November 6, 2014 - Meharry Medical CollegeMarch 2014 A Campuswide Strategic Planning Retreat was...
Transcript of November 6, 2014 - Meharry Medical CollegeMarch 2014 A Campuswide Strategic Planning Retreat was...
November 6, 2014
M-PACT 2.0: Meharry’s Plan for Action 2014-2016
M-PACT 2.0: Meharry’s Plan for Action 2014-2016 is a continuation of M-PACT: Meharry’s Plan for Action 2009-2014. M-PACT 2.0 is a two-year strategic plan that is designed to serve two purposes: (1) to carry forward goals and objectives first identified in M-PACT that continue to be strategically important and (2) to address emerging issues and priorities during the tenure of A. Cherrie, Epps, Ph.D, as President and Chief Executive Officer of Meharry Medical College.
PLANNING PROCESS
Development of M-PACT 2.0 began in October 2013 with the intent of having a strategic plan in place before M-PACT 2009-2014 expired at the end of June 2014. The mandate from President Epps was to develop an interim strategic plan that met three criteria-- the goals and objectives must be strategic, financially feasible, and doable within the two year window of her projected tenure as president and CEO. The ensuing strategic plan would carry forward the College’s mission, vision, and values statements as well as the strategic pathways that were adopted for M-PACT 2009-2014. Over the next 11 months, the M-PACT Strategic Planning Task Force, members of existing M-PACT Work Groups, additional faculty, staff, and students, the Executive Management Team, and the Meharry Board of Trustees contributed to developing and refining M-PACT 2.0: Meharry’s Plan for Action 2014-2016. Following are key strategic planning activities.
October 2013: A meeting of the M-PACT Strategic Planning Task Force was convened. Members were asked to identify and recommend goals and objectives in the existing strategic plan that were still important and should carry over to a new strategic plan.
November 2013 The Task Force recommendations were presented to Dr. Epps.
December 2013 A consultant was engaged to help facilitate the development of a strategic plan that would serve as a framework for the College’s activities, management, and allocation of fiscal resources.
M-PACT! 1
February 2014 Pre-Retreat planning sessions were held in February and March with the Executive Management Team (EMT) to identify top priorities for the next two years. M-PACT 2009-2014 success stories were identified. A Guiding Vision for 2014-2016 was developed.
March 2014 A Campuswide Strategic Planning Retreat was held on March 26, 2014. During the retreat, faculty, staff, and administrators participated in strategic pathway work groups to formulate recommendation for the new strategic plan. Members of the respective groups were asked to recommend carry over goals and/or new goals for the two-year timeframe.
April 2014 Recommended goals for the new strategic plan were shared with members of the Board of Trustees during a special meeting. Trustees discussed the proposed goals with members of the EMT and made recommendations for additional refinement of the goal statements.
All pathway work groups met to refine goals that were recommended during the Strategic Planning Retreat and to develop objectives, outcome measures, resource needs, and responsible units or persons. A special session with students was held to obtain their input and perspective on institutional needs and priorities during the next two years.
The preliminary strategic plan developed by the pathway work groups was presented to the Executive Management Team. The EMT began the process of evaluating the recommended goals and objectives in terms of strategic value, financial feasibility, and likelihood of being accomplished during the 24 month period.
An official name for the strategic plan, M-PACT 2.0: Meharry’s Plan for Action 2014-2016, was adopted by the EMT.
May 2014 The preliminary draft of M-PACT 2.0 was shared with Trustees during their May meeting. The Board approved proceeding with further development of M-PACT 2.0.
July-September, 2014 During its biweekly meetings, the EMT examined each of the goals, objectives, outcome measures, resource needs, completion dates, and responsible persons listed for each strategic pathway. Additional meetings were held with members of the EMT, pathway work group leaders, and members of the work groups to obtain additional information concerning intent of a recommended goal or
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objective and projected resource needs. The strategic plan document was updated biweekly to reflect the recommended revisions and additional information.
