BY-LAWS OF THE OUR LADY OF THE ANGELS SEMINARY

ALUMNI ASOCIATION

(OLASAA)

PREAMBLE

We, the alumni of the Our Lady of the Angels Seminary (OLAS), conscious of the

necessity to cultivate closer relationship among ourselves, to help promote the interests and

needs of our Alma Mater, and to engender responsible alumni involvement and participation in

the said institution’s internal and community affairs, do hereby organize ourselves and

promulgate this By-Laws.

ARTICLE I: NAME AND DOMICILE

The name of the Association shall be the OUR LADY OF THE ANGELS SEMINARY

ALUMNI ASSOCIATION (OLASAA), with office address at the Our Lady of the Angels

Seminary, Bagbag, Novaliches, Quezon City. This will be the principal domicile of the

Association unless otherwise so ordained by the General Assembly as may be recommended by

the Board of Trustees.

ARTICLE II: OBJECTIVES

The Association shall have the following objectives:

1. To bring together and unite in action all former students of Our Lady of the Angels

Seminary (OLAS) for a better understanding and acceptance of the principles, practices and

professional standards in the field of alumni affairs;

2. To help OLAS in promoting its Vision, Mission and Goals through various programs

and projects;

3. To initiate, develop and support programs in line with the alumni affairs including,

but not limited to, the holding of legitimate fund raising activities;

4. To coordinate closely with the administration of OLAS to achieve common goals and

objectives; and

5. To disseminate information pertaining to relevant concerns relative to the affairs of

the Association and/or of OLAS through publication and other means of communication.

ARTICLE III: MEMBERSHIP

Section 1. General membership in the Association shall be open to all who have studied in any

department of OLAS for, at least, one (1) semester, provided that such persons subscribe to the

objectives of the association and pay the prescribed fees and dues.

Section 2. Regular members. There are two types of regular members of the Association:

a. Religious or Cleric members. They are those who have studied at OLAS, for at

least one (1) semester, and are now religious (OFM, Claretian, O Carm, SSS, SOLT, etc.) or

diocesan clerics;

b. Lay members. They are those who have studied at OLAS for at least one semester

but have chosen to follow such callings other than the religious or clerical life.

Section 3. Honorary members. They are those who have undergone OFM formation outside

of OLAS and are willing to subscribe to the objectives of the association and to pay the

prescribed fees and dues.

Section 4. Membership Dues. All members of the Association are required to pay membership

dues, the amount and the manner of payment of which shall be fixed, set or determined by the

Board of Trustees.

ARTICLE IV: RIGHTS OF MEMBERS

All members of the Association, as defined in Article III, shall have the right to sponsor

measures at any meeting of the Association. However, only regular members have the right to

vote for, and be voted upon as members of the Board of Trustees, provided that those who have

outstanding balances in their annual dues, liabilities and other accountabilities to the Association,

shall not be allowed to cast their vote and/or be voted upon unless they fully settle such accounts.

ARTICLE V: THE BOARD OF TRUSTEES

Section 1 : Composition

The governing body of the Association shall be its Board of Trustees (BoT) composed of

ten (10) members who shall be elected through secret ballot by the regular members during the

General Assembly called for the purpose.

Section 2 : Terms of Office, Duties Obligations

a. All members of the BoT shall hold office for two (2) years commencing on the date

they take their oath of office and ending when their successors have been duly elected and have

taken oath;

b. An elected BoT member may be nominated and be elected for only one (1) more

additional term as he/she is qualified to serve only for a maximum of two (2) consecutive terms.

The same qualification, however, shall be restored upon the person after a lapse of two (2)

years;

c. The BoT shall have the power to fill-up vacancies in its membership due to

resignation, suspension or expulsion, physical incapacity or death until the next General

Assembly;

d. Any member of the BoT, after incurring three (3) consecutive absences in the

meetings called by the Board without justifiable cause(s), shall be notified by the President

and/or Executive Secretary of the Association and be required to explain in writing the reason(s)

for his/her absences;

e. Any member of the BoT may be subjected to a confidence vote for non-performance

of duties, functions and responsibilities entrusted to him/her by the Association, and for acts that

are inimical to the objectives of OLASAA;

f. If deemed necessary, the BoT may appoint advisers. It shall engage the services of an

External Auditor to audit the book of accounts of the Association at the end of each fiscal year.

Section 3. Powers

The BoT shall manage the affairs of the Association with the following functions:

a. Adopt and promulgate policies, rules and regulations;

b. Create special committees, bodies and offices;

c. Enter into contract, for and in behalf of the Association, through its President and/or

any officer or officers it so designates;

d. Refer to any appropriate body, for study and recommendation, matters of major

importance to the Association; and

e. Acquire properties that are needed for the Association’s operations and to dispose of

or encumber the same.

ARTICLE VI: THE EXECUTIVE OFFICERS

Section 1: Composition

The Board of Trustees shall elect from among themselves, the Executive Officers

consisting of a President, Vice-President, Executive Secretary, Treasurer, Public Relations

Officer (PRO) and Internal Auditor.

