NTPC LIMITED - RITES … · · 2014-12-11Signature of the tenderer Under seal of the firm 5 d)...

Signature of the tenderer Under seal of the firm

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NTPC LIMITED Open Tender Notice No. 136/OT/R/NTPC-FSTPP-MGR/RENO/PKG-VII-SEC-IV/2012 Dated 13.02.2012.

Renovation Works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR Track for NTPC Farakka Super Thermal Power Project Dist. Murshidabad, West Bengal (Km. 53.050 to Km. 84.500 of MGR Track).

PART-1 TECHNICAL BID

CONTENTS

Section-1 : Notice Inviting Tender and Instructions to Tenderers Section-2 : Tender and Contract Form Section-3 : Special Conditions of Contract

Section-4 : Amendment / Errata to GCC Section-5: General Conditions of Contract for NTPC Ltd.

Section-6: Technical Specifications

Issued to (Name of Tenderer):________________________________________________ Address of tenderer: ________________________________________________________ Signature of officer issuing the documents_______________________________________ Designation ________________________________________________________________ Date of Issue________________________________________________________________

RITES Ltd. (A Govt. of India Enterprise)

Kolkata Project Office 56, C.R. Avenue, 2nd Floor Kolkata-700 012

e. mail: [email protected] Phone No.: 033-22367118/7146/7162/7143(Fax)


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RITES LTD

(A Govt. of India Enterprise) REGIONAL PROJECT OFFICE, 56, C.R. Ave. (2nd fl),

Kolkata-12 Phone No. 033-2236 7118/46/62 FAX-033 2236 7143

NOTICE INVITING TENDER (2 nd Call) NIT NO:136/OT/R/NTPC-FSTPP-MGR/RENO/PKG-VII-SEC-IV/

2012 Dated 13.02.2012. General Manager (Projects) RITES Ltd, Regional Project Office, Kolkata for & on behalf of NTPC Ltd. invites sealed tenders from contractors who fulfill qualifying criteria stipulated in Tender Documents for renovation works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR track from Km. 53.050 to Km. 84.500 for Farakka Super Thermal Power Project, Dist. Murshidabad, West Bengal. Estimated Cost: Rs. 1.55 Crore (Approx), EMD: Rs.1,55,000/-, Completion period: 12 (Twelve) months. Sale of Tender Documents: 14.02.2012 to 24.02.2012 from 11.00 Hrs to 16.00 Hrs on any working days. Last date of Submission of Tender: 27.02.2012 up to 14.00 Hrs. Date of opening of Technical Bid: From 14.30 Hrs on 27.02.2012 in presence of the intending tenderers. Date of opening of Financial Bid: Shall be intimated later to the technically successful bidders only. Tender documents can be purchased from the above address at a cost of Rs.5,000/- (Rupees five thousand) in the form of DD/PO/BC drawn on any Schedule Bank in favour of RITES Ltd., payable at Kolkata. For complete Tender Documents including qualifying criteria etc. please visit: www.rites.com or www.ntpc.co.in or contact this office. Addendum/corrigendum, if any, would be hoisted on the websites only.


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PART I

TECHNICAL BID

Section – 1

NOTICE INVITING TENDER & INSTRUCTIONS TO TENDERERS


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SECTION 1

NOTICE INVITING TENDER AND INSTRUCTIONS TO TENDERERS

Tender No. 136/OT/R/NTPC-FSTPP-MGR/RENO/PKG-VII-SEC-IV/2012 Dated 13.02.2012. 1.0 GENERAL

1.1 Tender Notice Sealed Tenders are invited by RITES Ltd., a Public Sector Enterprise under the Ministry of Railways, acting for and on behalf of NTPC Ltd. (Employer) as an Agent/Power of Attorney Holder, from working contractors (including contractors who have executed works within the last five years reckoned from the date of opening of tenders) of Railways, CPWD, MES, DOT, RITES, State PWD or any other Central / State Government Undertaking Municipal Body, Autonomous Body or Public Ltd., Co. listed on BSE/NSE for the work of Renovation Works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR Track for NTPC Farakka Super Thermal Power Project Dist. Murshidabad, West Bengal. (Note : Throughout these bidding documents, the terms ‘bid’ and ‘tenders’ and their derivatives are synonymous.) 1.2 Estimated Cost of Work

The work is estimated to cost Rs. 1.55 Crore. This Estimate, however, is given merely as a rough guide. 1.3 Time for Completion

The time allowed for completion of the work will be 12 (Twelve) months from the 15th day after the date of issue of Letter of Acceptance or from the first day of handing over of the site, whichever is later, in accordance with the phasing, if any, indicated in the Tender Documents. 1.4 Brief Scope of Work

a) Replacement of existing CST-9/wooden sleepers by concrete sleepers of the track including bridges, level crossings, point & crossings at inside plant and outside plant from Km. 53.050 (T.P. 53/1) to Km. 84.500 (T.P. 84/8) of MGR track of NTPC Farakka (W.B), repair of cess, shallow screening of track and renewal of wheel burnt 52/60 Kg rails by good rails of 52/60 Kg. section on selected patches as per direction of Engineer-In-Charge.

b) Renewal rail at Level Crossings and by one rail length at approaches of point &

crossings, repair of cess, shallow screening of track and renewal of wheel burnt 52/60 Kg rails by good rails of 52/60 Kg. section on selected patches as per direction of Engineer-In-Charge.

c) Transportation and safe custody of rails, sleepers and fittings required for the

work issued from nearest stock places to the work site.


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d) Safe custody and Transportation of released materials from the work site to inside plant store of RITES/ NTPC, Farakka.

1.5 Availability of Site

Site is available. The work shall be done under running traffic & under protection of track including exhibiting signals, placing of wooden blocks under the rails during work for smooth passage of the traffic and all necessary safety measures shall be taken by the agency. The movement shall not be hampered under any circumstances except on emergent situation, intimation of which should reach to RITES/NTPC in time.

2.0 QUALIFICATION CRITERIA TO BE SATISFIED

2.1 The Qualification Criteria to be satisfied are given at Annexure I enclosed.

2.2 The Qualification Criteria to be satisfied will depend on the category of works,

whether Normal or Large. Normal Works are those costing upto Rs.30 Crores each and Large Works are those costing more than Rs.30 Crores. The work for which the Tender is being invited falls under the category of *Normal / *Large.

(* Strike out whichever is not applicable) 2.3 The Qualification Criteria to be satisfied will also depend on whether the Work falls

in Normal area or Difficult area. Difficult area includes North East States, Jammu & Kashmir, Jharkhand, Chattisgarh and Andaman & Nicobar Islands. Normal area covers all areas other than Difficult area. The work for which this Tender has been invited falls under *Normal / *Difficult area. (*Strike out whichever is not applicable).

2.4 In this Tender Joint Venture is * allowed / *not allowed. (*Strike out whichever is not applicable).

2.5 The documents to be furnished by the Bidder to prove that he is satisfying the

Qualification Criteria laid down should all be in the Bidder’s name, except in cases where though the name has changed, the owners continued to remain the same and in cases of amalgamation of entities.

3.0 FORMAT AND CHECK LIST FOR SUBMISSION OF INFORMATION ON

QUALIFICATION CRITERIA 3.1 Other than Joint Ventures

The Tenderer shall furnish a Letter of Transmittal as given in Annexure II A enclosing the documents mentioned therein/listed in para 1(a) of Annexure IA.

3.2 Joint Ventures (For Large Works) : Not Applicable. 3.3 Joint ventures (For Normal Works) Not Applicable


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4.0 CONTENTS OF TENDER DOCUMENT 4.1 Each set of Tender or Bidding Document will comprise the Documents listed below

and addenda issued in accordance with Para 7 : PART – 1 :- Technical Bid Packet

SECTION No. CONTENTS

(1) Notice Inviting Tender and Instructions to Tenderers (2) Tender and Contract Form. (3) Special Conditions of Contract (4) Amendment /Errata to GCC (5) General Conditions of Contract for NTPC Ltd. (6) Technical Specifications

PART – 2:- Financial Bid Packet

Schedule of Quantities (Bill of Quantities) 5.0 ISSUE OF TENDER DOCUMENT 5.1 A complete set of Tender Document (Technical and Financial Bid) described in

Para 4.1 above can be seen in the office of the General Manager (Projects), RITES Ltd., 56, C.R. Avenue, 2nd Floor, Kolkata – 700 012 between hours of 11.00 AM and 4.00 PM every day except on Saturdays, Sundays and Public Holidays.

5.2 One set of Tender Document may be purchased from the office of the General

Manager (Projects), RITES Ltd., 56, C.R. Avenue, 2nd floor, Kolkata – 700 012 from 14.02.2012 to 24.02.2012 for a non refundable fee per set of Rs.5,000/- (Rupees Five thousand only) in the form of Demand Draft/ Pay Order/ Banker’s cheque drawn on any Scheduled Bank payable at Kolkata in favour of RITES Ltd., on submission of an application.

5.3 Tender Documents including drawings can also be downloaded from RITES

Website (www.rites.com) or (www.ntpc.co.in) and in such a case, the Tenderer shall deposit the cost of tender documents along with submission of tender, failing which his tender shall not be opened. The cost of tender documents shall be deposited in the form of a separate Banker’s cheque / Demand Draft / Pay Order and enclosed in the envelope containing the Earnest Money Deposit. The amendments / clarifications to the Tender documents will also be available on the above website.

5.4 Tender Documents downloaded from the above websites shall be considered valid

for participating in the tender process. During the scrutiny of downloaded tender document, if any modification / correction etc. is noticed as compared to the original documents posted on the website, the bid submitted by such a Tenderer is liable to be rejected. In case the bid of a Tenderer who has downloaded the document from website is accepted the contract shall be executed in the original / manual tender document issued by the concerned RITES officer.


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5.5 Clarifications on Tender Documents

A prospective tenderer requiring any clarification on the Tender Document may notify Sri D.K. Sarkar/JGM (Civil) (The official nominated for this purpose) in writing or by telefax/cable at the address RITES Ltd, Regional Project Office,56 CR Avenue, Kolkata -700012/FAX NO. 033-2236-7143/E-mail to [email protected] In cases where Pre-Bid Meeting is not proposed to be held, request for clarifications including request for Extension of Time for submission of Bid, if any, must be received not later than 10 (ten) days prior to the deadline for submission of tenders. Details of such questions raised and clarifications furnished will be uploaded in RITES website without identifying the names of the Bidders who had raised the questions. Any modification of the Tender Document arising out of such clarifications will also be uploaded on RITES website only. In cases where Pre-Bid Meeting is proposed to be held, provisions in para 6.0 below may be referred to.

6.0 PRE-BID MEETING: Not Applicable 7.0 AMENDMENT OF TENDER DOCUMENT 7.1 Before the deadline for submission of tenders, the Tender Document may be

modified by RITES Ltd. by issue of addenda/corrigendum. Issue of addenda / corrigenda will however be stopped 7 days prior to the deadline for submission of tenders as finally stipulated.

7.2 Addendum/corrigendum, if any, will be hosted on website only and shall become a

part of the tender document. All Tenderers are advised to see the website for addendum/ corrigendum to the tender document which may be uploaded upto 7 days prior to the deadline for submission of Tender as finally stipulated.

7.3 To give prospective Tenderers reasonable time in which to take the addenda/

corrigenda into account in preparing their tenders, extension of the deadline for submission of tenders may be given as considered necessary by RITES.

8.0 TENDER VALIDITY 8.1 The Tender shall be valid for a period of 180 days from the due date for submission

of Tender or any extended date as indicated in sub para below. 8.2 In exceptional circumstances, during the process of evaluation of tenders and prior

to the expiry of the original time limit for Tender Validity, the Employer may request that the Tenderers may extend the period of validity for a specified additional period. The request and the tenderer’s response shall be made in writing. A Tenderer may refuse the request without forfeiting his Earnest Money. A Tenderer agreeing to the request will not be permitted to modify his Financial Bid to a higher amount but will be required to extend the validity of the Earnest Money for the period of the extension.


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9.0 EARNEST MONEY 9.1 The Tender should be accompanied by Earnest Money of Rs.1,55,000/- (Rupees

one lakh fifty five thousand only) in any of the forms given below:- Banker’s Cheque / Pay Order/ Demand Draft payable at Kolkata , drawn in favour of RITES Ltd.

9.2 Any Tender not accompanied by Earnest Money in an acceptable form shall be

rejected by the Employer as non-responsive. 9.3 Refund of Earnest Money a) Two Packet System: Applicable

The Earnest Money of the Tenderers whose Technical Bid is found not acceptable will be returned without interest soon after scrutiny of Technical Bid has been completed by the Employer subject to provisions of Para 9.4 (b). The Earnest Money of the Tenderers whose Technical Bid is found acceptable but Financial Bid is rejected will be returned without interest within 28 days of the end of Tender Validity Period subject to provisions of Para 9.4 (b). Single Packet System After evaluation of the Financial Bids, the Earnest Money of unsuccessful Tenderers will be returned without interest within 28 days of the end of Tender Validity Period subject to provisions of Para 9.4 (b). c) In case of both Two Packet and Single Packet System, the Earnest Money of the successful Tenderer, without any interest, will be adjusted as a part of the Security Deposit payable in terms of provisions in the General Conditions of Contract (Clause 1A of Clauses of Contract).

9.4 The Earnest Money is liable to be forfeited

a) if after bid opening, but before expiry of bid validity or issue of Letter of Acceptance, whichever is earlier, any Tenderer

i) withdraws his tender or ii) makes any modification in the terms and conditions of the tender

which are not acceptable to the Employer. b) in case any statement/information/document furnished by the Tenderer is

found to be incorrect or false. c) in the case of a successful Tenderer, if the Tenderer

i) fails to furnish the Performance Guarantee within the period specified

under Clause 1 of “Clauses of Contract”. or


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ii) fails to commence the work without valid reasons within the period as specified in Schedule F after the date of issue of Letter of Acceptance or from the first date of handing over of the site, whichever is later.

In case of forfeiture of E.M. as prescribed hereinabove, the Tenderer shall not be allowed to participate in the retendering process of the work.

10.0 ALTERNATIVE PROPOSALS BY THE TENDERERS

The Tenderers shall submit offers which comply strictly with the requirements of the Tender Document as amended from time to time as indicated in Para 7.0 above. Alternatives or any modifications shall render the Tender invalid.

11.0 SUBMISSION OF TENDER 11.1 Two Packet System and Single Packet System (a) Two Packet System Applicable The tenderer shall submit the Tender in original in two packets as under:- PACKET A :- TECHNICAL BID Envelope 1 Earnest Money & Cost of Tender Document if the bid

is submitted on the document downloaded from RITES website

Envelope 2 “Authority to Sign”, ‘Integrity Pact’ (when applicable) and Qualification Information along with all enclosures / documents as per Letter of Transmittal/ Checklist given in Annexure II A. As regards “Authority to Sign” Para 11.2 below may be referred to. As regards ‘Integrity Pact’, para 11.7 below may be referred to.

Technical Bid (Part 1 and Part 3) (Refer Para 4.1) including signature on Tender Form (Section 2) duly witnessed after filling up blanks therein. Each page of the above documents including all Drawings should bear the dated initials of the Tenderer along with the seal of the Company, in token of confirmation of having understood the Contents.

PACKET B :- FINANCIAL BID Envelope 3 Schedule/Bill of Quantities.

Each page of the Financial Bid (Part 2 – Refer Para 4.1) should be signed by the Tenderer along with the seal of the company. In the last page of Financial Bid, at the end, the Tenderer should sign in full with the name of the Company, Seal of the Company and Date.


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All rates and amounts, both in figures and words, must be written in indelible ink. Each Correction, Cutting, Addition and overwriting should be initialed by the Tenderer. The rates must be quoted in decimal coinage. Amounts must be quoted in full rupees by ignoring fifty paise and less and considering more than fifty paise as rupee one. If the same item figures in more than one section/part of Schedule of Quantities, the Tenderer should quote the same rate for that item in all sections/parts. If different rates are quoted for the same item, the least of the different rates quoted only shall be considered for evaluation of that item in all sections/parts of the Schedule of Quantities. Instructions contained in subsequent Para 17.6 (a) on “Item rate tender” and 17.6 (b) on “Percentage rate tender” may be carefully studied and complied with.

b) Single Packet System : Both Technical Bid (including signature on Tender Form in

Section 2 duly witnessed) and Financial Bid Documents will be submitted in one Packet. Precautions as described above for Two Packet System shall be observed by the tenderers. – Not Applicable

11.2 Authority to Sign

a) If the applicant is an individual, he should sign above his full type written name and current address.

b) If the applicant is a proprietary firm, the Proprietor should sign above his full type written name and the full name of his firm with its current address.

c) If the applicant is a firm in partnership, the Documents should be signed by all the partners of the firm above their full type written names and current addresses. Alternatively the Documents should be signed by the person holding Power of Attorney for the firm in the Format at Annexure IV.

d) If the applicant is a limited Company, or a Corporation, the Documents shall be signed by a duly authorized person holding Power of Attorney for signing the Documents in the Format at Annexure IV.

e) If the applicant is a Joint Venture, the Documents shall be signed by the Lead Member holding Power of Attorney for signing the Document in the Format at Annexure V. The signatory on behalf of such Lead Partner shall be the one holding the Power of Attorney in the Format at Annexure IV.

11.3 Items to be kept in mind while furnishing details

While filling in Qualification Information documents and the Financial Bid, following should be kept in mind: i) There shall be no additions or alterations except those to comply with the

instructions issued by the Employer or as necessary to correct errors, if any, made by the Tenderers.

ii) Conditional Offer/ Tender will be rejected. Unconditional rebate/ discounts

in the Financial offer will however be accepted. iii) The Employer reserves the right to accept or reject any conditional

rebate/discounts. While evaluating the Bid Price, the conditional


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rebates/discounts which are in excess of the requirements of the bidding documents or otherwise result in accrual of unsolicited benefits to the Employer, shall not be taken into account.

11.4 Sealing and Marking of Tenders 11.4.1 Two Packet System – Applicable

(a) PACKET A – TECHNICAL BID

Envelopes 1 & 2 as described in Para 11.1 (a) above should be sealed separately superscribing “Technical Bid” with Envelope Number, Name of the work and Name of the tenderer. In addition, the following should also be superscribed on the respective envelopes. Envelope 1 i) Earnest Money ii) Cost of Tender Document if the Bid is

submitted on the document downloaded from RITES website.

Envelope 2 i) Authority to Sign, ‘Integrity Pact’ (when

applicable as per para 11.7 below) and Qualification Information/ documents as per checklist in Annexure IIA / IIB(L)/ II B (N).

ii) Technical Bid including Drawings Both the envelopes should be put in a packet which should be sealed. The following should be superscribed on the packet: i) Packet A – Technical Bid ii) Name of the Work iii) Name of the Tenderer

(b) PACKET B – FINANCIAL BID

Envelope 3 – Financial Bid should be put in Packet B which should be sealed. The following should be superscribed on the packet. i) Packet B - Financial Bid

ii) Name of the work

iii) Name of the tenderer

(c) Both packets A and B should be put inside an outer envelope and sealed. This

envelope should be superscribed with the following details:

i) Tender for (Name of work) ii) Tender number


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iii) Date and time of opening of Tender

iv) From (Name of Tenderer)

v) Addressed to ---- (RITES Officer inviting the Tender) 11.4.2 Single Packet System : Not Applicable

Two envelopes of Technical Bid and one of Financial Bid shall be made out as stipulated in Para 11.4.1 (a) and (b) above with the Name of the work and Name of the Tenderer superscribed on each of the envelopes. All the three envelopes shall be put in a Single Packet which shall be superscribed in the same manner as given in Para 11.4.1 (c) above.

11.4.3 If the envelopes and packets are not superscribed and sealed as indicated in Paras 11.4.1/ 11.4.2 above, the Employer will assume no responsibility for the misplacement or premature opening of the Tender.

11.5 Deadline for submission of Tender 11.5.1 Tenders must be received by the Employer at the following address not later than

14.00 Hrs. on 27.02.2012 . In the event of the specified date for the submission of the Tender being declared a holiday due to Strike/Bandh or on any account by the Employer, the Tenders will be received up to the appointed time on the next working day. Address for submission of Tender: Office of the General Manager (Projects), RITES Ltd., 56, C.R. Avenue, 2nd Floor, Kolkata – 700 012.

11.5.2 The Employer may extend the deadline for submission of Tenders by issuing an amendment in writing in accordance with Para 7.3 in which case all rights and obligations of the Employer and the Tenderer previously subject to the original deadline will be subject to new deadline.

11.6 Late Tender / Delayed Tender

Any Tender received by the Employer after the specified date and time of receipt of Tender will be returned unopened to the Tenderer.

11.7 Integrity Pact

(i) The Bidder/Contractor is required to enter into an Integrity Pact with the Employer, in the Format at Annexure VIII . The Integrity Pact enclosed as Annexure VIII will be signed by RITES for and on behalf of Employer as its Agent/Power of Attorney Holder at the time of execution of Agreement with the successful Bidder. While submitting the Bid, the Integrity Pact shall be signed by the duly authorized signatory of the Bidder/Lead Member of JV. In case of failure to submit the Integrity Pact duly signed and witnessed, along with the Bid, the Bid is likely to be rejected.


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(ii) In case of any contradiction between the Terms and Conditions of the Bid Document and the Integrity Pact, the former will prevail.

Provided always that provision of this para 11.7 – Integrity Pact, shall be

applicable only when so provided in para 11.7A below which will also stipulate the name and address of the Independent External Monitor as well as the Name, designation and address of the official nominated by the Employer to act as the Liaison Officer between the Independent External Monitor and the Engineer-in-Charge as well as the Contractor.

11.7A Whether para 11.7 (Integrity Pact) shall be applicable *YES / *NO *Strike out whichever is not applicable 11.8 Modification and Withdrawal of Bids 11.8.1 Tenderers may modify or withdraw their bids by giving notice in writing before the

deadline prescribed in para 11.5 for submission of Bids. 11.8.2 Each modification or withdrawal notice shall be prepared, sealed, marked and

delivered in accordance with paras 11.1, 11.2 and 11.4 with the outer envelopes additionally marked ‘Modification’ or ‘Withdrawal’ as appropriate.

The envelopes for modifications on ‘Technical Bid’ and ‘Financial Bid’ shall be submitted in separate sealed envelopes and marked as ‘Modifications of Technical Bid’ or ‘Modifications of Financial Bid’ as the case may be.

11.8.3 No bid may be modified after the deadline for submission of Bids except as

indicated below. If a Bidder makes a suo moto offer of rebate / discount in his Financial Bid after the deadline for submission of Bids, such offer will not be considered for Financial evaluation of Tenders. But if the Tenderer is successful in the Bid based on his original offer without considering the suo moto offer, the rebate / discount offered will be taken into account for incorporation in the Contract Agreement.

11.8.4 Withdrawal or modification of a Bid, subject to provisions in Para 11.8.3 above,

after the deadline for submission of Bids shall result in forfeiture of the Earnest Money.

12.0 TENDER OPENING, EVALUATION AND CLARIFICATIONS OF APPLICATIONS 12.1 The Employer will open all the Tenders received (except those received late or

delayed)as described in para 12.2/12.3 below, in the presence of the Tenderers or their representatives who choose to attend at 14.30 Hrs. on 27.02.2012 in the office of the General Manager (Projects), RITES Ltd., 56, C.R. Avenue, 2nd Floor, Kolkata – 700 012. In the event of the specified date of the opening being declared a holiday by the Employer, the Tenders will be opened at the appointed time and location on the next working day.


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12.1 Two Packet System (a) (i) The PACKET A will be opened and Envelope 1 containing Earnest Money and

Cost of Tender Document (where Bid is submitted in the document downloaded from RITES website) of all the Tenderers will be opened first and checked. If the Earnest Money furnished is not for the stipulated amount or is not in an acceptable form and where applicable, the cost of Tender Document has not been enclosed for the correct amount and in an acceptable form, the Envelope 2 of PACKET A (TECHNICAL BID) and PACKET B will be returned to the Tenderer concerned unopened at the time of opening of the Tender itself. The Envelopes 2 of PACKET A (TECHNICAL BID) of other Tenderers who have furnished Earnest Money of correct amount in acceptable form and where applicable the cost of Tender Document for the correct amount and in an acceptable form will then be opened. The Tenderer’s name, the presence of Earnest Money and Authority to sign and such other details as the Employer may consider appropriate will be announced by the Employer at the time of opening of Packet A. PACKET B (FINANCIAL BID) of the Tenderers whose Technical Bids have been accepted for evaluation will be checked to see if the seals are intact. All such PACKETS B will be put in an envelope and sealed. The Employer’s official opening the Tender will sign on this envelope and will also take the signatures of preferably atleast two Tenderers or their representatives present. This envelope will be kept in safe custody by the Employer.