September 2014 The EMT approved M-PACT 2.0: Meharry’s Plan for Action 2014-2016 for presentation to the Board of Trustees.
October 2014 The Board of Trustees approved the implementation of M-PACT 2.0 during its October meeting.
Meharry Medical College Mission Statement
Meharry Medical College is an academic health sciences center that exists to improve the health and health care of minority and underserved communities by offering excellent education and training programs in the health sciences. True to its heritage, Meharry places special emphasis on providing opportunities for people of color, individuals from disadvantaged backgrounds, and others regardless of race or ethnicity; delivering high quality health services; and conducting research that fosters the elimination of health disparities.
Vision Statement
To enhance our national reputation and expand our global reach as a quality-driven academic health center noted for its:
• Leadership in diversifying the nation's health professions work force;
• Highly effective and innovative educational and training programs;
• Enlightened health policy development and culturally-sensitive, evidence-based health services; and
• Preeminence in focused research that leads to the elimination of health disparities.
Core Values
• Excellence: consistently achieving outstanding levels of performance while upholding the highest standards of ethical behavior, intellectual honesty, and professional conduct.
M-PACT! 3
• Service: maintaining a nurturing and service-oriented environment that exceeds expectations and treats all people with compassion, dignity, and respect.
• Accountability: accepting individual and collective responsibility for preserving and effectively managing the resources of the College.
• Teamwork: encouraging, supporting and valuing the collaborative efforts of faculty, staff, and students to advance the quality of education, research, and patient care.
• Innovation: promoting creativity and the development of ideas that stimulate improvements in our intellectual and operational endeavors.
• Diversity: fostering ethnic, intellectual, social, and cultural diversity.
• Community-focused: demonstrating our concern for the health care needs of underserved communities and advocating for local, state, and national health and public policies directed at improving the status of health of all individuals.
Guiding Vision: 2014-2016
Meharry envisions itself as an
Academic health sciences center where excellence is the norm not the goal.
We are a distinctive institution where the organizational culture is oriented toward excellence that is delivered through:
• Accountability to optimal performance, to our stakeholders and many communities, and to each other
• Financial health that promotes growth and independence
• Nurturing and supporting students as they become leaders in their respective fields
• Development of Meharry’s key assets, its faculty and staff
M-PACT! 4
• Innovation that is generated by an openness to thinking differently and not being afraid to take risks
• Communication with intentionality both internally and externally
• Performance excellence that is stimulated and recognized • Leadership and collaboration with trust and transparency to solve the most difficult challenges
M-PACT! 5
November 6, 2014
M-PACT! 1
Strategic Pathway I: Educational Excellence We will provide an enriching environment, which assures and sustains academic excellence and professional competency in all academic programs, by enhancing and strengthening the quality of our instructional programs, incrementally growing the size of existing programs, and adding new graduate degree programs.
Goal Measurable Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Improve student performance on standardized and/or licensure examinations and on-time graduation rates in all schools.
Achieve/maintain >90% first time pass rate on USMLE Steps 1 and 2 by 2016.
First time pass rate greater than 90% on Step 1 and greater than 90% on Step 2 (CK)
Deans, AVP Student Academic Support
June 2016 (FY16)
Achieve/maintain >85% first time pass rate on NBDE Parts 1 and 2 by 2016.
First time pass rate greater than 85% on Part 1 and greater than 85% on Part 2
October 2015 (FY16)
Achieve/maintain SOM graduation rate of >80% of an entering cohort graduated in four years and 90% of an entering cohort graduated in five years.
>80% of cohort graduated in four years and 90% of cohort graduated in five years
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 2
Strategic Pathway I: Educational Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Achieve/maintain SOD on-time graduation rate of >80% of an entering cohort graduated in four years and 90% of an entering cohort graduated in five years
>80% of cohort graduated in four years and 90% of cohort graduated in five years
Deans June 2016 (FY16)
Achieve/maintain SOGSR on-time graduation rate of 80% of an entering PHD cohort graduated in six years; >95% of MSPH students in two years; >90% for MHS in one year by 2016.
