AGENDA (530) 661-0816

NOTICE

If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: March 9, 2015 MEETING TIME: 7:00 P.M. MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776

Estim

ated

Ti

me

The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available.

I

nfo/

Dis

cuss

ion

Del

iber

atio

n/Ac

tion

7:00 PM 1. Call to order/roll call/Pledge of Allegiance (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD)

X

7:00 2. Consider Approval of Agenda for March 9, 2015 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of

YCTD X

CONSENT CALENDAR 7:00 4a. Approve YCTD Board Minutes for Meeting of February 9, 2015 (Souza) (pp 1-5) X 7:00 4b. Approve Personnel Subcommittee Recommendation Regarding Executive Director Salary

(Chair Ledesma) (p 7) X

7:00 4c. Authorize Grant Application for Clean Air Funds (Reitz) (p 9) X 7:00 4d. Authorize Actions to Accommodate Bus Fleet Needs (Bassett) (pp 11-13) X

REGULAR CALENDAR 7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) X 7:05 6. Oral Update from Transdev (Carmen Alba, Transdev General Manager) X 7:10 7. Consider proposed approach for addressing transportation issues associated with Day

Reporting Center and Monroe Detention Center Clients (Bassett) (pp 15-23) X

7:35 8. Presentation of 2013/14 Fiscal Audit (Phillips, Brian Nash—Richardson & Company) (p 25 & separate attachment)

X

7:55 9. Consider LCTOP Project: Low Income and Senior Fare Reduction Trial Project (Luken) (pp 27-31)

X

8:05 10. Receive Director’s Report (Bassett, Luken, Phillips) (pp 33-37) a. Oral Report b. Yolobus Service in Downtown Sacramento c. Minor Winters service adjustments d. Connect Card Update e. Attachments

i. Ridership Reports Through January, 2015

X

8:10 11. Closed Session: Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director

X

8:20 12. Public Report of Actions Taken in Closed Session X 8:20 13. Adjournment X THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE APRIL 13, 2015 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776.

The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board.

I declare under penalty of perjury that the foregoing agenda was posted on or before Friday March 6, 2015 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo.

, YCTD Secretary

Terry V. Bassett, Executive Director

I tem 4a

1

YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING

February 9, 2015 Yolo County Transportation District Board Room

350 Industrial Way, Woodland, CA 95776

Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Ledesma called the meeting to order at 7:07 pm. He asked Director Denny to lead the assembly in the

pledge of allegiance. The following representatives were in attendance: Davis – Lucas Frerichs (Primary) West Sacramento – Chris Ledesma (Primary) Winters – Harold Anderson (Primary) Woodland – Sean Denny (Alternate) Yolo County – Don Saylor (Primary) Caltrans District 3 – Marlon Flournoy UC Davis – Gary Sandy Staff present were Terry Bassett, YCTD Executive Director; Janice Phillips, YCTD Deputy Director Finance; Sonia

Cortés, YCTD Legal Counsel and Kathy Souza, YCTD Executive Assistant. Also present were Tom Follansbee, Yolanda Hamen, Alex Garza and Marina Lopez, all from Transdev, and William

Lowell, West Sacramento. Agenda Item 2 - Consider Approval of Agenda for February 9, 2015 meeting

Vice Chair Anderson asked if there were any changes to the agenda. There were none. Minute Order 2015-08 Director Frerichs made the motion, seconded by Director Saylor, to approve the agenda for the February 9, 2015 meeting. Roll call resulted in: AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None Agenda Item 3 – Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Mr. Lowell informed the board that Sacramento Regional Transit had recently displayed one of their new buses with 12 flip seats suitable for passengers with shopping carts needing to fit between forward facing seats. He urged Yolobus to consider such a configuration, even on existing buses. He noted that the Yolobus sign at Capitol Mall at Third Street in Sacramento was badly faded. He advised that the no right turn sign on Fifth at L Street in Sacramento was obscured by trucks parking in front of it. He had reported the matter to Regional Transit who was to look into the matter. He also suggested that the Route 45 schedule should be added to the Route 42A/42B schedule for riders’ convenience. Agenda Item 4 – Consent Calendar Ms. Souza informed the directors of an error in the minutes under consideration. Under Minute Order 2015-07, Director Sandeen should have been listed rather than Director Ledesma. Minute Order 2015-09

Director Frerichs made the motion, seconded by Director Saylor, to approve the following items on the Consent Calendar:

4a. Approve YCTD Board Minutes for Meeting of January 12, 2015 as amended to show Director Sandeen voting to approve Minute Order 2015-07 rather than Director Ledesma

2

4b. Authorize Submission of Letter of Intent to Apply for Low Carbon Transit Operations Program.

Roll call resulted in:

AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None Agenda Item 5 - Board Member Reports, Announcements, Appointment Nominations, Presentations None reported Agenda Item 6 – Oral Update from Transdev Tom Follansbee, Operations Manager Transdev reported:

• Dan Thao, Safety and Training Manager, and another trainer were in San Diego attending a week-long NTI safety training program.

• February safety meetings would focus on ergonomics, special driving conditions, high visibility clothing and personal protective equipment for accident prevention.

• Paratransit ridership had increased between 10 and 20 percent over 2014. In response to Director Saylor’s question of possible reasons for the increase, Mr. Follansbee responded that improved service in terms of maximizing scheduling efficiencies seemed to be resulting in increased demand.

Agenda Item 7 – Authorize Execution of Flip Seat/Wheelchair Securement Contract Mr. Bassett introduced Kevin O’Brien from Complete Coach Works (CCW). He then provided an overview of the

staff report informing the board only one proposal was received. Director Ledesma asked why only one bid. Mr. Bassett responded that he had attempted to gain proposals from other

firms, even advertising nationally, but this was the only vendor who ultimately elected to submit a proposal. Mr. Bassett then went on to discuss the evaluation process, including a review of two wheelchair securement systems

by a group made up of key YCTD and Transdev personnel (Mike Luken and three Transdev managers), the Chair of YCTD’s Citizens Advisory Committee, and a disabled rider who uses a wheelchair.

Mr. O’Brien provided a brief demonstration of the Q’Pod features and stated the installation would be done on-site at Yolobus probably completing 2 buses per day.

Director Denny asked what would happen to the seats being removed. Mr. Bassett responded that he would explore with CCW the possibility of moving the flip seats to replace the row immediately behind the Q’Pod to provide the flip feature desired by Mr. Lowell.

Director Sandy asked if this would be a net gain or loss of seating. Mr. Bassett responded that he hoped to recover most of the four (4) seat positions lost when the forward flip seats were taken out of service. Mr. O’Brien stated that the number of seats recovered will vary by bus, depending on available space for the upgrade.

Director Saylor stated his support of the staff recommendation. Minute Order 2015-10

Director Frerichs made the motion, seconded by Director Denny, to authorize the Executive Director to finalize and execute a contract with Complete Coach Works, to perform a flip seat and wheelchair securement upgrade on 35 YCTD buses, using the Q-Pod system, at a total project cost not to exceed $502,613.37, plus authorize a budget amendment increasing the amount for this retrofit project by $72,199.37 (from $430,414 to $502,613.37).

