Nuts and BoltsNuts and Bolts

2009-20102009-2010

Testing WindowsTesting Windows Fall OTL Testing: Reading, Math, Fall OTL Testing: Reading, Math,

ScienceScience– October 5 to January 15October 5 to January 15– Equating will be necessaryEquating will be necessary– No delay in getting results backNo delay in getting results back

Spring Testing: Reading, Math, ScienceSpring Testing: Reading, Math, Science– February 17 to April 13February 17 to April 13– Open to May 13 for 9Open to May 13 for 9thth and 10 and 10thth graders graders– Equating will be necessaryEquating will be necessary– No delay in getting results backNo delay in getting results back

Testing Windows—Spring, Testing Windows—Spring, 20102010

((continued)continued) KELPA: February 5 to April 30KELPA: February 5 to April 30

– Answer sheets due by May 14Answer sheets due by May 14 Alternate: December 31 to April 13Alternate: December 31 to April 13

– Scores must be entered by April 30Scores must be entered by April 30

KIDS Test Submission KIDS Test Submission DeadlinesDeadlines Reading, Math, Science, and KELPAReading, Math, Science, and KELPA

– Opens September 1Opens September 1– Deadline for submission one week prior Deadline for submission one week prior

to start of testto start of test KELPAKELPA

– Deadline for preslugging is January 8.Deadline for preslugging is January 8. AlternateAlternate

– Deadline is December 31Deadline is December 31– Submit early to access indicators and Submit early to access indicators and

tools at www.cete.ustools at www.cete.us

Length of Testing WindowLength of Testing Window Length of window is “hard and fast” Length of window is “hard and fast”

this year.this year. Plan to get all kids tested by deadline.Plan to get all kids tested by deadline. We will provide only one week for We will provide only one week for

make-ups.make-ups. Call me early with kids who need SC Call me early with kids who need SC

codes.codes. Don’t forget to call if we can help with Don’t forget to call if we can help with

a problem.a problem.

““Need Not Test” DateNeed Not Test” Date

On or after December 31 for On or after December 31 for AlternateAlternate

On or after February 12 for Reading On or after February 12 for Reading and Mathematics, both General and and Mathematics, both General and KAMMKAMM

On or after March 12 for Science, On or after March 12 for Science, both General and KAMMboth General and KAMM

SC Codes That Must Be SC Codes That Must Be Coded by KSDECoded by KSDE

SC 30—No effort on the part of the SC 30—No effort on the part of the studentstudent– Document three triesDocument three tries– Cannot be given for a complete paperCannot be given for a complete paper

SC 33—Student refuses to be testedSC 33—Student refuses to be tested– Document three triesDocument three tries

Others Coded by KSDEOthers Coded by KSDE

SC 39—Other reason (does not count SC 39—Other reason (does not count against the school).against the school).

SC 29—Emotional TraumaSC 29—Emotional Trauma

SC 08—Catastrophic IllnessSC 08—Catastrophic Illness

Recently Arrived StudentsRecently Arrived Students Must be in a US school for the first time by Must be in a US school for the first time by

one calendar year before the testing window one calendar year before the testing window beginsbegins– On or after 2/17/09 for reading and mathOn or after 2/17/09 for reading and math– On or after 3/17/09 for scienceOn or after 3/17/09 for science

These students need not take the reading These students need not take the reading assessment if they take the KELPAassessment if they take the KELPA

These students These students mustmust take math and science, take math and science, but these are only counted for participationbut these are only counted for participation

All these students must take KELPAAll these students must take KELPA– Call us if a student has a significant disability.Call us if a student has a significant disability.

Incomplete PapersIncomplete Papers

Important to call when student begins a Important to call when student begins a test and then moves.test and then moves.

Test is counted as complete if 1/3 of the Test is counted as complete if 1/3 of the test is finished (counted AND graded).test is finished (counted AND graded).

Papers will be “Academic Warning” if Papers will be “Academic Warning” if you don’t call.you don’t call.

Do not ask students to start tests if they Do not ask students to start tests if they will be leaving before testing is will be leaving before testing is complete.complete.

Important Ethics IssuesImportant Ethics Issues

Comprehensive reviews may not be Comprehensive reviews may not be conducted on the day of the testing conducted on the day of the testing session or between testing sessions.session or between testing sessions.– It is recommended that testing be It is recommended that testing be

administered on consecutive days.administered on consecutive days.– Even if it is not, reviews cannot be Even if it is not, reviews cannot be

conducted between the testing sessions.conducted between the testing sessions.– Once you begin testing, reviews need to Once you begin testing, reviews need to

stop.stop.

