O P S L L W Mngt Grp Guide

Facilitation Guide for the Workshop Management Group:

– Rationale– Objectives– Organization– Framework– Timeline/sked– Break-out groups– Guide questions– Output template

Rising Above & Beyond O.P.S. Lessons-Learned WorkshopONDOY • PEPENG • SANTIAstoria Plaza, Ortigas, Pasig City17 – 18 December 2009

• NDCC has been spearheading the “whole-of-government” approach to address disasters in the country

• Lessons have been learned from each major disaster that contribute to the continuous improvement of disaster response

• Lessons learned workshops have been instrumental in enhancing systems, capabilities and coordination mechanisms

• Aftermath of recent major disasters will provide an effective venue and dynamic process to once again enhance the Philippine Disaster Management System amidst a changing global environmental landscape

• With the devastating effects left by the three tropical cyclones “Ondoy”, “Pepeng” and “Santi”, lessons learned must be captured at the local, regional and national levels as well as interaction with the international humanitarian community

Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI

Rationale

Objectives1. Revisit the over-all response to the recent typhoons at the

local, regional, national and international levels;

2. Identify the challenges encountered by the different players in the conduct of disaster operations including the operational needs and gaps identified;

3. Identify best practices and facilitating factors to address challenges in order to build the capabilities of the DCCs at all levels;

4. Formulate recommendations as inputs for policy development, advocacy, response preparedness planning, implementation and evaluation; and

5. Contribute in the systematic enhancement of the Philippine Disaster Management System through alignment of plans, programs and projects.


EXECOMChair : CDA / Ex-O, NDCC

Vice Chair : CDEXO

ACDEXO / C, Opn / MA, OpRed

Workshop ConvenorAdministrator

GLENN J RABONZA

Lead FacilitatorAtty. P. Duque MNSA

Co-Lead: Mr. S. Jegillos

Theme 1 FacilitatorProf. C. Arcilla

RD CAR – O. Luces

Theme 2 FacilitatorMr. A. Escaño

RD 4A- V. Tomazar

Theme 3 FacilitatorMs. D. LagdameoRD 1 – E. Cabrera

Theme 4 FacilitatorMr. C. Dugenia

RD NCR – S. Cruz

Lead DocumentorMs. R. Rodriguez

Ms. B. Suerte

Theme 1 DocumentorMr. M. Obligado

Ms. M. Marasigan

Theme 2 DocumentorMs. S. Opulencia

Ms. A. Ortega

Theme 3 DocumentorMs. B. Rodriguez Ms. M. Marquez

Theme 4 DocumentorMs. A. Rosana Ms. A. Menguilla

Event CoordinatorMs. O. Basco

SecretariatMs. P. Enriquez

Info Kit & Venue PrepMr. E. Estioko

Budget & FinanceMs. R Doma

ICT Support ServicesMr. A. Lorenzo

Rising Above & Beyond O.P.S. Lessons-Learned Workshop Management GroupONDOY • PEPENG • SANTI


Pre-workshop activities•Concept development•Admin arrangements•Invitation•Confirmation•Coordination meetings

•Facilitators’ meeting (14Dec09)

–Biodata–Guide questions–Content Review–Requirements–Final guides

•Workshop Simulation–Sequence–Timing–Coordination–COntingencies

POST WORKSHOP ACTIVITIES:

1st consolidation meeting (21 Dec 09)

Final report writing (Jan 2010)

Consultation with NDCC Technical Management Group (Feb 2010)

PRESENTATION TO THE NDCC

(TBDL)

Day 1 - OPENING CEREMONY and opening session– Overview of Workshop Concept by Atty. Priscilla N. Duque– Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo– Summary of NDCC responses by Adm. Glenn J Rabonza

Break-out Theme 1 *Experience Sharing – Barangay DCC

Break-out Theme 2

*Experience Sharing – Municipal DCC

Break-out Theme 3

*Experience Sharing –City DCC

Break-out Theme 4

*Experience Sharing – Provincial DCC

PLENARY SESSION– Key points from experience sharing– Focus of each group discussion per assigned thematic area– Observations and comments on other thematic areas

DAY 2 – Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION

– Summary of lessons by thematic area– Discussion and recommended actions

Break-out Theme 1

*international partners included

Break-out Theme 2


Break-out Theme 3


Break-out Theme 4


Synthesis/ Consolidation and CLOSING CEREMONY


- OPENING CEREMONY (Keynote Speaker – Sec Esperanza I. Cabral, DSWD)

Opening Session – Overview of Workshop Concept by Atty. Priscilla N. Duque– Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo– Summary of NDCC responses by Adm. Glenn J Rabonza

Break-out Theme 1 *Experience Sharing – Barangay DCC

Break-out Theme 2

*Experience Sharing – Municipal DCC

Break-out Theme 3

*Experience Sharing –City DCC

Break-out Theme 4

*Experience Sharing – Provincial DCC

PLENARY SESSION– Key points from experience sharing– Focus of each group discussion per assigned thematic area– Observations and comments on other thematic areas

– Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION

– Summary of lessons by thematic area– Discussion and recommended actions

Break-out Theme 1


Break-out Theme 2


Break-out Theme 3


Break-out Theme 4


Synthesis/ Consolidation and CLOSING CEREMONY (GOH – Sec Norberto Gonzales, C, NDCC)

9:00 – 10:00

10:00 – 14:00

18:00 onwards

13:00 – 17:30

14:00 – 17:00

9:00 – 12:00

TIMELINE

Day 1

DAY 2

Thematic Area 1:

Response Preparedness Measures

Thematic Area 2:

Emergency Response, Coordination & Operations

Thematic Area 3:

Impact Monitoring & Assessment Planning

Thematic Area 4:

Disaster Information Management

Facilitator

Prof. C. Arcilla

RD CAR – O. Luces

Facilitator

Mr. A. Escaño

RD 4A- V. Tomazar

Facilitator

Ms. D. Lagdameo

RD 1 – E. Cabrera

Facilitator

Mr. C. Dugenia

RD NCR – S. Cruz

Tribeca Function Room Board Room 2 Wall Street Function Rm. Chelsea Function Room

DOST-PAGASA

NDCC OpCen

MMDA

Marikina CDCC

Pangasinan PDCC

Binangonan MDCC

Manila Observatory

Other Intl agencies

(AusAid, JICA, ADB)*

NOTE TO SECRETARIAT:

Please list complete names of participants per group upon confirmation by 11 December 2009.

Room assignment for EXECOM – Boardroom 1

AFP

DILG – PNP, BFP

DOTC – PCG

Cainta CDCC

Abra PDCC

Calayan Is MDCC

DSWD – NROC

DepEd

RDs, OCD 5, 6, 9, CARAGA

WFP*

UN – OCHA*

Other Intl agencies

(USAid,

JUSMAG,

GTZ) *

RDCC-1 DANA

Pateros CDCC

Taguig CDCC

Benguet PDCC

DOH – HEMS

MWSS

UN OCHA*

World Health Organization*

OCD Planning Division

OCD Training Divison

OCD – NCR

RDs, OCD – 2, 7, 10, 11

PNRC,

IFRC*

UNDP*,

UNICEF*

Other Intl agencies (EU)*

Cluster Leads

DSWD

DOH

DA

DepEd

NAMRIA

PIA

NSO

PNRC

RDs, OCD – 4B, 8, 12

OCD IT Section

UN OCHA*

Other Intl agencies

(JICA,

KOICA,

WB)*

*To join on 2nd day only



Common guide questions for use in break-out sessions

Session 1 (Day 1 – 10:45-12:00)

• What was the significance of community-level preparedness based on DCC sharing?• How much was the extent of awareness on early warning and info dissemination?• Had dedicated response assets and responders been well employed/ mapped?

Session 2 (Day 1 – 13:15-14:30)

• Was a semblance or manifestation of an Incident Command System apparent?• How extensive was the spirit of volunteerism and actual volunteers utilized?• Were there common needs and gaps in emergency responses/ actions?

Session 3 (Day 2 – 13:15-15:00)

• What went well with the coordination of responses by various stakeholders?• What could have facilitated more comprehensive needs assessments? (timeliness)• Which initiatives and innovations have proven effective and efficient? (incl GENDER)

Session 4 (Day 2 – 15:15-17:00)

• How can available information be well integrated horizontally and vertically?• How well were available resources allocated, deployed and managed?• What steps need to be undertaken to improve over-all coordination?

Session 5 (Day 2 – 17:00-18:00)

Given all the obtaining conditions including the state of preparedness of affected communities when typhoons Ondoy, Pepeng and Santi hit those regions, and in the light of actual responses, what are the needed changes in the four thematic areas?

KEY DISCUSSION POINTS

• Community-based preparedness• Awareness• Leadership• Gender• Needs-based • Social inclusion• Coordination• Funding• Timeliness


Guide template for processing of workshop outputs

Actions done ABOVE standards: Going BEYOND limitations:

“ONDOY” “PEPENG” “SANTI” • Response Preparedness Measures

– –

• Emergency Response, Coordination & Operations

– –

•Impact Monitoring & Assessment Planning

–

•Disaster Information Management

–

Outcomes BELOW expectations:

“ONDOY” “PEPENG” “SANTI”

BOTTOMLINE RECOMMENDATION/S:

Sharing/ Questionnaire/ Structure

• Intro topic – coverage (ex: EWS, prep, etc)

• Experience sharing (w/ guidance)

• Key questions/ method

• Group discussion

• Summary

Outline for sharing (scope/ focus)

• Situation Overview

• Focus on topic/ theme

• Operational review

• Key achievements of DCC on theme

• GAPS/ areas for improvement

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NOTES/ Additional issues & concerns

O P S L L W Mngt Grp Guide

Business

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