Roll call resulted in:

AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None

3

Agenda Item 8 – Authorize Execution of Contract for Bus Rehabilitation of Seven Buses, with Options to Rehabilitate

up to Five Additional Buses

Mr. Bassett presented an overview of the staff report. He informed the board the pricing had come in higher than the staff estimate. Staff met with Complete Coach Works (CCW) to undertake a price analysis and review certain areas of the rebuild and received a reduced best and final offer from CCW to rehab only 7 buses. He reminded the directors that CCW, or any potential proposer, could only propose a Cummins CNG engine, as Cummins is the only producer of a viable CNG engine that meets YCTD’s requirements.

The entire rehabilitation project is scheduled to be completed by October 2015.

Director Denny asked if there was any way to lower the transport costs. Mr. Bassett responded he would explore options with CCW. Director Denny asked why the extended warranty was recommended. Mr. Bassett and Mr. O’Brien replied that the manufacturer’s warranty was only 2 years making the 5-year warranty a desirable option. Minute Order 2015-11 Director Denny made the motion, seconded by Director Frerichs, to:

1. Authorize the Executive Director to finalize and execute a contract with Complete Coach Works, to rehabilitate seven (7) buses at a cost not to exceed $2,257,191.92; and

2. Authorize the Executive Director to issue change orders not to exceed the total of $21,000 for all seven buses; and.

3. Authorize the Executive Director to include, but not yet exercise, options to rehabilitate up to five (5) additional buses at a unit price not to exceed $318,228.68.

Roll call resulted in:

AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None Agenda Item 9 - Receive Director’s Report

f. Oral Report – Mr. Bassett informed the directors that a racist/anti-religious flyer had been found in a bus serving West Sacramento. He added that the District hasn’t already done so; it would report the matter to the West Sacramento police.

g. Petition Requesting Reinstatement of Peak Hour Service between West Davis and Winters – Mr. Bassett informed the board members that the District had received a petition signed by several Transdev drivers and Winters riders requesting the Quick Trips between West Davis and Winters be reinstated on the route 220.

Yolanda Hamen, Transdev driver, stated the 42B missed the Winters connection with the Route 220. Since the petition was submitted she had been made aware there would be financial implications to restoration of the Quick Trips but felt that it should be evaluated as a needed service.

Mr. Bassett stated he would work with the City of Winters on the matter. He provided the background information that several years ago the District had reduced the number of Quick Trips, with board approval, as a cost cutting measure.

Director Saylor asked for the definition of a Quick Trip. Mr. Bassett responded that it was a dead-head trip, i.e. a bus driven to an off-site location to begin its scheduled trip, which was opened to passenger service.

Chair Ledesma stated he understood the financial implications and appreciated the drivers attending to provide their input. He stated that he wanted to make sure there was a process in place to receive that input.

Director Frerichs expressed his appreciation of the drivers’ attendance. He stated the issue would be researched and brought back to the board at a future meeting.

4

Director Denny asked if test marketing could be done to assess potential ridership. Mr. Bassett responded that he would have staff review and analyze ridership numbers when that service had been in place, but that he doubted there was enough ridership from West Davis to make it feasible from a cost perspective.

Director Anderson stated that the ridership was essentially tested when local Winters service had been instituted. He added that the local service was discontinued due to very poor ridership numbers.

h. Day Reporting Center and Jail Related Transportation - Mr. Bassett stated he felt resolution of the issues should be reached in the near future after multiple meetings with the Yolo County Administrator, Woodland City Manager and others.

i. YCTD Hosts Two SACOG Regional Meetings – There was no discussion on this item.

j. 2015 Metro Chamber Cap-to-Cap –April 18-22, 2015 - Chair Ledesma asked which board members would attend the Cap-to-Cap trip. Directors Ledesma, Denny and Saylor all indicated they would attend. Directors Ledesma and Saylor were both on the Transportation Committee. None of the directors will require District funding for their trips. Mr. Bassett stated that Mr. Luken would attend on behalf of the District.

k. Inquiry from Congressman Garamendi Staff Regarding 2015 Federal Priorities - There was no discussion on this item.

l. Local Transportation Fund Update – Mr. Bassett recapped the staff report.

m. Connect Card Update – Director Frerichs asked who the primary SACOG staff member for the project was. Mr. Bassett responded Robert McCrary, Lacey Symons-Holtzen and Amy Martin.

Director Saylor commented there had been several potential Yolo unmet transit needs: a stop at Covell and Denali in Davis, Winters service to Solano College, Woodland courthouse shuttle and service for tutors between UC Davis and Knights Landing. He asked how it was determined if they were reasonable to meet. Mr. Bassett explained that the Yolo SSTAC (Social Services Technical Advisory Committee), a SACOG committee, meets annually to review and make those determinations. Mr. Bassett stated that SACOG should strive to include more public involvement on the SSTAC. Mr. Bassett also stated that there is nothing in the regulations that would prevent any of YCTD’s jurisdictions from opting to fund additional services (such as the ones described above).

n. Streetcar Update – Mr. Bassett reported there might be a placeholder in the president’s budget for a possible funding source for the streetcar project.

o. Bike Share Update - There was no discussion on this item.

p. Rail Relocation Study Update - There was no discussion on this item.

q. Countywide Transportation Plan Update - There was no discussion on this item.

r. Cap and Trade Project Update - There was no discussion on this item.

s. Attachments

i.Petition requesting adding service between Davis and Winters

ii.Valley Vision-Cap and Trade Funding Programs Chart iii.Yolo County Transportation Plan - January 30, 2015 Letter to City Managers iv.Feds On Board with Sacramento Streetcar– Sacramento Bee-February 2, 2015

v.Quarterly Ridership, Performance and Financial Reports Through December, 2014

Chair Ledesma asked the public and staff members to clear the board room to allow Closed Session to begin.

Agenda Item 10 –Closed Session – convened 8:09 pm

Agenda Item 11 – Public Report on Closed Session Items – Reconvened into Public Session at 9:19 pm. No report on Closed Session items.

5

Agenda Item 12 – Adjournment

There being no further business, the meeting was adjourned by consensus at 9:20 pm until the next regular meeting March 8, 2015.

Respectfully Submitted:

, Clerk to the Board

6

7

8

9

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Authorize Grant Application for Clean Air Funds

Agenda Item#: Agenda Type:

4c Deliberation/*Action

Attachments: Yes No Prepared By: Erik Reitz Approved By: Meeting Date: March 9, 2015

RECOMMENDATION: It is recommended that Board members review the following information and authorize staff to apply for and execute a

grant from Yolo/Solano Air Quality Management District - AB 2766 Funds.

REASON FOR RECOMMENDATION: YCTD continues to be proactive in pursuing all grants for transportation projects during this period of tight funding.

BACKGROUND: A Call for Projects has come from the Yolo Solano Air Quality Management District for grant proposals. Staff

proposes the following project:

Project Description Grant Amount

Due Date Grant Program

Yolobus Youth Summer Sizzler program for summer of 2016 (35 cents a ride or $15.00 for summer pass: June – August)

$15,000 March 27, 2015

AB2766 funding opportunity-Air Quality

Summer Sizzler is a longstanding program providing fares discounted up to 65% to youth from June 1st through August 31st.

BUDGET IMPACT: Budget impact is unknown at this time, depending upon the success of the grant application in competitive process.