On-time MSPH and PHD graduation rate greater than 80% in six years for PHD program; >90% for MSPH in two years; >90% for MHS in one year.
Goal 2 Enhance educational quality by improving teaching skills of faculty.
Nominate/recruit 3 junior faculty for participation in mini-sabbatical program annually
3 junior faculty complete mini-sabbaticals each year
Deans, AVP Student Academic Support
June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 3
Strategic Pathway I: Educational Excellence
Goal Measurable Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 3 Optimally expand and enhance undergraduate medical and graduate medical education, advanced dental, and master’s level education programs.
Foster new partnerships to enhance student clinical experiences in the School of Dentistry
2 new partnership/affiliation agreements executed
SOD Dean June 2016 (FY16)
Increase enrollment in SOD General Practice Residency Program from 8 per year to 10 per year in 2 years
Enrollment in GPR increased by 2
June 2016 (FY16)
Increase clinical volume at MMG by 10% to enhance SOM student and resident learning experiences
10% increase in average monthly outpatient and inpatient census
SOM Dean June 2016 (FY16)
Establish physician’s assistant program in SOGSR by 2017
Hire program director SOGSR Dean
January 2015 (FY15) June 2016 (FY16)
Hire program staff person January 2015 (FY15) June 2016 (FY16)
Hire 2 faculty in Year 2
June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 4
Strategic Pathway I: Educational Excellence
Goal Measurable Objectives Outcome Measures Responsible Unit/Person
Completion Date
Prepare application to accrediting body to start a pediatric residency program
Submission of application to start a pediatric residency program
Dean SOM January 2016 (FY16)
Develop partnerships with other inpatient pediatric facilities
Goal 4 Develop and implement inter-professional education and training for medical, dental, and graduate students.
Present 3 joint grand rounds per year for students in all degree programs
3 grand rounds presented each year
Deans June 2016 (FY16)
50% of students completing a post grand rounds survey indicate their competency in inter-professional education and training has improved exam scores
Secure grant funding to establish a DDS/MSPH program by 2016
DDS/MSPH program and curriculum developed
SOD Dean June 2016 (FY16)
Submission of grant for external funding for the program 2 students enrolled in program annually
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 5
Strategic Pathway I: Educational Excellence
Goal Measurable Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 5 Provide technological support to faculty.
Create SOD computerized testing center
75 station computer center established by 2016
Dean SOD December 2014 (FY15)
Increase the number of SOD course examinations administered by computer
25% of all course exams administered by computer by August 2016; 50% by June 2017; 100% by August 2017
Establish a writing collaborative for graduate students in CEDS
50% of PHD participants will publish more than 1 manuscript before graduation;
AVP Student Academic Support, Dean SOGSR
December 2014 (FY15)
90% of participating MSPH and PHD students will produce a thesis/dissertation for on-time graduation
Convert SOM clinical course registration from manual to online process
100% of SOM clinical course registration completed online
SOM Dean, AVP OIT
December 2014 (FY15)
Convert SOM basic sciences course registration from manual to online process
100% of SOM basic sciences course registration completed online
SOM Dean, AVP OIT
December 2014 (FY15)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 6
Strategic Pathway I: Educational Excellence
Goal Measurable Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 6 Expand medical and dental clinical affiliations to enhance the educational experiences.
