NUIT Tech Talk - Northwestern UniversityIntroducing Microsoft Lync 2010: What Is Lync? Lync...
Transcript of NUIT Tech Talk - Northwestern UniversityIntroducing Microsoft Lync 2010: What Is Lync? Lync...
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NUIT Tech Talk
Lync in to Collaboration Services March 6, 2012
Presented by:
Kevin Ossler
NUIT Technology Support Services
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Collaboration LRTL Webinar - Lync
Agenda 1. Collaboration Services Initiative
2. Getting Started
3. MS Lync User Interface
4. Using Lync
a) Instant Messaging
b) Audio/Video
c) App Sharing
5. MS Office integration
6. In-depth Online Meeting Review – Scheduling
7. Lync Mobile Clients
8. Lync User Resources at Northwestern
9. Q&A
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Northwestern Collaboration
Services Initiative
Phase 2 - Microsoft Lync
– Provide University-wide, comprehensive collaboration solution that includes
instant messaging, Web conferencing, and document sharing components
– Increase user/team productivity facilitated by the use of a common set of tools
for communication and collaboration
– Integrate document sharing and collaboration with day-to-day tools
– Provide common instant messaging solution
– Provide functional web access to collaboration features
– Eliminate departmental costs for faculty and staff for Web conferencing
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Introducing Microsoft Lync 2010
Connect and Collaborate
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Introducing Microsoft Lync 2010:
What Is Lync?
Lync integrates with your e-mail and calendar, and offers an easy-to-use
platform for:
• Instant messaging (IM) - Send quick messages to an individual or group
• Presence - Show or view availability based on your calendar or IM status; integrates
with Outlook and Microsoft Office suite
• Audio chat and desktop videoconferencing - Share audio and/or video with two or
more participants
• Document and screen sharing - Collaborate on documents with colleagues
• Online meetings (Web conferencing) - Schedule an online meeting through Outlook,
and conduct the meeting with a presentation, integrated chat, whiteboards, and more
• Mobile - Set your status, send IMs, or view contacts with the Lync app on your
smartphone or tablet
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Introducing Microsoft Lync 2010:
Getting Started
What you need to do to get started: – Install the Lync client
– Log in using Northwestern e-mail, NetID, and NetID password
– Lync Mobile Client is available for iOS, Android, and Windows Mobile
devices
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Lync User Interface
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Lync User Interface:
Presence and Location
Your presence status lets your contacts know when and how best to reach you
Specify your location
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Lync User Interface:
Managing Contacts
View contacts by group, status, or relationship
Add contacts to Frequent Contacts by right-clicking the contact’s name
and then clicking Pin to Frequent Contacts
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Lync User Interface:
Activity Feed
Communicate your personal status with a note
View updates from your colleagues on the Activity
Feeds list
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Lync User Interface
Demonstration
Managing your status, client and contacts
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Lync Instant Messaging:
Starting a Conversation
Initiate an instant messaging conversation:
– With a contact
– With a group
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Lync Instant Messaging:
Managing the Conversation
Add participants
Add audio and video
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Lync Instant Messaging:
Sharing from a Conversation
A single click is all it takes to share your desktop or a program, upload a
Microsoft PowerPoint presentation, open a whiteboard, create a poll, or
transfer a file in real time
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Lync Instant Messaging:
Audio and Making a Call
Dial by name from the Contacts list to easily make voice calls (Only Lync calls
available currently)
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Lync Instant Messaging
Demonstration
Starting a conversation and adding features
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Lync and Office Integration:
Outlook Inbox and Calendar
Presence linked to Outlook Calendar availability
Conversation History
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Lync and Office Integration:
Consistent Experience Across Office
Common features across Microsoft Word, Excel, PowerPoint, and Outlook
ease collaboration with contacts
Presence in Microsoft
Backstage view (Word, Excel, PowerPoint)
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Lync and Office Integration
Demonstration
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Lync Online Meetings
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Lync Online Meetings:
Scheduling from Outlook
Use Lync to create online meetings requests in Outlook by using familiar
scheduling tools
Schedule a new online meeting, or convert an existing appointment to a Lync
meeting
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Lync Online Meetings:
Join an Online Meeting
How to join:
– From an Outlook Reminder
– From the Join online meeting link
Join audio
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Lync Online Meetings:
Lync Web App
Contacts that aren’t in your organization or don’t have Lync can still join your
meeting
Microsoft Lync Web App requires Microsoft Silverlight and a phone for audio
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Lync Online Meetings:
The Online Meeting Environment
The sharing environment
– The Share menu lists sharing options
– The stage appears after sharing has begun
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Lync Online Meetings:
Add Attachments or Take Notes
Add attachments to a conversation or meeting
Take notes using Microsoft OneNote
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Lync Online Meetings:
Record a Meeting
Lync recordings capture audio, video, instant messaging, program sharing,
PowerPoint presentations, whiteboards, and polling portions* of the session
Share recording playback, and experience the Lync conversation or
meeting the way it happened
* - Polling not available to Lync 2011 for Mac users.
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Lync Online Meetings
Demonstration
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Lync Mobile
Mobile Client • 1.0 Release
• Android
• iOS
• Windows 7 Mobile
• IM & Status Changes
• Contact information
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Lync Resources:
Web Pages
Lync Resources
– http://www.it.northwestern.edu/collaborate/lync/index.html
Lync Help and How-to
– http://www.it.northwestern.edu/collaborate/lync/training.html
Lync Mobile Guides
– http://www.it.northwestern.edu/collaborate/lync/mobile.html
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Lync Resources:
Demonstrations and Events
Demonstrations
– Evanston Campus
• February 28, 2-3 p.m.
• March 1, 11 a.m.-noon
• March 13, 2-3 p.m.
– Chicago Campus
• March 1, 3-4 p.m.
• March 15, 3-4 p.m.
NUIT Tech Talks
– More Tips and Tricks for NU
Calendaring and E-mail
• February 28, 11-11:45 a.m.
– “Lync” in to Northwestern
Collaboration Services
• March 6, 11-11:45 a.m.
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Q&A