Important Ethics IssuesImportant Ethics Issues(continued)(continued)

Schools may not Schools may not requirerequire students students use any particular instructional use any particular instructional strategy when testing. For strategy when testing. For example…..example…..– Teachers may not Teachers may not requirerequire students to students to

use scratch paper.use scratch paper.– Teachers may not Teachers may not requirerequire students to students to

show work.show work.– Teachers may not grade scratch paper.Teachers may not grade scratch paper.

Closing of Student Data Closing of Student Data EditorEditor

Student data editor will close one Student data editor will close one week after the end of the testing week after the end of the testing window.window.– January 22 for Fall OTLJanuary 22 for Fall OTL– April 20 for reading, math, and alternateApril 20 for reading, math, and alternate– May 14 for scienceMay 14 for science– May 20 for 9May 20 for 9thth and 10 and 10thth Grade OTL Grade OTL– May 7 for KELPAMay 7 for KELPA

SC Codes MUST be entered by that SC Codes MUST be entered by that time.time.

Alternate Assessment Alternate Assessment ChangesChanges

New Extended Standards MUST be New Extended Standards MUST be used for this school year.used for this school year.

All indicators will be open to each All indicators will be open to each student this year because indicators student this year because indicators have been renumbered.have been renumbered.

Previous restrictions on indicators go Previous restrictions on indicators go back into effect in 2010-2011.back into effect in 2010-2011.

Alternate Assessment Alternate Assessment Changes Changes (continued)(continued)

All indicators must be entered by All indicators must be entered by December 31, 2009.December 31, 2009.

Students new to a school after Students new to a school after December 31, 2009 need not be December 31, 2009 need not be assessed.assessed.

The CETE evidence labels have been The CETE evidence labels have been revised and must be used this year.revised and must be used this year.

When choosing indicators for science, When choosing indicators for science, choose one each from the first four choose one each from the first four standards and the last indicators from standards and the last indicators from any of the standards.any of the standards.

Alternate Assessment Alternate Assessment Changes Changes (continued)(continued)

Administrators must sign off before Administrators must sign off before testing to assure thattesting to assure that– No functional activities are usedNo functional activities are used– Indicators are aligned to activities, andIndicators are aligned to activities, and– Only assessable activities are usedOnly assessable activities are used

Sign-off is on scoring sheet. Sign-off is on scoring sheet.

Alternate Assessment Alternate Assessment Changes Changes (continued)(continued)

Administrators must sign off before Administrators must sign off before scores are entered to assure thatscores are entered to assure that– People serving as scorers do not enter any People serving as scorers do not enter any

scores at CETEscores at CETE– Scoring is done independently, Scoring is done independently,

confidentially, and are sent to recorder confidentially, and are sent to recorder individuallyindividually

– Scores are only given to evidence provided Scores are only given to evidence provided Sign-off is on scoring sheetSign-off is on scoring sheet

OTL Report ChangesOTL Report Changes Two new dropdown menus will be Two new dropdown menus will be

addedadded– ““All Students” that includes all 9All Students” that includes all 9thth, 10, 10thth, and , and

1111thth grade students for whom a TEST record grade students for whom a TEST record has been submitted.has been submitted.

– ““Priority and Complete 11Priority and Complete 11thth Graders” Graders” The local student ID, when present, will The local student ID, when present, will

be displayed.be displayed. A new report will be created that will A new report will be created that will

display whether the student has had a display whether the student has had a TEST record submitted by subject.TEST record submitted by subject.

Test Security UpdateTest Security Update All test coordinators must receive All test coordinators must receive

training and maintain documentation training and maintain documentation of training on test security.of training on test security.

Local (district and/or building) test Local (district and/or building) test coordinators will be in charge of coordinators will be in charge of building and district test security.building and district test security.

State-trained monitors will monitor State-trained monitors will monitor testing sessions in 5-10% of buildings.testing sessions in 5-10% of buildings.

Buildings will send testing schedules Buildings will send testing schedules to KSDE by February 1 and edit them to KSDE by February 1 and edit them when necessary.when necessary.

Test Security Update Test Security Update (continued)(continued)

District test coordinator will keep District test coordinator will keep documentation of all read-aloud and documentation of all read-aloud and p/p accommodations used.p/p accommodations used.

Consequences for improprietiesConsequences for improprieties– Informal request to test coordinatorInformal request to test coordinator– Second visitSecond visit– Letter to superintendentLetter to superintendent

KSDE will compile results and look for KSDE will compile results and look for patterns. Results will be available for patterns. Results will be available for the next federal monitoring visit.the next federal monitoring visit.

