NOTICE OF COUNCIL MEETING - Amazon S3 · 2012-05-22 · Paul Koch . Karen Redman . Adrian Shackley...

NOTICE OF COUNCIL MEETING

TO: Mayor Deputy Mayor

Brian Sambell David Hughes

Councillors Kevin Fischer Diane Fraser Scott Fraser Paul Koch Karen Redman Adrian Shackley Brian Thom

NOTICE is hereby given pursuant to the provisions of Section 83 (1) of the Local Government Act 1999, that the next ordinary meeting of the Town of Gawler will be held in the Council Chamber, Town Hall, 89 Murray Street, Gawler, on Tuesday 22 May 2012, commencing at 7pm. A copy of the Agenda for the above meeting is supplied as prescribed by Section 83 (3) of the said Act.

......................................... Stephen Kerrigan Chief Executive Officer 17 May 2012

COUNCIL MEETING AGENDA 22 May 2012

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TOWN OF GAWLER

Meeting of the Council to be held on Tuesday 22 May 2012 at 7pm in the Council Chamber, Town Hall, 89 Murray Street, Gawler. (Note: Council meetings are subject to a three-hour time limit; with one extension of up to a further 30 minutes).

A G E N D A 1. Statement of Acknowledgement

Mayor: We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.

2. Attendance Record

2.1 Roll Call

2.2 Apologies

2.3 Motions to grant Leave of Absence

2.4 Leave of Absence

2.5 Undertaking by New Elected Members Ms Cheryl Douyere JP to administer:- Section 60 of the Local Government Act 1999 (“the Act”) provides that:

“A member of a council must, at or before the first meeting to be attended by the member, make an undertaking in the prescribed manner and form to discharge the member's duties conscientiously and to the best of his or her abilities”.

Undertaking to be made by members of a council before assuming office: I, …………. having been elected or appointed to the office of a member of Town of Gawler do hereby undertake to discharge my duties conscientiously and to the best of my abilities.

3. Confirmation of Minutes

3.1 Council Meeting 24 April 2012 (Folio 120 - 141)

4. Business Arising from Minutes


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5. Petitions Page No.

5.1 Petition – Request to Remove Street Trees, Deland Avenue, Gawler East

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6. Deputations

6.1 John Bolton – Greater Gawler – Gawler 2013

6.2 Julie Jackson – Street Trees on Deland Avenue (refer Agenda Item 5.1 – Petitions)

7. Public Open Forum

(Limited to a total time of up to 20 minutes)

8. Notices of Motion

8.1 Cr D Fraser 8

8.2 Cr S Fraser 8-9

8.3 Cr S Fraser 10 9. Questions on Notice

9.1 Cr D Fraser 10

10. Officer Reports

10.1 Supplementary Election 2012 Results 11-15

10.2 April 2012 Quarterly Budget Review 16-17

10.3 Bus Shelter Supply & Installation 18-26

10.4 Infrastructure and Community Assets Project (ICAP) Update April 2012

27-45

10.5 Town of Gawler Brand Standards 46-48

10.6 Council Delegations & Authorisations 49-58

10.7 Appointment and Fees of Independent Members of the Audit Committee for 2012/13

59-61

10.8 Elderly Centre Management Committee Meetings 62-63


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11. Recommendations from Committees Page No

11.1 Audit Committee Meeting – 3 May 2012 64

11.2 Corporate and Community Services Committee Meeting – 8 May 2012

65-66

11.3 CEO Performance Management Panel – 15 May 2012 66

12. Questions without Notice 13. Motions without Notice 14. Progress Report

For information only. 15. Elected Member Reports 16. Confidential Reports

16.1 Revoking of Confidential Clauses – May 2012 67-68

16.2 Chief Executive Officer – Key Performance Targets (Confidential)

69

17. Closure 18. Next Ordinary Meeting Tuesday 26 June 2012, commencing 7pm


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5. Petitions Item Number 5.1 Title PETITION – REQUEST TO REMOVE STREET

TREES, DELAND AVENUE, GAWLER EAST Date 22 May 2012 Author(s) EA to Director Planning & Infrastructure

(Chris Haynes)

Reference CC12/37

Previous Reference/ Motion

Council Meeting 24/5/2011 Motion No. 2011:05:138 Council meeting 28/6/2011 Motion No. 2011:06:153

Background A petition by residents of Deland Avenue, Gawler East was received in May 2011 and a report presented to Council, where it was resolved:

Motion No: 2011:05:138 “That: 1. The ‘Deland Avenue Street Trees’ report be received.

2. That all non significant trees in Deland Avenue, Gawler East be removed and replaced with Fraxinus ornus (Dwarf Claret Ash)”

At the Council meeting held on 28 June 2011, Elected Members resolved: Motion No: 2011:06:153 “That Motion 2011:05:138 Deland Avenue Street trees be rescinded.”

Attachment(s) Attachment 1 – Letter from Ms C Rusby and petition by residents Comments/Discussion Ms Carol Rusby has written to Council on behalf of residents of Deland Avenue and included a further petition requesting that Elected Members reconsider their request for removal of the street trees. Ms Julie Jackson will present a deputation to Council at the meeting. Communication Nil Consultation Nil Policy Implications Nil Statutory Requirements Nil Financial/Budget Implications Nil


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Strategic Implications Outcome 1.2 : Well presented Gawler assets Outcome 4.3 : Sustainable asset management Outcome 4.4 : A better environment OFFICER’S RECOMMENDATION Item 5.1 – Petition – Request to Remove Street Trees, Deland Avenue, Gawler East (CC12/37) That the Petition – Request to Remove Street Trees, Deland Avenue, Gawler East be received.


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ATTACHMENT 1


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8. Notices of Motion

8.1 Cr D Fraser Cr D Fraser withdrew her notice of motion on 15 May 2012 with reference to the multi-storey car park, Cowan Street, Gawler.

8.2 Cr S Fraser


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8.3 Cr S Fraser

9. Questions on Notice

9.1 Cr D Fraser

With reference to the forthcoming 2013/2014 Budget, I have a proposal for a concept plan utilising Clonlea as a recreational hub for a myriad of public uses. I seek advice on how I place a budget bid to finance the concept plan.

Answer provided by Paul Horwood: Elected Members are provided with budget bid forms as part of the standard annual bid process. Budget bid forms for the 2013/2014 budget will be provided to Elected Members after finalisation of the Budget/Business Plan timetable for the 2013/2014 budget later this year.


