NOTICE OF TUMUT REGION SPORTS COMMITTEEMEETING

Notice is hereby given that a Sports Committee Meeting of Snowy Valleys Council willbe held in the Tumut Room located on the 1st Floor of the Riverina Highlands Building,76 Capper Street, Tumut on, Tuesday, 05 June, 2018, commencing at 5:30 PM.

Distribution: 30 Present: Apology: Absent:Clr Andrianna Benjamin (Delegate)Director Assets & InfrastructureAdelong Swim Club & Adelong Horse Activity GroupSouth West Slopes Sporting Field ArchersBatlow Swimming Club & Batlow Ladies HockeyLittle AthleticsTumut Netball AssociationTumut Rugby League ClubTumut Minor LeagueTumut Rugby Union Football ClubMcAuley Catholic Central SchoolTumut Public SchoolTumut Clay Target Club IncBatlow Tennis ClubJames HayesTumut Junior Cricket AssociationTumut Hockey AssociationTumut District Cricket AssociationLizabeth SmithTumut Lawn Tennis ClubTumut Basketball CommitteeTumut Pony ClubTumut Valley Canoe ClubRiding For Dis-AbledTumut Swimming ClubTumut Eagles Football ClubAdelong Cricket ClubTumut Junior Cricket AssociationTumut Golf ClubFor Information OnlyPublic

Business

1. Apologies

2. Confirmation of Minutes

3. Business arising from Minutes

4. Committee Reports

5. Correspondence

6. General Business

M HydeGeneral Manager

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TUMUT REGION SPORTS COMMITTEE MEETING – AGENDATuesday, 05 June, 2018, commencing at 5:30 PM.

APOLOGIES

CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S-

. Tumut Region Sports Committee Meeting – 3/10/2017 4

BUSINESS ARISING FROM MINUTES

DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONS

COMMITTEE REPORTS

⋅ Tumut Sports Committee - Matters for June 2018 7⋅ Sports Capital Grant 2018/19 14

GENERAL BUSINESS

NEXT MEETING

The next meeting date is scheduled to be held 4 September 2018.

* * * * *

MINUTES TUESDAY, 03 OCTOBER, 2017SPORTS COMMITTEE

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MEETING COMMENCEMENT: 5:37pm

PRESENT:

Participants: Present: Apology: Absent:Parks & Property Officer-Brad Beed (Delegate) Clr James Hayes Clr Adrianna Benjamin (Delegate) David Aber – Acting Interim General Manager Matthew Christensen – Director Assets &Infrastructure

Adelong Swim Club & Adelong Horse Activity GroupSouth West Slopes Sporting Field Archers – JohnWhitley

Batlow Swimming Club & Batlow Ladies Hockey –Jen Taylor

Little Athletics – Rebekah Gould, Sanette Louwens,Neil Louwens

Tumut Netball AssociationTumut Rugby League ClubTumut Minor LeagueTumut Rugby Union Football ClubMcAuley Catholic Central SchoolTumut Public SchoolTumut Clay Target Club Inc – Phil Green Batlow Tennis ClubTumut Junior Cricket Association – James Butt Tumut Hockey Association – Lyn Bathgate Tumut District Cricket Association – James Carberry Lizabeth SmithTumut Lawn Tennis Club

Tumut Basketball Committee – Jason Beavan,Tanya Gaul

Tumut Eagles Football ClubTumut Pony ClubTumut Valley Canoe ClubRiding For Dis-AbledTumut Swimming ClubAdelong Cricket ClubTumut Golf Club- Geoff Brain

Council staff in attendance were Matthew Christensen and David Aber.

APOLOGIES:

RESOLVED that the apologies from Brad Beed and Karen Collins be received andleave granted

Phil Green / Jason Beavan

MINUTES TUESDAY, 03 OCTOBER, 2017SPORTS COMMITTEE

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CONFIRMATION OF MINUTES:

RESOLVED that the minutes of the Sports Committee held on 04-July-2017 beaccepted as read.

Geoff Brain / James Butt

BUSINESS ARISING FROM MINUTES:Nil

DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONSClr. James Hayes declared a non-pecuniary interest in the committee report for SportsCapital Projects Grant 2017/18 as a board member of the Adelong Junior SportsFoundation.

COMMITTEE REPORTS:

TSC1. Athletes Assistance (.)

1. RECOMMENDATION

That Council provide $100 from the Athletes Assistance fund to Drew Beavan forrepresenting NSW in AFL at a National Carnival in Perth this year.

Phil Green/ Liz Crampton

TSC2. Garage Sale Trail (.)

2. RECOMMENDATION

The committee note the report.

Lyn Bathgate / James Rosettta

Sports Capital Projects Grant 2017/18 (.)

As a matter of urgency, the committee considered a verbal briefing from Clr.James Hayes with regards to a late application for the Sports Capital ProjectsGrant 2017/18 from the Tumut District Cricket Association.

RESOLVED That the Tumut Sports Committee does not accept the lateapplication of Tumut District Cricket Association for the Sports Capital ProjectsGrant 2017/18.

Lyn Bathgate / John Whitley

Presentations were provided by the following grant applications:1. Adelong Junior Sports2. Tumut Basketball Assoc. Inc.3. Tumut Junior Cricket Assoc.4. Tumut Clay Target Club Inc.5. Tumut Golf Club6. Tumut Lawn Tennis Club

MINUTES TUESDAY, 03 OCTOBER, 2017SPORTS COMMITTEE

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The following individuals declared a non-pecuniary interest and left the meeting at5.55pm

1. Adelong Junior Sports – James Rosetta2. Tumut Basketball Assoc. Inc. – Jason Beavan, Tanya Gaul3. Tumut Junior Cricket Assoc. – James Butt4. Tumut Clay Target Club Inc. – Phil Green5. Tumut Golf Club – Geoff Brain6. Tumut Lawn Tennis Club – John Piper

3. RECOMMENDATION

That the Council allocate the following capital grant applications for the financialyear 2017/2018.