10

11

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776----(530) 661-0816

Topic: Authorize Actions to Accommodate Bus Fleet Needs

Agenda Item#: Agenda Type:

4d Deliberation/*Action

Attachments: Yes No Prepared By: Terry Bassett Approved By: Meeting Date: March 9, 2015

RECOMMENDATION: It is recommended that YCTD Board authorize staff to undertake the following activities to assure an adequate

number of operating vehicles available for Yolobus service: 1) Purchase up to six (6) used buses with unexpired CNG tanks (estimated cost not to exceed $6,000 per bus,

plus shipping. Taxes and vehicle preparation expenses); and/or 2) Lease up to six (6) buses (estimated cost not to exceed $3,500 per bus per month, plus shipping and vehicle

preparation expenses) until such time that YCTD’s bus re-tanking project is completed; and 3) Solicit and award work to re-tank seven (7) CNG buses at a unit price not to exceed $50,000 per bus.

REASON FOR RECOMMENDATION: These steps are necessary for there to be an adequate number of buses available for daily service.

BACKGROUND: We are undertaking various fleet improvements. Seven (7) CNG buses will be rehabilitated and have their CNG tanks

replaced starting in a couple months. Nine (9) other buses will be replaced with new buses from Gillig in 20 months. In the meantime, due to expiration of CNG tanks on eight (8) buses, plus two buses in need of major engine work and

scheduled to be rehabilitated, the number of buses available for service as dropped significantly to just 45. We need 39 buses to meet peak hour needs, leaving just six (6) available. Some of those six (6) routinely are tied up undergoing preventive maintenance or some other type of repair, so the true peak hour availability may be even less.

As the result of these factors, plus taking into account anticipated more frequent bus failures during extremely hot days this summer, we need more buses to get us over the hump. We may be able to get by with four more buses but would like support for obtaining up to six.

Accordingly, we are looking at two paths: Path One: Buying used CNG Buses with Remaining CNG Tank Life

Our preference would be to buy buses from another public agency. If we purchased them from a private firm, the unit cost would be around $49,500 apiece (quote from one vendor); whereas, buying surplus buses from another entity like Sacramento Regional Transit in Sacramento or Foothill Transit, in Southern California will likely be under $6,000 each, plus tax, shipping and preparation costs. Buying six buses could therefore cost no more than $36,000, plus tax, shipping and preparation costs. Bus preparation costs (e.g., decals, covering existing stripes, installing radios and fareboxes, programming the destination signs, etc.) can be absorbed out of the equipment maintenance line item of our budget.

Path Two: Leasing used Buses (preferably CNG)

Through the MOU with the District, YCTD’s Executive Director already has authority to lease buses “on an as needed basis from public or private organizations when deemed necessary to assure continued reliability of transit operations.” One vendor has quoted a price of $3,500 per month per CNG bus.

12

Painting and transportation costs may be extra. Given rates of this magnitude, and if we chose to lease, we would not likely lease more than four buses. But even that would total $84,000 if leased over six months.

A precautionary note should be given. Unless it’s an emergency, we will likely be required to use only alternative fueled buses, as that was the fuel path that YCTD has chosen.

Regarding the re-tanking of seven (7) buses, this activity was already assumed in the adopted budget under equipment maintenance, where we have $687,500 budgeted for maintenance of buses. The buses being re-tanked were rehabilitated four years ago. When we did that particular rehabilitation project, we elected to hold off on re-tanking seven (7) buses and decided to make it part of a future procurement.

BUDGET IMPACT: The adopted budget includes $687,500 for maintenance of buses, which will cover the re-tanking project, estimated

not to exceed $350,000.

Regarding the lease or purchase of up to six (6) buses, that expense can be absorbed through a combination of fuel cost savings and savings in expenditures for purchased transportation (we budgeted for added costs associated with downtown Sacramento Entertainment and Sports Complex (ESC).

13

Availability Status of Large Buses (March 9, 2015)"Fix 50" Tank

Spring Summer Fall ExpirationSeats 2014 2014 2014 Now Date

705 1996 ORION V 33 yes yes yes yes 02/2020 rehabbed in 2012706 1996 ORION V 33 yes yes yes yes 02/2020 rehabbed in 2012707 1996 ORION V 33 yes yes yes yes 02/2020 rehabbed in 2012709 1996 ORION V 43 yes yes yes yes 02/2020 rehabbed in 2012712 1996 ORION V 43 yes yes yes yes 02/2020 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months714 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months715 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months716 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months717 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months718 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months719 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months720 1999 ORION V 43 yes yes yes no 09/2014 rehabbed in 2012, but awaiting re-tanking: Could take 5-6 months721 2001 NABI 40 yes yes yes yes 07/2016 to be replaced by Gillig buses by 11/16722 2001 NABI 40 yes yes yes yes 07/2016 to be replaced by Gillig buses by 11/16723 2001 NABI 40 yes yes yes yes 07/2016 to be replaced by Gillig buses by 11/16724 2002 Orion VII 37 yes yes yes yes 12/2017 to be replaced by Gillig buses by 11/16725 2002 Orion VII 37 yes yes yes yes 12/2017 to be replaced by Gillig buses by 11/16726 2002 Orion VII 37 yes yes yes yes 09/2017 to be replaced by Gillig buses by 11/16727 2002 Orion VII 37 yes yes yes yes 12/2017 to be replaced by Gillig buses by 11/16728 2002 Orion VII 37 yes yes yes yes 12/2017 to be replaced by Gillig buses by 11/16729 2002 Orion VII 37 yes yes yes yes 12/2017 rehabbed & re-tanked by summer, 2015730 2002 Orion VII 37 yes yes yes yes 12/2017 rehabbed & re-tanked by summer, 2015731 2002 Orion VII 37 yes yes yes yes 12/2017 rehabbed & re-tanked by summer, 2015732 2002 Orion VII 37 yes yes yes yes 12/2017 rehabbed & re-tanked by summer, 2015733 2002 Orion VII 37 yes yes no no 12/2017 rehabbed & re-tanked by summer, 2015734 2002 Orion VII 37 yes yes yes yes 12/2017 rehabbed & re-tanked by summer, 2015735 2003 Orion VII 37 yes yes yes yes 12/2017736 2002 Orion VII 37 yes yes yes no 12/2017 rehabbed & re-tanked by summer, 2015737 2005 Orion V 40 yes yes yes yes 06/2020738 2005 Orion V 40 yes yes yes yes 06/2020739 2008 Orion VII 34 yes yes yes yes 06/2020740 2008 Orion VII 34 yes yes yes yes 09/2022741 2008 Orion VII 34 yes yes yes yes 10/2022742 2008 Orion VII 34 yes yes yes yes 10/2022743 2008 Orion VII 34 yes yes yes yes 09/2022744 2008 Orion VII 34 yes yes yes yes 09/2022745 2008 Orion VII 34 yes yes yes yes 06/2022746 2008 Orion VII 34 yes yes yes yes 06/2022747 2008 Orion VII 34 yes yes yes yes 07/2022748 2008 Orion VII 34 yes yes yes yes 09/2022749 2008 Orion VII 34 yes yes yes yes 07/2022750 2008 Orion VII 34 yes yes yes yes 06/2022751 2008 Orion VII 34 yes yes yes yes 06/2022777 2000 MCI 49 yes yes yes no 03/2015 Expiring tanks, bus to be sold

5701 2010 MCI 57 yes yes yes yes Diesel5702 2010 MCI 57 yes yes yes yes Diesel5703 2010 MCI 57 yes yes yes yes Diesel5704 2010 MCI 57 yes yes yes yes Diesel5705 2010 MCI 57 yes yes yes yes Diesel5706 2010 MCI 57 yes yes yes yes Diesel

