Notice to Bidders - Golf Course and Park Turf Equipment

CITY OF OVERLAND PARK, KANSAS RECREATION & PARKS SERVICES

NOTICE TO BIDDERS Sealed proposals will be received by the City of Overland Park, Kansas in the City offices at City Hall, 8500 Santa Fe Drive, until 2:00 p.m., Wednesday, December 17, 2014 for the following equipment:

GOLF COURSE AND PARK TURF EQUIPMENT Bids will be publicly opened and read aloud at the above time and date. Detailed specifications for this equipment may be obtained at the office of the Golf Division Headquarters, 12698 Nieman Road, Overland Park, Kansas 66213. Bids received on the above equipment will be considered by the Overland Park City Council within sixty (60) days following the bid opening. Bidders submitting proposals on equipment not conforming to the detailed specifications shall state variances on the proposal. The City of Overland Park, Kansas reserves the right to accept or reject any and all bids. The City reserves the right to waive technicalities on bids. Each bid must be enclosed in a sealed envelope and the outside of the envelope plainly marked: BID FOR: GOLF COURSE AND PARK TURF EQUIPMENT and addressed to the City of Overland Park, 8500 Santa Fe Drive, Overland Park, Kansas 66212, Attention: Marian Cook, City Clerk.

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INSTRUCTIONS TO BIDDERS This bid is for a four (4) year lease and the company owns the equipment at the end of the lease. Bidders shall submit nomenclature and specifications of their equipment. There will be some equipment that includes a dollar buyout option at the lease end. Bidders agree to guarantee their equipment as 2015 production models and free from defects in workmanship and material for a four (4) year period from date of delivery to the City, and to replace or repair defective parts at no cost to the City. The equipment specifications shall not be construed as recommending any manufacturer's equipment over any other make provided that equal quality, parts supply and availability, reliability, and durability may be expected in performance. The City reserves the right to hold all bids for a period of sixty (60) days, from the date set for opening thereof before action thereon; likewise the City reserves the right to reject any or all proposals. The City also reserves the right to waive any or all technicalities. Bidders submitting proposals on equipment not conforming to the detailed specifications shall state variances on the proposal. The City of Overland Park, Kansas, reserves the right to accept or reject any and all bids submitted. The City reserves the right to waive technicalities on bids. All proposals shall be made on the forms provided with the specifications and shall be delivered to the City Clerk, City Hall, 8500 Santa Fe Drive, Overland Park, Kansas, and must be in sealed envelope marked:

BID FOR: GOLF COURSE AND PARK TURF EQUIPMENT Prior to 2:00 p.m., Wednesday, December 17, 2014

EQUIPMENT SPECIFICATIONS GENERAL CONDITIONS: The General Conditions apply to all equipment specified herein. 1. All equipment shall be new, 2015 production models.

2. Appurtenances and/or accessories for the equipment not herein mentioned, but necessary to furnish a complete unit ready for use upon installation shall be included.

3. These specifications shall be construed as minimum. Should the manufacturer's current published

data or specifications exceed these, they shall be considered minimum and furnished.

4. The City reserves the right to waive or take exception to these specifications, if it be to the City's greatest advantage or best interest.

5. The company providing the equipment shall maintain at least one well-integrated service shop for the

maintenance and repair of the equipment, along with at least one location of service/repair parts inventory of such size, within the Metropolitan Kansas City Area, to keep the equipment out of service to a minimum.

6. Bidders must submit with their bid the latest printed specifications and advertising literature on the units

they propose to furnish.

7. Bidder shall be prepared to give a complete demonstration of the merits of the equipment offered as directed by the City. The equipment so demonstrated shall be as complete as offered by the bidders for this bid.

8. Supplier hereby guarantees that for a period of four (4) years from the date of delivery, they will, at their

own expense and without any cost to the City, replace all parts failures, perform maintenance schedules recommended by the equipment manufacturer, with the exception of daily maintenance to be performed by the Lessee, and make all repairs that may be required or are made necessary by for any reason, except for negligence of the Lessee.

9. All extra parts specified in lease should be considered City owned inventory. All extra parts that need to

be purchased during the lease by the City should be given preferred or best possible cost to the City. 10. A copy of the lease agreement used to finance this package should be submitted from the Lessor. 11. Terms of this lease will start on April 15, 2015 and end April 14, 2019.

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PACKAGE A

SPECIFICATIONS FOR GOLF COURSE AND PARK TURF EQUIPMENT

TEN (10) GP 400 TRI-PLEX MOWERS Minimum 18 HP at 3400 rpm 11 Blade reels with DPA cutting units Full hydraulic transmission Grooved machined sealed aluminum front rollers Joystick control one touch lift/lower control Power rear roller brush kit Light kit Onboard backlapping 4 Spare tires with wheels per lease 6 Spare tires with no wheels per year in years 2-4 1 Set of bedknives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering Down pressure springs to be mounted on 4 units

THREE (3) JACOBSEN LF-570 FAIRWAY MOWERS Minimum 35 HP Minimum 10 blade reels 7” in diameter with DPA cutting units 3” grooved front rollers Hydrostat transmission Light kit Rear roller scrapers 2 Wheel drive ROPS One (1) Canopy for ROPS Premium seat with armrest and LCD control 1 Spare tire with wheel of each type per lease 3 Sets of bedknives with screws per lease