Increase the number of clinical affiliation agreements
4 new clinical affiliations SOM Dean, SOD Dean
July 2015 (FY16)
Conduct needs assessment for establishing a virtual classroom
Needs assessment with recommendations completed
Deans, SVP Student &Faculty Affairs
December 2014 (FY15)
Establish a virtual classroom
Virtual classroom operational and available for all clinical affiliation sites
Deans June 2015 (FY15)
Hire full-time virtual classroom manager
Goal 7 Recruit and retain a diverse population of high performing students to support MMC’s mission
Increase recruitment visits to HBCU, minority serving institutions, and STEM programs by 25%
Number of recruitment visits increased by 25% over two years
Deans, SVP Student and Faculty Affairs, SVP Marketing & Communications
June 2016 (FY16)
Number/% of URM students enrolled in all schools
Deans, SVP Student and Faculty Affairs
Increase the financial support and scholarships available for targeted high performing students
Scholarships awarded to 10% of first year class for one year (50% of tuition)
Deans, SVP Student and Faculty Affairs
June 2016 (FY16)
Increase in the number of scholarships awarded to high performing students
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 7
Strategic Pathway II: Faculty Recruitment, Retention, and Development We will attract and sustain a cadre of committed and productive faculty who exemplify the highest standards of personal ethics and professional excellence in teaching, research, patient care, and community service.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Establish a faculty succession plan
Complete an audit of demographics and teaching responsibilities of faculty in all schools.
Succession plan for teaching and research faculty developed and presented for approval by EMT
Deans June 2015 (FY15)
Identify the disciplines where there are few or no faculty with needed teaching or research expertise. Review and assess applicability of succession plans of at least 12 schools that are comparable in size to Meharry
Goal 2 Recruitment and retention of faculty
Recruit faculty for all schools in the disciplines where expertise is lacking
New faculty hired to fill identified needs: SOM: 7 new faculty** SOD: 10 new FTE SOGSR: 1 new faculty ** cross reference with positions in Clinical Excellence and Research Excellence
Deans June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 8
Strategic Pathway III: Faculty Recruitment, Retention, and Development
Goal Objectives Outcome Measures Responsible
Unit/Person Completion
Date Streamline process for
hiring faculty New faculty hired within 60 days of recruitment; reduced from 60 days to 45 days in second year
Deans, Finance June 2015 (FY15) June 2016 (FY2016)
Establish a formal mentoring program for junior faculty.
Established mentoring program for junior faculty
Deans, AVP Student Academic Support
June 2015 (FY15)
3 mentoring pairs established per school 2 faculty development activities sponsored for each junior faculty in mentoring program
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 9
Strategic Pathway III: Clinical Excellence We will diversify and expand our clinical enterprise by maintaining our primary care focus and targeting selected specialty areas that meet the community’s needs.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Work with Nashville General Hospital to stabilize patient services
Work with NGH leadership to establish standardized guidelines and policies for improving access to care
Outcomes of quarterly reports from NGH maintained or improved above the norm
SOM Dean & SVP Health Services
June 2016 (FY16)
Work with NGH leadership to establish new operational guidelines to restructure hospital services
Executed PSA SOM Dean & SVP Health Services, General Counsel
November 2014 (FY15)
Establish a standardized Out-Patient Satisfaction Survey for use by MMG and NGH.
Written evaluation of existing systems and documents used by NGH and MMG
SOM Dean & SVP Health Services
July 2015 (FY16)
NGH-MMC Standardized Patient Satisfaction Survey developed
Goal 2 Total Health Clinic becomes fully operational
Expand services available (i.e. OB, Pediatrics, Dermatology) and strategic partnerships
Revenue goal for 2015: $405,000; Income goal $2,000; increase in patient volume
SOM Dean & SVP Health Services, SOD Dean, SVP Marketing and Communication
June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 10
Strategic Pathway III: Clinical Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 3 Engage in a feasibility study with Tennessee Telehealth Network to expand the telemedicine program
Explore opportunities for telehealth through the School of Dentistry with Tennessee Dental/Delta Dental, Tennessee Department of Corrections, and Tennessee Telehealth Network
2 telehealth opportunities identified and implemented for the School of Dentistry
SOD Dean July 2015 (FY16)
10% Increase in telemedicine services to the Tennessee Prison System by adding dental specialty services
Goal 4 Become JAHCO certified
Reestablish the Quality Assurance Committee for MMG clinics
Increased reimbursement from patient care contracts
SVP Health Services
June 2015 (FY15)