No. Applicant Project Location Brief Project Description Funding $

1Adelong JuniorSports Foundation

AdelongPurchase of 8 portable shadeshelters

3,480

2Tumut BasketballAssoc. Inc.

Tumut Basketball Stadium Seating 18,000

3Tumut Junior CricketAssoc.

Bull Paddock Training facility 4,000

4Tumut Clay TargetClub Inc.

Wyangle Reserve Pathway construction 2,969

5 Tumut Golf Club Tumut Golf Course 6 teaching kits 3,200

6 Tumut Rugby Club Jarrah Oval Top dressing 6,406

7Tumut Lawn TennisClub

Tumut Tennis Club Pathway construction 1,945

TOTAL $40,000

John Whitley / James Carberry

GENERAL BUSINESS:The committee noted that the sports fields in the town were being well maintained oflate.

NEXT MEETING

The next meeting will be held on early 2018.

CLOSED:

The meeting closed at 6:38.

AGENDA TUESDAY, 05 JUNE, 2018SPORTS COMMITTEE

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REPORT NUMBER:SUBJECT: Tumut Sports Committee - Matters for June 2018

(.)REPORT AUTHOR: Glen McGrathRESPONSIBLE MANAGER: Matthew Christensen

PURPOSE OF REPORT: To inform the Committee of strategic mattersconcerning the Tumut Sports Committee.

KEY ISSUES

1. Tumut Sports Committee Membership Forms2. Draft Terms of Reference – Tumut Sports Committee

COMMENTS

1. Tumut Sports Committee Membership Forms

All Tumut Sports Committee members are advised that they will need to submit newCommittee membership application forms. (attached under separate cover)

2. Draft Terms Of Reference – Tumut Sports Committee

The Terms of Reference for the Tumut Sports Committee is to be reviewed andreadopted.

The Committee is respectfully asked to review the Terms of Reference (SVC-TofR-010-01). Any changes will need to be reflected in the recommendation to Council foradoption.

RECOMMENDATION

That the Council adopt the Draft Tumut Sports Committee Terms of Reference.

ATTACHMENTS

1. Draft Terms of Reference No SVC-TofR-010-012. Committee Membership Forms (under separate Cover)

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REPORT NUMBER: SC 2SUBJECT: Sports Capital Grant 2018/19 (.)REPORT AUTHOR: Glen McGrathRESPONSIBLE MANAGER: Matthew Christensen

PURPOSE OF REPORT: To advise the Committee of Council's proposed2018/2019 Sports Capital Grant program.

KEY ISSUES

2018/2019 Sports Capital Grant application

COMMENTS

Council will be running its highly successful Sports Capital Grant program for2018/2019 subject to the adoption of Council’s 2018/19 Budget. A total of $40,000 maybe available for the program.

Applications will open on the 2nd July 2018 and close on the 17th August 2018. Allsuccessful projects must be completed by 30th June 2019.

Selection CriteriaProposed projects will be evaluated against the following selection criteria:1. Applicants must be not-for-profit organisations. For profit organisations are

ineligible.2. Projects must be for capital development of sporting facilities within the former

Tumut Shire. Applications for maintenance or noncapital related projects will not beconsidered.

3. Preference will be given to projects that develop and enhance Council managedland.

4. Preference will be given to Sporting Organisations that regularly attend andparticipate in Sports Committee meetings.

5. Preference will be given to projects that are partly funded by the applicant and/orother grants that maximises value for the community.

6. Preference will be given to projects which demonstrate community benefits.

Application Guidelines1. Applications must be lodged to Council by close of business on the 17th August

2018. Late applications will not be accepted.2. The project shall be completed and fully invoiced to Snowy Valleys Council by 30th

June 2019. Funds not expended by this date will be forfeited.3. All sections of the application must be filled out and returned for application to be

considered.4. Applicants will be required to provide a brief presentation to the Sports Committee

outlining their application at a meeting nominated.

AGENDA TUESDAY, 05 JUNE, 2018SPORTS COMMITTEE

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5. Funds will only be paid upon completion of the project and following evidence ofcompletion.

6. It is preferred all monies be handled by Council – that is, all invoices for works aresubmitted to Council for payment upon completion of works.

7. The applicant must verify that any matching funds are available.

8. Any contractor involved in the project must comply with Council’s insurances,WH&S and quality requirements.

9. Council or the Sports Committee may lodge an application/s on its own behalf.

10. Applications will be referred to the Sports Committee to make recommendations toCouncil on success of applications.

11. The Sports Committee members shall evaluate applications by way of ranking.Results will be tallied and recommended to Council.

12. The Sports Committee in evaluating applications may, at its discretion, reject any orall applications that are deemed unsuitable. Should this result in unallocated fundsthe Committee may elect to make a recommendation to Council on expenditure ofthose funds.

13. Only those Sports Committee members whom have no conflict of interest (i.e.member that is not an applicant or member of an organisation whom is anapplicant) shall vote. Those with a conflict of interest are not to be present duringvoting.

14. Successful applicants will be notified in writing.

15. Snowy Valleys Council reserves the right to terminate the funding of successfulapplications at anytime. Any notice of intention to terminate will be issued in writingand must be responded to within 14 days.

16. Snowy Valleys Council does not accept responsibility or liability for works carriedout and bears no responsibility for projects which do not have all necessary localcouncil and other government department approvals.

RECOMMENDATION

That the Committee note the report.

ATTACHMENTSNil