(b) The Employer will scrutinise the Technical Bids accepted for evaluation to

determine whether each Tenderer

(i) has submitted `Authority to sign’ as per para 11.2 above and Integrity Pact (where applicable) duly signed and witnessed as per para 11.7 above;

(ii) meets the Qualification Criteria stipulated in Para 2.0; and (iii) conforms to all terms, conditions and specifications of the Tender Document

without any modifications or conditions. (c) If required, the Employer may ask any such Tenderer for clarifications on his

Technical Bid. The request for clarification and the response from the Tenderer will be in writing. If a Tenderer does not submit the clarification/document requested, by the date and time set in the Employer’s request for clarification, the bid of such Tenderer is likely to be rejected. Tenderers whose Technical Bids are not found acceptable will be advised of the same and their Earnest Money and PACKET B (FINANCIAL BID) will be returned unopened. Tenderers whose Technical Bids are found acceptable will be advised accordingly and will also be intimated in writing of the time and date and place where and when the PACKET B (Financial Bid) will be opened.

(d) At the appointed place, time and date, in the presence of the Tenderers or their

representatives who choose to be present, the Employer will open the envelopes containing the PACKET B (FINANCIAL BID). The Tenderer’s name, the tender amount quoted and such other details as the Employer may consider appropriate will be announced by the Employer.


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12.2 Single Packet System (a) Envelope 1 of all the Tenders will be opened first and checked. If the Earnest

Money furnished is not for the stipulated amount or is not in an acceptable form and where applicable the Cost of Tender Document has not been furnished for the correct amount and in an acceptable form, the remaining envelopes will be returned to the tenderer concerned unopened at the time of opening of the Tender itself. The Envelopes no. 2 of Technical Bid and no. 3 of Financial Bid of other Tenderers who have furnished Earnest Money and where applicable the Cost of Tender Document, in acceptable form will then be opened. The Tenderer’s name, the presence of Earnest Money, the Authority to Sign the Tender, amount quoted and such other details as the Employer may consider appropriate will be announced by the Employer.

13.0 INSPECTION OF SITE BY THE TENDERERS

Tenderers are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their Tenders, as to the nature of the ground and sub-soil (as far as is practicable), the form and nature of the site, the means of access to the site, the accommodation they may require and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their Tender. A Tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. The Tenderer shall be responsible for arranging and maintaining at his own cost all materials, tools & plants, water, electricity, access, facilities for workers and all other services required for executing the work unless otherwise specifically provided for in the contract documents. Submission of a tender by a Tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores, tools and plant etc. will be issued to him by the Employer and local conditions and other factors having a bearing on the execution of the work.

14.0 EMPLOYER’S RIGHT ON ACCEPTANCE OF ANY TENDER

(i) If required, the Employer may ask any Tenderer the breakdown of unit rates. If the Tenderer does not submit the clarification by the date and time set in the Employers request for clarification, such Tender is likely to be rejected.

(ii) The competent authority on behalf of the Employer does not bind himself to

accept the lowest or any other Tender and reserves to himself the authority to reject any or all the Tenders received without the assignment of any reason. All Tenders in which any of the prescribed conditions is not fulfilled or any condition is put forth by the Tenderer shall be summarily rejected.

15.0 CANVASSING PROHIBITED

Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the Contractors who resort to canvassing will be liable to rejection.


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16.0 EMPLOYER’s RIGHT TO ACCEPT WHOLE OR PART OF THE TENDER

The competent authority on behalf of the Employer reserves to himself the right of accepting the whole or any part of the tender and the Tenderer shall be bound to perform the same at the rates quoted.

17.0 MISCELLANEOUS RULES AND DIRECTIONS 17.1 The Tenderer shall not be permitted to tender for works if his near relative is posted

as Associated Finance Officer between the grades of AGM(F) and J.M (F) in the concerned

SBU Unit of RITES or as an officer in any capacity between the grades of GGM/GM and Engineer (both inclusive) of the concerned SBU of the Employer. He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any Gazetted officer in the organization of the Employer. Any breach of this condition by the Tenderer would render his Tender to be rejected.

No Engineer of Gazetted rank or other Gazetted Officer employed in Engineering or Administrative duties in an Engineering Department of the Organisation of the Employer is allowed to work as a contractor for a period of one year after his retirement from the Employer’s service without the previous permission of the Employer in writing. The contract is liable to be cancelled if either the Contractor or any of his employees is found any time to be such a person who had not obtained the permission of the Employer as aforesaid before submission of the tender or engagement in the Contractor’s service.

17.2 If required by the Employer, the Tenderers shall sign a declaration under the officials Secret Act 1923, for maintaining secrecy of the tender documents drawings or other records connected with the work given to them. The unsuccessful Tenderers shall return all the drawings given to them.

17.3 Use of correcting fluid anywhere in tender document is not permitted. Such tender is liable for rejection.

17.4 a) In the case of Item Rate Tenders, only rates quoted shall be considered. Any tender containing percentage below/above the rates quoted is liable to be rejected. Rates quoted by the Tenderer in item rate tender in figures and words shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. However, if a discrepancy is found, the rates which correspond with the amount worked out by the Tenderer shall unless otherwise proved be taken as correct. If the amount of an item is not worked out by the Tenderer or it does not correspond with the rates written either in figures or in words then the rates quoted by the Tenderer in words shall be taken as correct. Where the rates quoted by the Tenderer in figures and in words tally but the amount is not worked out correctly, the rates quoted by the Tenderer will, unless otherwise provided, be taken as correct and not the amount. In the event that no rate has been quoted for any item(s), leaving space both in figure (s) or word(s) and the amount blank, it will be presumed that the Tenderer has included the cost of this/ these item (s) in other items and rate for such item (s) will be considered as zero and work will be required to be executed accordingly.


17

b) In case of percentage Rate Tender only percentage quoted shall be considered. Any tender containing item rates is liable to be rejected. Percentage quoted by the Tenderer in percentage rate tender shall be accurately filled in figures and words so that there is no discrepancy. If, for any Schedule in Financial Bid, the total amount has been indicated by the Tenderer and if discrepancy is noticed in the percentages quoted in words and figures, then the percentage which corresponds with the total amount, shall, unless otherwise proved be taken as correct. If the total amount is not worked out or if worked out, it does not correspond with the percentages written either in figures or in words, then the percentage quoted by Tenderer in words shall be taken as correct. When the percentages quoted by the Tenderer in figures and in words tally but the total amount is not worked out correctly, the percentage quoted by the Tenderes shall be taken as correct, unless proved otherwise and the total amount worked out accordingly.

17.5 In the case of any Item rate tender where unit rate of any item/items appears unrealistic, such tender will be considered as unbalanced and in case the Tenderer is unable to provide satisfactory explanation, such a tender is liable to be disqualified and rejected.

17.6 (a) In Item rate Tender, all rates shall be quoted on the tender form. The amount for

each item should be worked out and requisite totals given. Special care should be taken to write the rates in figures as well as in words and the amount in figures only, in such a way that interpolation is not possible. The total amount in each Schedule should be written both in figures and in words. In case of figures, the word ‘Rs.’ should be written before the figure of rupees and word ‘P’ after the decimal figures, e.g. Rs.2.15 P and in case of words, the word, ‘Rupees’ should precede and the word ‘Paise’ should be written at the end. Unless the rate is in whole rupees and followed by the word ‘only’ it should invariably be up to two decimal places. While quoting the rate in schedule of quantities, the word ‘only’ should be written closely following the amount and it should not be written in the next line.

(b) In Percentage Rate Tender, the Tenderer shall quote percentage below / above

(in figures as well as in words) at which he will be willing to execute the work. He shall also work out the total amount of his offer and the same should be written in figures as well as in words in such a way that no interpolation is possible. In case of figures, the word “Rs” should be written before the figure rupees and word ‘P’ after the decimal figures (eg.) Rs.2.15 P and in case of words the word “Rupees” should precede and the word “Paisa” should be written at the end.

17.7 Sales-tax/VAT (except Service Tax), purchase tax, turnover tax or any other tax/

Cess on material, labour and Works in respect of this Contract shall be payable by the Contractor and the Employer will not entertain any claim whatsoever in respect of the same. However, in respect of Service Tax, same shall be paid by the Contractor to the concerned department on demand and it will be reimbursed to him by the Engineer-in-Charge after satisfying that it has been actually and genuinely paid by the Contractor.

17.8 Each Bidder shall submit only one Bid either as an individual or as a Proprietor in a

Proprietary firm or as a Partner in a Partnership firm or as a Director of a limited Company/Corporation or as a Partner in a Joint Venture. Any Bidder who has submitted a Bid for a work, shall not be a witness for any other Bidder for the same


18

work. Failure to observe the above stipulations would render all such Tenders submitted as a Bidder and / or as a witness, liable to summary rejection.

17.9 The Contractor shall be fully responsible for all matters arising out of the

Performance of the Contract and shall, at his own expense, comply with all laws/ acts/ enactments/ orders/ regulations/ obligations whatsoever of the Government of India, State Government, Local Body and any Statutory Authority.

18.0 SIGNING OF CONTRACT AGREEMENT 18.1 The Tenderer whose tender has been accepted will be notified of the award by the

Employer by issue of a `Letter of Acceptance’ ‘ prior to expiration of the Bid Validity period, in the form at Annexure VI.

The Letter of Acceptance will be sent to the Contractor in two copies one of which he should return promptly, duly signed and stamped. The Letter of Acceptance will be a binding Contract between the Employer and the Contractor till the formal Contract Agreement is executed.

18.2 Within the period as specified in Clause 1 of `Clause of Contract’, of the date of issue of Letter of Acceptance, the successful Tenderer shall deliver to the Employer, Performance Guarantee and Additional Performance Guarantee (where applicable) in the format prescribed.

18.3 The Tenderer whose Tender is accepted shall be required to submit at his cost stamp papers of appropriate value as per the provisions of Indian Stamp Act within 15 days of the date of issue of Letter of Acceptance.

18.4 At the same time the Employer notifies the successful Tenderer that his Tender has been accepted, the Employer will direct him to attend the Employer’s office within 28 days of issue of Letter of Acceptance for signing the Agreement in the proforma at Annexure VII . The Agreement will however be signed only after the Contractor furnishes Performance Guarantee and Additional Performance Guarantee (where applicable) and hence, where justified, the period of 28 days stipulated above will be extended suitably.


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ANNEXURE – I

QUALIFYING CRITERIA FOR WORKS CONTRACTS 1. Annual Financial Turnover

The bidder should have achieved a minimum annual financial turnover of Rs.77.45 Lakh in any one of the last 5 Financial Years.

Notes :

i) The financial turnover will be taken as given under the head “Income” in audited Profit and Loss Account and excluding non-recurring income, income from other sources and stock. It is clarified that the Financial Turnover means relevant revenue as recorded in the Income side of Profit and Loss Account. It does not mean Profit.

ii) Closing stocks in whatsoever manner should not form part of turnover. iii) Weightage of 5% (compounded annually) shall be given for equating the financial

turnover of the previous years to the current year.

iv) For considering the Financial Years, for example for a work for which the Tender is being opened in Financial Year 2011-12, the last five Financial Years shall be 2010-11, 2009-10, 2008-09, 2007-08 and 2006-07. For a Tender opened on (say) 06.06.11 (F.Y. 2011-12), with weightage of 5% compounded annually, the weightages to be applied on the Turnover of the previous five Financial Years will be : F.Y. 2010-11 = 1.050; F.Y. 2009-10 = 1.103; F.Y. 2008-09 = 1.158; F.Y. 2007-08 = 1.216; F.Y. 2006-07 = 1.276.

v) The Bidder should furnish Annual Financial Turnover for each of the last 5 Financial Years in tabular form and give reference of the document (with page no.) relied upon in support of meeting the Qualification Criterion.

vi) The Bidder should submit self attested copy of Auditor’s Report along with Balance Sheet and Profit and Loss Statement along with Schedules for the relevant Financial Year in which the minimum criterion is met. Provisional audit reports or certified statements will not be accepted.

vii) If the Audited Balance Sheet for the immediately preceding year is not available in case of tender opened before 30th Sept., audited Balance Sheets, Profit and Loss Statements and other financial statements of the five Financial Years immediately preceding the previous Financial Year may be adopted for evaluating the credentials of the Bidder.


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2. WORK EXPERIENCE a) Similar Works Experience

For works in difficult areas (North East States, J&K, Jharkhand, Chattisgarh and Andaman & Nicobar Islands)

The Bidder should have satisfactorily completed in his own name or proportionate share as a member of a Joint Venture, at least one similar work of minimum value of Rs.77.45 Lakh OR at least two similar works each of minimum value of Rs. 61.96 Lakh during the last 5 (five) years prior to the last stipulated date for submission of the Bid. Works completed prior to the cut off date shall not be considered.

Similar Works

Similar Works shall mean the work of Rly. Track Linking/ Rly. Track Maintenance/ Track Renewal works.

Notes : i) A weightage of 5% (compounded annually from the date of completion of the work

to the submission of the Bid) shall be given for equating the value of works of the previous years to the current year.

ii) Only such works shall be considered where physical completion of entire work is over or commissioning of work has been done, whichever is earlier.

iii) The Bidder should submit the details of such similar completed works as per the format at Proforma-1 enclosed.

iv) Works carried out by another Contractor on behalf of the Bidder on a back to back basis will not be considered for satisfaction of the Qualification Criterion by the Bidder.

v) Credential certificates issued by Govt. Organizations/ Semi Govt. Organizations/ Public Sector Undertakings/ Autonomous bodies of Central/State Governments / Municipal bodies/ Public Ltd. Cos. listed on BSE/NSE shall only be accepted for assessing the eligibility of a Tenderer.

vi) The cut off date shall be calculated backwards from the last stipulated date for submission/ opening of Tender i.e. for a Tender which is being opened on 06.08.2011, the cut off date shall be 07.08.06.

b. Construction Experience in key activities/specified components

Not Applicable


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3. SOLVENCY CERTIFICATE

A Solvency Certificate of minimum solvency of Rs. 61.96 Lakh (suggested format at Proforma 2) from a Scheduled Bank issued not earlier than 6 months from the last date for submission of tender is required to be submitted by the bidder.

Notes:

The certificate so produced by the Bidder may be got verified from the issuing Bank.

4. PROFITABILITY

The applicant firm shall be a profit (net) making firm and shall have made profit in each of the last two Financial Years and in atleast one out of the three Financial Years immediately preceding the last two Financial Years.

The Bidder should furnish figures of net profit of last 5 years in a tabular form and submit attested copies of Auditor’s Reports along with audited Balance Sheets and Profit and Loss Statements for the last Five Financial Years. In case the firm is profit making for the last three Financial Years continuously, the Bidder may submit the above documents for last three Financial Years only. Specific reference with page no. of document which proves satisfaction of this Qualifying Criterion should be indicated in the tabular statement.

5. POINTS TO NOTE ON SATISFACTION OF QUALIFYING CRITERIA IN

CASE OF BOTH LARGE AND NORMAL WORKS

a) Sub-Contractor’s Experiences and Resources Sub-Contractors’ Experiences and Resources will not be taken into account

in determining the Bidder’s compliance with the qualifying criteria. a. Experiences and Resources of the Parent Company and other subsidiary

companies

If the Bidder is a wholly owned subsidiary of a company, the experience and resources of the owner/parent company or its other subsidiaries will not be taken into account. However, if the Bidder is a Company, the Experience and Resources of its subsidiaries will be taken into consideration.

6. DECLARATION BY THE BIDDER

Even though the Bidders may meet the above qualifying criteria, they are subject to be disqualified if they have

a) Made misleading or false representation in the forms, statements and attachments in proof of the qualification requirements. In such a case, besides Tenderer’s liability to action under para 9.4 of Instructions to Tenderers, the Tenderer is liable to face the penalty of banning of business dealings with him by RITES.

b) Records of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc.


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c) Their business banned or suspended by any Central/State Government

Department/ Public Undertaking or Enterprise of Central/State Government and such ban is in force.

d) Not submitted all the supporting documents or not furnished the relevant details as per the prescribed format.

A declaration to the above effect in the form of affidavit on stamp paper of Rs. 10/- duly attested by Notary/Magistrate should be submitted as per format given in Proforma 3 enclosed.


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Proforma-1

LIST OF SIMILAR WORKS SATISFYING QUALIFICATION CRITERION COMPLETED DURING THE LAST 5 YEARS

Contract Value Date of start Date of Completion Reasons for

delay in completion

if any

Ref. of document (with page

no.) in support of meeting

Qualification Criterion

S. No.

Client's Name and

Address

Name of the Work &

Location

Scope of work

carried out by

the Bidder

Agreement / Letter of Award No. and date

Awarded Actual on completion

As per LOA/ Agreement

Actual

SEAL AND SIGNATURE OF THE BIDDER Note : 1. In support of having completed above works, attach self attested copies of the

completion certificate from the owner/client or Executing Agency / Consultant appointed by owner / Client indicating the name of work, the description of work done by the Bidder, date of start, date of completion (contractual & actual) and contract value as awarded and as executed by the Bidder . “Contract Value” shall mean gross value of the completed work including cost of materials supplied by the owner/client but excluding those supplied free of cost.

2. Such Credential certificates issued by Govt. Organizations/ Semi Govt. Organizations / Public Sector Undertakings / Autonomous bodies of Central or State Government / Municipal Bodies / Public Ltd. Co. listed on BSE/NSE shall only be accepted for assessing the eligibility of a Tenderer. In case of a Certificate from a Public Limited Co., the Bidder should also submit documentary proof that the Public Ltd. Co., was listed on BSE or NSE when the work was executed for it.

3. Information must be furnished for works carried out by the Bidder in his own name or proportionate share as member of a Joint Venture. In the latter case details of contract value including extent of financial participation by partners in that work should be furnished.


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4. If a Bidder has got a work executed through a Subcontractor on a back to back basis, the Bidder cannot include such a work for his satisfying the Qualification Criterion even if the Client has issued a Completion Certificate in favour of that Bidder.

5. Use a separate sheet for each partner in case of a Joint Venture. 6. Only similar works completed during the last 5 years prior to the last stipulated date

for submission of Bid, which meet the Qualification Criterion need be included in this list.


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Proforma 2

SOLVENCY CERTIFICATE FROM A NATIONALISED OR A SCHEDULED BANK

This is to certify that to the best of our knowledge and information, M/s ____________________, having their registered office at _____________, a customer of our Bank, is a reputed company with a good financial standing and can be treated as solvent to the extent of Rs. ___________. This certificate is issued without any guarantee or risk and responsibility on the Bank or any of its officers.

Signature with date Senior Bank Manager (Name of Officer issuing the

Certificate) Name, address & Seal of the Bank/ Branch

Note: Banker’s Certificate should be on letter head of the Bank.


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Proforma 3

DECLARATION BY THE BIDDER

(Affidavit on Non-Judicial Stamp Paper of Rs.10/- duly attested by Notary / Magistrate)

This is to certify that We, M/s. __________________________, in submission of this offer confirm that:- i) We have not made any misleading or false representation in the forms, statements

and attachments in proof of the qualification requirements; ii) We do not have records of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completion, litigation history or financial failures etc.

iii) No Central / State Government Department/ Public Sector Undertaking or

Enterprise of Central / State Government has banned/suspended business dealings with us as on date.

iv) We have submitted all the supporting documents and furnished the relevant details

as per prescribed format. v) List of Similar Works satisfying Qualification Criterion indicated in Proforma 1

does not include any work which has been carried out by us through a Subcontractor on a back to back basis.

vi) The information and documents submitted with the Tender and those to be

submitted subsequently by way of clarifications / making good deficient documents are correct and we are fully responsible for the correctness of the information and documents submitted by us.

vii) We understand that in case any statement/information/document furnished by us or

to be furnished by us in connection with this offer, is found to be incorrect or false, our EMD in full will be forfeited and business dealings will be banned.

SEAL, SIGNATURE & NAME OF THE BIDDER

signing this document


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Proforma- 4

SITE FAMILIARIZATION CERTIFICATE

Certificate that I/we have visited the site of the work tendered and get

acquainted with the site conditions regarding availability of materials, lead of

materials, access roads etc before submission of this tender.

SEAL AND SIGNATURE & NAME OF THE BIDDER

Signing this document


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ANNEXURE I A

CHECK LIST OF DOCUMENTS TO BE SUBMITTED 1. a) BY BIDDERS OTHER THAN JOINT VENTURES

i) Annual Financial Turnover

- Annual financial turnover for each of the last 5 Financial Years in

tabular form. - Self attested copies of Auditor’s Report along with the Balance Sheet

and Profit and Loss Statement for the relevant Financial Year in which the minimum criterion is met (Refer Notes under Para 1 of Annexure I).

ii) Work Experience

- Similar Work Experience : Proforma 1 of Annexure I with details

of 1, 2 or 3 works as the case may be, which satisfy requisite qualification criterion with self attested copies of supporting document (Refer Para 2a of Annexure I).

- Construction Experience in Key Activities/Specialised Components: Tabular Statement giving contract-wise quantities executed in last 5 years along with documentary proof in support of having met the criterion (Refer Para 2b of Annexure I).

iii) Solvency Certificate.

Suggested format at Proforma 2 of Annexure I (Refer Para 3 of Annexure I)

iv) Profitability

- Net profit of last 5 Financial Years in tabular form. vii) Self attested copies of Auditor’s Report along with the Balance Sheets

and Profit and Loss Statements for last 5 or 3 Financial Years, as the case may be (Refer Para 4 of Annexure I).

v) Declaration by Bidder Proforma 3 (Refer Para 6 of Annexure I)

vi) Integrity Pact (where applicable) : duly signed and witnessed in the format

at Annexure VIII (Refer para 11.7 of NIT & Instructions to Tenderers) Not Applicable


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ANNEXURE II A

QUALIFICATION INFORMATION/CHECKLIST OF DOCUMENTS --LETTER OF TRANSMITTAL BY OTHER THAN JOINT VENTURES

(on letter head of the Applicant) From To _____________ RITES Ltd._________ (Authority Inviting Tender) Sir,

Sub: Submission of Qualification information /documents as per Checklist. 1. I/We hereby submit the following documents in support of my/our satisfying the

Qualification Criteria laid down for the work:- a) Self attested copy of a certificate, confirming that the applicant is a working

contractor or has executed any work within the last five years reckoned from the date of opening of Tender, issued by Railways, CPWD, MES, DOT, RITES, State PWD or any other Central/State Government Undertaking, Municipal Body, Autonomous Body of Central or State Government or Public Limited Company listed on NSE/BSE.

b) Annual Financial Turnover

(i) Annual financial turnover for each of the last 5 Financial Years in a tabular form.

(ii) Self attested copy of Auditor’s Report along with the Balance Sheet and Profit and Loss Statement and Schedules for the relevant Financial Year in which the minimum criterion is met, with calculations in support of the same.

c) Work Experience i) Similar Work Experience :- In Proforma 1 with details of 1 / 2 / 3

works as applicable and self attested copies of supporting documents as mentioned therein.

ii) Construction experience in key activities / specialised components: Tabular Statement giving contract wise quantities executed in last 5

years with documentary proof. d) Solvency Certificate - Proforma 2. e) Profitability - Net profit of last 5 Financial years in tabular form with self

attested copies of Profit and Loss Statements for the last 5 or 3 Financial Years as applicable.

2. In addition the following supporting documents are also enclosed.

a) Self attested copy of Partnership Deed/Memorandum and Articles of

Association of the Firm. b) Self attested copies of PAN/TAN issued by the Income Tax Department.

c) Declaration – Proforma 3


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d) Self attested copy of Sales Tax, Works Contract Tax, Service Tax Registration Certificate (as applicable).

e) Self attested copy of Registration under Labour Laws, like PF, ESI etc. f) Self attested copy of ISO 9000 Certificate ( if any) g) Integrity Pact (where applicable) : duly signed and witnessed.

3. I authorize you to approach any Bank, Individual, Employer, Firm or Corporation,

whether mentioned in the enclosed documents or not, to verify our competence and general reputation.

4. I also enclose written Power of Attorney of the signatory of the Tender on behalf of

the Tenderer.