317 2000 Orion V (from Sonoma) 37 yes no no expired Tanks expired, buses being parted out, sold319 2000 Orion V (from Sonoma) 37 yes no no expired Tanks expired, buses being parted out, sold320 2000 Orion V (from Sonoma) 37 yes no no expired Tanks expired, buses being parted out, sold322 2000 Orion V (from Sonoma) 37 yes no no expired Tanks expired, buses being parted out, sold324 2002 Orion V (from Sonoma) 37 yes yes yes 02/2017 These buses will be sold when Gillig buses arrive in 18-20 months326 2002 Orion V (from Sonoma) 37 yes yes yes 02/2017 These buses will be sold when Gillig buses arrive in 18-20 months327 2002 Orion V (from Sonoma) 37 yes yes yes 02/2017 These buses will be sold when Gillig buses arrive in 18-20 months328 2002 Orion V (from Sonoma) 37 yes yes yes 02/2017 These buses will be sold when Gillig buses arrive in 18-20 months330 2002 Orion V (from Sonoma) 37 yes yes yes 02/2017 These buses will be sold when Gillig buses arrive in 18-20 months

Total Vehicles 50 59 59 59

Vehicles Available for Service 50 59 54 45

Peak Hour Vehicle Need 46 39 39Available as Spares 13 15 6

Spare Ratio Percentage 28.3% 38.5% 15.4%

Source: Transdev

14

15

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Consider proposed approach for addressing transportation issues associated with Day Reporting Center and Monroe Detention Center Clients

Agenda Item #:

Agenda Type:

7 Deliberation/Action

Attachments Yes No

Prepared by: Terry Bassett Approved by: Meeting Date: March 9, 2015

RECOMMENDATION: It is recommended that the YCTD board:

1. Review the following information that addresses transportation access to Day Reporting Center (DRC) and Monroe Detention Center clients and establishes a new bus stop, thus reducing the need for such clients to use the existing Woodland Community College bus stop; and

2. Express conceptual support for the proposed approach; and

3. Direct staff to schedule a public hearing on April 13, 2015 to alter one Yolobus route (214) in order to more directly serve those two facilities.

REASON FOR RECOMMENDATION: We have been working with the City of Woodland, County of Yolo and other agencies to come up with an approach

that is reasonable and affordable to implement. Per board policy because the proposed changes impact more than 25% of the riders on a route, an April 13th public hearing is recommended.

BACKGROUND: In summary, the following strategy is being proposed:

1) The Yolobus Route 214 service map and bus schedule, as shown on the attached, would be modified and made effective once improvements associated with access to a new bus stop near the Monroe Detention Center were completed.

2) Woodland would continue paying for the net cost of the 214. The County of Yolo would provide a continued commitment to buy Yolobus passes for DRC attendees.

3) The County would, at County expense, working in conjunction with YCTD, undertake certain engineering and capital work associated with the route change, specifically related to establishing a wheelchair accessible bus stop near the Monroe Detention Center, as well as access to and circulation around Tony Diaz Drive. The estimated County cost for this activity is less than $60,000.

4) YCTD will provide a bus shelter and the County will be responsible for installing and maintaining that bus shelter and bus stop.

5) The County will undertake steps to assure the continued flow of revenue to Yolobus to cover the cost of Yolobus bus passes issued to DRC clients (currently estimated at $40,000 to $50,000 per year).

6) The County will work with its contractor that runs the DRC (the Sacramento County Office of Education) to assure that DRC program hours minimize the need for DRC clients to ride the bus when children are traveling to and from school.

16

7) For releases from the jail, the County would agree to set aside $30,000 to cover the following:

a. Daily Yolobus bus passes to be used by Monroe clients who either don’t have transportation or funds to ride Yolobus.

b. Taxi voucher (good only that day) for rides by attendees who don’t have transportation and need a ride during hours when Yolobus does not serve the new Monroe Detention Center bus stop.

8) All parties would commit to this proposal at least through December 31, 2015, unless modified or terminated by YCTD, after consultation with the County and City.

9) Around October, 2015, the City, County and YCTD would jointly review the results of the program and determine what changes, if any, should be considered.

In April 2014, YCTD board member Saylor conveyed a request from the Yolo County Probation Department “to re-establish a route of the Yolobus onto the Sheriff’s Department Campus in front of Probation”. It was pointed out that “people attending the DRC (Day Reporting Center) are dropped at the college (Woodland Community College—WCC) and walk over the berm of the Sheriff’s Campus.” The communication mentioned needing an effort “to avoid further incidents of harassment”, which we presume relate to some DRC or Monroe Detention Center clients allegedly displaying some sort of unacceptable behavior at or around the WCC bus stop.

AB 109 and AB 117 (public safety realignment) transfer the responsibility of certain adult offender populations from the state to the counties. That, combined with certain court decrees regarding jail overcrowding, has had, and will likely continue to have, an impact on DRC and jail populations, and a corresponding impact on transportation needs.

During the ensuing year, I have met multiple times with Yolo County Administrator Patrick Blacklock and Woodland City Manager Paul Navazio to address the matter and consider options related to DRC client transportation, but also what would happen to persons released from the Monroe Detention Center during days and hours when there is no Yolobus service. Staff from the Probation and Sheriff’s departments, Sacramento County Office of Education, WCC president Dr. White and WJUSD Superintendent Dr. Armstrong have also participated in some of the discussions.

We considered at least 12 different scenarios, including:

1. Do nothing.

2. County instructs DRC and Monroe Center clients Yolobus passengers to board on Ogden.

3. County puts up fence along the berm that separates the jail facilities from WCC.

4. County enters into a taxi subsidy arrangement.

5. Move existing Yolobus fixed route bus stops at/near Ogden further south (closer to Gibson).

6. DRC provides a vehicle and dual role employee available for shuttling to/from County Fair Mall, Main/113 (last bus stop), or Bel Air. YCTD would take care of ADA eligible paratransit users (required by law anyway).

7. Make side access roads accessible and run all weekday college serving buses there (this would have involved two routes; namely, 212 and 214).

8. Assign stand-by paratransit vehicle or sedan for calls even by general public.

9. Have route 214 take Gibson Probation road, do loop around parking area and exit on Tony Diaz Drive at Gibson.

10. Add fence between Monroe & college, extend road to college, install puck activated access gates, bus landing pad & shelter by Monroe. Run buses through revised loop.

11. Start up a new public route (which would also serve Spring Lake).

12. Change route 214 (weekdays) to serve Monroe and no longer operate between Mall and Community Center (Other bus routes would continue to provide access between the Mall and Community Center).

17

Yolobus has been providing Woodland local public bus service to or from WCC since September 9, 1996. The Day Reporting Center & Monroe Center clients reportedly walk to or from WCC in order to use Yolobus, as there is no bus stop at either of those facilities.

As we delved into the matter, Dr. White expressed security and safety concerns related to DRC and Monroe Center clients using the Yolobus bus stop and other facilities at WCC. Concerns about DRC and Monroe Center clients riding the public bus at the same time as younger students (mostly middle and high school) were also mentioned by Dr. Armstrong.

The board is reminded that we are a public bus system. Being such, and having up to 6,000 rides a day that we provide, we sometimes may find ourselves in situations where a passenger may exhibit unacceptable behavior to the point that police assistance may be sought. The Woodland Police Department has been an excellent partner in quickly responding to such situations, which are usually few and far between. During 18 years of running Yolobus service to the WCC, we have been providing rides to both students and those going to or from the Monroe Center, and more recently, the site where DRC training is located. We know of no incidents involving persons from the Monroe Center or DRC committing a crime against a student of either WCC or WJUSD, either on the bus or at the WCC bus stop. If such an event was to happen, our buses are equipped with a communications system and drivers are trained to contact Yolobus Dispatch for immediate assistance.