Paper/Pencil Paper/Pencil AccommodationAccommodation

All students are expected to be All students are expected to be assessed with KCAassessed with KCA

If an individual student requires a If an individual student requires a paper/pencil accommodation, a Special paper/pencil accommodation, a Special Action Request must be generated by Action Request must be generated by either building or district personnel.either building or district personnel.

This accommodation must be routinely This accommodation must be routinely used in classroom instruction and used in classroom instruction and assessment.assessment.

Paper/Pencil Paper/Pencil AccommodationAccommodation

(continued)(continued) Questions to ask about the child:Questions to ask about the child:

– Has the student used the computer for Has the student used the computer for formative assessment(s)?formative assessment(s)?

– Does the student have barriers to using Does the student have barriers to using the computer in individual or group the computer in individual or group instructional settings that require instructional settings that require alternative assignments when the class alternative assignments when the class is using the computer?is using the computer?

Paper/Pencil Paper/Pencil Accommodation Accommodation

(continued)(continued) Student’s need for the paper/pencil Student’s need for the paper/pencil

accommodation must be accommodation must be documented on one of the following documented on one of the following plans:plans:– Student Improvement PlanStudent Improvement Plan– ELL PlanELL Plan– 504 Plan504 Plan– IEPIEP

Paper/Pencil Paper/Pencil AccommodationAccommodation

(continued)(continued) Student improvement plans must Student improvement plans must

include the following:include the following:– Student nameStudent name– Student gradeStudent grade– Building/district nameBuilding/district name– Evidence documenting the need for the Evidence documenting the need for the

paper/pencil accommodationpaper/pencil accommodation

Paper/Pencil Paper/Pencil AccommodationAccommodation

(continued)(continued) Students mark their answers on the Students mark their answers on the

paper copy of the assessment.paper copy of the assessment. No answer sheets may be generated No answer sheets may be generated

by a district.by a district. District or building-level personnel District or building-level personnel

will work in pairs to enter student will work in pairs to enter student answer choices on KCA.answer choices on KCA.

Options for Read-Aloud Options for Read-Aloud and KCA Voiceand KCA Voice

Option 1: Individual student, KCA form Option 1: Individual student, KCA form with readerwith reader

Option 2: Individual student, KCA form, Option 2: Individual student, KCA form, KCA voiceKCA voice

Option 3: Individual student, paper/pencil Option 3: Individual student, paper/pencil accommodation, readeraccommodation, reader

Option 4: Group (never more than 3), Option 4: Group (never more than 3), paper/pencil accommodation with readerpaper/pencil accommodation with reader

ScriptsScripts

Available for math, science, and Available for math, science, and reading questions and answers.reading questions and answers.

Scripts will not be available to readers Scripts will not be available to readers until 24 hours before the assessment.until 24 hours before the assessment.

Districts must provide a brief training Districts must provide a brief training for readers. Staff development for readers. Staff development materials are posted on the KSDE materials are posted on the KSDE Assessment page.Assessment page.

KCA VoiceKCA Voice

Students will not be able to highlight only Students will not be able to highlight only certain parts of the text to be read.certain parts of the text to be read.

Available for $7.50 per computer.Available for $7.50 per computer. Multiple students can use the same license Multiple students can use the same license

as long as they use the same computer.as long as they use the same computer. License must be requested and purchased License must be requested and purchased

for each computer.for each computer. License must be purchased only once. It License must be purchased only once. It

will remain installed and can be used each will remain installed and can be used each year only with KCA software.year only with KCA software.

KCA VoiceKCA Voice (continued)(continued)

Licenses can be requested on CETE Licenses can be requested on CETE Main Page under 2010 Registration.Main Page under 2010 Registration.

Contact person works with CETE to Contact person works with CETE to get software downloaded.get software downloaded.

Process for KCA Voice or Process for KCA Voice or ReaderReader

No application to KSDE is requiredNo application to KSDE is required KSDE will approve or disapprove all KSDE will approve or disapprove all

group special action requestsgroup special action requests Special action requests must be for Special action requests must be for

one option, one content area, and one option, one content area, and one grade only.one grade only.

Special action requests are Special action requests are necessary only for group read-aloud necessary only for group read-aloud and for paper/pencil accommodation.and for paper/pencil accommodation.