Yours faithfully, Encl: As in Paras 1, 2 & 4

Signature of Applicant with Name _________________

Date with seal


31

ANNEXURE II B (L)

QUALIFICATION INFORMATION /CHECKLIST OF DOCUMENTS – LETTER OF TRANSMITTAL BY JOINT VENTURE

Deleted


32

ANNEXURE II B (N)

QUALIFICATION INFORMATION /CHECKLIST OF DOCUMENTS - LETTER OF TRANSMITTAL BY JOINT VENTURE

Deleted


33

ANNEXURE III

DRAFT MEMORANDUM OF UNDERSTANDING EXECUTED BY MEMBERS OF THE CONSORTIUM / JOINT VENTURE

(On each firm’s Letter Head)

Deleted


34

ANNEXURE IV

FORMAT FOR POWER OF ATTORNEY TO AUTHORISED SIGNATORY

POWER OF ATTORNEY

(To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant Stamp Act. The stamp paper to be in the name of the firm/ company who is issuing the Power of Attorney). We, M/s.______ (name of the firm/company with address of the registered office) hereby constitute, appoint and authorise Mr./Ms.______ (Name and residential address) who is presently employed with us and holding the position of ______ and whose signature is given below as our Attorney to do in our name and our behalf all or any of the acts, deeds or things necessary or incidental to our bid for the work _____ (name of work), including signing and submission of application / proposal, participating in the meetings, responding to queries, submission of information / documents and generally to represent us in all the dealings with RITES or any other Government Agency or any person, in connection with the works until culmination of the process of bidding, till the Contract Agreement is entered into with RITES and thereafter till the expiry of the Contract Agreement. We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall always be deemed to have been done by us. (Add in the case of a Consortium/Joint Venture) Our firm is a Member/Lead Member of the Consortium of ___________, _________ and ___________. Dated this the _____ day of ______ 20 (Signature and name of authorized signatory being given Power of Attorney) ___________ (Signature and name in block letters of *All the partners of the firm, * Authorized Signatory for the Company) (* Strike out whichever is not applicable) Seal of firm/ Company Witness 1: Witness 2: Name: Name: Address: Address: Occupation: Occupation: Notes:


35

- In case the Firm / Company is a Member of a Consortium/ JV, the authorized

signatory has to be the one employed by the Lead Member. - The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure.


36

ANNEXURE V

FORMAT FOR POWER OF ATTORNEY TO LEAD MEMBER OF CONSORTIUM / JOINT VENTURE

Deleted


37

ANNEXURE VI

(FORM OF LETTER OF ACCEPTANCE)

(By REGD POST / ACK.DUE)

(On the letter head of RITES)

NO. : RITES/ Dated :

To

_________________aggregate

(Name & Address of the Contractor)

Dear Sirs,

Sub: TENDER No. FOR THE WORK OF

Ref: Your Tender dated _________________ and letters dated _____________

and this office letter Nos. ___________ dated___________ in reply to the same.

This is to notify you that your Tender for the work under reference has been accepted by the Competent Authority of RITES LIMITED for a total Contract Price of Rs. _______ (Rupees _____________only) in its capacity as an Agent /Power of Attorney Holder acting for and on behalf of ______ (the Employer). Pursuant to Clause 1 of the Contract, you are required to furnish irrevocable Performance Guarantee for an amount equivalent to 5% (Five percent) of the Contract Price and an Additional Performance Guarantee for an amount of Rs. ------------ (if applicable). The Guarantee Bonds aggregating for an amount of Rs.______________ are required to be submitted within ___ days of issue of this Letter of Acceptance. Bank Guarantees issued by the following Banks will not be acceptable _____________________ (Names of Banks _________) The time of ________months allowed for execution of the work will be reckoned from the date of start as defined in Schedule F or from the first day of the handing over of the site, whichever is later, in accordance with phasing, if any, indicated in tender document. You are requested to contact _________ (complete designation and address of the Project Coordinator) for carrying out the contract. You are also requested to attend this office within Twenty Eight days from the date of issue of this letter for execution of the formal agreement. It may be noted that no payment shall be made for any work carried out by you till the Agreement is executed and till such time the Performance Guarantee and Additional Performance Guarantee (where applicable) has/have been submitted by you.


38

This Letter of Acceptance is being sent to you in duplicate and you are requested to return without delay one copy of the letter duly signed and stamped, as a token of your acknowledgement. Kindly note that this Letter of Acceptance thereof shall constitute a binding Contract between us pending execution of formal Agreement. Your letters as well as this office letters referred to above shall form part of the Contract.

Yours faithfully,

RITES LIMITED

Agent / Power of Attorney Holder

For and on behalf of______ (The Employer)

Copy to :

1. ___________ (The Employer) for information.

(To be included on the Original sent to the Contractor)

2. Project Coordinator (Complete designation and address)

3. Associated Finance (Not in original)


39

ANNEXURE VII

FORM OF AGREEMENT

(ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

Agreement No. ________ dated _________

THIS AGREEMENT is made on ________ day of ______ Two thousand ________ between RITES Ltd. a Government of India Enterprise and a Company registered under Companies Act, 1956 having its registered office at SCOPE Minar, Laxmi Nagar, Delhi - 110092 and its Corporate Office at RITES BHAWAN, Plot No.1, Sector 29, Gurgaon (Haryana) representing through ____________, RITES LIMITED acting for and on behalf of and as an Agent /Power of Attorney Holder of _____ hereinafter called the Employer (which expression shall, wherever the context so demands or requires, include their successors in office and assigns) on one part and M/s.______ hereinafter called the Contractor (which expression shall wherever the context so demands or requires, include his/ their successors and assigns) of the other part. WHEREAS the Employer is desirous that certain works should be executed viz.___________ (brief description of the work) and has by Letter of Acceptance dated ____ accepted a tender submitted by the Contractor for the execution, completion, remedying of any defects therein and maintenance of such works at a total Contract Price of Rs. ______ (Rupees ______________ only) NOW THIS AGREEMENT WITNESSETH as follows:- 1. In this agreement words and expressions shall have the same meaning as are

respectively assigned to them in the Conditions of Contract hereinafter referred to. 2. The following documents in conjunction with addenda/ corrigenda to Tender

Documents shall be deemed to form and be read and construed as part of this agreement viz. a) The Letter of Acceptance dated______. b) Priced Schedule (Bill) of Quantities c) Notice Inviting Tender and Instructions to Tenderers. d) Tender and Contract Form e) Special Conditions f) Amendment/Errata to GCC. g) General Conditions of Contract of NTPC Ltd. h) Technical Specifications i) Amendments to Tender Documents if any j) Drawings if any

3. In consideration of the payment to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to execute, complete, remedy defects therein and maintain the works in conformity in all respects with the provisions of the Contract.


40

4. The Employer hereby covenants to pay to the Contractor in consideration of the execution, completion, remedying of any defects therein and maintenance of the works, the contract price or such other sum as may become payable under the provisions of the contract at the time and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused their respective common seals to be hereinto affixed (or have herewith set their respective hands and seals) the day and year first above written.

SIGNED, SEALED AND DELIVERED BY ____________________________ In the capacity of _____ On behalf of M/s. _________

(The Contractor)

In the presence of

Witnesses (Signature, Name & Designation) 1. 2.

______________________________ representing RITES LIMITED In the capacity of Agent / Power of of Attorney Holder For and on behalf of _________

(The Employer) In the presence of Witnesses (Signature, Name & Designation) 1. 2.


41

ANNEXURE VIII

INTEGRITY PACT Between

RITES LTD. acting for and on behalf of and as an Agent / Power of Attorney Holder of ____________hereinafter called the “Employer” AND

____________ hereinafter referred to as "The Bidder/Contractor"

Deleted


42

ANNEX-A

Guidelines on Banning of Business Dealings 1. Introduction 1.1 RITES, being a Public Sector Enterprise and ‘State’, within the meaning of Article

12 of Constitution of India, has to ensure preservation of rights enshrined in Chapter III of the Constitution. RITES has also to safeguard its commercial interests. It is not in the interest of RITES to deal with Agencies who commit deception, fraud or other misconduct in the execution of contracts awarded / orders issued to them. In order to ensure compliance with the constitutional mandate, it is incumbent on RITES to observe principles of natural justice before banning the business dealings with any Agency.

1.2 Since banning of business dealings involves civil consequences for an Agency

concerned, it is incumbent that adequate opportunity of hearing is provided and the explanation, if tendered, is considered before passing any order in this regard keeping in view the facts and circumstances of the case.

2. Scope 2.1 The procedure of (i) Suspension and (ii) Banning of Business Dealing with

Agencies, has been laid down in these guidelines. 2.2 It is clarified that these guidelines do not deal with the decision of the Management

not to entertain any particular Agency due to its poor / inadequate performance or for any other reason.

2.3 The banning shall be with prospective effect, i.e., future business dealings. 3. Definitions

In these Guidelines, unless the context otherwise requires: i) `Bidder / Contractor / Supplier' in the context of these guidelines is indicated

as ‘Agency’.

ii) ‘Competent Authority’ and ‘Appellate Authority’ shall mean the following: a) The Director shall be the ‘Competent Authority’ for the purpose of

these guidelines. MD, RITES shall be the ‘Appellate Authority’ in respect of such cases.

b) MD, RITES shall have overall power to take suo-moto action on any

information available or received by him and pass such order(s) as he may think appropriate, including modifying the order(s) passed by any authority under these guidelines.


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iii) ‘Investigating Department’ shall mean any Department, Division or Unit investigating into the conduct of the Agency and shall include the Vigilance Department, Central Bureau of Investigation, the State Police or any other department set up by the Central or State Government having powers to investigate.

4. Initiation of Banning / Suspension:

Action for banning / suspension business dealings with any Agency should be initiated by the department/ unit having business dealings with them after noticing the irregularities or misconduct on their part.

5. Suspension of Business Dealings

5.1 If the conduct of any Agency dealing with RITES is under investigation by any

department, the Competent Authority may consider whether the allegations under investigation are of a serious nature and whether pending investigation, it would be advisable to continue business dealing with the Agency. If the Competent Authority, after consideration of the matter including the recommendation of the Investigating Department/Unit, if any, decides that it would not be in the interest to continue business dealings pending investigation, it may suspend business dealings with the Agency. The order to this effect may indicate a brief of the charges under investigation. The order of such suspension would operate for a period not more than six months and may be communicated to the Agency as also to the Investigating Department.

The Investigating Department/Unit may ensure that their investigation is completed and whole process of final order is over within such period.

5.2 As far as possible, the existing contract(s) with the Agency may be continued unless

the Competent Authority, having regard to the circumstances of the case, decides otherwise.

5.3 If the Agency concerned asks for detailed reasons of suspension, the Agency may be

informed that its conduct is under investigation. It is not necessary to enter into correspondence or argument with the Agency at this stage.

5.4 It is not necessary to give any show-cause notice or personal hearing to the Agency

before issuing the order of suspension. However, if investigations are not complete in six months time, the Competent Authority may extend the period of suspension by another three months, during which period the investigations must be completed.

6. Grounds on which Banning of Business Dealings can be initiated 6.1 If the security consideration, including questions of loyalty of the Agency to the

State, so warrants; 6.2 If the Director / Owner of the Agency, proprietor or partner of the firm, is convicted

by a Court of Law for offences involving moral turpitude in relation to its business dealings with the Government or any other public sector enterprises or RITES, during the last five years;


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6.3 If there is strong justification for believing that the Directors, Proprietors, Partners,

owner of the Agency have been guilty of malpractices such as bribery, corruption, fraud, substitution of tenders, interpolations, etc;

6.4 If the Agency employs a public servant dismissed / removed or employs a person

convicted for an offence involving corruption or abetment of such offence; 6.5 If business dealings with the Agency have been banned by the Govt. or any other

public sector enterprise; 6.6 If the Agency has resorted to Corrupt, fraudulent practices including

misrepresentation of facts; 6.7 If the Agency uses intimidation / threatening or brings undue outside pressure on

the Company (RITES) or its official in acceptance / performances of the job under the contract;

6.8 If the Agency indulges in repeated and / or deliberate use of delay tactics in

complying with contractual stipulations; 6.9 Based on the findings of the investigation report of CBI / Police against the Agency

for malafide / unlawful acts or improper conduct on his part in matters relating to the Company (RITES) or even otherwise;

6.10 Established litigant nature of the Agency to derive undue benefit; 6.11 Continued poor performance of the Agency in several contracts;

(Note: The examples given above are only illustrative and not exhaustive. The Competent Authority may decide to ban business dealing for any good and sufficient reason).

7. Banning of Business Dealings 7.1 A decision to ban business dealings with any Agency shall apply throughout the

Company. 7.2 If the Competent Authority is prima-facie of view that action for banning business

dealings with the Agency is called for, a show-cause notice may be issued to the Agency as per paragraph 8.1 and an enquiry held accordingly.

8. Show-cause Notice 8.1 In case where the Competent Authority decides that action against an Agency is

called for, a show-cause notice has to be issued to the Agency. Statement containing the imputation of misconduct or mis-behaviour may be appended to the show-cause notice and the Agency should be asked to submit within 30 days a written statement in its defence. If no reply is received, the decision may be taken ex-parte.


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8.2 If the Agency requests for inspection of any relevant document in possession of RITES, necessary facility for inspection of documents may be provided.

8.3 After considering the reply of the Agency and other circumstances and facts of the

case, a final decision for Company-wide banning shall be taken by the Competent Authority. The Competent Authority may consider and pass an appropriate speaking order: a) For exonerating the Agency if the charges are not established; b) For banning the business dealing with the Agency.

8.4 The decision should be communicated to the Agency concerned along with a reasoned

order. If it decided to ban business dealings, the period for which the ban would be operative may be mentioned.

9. Appeal against the Decision of the Competent Authority 9.1 The Agency may file an appeal against the order of the Competent Authority

banning business dealing, etc. The appeal shall lie to Appellate Authority. Such an appeal shall be preferred within one month from the date of receipt of the order banning business dealing, etc.

9.2 Appellate Authority would consider the appeal and pass appropriate order which

shall be communicated to the Agency as well as the Competent Authority. 10. Review of the Decision by the Competent Authority

Any petition / application filed by the Agency concerning the review of the banning order passed originally by Competent Authority under the existing guidelines either before or after filing of appeal before the Appellate Authority or after disposal of appeal by the Appellate Authority, the review petition can be decided by the Competent Authority upon disclosure of new facts /circumstances or subsequent development necessitating such review.

11. Circulation of the names of Agencies with whom Business Dealings have been banned.

11.1 Depending upon the gravity of misconduct established, the Competent Authority of RITES may circulate the names of Agency with whom business dealings have been banned, to the Ministry of Railways and PSUs of Railways, for such action as they deem appropriate.

11.2 If Ministry of Railways or a Public Sector Undertaking of Railways request for more

information about the Agency with whom business dealings have been banned a copy of the report of Inquiring Authority together with a copy of the order of the Competent Authority/ Appellate Authority may be supplied.

12. Restoration 12.1 The validity of the banning order shall be for a specific time & on expiry of the

same, the banning order shall be considered as "withdrawn".


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12.2 In case any agency applies for restoration of business prior to the expiry of the ban

order, depending upon merits of each case, the Competent Authority which had passed the original banning orders may consider revocation of order of suspension of business/lifting the ban on business dealings at an appropriate time. Copies of the restoration orders shall be sent to all those offices where copies of Ban Orders had been sent.


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Annexure – B

Form of Performance Security Bank Guarantee Bond

In consideration of the Employer having agreed under the terms and conditions of agreement No…………………………………… dated ………………. made between ………………………….( the employer ) represented by RITES Ltd for and on behalf of the employer as an agent/Power of Attorney Holder and ……………………………… (hereinafter called “the said Contractor(s)”) ………. for the work ……………………………(herein after called the said agreement”) the Contractor having agreed to production of a irrevocable bank guarantee for Rs. …………………. (Rupees ……………………. Only) as a Security/Guarantee for compliance of his obligations in accordance with the terms and conditions in the said agreement,

1. We …..……………………………………………. (hereinafter referred to as “ the

(indicate the Name of the Bank) Bank”) hereby undertake to pay to the RITES LTD for and on behalf of the employer as an agent/ Power of Attorney Holder an amount not exceeding Rs. ……………………………… (Rupees …………………………………………only) on demand by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder.

2. We …………………….……… do hereby undertake to pay the (indicate the Name of

the Bank) amounts due and payable under this guarantee without any demur, merely on a demand from by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs………….. (Rupees …………………………………… only).

3. We, the said Bank further under take to pay to the employer represented by RITES Ltd.

for and on behalf of the employer as an agent/ Power of Attorney Holder any money so demanded not withstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any court or Tribunal relating there to our liabilities under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and the Contractor(s) shall have no claim against us for making such payment.

4. We …………….……………………….. further agree that the guarantee herein

(indicate the Name of the Bank) contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of the employer represented by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer-in-charge on behalf of the employer represented by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Contractor (s) accordingly discharges this guarantee.


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5 We …………………..……… further agree with the employer (indicate the Name

of the Bank) represented by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder that the employer shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Contractor (s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Employer against the said Contractor (s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor (s) or for any forbearance, act of omission on the part of the Employer or any indulgence by the Employer to the said Contractor (s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the

Bank or the Contractor (s). 7. This guarantee will neither be cancelled nor revoked by the bank without the written

authorization of the beneficiary (RITES Ltd.). For this purpose the beneficiary would inform the Bank of their authorized signatories together with the specimen signatures.

8. This guarantee shall be valid up to ………………………… unless extended on

demand by the employer represented by RITES Ltd for and on behalf of the employer as an agent/ Power of Attorney Holder. Not withstanding anything mentioned above, our liability against this guarantee is restricted to Rs…………………….(Rupees ……………………………………. Only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee, all our liabilities under this guarantee shall stand discharged.

Dated the …………………….. day of ……………………….. for ……………………… (indicate the name of the Bank)”.


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ANNEXURE `C’ PROFORMA FOR BANK GUARANTEE FOR MOBILIZATION ADVANCE

(On Non-Judicial Stamp Paper of Appropriate Value) To, RITES LTD. ________ 1. In consideration of, RITES Ltd. acting for and on behalf of as Agent/ Power of

Attorney Holder of _____ (hereinafter called “the Employer”) (which expression shall unless repugnant to the subject or context include its successors and assigns having agreed under the terms and conditions of the Contract Agreement No. _______ dated ___________ with * ______ in connection with the work of “____________________________” (hereinafter called “the said Contract”) to make at the request of the Contractor a lumpsum advance of Rs.______/- (Rupees ____________ only) for utilizing it for the purpose of the Contract on his furnishing a guarantee acceptable to the Employer, we, ______ Bank incorporated under _________ and having one of our branches at ___________________ (hereinafter referred to as “the said Bank”) do hereby guarantee the due recovery by the Employer of this said advance with interest thereon as provided according to the terms and conditions of the Contract. If the said Contractor fails to utilize the said advance for the purpose of the Contract and / or the said advance together with Interest thereon as aforesaid is not fully recovered by the Employer, we, ___________ Bank hereby unconditionally and irrevocably undertake to pay to RITES Ltd. on demand and without demur to the extent of the said sum of Rs. ________/- (Rupees ____________ only), any claim made by the Employer on us for the loss or damage caused to or suffered by the Employer by reason of the Employer not being able to recover in full the said sum of Rs. _____/- (Rupees ________________ only) with interest as aforesaid.

2. We, ___________ Bank further agree that the Employer shall be the sole judge of

and as to whether the said Contractor has not utilized the said advance or any part thereof for the purpose of the Contract and the extent of loss or damage caused to or suffered by the Employer on account of the said advance together with interest not being recovered in full and the decision of the Employer that the said Contractor has not utilized the said advance or any part thereof for the purpose of the Contract and as to the amount or amounts of loss or damage caused to or suffered by the Employer shall be final and binding on us.

3. We, the said Bank, further agree that the Guarantee herein contained shall remain in

force and effect during the period that would be taken for the performance of the said Contract and till the said advance with interest has been fully recovered and its claims satisfied or discharged and till the Employer certifies that the said advance with interest has been fully recovered from the said Contractor, and accordingly shall have no claim under this Guarantee after 30 (thirty) days from the date of satisfactory completion of the said Contract (as per the mutually agreed Work Schedule) i.e. upto and inclusive of _______ (date) unless a notice of the claim under this Guarantee has been served on the Bank before the expiry of the said period i.e. _______ (date) in which case the same shall be enforceable against the Bank notwithstanding the fact, that the same is enforced after the expiry of the said period.


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4. The Employer shall have the fullest liberty without affecting in any way the liability of the Bank under this Guarantee or Indemnity, from time to time, to vary any of the terms and conditions of the said Contract or the advance or to extend time of performance by the said Contractor or to postpone for any time and from time to time any of the powers exercisable by it against the said Contractor and either to enforce or forbear from enforcing any of the terms and conditions governing the said Contract or the advance available to the Employer and the said Bank shall not be released from its liability under these presents by any exercise by the Employer of the liberty with reference to the matters aforesaid or by reasons of time being given to the said Contractor or any other forbearance, act or omission on the part of the Employer or any indulgence by the Employer to the said Contractor on any other matter or thing whatsoever which under the law relating to sureties would, but for this provision, have the effect of so releasing the Bank from its such liability.

5. It shall not be necessary for the Employer to proceed against the Contractor before

proceeding against the Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any security, which the Employer may have obtained or obtain from the Contractor shall at the time when proceedings are taken against the Bank hereunder, be outstanding or unrealized.

6. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency

except with the previous consent of the Employer in writing and agree that any change in the Constitution of the said Contractor or the said Bank shall not discharge our liability hereunder.

If any further extension of this Guarantee is required the same shall be extended to such required periods on receiving instructions from M/s.________________ on whose behalf this Guarantee is issued.

Notwithstanding anything contained herein before our liability under this Guarantee is restricted to Rs._____ (Rupees ___________ only) together with interest ____. Our undertaking shall commence from the date of execution and shall remain in force upto ______ Dated this __________ day of _________ In presence of For and on behalf of (the Bank) WITNESS Signature ____________________________ 1.______________________ Name________________________________ 2.______________________ Designation ___________________________ Authorization No._______________________ Seal of the Bank ________________________ The above guarantee is accepted by the Employer

For RITES Ltd.________________ For and on behalf of ______________ (the Employer)

---NOTES *For Proprietary Concerns Shri _____________ son of ______________ resident of _____________________ _________________________ carrying on business under the name and style of


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_________ at _____________ (hereinafter called ”the said Contractor” which expression shall unless the context requires otherwise include his heirs, executors, administrators and legal representatives). For Partnership Concerns *M/s. ________________ a partnership firm with its office __________ (hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include their heirs, executors, administrators and legal representatives); the names of their partners being i) Shri ______________________ S/o__________________________ ii) Shri ______________________ S/o _________________________ etc. For Companies * M/s. ______________ a company under the Companies Act, 1956 and having its registered office at ____ in the State of _______ (hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include its administrators, successors and assigns).


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PART I

TECHNICAL BID Section - 2

TENDER & CONTRACT FORM


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SECTION 2

TENDER AND CONTRACT FOR WORKS To The Accepting Authority.

TENDER 1. I/We have read and examined the Notice Inviting Tender and Instructions to

Tenderers, Conditions of Contract, Clauses of Contract (read with Correction Slip No. 1), Special Conditions/Specifications, Schedule of Rates, Schedules, Specifications applicable, Drawings and Designs, Schedule of Quantities, other documents and rules referred to in the Conditions of Contract and all other contents contained in the Tender Document for the work.

2. I/We hereby tender for the execution and completion of the work and remedy any

defects therein, specified in the Schedule of Quantities within the time specified in, and in accordance in all respects with the specifications, designs, drawings and instructions in writing referred to in Notice Inviting Tender and Instructions to Tenderers and in Clause 11 of the Clauses of Contract and with such materials as are provided for, by, and in respects in accordance with, such conditions so far as applicable.

3. We agree that our tender shall remain valid for a period of 180 days from the due

date of submission thereof and not to make any modifications in its terms and conditions.

4. A sum of Rs. __________ is hereby forwarded in the form of Banker’s

cheque/Demand Draft drawn on any Schedule Bank issued in favour of RITES Ltd.,payable at Kolkata as the Earnest Money.

5. If I/We withdraw my/our tender during the period of tender validity or before issue

of Letter of Acceptance which ever is earlier or make modifications in the Terms and Conditions of the Tender which are not acceptable to the Employer, then the Employer shall, without prejudice to any other right or remedy, be at liberty to forfeit entire Earnest Money absolutely.

6. If I/We fail to furnish the prescribed Performance Guarantee within prescribed

period, I/We agree that the said Employer shall, without prejudice to any other right or remedy, be at liberty to forfeit the said Earnest Money absolutely.

7. If, I/We fail to commence the work within the specified period, I/We agree that the

Employer shall, without prejudice to any other right or remedy available in law, be at liberty to forfeit the Earnest Money and Performance Guarantee absolutely.

8. Further, I/We hereby agree that in case of forfeiture of Earnest Money or both

Earnest Money & Performance Guarantee as aforesaid in Paras 5 to 7, I/We shall be debarred for participation in re-tendering process of the work.

9. On issue of Letter of Acceptance by the Employer, I/We agree that the said Earnest Money shall be retained by the Employer towards Security Deposit, to execute all the works referred to in the Tender document upon the Terms and Conditions


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contained or referred to therein and to carry out such deviations as may be ordered, upto maximum of the percentage mentioned in Schedule F, and those in excess of that limit at the rates to be determined in accordance with the provisions contained in Clause 12.2 and 12.3 of the tender form.

10. I/We hereby agree that I/ We shall sign the Formal Agreement with the Employer

within 28 days from the date of issue of Letter of Acceptance. In case of any delay, I/We agree that we shall not submit any Bill for Payment till the Contract Agreement is signed.