As we proceeded with our efforts, the following matters were considered:

1) Our highest priority is the safe and secure transportation of our riders, both present and future.

2) Clients from the Monroe Center have a legal right to leave whenever they are released and to use any public bus stop. Likewise, DRC clients have a legal right to use our service.

3) There is no fence between the Monroe Center and WCC and there is a well-worn footpath over the berm separating the two facilities. Some DRC and Monroe Center clients travel between these facilities and WCC.

4) The Monroe Center releases can occur at times when there is no bus service.

5) There are currently 66 clients enrolled at the Woodland DRC, 40 of whom are issued Yolobus passes.

6) AB 109 has altered some of the dynamics that will affect how transportation of clients is approached.

7) If any sort of public bus service was to be provided closer to the DRC and Monroe Center, certain physical improvements will need to be undertaken before that service could begin.

8) The access streets serving DRC and the Monroe Center will be susceptible to accelerated damage from buses, and there are some turning movement and ADA accessibility issues that will require attention.

9) We have driven the most likely route and concluded that the left turn from Tony Diaz Drive onto Gibson Road is doable, though in the perfect world we would have preferred a signalized intersection.

10) There is no official taxi voucher program currently in place to facilitate rides from clients who are released from the Monroe Center during days and hours when Yolobus does not operate.

11) All parties need to recognize that unless all routes and all trips (currently routes 212 and 214) currently serving WCC are deviated to serve the DRC and Monroe Center, there is likely to be some level of continued foot traffic between those facilities and WCC. Our hope is to decrease the likelihood of DRC and Monroe Center clients loitering around WCC.

12) There is no time in existing Yolobus schedules to deviate to either Monroe or the DRC without taking service away from somewhere else. For this reason, and in recognition of the need to continue serving other parts of the community, we are not recommending that all WCC serving routes deviate to the Monroe Center stop.

13) YCTD and the City of Woodland are undertaking a transit study for the Woodland area. It is possible, even probable, that as the Spring Lake development builds out, and as we look at ways to reconfigure local bus services to better serve Woodland, our options for providing close access to the Monroe Center and DRC will likely change. This is why the recommendation is for a limited duration.

18

We currently have two routes that serve WCC: Routes 212 and 214. Route 212 operates seven (7) days a week. Route 214 operates on weekdays only. We proposed that route 214 be modified and re-routed to include a bus stop by the Monroe Center. In order to do this, we needed to “carve out” about six (6) minutes of running time. We considered options of bypassing certain residential areas to free up enough running time and decided that is not a preferred path at this point in time. We concluded that only three of the four local Woodland routes need to travel to the Woodland Senior and Community Center and that route 214 riders wishing to travel to or from that Center could transfer onto one of the other three routes at the Mall.

Another discussion matter was whether some of the route 214 related expenses should shift from the City to the County. I do not recommend that at this time. It is our understanding that the County’s contractor running the DRC (Sacramento County Office of Education) program spends $40,000 to $55,000 per year on Yolobus bus passes for its clients. The shifting of route miles and hours from the Mall/Senior and Community Center area to the Monroe Center is actually intended to increase ridership and corresponding fare revenue—both which will benefit the City of Woodland. Between the continued DRC fare subsidies (minimum of $40,000), the recommended taxi voucher program for off-hour Monroe Center release clients ($30,000) and the proposed improvements for establishing a new Monroe Center bus stop ($50,000-$60,000), the County’s total contribution will likely be in excess of $120,000.

In conclusion, what is suggested will do the following:

• Lessens the likelihood that DRC and Monroe Center clients would need to walk to the WCC campus.

• Assures an ongoing fare revenue that is currently benefitting the Woodland route.

• Addresses a long-standing issue about jail releases during non-Yolobus days and hours (some 8,000 people per year are released from the jail).

• Emphasizes the importance of DRC setting its program hours in a manner to minimize the likelihood that its clients and young students are riding the bus at the same time.

• Leaves the door open for changes.

• Does not greatly impact most existing riders.

• Can be provided at a reasonable cost

BUDGET IMPACT: We are asking the County to cover most of the related capital improvement costs. With the exception of the provision

of a bus shelter, bench and trash receptacle (all of which can be covered by existing resources), the only impact of the recommended change on YCTD (mostly printing and marketing related costs) will be absorbed within the budget then in effect.

Attachments:

1) Proposed Improvements for Public Bus Access Near the Monroe Detention Center

2) Proposed Schedule Changes to Route 214

3) Proposed Route Changes to Route 214

4) Monroe Detention Center Inmate Release Data (Jan-Sept, 2014)

19

Proposed Improvements for Public Bus Access Near the Monroe Detention Center

Raised accessible pad (25’ x 15’), 9’ solar powered lighted shelter, bike rack, garbage can, bench, plus ADA ramps & hash marked w/c path.

Add paved tapered sections which would enable 40-foot buses to make these right turns.

20

Proposed Schedule Changes to Route 214

Route 214 East Woodland Clockwise Proposed (transfer from routes :50 211 and 212 at County Fair Mall, coming from Community Center is available)

County Fair Mall 6:54 7:54 8:54 9:54 10:54 11:54 12:54 1:54 2:54 3:54 4:54 5:54College at Marshall (Douglass MS) 6:57 7:57 8:57 9:57 10:57 11:57 12:57 1:57 2:57 3:57 4:57 5:57West at Park 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00Court at 2nd (Courthouse) 7:05 8:05 9:05 10:05 11:05 12:05 1:05 2:05 3:05 4:05 5:05 6:05Industrial at E. Main (YCTD) 7:12 8:12 9:12 10:12 11:12 12:12 1:12 2:12 3:12 4:12 5:12 6:12E. Main at Walmart 7:15 8:15 9:15 10:15 11:15 12:15 1:15 2:15 3:15 4:15 5:15 6:15Pioneer at Springlake (Food4Less) 7:20 8:20 9:20 10:20 11:20 12:20 1:20 2:20 3:20 4:20 5:20 6:20Veterans at Maxwell (Costco) 7:27 8:27 9:27 10:27 11:27 12:27 1:27 2:27 3:27 4:27 5:27 6:27Woodland Community College 7:32 8:32 9:32 10:32 11:32 12:32 1:32 2:32 3:32 4:32 5:32 6:32Justice Center 7:35 8:35 9:35 10:35 11:35 12:35 1:35 2:35 3:35 4:35 5:35 6:35Bel Air (Near Pioneer H.S.) 7:37 8:37 9:37 10:37 11:37 12:37 1:37 2:37 3:37 4:37 5:37 6:37County Fair Mall 7:44 8:44 9:44 10:44 11:44 12:44 1:44 2:44 3:44 4:44 5:44 6:44

(transfer to :46 route 210 at County Fair Mall, which continues on to Community Center is available)