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SIX (6) CUSHMAN TURF-TRUCKSTERS HEAVY DUTY UTILITY TRUCKS Minimum 31 HP gas motor (liquid cooled) Auxiliary Hydraulics All vehicles equipped with high flow hydraulic kit All units to be equipped with 24”x13”x12” rear tires Hydraulic dump bed ROPS Standard transmission 2 Spare tires with wheels of each type per lease Heavy duty hitch capable of receiver and pin style hitch inserts Hitch to be operable with 60” bed attached Tach and/or speedometer Manual engaging differential lock One unit capable to operate and pull Jacobsen GA 60 3 Units capable to operate Jacobsen Core Harvester 3 Units capable to operate Turfco 1540 TEC bed-mounted topdressers 1 Unit with canopy and windshield

SIX (6) JACOBSEN 9016T 4WD WIDE AREA 16’ MOWERS Minimum 90 HP turbocharged diesel, liquid cooled Self-contained units with 3 decks and steering wheel 5 Mulch kits 1 Set of deck belts per lease Factory foam filled caster wheels filled by manufacturer 4 Full sets of spare caster wheels of each type 1 Full set of anti-scalp wheels per unit per year, years 2-4 ROPS 1 Set of blades per unit per year, as specified by Lessee 4 Spare tires of each type with wheels, per lease (6 ply) Radiator to have visible reservoir showing 2 Units to be bid at 600-900 hours annually Units to be equipped with strobe light or warning light to be mounted inside middle of cowling 2 Equipped with road kit, ROPS, and light kit, must operate on B20 biodiesel fuel SMV emblem mounted on rear Units equipped with 12V power outlets

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TWO (2) JACOBSEN R-311T 4WD (69171) LGA 11’ MOWERS Minimum 59 HP (diesel) motor liquid cooled Self-contained unit with 3 decks and steering wheel 2 Mulch kits ROPS Units equipped with on-demand 4 wheel drive Soft foam filled caster wheels filled by manufacturer 2 Spare tires of each type, with wheels per lease (6 ply) 1 Full set of anti- scalp wheels per unit per year, years 2-4 2 Full sets of spare soft foam filled caster wheels of each type 1 Set of blades per unit per year 1 Set of deck belts per lease Deluxe air suspension seat with armrest Light kit 1 Unit must operate on B20 biodiesel fuel

THREE (3) EXMARK LAZER Z XS ECV980 EFI ZERO TURN AREA MOWER (GOLF / SOCCER / PARKS) Minimum 27 HP motor EFI Kohler engine Minimum 72” cut width, side discharge Direct drive to engine ROPS Deluxe air suspension seat with arm rest 3 Mulch kits Stripping kit 2 Sets of deck belts per lease 8 Sets of blades per lease, as specified by Lesee

THREE (3) SMITHCO SUPER STAR X-TREME GAS POWERED BUNKER RAKES Minimum 18 HP gas 40” Front blade with hydraulic assist 3 Wheel drive 72” Rear tooth rake with smooth plates Light kit front and rear Power steering

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ONE (1) JACOBSEN GA-60 FAIRWAY AERATOR Tractor driven PTO with category 1, 3 point linkage Aeration width minimum 60” Holders and turf savers as required, to accommodate tine size 2 Sets of tines per year as specified by Lessee *(Dollar Buyout Lease Option)

ONE (1) TORO PROCORE PROCESSOR Minimum 35 HP gas Self-contained unit Processing width minimum 70” Capable of being towed with Cushman Truckster Offset towing hitch Remote mounted kill switch and offset control Carbide blade tips *(Dollar Buyout Lease Option)

FOUR (4) JACOBSEN GA-24 GREEN AERATORS Aeration width minimum 24” per unit with total of 96” width Holders and Turf Savers as required to accommodate different tine sizes 10 Sets of tines per unit per year as specified by Lessee 3 Wheel drive Minimum 22 HP motor Tire scrapers Ability to change depth from a minimum of 1” to 4” Ability to change spacing from 1.5” to 3” *(Dollar Buyout Lease Option)

THREE (3) TURFCO WIDESPIN 1540 TEC TOPDRESSERS Truck mounted configuration Electronic hard wired remote control from operator’s seat Hopper capacity level of 21 cu. ft. minimum Hopper length 78” Able to operate from utility vehicle’s hydraulic system Parking/Storage stand

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ONE (1) JACOBSEN TURFCAT 600 OUT FRONT ROTARY MOWER (ARB) Minimum 29 HP diesel motor with glow plugs On demand 4WD Hydrostat transmission Min 72” side discharge deck Full floating cutting unit Hydraulic lift deck Hydraulic PTO ROPS Soft foam filled castors wheels filled by manufacturer Mulch kit Deluxe air suspension seat with armrest 1 Set of tires of each type with wheel per lease 1 Set of spare deck wheels 1 Set of deck belts of each type per lease 1 Set of blades per lease Option – rotary brush attachment

THREE (3) SMITHCO TOURNAMENT ULTRA PLUS GREENS ROLLERS Minimum 13 HP motor Self-contained unit Dedicated trailer included plus jack Minimum (2) 8.75” diameter rollers Hydraulic driven motor to rollers Electric start Light kit Foot control to left or right with steering wheel