11. I/We hereby declare that I/We shall treat the tender documents, drawings and other

records connected with the work as secret/confidential documents and shall not communicate information derived there from to any person other than a person to whom I/We am/are authorized to communicate the same or use the information in any manner prejudicial to the safety of the Employer/State.

12. I/We hereby declare that I/We have not laid down any condition/deviation to any

content of Technical Bid and/or Financial Bid. I/We agree that in case any condition is found to be quoted by us in the Technical and/or Financial Bid, my/our Tender may be rejected.

13. I/We understand that the Employer is not bound to accept the lowest or any tender

he may receive. I/We also understand that the Employer reserves the right to accept the whole or any part of the tender and I/We shall be bound to perform the same at the rates quoted.

14. Until a formal agreement is prepared and executed, this bid together with our written

acceptance thereof shall constitute a binding contract between us and RITES. 15. I am/We are signing this Tender offer in my / our capacity as one/those authorized to

sign on behalf of my/our company/as one holding the Power of Attorney issued in my favour as Lead Member by the Members of the Joint Venture.

Signature of Authorized Person/s Date Name/s & Title of Signatory Name of Tenderer Postal Address Seal Witness Signature Name Postal Address Occupation


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PART I

TECHNICAL BID

Section - 3

SPECIAL CONDITIONS OF CONTRACT


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Section - 3 1. SPECIAL CONDITIONS OF CONTRACT

FOR

Renovation Works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR Track for NTPC Farakka Super Thermal Power Project Dist. Murshidabad, West Bengal (Km. 53.050 to Km. 84.500 of MGR Track).

1 DESCRIPTION OF SITE.

NTPC Limited has set up a super thermal power station at Farakka in the Murshidabad district of West Bengal. The present installed capacity of the power plant is 1600 MW. NTPC are contemplating adding another 500MW thermal power capacity at this thermal power station.

The Renovation work of existing Railway infrastructure are to be carried out in accordance with the provision of the specifications and agreement along with the schedules attached. The relevant Codes, Manuals and Specifications applicable for such works.

2 SCOPE OF WORK.

a) Replacement of existing CST-9/wooden sleepers by concrete sleepers of the track including bridges, level crossings, point & crossings and conversion of rail section from 52/60 Kg. to 60 Kg. at level crossings and point & crossings (a) Inside Plant and Outside Plant from Km. 0/00 to Km. 5.400 (T.P. 5/6) of MGR track of NTPC Farakka (W.B.).

b) Renewal rail at Level Crossings and by one rail length at approaches of point & crossings, repair of cess, shallow screening of track and renewal of wheel burnt 52/60 Kg rails by good rails of 52/60 Kg. section on selected patches as per direction of Engineer-In-Charge.

c) Transportation and safe custody of rails, sleepers and fittings required for the work issued from nearest stock places to the work site.

d) Safe custody and Transportation of released materials from the work site to

inside plant store of RITES/ NTPC, Farakka.

2.1 As per the provisions of the bidding documents, Contractor will be responsible for the entire scope of work for renovation of existing railway infrastructure for Renovation Works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR Track for NTPC Farakka Super Thermal Power Project Dist. Murshidabad, West Bengal in complete.

2.2 The contractor in accordance with the design, technical specifications and drawings

prepared by the consultant BARSYL shall execute all the above works.

2.3 The detailed scope of work covered under this package has been specified in relevant clauses of Technical Specification.


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2.4 Contractor shall obtain license for storage of blasting material and conducting controlled blasting through an authorized expert.- Not Applicable

2.5 The contractor shall provide a site office for RITES Personal with a size of minimum 21 sqm. including Office Furniture, Toilet and Internal electrical fittings. - Not Applicable

2.6 In case of any conflict between General Conditions of Contract and Special Conditions of Contract, provisions of Special Conditions of Contract shall prevail.

3 GENERAL INSTRUCTIONS

3.1 Contractor is advised to visit the site to familiarize him with the site conditions before quoting the rates.

3.2 Before starting the work contractor/s has to prepare an execution chart (BAR CHART) and PERT CHART and get it approved from the competent authority and the same shall be displayed in office. This chart shall be reviewed after every 15 days.

3.3 The contractor/s will remove dismantled materials/bushes, trees, branches and leaves of trees etc. immediately from the site of work to avoid hindrance or inconvenience to the agencies working in adjoining site/road vehicles/traveling public as per instructions of the Engineer and useful materials released will be the property of the NTPC. Contractor will lead and hand over the same at NTPC’s store godown at Farakka. The dismantled materials which are classified by Engineer as not useful will be disposed off by The Contractor irrespective of any lead as per instructions of the Engineer-in-charge. Nothing extra on account of leading, loading, unloading etc. of such materials will be paid. This aspect while quoting rates may be kept in view by the contractor/s.

3.4 Dismantled track structure (P. Way materials) shall be kept in safe custody of the Contractor. Any shortages/losses will have to be made up by the contractor at his own cost. The dismantled material shall be lead and handed over to NTPC store godown at Farakka by the contractor at own cost or as per the bill of quantity as per contract provision.

3.5 In case any material is rejected at site due to its not conforming to the Specification, the contractor shall arrange to remove all such material from site of work at his own cost within 7 days of the receipt of the notice. Safe custody of the materials at site is the responsibility for the contractor.

3.6 The work will be carried out in some cases under traffic conditions; therefore contractor is required to follow the road/railways traffic rules. He is advised that this aspect may be kept in view by the contractor/s while quoting rates.

3.7 The materials to be supplied by the contractor shall comply with relevant IS/IRS Specifications.

3.8 Samples of the materials, which the contractor would be intending to supply/shall, are not approved in advance from the Engineer before commencing the supply of the same. VOID.

3.9 The land and place where materials are to be stacked shall be made fit for stacking of materials by the contractor at own cost; nothing extra will be paid for this purpose.


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3.10 The contractor will also himself/themselves arrange and pay for the cost of land use for such working facilities as he/they need (i.e. land for labour camps, contractor’s office, approach road to site(s) of work etc.) the contractor will be deemed to have included this element of compensation in their through tendered rates and will not be entitled to any extra payment. They are advised to see the site of work before tendering.

3.11 The rate quoted by contractor/s shall be inclusive through rate. No leads, lifts, loading, unloading, handling, re-handling, stacking at site, toll lax, octroi, sale tax and royalty or any other charges levied or leviable by the State Government or by Local bodies will be paid by the NTPC.

3.12 The contractor will be responsible for the security of the staff and the labour deployed by him.

4 SETTING UP OF FIELD LABORATORY- NOT APPLICABLE

4.1 The contractor shall set up field laboratory at his own cost at work site which should be open for use and inspection by the NTPC Engineer at any time, the laboratory shall be equipped with necessary equipments to carry out the various tests for classification of soils and compaction, sieve analysis, compression tests on cubes, slump test, workability test etc. on aggregates, cement, water and concrete required for ensuring the required quality and standard conforming to codal provision and special specifications. The tenederer shall render all reasonable assistance and help in making the check and test.

4.2 All the equipments, machineries etc. shall be kept in good working condition. The cost of setting up the laboratory, equipping and maintaining the same, conducting all tests on materials and cubes etc. shall be borne by the contractor.

4.3 As part of the Contract the contractor shall provide and maintain a site laboratory for the testing of construction materials under the direction and general supervision of the Engineer-in-charge.

4.4 The laboratory building shall be constructed and installed with the appropriate facilities. Temperature and humidity controls shall be available wherever necessary during testing of samples.

4.5 All equipments shall be provided by the Contractor so as to be compatible with the testing requirements specified. The Contractor shall maintain the equipment in good working condition for the duration of the Contract.

4.6 The Contractor shall provide approved qualified personnel to run the laboratory for the duration of the Contract. The number of staff and equipment available must at all times be sufficient to keep pace with the sampling and testing programme as required by the Engineer-in-Charge.

4.7 The Contractor shall fully service the site laboratory and shall supply everything necessary for its proper functioning, including all transport needed to move equipment and samples to and from sampling points on the site, etc.

4.8 The Contractor shall re-calibrate all measuring devices whenever so required by the Engineer-in-Charge and shall submit the results of such measurements without delay.


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5 MACHINERY AND PLANT

5.1 The contractor will be entirely responsible to arrange all necessary machinery including inches, gauges, dredgers, derricks, cranes, staging materials, vehicles, trailers, tools and plant and their spare parts required for efficient and methodical execution of the work and transport them to the site of work. Delay in procurement of such items due to their non-availability as excuse for import difficulties or any other cause whatsoever will not be taken as excuse for slow or non-performance of the work. Safety of plants and machinery will be the responsibilities of the contractor and for any loss in cases of wash way any type of contractor’s materials, tools & plants in floods, or otherwise no claim will be entertained on this account, whatsoever.

5.2 The minimum equipment and machinery to be deployed by the Contractor for the execution of work shall be as given in Part-C of Technical Specification.

6 AS BUILT DRAWING – NOT APPLICABLE

6.1 After completion of the works contractor should submit dimensional completion / as built drawings – 3sets and soft copy (CD).

7 SECURITY DEPOSIT

7.1 The existing condition 9 of General conditions of contract shall be treated as deleted and substituted with the following sub clauses of Special Conditions of Contract.

7.2 The total security deposit to be furnished by the Contractor whose tender(s) may be accepted (hereinafter called the contractor) including the amount of Earnest money deposited with the tender shall be 5% (Five Percent) of the contract value.

7.3 Recovery of Security Deposit The person/persons whose tender(s) may be accepted (hereinafter called the Contractor) shall permit the Employer at the time of making any payment to him for work done under the Contract to deduct a sum at the rate of 5% of the gross amount of each running bill till the sum along with the sum already deposited as earnest money will amount to Security Deposit of 5% of the tendered value of the work. Earnest money shall be adjusted first in the Security Deposit and further recovery of Security Deposit shall commence only when the up-to-date amount of Security Deposit starts exceeding the Earnest Money. Such deductions will be made and held by the RITES for & on behalf of Employer by way of Security Deposit unless he/ they has/ have deposited the amount of Security at the rate mentioned above in cash or fixed deposit receipts. In case a fixed deposit receipt of any Bank is furnished by the Contractor to the RITES as part of the security deposit and the Bank is unable to make payment against the said fixed deposit receipt, the loss caused thereby shall fall on the Contractor and the Contractor shall forthwith on demand furnish additional security to the Employer to make good the deficit.

All compensations or the other sums of money payable by the Contractor under the terms of this Contract may be deducted from, or paid by the sale of a sufficient part of his security deposit or from the interest arising there from, or from any sums which may be due to or may become due to the Contractor by the RITES for & on behalf of Employer on any account whatsoever and in the event of his Security Deposit being reduced by reason of any such deductions or sale as aforesaid, the Contractor shall within 10 days make good in cash or fixed deposit receipt tendered


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by the State Bank of India or by Scheduled banks endorsed in favour of the Engineer-in-Charge, any sum or sums which may have been deducted from, or raised by sale of his security deposit or any part thereof. The security deposit shall be collected from the running bills of the Contractor at the rates mentioned above and the Earnest Money deposited at the time of tenders will be treated as part of the Security Deposit.

7.4 Security Deposit shall be released to the contractor as per scheduled given below:

1 50% (fifty percent) of total security deposit

After satisfactory completion of the work as certified by the Engineer-in-charge.

2. Balance 50% (fifty percent) of total security deposit

After successful completion of defect liability/maintenance period.

7.5 No interest will be payable on the Earnest Money or the Security Deposit or the amount payable to the contractor under the contract.

7.6 Security Deposit shall not be released/refunded to the contractor till the contractor obtains clearance certificate from the Labour office.

8 PERFORMANCE GUARANTEE

8.1 The contractor shall provide RITES with a financial guarantee for the due and faithful performance of the contract for a sum equal to 05% (five per cent) of the Tendered Value. Such guarantee shall be in the form of a bank guarantee from an Schedule Bank or the State Bank of India located in India, on the format already agreed upon. The Bank guarantee shall be furnished within 21 days from the date of issue of Letter of Acceptance. This period can be further extended by the Engineer-in-Charge up to a maximum period 10 day on written request of the Contractor stating the reason for delays in procuring the Bank Guarantee, to the satisfaction of the Engineer-in-Charge.

8.2 In case the performance of the contractor is not found satisfactory at any stage in the opinion of Engineer-in-charge, the performance guarantee of the contractor shall be forfeited after giving due notice to the contractor. The decision of the Engineer-in-chare shall be final and binding on the contractor in this regard.

8.3 The Performance Guarantee shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case the time for completion of work gets enlarged, the Contractor shall get the validity of Performance Guarantee extended to cover such enlarged time for completion of work. After recording of the completion certificate for the work by the Competent Authority, the performance guarantee shall be returned to the Contractor, without any interest.

(i) The Engineer-in-charge shall not make a claim under the Performance Guarantee except for amounts to which the Employer is entitled under the Contract (notwithstanding and/or without prejudice to any other provisions in the Contract agreement) in the event of :


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a) Failure by the Contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer-in-charge may claim the full amount of the Performance Guarantee.

b) Failure by the Contractor to pay the Employer any amount due, either as agreed by the Contractor or determined under any of the Clauses/ Conditions of the agreement, within 30 days of the service of notice to this effect by Engineer-in-charge.

ii) In the event of the Contract being determined or rescinded under provisions of any of the clause/condition of the agreement, the performance guarantee shall stand forfeited in full and shall be absolutely at the disposal of the Employer.

8.4 The Contractor’s All Risk Policy (C.A.R) shall be incorporated by the Contractor up

to completion of the work.

9 SALES TAX ON WORKS CONTRACT, SERVICE TAX, OTHER TAXES, DUTIES, & LEVIES ETC.

9.1 The award of work under this Contract shall be on “Works Contract Basis”. The Contractor shall be responsible for payment of any tax levied on the transfer of property or goods involved in the “Works Contract” under West Bengal State Government Sales Tax Act and the rules made hereunder including amendments if any. This liability shall be to the Contractor’s account and it shall not be reimbursed by RITES Ltd., Tax deductions at source shall be made as per laws prevalent in the country.

It will be incumbent upon the Contractor to obtain a registration certificate as a dealer under the Local Sales Tax Act and the Central Sales Tax Act and necessary evidence to this effect shall be furnished by the Contractor to RITES Ltd., Sales Tax on the transactions between the Contractor and his Sub contractors/Vendors etc shall not be reimbursed by RITES Ltd.

9.2 The Contractor shall be responsible for any taxes that may be levied hereinafter on the transaction between Contractor and RITES Ltd.,

9.3 The Contractor, shall be liable and responsible for the payment wherever payable, of the taxes, import duties, tolls, octroi duties, excise duty, levies, entry tax, service tax, Cess, Royalty, Seinorage charges etc. on all services, material and articles’ that he may use for this work. Any increase in the aforesaid taxes, import duties, tolls, octroi duties, excise duty, levies, entry tax, service tax, Cess, Royalty, Seinorage charges etc that may arise during the currency of the contract shall be entirely on the Contractor’s accounts.

9.4 NTPC will provide form C and way bill to the contractor for availing of Sales Tax rebate wherever applicable. In case RITES/NTPC fails to provide form ‘C’ and way bill additional sales tax as paid by the contractor on account of non issue of Form ‘C’, will be reimbursed to the contractor on production of proof of payment of Sales Tax by the Contractor.- NOT APPLICABLE

9.5 The item rates quoted shall be inclusive of all taxes such as Sales Tax (against issue of Form ‘C’) Excise Duty, Entry Tax, Toll Tax, Turnover Tax on works contract, Octroi, Royalty and any other tax of levy etc. as applicable. However sales tax on work contract, if paid by RITES/NTPC directly, the same amount shall be recovered


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from the contractor’s on account bills and no exemption claims on this account shall be entertained by RITES Ltd.

10 CONTRACT PRICE ADJUSTMENT. (REFER CLAUSE 53 OF GCC)- DELETED

10.1 Price adjustment against this contract shall be available to the contractor only on “Fuel component of the work elements, this Price adjustment shall not be available to the contractor on any other components as defined in clause 10.3”

10.2 The Contractor shall be required to produce necessary "Price List" for H.S. Diesel Oil and "Monthly Bulletins" issued by office of Economic Adviser/labour Bureau, Simla for receiving payments from, RITES/Refund to be made to RITES as required in the Price Adjustment formula mentioned above.

10.3 The percentage of various components in contract price on which variation in prices shall be admissible are indicated below. However, for the contract price adjustment shall be available only on Fuel Component.

a. Labour Component - 30 %

b. Fuel Component - 15 %

c. Materials Component - 40 %

d. Fixed Component - 15% (will not be considered for any price variation)

11 PAYMENT ON ACCOUNT - DELETED

11.1 Add the following in clause 51.1 (b) of GCC.

11.2 For the purpose of this clause, the material component is defined as follows:

"The sum of all the percentages for various factors, stipulated in price adjustment Clause except the percentage stipulated for the labour component and fixed component".

12 TIME SCHEDULE

12.1 The condition no. 13 under Schedule-A (i.e. Reference to General Conditions of Contract) “The time allowed for execution of work or time schedule” may be read as deleted and modified as under.

The entire scope of work covered under this contract shall be The time allowed for completion of the work will be 12 (Twelve) months from the 15th day after the date of issue of Letter of Acceptance or from the first day of handing over of the site, whichever is later, in accordance with the phasing, if any, indicated in the Tender Documents The work shall be performed in time and to achieve the targets, the Contractor shall have to plan adequate mobilization of all resources. List of equipment, construction methodology, Site Organization Set-up and a detailed Work Schedule shall be discussed with the successful tenderer before award of the Contract and agreed to and such agreed Work Schedule shall form a part of the Letter of Award. All the Contractor's activities shall be performed and completed strictly in accordance with agreed Work Schedule. The Engineer-in-charge, shall however, have the right to review the progress and modify the Work Schedule suiting the site conditions and the Contractor shall be required to complete his activities in accordance thereof without any extra cost to the Owner.


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13 WATER & POWER SUPPLY

13.1 Clause No. 46 and 48 of Section-III of General Conditions of Contracts (GCC):

13.2 Water Supply

13.2.1 Replace the existing clause 46 (a), (b), (c) of Section-III of GCC by the following:

13.2.2 No water will be supplied by RITES/NTPC for any purpose. The Contractor shall make his own arrangement at his own cost. No claim will be entertained on this account.

13.3 Power Supply

13.3.1 Delete the GCC clause: 48.

13.3.1.1No power will be supplied by RITES/NTPC for any purpose. The Contractor shall make his own arrangement at his own cost. No claim will be entertained on this account.

14 QUALITY ASSURANCE PROGRAMME – Followed by RITES Specifications for Railway Track and Bridge Works September-2010

14.1 All costs associated with testing of materials required as per technical specifications shall be borne by Contractor.

15 TEMPORARY & ENABLING WORKS AND DELAYING WORKS

15.1 The sitting and nature of all offices, huts, access road to the work - areas, access tracks to work areas, bunds, sumps, channels and all other temporary works as may be required for the proper execution of the works shall be subject to the' approval of the Engineer-in-Charge. These works shall be executed by the Contractor at his own cost. Hard crusting for pre-assembly/fabrication yard shall be in line with Part-A of Technical Specification.

15.2 All the equipments, labour, materials required for the enabling works associated with the entire Contract-shall have to be arranged by the Contractor only. Nothing extra shall be paid to the Contractor on this account and the unit rates quoted by the Contractor for various items in the Schedule of Items shall be deemed to include the cost of enabling works. However only hard crusting for pre-assembly fabrication yard shall be measured and paid under item of filling as specified in Part-A of Technical Specification.

15.3 The Contractor shall make his own arrangement at his own cost for approach to the work site including borrow I disposal area and for movement of men, machinery, other requirement etc. required for carrying out the work included under this Contract.

16 SHIFT WORK

16.1 To achieve the required progress, two or more shifts a day may be necessary for executing the work. The period of completion and number of working days shall not be affected by the number of shifts each day. No extra amount on account of any shift work is payable to the Contractor.

16.2 Wherever, the work is carried out at night, adequate lighting of working areas and access paths should be provided by the Contractor at his own cost. Sufficient notice should be given by the Contractor to the Engineer-in-Charge regarding the details of works in shifts so that necessary supervision could be provided.


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17 OBSERVANCE OF LABOUR LAWS

17.1 In addition to the observance of provision in clauses 16.0 and 34-A, of Section III of General Conditions of Contract, the following provisions will also hold good:

17.2 The Contractor shall be liable to make payment to all the employees and make compliance with labour laws. If the OWNER, is held liable as 'PRINCIPAL EMPLOYER' to pay contribution etc- under ESI Act or any other legislation of Government or Court decision, in respect of the employees of the Contractor, then the-latter would reimburse, the amount of such contributions so paid by RITES/NTPC.

18 COOPERATION WITH OTHER AGENCIES

18.1 The Contractor shall attend at his cost, all the meetings with the Engineer-in Charge, other Contractors and the Consultants of the Owner for the Contract. The Contractor shall attend such meetings as and when required and fully cooperate with such persons and agencies involved.

19 DEFECT LIABILITY /MAINTENANCE PERIOD

19.1 The Defect Liability/Maintenance period shall be 12 months reckoned from the date of issue of handing over of works to RITES/NTPC on completion. Also through out the defect liability period of 12 months sufficient staff and materials/equipments etc. will be arranged by the contractor to enable to carry out the repairs/rectification immediately whenever pointed out by RITES/NTPC.

19.2 In case the defect liability are such that can not be rectified or the contractor fails to rectify completely to the satisfaction of Engineer-in-charge, then RITES/NTPC reserves the right to accept the work at reduced rates or to get the rectification work done at the risk and cost of the contractor. The decision of RITES/NTPC in this regard shall be final and binding on the contractor and shall be beyond purview of the “Settlement of disputes and Arbitration” clause of General Conditions of Contract.

19.3 The contractor shall be responsible for rectification of defects arising out of defective workmanship / defective materials for this period of twelve months and shall be responsible for replacement of all defective materials and for rectification of all defects at his own cost. The assets shall be handed over to Engineer-in-Charge / NTPC at the end of the maintenance period as per stipulations given in Technical Specifications.

20 CONTRACT COORDINATION PROCEDURES, MEETINGS & PROGRESS REPORTING COORDINATION

20.1 The Contractor shall prepare and finalise in consultation with RITES Ltd /NTPC, a detailed Contract coordination procedure within 21 days from the date of issue of Letter of Award for the purpose of execution of the Contract.

20.2 During the execution of the work, Contractor shall submit at his own cost a detailed monthly progress report to the Engineer-in-Charge in three copies by 7th of every month.


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21 QUANTITY VARIATION LIMIT 21.1 The quantity variation shall be as per Clause 10 (iv) of Schedule-A enclosed with the

GCC.

22 HANDING OVER OF SITE

22.1 Efforts will be made by the Owner to hand over the site to the Contractor free of encumbrance. However, in case of any delay in handing over of the site to the Contractor, the Owner shall only consider suitable extension of time for the execution of the work. It should be clearly understood that the Owner shall not consider any other compensation whatsoever viz. towards idleness of contractor’s labour, equipment etc.

22.2 The Contractor shall make his own arrangement at his own cost for approach to the work site including borrow / disposal area and for movement of men, machinery, other equipment etc. required for carrying out the work included under this Contract.

22.3 The Owner reserves the right to hand over the site in parts progressively to the Contractor. The Contractor will be required to do the work on such released-fronts in parts without -any reservation whatsoever.

22.4 The access roads near to the work site may not be available at the time of Mobilisation of the Contractor. The Contractor shall plan his work within the plant area as per available roads at site. All drainage of works area and all other weather truckable/haulage roads as required by the Contractor shall be constructed and maintained during the construction period by the Contractor at his own cost.

23 STAFF QUARTER

23.1 Staff quarters & labour hutment at Farakka STPP, RITES/NTPC, if available, may be provided to the contractor on chargeable basis at the discretion of the Engineer-in-Charge on mutually agreed terms & conditions.

24 SITE ORGANISATION

24.1 The contractor shall depute well qualified and experienced personnel for administration and execution of the Contract at site in the area of planning, procurement & contracts/construction, electrical, mechanical, quality assurance, personnel, finance, safety etc.

25 PREVENTION OF POLLUTION.

25.1 Contractor shall make necessary arrangement to prevent pollution of the water in any stream, springs, nallah, river and lakes.' The Contractor shall be solely responsible and liable for all damage caused by any pollution that may take place during the execution of the work.

26 EXPLOSIVES

26.1 Permission for the use of explosives shall be obtained from the Engineer-in-Charge and shall be used only under close supervision.

26.2 It shall be responsibility of the Contractor to seek and obtain any necessary permits and to ensure that the requirements of the authorities are complied with in all respects. Failure to do so may result in the Engineer-in-Charge withdrawing permission to use explosives.


