NPMA Hospitals and Medical Facilities Special Interest Group

Agenda

Topic Time Facilitator1. SIG Overview 5 min. Marsha Campbell2. Working Groups/Potential Topics

5 min. Norman Pugh-Newby

3. Medical Equipment Useful Lives

10 min Gary Quinn

4. Baseline Asset Inventory – The Power of Data

10 min. Paul Chaben

5. Call for Additional Topics 5 min. All6. Working Session 15 min. All7. Working Session Reporting 5min. Norman Pugh-Newby8. Closeout 5 min. Marsha Campbell

Overview

• SIG initiated at the 2013 National Education Seminar

• Developed to assist the NPMA membership to: – enhance their knowledge specific to medical property – provide a leadership role in medical property management initiatives– provide research and guidance in medical property management

issues– support the creation of standards and leading practices applicable to

medical property management– become a venue for discussion and networking for medical property

management

• Leadership Structure– Chairperson– Vice Chair– Work Group Coordinator– Secretary

Overview (Cont.)http://npma-sig.ning.com/groups/group/show?groupUrl=hospitals-medical-facilities-sig&xg_source=activity

Working Groups/Potential Topics

• Working groups will be formed to focus on activities identified in the purpose of the SIG

• Leaders of work groups will liaise with the Work Group Coordinator to ensure that efforts are coordinated, standardized and in scope

• Potential topics:– Healthcare regulations– Selling Surplus Equipment– Facility Moves

Useful Life for Medical Equipment

Gary Quinn, CPPM

What is unique about the useful life on medical equipment?

Shouldn’t equipment being used in a medical environment have the same useful life as other equipment with the same classification?

Why do we care about Useful Life?

• It drives depreciation of an asset• It is required in order to determine

Net Book Value (NBV)• It needs to be consistent for like assets• The life usage convention you are

using must be supportable

Useful Life Conventions• National Stock Numbers (NSN)• United Nations Standard Products

and Services Code (UNSPSC)• National Institute of Government

Procurement (NIGP)• American Hospital Association (AHA)

What to use for Medical Equipment

American Hospital Association (AHA) guidelinesMedicare requires any medical facility being reimbursed to depreciate assets based upon the AHA guidelines

Useful Life ConsistencyUse American Hospital Association (AHA) guidelines for all medical related equipment classifications

Use other convention if applicable for non-medical related equipment classifications

Baseline Asset Inventory – The Power of Data

Paul Chaben

The Data Warehousing Institute (“TDWI”) estimates that poor quality customer data costs U. S. businesses $611 billion a year in operating expenses and overhead. The most serious problems of all occur when poor quality data is used to report corporate financials or to make strategic business planning decisions.

Healthcare organizations that deliver:

“value” high quality at lower cost

will have consistent and long-term success that is reflected by metrics measuring operational performance and capital utilization.

Pain Points• Vague and Generic Data• Grouped Assets• Lack of Unique Identifiers• Ghost Assets• Poor linkage between biomed and

financial records

Power of Data• Creating Foundation Required for

EAM• Point-in-Time Savings• Bridge the gap with financial

accounting systems

Call for Additional Topics

• What are the leading healthcare property management topics currently affecting you?

• Are there new or future regulations that will have an impact on healthcare property management?

• What processes can be improved to help you more effectively accomplish your job duties?

Working Session

Break into working groups and discuss the specified topic

Working Session Reporting

• What were the main points brought up in your discussion?

• How can your Working Group address the identified issues?

• What are the next steps for continuing the dialogue and presenting results to the SIG?

Closeout

• Accomplishments• Timelines for meetings• Next Steps• Questions