Goal 5 Expand medical and dental clinical affiliations to enhance the educational experiences. (Cross references with Educational Excellence Goal 6)
Increase the number of clinical affiliation agreements
4 new clinical affiliations SOM Dean, SOD Dean
July 2015 (FY16)
Conduct needs assessment for establishing a virtual classroom
Needs assessment with recommendations completed
Deans, SVP Student &Faculty Affairs
December 2014 (FY15)
M-PACT! 11
Strategic Pathway III: Clinical Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Establish a virtual classroom
Virtual classroom operational and available for all clinical affiliation sites
Deans June 2015 (FY15)
Hire full-time virtual classroom manager
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 12
Strategic Pathway IV: Research Excellence We will capitalize on our research strengths and elevate the competitive quality and quantity of basic, clinical, translational, and community-based research to achieve a reduction in health disparities.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Hire research faculty who have funded projects in endowed research areas (medical oncology; cancer biology; cell, molecular and developmental biology; reproductive biology; oral biology; brain and behavior)
Hire 2 funded researchers for targeted areas
1 researcher hired in FY15
SOM Dean, VP Research
June 2015 (FY15)
June 2016 (FY16) 1 researcher hired in FY16
Goal 2 Hire directors for existing research centers
Hire 3 center directors 2 center directors hired FY15
Dean SOM July 2015 (FY15)
1 center director hired FY16 June 2016 (FY16)
Goal 3 Fully implement or adjust the incentive policy for research
Implement policy requirements to annually review research programs and modify incentive benchmarks as needed
Annual research program review
SOM Dean, VP Research
December 2014 (FY15)
# incentives awarded December 2015 (FY16)
# of grants submitted or resubmitted for funding # of grants funded
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 13
Strategic Pathway IV: Research Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Develop infrastructure to support the pre-review process using the Grants Development office within the Office for Research
# of submitted pre-reviewed grant applications that receive a score
SOM Dean, VP Research
June 2015 (FY15)
# of scored pre-reviewed grant applications funded
Ameliorate loss of federal grants by maintaining investigator funding within 50% of its current level
50% of current investigator funding maintained
June 2016 (FY16)
Maintain infrastructure funding within 90% of its current level
90% of current level of infrastructure funding maintained
Increase the number of new (year -01) R01, R21, SC1, and SC2 grants by 50% (2 to 3/fiscal year)
Number of new R01/R21/SC1/SC2 grants funded /year
Increase research mentoring at departmental level.
Number of junior investigators who meet regularly with a “Blue Sky” mentoring team.
SOM Dean, VP Research
June 2015 (FY15)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
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Strategic Pathway IV: Research Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 4 Increase industry and foundation grants
Increase industry and foundation grants by 20% (currently 9 industry and 0 foundation grants).
Increase # industry grants from 9 to 11
SOM Dean, SOGSR Dean; SVP Institutional Advancement;
June 2016 (FY16)
Increase # of foundation grants from 0 to two
Establish Participant and clinical interaction resource (PCIR) course on how to conduct a clinical trial.
# Faculty, residents taking PCIR course per year
Increase contacts with Medical Science Liaison (MSL) for pharmacy industry.
# of contacts made # of proposals written # of proposals awarded
Goal 5 Increase research funding
Increase number of research grants by 30% by 2015 and 60% by 2016
# of research grants SOM Dean, VP Research
June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 15
Strategic Pathway V: Operational Excellence Operating as one Meharry, we will strengthen MMC’s organizational structure, processes, and culture to ensure the highest standards of performance, responsiveness, and accountability.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Develop institutional data management guidelines for collecting consistent/accurate information for internal and external reporting
Inventory external and external data reporting requirements for all administrative and academic units
Completion of the inventory/survey by 85% of administrative/ academic units
SVP Student & Faculty Affairs
December 2014 (FY15)
Create a profile/data management guideline that encompasses all requirements for internal and external data reporting
Profile document completed
SVP Student & Faculty Affairs, SVP Finance
June 2015 (FY15)
Develop communication and training program for internal users of data management guidelines
100% of administrative units using the profile will be trained
SVP Marketing/ Communication SVP General Counsel
December 2015 (FY16)
Input 100% of 2013/14 – 2017/18 USMLE Steps 1 & 2, NBDE Parts I & II, and Subject Board Scores into Student Tracking System managed by Office of Institutional Research.