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26.3 Under no circumstances shall blasting be permitted at night. The indemnification provided for under the General Condition of Contract shall include indemnification against all claims in respect of any incident arising from the use of explosives.

26.4 The Owner reserves the right to award the work to a single Party or to Split the work amongst two or more parties as deemed necessary without assigning any reason.

27 PROCUREMENT OF P.WAY MATERIALS AND INSPECTION- NOT

APPLICABLE

27.1 All the materials and equipments received for track construction shall be procured from the suppliers/manufacturers approved by RDSO/Railway/RITES.

27.2 Any materials for which approved manufacturers or suppliers are not available shall be procured from sources after getting approved from RITES prior to procurement.

27.3 All the materials shall be got inspected and passed from Railway authorized inspecting agencies such as RDSO/Railway/RITES/DGS&D and certificates obtained to this effect shall be submitted to RITES before acceptance of that material.

28. No payment will be made unless current and valid STCC (wherever applicable) is

submitted prior or along with the bills and also without obtaining insurance policies for the work such as CAR policy, Workmen compensation policy, Plant & Equipment policy etc.

29 RETURN OF UN-USED SURPLUS MATERIALS 29.1 In case the materials issued by RITES/NTPC are left surplus then the surplus material

should be returned by the contractor in good condition to the representative of RITES/NTPC at specified depot at the time of completion of determination of contract.

29.2 In case the contractor fails to return the un-used excess materials (over the actual requirement plus 3% for wastage of consumed quantity) as indicated above, the cost of surplus materials will be recovered from the contractor at the rate to be arrived at as per relevant para below.

29.3 The rate at which the material is procured by RITES/NTPC through supplier/contractor plus 25% overhead charges approximately.

29.4 The contractor shall not be entitled for any cartage and incidental charges for returning the surplus materials to the specified stores.

30 Following Specifications, Drawings and Codes with latest corrections/revisions

are required to be followed:

(i) Authorized drawings and plans if issued for this work from time to time by RITES.


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(ii) Other standard RDSO drawings and specifications for item as quoted in schedule of Rates or otherwise applicable.

(iii) IS Codes and Specifications as applicable.

(iv) IRS Codes and Specifications as applicable.

(v) IRC Codes and Specifications as applicable.

(vi) RDSO Guidelines for Earthwork in Embankment, GE: GE-1.

(vii) Indian Railway Manuals including Permanent Way Manual, Bridge Manual,

Works Manual etc.

(viii) Eastern Railway Specifications as applicable.

(ix) Rites reserve the right to issue any drawing/instructions progressively.

(x) RITES Specifications for Railway Track & Bridge Works, September-2010

31 COMPLETION CERTIFICATE

31.1 The Contractor shall maintain a logbook at site incorporating therein the progress of work during the execution of contract. During execution of the work, Contractor shall submit monthly progress reports and on completion shall intimate the Engineer-in-charge in writing. Within 21 days of receipt of such information the Engineer-in-charge shall physically inspect the works and logbook and shall furnish Contractor with a certificate of completion indicating

31.1.i Date of completion.

31.1.ii Defects to be rectified by Contractor. The Contractor shall remain liable for rectifying defects etc. in the work executed by him and his sub-contractor upto 12 months after issue of completion certificates.

31.1.iii Part of work completed for which payment may be authorized towards the charges claimed by them.

31.2 For the purpose of this clause the work shall be considered completed in full on the day when the contractor has completely removed from the premises, all sheds surplus material, rubbish etc.

32 TERMINATION

32.1 TERMINATION FOR DEFAULT

32.1.i The owner may without prejudice to any other remedy for breach of Contracts, by written notice of default sent to the contractor, terminate the contract in whole or in part.

32.1.ia If the Contractor fails to deliver any or all of the services within the time period(s) specified in the contract or any extension thereof granted by the owner in writing.

32.1.ib If the Contractor fails to perform any other obligation(s) under the contract or.

32.1.ic If the contractor, in either of the above circumstances, does not cure its failure within a period of twenty one (21) days after receipt of the default notice from the owner.

32.1.id In the event the Owner terminates the Contract in whole or in part, pursuant to para 32.1.i, the owner may get the works done, upon such terms and in such manners as it deems appropriate, similar to those not carried out by the Contractor, and the


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Contractor shall be liable to the Owner for any excess costs for such similar works. However, the Contractor shall continue performance of the Contractor to the extent not terminated.

32.2 TERMINATION FOR CONVENIENCE

32.2.i The owner may be written notice sent to the Contractor terminate the contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for owner’s convenience, the extent to which performance of work under the contract is terminated and the date upon which such termination becomes effective.

32.2.ii The items of work those are completed and ready for final inspection within twenty one (21) days after the contractor’s receipt of notice of termination shall be accepted by the Owner at the Contract terms and price. For the remaining items of works the Owner may elect.

32.2.iia To have any portion completed and delivered at the contract terms and prices and/or.

32.2.iib To cancel the reminder and pay to the Contractor an agreed amount for partially completed works.

32.3 TERMINATION FOR INSOLVENCY

32.3.i The owner may any time terminated the Contract by giving written notice to the Contractor, without compensation to the Contractor, if the Contractor becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right action or remedy which has occurred or will accrue thereafter to the Owner.

32.4 Upon termination of the contract at any time for whatever reason by RITES/NTPC compensation shall be payable to the Contractor for all items of works performed satisfactorily until the date of termination. In addition the Contractor will be paid for such of those items of work, which have been partially completed as conditions stipulated under clause 30.2.ii. The contractor shall provide available documentary evidence to this effect, acceptance to RITES/NTPC.

32.5 Following issuance by RITES/NTPC of a notice of termination and prior to the effective date of such termination, the Contract shall:

32.5.i Terminate performance of work in progress under the contract on the date and to the extent specified in the notice of termination.

32.5.ii Incur no further costs for services except as necessary to complete performance of any portion of the work under the contract not terminated by the said notice.

32.5.iii Terminate all outstanding order, service contracts and sub-contracts to the extent that they relate to the performance of work terminated by the notice.

32.5.iv Transfer title and deliver to RITES/NTPC in the manner, at the times and to the extent, if any, as directed, by RITES/NTPC in the completed or partially completed items of work which, if the contract has been continued, would have been required to be furnished to RITES/NTPC.

32.6 The termination of the contract shall not relieve the contractor of its responsibilities and liabilities as per the contract for the portion of the work performed prior to the effective date of termination.


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33 ARBITRATION

33.1 Except where otherwise provided for in the contract all questions and disputes relating to the meaning of the specifications, designs, drawings and instructions herein before mentioned and as to the quality of workmanship or material used on the works or as to any other question, claim, right matter or thing whatsoever in any way arising out of or relating to the contract, designs drawings, specifications, estimates, instructions orders or these conditions or otherwise concerning the works, or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment thereof shall be referred to the sole arbitration of the General Manager of NTPC (Farakka, STPP) and if General Manager/NTPC (Farakka, STPP) is unable or unwilling to act, some other person appointed by the Chairman & Managing Director, NTPC Ltd., will act as such arbitrator. There will be no objection if the arbitrator so appointed is an employee of NTPC Ltd., and that he had to deal with the matters to which the contract relates and that in the course of his duties as such he had expressed views on all or any of the matters in dispute or difference. The arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reasons as aforesaid at the time of such transfer, vacation of office or inability to act, Chairman & Managing Director, NTPC Ltd., shall appoint another person to act as arbitrator in accordance with the terms of the Contract. It is also a term of this contract that no person other than a person appointed by Chairman & Managing Director, NTPC Ltd., shall appoint another person to act as arbitrator in accordance with the terms of the Contract. It is also a terms of this Contract that no person other than a person appointed by Chairman & Managing Director, NTPC Ltd., as aforesaid should act as arbitrator and if for any reason, that is not possible the matter is not to be referred to arbitrator at all. Subject as aforesaid the provision of Indian Arbitration and Conciliation Act, 1996, the rules framed there under and any statutory modifications thereof shall apply to the arbitration proceeding under this clause.

33.1.1 It is a term of the contract that the party invoking arbitration shall specify the dispute or disputes to be referred to arbitration under this clause together with the amount or amounts claimed in respect of each such dispute.

The arbitrator (s) may from time to time with consent of the parties enlarge the time for making and publishing the award.

The work under the Contract shall, if reasonably possible, continue during the arbitration proceedings and no payment due or payable to the Contractor shall be withheld on account of such proceedings.

The Arbitrator shall be deemed to have entered on the references on the date he issue notice to both the parties fixing the date of the first hearing. The Arbitrator shall give a separate award in respect of each dispute or difference referred to him.

The venue of arbitration shall place as may be fixed by the Arbitrator in his sole discretion.

The cost of arbitration shall be borne by the parties to the dispute, as may be decided by the arbitrator(s).

In the event of disputes or differences arising between one Public Sector Enterprise and a Govt. Department or between two Public Sector Enterprise the above stipulation shall not apply and the provisions of BPE office memorandum No.


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BPE/GL-0017/MAN/2/110-75-BPE/GMI dated 01.01.1976 or its amendments for arbitration shall be applicable.

33.1.2 Notwithstanding the existence of any dispute or difference and/or reference for the arbitration the Contractor shall proceed with and continue without hindrance with the performance of the work under the contract with due diligence and expedition in a professional manner and the payment due to the contractor shall not be withheld by the Owner on account of such difference or arbitration proceedings unless such payment is subject matter of the arbitration.

34 LAWS GOVERNING THE CONTRACT

34.1 This Contract shall be governed by the Indian Laws for the time being in force.

35 APPOINTMENT OF SAFETY OFFICER.

35.1 The Contractor or Contractor’s Engineer or Contractor’s Supervisor who is directly engaged in supervision of the work should go through General Safety awareness training programme at least for two days at any reputed organization or Training by NTPC before the start of the work. A certificate in this respect has to be obtained and submitted to Engineer-in-Charge. The EIC should not allow the work to start without this training as well as training to his workmen. Such designated safety officer can discharge the responsibility of ensuring safety at work site. Besides above daily PEP talks to be conducted at workplace for refreshing awareness.

36 ACCIDENTS 36.1 If any accident occurs in the project area under the charge of the contractor during

the period of construction or during the defect liability / maintenance period of 12 months after the commissioning of works, causing damage to the works / assets, an inquiry shall be conducted by RITES / NTPC and if it is found in the inquiry that the accident was caused due to any negligence / failure on the part of the contractor / his staff /defective workmanship /defective material etc. attributable to the contractor, he shall be responsible to carry out all required repairs / replacement / works to the assets being maintained by him, solely at his cost. The decision of the inquiry committee in this regard, shall be final and binding. In addition, the contractor shall compensate the Railway/RITES/NTPC by payment of Rs. 5 Lacs (Rs. Five lacs) per accident in cases where the contractor / his staff / defective workmanship /defective material etc. are found responsible for the accident.

36.2 If, however, it is found in the inquiry that the contractor was not responsible in any

way for the accident and the accident occurred due to any fault on the part of Railway/RITES/NTPC any other cause, the contractor shall not be responsible for carrying out the require repairs / replacements/ works at his cost.

36.3 Not withstanding as to who is responsible for the accident, the contractor, if required

by RITES / NTPC shall immediately carry out all the required repairs / replacements / works to the assets being maintained by him, at accident site and in case he is not found responsible for the accident as indicated in para (ii) above, he shall be paid for the works / replacements/repairs as per schedule of rates as accepted in Schedule of Quantities. For additional items if any, the payment shall be governed by provisions of para – 39 of General Conditions of Contract. In any case, the contractor shall not delay the restoration work at accident site and shall carry them out


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immediately on instructions from RITES. Any failure in this regard (delay in restoration work) shall be treated as breach of contract and the contractor shall be liable to pay a penalty of Rs. 16000/- per day for the days the restoration work is not taken up by the contractor to the satisfaction of the Engineer-in- Charge.

37. EXECUTION OF EXTRA ITEMS

38 Laws Governing The Contract:

38.1 This Contract shall be governed by the Laws of India being in force.

38.2 Irrespective of the place of delivery, the place of performance or the place of

payment under the order, the order shall be deemed to have been made at the place

from where the acceptance of tender has been issued.

39.1 SITE FAMILIARIZATION CERTIFICATE : - The tenderers should visit the

worksite, acquaint themselves with site conditions, approach roads, availability of materials, lead of materials etc. and should submit the certificate in Proforma 4 of section 1.

39.2 The Contractor has to work along with other agencies in and around the area allotted

for his works. He should execute all his works in complete co-ordination and co-operation with all such agencies and provide access to other agencies so that at no time either his work or the work of other agencies is stopped or delayed. In case of any dispute in this regard, the decision of Engineer-in-charge or his representative will be final and binding on the Contractor. No claim for idle labour, plant and machinery under any circumstances, will be entertained by the NTPC/RITES.

39.3 For work close to railway line, road, telephone line, power line (both underground

and overhead) and structures, all precautions should be taken for ensuring that during the execution of the work no damage is caused to such assets and also no obstruction is caused to the live lines or movement of trains/road traffic.

39.4 SERVICE ROAD: - Contractor will provide service road/roads for movement of

materials as per direction of Engineer-in-charge. Contractor will also maintain these service roads in safe and fit condition at his own cost. He will however have no authority to prevent use of such roads by NTPC/RITES and other bonafide contractors working at site. NTPC/RITES will, however, have the authority to disallow any movement on the road, which in their opinion is not in the interest of work. If the contractor fails to provide service road to the satisfaction of the Engineer-in-charge it will be provided by the Engineer-in-charge at Contractor’s cost. However in case any such road is not required for the purpose of the work, nothing shall be deducted from contractor’s payments on this account.

39.5 The contractor is required to execute the work in stretches/areas which are made

available to him and which may or may not be in continuous stretches. Decision of Engineer-in-charge shall be final in this regard and binding on the contractor. Contractor shall have no claim if the stretches /areas are not available for the


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construction /repair at the same time. Also no extra time shall be permitted on this account.

39.6 The contractor shall provide a detailed schedule of work along with material and

labour deployment on monthly basis and revise or update the same through a report quarterly basis.

39.7 The contractor will be required to establish a field laboratory for testing of

compaction of earthwork/Stone dust and other materials etc. The Contractor shall provide qualified personnel to run the laboratory for the duration of the Contract. The number of staff and equipment available must at all times be sufficient to keep pace with the sampling and testing programme as required by the Engineer-in-charge or his authorized representative.

39.8 The contractor shall procure all the materials well in advance so that there is

sufficient time for testing of the materials and clearance of the same before using in the works. Testing of the materials shall be carried out in Govt Engineering College, National Test House, RITES Laboratory or any other approved laboratories as directed by Engineer In charge or his authorized representative and as per the frequency mentioned in QAP (Quality Assurance Plan) of RITES. Cost of testing of materials shall be borne by the contractor.

39.9 The concreting work shall be done with proper and assured system of curing in duly

identified areas with date of concreting marked in paint. In hot weather the contractor shall take relevant care to cover the work with wet gunny bags/ Hessian cloth or use continuous sprinkling of water on surface so as to keep the surface wet. Deleted.

39.10 The contractor shall, after completion of work, clear the site of all debris and left

over materials, at his own expense to the entire satisfaction of Engineer In charge or his authorized representative.

39.11 Contractor should be registered with the concerned department of Employees

Provident Fund Organization (EPFO). No payment shall be released to the contractor until and unless the contractor submit the registration certificate and upto date deposit receipt of provident fund due to be deposited by him.

39.12.1 At the time of submission of RA/Final bill a certificate shall be submitted by the

contractor regarding up to date clearance of payment to his/their sub contractors, vendors, suppliers, labour contractor etc. if any.

39.12.2 Contractor shall submit to RITES/NTPC the entry challan of incoming materials

like P. Way fittings, welding materials etc. for verification of Stores and record. 39.12.3 Contractor should maintain the daily cement consumption & steel consumption

register. Engineer - in - charge or his representative may check the registers and the challans at any time. Deleted.

39.14 FIRST AID :-The contractor shall maintain in a readily accessible place first aid

appliance including an adequate supply of sterilized dressing and sterilized cotton


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wool. The appliances shall be placed under the charge of responsible person who shall be readily available during working hours.

39.15 The contractor shall also provide, fix & be responsible for the maintenance of all

stakes, templates profiles, levels marks, points etc. and must take all necessary precautions to prevent these being removed altered or disturbed and will be held responsible for the consequences of such removal, alteration or disturbances should the same take place and for their efficient reinstatement.

39.16 HANDING OVER OF SITE :- 39.16.1 Availability of site are accordingly as indicated in Para 1.5 of Section-I of Tender

Document or as directed by Engineer-In-Charge or his authorized representative at site.

39.16.2 Efforts will be made by the Employer to hand over the site to the Contractor free

of encumbrance. However, in case of any delay in handing over of the site to the Contractor, the Employer shall only consider suitable extension of time for the execution of the work. It should be clearly understood that the Employer shall not consider any other compensation whatsoever on this account viz. towards idleness of contractor’s labour equipment etc.

39.16.3 The access roads near, to the work site may not be available at the time of Mobilisation by the Contractor. The Contractor shall plan his work within the plant area as per available roads at site. All drainage of works area and all other weather truckable/haulage roads as required by the Contractor shall be constructed and maintained during the construction period by the Contractor at his own cost.

39.17 The Employer reserves the right to hand over the site in parts progressively to the

Contractor. The Contractor will be required to do the work on such released-fronts in parts without any reservation whatsoever.

39.18 The contractor has to make temporary diversion of course of water/coffer dam

other enabling works during execution of the work as per direction of Engineer - in -charge at the rate to be quoted by the contractor will be inclusive of the cost of temporary diversion of course of water/coffer dam and other enabling work. Deleted.

39.19 An experienced Surveyor should be deployed at site by the contractor along

with Total Station or equivalent equipments. Nothing extra will be paid for deploying experienced Surveyor or equipments.

(1) Agency shall have the following tools of good working condition at site for use in the work:

Rail cutting machine, Rail drilling machine, Dip lorry, Rail dolley, Jim Crow, track lifting jack and gang tools in sufficient number which may be required for good progress of the work. In case of non availability of any of the above, the same shall be arranged by RITES/NTPC at the risk & cost of the agency.

(2) Local disturbances, if any, shall be dealt by the agency at his own cost so that the work may not be affected by these and ensuring safety to the work men & inspecting officials shall be the responsibility of the agency.


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(3) The work shall be done under running traffic & under protection of track including

exhibiting signals, placing of wooden blocks under the rails during work for smooth passage of the traffic and all necessary safety measures shall be taken by the agency. The movement shall not be hampered under any circumstances except on emergent situation, intimation of which should reach to RITES/NTPC in time.

(4) Any special job like changing of rails, point & crossings, sleepers at bridges etc.

shall be done under traffic block period duly permitted by RITES/NTPC in writing with necessary protection of the track.

(5) Joint inventory of the existing track materials shall be taken by the agency with

RITES/NTPC well in advance before under taking any work. Custodian of the released materials shall be lying with the agency till such time these are deposited with RITES/NTPC inplant store under receipt of the materials. Any missing in the materials shall be debited to the agency`s bill at a rate decided by RITES/NTPC. Permitting any breakage loss shall be on the sole discretion of RITES/NTPC and the agency shall have no claim upon this.

(6) Special care shall be taken by the agency to avoid brakeage of the new materials

issued to him during loading, unloading etc. Any material found unfit for use from mishandling of the same shall be recovered from the agency`s bill for the damaged material`s cost + 25%.

(7) Arranging & making temporary construction approach required, if any, shall be the

responsibility of the agency at no extra cost to RITES/NTPC. (8) Loco & BFR shall be provided by RITES/NTPC free of cost subject to availability

for transportation of rail, sleeper & other P.Way materials as per BOQ provision wherever applicable. The agency shall arrange sufficient labour at short notice at the stock places and at the site for loading and unloading of the materials.

(9) The contractor shall arrange truck/vehicle for road transportation of sleepers,

fittings, released materials from stock place to site or vice versa as per BOQ provision wherever applicable.

(10) 75% payment shall be released on supply & acceptance of the materials of BOQ

item no. 35 for stone dust. Balance 25% payment shall be released after spreading of the materials in the track to required line & levels.

(11) The rates are inclusive of all taxes, duties, royalty, service tax etc. as may be

applicable on the work. (12) The agency shall handover the track to RITES/NTPC subsequent to its completion

along with joint inventory of the materials put into the track taken with RITES/NTPC.

(13) The work shall be executed as per the IRPW manual and as per the direction of the

Engineer-In-Charge. 39.20 The Contractor will bear all the charges for testing of materials.


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39.21 Contractor will have to arrange water supply and electricity connection at his own expenses for his own establishments. 39.22 Contractor’s rate shall be inclusive of cost of dewatering/shoring wherever required.

No extra payment shall be made for any type of dewatering/shoring during execution of the work.

40. The tenderer shall hold the offer open till such date as may be specified in the tender. It is understood that the tender documents have been sold/issued to the tenderer and the tenderer is being permitted to tender in consideration of the stipulations on his part that after submitting his tender, he will not resile from his offer or modify the terms and conditions thereof, in a manner not acceptable to RITES.

41. If a tenderer expires after the submission of his tender or after the acceptance of his

tender, RITES shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, RITES shall deem such tender as cancelled unless the firm retains its character.

42 RITES also reserves the right to accept tender either for full quantity of work or part

thereof or divide the works amongst more than one without assigning any reason for any such action.

43 When the tender is submitted by the tenderer(s), it will be understood that the

tenderer(s) has/have gone through carefully in detail all the instructions, conditions, General and Special conditions of contract all General and Special instructions/ specifications for execution of the work and that the tenderer(s) has/have got himself/ themselves clarified on all points and doubts and interpretations by the proper authority of RITES Administration.

44. Contractor's store houses, yards etc. for stocking materials issued by RITES shall be

located in the site premises only at locations approved by Engineer-in-charge. 45. If there is any conflict between description given in schedule of quantity and

conditions mentioned in the special conditions, the schedule of quantity shall prevail .

46. After handing over of the existing section to the contractor, the same section will be

maintained and guarded by the contractor, till all the works are completed in all respect and handed over back to the Engineer-in-charge.

47 Adequate protection should be made while moving on public Roads or adjacent

and across railway tracks. The rates quoted shall include cost of such items. Similarly the excess materials supplied free by the Employer shall be returned to the nominated stores of the Clients/RITES. No separate payments will be made extra for these items except where otherwise mentioned. The contractor shall include such expenses for items while quoting his rates for the "SCHEDULE OF QUANTITIES".

48 It should be clearly understood that it is entirely the contractor’s responsibility

and liability to find, procure and use the required tools and plants and accessories


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at his own cost for efficient and methodical execution of the work. RITES shall have the right to check the sufficiency or quality of the Contractor's tools from time to time and the Contractor shall carry out all reasonable instructions of RITES in this respect.

49 In the event of any accident at the work spot, or while transporting of any

construction material related with this work, if it is established by the enquiry by RITES representative/Clients' representatives or Railway/local Civil authority that the accident occurred wholly or partly due to any act tantamount to negligence on part of the contractor, he shall render himself liable for all damages and also legal proceedings.

50 Shifting of labour camp from place to place as the work advances will be at the cost

of the contractor.

51 The contractor will co-operate with the Engineer-in-Charge in maintaining various registers, charts and records etc. in connection with the works.

52 The RITES representative should sign and maintain the following registers and the

Contractor or his authorized representative must sign on the registers as a token of his acceptance of the entries made therein. a) Site order Book b) Daily progress registers c) Daily Material Transaction register d) Hindrance registers e) Quality registers as per RITES QA Plan

53 A separate register should also be maintained by the contractor for the deployment

of contract labour at site. The registers should be made available to Employer/RITES personnel, as and when required.

54 Time shall be regarded as the essence of the contract and failure on the part of contractor to complete the work by the date stipulated in the agreement and work order will entitle RITES/NTPC Administration to recover liquidated damages/penalty.

55 RITES Administration reserve the right to alter the detailed plan and sections and

to carry out minor alteration in the plans resulting in corresponding increase or decrease in the quantity of works without being liable to pay enhanced rates for the work or to allow extra time for completion of the work. Deleted

56 No new facilities such as roads, level crossing etc, other than those already in

existence will be made available to the contractor. 57 The Schedule of items of work to be carried out, provided in the “SCHEDULE OF

QUANTITIES” gives only brief description of each of the items. Execution of these items will be governed by the Technical specifications. For detailed specifications reference may be made to Section 6 “Technical Specifications” in general and in particular to the various Guidelines and Specifications listed in Para 1.0 “Preamble to Technical Specification” of Section 5. RITES' representative at site


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will be fully empowered to provide guidance in the matter of execution of the works and his instructions will be final and binding in this regard.

58 In case any workman is found incompetent or otherwise undesirable by the RITES'

representative at site, he should not be allowed to work under the Contractor. In this matter, the opinion of the Engineer-in-Charge will be final and binding on the contractor. Any violation of this requirement by the Contractor shall be treated as fundamental breach of contract entitling RITES to rescind the contract by giving 7 days notice.