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10. Officer Reports Item Number 10.1 Title SUPPLEMENTARY ELECTION 2012 RESULTS Date 22 May 2012 Author(s) Chief Executive Officer (Stephen Kerrigan)

Governance Officer (Cheryl Douyere)

Reference CC11/609

Previous Reference/ Motion NIL

Background In November 2010 the Local Government Election was held and the Undertaking of Office was held at the Council meetings in November 2010 for Mayor Sambell and Councillors Karen Carmody, Kevin Fischer, Diane Fraser, Scott Fraser, David Hughes, Paul Koch, Karen Redman, Adrian Shackley, David Strauss and Brian Thom. Cr Karen Carmody resigned effective from 10 August 2011 and Cr David Strauss resigned effective on the 31 January 2012. Key dates for the Supplementary Election were:

Voters Rolls close Wednesday 29 February 2012

Nominations open Thursday 22 March 2012

Candidate Information Session x 2 Monday 26 March 2012 (4-5pm and 6-7pm)

Nominations close Thursday 5 April 2012 (12 noon)

Postal Ballot material sent Tuesday 17 April to Monday 23 April 2012

Close of Postal Ballots Monday 7 May 2012 (12 noon)

Count of Votes 7 May 2012 (from 1:30pm)

Attachment(s) Attachment 1 – correspondence received from the Electoral Commission of South

Australia Comments/Discussion The Electoral Commission SA declared Barry Neylon and Dianne Hockley elected, in accordance with the Local Government (Elections) Act 1999, on the 10 May 2012. Letters have been sent to all candidates advising them of the Supplementary Election results. Crs Barry Neylon and Dianne Hockley have been provided with an information folder, and arrangements have been made to meet with the Chief Executive Officer individually. Induction arrangements will be made in the coming weeks and all Elected Members will be invited.


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All appointments to Committees etc. will be reviewed at the November 2012 Council meeting. Council may wish to consider Committee membership following the Supplementary Election for the two (2) new Elected Members; Crs Barry Neylon and Dianne Hockley. Communication Elected Members Consultation Nil Policy Implications Nil Statutory Requirements Local Government (Elections) Act 1999 Financial/Budget Implications The estimated costs of conducting the Supplementary Election is $44,000. This has partly been offset by reduced Councillor allowances payable (due to the positions vacant), resulting in a net budget variation of $31,166 which was included within the January 2012 Quarterly Budget Review adopted by Council. Strategic Implications Outcome 3.1 : Well informed community Outcome 5.3 : Responsible government Outcome 5.4 : Good administration OFFICER’S RECOMMENDATION Item 10.1 – Supplementary Election 2012 Results (CC11/609) That:

1. The Supplementary Election 2012 Results report be received. 2. Cr B Neylon be appointed to the following committee/s for a period of 6 months

until November 2012 Council meeting.

• 3. Cr D Hockley be appointed to the following committee/s for a period of 6

months until November 2012 Council meeting.

•


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ATTACHMENT 1


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`Item Number 10.2 Title APRIL 2012 QUARTERLY BUDGET REVIEW Date 22 May 2012

Author(s) Finance Manager (Paul Horwood)

Finance Officer (Erin McGarry)

File CC11/469


Background Consideration of the final quarterly budget review for 2011/2012, in accordance with the provisions of the Local Government Act, 1999 and Local Government (Financial Management) Regulations 2011.

Attachment(s) – (Under separate cover) Attachment 1 – April 2012 Quarterly Budget Review Appendix 1 – April 2012 Quarterly Budget Review Comments/Discussion Extensive notes regarding proposed budget variations are contained within the separate report. Communication Nil Consultation Executive Management Budget Managers Policy Implications Nil Statutory Requirements Section 123 of the Local Government Act 1999 Part 2 (9) of the Local Government (Financial Management) Regulations 2011 Financial/Budget Implications The recommended budget variations for this review provide for a further net reduction of $324,000 in the Operating Deficit for the year – from $2.950M to $2.626M. Including budget variations of $375,000 adopted as part of previous reviews, this now provides for a total of $699,000 (21%) reduction in the Operating Deficit of $3.325M adopted in the original budget. The review provides for a minor increase of $6,235 (0.13%) in the projected cash deficit. Strategic Implications Nil


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OFFICER’S RECOMMENDATION Item 10.2 – April 2012 Quarterly Budget Review (CC11/469) That:- 1. The April 2012 Quarterly Budget Review be received; 2. The budget variations contained in Appendix 1 of the April 2012 Quarterly

Budget Review be adopted, including:

Details $

Net increase in Operating Income 20,768

Net decrease in Operating Expenditure 344,741

Decrease in Capital Expenditure 457,912

Increase in Capital Revenue 184,226

Net increase in Transfers to Equity Reserves 405,791

Net decrease in Transfers from Equity Reserves 388,520

Net decrease in Asset sales 127,937

Increase in Cash deficit 2011/2012 (excluding non-cash budget variations)

6,235


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Item Number 10.3 Title BUS SHELTER SUPPLY & INSTALLATION Date 22 May 2012 Author(s) Manager Engineering Services (David Collins)

Senior Engineer (Tony Haynes)

Reference CC11/368

Previous Reference/ Motion IESC 14/2/2012 Motion No. IES:2012:02:02 Council 28/2/2012 Motion No. 2012:02:64 IESC 10/4/2012 Motion No. IES:2012:04:05 Council 24/4/2012 Motion No. 2012:04:110

Background At its meeting held on 10 April 2012, the Infrastructure & Environmental Services Committee provided a recommendation to Council’s meeting on 24 April 2012 and Council decided:

Motion No. 2012:04:110 That:- 1. the Bus Shelter Supply & Installation (Update) report be received. 2. the Final Report be presented for consideration to the next Council Meeting

after the conclusion of the Public Consultation period. Public consultation phase is now completed and this report is now presented to Council for consideration of installation locations of the bus shelters

Attachment(s) Attachment 1 – Infrastructure & Environmental Services report presented to 10 April 2012 meeting Comments/Discussion Conditions of the Bus Shelter Grants Program specify that Council is responsible for the ground works with shelters and associated bus stops having to be compliant with the Federal Disability Discrimination Act 1992 (DDA) and draft guidelines for DDA compliant bus stops. Additionally proposed Bus Shelter locations have to be justified on the basis of proximity to such facilities as nursing homes, aged communities, hospitals and/or high trip attractors, with the emphasis on satisfying the needs of the local aged and disability community. Part of that requirement is also to ensure that all base pads for the shelters provide appropriate access for the disabled public inclusive of tactile installation and that the location/structure has 30% colour contrast to surrounds/background colours to ensure visually impaired people can recognise the structures. Each shelter location must comply with the funding program’s location checklist before the DPTI will approve the location of the shelter. Council has previously endorsed the Torrens Style Shelters for installation in Gawler. The administration has commenced the procurement of the bus shelters, with delivery expected late May 2012. Previously the administration recommended locations for the five new shelters (based upon customer service feedback) funded under the SA Government Bus Shelter Grant Program Year 1:


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i. Bus Stop #1 (Cowan St) - #1 Shelter, bus stop is the start / finish of all bus routes

in Gawler, plus stop is situated northern end of town centre adjacent major shopping centres and rail station.

ii. Bus Stop #69 (Jack Cooper Drive) - #2 Shelters, bus stops near major Gawler aged community.

iii. Bus Stop #62 (Para Rd) #2 Shelters, bus stops near major shopping centres and new super school.