Section 2: DUTIES, FUNCTIONS AND RESPONSIBILITIES OF THE EXECUTIVE

OFFICERS

a. The President

1) He/she shall have general supervision over the affairs of the Association and shall

implement all resolutions and decisions of the BoT as well as sign all contracts duly authorized

by the BoT for and in behalf of the Association;

2) He/she shall preside over all meetings of the BoT as well as of the general

membership of the Association;

3) He/she shall have the power to call meetings of the BoT and of the general

membership;

4) He/she shall submit a report of the status of the Association to the BoT and to the

General Assembly annually or as may be deemed necessary.

b. The Vice-President

In the absence of the President, he/she shall assume all the duties, functions,

responsibilities and powers of the President.

c. The Executive Secretary

1) He/she shall keep the records of all proceedings of the meetings of the BOT as well as

of the general membership of the Association;

2) He/she shall notify members of the BOT and/or the general membership of all

scheduled meetings of the Association.

d. The Treasurer

1) He/she shall be in-charge of all the funds of the Association and shall disburse the

same in accordance with the By-laws of the Association and the generally accepted principles,

operations and standards of accounting;

2) He/she shall collect and issue receipts for all duties, contributions and donations for

and in behalf of the Association;

3) He/she shall make deposits and shall effect withdrawals of the Association’s finances

in a bank designated by the BoT;

4) He/she shall submit a complete statement of accounts and expenses incurred by the

Association at its annual General Assembly as well as during the meetings of the BoT as may be

deemed necessary.

e. Internal Auditor

1) He/she shall examine and audit the book of accounts of the Association;

2) He/she shall certify all financial reports prepared and submitted by the Treasurer.

f. Public Relations Officer (PRO)

1. He/she shall be responsible for the good relations between the Association and the

OLAS Administration, the community and the various publics with which the Association has

dealings;

2. He/she shall be in charge in promoting the programs, projects, activities and

development of the Association;

3. He/she shall be responsible for the dissemination of information and other related

matters pertaining to OLASAA.

ARTICLE VII: COMMITTEES

Section 1. Standing Committees. The Association shall have the below-mentioned Standing

Committees (SC).

a. Membership, Communications and Publications Committee. It shall be composed

of five (5) non-members of the BoT, appointed by the BOT, who shall recommend to the BoT

new members, program of dissemination of information and other related activities of the

Association. One (1) or two (2) members of the Board may sit as ex-officio members of the

Committee.

b. Finance Committee. It shall be composed of five (5) non-members of the BoT,

appointed by the BoT, who shall prepare the annual budget of the Association. The President

and/or Vice-President and Treasurer of the Association shall sit as ex-officio members of the

Committee.

c. Formation, Education and Scholarship Committee. It shall be composed of five

(5) non-members of the BoT, appointed by the BOT who shall recommend specific programs

and activities that are aimed towards the spiritual, academic or technical formation of the

members of the Association. It shall also recommend scholars to the BoT. It shall submit to the

BoT a status report of the scholarship every semester and shall recommend measures and

standards on how the scholarship program may be enhanced. One (1) or two (2) members of the

Board may sit as ex-officio members of the Committee.

d. Programs, Projects, Research and Development Committee. It shall be composed

of five (5) non-members of the BoT, appointed by the BoT, who shall recommend programs,

projects, research and developments that the Association may undertake. It shall also

recommend fund-raising activities to support specific objectives set by the Association. One (1)

or two (2) members of the Board may sit as ex-officio members of the Committee.

Section 2. Ad-hoc Committees. Ad-Hoc Committees (AHC) may be created by the BoT from

time to time as may be deemed necessary for special purposes and functions.

Section 3. Committee members shall elect from among themselves a Chair, Vice-Chair and

recording Secretary.

ARTICLE VIII: MEETINGS AND QUORUM

Section 1. The General Assembly

a. A General Assembly shall be held annually at a date, time and place designated by the

BoT to transact its business.

b. At any General Assembly, the number of members who have registered for it shall

constitute a quorum needed to transact the business of the Association. The same number who,

by implication, are deemed present shall then be the basis in determining whether or not a

required majority vote has been attained for the carrying out of any measure during the

proceedings.

Section 2. The Board of Trustees

a. Regular meetings of the BoT shall be held quarterly at a place and on the date and

time it so designates;

b. A special meeting of the BoT may be called by the President of the Association at any

time or at the written request of at least three (3) of its members;

c. The presence of six (6) members shall constitute a quorum at any meeting of the BoT.

ARTICLE IX: CHAPTERS

Section 1. The BoT may authorize, confirm and/or approve the establishment of institutional,

local, regional, national and international chapters of the Association, the organic relationship of

which with OLASAA shall be in terms of program coordination and other activities in line with

the objectives of the Association.

Section 2. The OLASAA shall recognize the existing By-laws of Chapters. However, in case of

conflict between the provisions of the Chapter by-laws and those of the OLASAA by-laws, the

latter shall prevail.

ARTICLE X: AMENDMENTS AND REPEALS

Written proposal(s) to amend or repeal provision(s) of the By-laws of the Association

may be made or initiated by the BoT or by at least ten (10) members of the Association in good

standing. Such amendments or repeal shall be valid when ratified by a two-thirds (2/3) vote

through secret ballot of the members present during the regular General Assembly called for the

purpose.

ARTICLE XI: EFFECTIVITY CLAUSE

The By-laws of the Association shall become effective when ratified by a simple majority

vote through secret ballot of the members present during the regular General Assembly called for

the purpose.

Prepared by: Committee on Constitution & By-Laws