59 Particulars of work done during each day, with location where the work is done, will

have to be recorded in a register by the Contractor’s site in charge and the register will be kept available for inspection/scrutiny by RITES’ representative. A site order book will also have to be maintained where instructions regarding work to be carried out will be recorded by RITES' representative at site.

60 RITES's representative shall have the right at all times to supervise the

contractor's work and instruct the contractor and the contractor shall execute the work as per the instructions without any lapse of time. For this purpose the Contractor shall maintain a Site Order Book. Failure to comply with RITES' representative's instructions shall be deemed to be a fundamental breach of contract on the part of the Contractor entitling RITES to rescind the Contract at the Contractor's risk and cost after serving a notice of 7 days.

61 On-account payments to Contractor shall be made periodically based on the

quantity and item of work executed at the rates accepted under this contract, and upon a certificate by the RITES' representative that work has been done to proper specification and to the satisfaction of its representative.

62 The Contractor will make all arrangements for getting passes/authorities for his men

including making necessary application with photos for each labourer deployed for this work and will bear all costs, if any. Housing accommodation and watering arrangements for contractor's labour will have to be arranged by the contractor.

63 Every month the Contractor will issue a Certificate to RITES about having made full

payment to all laborers/suppliers/vendor under him engaged for this work.

64 The Contractor will bear all medical expenses and make immediate arrangement for medical attention to his labourer, if injured on duty. He will provide "Medical Aid" Box at site of work at his cost.

65 The contractor should indemnify and save harmless RITES/Client against any

claims on account of accident to laborers similar occurrence for any reason whatsoever.

66 STORES TO BE SUPPLIED BY THE CONTRACTOR 67 The contractor shall submit royalty clearance certificate wherever applicable along

with on account bill/running account bill. If the contractor fails to submit the royalty certificate, requisite amount will be deducted as per extant Govt rule, from his bill be deposited with the concerned department.


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68 The tender is being invited for and on behalf of NTPC LIMITED (NTPC), payment

will be made to the Contractor within 10(ten) days from the date of receipt of fund from NTPC.

69 The agency has to give suitable rebate on their rates at post awarded stage/post execution also, if required, to keep their position L-1 before finaliszation of the contract.

Requirement of Tools & Plants as required for the subject Tender Work

SL No Tools & Plants Qty

1 Beaters with handle 20 Nos

2 Crow Bars 20 “

3 Rake Ballast 12 “

4 State Edge 2 “

5 Fish Bolt Spanner 6 “

6 Spanner of Switch Bolt 6 “

7 Hammer (5 Kg) 4 “

8 Hammer (2.75 Kg) 4 “

9 Zim-Crew 1 “

10 Drilling Rench with Fixing Arrangement 2 “

11 Drill Bit( 13.75 mm) 2 “

12 Manual Rail Cutting 1 “ 13 Haxo Blade 6 “ 14 Box Spanner of rail Screw/ Plate Screw with Handle 6 “ 15 Rail Tung 12 “

16 Chisel 4 “

17 Steel Busket 10 “

18 Hand Panjja 12 “

19 Aluminium Gauge with Sprit Level 2 “

20 Shovel with Handle 12 “

21 Deep Lorry 4 “

Any other item, which has not been covered under items mentioned in BOQ,

shall be executed on Latest Eastern Railway Schedule rates.

(Signature} ..................

(Printed Name} ..........................................................

(Designation) ..........................

(Firm Seal} ... ....

The person having Power of Attorney of the bidder, is required to sign and stamp at each and every page including Annexures.


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PART-1

SECTION-4

TECHNICAL BID

AMENDMENT/ERRATA TO GCC


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RENOVATION OF EXISTING RAILWAY INFRASTRUCTURE OF MGR TRACK

FOR NTPC FSTPP AMENDMENT / ERRATA NO.: 1

1. -- All Clauses in GCC.

-- Replace the word “National Thermal Power Corporation Ltd.” or “NTPC” or “Corporation”

by “NTPC/RITES”.

2. 2. NIT 3. Fill “NTPC/Farakka Super Thermal Power Project”.

3. 2. 1. -- Delete the entire existing clause and

Replace by: Tenders are invited by RITES Ltd. on behalf of the National Thermal Power Corporation Ltd. for Renovation Works of Railway Infrastructure in connection with Project Management & Execution of the work for Strengthening of MGR Track for NTPC Farakka Super Thermal Power Project Dist. Murshidabad, West Bengal. .

4. 2. 4. 1 Replace “free of charge, two”

by “one”.

5. 2. 5. 1 Replace the word “The CMD, NTPC Ltd.”

by “The Competent Authority of RITES”.

6. 2. 9 -- Fill:

RITES Limited, Office of the General Manager(P)

56, C.R. Avenue, 2nd Floor,

Kolkata- 70 012

7. 4 20 3 Replace the line “of contract services … been returned”

by “for refund of EMD by tender cell”.

Sl. No.

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8. 6 GGC

3.a

-- Delete the entire Clause.

Replace by as “Owner” or “NTPC” or “Client” shall mean the “National Thermal Power Corporation Ltd., New Delhi, India (A Government of India Enterprises) and shall include their legal representative, successor and permitted assigns”.

“RITES Ltd.” (RITES) has been engaged as “Project Management and Executing Consultant” to supervise the above project by the owner (NTPC). RITES, shall, therefore be signing the contract and working on the project, for and on behalf of its Principal (NTPC) who is the owner & employer of the Project to be constructed, under a Redeemable Power of Attorney. The Contract signed by RITES Ltd., is to be treated as the Contract signed by “NTPC”.

9. 6 3.c -- Delete the entire Clause.

Replace by “Contract” shall mean the Contract agreement entered into between RITES and the Contractor, together with the Contract Documents referred to therein, they shall constitute the Contract and the term Contract shall in all such documents be construed accordingly.

10. 6 3.d -- Delete the entire Clause.

Replace by “Contractor” shall mean the

Bidder whose bid has been accepted by RITES for the award of the work and shall include his legal representatives, successors and permitted assigns.

11. 7 3.g -- Delete the entire Clause.

Replace by “Engineer–In – Charge” or “EIC” shall mean the Officer appointed in writing by RITES to act as Coordinator from time to time on behalf of NTPC in all matters pertaining to this Contract. RITES shall authorize “Engineer–in–Charge for direction, supervision, inspection, security and approval of some or all of the services rendered by the Contractor under this Contract.

12. 7 3.j -- Delete the entire Clause.

Replace by Schedule(s) refer to in these condition shall mean the relevant Schedule annexed to the tender papers issued by RITES.


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13. 7 3.k -- Delete the entire Clause.

Replace by “The ‘Project’ or “Site” or Farakka Super Thermal Power Project shall mean and include the Land and other places on or over or into or through which the Railway Siding System and its associated System in the In-Plant area of FSTPP including the existing Railway Line and In plant yard/ outside plant such as Signaling and Telecommunication System etc. are to be constructed by the RITES through Contractor on behalf of NTPC as specified in the Scope of work. It shall also include any adjacent land, path street, river or a reservoir which may be allocated or used by the RITES or Contractor in performance of the Contract”.

14. 7 3.n -- Delete the entire Clause.

Replace by “A Week shall mean continuous period of seven (7) days”.

15. 3.p Add new Clause:

“Specification” shall mean the terms and conditions of contract and detail project report for mean a part of bid documents and contract such other schedules and drawings as may be mutually agreed upon.

16. 3.q Add new Clause:

“Notice of Award of Contract”/”Letter of Award” shall mean the official intimation from the RITES notifying the successful bidder that it’s proposal has been accepted and that the bidder is required to sign the contract agreement”.

17. 3.r Add new Clause:

“Date of Contract” shall mean the date on which both parties have signed the contract agreement or any other date mentioned in Contract/Letter of Award, as the effective date of Contract, whichever is earlier.

18. 3.s Add new Clause:

Add new Clause “Indian Rupees” or the sign “Rs.” shall mean the currency of the Government of India.


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19. 3.t Add new Clause:

“The Government” shall mean the “Government of India” or “Government of State of West Bengal” or an authorized representative / agency / department of the Government of India or an authorized representative / agency / department of the Government of State of West Bengal”.

20. 3.u Add new Clause:

“Starting Date” shall mean the date from which the period specified for various activities are easured and set forth in completion schedule. The stating date for each schedule, unless otherwise agreed, shall be as indicated in the respective schedule.”

21. 3.v Add new Clause:

“Month” shall mean calendar month, “day” or “days” unless herein otherwise expressly defined shall mean calendar day or day of 24 hours each.

22. 3.w Add new Clause:

The “Title” or “Heading” shall not alter or affected the indent or scope of the clause or articles of the documents.

23. 3.x Add new Clause:

The “Date of Completion of Contract” – unless otherwise terminated under the provisions of any other relevant Clause of the document, the Contract shall be deemed to have been completed after issuance of the certification from Engineer – In – Charge that there is no demand out standing against the Contractor and all liabilities under the Contract have been satisfactorily fulfilled by the Contractor.”

24. 3.y Add new Clause: Word pertaining “Person” shall include firms, companies, corporations and association or bodies of individuals, whether incorporated or not.


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25. 3.z Add new Clause: “Consultant to NTPC” – NTPC have appointed M/S RITES LTD as the Engineering Consultant for doing the Design and Engineering, preparing technical specifications and drawings for the work of Renovation of existing railway infrastructure. The Contractor in accordance with the design, technical specifications and drawings prepared by RITES Ltd shall execute all the works.

26. 3.aa Add new Clause:

BOQ or SOQ or SOR shall be read as “Schedule of Quantities”.

27. 10 9

--

Delete the entire clause.

Refer, Clause 7 of SCC

28. 15 12.b.i 21 Add:

Subject to the approval of Engineer-In-Charge.

29. 21 15.b Delete the Entire Clause.

30. 25 16.7.1 and

16.7.2

-- Add the following as Clause No.:16.7.1(i) after the Clause No.:16.7.1 “Failure to comply with model rules for Labour Welfare and/or provisions relating to report on accidents and/ or to grant of maternity benefits to female workers shall make the Contractor liable to pay to the RITES as Liquidated Damages an amount of Rs. 1000/- ( Rs. One Thousand only) for each default or materially incorrect statement. The decision of the Engineer-in-Charge in such matters based on reports from the Inspecting Officers as defined in the Contractors Labour Regulations as appended to these conditions shall be final and binding and deductions for recovery of such liquidated damages will be made from any amount payable to the Sub-Contractor.


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31. 25 16.7.2 -- Delete the entire existing Clause 16.7.2 and Add the SAFETY PROVISIONS Clause:16.7.2 as

SAFETY PROVISIONS

A Contractor employing more than 250 workmen whether temporary, casual, probationer, regular or permanent or on contract, shall employ atleast one full time officer exclusively as safety officer to supervise safely aspects of the equipment and workmen, who will co-ordinate with project safety officer. In case of work being carried out through agency‘s employees/workmen will also be considered as the Sub-Contractor’s employees/workmen for the above purpose. The name and address of such safety officer of Contractor will be promptly informed, in writing to Engineer-in-Charge with a copy to safety officer-in-charge of NTPC/RITES before he starts work or immediately after any change of incumbent is made during currency of the contract.

In case any accident occurs during the construction/erection or other associated activities undertaken by the Contractor thereby causing any minor or major or fatal injury to his employee due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to NTPC/RITES Engineer-in-Charge in prescribed form and also to all the authorities envisaged under the applicable laws.

The Engineer-in-Charge shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried out in such a way that it may cause accidents and endanger the safety of the persons and/or property and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and possible injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the order of stoppage of work to the Engineer-in-Charge within 3 days of such stoppage of work and the decision of Engineer-in-Charge in this respect shall be conclusive and binding on the Sub-Contractor.

The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons as provided in para 16.7.2 (iii) above and the period of such stoppage of work will not be taken as an extension of time for completion of work and will not be the ground for waiver of levy of


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liquidated damages.

The Contractor shall follow and comply with all NTPC and RITES safety rules, relevant provision of applicable law pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur, protest or contest or reservation. In case of any non-conformity between statutory requirement and NTPC and RITES safety rules referred to above, the latter shall be binding on the Contractor unless the statutory provisions are stringent.

If the Contractor fails in providing safe working environment as per NTPC and RITES Safety rules or continues the work even after being instructed to stop work by the Engineer-in-Charge as provided in para 16.7.2 (iii) above, the Contractor shall promptly pay to NTPC/RITES, on demand by the owner, compensation @Rs.5000/- per day or part thereof till the instruction are complied with and so certified by the Engineer-in-Charge. However, in case of accident taking place causing injury, to any individual, the provisions contained in para 16.7.2 (vii) below shall also apply in addition to compensation mentioned in this para.

If the Contractor does not take all safety precautions and/or fails to comply with the safety rules as prescribed by NTPC and RITES or under the applicable law for the safety of equipment and plant and for the safety of personnel and the Contractor does not prevent hazardous conditions which cause injury to his own employees or employees of other Sub-Contractor, or NTPC/RITES employees or any other person who are at site or adjacent thereto, the Contractor shall be responsible for payment of compensation to NTPC/RITES as per the following schedule:

Fatal injury or accident causing Death: Compensation 2 two percent ( 2% ) of contract value or Rs.100,000/-( Rupees one lakh only ) whichever is less, per person. Major injury or accident causing 25% or more permanent disablement To workmen or employees:

Compensation@ one half of one percent (1/2 %) of contract value or Rs. 20,000/- (Rupees twenty thousand only) whichever is less, per person.

Note : These compensation are applicable for death/ injury to any person whatsoever.

Permanent disablement shall have the same meaning as indicated in workmen Penalty Act. The


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compensation mentioned above shall be in addition to the compensation payable to the workmen/ employees under the relevant provisions of workmen’s compensation act and rules framed thereunder or any other applicable laws as applicable from time to time. In case the owner is made to pay such compensation then Contractor is liable to reimburse the owner such amount in addition to the penalty/ compensation indicated above.

If the Contractor observes all the safety rules and codes, statutory laws and Rules during the currency of the contract awarded by the owner and no accident occurs then NTPC may consider the performance of the Contractor and award suitable “ACCIDENT FREE SAFETY MERITORIOUS AWARD” as per scheme as may be announced separately from time to time.

32. 31 to 34

34 to 34.10

-- Delete the entire existing Clause.

33. 39 40 -- Add:

This will also be applicable for individual partnership of JV.

34. 43 44 1 Replace “partnership” by “partnership or joint-venture”.

35. 44 46.a to 46.c

Delete the entire existing Clause.

Add: Also Refer clause 13 of SCC

36. 44 46.e 1 Delete the word “Where”.

37. 45 48 -- Add: Also Refer clause 13 of SCC


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38. 47 51.1.b -- Replace “75% of the cost, as assessed by Engineer-in-charge of” by “75% of the cost, as assessed by Engineer-in-charge or 75% of the material component of the item rate or 75% of the item rate whichever is lowest for”.

39. 50 56 -- Delete the entire existing clause.

40. 77 Schedule – “B” and “C”

-- Delete the entire existing Schedule.

41. 79 to 93.

-- -- Delete the entire existing Proforma.


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PART- 1

SECTION-5

TECHNICAL BID

GENERAL CONDITIONS OF CONTRACT (G.C.C.)


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SCHEDULE ‘A’

REFERENCE TO GENERAL CONDITIONS OF CONTRACT This schedule will be applicable instead of Schedule – A ( Page No. 73 to 75) of GCC. Condition No. 3(b) Accepting Authority Competent Authority of RITES Ltd 3(i) Market Rate-percentage addition to cover

overheads and profit 10% (Ten percent)

9.1 Earnest Money/Security Deposit Rs. 1.55 Crore (a) Estimated cost of the Works Rs. 1.55 Lakh 10(iii) Schedule of Rates applicable CPWD-DSR-2007 10(iv) DEVIATION LIMIT FOR ITEMS OF

WORK OTHER THAN THOSE BELOW GROUND SURFACE

10(vi)A (a) Permissible deviation limit for any contract item, substituted item or contract-cum-substituted item in excess of the original Value of item

20% (twenty percent)

(b) Permissible deviation limit for items of work not already included in the Contract

20% (twenty percent)

DEVIATION LIMIT FOR ITEM OF WORK BELOW GROUND SURFACE

10(vi)B Permissible deviation limit for an individual trade item

100% (Hundred percent)

12 Suspension of Work (b)(ii) Percentage payable to cover Contractor’s

indirect expenses for suspension exceeding thirty days and not exceeding 3 months

5% (five percent)

(c) Percentage payable to cover Contractor’s indirect expenses for suspension exceeding 3 months

5% (five percent)

13. Time allowed for execution for execution of work or Time Schedule

12 months

13(h) Authority competent to decide if “ any other cause” of delay is beyond Contractor’s control

Competent Authority of RITES Ltd

16. Distribution return of number and description by trades of workmen employed on Works to be submitted to Engineer-in-Charge

FORTNIGHTLY

32. Authority competent to reduce compensation amount

Competent Authority of RITES Ltd

33. Defects Liability Periods 12 months 51. Interim bills Monthly 54. Loans –

(a) Interest per annum on sum advanced for purchase of Plant & Equipment

(b) Ditto-as lumpsum advance Recovery of Loans to be effected

12% (twelve percent) 12% (twelve percent ) monthly

56. i) Authority for appointing Arbitrator ii) Authority for nominating the name of Arbitrator

Competent Authority of RITES Ltd Competent Authority of NTPC Ltd


191

Section - 6

TECHNICAL SPECIFICATIONS


192

NATIONAL THERMAL POWER CORPORATION LIMITED

FARAKKA SUPER THERMAL POWER PROJECT

(A) Technical Specification for Permanent Way

1.0 Material

The track shall consist of following elements:-

1.1 Rail 52/60 Kg/T-12/90 UTS flat bottom (1st quality as specified in schedule of

quantity) as per I.R. Specification T-12/96 with up to date amendments.

1.2 Rail fastenings

1.2.1 52kg Fish Plates to RDSO Drg. No. T-090 (M) Cor. 6 of July 92, in length of

610mm to IRS specifications No. T 1-66.

1.2.2 Fish Bolts 25mm Dia with nuts to RDSO Drg. No, 11501 – IRS Specification T-

23/67.

1.3 Mono block Pre-stressed concrete sleepers as per IRS Specification T-

39/1996.

1.3.1 For plain track on straight & curves of radius > 350m to Drg. No. T-2496 with

modifications, if any.

1.3.2 For curves laid on sharper than 50 (Radius <350m) with check rails as per Drg.

No. RDSO/T-5738 to T-5740 for track gauge of 1675, 1677 & 1679 with uses of

normal liners.

1.3.3 For level crossing to RDSO Drg. L No. T-4148A with modifications, if any.

1.3.4 For ballasted deck bridges as per RDSO drawing no. T-4088-4097.

1.3.5 For 3 rail panel (SWP). Joint Sleepers will be as per RDSO Drg. No. T-4322 for

52/60 Kg with ERC clips as per RDSO Drg. L No. T-4158.

1.3.6 For bridge approaches of Girder bridges for provision of Guard rails as per

RDSO Drg. No. T-4088 to 4097.

1.4 PSC Sleeper Fittings: The sleepers shall be normally 60 kg as per RDSO drg.

No. T-2496 and sleeper fittings shall be for 52/60 Kg rail section on 60 kg

sleepers as per specifications and drawings.

1.4.1 Grooved Rubber Sole Plate 6mm thick to RDSO Drg. No. T-3703/ALT-1.

1.4.2 Elastic Rail Clips to RDSO Drg. No. T-3701 IRS Specification T-31/1992.

1.4.3 Glass Filled Nylon (GFN) Liners (GFN-66 insulating liners for 52/60 Kg Rails on

60 kg sleepers as per RDSO Drg. No. T-2496. as per RDSO drawing no. T-3702.

IR Specification T-44/95.

1.4.4 Metal Liners as per RDSO drawing no. T-3738

Note: The word IRPWM where ever used in these specifications shall mean

‘Indian Railway Permanent Way Manual’ 1986 reprinted in 2004 with up to

date correction slip.


193

PERMANET WAY (Track) WORKS

SECTION – I

General :

All works such as linking of Railway tracks, assembling, laying and linking of

points and crossings, ballasting, through packing and connected works shall

conform to the various instructions and specifications stipulated in "Indian

Railways Permanent Way Manual with upto date correction slips, IRS drawings,

Track manual and other relevant Railway Codes/Manuals”. Except where

otherwise provided for in the Schedule of Quantities, the Contractor’s quoted rate

shall include the cost of Transport of Rails, Sleepers and Fittings etc. to the Site of

work from the Employer’s / Contractor’s Depot, as the case may be, as well as

carriage of Ballast & Stone dust from the Quarry to the Site of Work. The rate will

also include the cost of all operations in linking and packing of track to the

Standards laid down in clause 3.11 of Section- III.

Where the contract provides for issue of any materials to the Contractor by the

Employer, the same will be issued at the nominated Depot of the Employer. The

contractor will lead all the issued materials from Depot to site of laying at his cost

and nothing extra shall be payable on this account. It will be the responsibility of

the Contractor to give a proper accountal of the utilisation of the materials so

issued for the Track work. The cost of damaged / lost materials will be recovered

from the Contractor.

The contractor shall not start any work on open line / running track without the

presence of an authorized representative of RITES/ Railways. Any work on open line

/ running track without the presence of such representative will be treated as

illegal tampering with the track and action as per Law may be initiated against

him.

While working on running tracks, the work site shall be protected by display of

hand / fixed signals as prescribed and as directed by the Engineer – in Charge. In

case of speed restrictions at work site, temporary engineering fixed signals, if

required, shall be displayed as per IRPWM provisions. The cost of all these signals

(hand signals and / or temporary engineering fixed signals) and manning of all

these signals (look out men, hand signals, temporary engineering fixed signals etc.)

shall be at contractors’ cost. Nothing extra shall be payable on this account as

these costs are part of the item rate.

The staffs of the contractor who are deputed to work as lookout men, signal men,

temporary engineering fixed signals men shall all be trained by the contractor in

these duties and got certified from the Engineer – in Charge before being assigned

such duties. Notwithstanding such a certification from the Engineer – in Charge,

the entire responsibility for proper manning of such signals and safety of works shall

solely rest with the contractor and the Engineer – in Charge shall, in no way, be

responsible for any failure on this account.

In case trains are detained on the worksite due to unsafe conditions created by

the contractor, he shall be liable to pay a penalty @ Rs. 10,000/- per hour or part


194

thereof of (Penalty amount may be decided by SBU Head ) the detention caused

to each train.

Accidents :

1.7.1 If any accident occurs in the project area under the charge of the

contractor during the period of construction or during the defect liability /

maintenance period after the commissioning of works, causing damage to the

works / assets, an inquiry shall be conducted by RITES / Employer/Railway and if it is

found in the inquiry that the accident was caused due to any negligence / failure

on the part of the contractor / his staff / defective workmanship /defective

material etc. attributable to the contractor, he shall be responsible to carry out all

required repairs / replacement / works to the assets being maintained by him,

solely at his cost. The decision of the inquiry committee in this regard, shall be final

and binding. In addition, the contractor shall compensate the Railway /

Employer/RITES by payment of Rs, 5 Lacs (Rs. Five lacs) per accident (Penalty

amount may be decided by SBU Head) in cases where the contractor / his staff /

defective workmanship /defective material etc. are found responsible for the

accident subject to an upper limit of 10% of the contract value in each case.

If, however, it is found in the inquiry that the contractor was not responsible in any

way for the accident and the accident occurred due to any fault on the part of

Railway / Employer/ RITES /any other cause, the contractor shall not be responsible

for carrying out the required repairs / replacements/ works at his cost.

Notwithstanding as to who is responsible for the accident, the contractor, if

required by RITES / Employer/Railway, shall immediately carry out all the required

repairs / replacements / works to the assets being maintained by him, at accident

site and in case he is not found responsible for the accident as indicated in para

1.7.2 above, he shall be paid for the works / replacements/repairs as per schedule

of rates as accepted in Schedule of Quantities. For additional items if any, the

payment shall be governed by provisions of General Conditions of Contract. In any

case, the contractor shall not delay the restoration work at accident site and shall

carry them out immediately on instructions from Engineer – in Charge. Any failure in

this regard (delay in restoration work) shall be treated as breach of contract and

the contractor shall be liable to pay a penalty of Rs. 25000/- Per day for the days

the restoration work is not taken up by the contractor (Penalty amount may be

decided by SBU Head ).

The traffic blocks,

Traffic blocks, if required shall be arranged by RITES. The contractor shall not have

any claim for payment of any compensation on account of any wastage of his

labour, resources etc. due to less or delay in grant of blocks.

The contractor shall make his own arrangement for safety of his men working

on track by deputing lookout men as required. RITES shall not be responsible for

any loss of life / property of contractors resources (men, material, equipment etc.)

caused while working on track.