Since the original proposal of 5 bus shelters the State Government has provided Gawler with funding for 2 additional bus shelters in the second year of the 4 year Bus Shelter Program at the following proposed locations:

i. Bus Stop #28 (Lyndoch Rd) - #1 Shelter, pedestrian entrance to Gawler Hospital. ii. Bus Stop#2 (Murray St) – #1 Shelter, adjacent rear Coles and near rail station.

The Gawler Disability Action Group has been consulted about bus shelter locations. There has been a formal response from the Gawler Disability Action Group supporting the proposed bus stop locations (see attachment).

Public Feedback Public feedback period closed on the 11 April 2012. Administration has only received one additional verbal response from the public following the notification in the Bunyip. This person indicated a preference for a shelter in front of the Town Hall and one on Murray Street at the rear of Coles. The Administration informed them that Council has made a decision not to install one in front of the Town Hall as per the Motion at the February Council Meeting and that a seat would be installed at that location instead, that was acceptable to them.

The Gawler Disability Action Group’s and the public feedback comments have been accommodated into the proposed locations indicated above. Communication Gawler Disability Action Group Consultation Public notification period closed on 11 April 2012 Policy Implications Nil Statutory Requirements Federal Disability Discrimination Act 1992 Financial/Budget Implications As indicated in the attached report Council has the necessary funding within the current budget allocation $115,000 for 2011/12 for the installation of the bus shelters. An additional $16,000 will be received this financial year from Department of Planning, Transport and Infrastructure for the installation of 2 additional bus shelters. The Council is responsible for the on-going maintenance of the shelters and this is estimated to be in the order of $ 200 per year per shelter. Therefore, an on-going cost of $ 1,400 per year. The bus shelter structure remains the property of the State Government and no depreciation for this asset is added to Council’s depreciation.


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Strategic Implications Outcome 2.2 : Services and facilities that meet community needs Outcome 2.4 : An effective transport system OFFICER’S RECOMMENDATION Item 10.3 – Bus Shelter Supply & Installation (CC11/368) That the following bus stop locations have Bus Shelters installed: 1. Bus Stop #1 (Cowan St) - 1 Shelter, bus stop is the start / finish of all bus

routes in Gawler, plus stop is situated northern end of town centre adjacent major shopping centre entrance and rail station.

2. Bus Stop #69 (Jack Cooper Drive) - 2 Shelters, bus stops near major Gawler aged community.

3. Bus Stop #62 (Para Rd) - 2 Shelters, bus stops near major shopping centres and new super school.

4. Bus Stop #28 (Lyndoch Rd) - 1 Shelter, pedestrian entrance to Gawler Hospital. 5. Bus Stop#2 (Murray St) – 1 Shelter, adjacent rear Coles and near rail station.


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ATTACHMENT 1


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Item Number 10.4 Title INFRASTRUCTURE AND COMMUNITY ASSETS

PROJECT (ICAP) UPDATE APRIL 2012 Date 22 May 2012 Author(s) Manager, Engineering Services (David Collins)

Reference CC11/598

Previous Reference/ Motion Special Council Meeting, 15/2/2011 Motion No. 2011:02:32 Council Meeting 24/4/2012 Motion No. 2012:04:107

Background At its meeting held on 24 April 2012 Council resolved the following:-

Motion No: 2012:04:107 “That the Infrastructure and Community Assets Update report be deferred”

The report is now represented for consideration. Council has previously identified the need to understand the impact of rapid growth on the Council’s infrastructure and community asset needs into the future. The Council supported what is known as the Infrastructure and Community Assets Project at a special meeting on 15 February 2011. Council resolved at that meeting; That Council: 1. Commit to the $500,000 allocation to fund the Chief Executive Officers Growth

Management Strategy previous agreed ‘in principle’ by Council; 2. Allocate a first instalment of $145,000, for a six month period, to initiate the

Infrastructure and Community Assets Project to deliver the following outputs: 2.1. Development of a full schedule of Output and Timeline; 2.2. Implementation of the Communication Strategy; 2.3. Further Development of financial modelling/ platform; 2.4. Preliminary design and planning estimates for Council road network impacts; And commence at a minimum the following tasks:

• Preliminary review of service standards including the update of the Land Development Manual;

• Likely community infrastructure and assets requirements identified; • Infrastructure and Asset Management Plan updated to include future assets; • Investigations incorporated into Long Term Financial Plan; • Engagement with whole organization to identify future resource needs;

3. Support this initiative subject to: 3.1. The Executive review achievement in line with published outcomes; 3.2. All costs and financial activity being captured in separate accounting book for

full identification and review;


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3.3. The Infrastructure and Community Assets Project to show progress or outcomes consistent with the agreed program and methodology or the Executive to cease the program and suspend further budget allocation pending review and further report to Council;

3.4. That regular reports be provided to Council; 3.5. That further expenditure be discussed as part of the 2011 / 2012 Budget.

Attachment(s) Attachment 1 – e-mail Update to Elected Members September 2011 Attachment 2 – e-mail Update to Elected Members February 2012 Comments/Discussion Overview The initial plan for resources requested from Council targeted the following areas;

• Preliminary Design of Traffic Interventions • Development of a full schedule of milestones and measurables • Information being provided to Community • Further Development of Financial Model/ Platform

1. Preliminary Design of Traffic Interventions

It was expected that the Traffic and Transport Infrastructure Deed for Gawler East would have been executed. There are continuing discussions between the parties regarding the final agreements and method to fund the infrastructure that has been agreed as required for the Gawler East and Environs Traffic Interventions. There has been a recent review of traffic interventions estimates to bring them up to date with the current discussions. The State had been negotiating with Lend Lease on the development of the Commissioner of Highways land but Lend lease and the State are now not pursuing any agreement over the state owned land. This had delayed a final position from the State Government. The State Government announced $500,000 in this year’s budget (2011/2012) to undertake transport planning and design works associated within the Gawler East and Environs. Early in 2012 the State Government through the Department for Planning, Transport and Infrastructure (DPTI) has commenced its planning and design works for the Gawler East Link Road from Lend Lease boundary through to Potts Road. Initial works include undertaking engineering survey works, geotechnical surveys, environmental surveys and Aboriginal heritage. Currently engineering survey works, initial environmental site visits and geotechnical survey have been completed. Aboriginal heritage assessments and approvals are about to commence. DPTI is working closely with staff on a project team. The planning works to date have required some alternate alignments to be investigated. This is the normal process for projects of this scale as a greater level of information becomes available through investigations and this information needs to be considered in developing the final design.

Council proposed planning and concept design works for Potts Road and Cheek Avenue as part of Council’s project. This planning was put on hold until the extent of the planning and design scope of the $500,000 state funding was understood. Council will now progress the planning and design on Council roads impacted as part of the traffic interventions for Gawler East and Environs.