Route 214 East Woodland Clockwise Existing

Community & Senior Center 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00County Fair Mall 7:03 8:03 9:03 10:03 11:03 12:03 1:03 2:03 3:03 4:03 5:03 6:03College at Marshall (Douglass MS) 7:06 8:06 9:06 10:06 11:06 12:06 1:06 2:06 3:06 4:06 5:06 6:06West at Park 7:09 8:09 9:09 10:09 11:09 12:09 1:09 2:09 3:09 4:09 5:09 6:09Court at 2nd (Courthouse) 7:14 8:14 9:14 10:14 11:14 12:14 1:14 2:14 3:14 4:14 5:14 6:14Industrial at E. Main (YCTD) 7:21 8:21 9:21 10:21 11:21 12:21 1:21 2:21 3:21 4:21 5:21 6:21E. Main at Walmart 7:24 8:24 9:24 10:24 11:24 12:24 1:24 2:24 3:24 4:24 5:24 6:24Pioneer at Springlake (Food4Less) 7:29 8:29 9:29 10:29 11:29 12:29 1:29 2:29 3:29 4:29 5:29 6:29Veterans at Maxwell (Costco) 7:36 8:36 9:36 10:36 11:36 12:36 1:36 2:36 3:36 4:36 5:36 6:36Woodland Community College 7:41 8:41 9:41 10:41 11:41 12:41 1:41 2:41 3:41 4:41 5:41 6:41County Fair Mall 7:47 8:47 9:47 10:47 11:47 12:47 1:47 2:47 3:47 4:47 5:47 6:47Community & Senior Center 7:50 8:50 9:50 10:50 11:50 12:50 1:50 2:50 3:50 4:50 5:50 6:50

MONDAY - FRIDAY

MONDAY - FRIDAY

21

Proposed Route Changes to Route 214

Proposed Added to Route 214 X

X XX x

Proposed Deleted from Route 214 (Routes 210, 211, 212 would continue to serve the Community Center)

22

Monroe Detention Center Inmate Release Data (Jan-Sept, 2014)

Note: A majority of the releases are during the blocks of 0700-0900, 1300-1600 and 1900-2100.

23

24

25

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Presentation of 2013/14 Fiscal Audit

Agenda Item #:

Agenda Type:

8 Deliberation/Action

Attachments Yes No

Prepared by: Janice Phillips Approved by: Meeting Date: March 9, 2015

RECOMMENDATION: This is a presentation of YCTD’s 2013/14 fiscal audit. While no specific action is required, your Board reserves the

right to take action on this item.

REASON FOR RECOMMENDATION: See above.

BACKGROUND: Included in your board packet as a separate attachment is the Financial Audit for the fiscal year ending June 30, 2014.

Brian Nash, a representative of the audit firm, Richardson & Company, will attend the Yolo County Transportation District’s meeting to present their findings. The firm “did not identify any deficiencies in internal controls that they considered material weakness”, and the audit report was “unqualified”, which mean that there were no findings.

The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires non-federal entities that expend equal to or in excess of $500,000, in a fiscal year in federal awards to have an audit performed in accordance with the Single Audit Act.

BUDGET IMPACT: There is no budget impact. The audit is paid for by SACOG.

26

27

BOARD COMMUNICATIONS: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776 --- (530) 661-0816

Topic: Authorize Approval of Resolution 2015-02 Authorizing Submission of Grant Application for Fare Reduction Project Under Low Carbon Transit Operations Program

Agenda Item #:

Agenda Type:

9 Deliberation/Action

Attachments Yes No

Prepared by: Luken & Bassett Approved by: Meeting Date: March 9, 2015

RECOMMENDATION: It is recommended that the Yolo County Transportation District Board of Directors approve Resolution 2015-02 authorizing the submission of a $58,833 grant application to the California Department of Transportation (CALTRANS) for the Low Carbon Transit Operations Program (LCTOP) for a fare reduction pilot program for low income and senior citizens and authorize the Executive Director or his designee to act in all matters related to this grant program.

REASON FOR RECOMMENDATION: The District has an opportunity through a new Cap and Trade funding programs to improve efficiencies for riders of our current system.

BACKGROUND: The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit,

Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities. Approved projects in LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance and other costs to operate those services or facilities, with each project reducing greenhouse gas emissions. For agencies whose service area includes disadvantaged communities, at least 50 percent of the total moneys received shall be expended on projects that will benefit disadvantaged communities.

Projects must meet at least one of the following criteria focused on reducing air pollution for disadvantaged community residents:

• Projects that provide incentives for vehicles or equipment to those with a physical address in a disadvantaged community; or

• Projects that provide incentives for vehicles or equipment that will be domiciled in a disadvantaged community; or • Projects that provide incentives for vehicles or equipment that reduce air pollution on fixed routes that are primarily

within a disadvantaged community (e.g., freight locomotives) or vehicles that serve transit stations or stops in a disadvantaged community (e.g., zero emission buses); or

• Project that provide greater mobility and increased access to clean transportation for disadvantaged community residents by placing services in a disadvantaged community, including ride-sharing, car-sharing, or other advanced technology mobility options (e.g., neighborhood electric vehicles, vanpooling, shuttles, smartphone application-based ridesharing services, bike sharing services).

The annual allocation to the District is relatively small. For Fiscal Year 2014-2015, the District would only be eligible for a maximum of $58,833 (See attached). This amount may increase in coming fiscal years. Because the funding is rather meager and as it is a new funding program and the funding is not guaranteed, staff is not recommending expansion of service

28

levels at this time and instead is recommending one-time expenditures. Staff initially examined use of this funding for the purchase of software programs and two other activities which are not being recommended at this time for a grant application:

1) Advanced Tripspark Software Module – expansion of our current notification program to include real time delay, diversion and trip updates. It was found that our current software could be expanded with this capability at relatively little or no cost.

2) Paratransit Scheduling Software – purchase of improved scheduling software to improve the efficiency of the current paratransit program that is compatible with the current Ranger hardware authorized for purchase by the Board. It was found that the purchase of this software would be hard to justify under this program and the District would fare more competitively under the FTA 5339 Program for this purchase.

3) Expansion of Airport Saturday Service-Due to the complexity of funding this expansion and coordination with the Airport and Sacramento Regional Transit, staff recommends that this expansion should be examined for future funding rounds and other funding programs.

4) Expansion of Unitrans Services (using separate allocation for Davis) – Unitrans is pursuing this with their own separate grant application.

Staff then examined a Fare Reduction Program for pilot implementation in the first year of the LCTOP funding program. This program consists of using decreased fares to increase ridership for low income and seniors. This type of program was specifically identified by the LCTOP program and therefore would be very competitive. The calculation of greenhouse gas reduction for this project is also very straight forward versus the other programs identified above and therefore a lower risk factor for creating a competitive grant application.

This proposed program would fund a fixed amount of fares to be reduced for qualified groups. Staff would develop an equitable distribution method for the pilot program and utilize participation in qualified low income programs such as SSI, Section 8, Housing Authority residency and other social service programs as well as age to determine eligibility. Actual income verification would not be managed by District staff to minimize staff costs. This program will not overlap various reduce fare programs already offered by the District.

According to census data, in Yolo County, approximately 23,736 persons whose income is less than 30% of the median income of the County could qualify for this program under the low income reduced fare approach. The senior population of Yolo County that could qualify for this program is approximately 20,748 persons over age 60. The Yolo County Housing Authority currently serves 3,397 persons with its various housing programs that could qualify for this program. As this is a pilot program, a defined amount of reduced fares would be sought and the program would cease once that funding cap is reached. Staff would work with the Housing Authority, cities, senior groups and other social service providers to market and implement the program. The results of this voucher program will be evaluated by staff and partner agencies and staff will report the results of the implementation to the Board to determine if the program should continue in future years.