Five-year trend data to be presented to Medical and Dental School Deans.
SOM Dean, SOD Dean, SVP Student & Faculty Affairs
March 30 and September 30 of each year (FY15-FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 16
Strategic Pathway V: Operational Excellence
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 2 Support human capital through an enhanced training, goal setting, and performance assessment process
Develop a robust, paperless evaluation tool for faculty, staff, and union employees
Paperless (computerized) evaluation tool developed for all (100%) job classifications
SVP Finance, AVP Human Resources
December 2014 (FY15)
Explore software requirements for managing the completion, analysis, and storage of employee evaluations
Increase the number of completed employee evaluations by 20%
SVP Finance, AVP Human Resources
December 2014 (FY15)
Assess and update job descriptions and compensation for all positions
50% of job descriptions and compensation updated
SVP Finance, AVP Human Resources
June 2015 (FY15)
100% of job descriptions and compensation updated
June 2016 (FY16)
Identify developmental needs and training objectives for employees
Training plan developed SVP Finance, AVP Human Resources
June 2016 (FY16)
Increase percentage of employees participating in mandatory training by 10% annually
70% of employees complete mandatory training annually
SVP Finance, SVP General Counsel
June 2016 (FY16)
Goal 3 Create greater operational efficiency by automating selected processes
Implement the conversion of 3 institutional processes from manual to fully automated
100% conversion of 3 institutional processes (online registration, contract routing, and travel management)
SVP Finance June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 17
Strategic Pathway V: Operational Excellence
Goal Measurable Objectives Outcome Measures Responsible
Unit/Person Completion Date
Goal 4 Enhance efforts to provide a diverse and humanistic work environment for faculty, staff, and students
Annual survey and analysis of workplace climate and overall satisfaction
85% of respondents satisfied or very satisfied with the work environment
SVP Finance, AVP Human Resources
June 2015 (FY 15)
June 2016 (FY16)
Institute an annual campus wide “Diversity Day” event
Evidence of planned and executed event (minutes, advertisements, programs, etc.)
SVP Finance, AVP Human Resources, SVP Student and Faculty Affairs
June 2016 (FY16)
Number of participants
Expand webpage and social media devoted to campus life and diversity
Website accessible through MMC internet website
SVP Marketing & Communication
June 2016 (FY16)
# of visits and feedback
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 18
Strategic Pathway VI: Facilities, Infrastructure, and Environmental Excellence We will augment our facilities to demonstrate a long term commitment, to providing an efficient, safe, and user-friendly environment that enhances teaching, learning, research, and service delivery.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Create and implement institutional space utilization plan
Establish campus wide space committee
Assessment & evaluation of facility space
President October 2014 (FY15)
Report and policy recommendations
March 2015 (FY15)
Implemented space utilization plan
July 2015 (FY16)
Goal 2 Develop and implement a centralized system for events management through a third party vendor
Establish a structured events management system
A centralized events management service established to oversee internal and external events and academic programs
SVP Finance, AVP Administration/ Facilities
December 2014 (FY15)
Hire an events management vendor
%of event spaces that are self-sustaining
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 19
Strategic Pathway VI: Facilities, Infrastructure, and Environmental Excellence
Goal Objectives Outcome Measures Responsible
Unit/Person Completion Date
Goal 3 Increase total number of parking spaces utilizing current parking assessment data
Utilize parking space assessment data to increase the total number of available parking spaces on campus
Projection of current and future parking space needs based on student enrollment and registered vehicles
President, AVP Administration/ Security
December 2015 (FY16)
Utilize registered vehicles assessment data to project current and future parking needs.