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We have successfully negotiated with the State for the Department for Planning, Transport and Infrastructure to undertake the planning, design and construction of the Tiver Road, Main North Road, and Gordon Road intersection. The upgrade of this intersection is part of the Infrastructure Delivery Deed between Council and developers/ larger land holders in the Southern Urban Areas. Council has been involved in regular meetings with DPTI and LMC to progress the initial planning, design and project scoping. The design of the intersection upgrade is progressing and it is expected that a preferred design will be available for public comment in the next 3 to 4 months. This intersection will be upgraded with traffic lights and ultimately the intersection will be a 4 leg intersection with a connection to the unmade section of Gordon Road that will then provide access to the community on the western side of the Main North Road. The new intersection will also require modification to the current service road on the southern side of Tiver Road. DPTI is currently working with the land owners to lodge a land division that will provide ongoing safe access to these parcels of land and business operations. DPTI has sought advice from Council’s engineering and planning staff on possible options and process.

We are currently working with the Land Management Corporation (now Urban Renewal Authority), Lanser Communities and Devine on the details associated with Coventry Road, Clark Road and Tiver Road. These upgrades are to be undertaken by the developers. The requirement is within the executed Deeds.

2. Development of a full schedule of milestones and measurable The spreadsheet (attachment 2 of the emails – attachment under separate cover) shows the current works being undertaken or completed as part of the project. This is not a full schedule of outputs and timelines as the further we progress the more issues are identified and considered. The lack of a dedicated resource and the changing nature of priorities make it difficult to have a schedule of outputs and timelines that could be considered to be a ‘full schedule’. The current outcomes and timelines have been identified from what we understand at the moment.

3. Further Development of Financial Model/ Platform

LGA has commissioned Deloitte Access Economics to develop a financial modelling tool to assist growth Councils. Further development of the Town of Gawler model has not progressed as initially proposed, electing to be involved in the development of this new model. Council will utilise the new model being developed. However a review of Council information for inclusion in updated modelling is on-going. This approach will save Council money. The proposal only requires Council to contribute up to $2,000. If Council undertook the development of the model independently we had estimated that $15,000 would have been required Council staff attended a LGA workshop on 5 April 2012 where an update was provided about the progress of the model. The workshop provided an overview of the model and sought feedback before the final model will be distributed for use. The model is about 80% complete and will be available at the end of April. The final development of the model has taken longer to complete than the timeline we were initially provided by the LGA and hence progress on this issue has subsequently been delayed. The recent presentation by John Comrie at this LGA workshop of the developed model mentioned the good work Gawler had undertaken in relation to the modelling on the impacts of growth and those works were part of the impetus for this financial model project.


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It was noted at the workshop that the model has the ability to show the financial implications of growth for the Council, however it also has the ability to show a base case scenario without growth .This will be important for Council as it will show the existing community what it will mean for Council with and without the growth from a financial perspective. It has the ability to project and analysis varied rate structures. In addition as we go into our Section 30 strategic land use review this model will be capable of modelling the potential financial implications to Council on its policy considerations.

4. Information being provided to Community

To date minimal information has been provided to the community. It is acknowledged that greater focus and emphasis needs to occur in this area. DPTI has agreed, following a request from Council staff, to undertake the public notification and media information relating to planning and design of Gawler East Link Road. Information was provided to the media outlets at the commencement of planning works on the Gawler East Link road by the State Government. There were some delays on the progress of the Tiver Road/ Main North Road design that have now been resolved. The design is progressing as stated above. When the design is ready for public consultation DPTI will provide details of that communication strategy to the public for comment. There are many different works occurring but the progress towards outcomes has been slower than anticipated and hence the information to provide for significant completed outcomes or progress has been limited. The progress on some issues relate to factors beyond our control but for other progress it relates to the resource Council has available to the tasks.

5. Resources

Officers interviewed a number of candidates between February 2011 and September 2011 to undertake the 6 month Project Management role as initially agreed by Council. There were two candidates that had the suitable experience in project management and skills and knowledge with engineering and or planning. These candidates did not consider that the salary package that we were able to offer (<>$90k pa) as realistic to undertake a project on a short term contract and subsequently did not accept the position. In addition as Council would be aware there had not been a full time senior planning manager with Council during this same period and this limited the progress on components of the Project. The Senior Planning Manager role has been filled and Council has also been able to recruit a Strategic Planner for that vacant position. Greater in-house skills now exists to input into the project from a professional urban planning perspective The current project works, up until February 2012, have been undertaken by the Manager Engineering Services over and above his current work requirements. Primarily the bulk of the available resource time is being expended on the Southern Urban Areas and managing the current Deed obligations of Council and the developers. This situation was identified as not being viable in the longer term.

As at January 2012, the roles and responsibilities within the Engineering Group were reviewed and changes made to reduce day to day operational requirements


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on the Manager, Engineering Services within the team. This has allowed the Manager Engineering Services to undertake the Project Management role for the Infrastructure and Community Assets Project. It is estimated that around 30% of the Manager, Engineering Services time has since been dedicated to managing the Project. This arrangement will be reviewed on a regular basis to ensure on-going delivery of engineering services is not compromised. Even at this level of resource the progress of the project is slow and basically we are managing the current issues without being able to undertake the longer term investigations in a timely manner to be able to report back to Council. Council will need to consider a long term commitment to the project so that a full time resource can be assigned to project manage the Project.

6. Other Current Activities

6.1 Stormwater Infrastructure Planning/ Milne Road • Associated design works for the function design report for the

Southern Urban Areas has identified capacity issues for the Milne Road Drain. The existing Milne Road drain is below capacity from the current inflows to offer flood protection in larger storm events.

• Concept design and estimate has been undertaken. Upgrade works to

possible include widening of the open drain and some sections of pipes – estimated cost is in the range of $ 3.5 to $ 4.0million. Timing of the intervention to be confirmed but likely that it will be required within 3 to 4 years. Council had previously identified an estimated $500,000 in its Infrastructure and Asset Management Plan and Long Term Financial Plan to renew the existing drain to maximise its current capacity.

• Initial investigation works have commenced as part of the Gawler East Link Road planning and design to determine the impact and the role the link road will and can play in relation to the stormwater management needs of these new urban areas in the east of Gawler. A review of the current flood control dam that Council has north of Potts Road is underway.

6.2 Southern Urban Area Design Deed and Infrastructure Delivery Deed

• Review and management of design outcomes associated with the Design Deed.

• The development in the south is now underway and the requirements that the parties and Council have within the Deed agreements need to be managed to protect Council’s interests.

6.3 Functional Stormwater Design/ Detailed Design Southern Urban Areas

• Input and review of function design of stormwater report completed. This report will be the basis for the detailed design of the integrated stormwater detention, wetland system and the Aquifer Storage and Recovery (ASR) stormwater harvesting and re-use scheme.

6.4 Aquifer Storage and Recovery System

• Injection well completed at Gordon Road/ Coventry Road • Extraction bore site tested and proved at Karbeethan Recreation

Reserve.