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THREE (3) SMITHCO SPRAY STAR 3180 300 GALLON SPRAY RIGS Self-contained unit with polyethylene tank Computer operated control – SCS440 Hose reel – electric 200’ hose with Chemlawn gun Electric foam marker Boom width minimum 18’ with electric lift Jet agitation Anti-siphon 2” diameter fill adapter with minimum 4” clearance from tank to fill opening 3 Nozzle body quick connect diaphragm check 3 Sets of nozzles specified by Lessee Break away boom design SMV emblem mounted on rear 2 Rotating beacons or strobe light (amber in color) mounted for 360º coverage Pressure gauge Light kit including directional lights towards rear and front Stainless steel centrifugal pump Safefill system Electric foam marker control Tank rinse system Lazer beam automatic boom height adjustment system 1 Spare tire with wheel, front and back per lease 1 Must operate on B20 biodiesel fuel *(Dollar Buyout Lease Option)

ONE (1) EXMARK WALK BEHIND MOWER TTS481KA363 WITH FLOATING DECK (ARB) ALTERNATE BID Minimum 15 HP gas motor Electric start Hydraulic driven Hour meter Mower width – 36” Mulch kit

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ONE (1) EXMARK LAZER Z XS ECV980 ZERO TURN AREA MOWER (PARKS) ALTERNATE BID Minimum 25 HP liquid cooled Kubota diesel motor Minimum 72” cut (width) side discharge Direct drive to engine ROPS Deluxe air suspension seat with arm rest Mulch kit Must operate on B20- biodiesel fuel 1 Set of deck belts per lease 4 Sets of blades per lease, as specified by Lesee

TEN (10) JACOBSEN 322 ECLIPSE HYBRID TRI-PLEX MOWERS ALTERNATE BID Minimum 18 HP gas air or liquid cooled 11 Blade reels with DPA cutting units AC; 3HP continuous Grooved machined sealed aluminum front rollers Power rear roller brush kit Light kit Onboard backlapping 4 Spare tires with wheels per Lessee 6 Spare tires with no wheels per year in years 2-4 1 Set of bedknives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering Down pressure springs to be mounted on 4 units

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THREE (3) SMITHCO SPRAY STAR 3188 300 GALLON SPRAY RIGS W/STAR COMMAND AND SHARPSHOOTER ALTERNATE BID Self-contained unit with polyethylene tank 3188 Star Command 1 Sharpshooter/Raven SCS440 Hose reel – electric 200’ hose with Chemlawn gun Electric foam marker Boom width minimum 18’ with electric lift Jet agitation Anti-siphon 2” diameter fill adapter with minimum 4” clearance from tank to fill opening 3 Nozzle bod quick connect diaphragm check 3 Sets of nozzles specified by Lessee Breakaway boom design SMV Emblem mounted on rear 2 Rotating beacons, or strobe light (amber in color) mounted for 360º coverage Pressure gauge Light kit including directional lights towards outside rear and front Stainless steel centrifugal pump Safefill system Electric foam marker control Tank rinse system Lazer beam automatic boom height adjustment system 1 Spare tire with wheel, front and back per lease 1 Must operate on B20 biodiesel fuel *(Dollar Buyout Lease Option)

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PACKAGE B


TEN (10) JOHN DEERE 2500 B MOWERS Minimum 21 HP liquid cooled 11 Blade reels with DPA cutting units with speed link system Joystick control QA – Quick Adjustment System Full hydraulic transmission Grooved machined sealed aluminum front rollers Power Brush 20x10x10 smooth low profile tires Light kit Onboard backlapping 4 Spare tires with wheels per lease 6 Spare tires with no wheels per year in years 2-4 1 Set of bed knives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering

THREE (3) JOHN DEERE 7700 FAIRWAY MOWERS Minimum 37 HP Minimum 10 blade reels 7” in diameter with DPA cutting units with speed link system 3” grooved front rollers Hydrostat transmission Light kit Rear roller scrapers 2 Wheel drive ROPS One (1) Canopy for ROPS Deluxe seat with armrest 1 Spare tire with wheel of each type per lease 3 Sets of bedknives with screws per lease

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SIX (6) JOHN DEERE 2020A PROGATOR HEAVY DUTY UTILITY TRUCKS Minimum 31 HP gas motor, liquid cooled Auxiliary hydraulics All vehicles with high flow hydraulic kit All units to be equipped with 26”x14”x12” rear tires Hydraulic dump bed ROPS Standard transmission Spare tires with wheels of each type per lease Heavy duty hitch Tach and/or speedometer Manual engaging differential lock One unit capable to operate and pull Jacobsen GA 60 3 Units capable to operate Jacobsen Core Harvester 3 Units capable to operate Turf Tender 410 1 Unit equipped with windshield and canopy

SIX (6) WIDE AREA 16’ MOWERS Self-contained units with 3 decks and steering wheel Minimum 90 HP turbocharged diesel, liquid cooled 5 Mulch kits 1 Set of deck belts per lease Factory foam filled caster wheels filled by manufacturer 4 Full sets of spare caster wheels of each type 1 Full set of anti-scalp wheels per unit per year, years 2-4 ROPS 1 Set of blades per unit per year, as specified by Lessee 4 Spare tires of each type with wheels, per lease (6 ply) Radiator to have visible reservoir showing Two units to be bid at 600-900 hours annually Units to be equipped with strobe light or warning light to be mounted inside middle of cowling 2 Equipped with road kit, ROPS, and light kit must operate on B20 biodiesel fuel 2 Units equipped with 12V power outlet