Improve the current parking ratio by 5% of parking spaces to registered vehicles
Utilize parking space and registered vehicles data to identify the current parking ratio (available spaces vs registered vehicles). Develop a strategy for managing event parking during business hours
Developed, approved, and implemented plan for event parking
President, SVP Finance, AVP Administration and Parking
December 2014 (FY15)
Goal 4 Review, update, and enhance fixed asset management
Upgrade the current manual fixed asset management system in Banner by integrating new tracking technology
Decrease time required for asset inventory an average of 20% per year
SVP Finance March 2016 (FY16)
20% improvement per year in tracking fixed assets through Banner
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date.
M-PACT! 20
Strategic Pathway VII: Financial Performance We will continue to project the College on a path of financial health that adequately supports the College’s aspirations through effective management of current resources, identification and development of new resources, and stewardship that ensures financial stability and growth.
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 1 Sustain and improve financial health by maintaining and exceeding minimum requirements for financial ratios and metrics
Lending Debt Service Coverage Ratio at 50 basis points above minimum requirements of 1.5
Debt Service Coverage Ratio is at 2.0
SVP Finance June 2015 (FY15) June 2016 (FY16)
SACS Composite Financial Index increased by at least 10 basis points above minimum requirement of 2.5
SACS Composite Financial Index is at least 2.6
Department of Education Composite Financial Index increased by at least 50 basis points above minimum requirement of 1.5
Department of Education Composite Financial Index is at least a 2.0
Increase in net assets achieved over prior fiscal year by a minimum of 5%
Increase in net assets is at least 5%
Develop balanced budget with contingency funding
Balanced budget with contingency funding
Positive annual operating results aligned with the budget
Budget and operating results are aligned annually
M-PACT! 21
Strategic Pathway VII: Financial Performance
Goal Objectives Outcome Measures Responsible
Unit/Person Completion Date
Goal 2 Improve operational efficiencies
Explore opportunities, execute due diligence, and seek proposals for Group Purchasing Organization (GPO)
GPO proposal selected SVP Finance
March 2015 (FY15)
Strategic partnerships established
Establish strategic partnerships for acquisition of goods and services
At least 2% savings is achieved on all non-personnel expenditures
June 2016 (FY16)
Achieve savings of at least 2% on acquisition of goods and services
Annual growth in net assets
Conduct an internal evaluation of operational priorities
May 2015 (FY15)
Increase efficiencies in human capital
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 22
Strategic Pathway VII: Financial Performance
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 3 Continue to grow the endowment by increasing philanthropic giving through cultivation of new domestic and international donors and utilizing best available investment allocation and fund managers
Develop a written process and evaluation to measure fund managers performance compared to industry standards and benchmarks
A written process to evaluate and measure the activity and performance of funds managers is completed
SVP Finance
December 2014 (FY15)
Goal 4 Secure new endowed scholarship gift commitments totaling $6 million over the next two years
Reduce student loan indebtedness
$6 million committed gifts for endowed scholarships
SVP Institutional Advancement
June 2016 (FY16)
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 23
Strategic Pathway VII: Financial Performance
Goal Objectives Outcome Measures Responsible Unit/Person
Completion Date
Goal 5 Grow annual unrestricted revenue by increasing private unrestricted philanthropic support
Increase unrestricted revenue over the next two years
Increase annual (unrestricted) fund from average of $2.4 million annually to $3.2 million
SVP Institutional Advancement
June 2016 (FY16)
Increase alumni giving participation rate from 14.5% to 20
Increase annual expendable private scholarship gift revenue from an average of $400K annually to $1.2 million per year Increase annual private program gift revenue from an average of $2.5 million to $5 million annually
Number of major prospects identified, evaluated, rated, cultivated, and solicited and evaluation of their responses and gift commitments.
* Contingent on availability of funds; Bold type=Year 1 (FY15) Completion Date
M-PACT! 24