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• Two additional extraction wells to be completed at Karbeethan – yield information required to complete detailed design of distribution network. (One of the bores will be used to extract water from the aquifer to fill tanks at Karbeethan. This will supply the irrigation needs of the current facility. The other bore will provide water back to tanks on the eastern side of the railway corridor that will then water the open space network within the new urban areas in the south)

• License and approval to inject and extract harvested stormwater requires discussions and information to be provided to EPA and Department for Water.

• It will be some time before sufficient quantities of treated stormwater will be available for injection into the aquifer for reuse. The wetlands need to be constructed and sufficient urban stormwater run-off needs to be generated so a source is available. Should the Greater Gawler Water Scheme receive funding then there is a possibility that water may be available earlier with integration into this scheme.

6.5 Coventry Road Upgrade

• Concept designs have been provided by Devine. • Devine is required to upgrade Coventry Road as part of its agreement

under the Infrastructure Delivery Deed. • Coventry Road will be upgraded in stages as the urban development

progresses. • A new access junction from Coventry Road into the Devine site is

currently being assessed.

6.6 Recreation and Sporting Requirements • Council has received a community contribution from the Infrastructure

Delivery Deed. This contribution will assist in the upgrade and development of Karbeethan Reserve to support the recreational needs of the growing population and in particular residents in the new southern urban areas.

• A long term Master Plan for the Karbeethan Reserve needs to be developed. Council has not undertaken any recent research into Sport and Recreation requirements for its community. Recently Council identified this issue when it was considering the grant funding application for an upgrade to the Gawler Sport and Community Centre. The absence of a town wide sport and recreational plan can potentially create similar concerns for any consideration into the development for Karbeethan. A Master Plan for Karbeethan will cost in the order of $30,000 however without an overarching town wide strategy the investment may have limited return. It is also likely that additional funding will be required to upgrade/ expand Karbeethan for the long term needs of a growing community. A Master Plan for the specific site that does not link into a broader strategic approach to sport and recreation for the entire town may find funding opportunities more difficult to secure.

• The Barossa RDA has a current funded project to investigate the Sport and Recreational needs across the entire State Government Barossa Region. This project will provide a very strategic level indication of the needs for the region, for instance it may identify Karbeethan as a district type facility. It would also identify what type of facilities and level of service would be required at that type of facility. Additionally it


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will identify regional needs current and future, plus gaps in the current facilities to service those needs. It will not go to the level of what should be provided at Karbeethan. Council officers are providing input into this Barossa RDA project. This work will assist Council in understanding its potential, current and future needs but not provide the answers specific to Gawler.

• Council officers will be submitting a Sport and Recreation Plan budget bid for consideration as part of the 2012/13 budget. Council’s adopted IAMP highlights the need for a number of studies and recommendations including a sport and recreation plan.

6.7 Engagement Framework with Lend Lease

• Discussion with Lend Lease about a collaborative engagement strategy – this has recently been delayed with some changes in staffing at Lend Lease. We now have an agreement in place and principals and will now formalise.

6.8 Research and review of public lighting options

• Investigations have commenced in relation to alternate lighting options for new residential areas. Discussions have been held with suppliers of alternate products such as LED.

• ETSA utilities have been engaged to discuss funding and maintenance models for new technology. Currently ETSA do not have LED or Solar Lighting on their approved list for on-going maintenance. They have indicated a willingness to work with Councils with regard to new technologies where the demand can be shown. Currently compact fluoro alternatives seem to be the choice of more efficient lighting being utilised.

• Council Officers are also aware of a LED trail undertaken by the Department for Planning, Transport and Infrastructure (DPTI) on Magill Road. Officers have spoken with DPTI about the trial. Council Officers have also spoken to the City of Adelaide who is undertaking replacement lighting schemes in several city streets with LED lighting.

• Council will have in the vicinity of 2000 new street lights that it will be incurring the ongoing operation costs within 10 to 15 years. This will equate to an increase of around $190,000 per year in operating costs (current 2012 rates) per year over and above our current operating costs ($ 295,000) for street lighting. Therefore, there is potential for opportunities to reduce Council’s relative operating costs and environmental footprint for street lighting if an effective and efficient option can be identified.

• Solar is another potential area for investigation and will also be researched and investigated. These technologies at this time are typically more expensive to install and maintain however Council may ultimately decide to accept the additional financial cost to achieve other strategic goals. However, significant investigation and research is required before a policy paper could be presented to Council. Council will also need to engage external specialist consultants in this area to support investigations and options into public lighting options.

6.9 Review of security types, bond documents for Infrastructure

• Council will be required to hold significant amounts of security relating to infrastructure requirements.


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• A review of our current bonding documents has been completed and updated documents are in place and in use.

• Our operational process has been reviewed and an updated operation instruction is in place to manage the receipt and management of securities and documents.

6.10 Investigation into open water bodies/ ornamental lakes

• Developers have indicated an interest in ornamental lakes and a process has commenced to research current practices and policies.

• A review of design, maintenance and management considerations/ standards/ guidelines is underway.

• A policy document will be drafted for presentation to Council. Likely timing for the policy paper will be in July 2012.

6.11 Office Accommodation

• Research and a review future staff requirement to assist in future planning for office accommodation has been undertaken – report complete.

6.12 Asset Management/ Long Term Financial Plan

• As Council is aware, the administration is currently implementing a new asset management software system to manage Council assets. Currently updating the Infrastructure and Asset Management Plan (IAMP) is a time consuming practice with data in various formats and systems. This will be made much simpler when the new system is in place. Currently the IAMP is being updated with the latest information we have regarding infrastructure requirement of the new urban growth areas. This includes the updates from the investigations to date;

o updated cost estimates from the recently completed Function Design of the Southern Urban Areas

o The reviewed costs estimates for the Gawler East traffic interventions recently completed.

o Inclusion of the Milne Road drain upgrade concept estimate o Estimate for future office accommodation needs.

6.13 Service Standard Review/ Land Development Process

• A full review of depot operations service standards is currently underway.

• The Standards and Requirements for the Development and Subdivision of Land guideline document associated with the provision of infrastructure as identified under the Development Act and Regulations has been updated.