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The contractor shall ensure that all materials are kept at a safe distance from

track so as not to infringe Railways Schedule of dimensions. Similarly he will ensure

that all his vehicles move at a safe distance from track so as not to infringe

Railways Schedule of dimensions.

After completion of the works, the contractor shall maintain all assets during defect

liability period (defect liability period to be specified by SBU head) from the date of

completion of the works. No Payment shall be made for this work. During this

period the contractor shall carry out the asset maintenance works as detailed in

Clause 3.12 of Section- III, at his cost.

The words ‘IRPWM’ where used in these specifications mean ’Indian Railways

Permanent Way manual”.

The words ‘Sleeper Density’ where used in these specifications mean, number of

sleepers laid in one kilometer of track.

All the track works should be executed in a workman like manner to the

satisfaction of the Engineer-in-Charge of work. The contractor will be primarily

responsible for Safety of traffic that moves on opened up track, not withstanding

the presence of RITES representative at site.

Rails : Rails, specially 90UTS need careful handling. Instructions contained in IRPWM

para 254 & 255 be followed for stacking & handling of rails.

PSC sleepers : Care shall be taken in handling them as they are very heavy &

prone to chip off. As far as possible, mechanical handling should be adopted

Custody of materials :

In case of contracts comprising of supply of materials and construction of track, all

materials brought by the contractor for the work, even if, these have been passed

by RITES and payments made therefore, will remain in the custody of the

contractor till finally used on the work by the contractor or taken over by

RITES/Employer, and properly accounted for.

For this purpose, the contractor will set up his stores at his cost at locations as

directed by the site engineer of RITES. Proper record of receipt of such materials, its

acceptance and payment by RITES/Employer shall be maintained in such stores.

When such materials are used on works, the issue will be shown against each type

of materials and balance derived. Proper formats for maintaining this record will be

given by RITES/ Employer to the contractor who will maintain the materials

transaction accounts accordingly at his cost.

All the materials so received and stored in the stores by the contractor shall be

carefully handled, stacked and maintained so that they are not damaged and

used in the work in good condition. In case any materials are damaged/ lost in

storing, deductions for their cost shall be made from contractors’ bills.

All such stores will be set up and maintained by the contractor at his own cost and

nothing extra shall be payable on this account.


196

On completion of work, all materials brought by the contractor and paid for by

RITES shall be accounted for by tallying with the track linked and all surplus

materials, if any, shall be removed by the contractor at his cost unless RITES /

Employer want this material which will then be taken over from contractor by RITES

/ Employer. Payment for them (if not already made or balance payment) will be

made as per Schedule of Rates. In case of excess material removed by the

contractor, payment already made shall be recovered.

SECTION – II

Execution of Track construction work

3.1 Preliminary works :

The following works should be done before taking up actual track laying. The

formation top shall be properly leveled providing designed cross slopes. Alignment

pegs be fixed as per designed alignment of track at 50 m interval Level pegs

indicating final rail level shall be fixed at 50 m interval.

Ballast :

Good quality track ballast as per specification and of approved quality will

have to be supplied and stacked on ‘Cess’ of formation or at the toe of bank or

at other suitable places as directed by Engineer-in-Charge . Stacks will be

measured jointly by the contractor and Engineer-in-Charge and entered in a

register to be signed jointly by them.

The ballast shall then be spread on the finished surface of formation along the

proposed track alignment and the thickness of ballast layer shall be kept about 5

% more than the specified ballast cushion. It should then be compacted by at

least 2 passes of 5 to 10 t roller. The work will include leading of ballast from ballast

stacks available along the side of formation.

3.2.3 Minimum depth of ballast under the rail seat of the sleepers shall be 150mm

except under PRC sleepers where it shall be 250mm. In any case the contractor

shall provide ballast cushion as specified in Specifications.

3.2.4 Lifting and spreading of stone ballast in track includes all lead, lift,

ascent, descent, crossing road/ railway, etc. as required for packing of tracks

from the stacks already measured and passed. The payment for spreading will

be made based on measurement of ballast supplied in stacks.

3.2.5 In no circumstances, vehicular carts/trucks shall be permitted to ply on the

finished blanketing/ formation. In case some damage to the surface is done, the

Contractor shall repair the damages at his own cost before spreading the ballast.

3.2.6 The shortage of ballast shall be recouped in stages after linking of track as

required so as to obtain designed track levels, ballast cushion and ballast profile

prescribed for different type of track structures (LWR, SWR, Fish plated, straight or

curve) as per IRPWM para 263, Annexure 2/11 & 2/13. No extra payment is to be

made on this account.

3.3 Laying of Sleepers :

3.3.1 On the ballast already laid and consolidated, PSC sleepers to relevant RDSO

drawing shall be laid at specified spacing (sleeper density) and orientation.

Damaged sleepers will not be accepted.


197

In case of PSC sleepers, the inter sleeper spacing shall be kept uniform even at rail

joints. In addition, one metre long fishplates shall be provided at such fish plated

rail joints. If any other type of sleeper has to be used, sleeper spacing may be kept

as per relevant provisions in IRPWM.

Centre line of the sleepers shall coincide with the centre line of the alignment

marked. On straight track, sleepers shall be laid square to the centre line of track

where as on curves the sleepers shall be laid radial.

Greasing of Elastic rail clips and MCI / SGCI Inserts :

All the Elastic rail clips and eyes of the inserts fixed in the concrete sleepers shall be

thoroughly cleaned and grease to I.S. specification I.S. 15 : 408 – 1981

(Specification for Grease No. “O” Graphited) should then be applied on the

central leg of ERC and eye of the insert and then the clip be driven at the time of

assembly of the rail with the sleeper as per provisions of para 1411 (5) (a) of IRP

WM.

On curves sharper than 5º (radius less than 350 m) PSC sleepers having provision for

slack gauge shall be provided.

On curves with radius less than 400 m, the rail joints will be mid-staggered

On curves 8º & sharper (radius equal to or less than 218 m) the rail joints will be mid-

staggered and check rails should be provided. All the sharper curves (radius equal

to or less than 218 m) are to be provided with PSC sleepers having provision for

check rail.

3.4 Laying of rails

The track shall be laid with 52 Kg / 60 Kg rails in LWR/ SWR/single rails as provided

for in the Schedule of Quantities.

For laying LWR track instructions contained in ‘Manual of Instructions on Long

Welded Rails 1996’ reprint 2005 with up dated amendments shall be followed.

Similarly for laying SWR track instructions contained in IRPWM para 505 to 508 shall

be followed.

Rail shall be laid with square joints on curves up to 400 metre radius. On sharper

curves (radius less than 400m), mid staggered joints should be provided. Provisions

of Paras 424 and 425 of IRPWM will apply while laying track on curves.

Provision of rail joints in Level Crossings and approaches will be governed by

instructions contained in Para 921 of IRPWM.

On curved track, when the lead of inner rail over outer rail exceeds 83 mm ( for

52/60 Kg rails), the inner rail should be cut by 166 mm so as to keep the rail ends of

outer and inner rails within the half pitch distance of the bolt holes in terms of para

424 of IRPWM.

Cutting of rails where required, shall be done using Abrasive disc cutters / rail

cutting machine. In exceptional cases manual cutting may be done with the prior

approval of Engineer – in Charge.

The number of holes in rails shall be kept to the minimum. Holes in rails shall be

drilled with hole drilling machines and not by hand drills. All holes made in rails shall

be chamfered.

Rails shall be connected by means of pair of fish plates; in the first instance only

with two bolts and nuts, one in each rail. Over tightening of fish bolts must be

avoided. Remaining bolts shall be provided after aligning the track.


198

Before laying in track, greasing of fish plates, fish bolts and nuts with lubricating oil

and graphite grease should be done after cleaning fishing planes of rail ends &

fishplates with wire brush.

Expansion Gaps at rail joints :

The value of maximum, minimum and mean rail temperatures shall be obtained

from railway engineers of the area.

Proper rail thermometer shall be arranged by the contractor to measure rail

temperature at the time of laying & fixing the rails with the sleepers.

At the time of initial laying of track(fixing of rails with the sleepers) the expansion

gaps at rail joints shall be provided based on the prevailing rail temperature as

indicated below--

(a) SWR TRACK (3RAIL PANELS):

Rail Temp.

at laying

tm -

22.5

to

tm -17.6

tm -

17.5

to

tm -12.6

tm -

12.5

to

tm -7.6

tm - 7.5

to

tm -2.5

tm - 2.4

to

tm +2.5

tm + 2.6

to

tm +7.5

Laying

gap (mm)

12 10 8 6 4 2

tm - Average of maximum & minimum rail temperatures in the year

Single Rails (12 / 13 metre long)):

RAIL TEMPERATURE at laying LAYING GAP (mm)

0° TO 10 ° 10

10° TO 25 ° 8

25° TO 40 ° 6

40° TO 55 ° 4

55° TO 70 ° 2

Above 70 ° 0

For providing specified expansion gaps, the contractor shall, at his cost, arrange

proper liners which shall be made of steel. Each liner must have stamped on it the

corresponding expansion space in millimeters.

The expansion liners should be kept in position at the joints for at least six rail lengths

at a time and the rails butting against expansion pieces.

Bent rails shall should be straightened with a jim crow, before laying.

The rails used at Level Crossings and Station Yards should be given a coat of coal

tar before laying.

The shortest length of rails to be used in track shall not be less than 5.5 m. except as

a temporary measure,

Rails of the same length should be used in pairs.

The rails and other fittings as required for the work shall be lead to site of actual

laying in track without causing any damage to them.

Single rails so brought to site shall be converted into 3 rail welded panels / longer

panels by Short Pre Heat process of Thermit Welding process or by Mobile Flash Butt

welding plant where so specified in the Schedule of Quantities.


199

Rails shall then be linked to sleepers with specified fastenings which shall be

correctly fixed and tightened. The track shall then be aligned.

Points & Crossings :

Points & Crossings shall be laid on PSC sleepers including approach & exit sleepers

as per RDSO design unless otherwise specified in the Schedule of Quantities.

All the points and crossings including trap points shall be supplied complete

including all parts (sub assemblies), lead rails, all fittings, and sleepers including

approach and exit sleepers.

Transportation of sleepers:

While transporting PSC points and crossing sleepers, the loading and unloading

shall be done carefully as per para 1413 (1) and (2) of IRPWM so as to avoid

damage to them.

Laying of turnouts in Track :

3.5.4.1 The availability of all fittings at site shall be ensured as per latest drawings.

3.5.4.2 When the turnout is to be laid in running track and space is available it is

preferable to first assemble complete turnout on a level ground adjacent to the

site of laying.

3.5.4.3 Red/blue rounded marking on the sleepers should invariably be kept on

the right hand side irrespective of left hand or right hand turnout.

3.5.4.4 Spacing of sleepers & their orientation should be strictly as per layout

drawing. (Refer Annexure-14/1 of IRPWM).

3.5.4.5 The approach sleeper in advance of switch portion and the exit

sleepers behind the crossing portion should be provided without fail as they are for

gradual elimination of slope of rail top (1:20).

3.5.4.6 The assembled turnout shall be inserted in position after breaking it

into three panels viz. Switch, lead and crossing portions, by means of cranes or

rollers. In case of Manual insertion, the PSC turnout sleepers be inserted sleeper by

sleeper ensuring that at no time the alignment and level is beyond permissible

limits.

All the points and crossings shall be laid at correct locations and alignment on

properly prepared ballast bed and correctly linked as per the relevant drawings

and specifications.

The turn in curve of the turn outs shall conform to provisions of para 410 of IRPWM.

The ballast profile of turn in curves (wider width on out side) shall be as per

Annexure 2/13 para 263 of IRPWM.

After linking in position, the turnouts shall be correctly aligned and leveled to

designed L-section.

3.6 Bridges :

Longitudinal Profile of Rails – In standard plate girders no camber is provided.

Open web girders of span 30.5 m. and above are provided with camber. Track on


200

these bridges should be laid correctly following the camber of the girder. While re-

timbering is done it should be ensured that the longitudinal level of rails follows the

camber of girders.

The rail joints on girder bridges with opening less than 6.1m shall be avoided. For

other spans, the preferred position of rail joints is at 1/3rd of span from either end as

per para 272 (3) of IRPWM).

On the approaches of Bridges, rail joints should be avoided within 3 metres of a

bridge abutment as per para 277 (4) of IRPWM.

SWR on Bridges – SWR may be continued over girder bridges with un ballasted

decks up to 13.3 m. opening if the length of SWR is symmetrical to the centre line of

bridge and up to 6.1 m. opening if the length of SWR is unsymmetrical to the

centre line of the bridge.

No fish-plated joint should be located on the girder or within six metres from either

abutment. In all such cases rail free fastenings, like rail free clips shall be used, so

that relative movement between rail and sleepers may take place.

LWR/CWR on Bridges – In the case of laying LWR/CWR, provisions of LWR Manual

should be followed.

Provision of Guard Rails on Bridges –Guard rail should be provided on all girder

bridges (including pre-stressed concrete girder bridges without deck slab) whether

major or minor. Guard rails should also be provided on all major and important

ballasted bridges.

The design of guard rails on the bridge and its approaches shall be as per para

275(2) of IRPWM. On the approach of the bridge the guard rails shall be flared and

bent down as per design.

Special guard rail PSC sleepers may be used on ballasted deck bridges and

approaches. However, on un-ballasted steel girder bridges, steel channel sleepers

will have to be used but PSC approach sleepers will still be used in every case.

On all flat top, arch and pre-stressed concrete girder bridges with deck slab,

where guard rails are not provided, whole width of the bridge between the

parapet walls shall be filled with ballast up to the top of sleeper level.

Gang path as per para 276 of IRPWM, shall be provided on the sleepers on the

bridge only in case of un-ballasted girder bridges.

Level Crossings:

Rail joints should be avoided in check rails and on the running rails, within the level

crossings and three meters on either side.

In the case of S.W.R., the short welded panel may be continued through the level

crossing, avoiding fish plated joint on the level crossing and within six meters from

the end of level crossing.

The level crossing should not fall within the breathing length of L.W.R.


201

Check rails at level crossings should be at least 2 metres longer than the width of

the gate.

No holes in running rails shall be made for providing distance blocks between

running rail & check rails. Flange way clearance should be obtained by providing

designed PSC sleepers for level crossings with specified LC fittings.

The horizontal and vertical clearances between running rail and check rail at level

crossing shall be maintained as detailed below –

Horizontal clearance between the heads of running rail and check rail : minimum –

51 mm – maximum- 57 mm.

Minimum Vertical clearance from top table of running rail to any fixture between

running rail and check rail like distance block, bracket, bolt etc. --- 38 mm

Coal tar shall be applied on running rails and guard rails to prevent corrosion.

Road surface at level crossings between gate posts to full width of gates, shall be

at rail level and made of either RCC slabs or black top. The road on the level

crossing and on approaches, shall be provided complying with instructions

contained in items 12 to 15, of Annexure 9/1 para 904, Chapter IX of IRP WM.

Whistle boards (W/L), Stop boards, LC indicator boards and Speed breaker

indicator boards etc. shall be fixed on the rail / road approaches of the level

crossing as provided in para 916 of IRPWM.

Other parameters for level crossings as laid down in Annexure 9/1 of para 904 of

IRWM shall be followed.

Height Gauges on Electrified Sections.-

Height gauges should be erected on either side of the overhead equipment or

other equipment at every level crossing as per provisions of para 910 (4) of IRPWM.

Welding of Rail Joints :

It is preferable to weld rail joints by Flash Butt welding process. If that is not

considered feasible, the rail joints at site shall be welded with Alumino Thermic

welding of rail joints by short pre-heating (SKV) process to IR Specification no. T-

19-1994 as detailed in RDSO ‘Manual for Fusion welding of Rails by the Alumino,

Thermic Process ‘Reprint 2006’ with up dated amendments. Detailed procedure of

welding as given in the specifications shall be followed.

3.9 Follow up Packings :

General :

After the track is laid, in general, 3 follow up packings are required to bring the

track to designed level and line. Accordingly the contractor shall be paid only for

three follow up packings. If, however, the track is not found to be of satisfactory

standards even after the 3 follow up packings, the contractor shall carry out more


202

packings / other works to bring the track to standards at his cost and nothing extra

shall be payable to him on this account.

It is desirable that PSC sleeper track is packed by tamping machines and not

manually to get better track geometry and to avoid damage to PSC sleepers.

However, if track machines are not available follow up packings can be done

manually with care to avoid damage to the PSC sleepers. For this purpose,

wooden beaters/ blunt ended crow bars may used for packing the sleepers. In

any case, the contractor has to avoid damage to sleepers at all costs.

Paint mark shall be made on the rails showing the spacing of sleepers as per the

specified sleeper density.

The packing shall be done in the rail seat area (from end of sleeper to about 45

cm in side the rail seat) leaving the central portion of the sleepers which shall be

loosely packed to avoid centre binding of sleepers.

Leading and putting of additional ballast from the ballast stacks will be required in

follow up packings to achieve designed level and ballast profile. This is part of the

work of ballast supply and spreading and will be done by the contractor in stages

as per requirement through out the follow up operations.

First Packing :

The track shall be lifted to the designed levels and slewed to correct alignment

with the help of reference pegs already fixed and as directed by the Engineer’s

representative.

This operation may be done in stages depending upon the magnitude of work

involved

While packing, sleepers should be shifted to correct spacing. These shall then be

squared.

The sleepers shall be well packed with ballast under them, taking care that the

sleepers are not damaged during packing.

Roughly the ballast profile as indicated in para 263 of Indian railway permanent

way manual 1986 reprint of 1999 shall be achieved. For this purpose, additional

ballast from the stacks along the alignment shall be lead and dumped over the

track.

Correct track parameters ie. Gauge, alignment of rails, square ness of the

sleepers, longitudinal and cross levels, expansion gaps at rail joints etc. shall be

achieved as directed by the Engineer’s representative.

All track fittings shall be properly fixed in position and tightened. All missing fittings

shall be recouped.


203

Second packing :

After the first packing, a gap of 2/3 days be given and effort shall be made to roll

the track with a locomotive/ other rail vehicle, if available. RITES/ Employer shall try

to arrange run of a locomotive for this purpose, free of cost. Before such a run, it is,

essential that the contractor brings all track parameter in a satisfactory condition

so as to allow such rolling without affecting safety of such rolling stock/track for

which the contractor shall be solely responsible. If this is not possible, the contractor

should, at his own cost arrange a run of any other loaded vehicle/ lorry etc. at his

cost, to carry out whatever rolling and consolidation is possible under the

circumstances. Second packing shall be done after running of loco/loaded

vehicle.

The sleepers shall be adjusted to correct spacing and alignment before the

Second round of packing. Spacing and square ness of other sleepers shall also be

checked and corrected as required.

During this packing the alignment and levels of track, points and crossings, level

crossings, bridges etc. shall be brought to designed value. Check rails & guard rails

where provided shall be adjusted to correct alignment and clearances. Similarly

curves shall be adjusted to designed alignment, levels and correct super elevation

shall be provided on them.

The ballast section shall be dressed as directed by Engineer’s representative to

uniform height and width with correct side slopes.

Third and Final Packing :

Again, a gap of 3/4 days be given and effort shall be made to roll the track with a

locomotive/ other rail vehicle, if available. RITES/ Employer shall try to arrange run

of a locomotive for this purpose, free of cost. If this is not possible, the contractor

should, at his own arrange few runs of any other loaded vehicle/ lorry etc. at his

cost, to carry out maximum possible rolling and consolidation under the

circumstances. Third packing shall be done after running of loco/loaded vehicle.

Any sleeper which has shifted from correct spacing or gone out of square shall be

moved back and squared after loosening the fastenings, care being taken not to

damage the PRC Sleepers while slewing the sleeper. The fastenings shall be

tightened again after squaring.

In this round of packing, the track should be brought to required alignment, level,

gauge etc. as per design and as laid down in the specifications. The track shall be

opened for the traffic after this packing so as to allow specified speed.

In case the contractor fails to achieve designed track alignment and levels and

specified tolerances, the contractor shall have to take remedial measures as

required including additional manual packings / other works, so as to achieve the

specified track design and tolerances. The cost of all such additional works shall be

entirely to contractor’s account and nothing extra shall be payable for these

works.

The ballast profile shall be made up and dressed as per the specified ballast profile

for plain track, curves, bridges, level crossings, bridges etc.


204

Signages :

The contractor shall provide all warning / indication, speed boards etc. as

required. All such boards shall be fixed as per design and at correct locations as

directed by Engineer – in Charge.

Curves : The following Indicators/Boards shall be provided in curves–

Curve Board – Each approach of a curve should be provided with a curve board

at the tangent point fixed on the outside of the curve. This Board should indicate

the radius of the curve, the length of the curve, length of transition in metres and

the maximum cant provided on the circular portion of curve in millimetres.

Rail Posts Indicating Tangent Points – On the inside of the curve, rail posts should be

erected on each approach of the curve, to indicate the position of the beginning

and end of transition curves. These rail posts may be painted in red and white

colours respectively. In the case of non transitioned curve, similar rail post should

be erected on the tangent track and on the circular curve over which the cant is

run out, indicating the begining and end of the virtual transition.

Versine station numbers starting from zero at 3 stations before the start of curve

shall be painted at 10 meter interval on the inside web of outer rail of the curve

and shall be continued over the entire length of the curve and 3 stations beyond

with figures in white paint over black back ground.

Indication of cant on track – Super-elevation or cant should be indicated by

painting its value on the inside face of the web of the inner rail of the curve and at

every versine station, beginning with zero at the commencement of the transition

curve. The value of cant should be indicated on the circular curve at its beginning

and at the end. In the case of long circular curve the cant value should be

indicated at intermediate stations at a distant not exceeding 250 metres.

Operation indicated in c & d above are included in the item and nothing extra is

payable on this account.

Kilometre, Hectometre and Gradient Posts – These may be of R.C.C./ stone slabs as

per Schedule of Rate, specifications and approved drawing and fixed at right

angles to the track on the cess so as to be distinctly visible. The figures, arrows and

letters should be painted in black on a white background.

Land boundary posts, Station & bridge name boards, bridge tablets and other

miscellaneous boards: These boards & posts shall be made as per design and fixed

as directed by the Engineer – in Charge.

Fouling Marks – These should be fixed at the point at which the spacing between

the tracks, begin to reduce to less than the minimum as laid down in the schedule

of dimensions. The design of Fouling mark shall be as per para 236 of IRPWM.


205

3.11 Specifications for Finished Work:

3.11.1 Ballast profile:

3.11.1.1 The ballast profile should be in conformity with para 263 of IRPWM and

brought to specified section.

The ballast cushion shall be checked at three random locations in each 100 M

(these locations shall be recorded) and the average value shall be considered for

acceptance.

3.11.1.2 The expression “Ballast Cushion” wherever used in these specifications,

shall mean depth of clean layer of ballast below the bottom of sleepers and

above the finished top of formation, measured under the rail seat.

3.11.2 New Track Tolerances :

3.11.2.1 In cases where the follow up packings have been done with ‘On Track

Tamping machines’, the new track shall conform to the following track standards.

The track measurements should be taken in floating conditions.

Track

Parameter

Items for measurement Max

variation

acceptable

(a) Gauge sleeper to sleeper variation + 2 mm.

(b) Expansion

gap

Over average gap worked out by

recording 20 successive gaps

+ 2 mm

(c) Joints

Low joints not permitted

High joints not more than .

Squareness of joints on straight

± 2 mm

± 10 mm

(d) Spacing

of sleepers

With respect to theoretical spacing ± 20 mm

(e) Cross level To be recorded on every 4th sleeper ± 3 mm

(f) Alignment On straight on 10M. Chord. ± 2 mm

On curves of Radius more than

600 M. On 20 M. Chord.

Variation over theoretical versines:

± 5 mm

On curves of Radius less than

600 M. On 20 M. Chord.

Variation over theoretical versines

± 10 mm

(g)

Longitudinal

level

Variation in longitudinal level with

reference to approved longitudinal

sections

50 mm


206

3.11.2.2 In case of private sidings with restricted speed potential and where the

packings have been done manually, the new track shall conform to the following

track standards. The track measurements should be taken in floating conditions

S.

N

Track Parameter Items for measurement Max variation

acceptable

1 i. Gauge on straight

& curves up to 350 m

radius.

ii. On curves sharper

than 350 m radius

iii. Sleeper to sleeper

variation in gauge

Nominal Gauge of 1673 mm.

Slack Gauge of 5 mm i.e. 1678

± 6mm

± 6 mm

2 mm

2 Expansion Gap at rail

joints

Maximum deviation from the

prescribed gap (Average gap

worked out by recording 20

successive gaps)

± 2mm

3 Joints Low joints not permitted.

High joints not more than

Maximum out of Square-ness of

joints on straight.

Maximum out of square-ness of joints

on curves

3mm

±10mm

83 mm.