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TWO (2) JOHN DEERE 1600 LARGE AREA 10.5’ MOWERS Minimum 56 HP (diesel) motor liquid cooled Self-contained unit with 3 decks and steering wheel 2 Mulch kits ROPS Units equipped with on-demand 4 wheel drive Soft foam filled caster wheels filled by manufacturer 2 Spare tires of each type, with wheels per lease (6 ply) 1 Full set of anti-scalp wheels/ year, years 2-4 2 Full sets of spare soft foam filled caster wheels of each type 1 Set of blades per unit per year 1 Set of deck belts per lease Deluxe air suspension seat with armrest Light kit 1 Unit must operate on B20 biodiesel fuel

ONE (1) JOHN DEERE 997 Z TRAK ZERO TURN AREA MOWER (PARKS) Minimum 31 HP liquid cooled diesel motor Minimum 72” cut (width) side discharge Direct drive to engine ROPS Deluxe air suspension seat with arm rest Mulch kit Must operate on B20 biodiesel fuel 1 Set of deck belts per lease 4 Sets of blades per lease, as specified by Lesee

TWO (2) JOHN DEERE Z950R ZERO TURN AREA MOWERS (GC & SOCCER) Minimum 27 HP liquid cooled engine Minimum 72” width side discharge Soft foam filled caster wheels filled by manufacturer Deluxe air suspension seat with arm rest 2 Mulch kits Striping kit ROPS 2 Sets of deck belts per lease 8 Sets of blades per lease, as specified by Lesee

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THREE (3) JOHN DEERE 1200A HYDRO GAS POWERED BUNKER RAKES Minimum 18 HP gas 40” Front blade with hydraulic assist 3 Wheel drive 72” Rear tooth rake with smooth plates Light kit front and rear Power steering

ONE (1) JOHN DEERE AERCORE 1500 FAIRWAY AERATOR Tractor driven PTO with category 1, 3 point linkage Aeration width minimum 57.5” Holders and turf savers as required, to accommodate tine size 2 Sets of tines per year as specified by Lessee *(Dollar Buyout Lease Option)

ONE (1) TORO PROCORE PROCESSOR Minimum 35 HP gas Self-contained unit Processing width minimum 70” Capable of being towed with John Deere Pro Gator Offset towing hitch Remote mounted kill switch and offset control Carbide blade tips *(Dollar Buyout Lease Option)

THREE (3) JOHN DEERE AEROCORE 800 AERATORS Aeration width minimum 31.5” per unit with total of 94.5” width Holders and turf savers as required, to accommodate tine sizes Tire scrapers 10 Sets of tines per unit per year as specified by Lessee 3 Wheel drive Minimum 22 HP motor Ability to change depth 1” to 4” Ability to space 1.5” to 3” *(Dollar Buyout Lease Option)

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THREE (3) DAKOTA TURF TENDER 410 TOPDRESSERS Truck mounted configuration Electronic hard wired remote control from operator’s seat Hopper capacity level of 23 cu. ft. minimum Hopper length is 76” Able to operate from utility vehicle’s hydraulic system Parking/Storage stand

ONE (1) JOHN DEERE 1445 SERIES II OUT FRONT 4WD ROTARY MOWER (ARB) Minimum 29 HP motor with glow plugs On demand 4WD Hydrostat transmission Min 72” side discharge deck Full floating cutting unit ROPS Soft foam filled castors wheels filled by manufacturer Mulch kit Deluxe air suspension seat with armrest 1 Set of tires of each type with wheel per lease 1 Set of spare deck wheels 1 Set of deck belts of each type per lease 1 Set of blades per lease Option – rotary brush attachment

THREE (3) SALSCO MODEL 09065 GREENS ROLLER Minimum 13 HP motor Self-contained unit Dedicated trailer included plus jack Minimum (2) 8.75” diameter rollers Chain drive from hydraulic motor to rollers Electric start Light kit Foot control to left or right with steering wheel

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THREE (3) JOHN DEERE HD300 SELECT SPRAY 300 GALLON SPRAY RIGS (GC & PARKS) Self-contained unit with polyethylene tank Sprayer mounted to John Deere Pro Gator 2030 Computer Operated Control Hose reel – electric 200’ hose with Chemlawn gun Electrical foam Marker Sonic Boom Boom width minimum 18’ with electric lift Jet agitation Anti-siphon 2” diameter fill adapter with minimum 4” clearance from tank to fill opening 3 Nozzle body quick connect diaphragm 3 Sets of nozzles specified by Lessee Break away boom design SMV emblem mounted on rear 2 Rotating beacons, or strobe light (amber in color) mounted for 360º coverage Pressure gauge Light kit including directional lights toward rear and front Stainless steel centrifugal pump Clean load chemical educator 1 Spare tire with wheel, front and back per lease 1 Must operate on B20 biodiesel fuel *(Dollar Buyout Lease Option)

TEN (10) JOHN DEERE 2500E HYBRID GAS TRI-PLEX MOWERS ALTERNATE BID Minimum 21 HP gas, liquid cooled 11 Blade reels with DPA cutting units with speed link system Joystick controls Full hydraulic transmission Grooved machined sealed aluminum front rollers Power rear roller brush kit 20x10x10 smooth low profile tires Light kit Onboard backlapping 4 Spare tires with wheels per lease 6 Spare tires with no wheels per year in years 2-4 1 Set of bedknives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering

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ONE (1) JOHN DEERE WHP36A COMMERCIAL WALK BEHIND MOWER WITH FLOATING DECK (ARB)

ALTERNATE BID Minimum 15 HP gas motor Electric start Hydraulic driven Hour meter Mower width – 36” Mulch kit