• All of the Civil Standards Drawing have been reviewed and updated. Communication It is acknowledged that information needs to be provided to the community about the planning and investigations that are occurring in relation to the growth that is going to occur within the Council area over the next 10 to 15 years. To that end a section will be established on the Council website that provides the latest information regarding planning and investigations for this project. Also, more regular update formal Council reports (3 monthly) will be provided to keep the Council and the community informed of the progress and investigations being undertaken.

http://www.gawler.sa.gov.au/webdata/resources/files/Standards%20and%20Requirements%20for%20the%20Development%20and%20Subdivision%20of%20Land.pdf

http://www.gawler.sa.gov.au/webdata/resources/files/Standards%20and%20Requirements%20for%20the%20Development%20and%20Subdivision%20of%20Land.pdf


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Consultation Nil Policy Implications It is likely that Policy positions will be required as a result of various aspects of the Project Statutory Requirements Nil Financial/Budget Implications The funding for the Project is currently funded within the current 2011/12, on-going funding is subject to further Council budget considerations. Minimal costs ($6,700) have been incurred this financial year against the approved budget line. However, the present salary costs for the Manager Engineering Services had not been included for the majority of the year and it is estimated that an additional $7,000 in salary costs would have been incurred. The April 2012 Quarterly Budget Review provides for the deferral of $200,000 budget expenditure relating to the Project to the 2012/1013 financial year. The Project has identified possible additional capital expenditure for Council to upgrade the Milne Road drain at an estimated cost in the range of $3.5 to $4.0m. The completed function design of stormwater for the southern urban areas has resulted in a reduction under the Deed agreement in the order of $300,000 to Council for its share of the infrastructure costs. Strategic Implications Outcome 2.1 : Invest in planning related to growth Outcome 2.2 : Services and facilities that meet community needs Outcome 2.3 : A local government that is financially viable Outcome 2.4 : An effective transport system Outcome 4.3 : Sustainable asset management Outcome 4.4 : A better environment Outcome 5.1 : Sustainable financial management Outcome 5.2 : Creating a future Outcome 5.3 : Responsible government OFFICER’S RECOMMENDATION Item 10.4 – Infrastructure and Community Assets Project (ICAP) Update April 2012 (CC11/598) That the Infrastructure and Community Assets Update report April 2012 be received.


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ATTACHMENT 1 Infrastructure and Community Assets Project Progress Overview The initial plan for resources (Appendix 1) requested from Council targeted the following areas;

⇒ Preliminary Design of Traffic Interventions ⇒ Development of a full schedule of milestones and measurable ⇒ Information being provided to Community ⇒ Further Development of Financial Model/ Platform

Preliminary Design of Traffic Interventions It was expected that the Traffic and Transport Infrastructure Deed for Gawler East would have been executed. The state government has announced $ 500,000 to undertake transport planning and design works associated with the Gawler East and Environs. The extent of transport planning and design to be undertaken has not yet been fully documented. It is expected to include design works on Potts Road and Cheek Avenue. Therefore, to reduce Council expenditure the project has not progressed planning and design works on Potts and Cheek. We have successfully negotiated with the State for the Department for Transport Energy and Infrastructure to undertake the planning, design and construction of the Tiver Road, Main North Road, and Gordon Road intersection. Council has been involved in weekly meetings with DTEI and LMC to progress the initial planning and project scoping. We are currently working with the Land Management Corporation, Lanser Communities and Devine on the details associated with Coventry Road, Clark Road and Tiver Road. These upgrades are to be undertaken by the developers. The requirement is within the executed Deeds.

Development of a full schedule of milestones and measurable The spreadsheet attachment shows the current works being undertaken or completed as part of the project. This is not a full schedule of outputs and timelines. The lack of a dedicated resource and the changing nature of priorities have not allowed a full schedule of outputs and timelines to be completed. The current outcomes and timelines have been identified from what we understand at the moment. Information being provided to Community To date minimal information has been provided to the community. A greater focus needs to occur in this area. Articles are proposed in the next addition of the Council newsletter. When a dedicated Project Management resource is engaged this will be an early key requirement. Information about Tiver Road, Main North Road, and Gordon Road intersection upgrade is being developed for the open day at the Evanston Gardens Community Centre.


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Further Development of Financial Model/ Platform LGA has commissioned Deloitte Access Economics to develop a financial modelling tool to assist growth Councils. Further development of the Town of Gawler model has not progressed as initially proposed. Council will utilise the new model being developed. However a review of Council information for inclusion in updated modelling is on-going. This approach will save Council money. The proposal only requires Council to contribute up to $ 2,000. If Council undertook the development of the model independently we had estimated that $ 15,000 would have been required. In addition, the gazette of the DPA for the Southern Urban Areas has created a large additional workload. The Deed requires a significant amount of infrastructure planning. This has consumed the majority of available resource time on the project. Resources Officers have interviewed a number of candidates over the past 6 months to undertake the 6 month Project Management role as initially agreed by Council. There have been two candidates that have had the suitable experience in project management and skills and knowledge with engineering and or planning. These candidates did not consider that the salary package that we were able to offer (<>$90k pa) as realistic to undertake this project on a short term contract and subsequently did not accept the position. In addition as Council would be aware there has not been a full time senior planning manager with Council and this has limited the progress on components of the Project. The current project works to date have been undertaken by the Manager Engineering Services over and above his current work requirements. Primarily the bulk of the available resource time is being expended on the Southern Urban Areas and managing the current Deed obligations of Council and the developers. This situation is not viable in the longer term. Expenditure to Date Council has not expended any new costs on the project. Works to date have been primarily undertaken by the Manager Engineering Services over and above his current work requirements. It is anticipated that the Manager Engineering Services has spent about 10% of his current time in progressing these issues. This is having a flow on impact on the delivery of services from the Engineering Services area. It has delayed of some projects including the implementation of the new asset management system software.


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Appendix 1


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ATTACHMENT 2 Infrastructure and Community Assets Project Progress – Update February 2012 Overview The initial plan for resources (Appendix 1) requested from Council targeted the following areas;

⇒ Preliminary Design of Traffic Interventions ⇒ Development of a full schedule of milestones and measurable ⇒ Information being provided to Community ⇒ Further Development of Financial Model/ Platform

Preliminary Design of Traffic Interventions It was expected that the Traffic and Transport Infrastructure Deed for Gawler East would have been executed. The state government has announced $ 500,000 to undertake transport planning and design works associated with the Gawler East and Environs. The extent of transport planning and design to be undertaken has not yet been fully documented. It is expected to include design works on Potts Road and Cheek Avenue. Therefore, to reduce Council expenditure the project has not progressed planning and design works on Potts and Cheek. We have successfully negotiated with the State for the Department for Transport Energy and Infrastructure to undertake the planning, design and construction of the Tiver Road, Main North Road, and Gordon Road intersection. Council has been involved in weekly meetings with DTEI and LMC to progress the initial planning and project scoping. We are currently working with the Land Management Corporation, Lanser Communities and Devine on the details associated with Coventry Road, Clark Road and Tiver Road. These upgrades are to be undertaken by the developers. The requirement is within the executed Deeds.

Update February 2012 The state government has commenced its planning and design works for the Gawler East Link Road from Lend Lease boundary through to Potts Road. Initial works include undertaking engineering survey works, geotechnical surveys, environmental surveys and Aboriginal heritage. DPTI is working closely with staff on a project team.

Development of a full schedule of milestones and measurable The spreadsheet attachment shows the current works being undertaken or completed as part of the project. This is not a full schedule of outputs and timelines. The lack of a dedicated resource and the changing nature of priorities have not allowed a full schedule of outputs and timelines to be completed. The current outcomes and timelines have been identified from what we understand at the moment.


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Update February 2012 Spreadsheet updated with current information.