As part of West Sacramento, west of Jefferson Boulevard and north of the Barge Canal, is identified as a “Disadvantaged Community”, staff is still researching eligibility criteria with Caltrans to determine if a required threshold of activity within that geography has to be met. If the District has to comply with Disadvantaged Community criteria, the program may be required to offer up to 50% of program benefits within that designated area in West Sacramento and offer the remaining 50% on a countywide basis.

BUDGET IMPACT: This project will be completed during the next Fiscal Year (15-16). The proposed amount for this project will offset

anticipated fare revenue in next year’s budget. No matching funds are required for this funding source.

Estimate Budget

Fare Reduction Vouchers (FRV) $50,833

Marketing and Printing $8,000

TOTAL $58,833

29

The District does not have an indirect cost rate plan established with Caltrans and therefore it would be difficult to recoup staff costs from this grant program. However, it is estimated that staff costs would be minimal to implement this program.

30

31

YOLO COUNTY TRANSPORTATION DISTRICT

RESOLUTION No. R2015-02 (Resolution Authorizing Filing of Grant Applications with State of California Department of Transportation

(Caltrans) for Low Carbon Transit Operations Program (LCTOP) funds in the amount of $58,833 and to Execute Grant Agreements and Supplemental Documents)

WHEREAS, from time-to-time the Caltrans make grants available for a mass transportation programs and other

transportation projects pursuant to LCTOP; and

WHEREAS, the grant conditions may impose certain obligations upon grantees, including the provision of a local share of project costs; and

WHEREAS, it appears in the best interests of the Yolo County Transportation District (“YCTD”), its residents, constituents and its customers to submit such grant applications; and

WHEREAS, the YCTD desires to apply for said grant funding pursuant to all applicable Federal, State and local laws and regulations.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the Board of Directors of

the Yolo County Transportation District, County of Yolo, State of California, as follows:

1. The foregoing recitals, and each of them, are true and correct.

2. The YCTD Executive Director or his designee is hereby authorized to execute and submit grant applications on behalf of the YCTD with the State of California Department of Transportation for Low Carbon Transit Operations Program funds, and to Execute Grant Agreements and Supplemental Documents, consistent with YCTD’s adopted budget and approved appropriations and projects.

3 In connection with such grant applications, the Executive Director or his/her designee is further authorized to execute and submit such applications agreements, assurances and other documents and information required to obtain such grant funds.

PASSED AND ADOPTED by the Board of Directors of the Yolo County Transportation District, County of

Yolo, State of California, this 9th day of March, 2015, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________ Chris Ledesma, Chair, Board of Directors ATTEST:

________________________________ Kathy Souza, Clerk Board of Directors

Approved As To Form: Robyn Truitt Drivon, County Counsel

By ________________________ Sonia Cortés, Senior Deputy

32

33

BOARD COMMUNICATION: YOLO COUNTY TRANSPORTATION DISTRICT 350 Industrial Way, Woodland, CA 95776---- (530) 661-0816

Topic: Receive Director’s

Report

Agenda Item #: Agenda Type:

10 Deliberation/Action*

Attachments: Yes No Prepared By: Terry Bassett, Mike Luken & Janice Phillips

Approved By: Meeting Date: February 9, 2015

RECOMMENDATION: Items with a staff recommendation if any or that your Board may wish to act upon are in italics and marked with an

asterisk below. Your board reserves the right to take action on all items below.

BACKGROUND: a) Oral Report b) Yolobus Service in Downtown Sacramento—As the attached report confirms, the on-time performance

of Yolobus routes serving downtown Sacramento continues to be a problem. This includes West Sacramento route 41, intercity route 42B and most afternoon commute (express) routes out of downtown Sacramento headed to West Sacramento, Davis and Woodland.

As a result of the City of Sacramento not allowing a new bus stop along Capitol Mall west of 7th Street, we chose to settle on deviating most outbound bus trips from Capitol Mall to 5th Street, to L Street. This allowed us to use a relocated bus stop that is at 5th Street, just north of Capitol Mall. This deviation likely added 3-4 minutes to our running time, thus contributing to so many late buses.

A recent field check revealed that 91 Yolobus riders alighted and 103 boarded at the 5th Street bus stop. We are checking into the specific trip data and may survey our riders to determine if they would rather lose the 5th Street stop and walk further, if that means better on-time performance. Another option we may need to concede to is to adjust our running times to more accurately reflect what is happening on the street.

For your information, Mike Luken and I have requested that the City of Sacramento allow an additional westbound bus stop on Capitol Mall, west of 4th Street. This would allow West Sacramento and Davis bound buses to stay on Capitol Mall and not do the 5th Street deviation. Unfortunately, the feedback from the city so far has not been favorable.

On Wednesday, March 4th, while driving along 5th street under the K Street overpass, one of our buses was struck by a 2-1/2 foot piece of conduit which apparently fell from the overpass while demolition was taking place. The City and contractor immediately shut down 5th Street, inspected the overpass and have assured us that the street is now safe for buses to operate along. We suggested that the City require a safety net to catch debris. The City is also working with the contractor to have most 5th Street overcrossing demolition work occur 10:30 pm-6 am on weekdays, as necessary, and over weekends, from Friday at 7 pm until Monday at 5 am. During such times we are assuming that the street will be closed and that affected buses will do an alternative route which we have established.

c) Minor Winters Service Adjustments—After the February 9th YCTD board meeting, and as the result of other input we have

Issue 1: Extending peak hour quick trips between West Davis and Winters--In February, your board received a petition signed by 12 bus riders and 41 drivers requesting Yolobus add a quick trip on the morning route 220 bus

34

which otherwise deadheads from Woodland, to Davis to Winters. The petition also requested that the reverse happen in the late afternoon.

We explored various alternatives and concluded it was feasible to extend quick trips between El Rio Villa Housing on Shams Way and the City of Winters but cost prohibitive if extended all the way to West Davis for one individual. (In contrast, El Rio Villa currently has 409 residents.)

Issue 2: Bus Access Improvements at El Rio Villa —We have been working with Lisa Baker, CEO of the Yolo Housing Authority, regarding a few matters related to the El Rio Villa center just west of Winters. The Chair of the Yolo Housing Authority, who is also Mayor of Winters, has expressed concern about the appearance of the Yolobus bus stop at the above location, where some bus riders have apparently taken lawn chairs and folding chairs to the bus stop on County Road 32. To put in a bench, add a concrete pad and construct an ADA accessible path from the County Road 32 stop into the El Rio Villa complex would be difficult and expensive to do.

On the other hand, we have a bus stop within the El Rio Villa complex on Shams Way for westbound trips and have proposed to use the same spot for eastbound buses, thus removing the bus stop from County Road 32. It adds approximately 3 minutes to the total running time of each eastbound trip but offers a safer, more accessible stop, where cars are operating at much slower speeds than on CR 32. We met with Lisa Baker on February 4th and reviewed the site. We have proposed providing a bus shelter on Shams Way if the Housing Authority could construct a large enough concrete pad to accommodate it and provide ADA access. The eastbound bus route can be shifted to Shams Way even before a shelter and extended pad are installed.

I have discussed both issues described above with Director Anderson and Winters City Manager John Donlevy, both who indicated support for the proposed changes. As a courtesy, I also discussed the planned changes with the bus driver who attended the February 9th board meeting.

Both the quick trips to Shams Way and the diversion of eastbound trips into the complex can be accommodated within the existing operating budget, and the shelter will be covered out of our existing capital budget.