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PACKAGE C


TEN (10) TORO 3150 Q TRI-PLEX MOWERS Minimum 18 HP gas air or liquid cooled 11 Blade reels with DPA cutting units Full hydraulic transmission Joystick control Grooved machined sealed aluminum front rollers Power rear roller brush kit Light kit Onboard backlapping 4 Spare tires with wheels per lease 6 Spare tires with no wheels per year in years 2-4 1 Set of bedknives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering

THREE (3) TORO 5510-D FAIRWAY MOWERS Minimum 35 HP diesel motor Minimum 10 blade reels 7” in diameter with DPA cutting units 3” grooved front rollers Hydrostat transmission Light kit Rear roller scrapers 2 Wheel drive ROPS One (1) Canopy for ROPS Deluxe seat with armrest 1 Spare tire with wheel of each type per lease 3 Sets of bedknives with screws per lease

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SIX (6) TORO WORKMAN HDX HEAVY DUTY UTILITY TRUCKS Minimum 31 HP gas motor, liquid cooled Auxiliary Hydraulics All vehicles equipped with high flow hydraulic kits All units to be equipped with 24”x13”x12” rear tires Hydraulic dump bed ROPS Standard transmission 2 Spare tires with wheels of each type per lease Heavy duty hitch Tach and/or speedometer Manual engaging differential lock One unit capable to operate and pull Jacobsen GA 60 3 Units capable to operate Jacobsen Core Harvester 3 Units capable to operate Pro Pass 200 1 Unit with canopy and windshield

SIX (6) TORO 5900 WIDE AREA 4WD 16’ MOWERS Minimum 98 HP, liquid cooled Self-contained units with 3 decks and steering wheel 5 Mulch kits 1 Set of deck belts per lease Foam filled caster wheels filled by manufacturer Auto reverse cooling system 1 Full set of spare caster wheels of each type 1 Set of blades per unit per year, hi lift blades 1 Full set of anti-scalp wheels, per unit, year 2-4 4 Spare tires of each type with wheels, per lease (6 ply) Radiator to have visible reservoir showing Two units to be bid at 600-900 hours annually Units to be equipped with strobe light or warning light to be mounted on middle of cowling ROPS 2 Sets of curb guards per lease 2 Equipped with road kit, ROPS canopy, and light kit, must operate on B20 biodiesel fuel Units equipped with 12V power outlet

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TWO (2) TORO 4000-D LARGE AREA 4WD 11’ MOWERS Minimum 58 HP diesel motor, liquid cooled Self-contained unit with 3 decks and steering wheel 2 Mulch kits Units equipped with on-demand 4 wheel drive ROPS Soft foam filled caster wheels filled by manufacturer 2 Spare tires of each type (drive and steering), with wheels per lease (6 ply) 1 Full set of anti-scalp wheels per unit per year, years 2-4 2 Full sets of spare soft foam filled caster wheels of each type 1 Set of blades per unit per year 1 Set of deck belts per lease Deluxe air suspension seat with armrest Light kit 1 Unit must operate on B20 biodiesel fuel

ONE (1) TORO 7200 ZERO TURN AREA MOWER (PARKS) Minimum 28 HP diesel motor, liquid cooled Minimum 72” cut width, side discharge Direct drive to engine ROPS Deluxe air suspension seat with arm rest Mulch kit Must operate on B20 biodiesel fuel 1 Set of deck belts per lease 4 Sets of blades per lease, as specified by Lesee

TWO (2) TORO Z5000 MODEL 74918 ZERO TURN AREA MOWERS (GC & SOCCER) Minimum 25 HP EFI air cooled engine Minimum 72” width, side discharge Soft foam filled caster wheels filled by manufacturer ROPS Deluxe air suspension seat with arm rest 2 Mulch kits Striping kit 2 Sets of deck belts per lease 8 Sets of blades per lease, as specified by Lesee

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THREE (3) TORO 5040 GAS POWERED BUNKER RAKES Minimum 18 HP gas motor 40” Smooth front blade with hydraulic assist 3 Wheel drive 72” Rear tooth rake with smooth plates Light kit front and rear Power steering

ONE (1) TORO PRO CORE 864 FAIRWAY AERATOR Minimum 22 HP motor Tractor driven PTO with category 1, 3 point linkage Aeration width minimum 64” Holders and Turf Savers as required, to accommodate tine size 2 Sets of tines per year, as specified by Lessee *(Dollar Buyout Lease Option)

ONE (1) TORO PROCORE PROCESSOR Minimum 35 HP gas motor Self-contained unit Processing width minimum 70” Capable of being towed with Toro Workman HDX Offset towing hitch Remote mounted kill switch and offset control Carbide blade tips *(Dollar Buyout Lease Option)

TWO (2) TORO PRO CORE 648 GREEN AERATORS Aeration width minimum 48” per unit with total of 96” width Holders and turf savers as required, to accommodate tine sizes 10 Sets of tines per unit per year as specified by Lessee Tire scrapers 1.5 to 3 inch spacing 1 to 4 inch depth *(Dollar buyout Lease Option)

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THREE (3) PRO PASS 200 TOPDRESSERS Truck mounted configuration Electronic hard wired remote control from operator’s seat Hopper capacity level of 21 cu. ft. minimum Hopper length 78” Able to operate from utility vehicle’s hydraulic system Parking/Storage stand

ONE (1) TORO GROUNDSMASTER 3280-D OUT FRONT ROTARY MOWER (ARB) Minimum 28 HP diesel motor with glow plugs On demand 4WD Hydrostat transmission Min 72” side discharge deck Full floating cutting unit ROPS Soft foam filled castors wheels filled by manufacturer Mulch kit Deluxe air suspension seat with armrest 1 Set of tires of each type with wheel per lease 1 Set of spare deck wheels 1 Set of deck belts of each type per lease 1 Set of blades per lease Option – rotary brush attachment

