NOTICE OF VACANCY

Job Title CHIEF ADMINISTRATIVE OFFICER

Item Number CADOF-1-2016

Salary Grade &Status

24, Permanent

Salary Per Annum

P772,992.00 (Basic Pay x 12 months)

Station Procurement Management Division

Qualification Standards

Education : Master’s Degree Experience : 4 years in position involving management and supervision Training : 40 hours of training in management and supervision Eligibility : Career Service Professional / Second Level Eligibility

General Scope of Work

To provide effective procurement function for GCG, providing governance, advice and guidance to colleagues engaging in procurement activity.

Essential Job Tasks

• Performs a broad range of management, supervisory and coordination work for the delivery of support services and functions of the division, including management of the Commission’s procurement of goods and services;

• Recommends to the Head of the Procuring Entity the method of the procurement of the goods, services, infrastructure projects;

• Oversees the development and implementation of strategies and policies pertaining to procurement of goods, services and infrastructure projects;

• Reviews contract requests and proposals and other forms of agreement to determine if the proposed provisions conform to applicable government rules and regulations and recommends necessary terms and conditions to be included in the contracts.

• Monitors progress of contracts to determine slippages in the delivery of outputs or possible violation of certain terms and conditions and recommends corrective actions, if necessary.

• Develops/updates standards formats and guidelines to help clarify contract terms and provisions.

• Represents the Commission to the PhilGEPS and PS-DBM in behalf of the Procuring Entity;

• Leads in the formulation of the Procurement Management Division work plan that specifies strategies and the corresponding work processes towards achieving the expected outputs and systematic delivery of needed services for the entire division;

• Reviews and evaluates the overall performance of individual staff to determine shortfall in the achievement of targets and possible gaps in the delivery of quality, timely and adequate support services.

Competency Requirements

Employee Effectiveness: • Professionalism - The  ability  to  initiate  and  inspire 

exemplary  behavior  by  adhering  to  ethical  and  moral standards  of  public  office  vis­a­vis  set  policies  and procedures  of  GCG,  guiding/motivating  others  to positive  behaviors,  remaining  steadfast  in  difficult  or challenging  situations  and  taking  full  responsibility  of one's action.

• Collaboration - The  ability  to  show  respect,  empathy, and responsiveness to people’s expectations and ideas for  the  purpose  of  fostering  an  inclusive  and  conflict­sensitive and consultative work environment.

• Communicating Effectively - The  ability  to  convey information and ideas in order to persuade, motivate or mobilize  individuals  or  groups  through  oral  or  written form.

• Information  Management  ­  The  ability  to  organize, process, distribute and manage information in order to support  or  facilitate  the  data  requirements  of  the Commission.

Leadership Effectiveness: • Risk/Crisis Management - The  ability  to  identify, 

evaluate, manage, and respond to risks concerning the organization's events, processes and service delivery.

• Influencing/Negotiating - The  ability  to  persuade others  towards  building  consensus  and  gaining  their cooperation  to  obtain  information  and  accomplish goals.

• Innovation - The  ability  to  introduce  or  initiate  new process, idea or concept that will add value or improve the delivery of service.

GCG Effectiveness:

• Planning and Organizing - Ability to establish a course of action for self/division/office to accomplish a specific goal,  plan  proper  assignments  and  use  resources (people, finance, and technology) efficiently.

• Performance Management - The  ability  to  take responsibility  for  one's  own  or  one's  employees' performance,  by setting  clear  goals  and  expectations, tracking progress against the goals, ensuring feedback, and  addressing  performance  problems  and  issues promptly.

• Monitoring  and  Evaluation  ­  The  ability  to collect, analyze,  and  use information  to  assess  a  project  or undertaking.

• Partnering and Networking - Ability  to  foster relationships with external contacts and stakeholders.

• Problem  Solving  and  Decision  Making  ­  The  ability  to resolve  work  challenges  or  dilemma  by  analyzing, testing, and implementing solutions.

• Project Management - The ability to design, implement and manage projects and direct the related resources, personnel and activities to successful completion.

GCG Governance Effectiveness:

• Policy Formulation - The ability to establish uniformity, structure and order in GCG and GOCC operations and governance through the development or enhancement of policies, guidelines and/or processes.

Functional Effectiveness:

• Managing Internal/External Communication -  The ability to communicate the organization's key and core messages  to  the  intended  audience  through  various platforms,  monitor  and  evaluate  the  same  in  order  to promote the organization and its services.

• Property/Asset Usage/Management - The  ability  to exercise accountability for properties and assets under one’s custodianship as well as overseeing the usability of GCG properties and assets.

• Talent Development - Supports  the  development  of knowledge,  skills  and  abilities  in  the  interest  of performance  improvement and employees' career and welfare development by identifying development needs, implementing  interventions,  and evaluating effectiveness.

• Budget Planning and Management – The ability to plan, execute, and monitor the utilization of the annual budget of the Commission in accordance with the budgeting rules and regulations of the DBM.

• Technical Writing - The  ability  to  transfer/translate technical  information  about  concepts,  results  of evaluations  or  studies  into documents  that  are accessible and appropriate to a given audience.

• Legal Acumen and Expertise – Knowledge  and application of laws and legal processes.

• Technology Support - The  ability  to  implement  the methods, practices and policies governing  the design, development  and  use  of  the  IT  support  processes designed to keep IT environment functioning efficiently, effectively and securely.

Other Qualifications

Familiarity with the Government Procurement and Reform Act otherwise known as RA 9184 and its Implementing Rules and Regulations.

For interested applicants, send your application letter and the following documents to the address below not later than May 3, 2017. Applications with incomplete requirements shall not be considered/processed for evaluation.

1. Letter of Application 2. Latest Personal Data Sheet (PDS) with 2x2 ID picture 3. Service Record / Employment Certificate, whichever is applicable 4. Transcript of Records / School Diploma 5. Copy of Certificate of Eligibility / Board Rating 6. Copies of Certificates of Training / Seminars attended 7. Individual Performance Commitment and Review (IPCR) for Government

Transferees 8. Performance Appraisal / Evaluation for other applicants

Send to:

Director IV Jaypee O. Abesamis Administrative and Finance Office Governance Commission for GOCCs 3rd Floor Citibank Center, Paseo de Roxas, Makati City Email Address: feedback@gcg.gov.ph Telephone : (02) 328 – 2030 loc. 356