Issue 3: Offering Better Winters Connections to other Yolobus routes—We are exploring possible alterations to route 220 bus schedule times in order to offer more transfer opportunities to and from intercity routes 42A and 42B. Any possible changes will be discussed with our Winters board members, as well as the City Manager.

d) Connect Card Update— There remains a significant number of issues that need to be addressed before system rollout. At this time, two agencies in the consortium have begun testing the system using employees. The schedule of rollout of the connect card to our riders is not yet set. At this point, it appears rollout will happen in June

35

or later. The agencies in the consortium previously requested a minimum of two months for agency preparations, training and marketing once the system is accepted. Financial Settlement –This remains a significant open item. Staff will meet with RT Finance staff to work on inputting our revenue sharing formula into the financial settlement software. The intent is to enable the Connect Card to accurately assign collected fares to the correct agency within the consortium. Testing to assess the accuracy of the financial settlement software is on hold until the formula is input correctly.

Corporate Accounts--A considerable amount of our fare revenue comes from corporate accounts, (e.g. state departments, Cache Creek Casino). These accounts will be set up in the Connect Card through a corporate accounts tool. This is a very important piece of the connect card to our agency. The tool was received by SACOG at the end of January. Early testing has overall been positive and the project team anticipates accepting the tool in March.

Reporting--Staff is working to assure that ridership data will be accurately reported. Integration of the connect card data and our GFI data is not yet resolved. Staff is working with a third party to write a program to integrate the data.

Lastly, we have not heard what operating costs will be going forward with the connect card. Originally, the operating costs were to be covered with project funds for the first 18 months of operations. At this point, it appears that the project will run out of funds prior to that time. Staff is looking for an estimate of the cost for fiscal year 15/16 so that we may include it in our budget.

e) Attachments i. Fixed Route and Paratransit Ridership Reports Through January, 2015

Route DescriptionAverage

Late Time*On Time Performance

ROUTE 039AM Southport Commute 8 85.9%ROUTE 039PM Southport Commute 13 62.9% afternoon commute

ROUTE 040 West Sac Local 15 73.6% all day route

ROUTE 041 West Sac Local 12 57.6% all day route

ROUTE 042A Intercity 14 72.4% all day route

ROUTE 042B Intercity 12 63.4% all day route

ROUTE 043AM Sacramento Express 9 85.7%ROUTE 43PM Davis Express 10 69.3% afternoon commute

ROUTE 043R AM Davis Express 6 93.8%ROUTE 043R PM Sacramento Express 10 81.0%ROUTE 044AM Sacramento Express 6 95.7%ROUTE 044PM Davis Express 10 77.6%ROUTE 45AM Sacramento Express 9 81.3%ROUTE 45PM Woodland Express 12 56.4% afternoon commute

ROUTE 230AM Sacramento Express 8 78.8%ROUTE 230 PM Davis Express 8 50.6% afternoon commuteROUTE 231PM Davis Express 8 48.5% afternoon commuteROUTE 232AM Sacramento Express 6 77.0%ROUTE 232PM Davis Express 13 40.0% afternoon commuteROUTE 240 West Sacramento Shuttle 11 88.7%ROUTE 241AM West Sacramento Commute 9 80.7%ROUTE 241PM West Sacramento Commute 10 74.3%ROUTE 340 CalSTRS/ZIGG 8 79.5% am and pm commute combined

ROUTE 340A CalSTRS/ZIGG/Amtrak 8 54.8% am and pm commute combined

81.8% Entire Yolobus Fixed Route System On-time performance

*Of buses running late, these are the average wait times

On Time Performance in Downtown Sacramento January 2015

36

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals14-15 137,804 144,667 146,394 151,630 129,251 124,534 132,042 966,322 -3.9%13-14 145,240 150,145 147,925 159,624 135,001 128,789 138,830 134,193 140,902 146,288 142,987 127,081 1,697,00512-13 136,029 152,771 141,712 158,319 138,423 122,854 138,422 138,245 144,978 143,474 145,716 129,271 1,690,21411-12 125,846 143,688 140,150 142,995 134,523 124,528 137,741 143,683 147,795 139,652 145,890 131,767 1,658,25810-11 140,034 143,616 136,714 139,815 130,272 118,877 133,058 130,088 141,582 141,200 140,848 132,082 1,628,18609-10 144,651 141,258 144,049 150,809 132,730 125,460 133,705 136,346 148,367 140,109 136,272 132,315 1,666,07108-09 160,580 161,041 158,082 168,903 143,478 140,487 153,123 138,164 152,247 147,277 144,946 140,563 1,808,89107-08 159,817 155,510 152,555 163,369 138,675 136,205 148,057 133,631 147,265 142,604 140,421 136,372 1,754,48106-07 122,800 126,074 114,147 127,610 116,009 106,480 116,214 117,959 124,535 134,526 138,991 140,437 1,485,78205-06 106,044 121,542 111,262 118,112 107,259 101,906 114,092 105,096 123,411 115,029 122,358 116,621 1,362,73204-05 107,150 117,018 108,890 112,076 103,828 95,674 107,599 101,379 113,837 105,354 118,847 115,748 1,307,40003-04 105,206 106,152 104,410 103,943 97,488 95,852 99,008 96,068 106,015 105,685 105,309 105,176 1,230,31202-03 108,939 103,488 101,711 108,467 92,480 89,168 92,516 89,648 106,759 101,867 102,835 103,819 1,201,69701-02 112,889 111,782 105,554 114,277 97,067 92,461 101,652 95,307 106,049 104,030 106,669 101,146 1,248,88300-01 117,273 121,631 108,539 118,293 106,027 96,291 105,754 98,203 105,663 109,432 113,032 103,519 1,303,657

-5.1% -3.6% -1.0% -5.0% -4.3% -3.3% -4.9%

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Rid

ers

Yolobus Fixed Route Ridership Trends

'12-13 '13-14 '14-15

-5.1%

-3.6%

-3.9% YTD

-1.0%

-5.0%

-4.9%-4.3%

-3.3%

37

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Totals14-15 2,183 2,114 2,195 2,487 2,086 2,187 2,240 15,492 12.3%13-14 2,023 2,026 1,985 2,074 1,887 1,821 1,974 1,735 2,046 2,169 2,350 2,236 24,32612-13 1,798 2,005 1,761 2,181 1,930 1,792 2,050 1,764 1,975 2,248 2,035 1,845 23,38411-12 1,422 1,554 1,507 1,479 1,425 1,346 1,452 1,441 1,677 1,577 1,791 1,648 18,31910-11 1,399 1,435 1,471 1,443 1,288 1,346 1,396 1,382 1,557 1,515 1,519 1,530 17,28109-10 1,447 1,326 1,349 1,306 1,260 1,292 1,273 1,265 1,414 1,334 1,310 1,341 15,91708-09 1,504 1,465 1,606 1,667 1,341 1,531 1,590 1,582 1,701 1,415 1,378 1,444 18,22407-08 1,456 1,640 1,276 1,478 1,272 1,275 1,283 1,300 1,344 1,467 1,491 1,368 16,650

7.9% 4.3% 10.6% 19.9% 10.5% 20.1% 13.5%

0

500

1,000

1,500

2,000

2,500

3,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Rid

ers

Yolobus Special Paratransit (ADA) Ridership Trends

'12-13 '13-14 '14-15

+7.9%+19.9%

+20.1%

+12.3% YTD

+4.3% +10.6%

+10.5%+13.5%