Integrated software for tanker vetting,

inspections and analysis, delivers precision risk assessment and

continuous improvement.

Version 6

• Index and key details of all controlled vessels• Complete record of inspections• List of Oil Co “Approvals” status• Automatic and continuous updating of each Officer’s experience• Document Manager relating to Certificates, Particulars and Pre-

Chartering Questionnaires• Task Manager for vessel specific tasks • Allocation of line management responsibilities• Costs of inspections• Current geographic location

Vessel Manager

• Complete Observation history for every Inspection on every vessel

• Every Operator Initial and Subsequent Comments listed for every Observation

• Every Observation recorded by each inspector

• All Observations relating to each VIQ Question recalled with single click

Frequency of Observations

Observations History

Detailed history of every inspection, listed by Vessel Name, Date, Port, Inspecting Co, Operation, Observations, Name of Inspector and Costs of the inspection

Officers on board on date of the inspection

Inspections listed by date of inspection

Inspections Manager

Almost limitless options for:• KPIs and Measures for Fleet, Individual Vessel, Vessel Size/Types,

Regional Offices, Management and Vessel Personnel• Questionnaire Chapter, Observations, Timeline, Inspection, Inspection

Co., or Name of Inspector

Total No. of Observations. Comparatives for 2012, 2013 and 2014

Charts and Analytics

Timeline for 2014 and 6 Month Projection for Total No. of Observations

Total No. of Observations by Chapter for SIRE VIQ 2014

Charts and Analytics

Oceanfile uses advanced risk measurement algorithms to slice and dice the underlying information contained in each inspection report. Three levels of analysis deliver quick and easy to understand reports and charts to provide the insights needed to recognise the risk significance when Observations, Deficiencies or Non-Conformities are recorded: 

• Counts of Observations – a quick but relatively basic measure of performance.

• Potential Risk Score – each inspection question is pre-set with a potential risk score based on the topic and attendant risk possibilities.

• Assessed Risk Score – actual observations may be reviewed and the potential risk adjusted to reflect the real assessed risk. In other words, the risk score for trivial observations may be reduced whilst conversely, more serious observations may warrant an increased risk score.

Advanced Risk Measurement and Assessment

Potential Risk Settings

Assessed Risk Adjustment

Potential and Assessed Risk Settings

Vessel’s Complement

Note: Additional Columns for Name, ID/Payroll No. Date Joined Vessel Permits Integration with Crew Dep’t Fleet Personnel records

Officer’s Profile

Name of vessel

Name of vessel

Name of vessel

Name of vessel

Name of vessel

Name of vessel

Fully automatic updating of Time with Company, Time in Rank etc.

Officers Manager

• Off-Line templates for use by masters, sea staff and attending superintendents

• Operates with Windows, Apple and Android devices

• Blank templates for any in-house/SMS audits and non-conformance management

• Off-line reports synchronised with Oceanfile to benchmark internally and with SIRE results

Self Inspections, Audits andSMS N/C Support

• Pre-charter questionnaires including Q88 and oil major questionnaires. 

• No additional charge or usage fees. 

• Copy/save of questionnaires permits easy editing/reuse for new fixtures. 

Pre-Chartering Questionnaires

Complete data retention/recall for every inspection including, Itemised Observations, together with Operator Initial/Subsequent

Comments Name of inspecting oil company Name of inspector

Crystal clear graphs, in-depth performance analysis across countless measures, with details not available from any commercially available software

Elimination of time-consuming efforts to prepare in-house annual and periodic reports or specific statistics requested by Oil Companies

Shortcomings in management, policies, processes, equipment and personnel are clearly identified

Risks are identified and assessed - not based solely upon a count of Observations

SMS related Non-conformances are identified in every inspection to assist follow-up, close-out and management of change

Benefits

Carmichael House60 Baggot St.

Dublin 2Ireland

Tel: +353-16764676Email: sales@Oceanfile.com

URL: www.Oceanfile.com

• Oceanfile is a subscription service based upon annual costs per vessel per annum with rates as low as €400 per vessel.

• Program upgrades are made at approximately four month intervals

• All upgrades are provided to all subscribers without additional charge

• All of Oceanfile’s tools are included in the single flat subscription fee

• 30 free trial with live familiarisation and without obligation

• Sign up on-line or contact us to discuss further

Operator Edition Subscription Costs