ONE (1) SMITHCO TOURNAMENT ULTRA PLUS GREENS ROLLERS Minimum 13 HP motor Self-contained unit Dedicated trailer included plus jack Minimum (2) 8.75” diameter rollers Hydraulic driven motor to rollers Electric start Light kit Foot control to left or right with steering wheel

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TWO (2) TORO 1240 GREENS ROLLERS Minimum 6.5 HP motor Self-contained unit Dedicated trailer included plus jack Minimum (2) 3.5” diameter rollers Chain drive from hydraulic motor to rollers Electric start Light kit Foot control to left or right with steering wheel

THREE (3) TORO MULTI PRO 5800-D 300 GALLON SPRAY RIGS 35 HP liquid cooled engine Hydrostatic drive Self-contained unit with polyethylene tank Procontrol computer operated control Hose Reel – electric 150’ hose with Chemlawn gun Electric foam marker Sonic boom Boom width minimum 18’ with electric lift Jet agitation Anti-siphon 2” diameter fill adapter with minimum 4” clearance from tank to fill opening 3 Nozzle body quick connect diaphragm check 3 Sets of nozzles specified by Lessee Break away boom design SMV emblem mounted on rear 2 Rotating beacons or strobe light (amber in color) mounted for 360º coverage Pressure gauge Light kit including directional lights towards outside Diaphragm pump 1 Must operate on B20 biodiesel fuel 1 Spare tire with wheel, front and back per lease 30 Gallon fresh rinse *(Dollar Buyout Lease Option)

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TEN (10) TRIFLEX 3300 TRI-PLEX MOWERS ALTERNATE BID Minimum 21 HP gas air cooled 11 Blade reels with DPA cutting units Full hydraulic transmission Grooved machined sealed aluminum front rollers 5 Spare sets of smooth front rollers Power rear roller brush kit Light kit Onboard backlapping 4 Spare tires with wheels per lease 6 Spare tires with no wheels per year in years 2-4 1 Set of bedknives annually per mower, with screws 6 TC brush attachments Grass catchers for each unit Power steering

ONE (1) TORO 30934 WALK BEHIND MOWER WITH FLOATING DECK (ARB) ALTERNATE BID Minimum 15 HP gas motor Electric start Hydraulic driven Hour meter Mower width – 36” Mulch kit

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SERVICE AGREEMENT

The City of Overland Park will be responsible for the following: Lubrication Daily setting of reel mowers and sharpening of rotary blades Monitoring of all fluid levels Keeping daily records Changing or eplacing and repair of tires Notifying distributor of any problems Backlapping of reel mowers

The Lessee will perform the following: It will be the responsibility of the distributor to cover all other maintenance that is not listed. In addition, the distributor will be required to provide the following: Required Submittals The distributor shall provide each location, for each piece of equipment, the following:

Owner’s Manual Maintenance Log Grease Chart

Scheduled Visits The distributor will be required to visit each facility once a week to be scheduled with Supervisor. The facilities include Overland Park Turf Care Center, 12698 Nieman Road; St. Andrews Turf Care Center, 10515 W. 135th Street; Deanna Rose Children’s Farmstead, 13800 Switzer Road; Parks Services, 11921 Hardy and Overland Park Arboretum and Botanical Gardens, 8909 West 179th Street. Any work or site visits must be documented by distributor and left on site at designated area by Lessee. Distributor is required to be at the site within one half hour during times of aerification. Call for Service When a service call is required, the Lessee will call a single point of contact designated by the distributor. Within two hours of initial contact, the distributor is required to respond. A response can be by telephone, or on-site visit. From time of contact, the distributor has until close of the next business day (not including Saturday and Sunday) to make all necessary repairs. If repairs cannot meet the time schedule, the distributor must indicate when all repairs will be completed. At that time, the Lessee will determine whether a replacement is required and if so, it must be delivered by the end of the next business day. Service Plan Each bidder shall submit a detailed written description of how they propose to execute the required service agreement. It shall provide details on staffing levels, mobile equipment, etc.

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Grinding One grinding shall be included per year per cutting unit, which includes relief grinding, at superintendent’s discretion; 18 Tri-Plex Reels and 10 Fairway Mower Reels. Installation of Mulch kits The distributor will install all mulch kits by the last week of September. This will include all pieces of equipment that require a mulch kit per equipment specifications. The distributor will disassemble all mulch kits during the month of March. The distributor is responsible for storing all kits at their location. Use of Shop

Distributor to provide Material Safety Data Sheets for any hazardous material used or stored on site.

All waste oil, antifreeze, etc. is to be hauled off by the distributor. Distributor to provide own tools for all maintenance and repairs. Any flammable material is to be stored in flammable room. On-site mechanic will be required to follow safe work practices and clean up work area before

leaving. All fluids and grease shall be provided by the distributor. On site mechanic will need to comply with Hazardous Communications and City policies related to

the work place. (City will provide copies of appropriate policies.) Reasonable access will be provided for maintenance during business hours.

Training

Prior to April 1st of the first year, the distributor will provide one training session for each piece of equipment to be held at the Overland Park Turf Care Center.

Distributor to provide one, bilingual training video for each model of equipment for each location. Distributor shall provide one set of service manuals and parts manuals for each piece of equipment

located at each location.