Information being provided to Community To date minimal information has been provided to the community. A greater focus needs to occur in this area. Articles are proposed in the next addition of the Council newsletter. When a dedicated Project Management resource is engaged this will be an early key requirement. Information about Tiver Road, Main North Road, and Gordon Road intersection upgrade is being developed for the open day at the Evanston Gardens Community Centre. Update February 2012

DPTI has agreed following a request from Council staff to undertake the public notification and media information relating to planning and design of Gawler East Link Road. Staff will be able to comment on proposed communications as the planning and design progresses. Limited information provided about the southern urban area as the delay in the progress of the Tiver/ Main North Road/ Gordon Road intersection stopped progress in relation to the delivery of planning for infrastructure in the south. When this funding scenario recently discuss by the Elected Body is resolved there is likely to be There is now a Project Manager with capacity (see Resource Update) to develop a plan in conjunction with Council’s communication team. A communication plan (the communication plan will need to take into account the issues identified above and align with them) for the next 3 months will be developed by 2 March 2012 to update the community on the planning and delivery of future infrastructure.

Further Development of Financial Model/ Platform LGA has commissioned Deloitte Access Economics to develop a financial modelling tool to assist growth Councils. Further development of the Town of Gawler model has not progressed as initially proposed. Council will utilise the new model being developed. However a review of Council information for inclusion in updated modelling is on-going. This approach will save Council money. The proposal only requires Council to contribute up to $ 2,000. If Council undertook the development of the model independently we had estimated that $ 15,000 would have been required. Update February 2012

The LGA model is not complete and it is expected that the model will be available for use at the end of March. (Information supplied by John Comrie who is on the team developing the model.)

In addition, the gazette of the DPA for the Southern Urban Areas has created a large additional workload. The Deed requires a significant amount of infrastructure planning. This has consumed the majority of available resource time on the project.


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Resources Officers have interviewed a number of candidates over the past 6 months to undertake the 6 month Project Management role as initially agreed by Council. There have been two candidates that have had the suitable experience in project management and skills and knowledge with engineering and or planning. These candidates did not consider that the salary package that we were able to offer (<>$90k pa) as realistic to undertake this project on a short term contract and subsequently did not accept the position. In addition as Council would be aware there has not been a full time senior planning manager with Council and this has limited the progress on components of the Project. The current project works to date have been undertaken by the Manager Engineering Services over and above his current work requirements. Primarily the bulk of the available resource time is being expended on the Southern Urban Areas and managing the current Deed obligations of Council and the developers. This situation is not viable in the longer term. Update February 2012

Roles and Responsibilities within the Engineering Group has been reviewed and changes made to reduce day to day operational requirements on the Manager, Engineering Services within the team. This will allow the Manager Engineering Services to undertake the Project Management role for the Infrastructure and Community Assets Project. It is estimated that 30% of the Manager, Engineering Services time will now be dedicated to managing the Project. This arrangement will be reviewed on a regular basis to ensure on-going delivery of engineering services is not compromised.

Expenditure to Date Council has not expended any new costs on the project. Works to date have been primarily undertaken by the Manager Engineering Services over and above his current work requirements. It is anticipated that the Manager Engineering Services has spent about 10% of his current time in progressing these issues. This is having a flow on impact on the delivery of services from the Engineering Services area. It has delayed of some projects including the implementation of the new asset management system software. Update February 2012

Minor costs (in the order of $ 3,000) have been incurred relating to advise regarding the operation of wetlands and open water bodies. A percentage of salary costs for the Manager Engineering Services will now be allocated the project to identify true costs associated with the Project.


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Update February 2012 Summary of Current Tasks in progress

• Engagement Framework with Lend Lease • Gawler East Traffic Deed • Gawler East Link Road Project Team involvement with DPTI • Main North Road/ Tiver Road/ Gordon Road Intersection Project Team

involvement with DPTI • Southern Urban Area Design Deed – review and management of design

outcomes associated with the Deed. o Functional Stormwater Design/ Detailed Design o Aquifer Storage and Recovery System including review of

Karbeethan Bore information and effect on final technical solution. • Southern Urban Areas Infrastructure Delivery Deed – discussion and review

of Deed in line with recent discussions. • Coventry Road Upgrade – planning and design discussions with Devine • Karbeethan Reserve Future Demands and Requirements • Research and review of public lighting options – eg LED and compact fluro • Review of security types, bond documents and processes associated with

development. • ASR license and approval processes and discussion with EPA • Investigation into open water bodies design and management

considerations/ standards/ guidelines.


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Appendix 1


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Item Number 10.5 Title TOWN OF GAWLER BRAND STANDARDS Date 22 May 2012 Author(s) Director, Corporate and Community Services

(Vic Izzo)

Manager Business & Community Services (Jodie Grantham)

Communications Coordinator (Donna Aldridge)

Reference CC11/262

Previous Reference/ Motion Special Council Meeting 27 February 2012 Motion Nos: 2012:02:044; 2012:02:045

Background Since the adoption of the Town of Gawler Brand Standards by Council on the 27 February 2012, ongoing implementation has been undertaken in accordance with priority scheduling as previously presented. Implementation has highlighted areas within the Town of Gawler Brand Standards that require minor modification for consistency of internal operations but also resulted in some further feedback from Elected Members and Executive requiring consideration by Council. The purpose of this report is to present options for Council consideration so that they may be adopted and included into the Town of Gawler Brand Standards. Attachment(s) Under Separate Cover Attachment 1 - Town of Gawler Brand Standards - Revised Edition May 2012 (including proposed supplementary / replacement pages 18 and 19 located at the rear of the document). Comments/Discussion The following changes have been made to the attached Town of Gawler Brand Standards Revised Edition:- 1. References to Internal Style Guide 2. Margins, format and font sizes consistent with the Internal Style Guide (this includes

font sizes of agenda reports and justifications for letters and memos) 3. Stationery and agenda visuals being exact replicas of operational templates 4. Layout of staff business cards 5. Placement of crest in corporate documents consistent with vertical applications of the

brand mark 6. Vehicle branding visuals consistent with Council Vehicle Policy 7. Placement of crest on general street signs to ensure future cost efficiencies

In addition to the above, supplementary pages 18 and 19 (refer to Attachment Under Separate Cover, rear of document) have been provided for Council’s consideration.