4 Spacing of Sleepers With respect to theoretical spacing ± 20mm

5 Cross level To be recorded on every 4th sleeper ± 5 mm

6 Alignment on 7.5 M

chord

On straight

ii. On curves,

variation over theoretical versions.

(on curves station to station variation

in versine shall not be more than

10mm)

± 5mm

± 10 mm at

isolated

locations.

± 5mm

± 7 mm at

isolated

locations.

7 Longitudinal level With reference to approved

longitudinal sections.

± 50 mm

8

Uneven ness

Unevenness (variation in longitudinal

profile of track as measured on 3.6

m chord at the centre)

not more than

10mm, 15 mm

can be

tolerated at

isolated

locations

Note : In item 6 & 8 isolated locations means not more than 10 locations in one km.

3.11.3 The payment for finished work shall be made only when the constructed

track complies with track parameters / tolerances given above and as per terms

and conditions of contract..


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3.12 Maintenance /Defect liability period :

3.12.1 The safe and satisfactory maintenance of all assets / works of the project

handed over to the contractor by RITES/Employer / constructed by the contractor

will be the responsibility of the contractor, during the period of construction and

thereafter till the assets are finally handed over to RITES/Employer by the

contractor.

After completion of the works, the contractor shall maintain all assets during the

defect liability period as specified in tender conditions. The defect liability period

shall start from the date of completion of the works as accepted by the Engineer –

in charge. During this period, the contractor shall carry out the following activities

at his cost:

All track materials supplied by the contractor and installed in track shall render

satisfactory performance in service and must not develop any manufacturing

defects during the defect liability period. If any such defect / lack of performance

is noticed during the defect liability period, the contractor shall replace the

materials and carry out all other works connected with such defect / lack of

performance at his cost to the entire satisfaction of the Engineer – in charge.

Nothing extra shall be payable on this account.

Maintenance and repairs to formation, cess and slopes of banks/ cuttings to

proper profile.

Cleaning and repairs to drains including cleaning of water ways of the bridges.

Maintenance of ballast profile to designed section including recoupement of

ballast deficiency, if any.

Maintenance and repairs to track, as required, to keep the track parameters

within the limits as specified in para (3.11.2) above.

Replacement of missing/ defective/ ineffective fittings and keeping all fittings in

proper position and fully tight.

Maintenance and adjustment of expansion gaps at rail joints as laid down to keep

the joint gaps within the range as specified in para 510(3) of IRPWM.

Maintenance of track on bridges, level crossings and points and crossings as per

design and specifications.

Maintenance of all civil works including road, equipment, fixtures/ fittings etc. at

level crossings.

Maintenance of station yards, fouling marks, all name boards, indication boards

and all track indicators painted on rails/ boards etc. to a satisfactory condition.

The assets shall be handed over to Engineer-in-Charge / Employer at the end of

defect liability period as per stipulations given in Technical Specifications.


208

3.13. Reconciliation of quantities of rails/ other P. Way material issued to the

contractor by RITES / Employer:

3.13.1 Rails

3.13.1.1 The rails will be issued to contractor from RITES / Employer’s store, in

metres.

One metre rail shall be considered to weigh 52 kg for 52 kg rails and 60 kg for 60 kg

rails issued to the contractor.

3.13.1.3 Calculation of consumption :

To calculate the rail length laid, both rails of the track laid will be measured

separately (excluding complete layout of points & crossings, trap points, Glued

joints, check rails, guard rails, SEJs etc), and added.

No allowance for wastage of rails will be allowed.

The quantity by which the consumption of rails worked out vide clause 3.13.1.3 a)

above falls short of quantity issued to the contractor vide para 3.13.1.1 will be

considered as excess quantity of rails issued to the contractor.

3.13.1.4 Disposal of excess quantity issued :

The excess quantity of rails issued as worked out vide para 3.13.1.3 c) shall have to

be returned back by the contractor to RITES/Employer in their store. All cost for

handling, leading, lifting etc. of such rails shall be fully borne by the contractor and

no payment, whatsoever, shall be made to the contractor on this account.

If, however, the contractor fails to return the excess quantity of rails, recovery at

the rate of (Last purchase price including all taxes & transportation, handling,

packing etc. charges + 12.5 % supervision charges thereon) per metric tonne of

rails, shall be made from his bills. The weight of the rails for this purpose will be

calculated as per Clause 3.13.1.2.

3.13.2 Other materials :

3.13.2.1 Other materials like sleepers, fittings etc., if issued, by RITES / Employer to

the contractor will be issued in numbers. After the work is completed, the number

placed in track will be counted and must match with the quantity issued. Shortfall,

if any, shall have to be made good by the contractor who will return all excess

materials issued to him by depositing the same in RITES / Employer’s store in work

area at his cost.

3.13.2.2 No wastage is to be permitted.

3.13.2.3 In case of failure of the contractor to return excess material issued to him,

the cost of such material shall be worked at the rate = last purchase price of the

material by RITES / Employer including all taxes & transportation, handling, packing

etc. charges + 12.5 % supervision charges thereon. This worked out cost shall then

be recovered from contractor’s dues / bills.


209

SECTION – III

Dismantling and Re – Linking of Track

4.1 Dismantling:

4.1.1 Dismantling of plain track, curved track, welded track, points & crossings,

level crossings, track on bridges etc. where ever required shall be carried out by

the contractor as follows—

4.1.2 The track which is to be dismantled will be surveyed by the engineer with

the contractor and all materials existing in track shall be marked with paint to

indicate usable and unusable materials duly approved by the engineer. Such

marking will be done by the contractor at his own cost. Inventory of all materials in

track to be dismantled, shall be taken jointly by the contractor with a

representative of site engineer, category wise which shall be signed by both.

4.1.3 After dismantling, all released materials will be stacked within 50 metres of

the site of dismantling in separate stacks of usable and unusable materials. The

materials including fittings of different layouts of track (plain track, points &

crossings, glued joints, LCs, bridges etc,) shall be stacked separately. Such leading

and stacking will be done by the contractor at his own cost and nothing extra shall

be payable on this account.

4.1.4 The material shall remain in the custody of the contractor till it is used or

taken over by RITES /Employer. If any shortage of materials is found while re using it

or at the time of taking over by RITES/ Employer, recovery of the cost of such

shortage will be made from the dues of the contractor.

4.1.5 Care shall be taken that the materials are not damaged during dismantling.

4.2 Ballast :

If directed by the Engineer – in – Charge, ballast under the track being dismantled

will be removed from site up to existing formation level and duly stacked within 50

metres of the site. The formation shall then be leveled to proper slope.

If the released ballast is required to be screened , it shall be measured by the

engineer in presence of contractor. For screening of ballast, payment will be

made as per Schedule of rates.

The screening of ballast shall be done by the contractor as per the procedure

detailed in the Section on ‘Routine Track Maintenance Works’. The screened

ballast shall be neatly stacks at locations as directed by the engineer.

The muck generated during screening of ballast shall be disposed off by the

contractor as directed by the Engineer – in – Charge. Nothing extra shall be

payable on this account.

4.3 Re-linking of track :


210

If the material released from dismantling of track is to be used for re- linking of track

at same / other location, the work will be done as per procedure given below -

4.3.1 Ballast screened and stacked as detailed in clause 4.2.3 shall be measured

and lead to site of laying and spread on formation to required depth. No payment

will be made to contractor for leading the ballast from stacks of screened ballast

to site of laying.

4.3.2 Similarly all usable track materials viz. sleepers, rails, points & crossing, track

fittings etc. should be used for track linking as directed by the engineer. The

contractor will lead all the required materials to new location, lay them in track

and will be paid as per Schedule of rates. No payment will be made for leading

the materials to site of re – linking.

4.3.3 If the number of released usable track fitting is less than what is required for

track linking, the same quantity will be issued by RITES/ Employer to the contractor

for use in re linking. Such fittings will be issued from RITES/ Employer ’s store free of

cost and will be lead by the contractor to site at his cost. No payment what so

ever, will be made to the contractor for leading such fittings.

4.3.4 The follow up procedure after track linking will be as stipulated in Section-III

of these specifications.

SECTION – IV

Routine Track maintenance works.

Through Packing of Track :

5.1.1 General: Through packing shall consist of the following operations in

sequence. The length of track opened out on any one day shall not be more than

that can be efficiently tackled before the end of the day:

(i) Opening of the road,

(ii) Examination of rails, sleepers and fastenings,

(iii) Squaring of sleepers,

(iv) Slewing of track to correct alignment,

(v) Gauging,

(vi) Packing of sleepers including lifting & leveling,

(vii) Repacking of joint sleepers,

(viii) Boxing of ballast section & tidying.

5.1..2 Opening of Road: Ballast on BG tracks should be opened out from end of

sleeper to 450 mm inside of the rail seat on either side rail to a depth of 50 mm.

below the packing surface without disturbing the cores under the sleepers.

5.1.3 Track shall be examined to detect cracks in rails, broken sleepers, broken or

missing fittings. All such materials are to be replaced and loose ones tightened.

Material required for replacement will be supplied by RITES/EMPLOYER free of cost

at the depot. Contractor will have to lead the same to work site at his cost.

Contractor will deposit all released material in the RITES/EMPLOYER depot.


211

5.1.4 Any sleeper which has shifted from correct spacing or gone out of square

shall be moved back and squared after loosening the fastenings. The

fastenings shall be tightened again after squaring.

5.1.5 Slewing of track to correct alignment: - Slewing of track to correct

alignment should be done after opening out the road, loosening the cores at ends

and drawing out sufficient ballast at the ends of the sleepers.

5.1.6 Gauging shall then be done in a way that it does not introduce kinks in

track. Uniform gauge should be aimed at.

5.1.7 The track shall then be given final packing. For this, sighting shall be done

along the base rail and if any dip or low joint is found, it shall be corrected by

packing up the sleepers. After the base rail is thus packed for two or three rail

lengths, the cross levels on the opposite rail shall be rectified by packing the

sleepers under the rail.

5.1.8 The joint and shoulder sleepers shall be re-packed and cross level adjusted

as required.

5.1.9 Boxing to Ballast section and Tidying – Clean ballast should be worked in

with ballast forks or rakes. The ballast section should be dressed to the specified

dimensions, The deficiency of ballast, if any, shall be reflected along the centre of

the track and not under the rails or in the shoulders. The cess should then be tidied

up and maintained to correct depth below rail level and cross slope for effective

drainage of track be provided according.

5.2 Through packing of points and crossings

5.2.1 Through packing of points and crossings will comprise of all operations of

through packing detailed in clause 5.1. In addition it will also include checking and

adjustment of clearances at toe of switch, Heel of switch, check rails, wing rails,

etc. The packing of sleepers, specially, at toe of switch and under the crossing shall

be done firmly adjusting alignment and levels. Boxing and dressing of ballast shall

be done as per profile and no shortage be allowed on shoulders. All fish bolts and

nuts at rail joints shall be properly oiled and greased.

5.2.2 Burrs developed at nose of crossing or toe of switch shall be removed by

careful chiseling.

5.2.3 On non interlocked points, cleaning and lubrication of all slide chairs shall

be done. On interlocked points, lubrication of slide chairs on which signalling gears

are not fixed shall also be done. For any bent tongue rail, if required, Jim-crowing

may have to be done and the gap at toe of switch and in switch rail and stock rail

adjusted as required. All required staff, equipment and consumables etc. for

this work, will be provided by the Contractor at his cost.

Picking up of Slacks : Picking up slacks shall be done where the alignment is kinky

or top level is uneven. In all cases sighting shall be done, the defects assessed and

marks made on sleepers to be dealt with in chalk. The marked sleepers should then

be dealt with as in through packing, care being taken that the packing of


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adjacent sleepers does not get disturbed. In case a large percentage of sleepers

need attention in a rail length, the entire rail length should be attended to. When

rail joints are picked up, at least three sleepers on either side of the joints are

packed. In the case of a low joint, the fish plates should be slightly loosened and

the joint tapped, so that the rail ends are, rendered free and are capable of being

lifted. After the joint is thoroughly packed the fish plates should be tightened

again.

Screening of Ballast : The words ‘Screening of ballast’ where ever used in these

specifications mean screening of track ballast on a 20mm x 20 mm square mesh

sieve where the material passing through the sieve is called muck and thrown

away and the portion retained on the sieve is called screened ballast and is used

for track.

5.5 Systematic Overhauling (Shallow screening) –

The crib ballast between sleepers should be opened out to a depth of 50 to 75

mm. below the bottom of sleepers, sloping from the centre towards sleeper end.

The ballast in the shoulders opposite to the crib as well as the sleepers should be

removed to the full depth. A slope is given at the bottom sloping away from the

sleeper end. The ballast is then screened and put back. Care should be taken to

see that the packing under the sleepers is not disturbed and the muck removed is

not allowed to raise the cess above the correct level.

Two contiguous spaces between sleepers should not be worked at the same time.

Screening should be progressed in alternate panels of one rail length. In no

circumstances should several rail lengths of track be stripped of ballast

Where drains across the track exist, they should be cleaned and filled with

boulders or ballast to prevent packing from working out and forming slacks.

After screening, full ballast section should be provided. Deficiency, if any, should

be shown in the central portion of sleeper and this also should be made up soon.

After screening through packing of track shall be done as per Cl.5.1.

Cess when high should be cut along with overhauling and when low should be

made up. A template should be used for this purpose.

In the case of L.W.R territory, the provisions in L.W.R. Manual should be followed. In

the case of S.W.R. area screening may be carried out at rail temperatures and

conditions as detailed in Para 509 of IRPWM.

All works mentioned above are to be carried out by the contractor against this

item including all labour, equipment, tools, consumables etc. at his cost and

nothing extra shall be payable. The ballast where required shall, however, be

arranged by RITES/Employer free of cost to the contractor but he will have to lead

it up to 50m lead and dump it in track for which nothing extra shall be payable.


213

5.6 Deep Screening of Ballast-

5.6.1 Reference pegs for final track alignment and level shall be fixed before

undertaking deep screening of track. Instructions and procedure contained in

para 238 of IRPWM shall be followed for carrying out deep screening work.

5.6.2 The work should be taken in hand only after imposing speed restriction of 20

kmph and speed restriction boards put up and lookout men posted.

5.6.3 Adequate number of wooden blocks shall be arranged at site.

5.6.4 After screening, the track should be lifted to provide required ballast

cushion.

5.6.5 Follow up packings shall then be done and the track should be packed to

final position w.r.t. alignment and level and then boxed.

5.6.6 Lifting should be limited to 50 mm. at a time.

5.6.7 The speed should be gradually raised as per para 238(g) of IRPWM.

5.6.8 All works mentioned above are to be carried out by the contractor against

this item including all labour, equipment, tools, consumables etc. at his cost and

nothing extra shall be payable. Speed indicator boards, their manning and lighting

up during will also have to be arranged by the contractor at his cost. Extra track

ballast, if required, will however, be arranged free of cost by RITES/Employer within

50 m of work area but will have to be lead from there to work site and spread in

track as per requirement, by the contractor at his cost.

(C) Technical Specification for Stone Dust

Stone dust produced in a plant should generally conform to following

specifications :

a) It should be coarse, granular and well graded.

b) Skip graded material is not permitted.

c) Non -plastic fines (particles of size less than 75 micron) are limited

maximum to 12%, whereas plastic fines are limited maximum to 5%.

d) The Stone dust should have particle size distribution curve within one of

the bands of enveloping curves shown in Figure 1.6 or the percent

passing of the material through each IS sieves should lie between the

upper and lower limit of Stone dust as given in the Table 1.1

e) The material should be well graded with Cu & Cc as under :

Uniformity coefficient, Cu = D 60/D10 > 7

Coefficient of curvature, 1060

230

xDD

DCC = between 1 and 3

f) Particle size distribution must follow one of the gradation ranges

tabulated below.


214

Table 1.1: Particle size distribution ranges for different grades of Stone dust

1. 40mm 100 95-100 95-100

2. 20mm 100 93-100 80-100

3. 10mm 95-100 85-95 65-85

4. 4.75mm 92-99 70-92 43-70

5. 2mm 65-90 46-65 22-46

6. 600 micron 33-50 22-33 08-22

7. 425 micron 28-40 18-28 05-18

8. 212 micron 16027 10-16 00-10

9. 75 micron 00-12 00-10 00-08

1.10.4 Selection of Stone dust

Depending on the source of material, the Stone dust can be categorized in

the following categories:

• Natural material

• Machine manufactured material

� Crushed material

� Blended material

1.10.4.1 Proper survey of area close to projects needs to be carried out to

identify suitable sources of Stone dust required for the project. Aim of such source

identification survey is to use naturally available material, or select alternatives of

machine manufactured Stone dust through crushing, blending or a combination,

which is cheap and conforms to the specifications laid down.

1.10.4.2 The parent material of the Stone dust so chosen should be chemically

inactive and sturdy in normal working environment. Brickbats, factory slag, weak

dissolvable stones like lime, shale, laterite etc. need not be selected as Stone dust.

1.10.4.3 The choice of gradation as provided in 1.10.3 (f), above, may be

exercised judiciously, based on the availability of material. It may be advisable to

choose the grade A for finest subgrade soils (requiring 1.0m thick layer of blanket),

and grade B or C for coarser subgrades (requiring less thickness of blanket).

1.10.5 Mechanical Production :

The Blanket can be produced by adopting either crushing methodology or

Blending Methodology as described in Paras 6.1 and 6.2 respectively of RDSO’s

Specification No.GE.IRS.2 (Final) dated July 2005 and to which reference can be

made for any details. Crushing Methodology is resorted to in the event of non

availability of natural source of Stone dusts and involves crushing the rock /

boulder to produce crushed Stone dust. Blending methodology involves proper

blending of two or more soils or in combination with soils crushed material like

stone chips or quarry dust.

1.10.6 Quality Control on Stone dust at Production site


215

1.10.6.1 The source of Stone dust, detailed in para 1.10.4, needs to be identified

based on tests & studies conducted and conformity of the material to the

Specification as laid down in para 1.10.3.

1.10.6.2 It is desirable to have a check on quality of material at

source/manufacturing point so that major deviation in quality of the material

being sent to site does not exist. It would be in the interest of the supplier to have

such tests conducted on his own to avoid any complication at a later stage.

1.10.6.3 The frequency of such test could be laid down by the engineer in-

charge, if need be. In the absence of any other instructions, at least one test may

be performed per day to check the particle size gradation at the point of loading

into the trucks. However, the final acceptance of the Stone dust should be at the

site where it is laid, as per para 1.10.6.6.

1.10.6.4 The supplier/ Engineer may also lay down proforma for 'Incoming

Material Register ' to be maintained at manufacturing point for having a control

on utilization of different grades of material, especially where blending is done

using crushed as well as local material.

1.10.6.5 Test for Quality : Stone dust should be tested as per IS: 2720 (Part 4) of a

minimum of one test per 500 cum. or part thereof to plot particle size distribution

curve, so as to assess its suitability. It would be necessary to carry out wet analysis

to assess actual percentage of fines. To expedite testing work, dry sieve analysis

may be carried out if variation between results of dry and wet analysis is not

significant and adequate margin exists with respect to acceptance criteria.

However, in such cases also, wet analysis has to be carried out at frequent interval

to verify the extent of variation. In any situation, acceptance of Stone dust would

be based on wet analysis only. The sample for wet analysis should be prepared as

per para 4.3 of IS: 2720 (Part 4).

1.10.6.6 Acceptance Criteria :

The material should generally conform to specification as given at para 1.10.3.

1.10.7 Transportation:

The Stone dust should be transported wet after mixing water in order to achieve

OMC, in tippers for direct unloading on formation.

1.10.8 Laying, Spreading and Compacting

1.10.8.1 The Stone dust must be spread with a tractor mounted grader or a

paver-finisher in layers of uniform thickness, before allowing compaction.

1.10.8.2 Compaction to specified levels of RD or percentage of MDD (para

1.10.10.3) will be carried out through a number of passes of vibratory rollers of 100-

120 kN static weight or equivalent capacity. A combination of vibrating rolling


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initially and static finishing rolling may be established through trials. Speed of roller

shall not exceed 5 km/hr.

1.10.8.3 Proper control of moisture is required to optimize the compaction effort.

Optimum moisture content may be established through Modified Proctor

Apparatus (IS: 2720, part 8) and moisture may be added by sprinkling at the plant

or at site as per the requirement.

1.10.8.4 Rolling is to be carried out in layers of not more than 300 mm each,

following the same camber profile as provided in the subgrade layer and to be

maintained upto the top layer.

1.10.8.5 No provision for uncompacted portion may be made on the edges of

embankment. The sides may be hand rammed with a suitable rammer.

Note : The engineer should generally expect to get MDD above 2.1 gm/cc, and

OMC in the range of 5-9%, as matter of guidance.

1.10.9 Quality Control Checks on Finished blanket work :

1.10.9.1 Degree of compaction of each layer of compacted blanket should be

ascertained by measurement of dry density/Relative Density of soil at locations

selected in specified pattern. The method of sampling, frequency of tests, method

of tests to be conducted and acceptance criteria to be adopted are as under.

1.10.9.2 Method of Sampling :

(a) The sampling adopted has to be such that effectiveness of proper

compaction having been done for the entire area under consideration can be

judged. For this, the Engineer in-charge should lay down the method adopted in

detail depending on site conditions and accordingly records of checks done are

properly maintained. However, in absence of such procedure laid down, following

method should be adopted:

(b) Suggested method of sampling : For each layer, a minimum of one

sample at a predetermined interval (in compliance with the requirement stated in

next para) along the centre line of the alignment would be taken. The checking

points may be staggered to the extent possible.

(c) Frequency of Tests : Density check would be done for every layer of

Stone dust as per following minimum frequency:

At least one density check for every 200 sqm of blanket layer. (say, every 18 to

30 m for single line, or doubling work and every 12 to 16 m for a double line

construction.)


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1.10.9.3 Method of in-situ dry density measurements :

Any of the following methods could be adopted as per the requirements at site -

Method of

measurement

Procedur

e of test

Parameters to

be measured Remarks

i) Sand

Replacement

Method

As per IS-

2720

(Part 28)

1974

a) Insitu Dry

Density

b) Moisture

content

May be adopted for all

type of material

ii) Core Cutter

Method

As per IS-

2720

(Part 29)

1975

-do-

In some of the coarse-

grained soils (with little fines)

taking core cutter samples

is difficult. In such cases,

sand replacement method

may be used for density

measurement.

iii) Nuclear

Moisture

Density Gauge

As issued

by RDSO

a) Bulk density

b) Moisture

content

c) Dry

density d)

Degree of

compaction

May be used in consultation

with RDSO

iv) Compactor

meters fitted

on roller (On

roller

continuous

compaction

control)

As issued

by RDSO

As issued by

RDSO

May be used in consultation

with RDSO

1.10.10 Acceptance Criteria :

1.10.10.1 1.10.1 to 1.10.4 above.

1.10.10.2 The Stone dust, which contains fines passing 75 micron IS Sieve, upto 5

percent should have the Density Index (Relative Density) a minimum of

70% as obtained in accordance with IS: 2720 ( Part 14) – 1983.

1.10.10.3 For other materials, field dry density should not be less than maximum

attainable dry density obtained in field compaction trial. However, in

field compaction trial, the maximum attainable dry density should not

be less than 98% of MDD values as obtained by Heavy Compaction

Test (IS: 2720 (part 8) – 1983) in the laboratory. In case, there are

difficulties in achieving 98% of the MDD values as obtained by

Laboratory test, in the field trials, the same may be relaxed upto 95% of

MDD with the specific approval of Chief Engineer/construction,

recording reasons of such relaxation.

1.10.10.4 During widening of bank in case of gauge conversion and

rehabilitation of unstable formation, compaction of blanket layer

should be minimum 95% of MDD as obtained by Laboratory test as per

Heavy Compaction Test (IS: 2720 (part 8) – 1983) or 70% Relative Density

for cohesionless soil (IS: 2720 ( Part 14) – 1983).


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1.10.11 Measurement:

1.10.11.1 Measurement of Stone dust should be done on the basis of finished cross

section after the material and workmanship have been accepted as per

the above criteria. No deduction is to be made towards voids.

1.10.11.2 In very rare cases, where it is not possible to take Stone dust on finished

subgrade, measurement may be done on the basis of stack measurement

with the permission of Chief Engineer in-charge. It may be necessary to

frame different schedule items for different methods of measurement. There

should be no occasion to change the method of measurement unless

specifically provided for in the tender documents duly approved by

competent authority.

1.10.11.3 Method of measurement in case of stack measurement may be the

same as in case of ballast incorporated in "Specification for track ballast-

1999".

1.10.11.4 It is advisable to tally the quantity and quality measured at site with the '

Incoming Materials Register' maintained at plant (para 1.10.6.4) as a means

of double check.


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PART-1

SECTION -7

DRAWINGS, IF ANY

Not Enclosed

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