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DELIVERY SCHEDULE

Ten (10) Tri-Plex Mowers Six (6) Overland Park Golf Course Four (4) St. Andrews Golf Course Three (3) Fairway Mowers Two (2) Overland Park Golf Course One (1) St. Andrews Golf Course Six (6) Heavy Duty Utility Trucks Three (3) Overland Park Golf Course Two (2) St. Andrews Golf Course One (1) Deanna Rose Children’s Farmstead Six (6) Wide Area 16’ Mowers Two (2) Overland Park Golf Course Three (3) St. Andrews Golf Course One (1) Parks Headquarters Two (2) Large Area 11’ Mowers One (1) St. Andrews Golf Course One (1) Park Headquarters One (1) Zero Turn Area Mower (PARKS) One (1) Park Headquarters Two (2) Zero Turn Area Mowers (GC) One (1) Overland Park Golf Course One (1) St. Andrews Golf Course Three (3) Gas Powered Bunker Rakes Two (2) Overland Park Golf Course One (1) St. Andrews Golf Course One (1) Fairway Aerator One (1) Overland Park Golf Course One (1) ProCore Processor Overland Park Golf Course Greens Aerators Overland Park Golf Course St. Andrews Golf Course

Three (3) Topdressers Two (2) Overland Park Golf Course One (1) St. Andrews Golf Course One (1) Out Front Rotary Mower (ARB) One (1) Arboretum One (1) Walk Behind Mower (ARB) One (1) Arboretum Three (3) Greens Rollers Two (2) Overland Park Golf Course One (1) St. Andrews Golf Course Three (3) 300 Gallon Spray Rig One (1) Park Headquarters One (1) St. Andrew’s Golf Course One (1) Overland Park Golf Course

Delivery Addresses Overland Park Turf Care Center, 12698 Nieman Road, Overland Park, KS

St. Andrews Turf Care Center, 10515 W. 135th Street, Overland Park, KS

Deanna Rose Children’s Farmstead, 13800 Switzer Road, Overland Park, KS

Parks Services, 11921 Hardy, Overland Park, KS

Overland Park Arboretum and Botanical Gardens, 8909 W. 179th Street, Overland Park, KS

All delivery of equipment shall be delivered on or before April 15, 2015.

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PACKAGE A

BID PROPOSAL

DATE:

The undersigned proposes to furnish and deliver to the City of Overland Park, Kansas, GOLF COURSE AND PARK TURF EQUIPMENT, for use by the Recreation and Parks Services departments of the City of Overland Park, Kansas, as indicated below and in accordance with the detailed specifications. Each bidder shall provide a cost to the City for each item with a four (4) year lease and the company owns the equipment at the end of the lease. Lump sum payment will be made after delivery and by April 30th thereafter.

TEN (10) GP 400 TRI-PLEX MOWERS

Lease Price _________________Per Unit

2015 2016 2017 2018 TOTAL 4 Year Lease, Company Owns

THREE (3) JACOBSEN LF-570 FAIRWAY MOWERS



SIX (6) CUSHMAN TURF-TRUCKSTERS HEAVY DUTY UTILITY TRUCKS



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SIX (6) JACOBSEN 9016T 4WD WIDE AREA 16’ MOWERS



TWO (2) JACOBSEN R-311T 4WD (69171) LGA 11’ MOWERS



THREE (3) EXMARK LAZER Z XS ECV980 EFI ZERO TURN AREA MOWER (GOLF / SOCCER / PARKS)



THREE (3) SMITHCO SUPER STAR X-TREME GAS POWERED BUNKER RAKES

Lease Price _________________PER UNIT


ONE (1) JACOBSEN GA-60 FAIRWAY AERATOR



Dollar Buyout Lease Option

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ONE (1) TORO PRO-CORE PROCESSOR




FOUR (4) JACOBSEN GA-24 GREEN AERATORS




THREE (3) TURFCO WIDESPIN 1540 TEC TOPDRESSERS



ONE (1) JACOBSEN TURFCAT 600 OUT FRONT ROTARY MOWER (ARB)



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THREE (3) SMITHCO TOURNAMENT ULTRA PLUS GREENS ROLLERS



THREE (3) SMITHCO SPRAY STAR 3180 300 GALLON SPRAY RIGS




ALTERNATE BID ONE (1) EXMARK TTS481KA363 WALK BEHIND MOWER TTS481KA363 WITH FLOATING DECK (ARB)



ALTERNATE BID ONE (1) EXMARK LAZER Z XS ECV980 ZERO TURN AREA MOWER (PARKS)



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ALTERNATE BID TEN (10) JACOBSEN 322 ECLIPSE HYBRID TRI-PLEX MOWERS


2015 2016 2017 2018 TOTAL

4 Year Lease, Company Owns

ALTERNATE BID THREE (3) SMITHCO SPRAY STAR 3188 300 GALLON SPRAY RIGS W/STAR COMMAND AND SHARPSHOOTER




SERVICE AGREEMENT

2015 2016 2017 2018 TOTAL Cost

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PACKAGE B

BID PROPOSAL

DATE:

TEN (10) JOHN DEERE 2500 B



THREE (3) JOHN DEERE 7700 FAIRWAY MOWERS



SIX (6) JOHN DEERE 2020A PROGATOR HEAVY DUTY UTILITY TRUCKS



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SIX (6) WIDE AREA 16’ MOWERS