Special Action RequestsSpecial Action Requests

Found on KCA Main Page, CETE Found on KCA Main Page, CETE website, website, www.cete.us

Necessary for only two things:Necessary for only two things:– Paper/pencil accommodationPaper/pencil accommodation– Group Read-Aloud accommodation (only Group Read-Aloud accommodation (only

used with paper/pencil accommodation)used with paper/pencil accommodation) If a group read-aloud is needed, one SAR will If a group read-aloud is needed, one SAR will

suffice for both the script (read-aloud) and suffice for both the script (read-aloud) and the pdf copy (paper/pencil).the pdf copy (paper/pencil).

Submitting Records to KIDSSubmitting Records to KIDS Submit TEST records early so thatSubmit TEST records early so that

– A student can participate in Fall OTL A student can participate in Fall OTL testingtesting

– The selection of alternate assessment The selection of alternate assessment indicators can be accomplishedindicators can be accomplished

– The OTL spreadsheet can be populatedThe OTL spreadsheet can be populated KSDE will conduct daily audits of KSDE will conduct daily audits of

submissions to the KIDS database.submissions to the KIDS database.– Audits will examine the accuracy and Audits will examine the accuracy and

timeliness of the records submitted.timeliness of the records submitted.

Guidelines for Submitting Guidelines for Submitting Exit RecordsExit Records

Schools must submit an EXIT record for Schools must submit an EXIT record for any student who stops attending the any student who stops attending the school within two weeks of the student’s school within two weeks of the student’s last day of enrollment.last day of enrollment.

Submit EXIT records immediately when Submit EXIT records immediately when students exit and are known not to be students exit and are known not to be returning.returning.

If a student is absent from school for ten If a student is absent from school for ten days or more, submit an EXIT record if days or more, submit an EXIT record if the student is not known to be returning.the student is not known to be returning.

Guidelines for Submitting Guidelines for Submitting Exit Records Exit Records (continued)(continued)

If a student is exited through KIDS and If a student is exited through KIDS and returns before 10 school days have returns before 10 school days have lapsed, resubmit the EXIT record with lapsed, resubmit the EXIT record with a code “99.”a code “99.”

If a student transfers to a different If a student transfers to a different school within the same district, school within the same district, sending an EXIT record is required to sending an EXIT record is required to guard against unresolved exits on the guard against unresolved exits on the Dropout/ Graduation Summary Report.Dropout/ Graduation Summary Report.

Guidelines for Submitting Guidelines for Submitting Exit Records Exit Records (continued)(continued)

If an EXIT record was accidentally If an EXIT record was accidentally submitted for a student who did not submitted for a student who did not actually leave, submit an EXIT record actually leave, submit an EXIT record with the same State Student with the same State Student Identifier, AYP School, and Exit Date Identifier, AYP School, and Exit Date with a code of “99” in field D28 to with a code of “99” in field D28 to undo the previous EXIT record.undo the previous EXIT record.

Registering Students for Registering Students for Read-Aloud and/or Read-Aloud and/or

Paper/PencilPaper/Pencil General Assessment with P/P General Assessment with P/P

AccommodationAccommodation– ““2” test type, SAR, and “13” 2” test type, SAR, and “13”

AccommodationAccommodation General Assessment with individual General Assessment with individual

read-aloud and readerread-aloud and reader– ““R” test type and “6” AccommodationR” test type and “6” Accommodation

General Assessment with individual General Assessment with individual read-aloud and KCA voiceread-aloud and KCA voice– ““A” test type and “6” AccommodationA” test type and “6” Accommodation

Registering Students for Registering Students for Read-Aloud and/or Read-Aloud and/or Paper/Pencil Paper/Pencil (cont.)(cont.)

General assessment with individual read-General assessment with individual read-aloud (reader) AND p/p accommodationaloud (reader) AND p/p accommodation– ““R” test record, SAR, “6” and “13” R” test record, SAR, “6” and “13”

accommodationsaccommodations General assessment with group (reader). General assessment with group (reader).

Must also use p/p accommodation.Must also use p/p accommodation.– ““R” test type, SAR for group read-aloud, SAR R” test type, SAR for group read-aloud, SAR

for p/p, “8” and “13” accommodations.for p/p, “8” and “13” accommodations.

Registering Students for Registering Students for Read-Aloud and/or Read-Aloud and/or Paper/Pencil Paper/Pencil (cont.)(cont.)

For KAMM, do the same as above, For KAMM, do the same as above, but substitute but substitute – ““5” test type for “2.”5” test type for “2.”– ““K” test type for “A”K” test type for “A”– ““I” for test type “R”I” for test type “R”