Lease Price


TWO (2) JOHN DEERE 1600 LARGE AREA 10.5’ MOWERS

Lease Price


ONE (1) JOHN DEERE 997 Z TRAK ZERO TURN AREA 1 MOWER (PARKS)



TWO (2) JOHN DEERE Z950R ZERO TURN AREA MOWERS (GC & SOCCER)



THREE (3) JOHN DEERE 1200A HYDRO GAS POWERED BUNKER RAKES



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ONE (1) JOHN DEERE AERCORE 1500 FAIRWAY AERATOR




ONE (1) TORO PROCORE PROCESSOR




THREE (3) JOHN DEERE AEROCORE 800 AERATORS




THREE (3) DAKOTA TURF TENDER 410 TOPDRESSERS



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ONE (1) JOHN DEERE 1445 SERIES II OUT FRONT 4WD ROTARY MOWER (ARB)



THREE (3) SALSCO MODEL 09065 GREENS ROLLER


2015 2016 2017 2018 TOTAL


THREE (3) JOHN DEERE HD300 SELECT SPRAY 300 GALLON SPRAY RIGS (GC & PARKS)




ALTERNATE BID TEN (10) JOHN DEERE 2500E HYBRID GAS TRI-PLEX MOWERS



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ALTERNATE BID ONE (1) JOHN DEERE WHP36A COMMERCIAL WALK BEHIND MOWER WITH FLOATING DECK (ARB)


2015 2016 2017 2018 TOTAL


SERVICE AGREEMENT

2015 2016 2017 2018 TOTAL

Cost

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PACKAGE C

BID PROPOSAL

DATE:

The undersigned proposes to furnish and deliver to the City of Overland Park, Kansas, GOLF COURSE AND PARK TURF EQUIPMENT, for use by the Recreation and Parks Services departments of the City of Overland Park, Kansas, as indicated below and in accordance with the detailed specifications. Each bidder shall provide a cost to the City for each item with a four (4) year lease and the company owns the equipment at the end of the lease. Lump sum payment will be made after delivery and by April 30th thereafter.

TEN (10) TORO 3150 Q TRI-PLEX MOWERS



THREE (3) TORO 5510-D FAIRWAY MOWERS



SIX (6) TORO WORKMAN HDX HEAVY DUTY UTILITY TRUCKS



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SIX (6) TORO 5900 WIDE AREA 4WD 16’ MOWERS



TWO (2) TORO 4000-D LARGE AREA 4WD 11’ MOWERS



ONE (1) TORO 7200 ZERO TURN AREA MOWER (PARKS)



TWO (2) TORO Z5000 MODEL 74918 ZERO TURN AREA MOWERS (GC & SOCCER)



THREE (3) TORO 5040 GAS POWERED BUNKER RAKES



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ONE (1) TORO PRO CORE 864 FAIRWAY AERATOR




ONE (1) TORO PROCORE PROCESSOR




TWO (2) TORO PRO CORE 648 GREEN AERATORS




THREE (3) PRO PASS 200 TOPDRESSERS



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ONE (1) TORO GROUNDSMASTER 3280-D OUT FRONT ROTARY MOWER (ARB)



TWO (2) TORO 1240 GREENS ROLLERS



ONE (1) SMITHCO TOURNAMENT ULTRA PLUS GREENS ROLLERS



THREE (3) TORO MULTI PRO 5800-D 300 GALLON SPRAY RIGS




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ALTERNATE BID TEN (10) TRIFLEX 3300 TRI-PLEX MOWERS



ALTERNATE BID ONE (1) TORO 30934 WALK BEHIND MOWER WITH FLOATING DECK (ARB)


2015 2016 2017 2018 TOTAL


SERVICE AGREEMENT

2015 2016 2017 2018 TOTAL

Cost

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VARIANCES Check One YES NO

TEN (10) TRI-PLEX MOWERS

THREE (3) FAIRWAY MOWERS

SIX (6) HEAVY DUTY UTILITY TRUCKS

SIX (6) WIDE AREA 16’ MOWERS

TWO (2) LARGE AREA 11’ MOWERS

ONE (1) ZERO TURN AREA MOWER (PARKS)

TWO (2) ZERO TURN AREA MOWERS (GC)

THREE (3) GAS POWERED BUNKER RAKES

ONE (1) FAIRWAY AERATOR

TWO (2) GREENS AERATORS

THREE (3) TOPDRESSERS

ONE (1) OUT FRONT ROTARY MOWER (ARB)

ONE (1) WALK BEHIND MOWER (ARB)

THREE (3) GREENS ROLLERS

THREE (3) 300 GALLON SPRAY RIG

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Please list any purchasing incentives or promotional program that would apply to our purchase or lease:

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BID SUMMARY

Each bidder shall submit a sample of their Lease Agreement clearly identifying any sections of the agreement that are non-negotiable. Each bidder shall submit a detailed written description of how they propose to execute the required service agreement. This bid is for a four (4) year lease and the company owns the equipment at the end of the lease. The equipment and accessories included in this proposal are 2015 production models, new and complete in every way. Delivery of the equipment, complete with accessories and parts, will be made on or before April 15, 2015. Lease will begin on April 15, 2015 and end April 14, 2019. Total bid shall include all federal, state, and local taxes and all transportation, dealer preparation, and handling charges. The City of Overland Park, Kansas, reserves the right to accept or reject any and all bids submitted.

COMPANY:

ADDRESS:

BY:

TITLE:

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Notice to Bidders - Golf Course and Park Turf Equipment

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Transcript of Notice to Bidders - Golf Course and Park Turf Equipment