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It should also be mentioned that staff refer to an internal Style Guide which is a procedure manual on creating letters, memos, media release etc. The Executive consider that this live document which is reviewed regularly be used as the basis of letter formats etc and this will reduce the unnecessary duplication in Council’s Brand Standards. The original inclusion of Elected Member business cards was provided on the basis of recommendation from consultant, KS Design. That is, that photos of Elected Members on business cards and stationery was not recommended. Since adoption of the Standards requests have been received from Elected Members to include photos on the Mayor’s letterhead and Elected Member Business Cards and an option is presented for Council consideration. As detailed within the introduction (page 2) of the Brand Standards ‘the identity’ has been designed to be easily recognisable and consistent use of the brand and its application will increase recognition and value. For this reason it is recommended that Council remain consistent for all Elected Members in their stationery provisions. Communication Following consideration of this report the revised document will be attached to the minutes, placed on Council’s website and provided to Elected Members. Consultation Executive Management Executive/ Personal Assistants Management Group Policy Implications Nil Statutory Requirements Nil Financial/Budget Implications Cost for relevant corporate stationery and supplies will be included in current budget costs. Strategic Implications Outcome 1.1 : A separate town (not a suburb) Outcome 1.3 : Valued local history and culture Outcome 3.1 : Well informed community Outcome 3.5 : A community that is engaging and participating (welcoming) Outcome 5.4 : Good administration


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OFFICER’S RECOMMENDATION Item 10.5 – Town of Gawler Brand Standards (CC11/262) That: 1. Council business cards for Elected Members to include official photograph of

Elected Member. 2. That the Mayoral letterhead to include an official photograph of the Mayor. 3. Council adopt the Town of Gawler Brand Standards, revised edition May 2012,

as amended.


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Item Number 10.6 Title COUNCIL DELEGATIONS & AUTHORISATIONS Date 22 May 2012 Author(s) Governance Officer (Cheryl Douyere)

Reference CC10/2659

Previous Reference/ Motion Council, 22 February 2011 Motion No. 2011:02:052

Background Section 44 of the Local Government Act 1999 provides that the Council may delegate a power or function vested or conferred under this or another Act. Some other Acts also contain a specific power of delegation. Delegations made by the Council under Section 44 of the Local Government Act 1999 can be made to a Council committee, a subsidiary of the Council, an employee of the Council, the employee of the Council for the time being occupying a particular office or position or, an authorised person. Other Acts may specify different delegates than the Local Government Act 1999. A delegation made pursuant to Section 44 of the Local Government Act 1999 is revocable at will and does not prevent the Council from acting in a matter. There are a number of powers and functions of the Local Government Act 1999 which the Council cannot delegate. These are set out in Section 44(3) of the Local Government Act 1999. If the Council purports to delegate any of these powers or functions, that delegation would be ineffective. Any action undertaken in reliance on that delegation would be unauthorised. This may cause legal and administrative problems for the Council. Pursuant to Section 44(3) of the Local Government Act 1999 there are a number of matters which Councils cannot delegate. They include the following:

(a) power to make a by-law; (b) power to declare rates or a charge with the character of a rate; (c) power to borrow money or to obtain other forms of financial

accommodation; (d) power to adopt or revise a strategic management plan or budget of the

council; (e) power to approve expenditure of money on works, services or operations of

the council not contained in a budget approved by the council; (f) power to determine annual allowances under Chapter 5; (g) power to approve payment or reimbursement of expenses that may be paid

at the discretion of the council and for which the council has not adopted a formal policy or made specific financial provision;

(h) power to establish a subsidiary, or to participate in the establishment of a regional subsidiary;

(i) power to make an application or recommendation, or to report or to give a notice, to the Governor or the Minister, being an application, recommendation, report or notice for which provision is made by or under this or another Act;


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(j) power to fix, vary or revoke a fee under section 188(1)(d) to (h); (k) a power or function excluded from delegation by the regulations.

Section 44 of the Local Government Act 1999 sets out various other matters in relation to delegations. For example:

Section 44(6) provides that the Council must cause a separate record to be kept of all delegations made under Section 44, and should at least once in every financial year review the delegations for the time being in force under Section 44;

Section 44(7) provides that a person is entitled to inspect (without charge) the record of delegations under Section 44(6) at the principal office of the Council during ordinary office hours.

Section 101 of the Local Government Act 1999 provides that the Chief Executive Officer may delegate (or sub-delegate) a power or function vested or conferred in or on the Chief Executive Officer under the Local Government Act 1999. Section 101 sets out various other matters in relation to delegations (or sub-delegations) by the Chief Executive Officer. A delegation by the Chief Executive Officer made under Section 101 of the Local Government Act 1999 may be made to an employee of the Council, or to the employee for the time being occupying a particular office or position, a committee comprising employees of the Council, or an authorised person. Attachment(s) - Under Separate Cover (Provided to Elected Members on 24 April 2012) Attachment 1 – Local Government Association – Updates of Delegation Templates

– Circular 15.4 (12 April 2011)

Attachment 2 – Local Government Association – Updates of Delegation Templates – Circular 47.8 (24 November 2011)

Attachment 3 – Local Government Association – Updates of Delegation Templates – Circular 8.8 (23 February 2012)

Appendix 1- 21 - Instruments of Delegations Under the Acts

Appendix ‘A’ – Authorisations

Appendix ‘B’ – Notice to Council to Use Traffic Control Devices and to Close Roads and Grant Exemptions for Events – Letter from Minister

Comments/Discussion Council maintains a register of its delegations in accordance with the requirements of the Local Government Act 1999. Under Section 44(6) of the Local Government Act 1999 Council is required to review its delegations at least once in every financial year. Delegations allow Council to transfer its powers and duties to the Chief Executive Officer (CEO) and other relevant staff, in order to improve the efficiency and timeliness of Council’s decision-making processes. Delegations may be changed at anytime by way of a Council resolution.


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The Local Government Association (LGA) reviews Legislative changes on a quarterly basis and notifies Councils of amendments to Acts and Regulations that will affect delegations. The table (attachment 1 & 2) details the changes. In Circulars 15.4 (12 April 2011), 47.8 (24 November 2011) and 8.8 (23 February 2012) the LGA advised Council that Norman Waterhouse Lawyers had undertaken reviews of following legislation:

• Delegation under the Development Act 1993; • Delegation under the Natural Resources Management Act 2004; • Delegation under the Local Government Act 1999; • Delegation under the Development Act 1993 including under the Development

(Regulated Trees) Amendment Act 2009 and the Development (Regulated Trees) Variation Regulation 2011;

Note: The Development (Regulated Trees) Amendment Act 2009 came into effect on

17 November 2011 (as advised in LGA Circular 46.14). This report recommends that a resolution is passed in respect to the Legislative Amendments to enable these powers to be exercised under delegated authority. The additions, changes and minor amendments to the Acts have been highlighted in the LGA Circulars (attachments under separate cover) Communication Executive Team Local Government Association SA Consultation Nil Policy Implications Delegations and authorisations may have a direct relationship to Council Policies. If any changes or amendments are required of Council Policies as a result of this Council Delegation Instrument, they will be reviewed and presented before Council for its consideration. Statutory Requirements Local Government Act 1999 and various Acts here-in described within the Delegation Instrument. Financial/Budget Implications Nil Strategic Implications Outcome 5.3 : Responsible government Outcome 5.4 : Good administration


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OFFICER’S RECOMMENDATION Item 10.6 – Council Delegations & Authorisations (CC10/2659) That having conducted its annual review of the Council’s Delegations Register in accordance with Section 44(6) of the Local Government Act 1999, the Council:

1. Revocations

1.1 Hereby revokes its previous delegations to the Chief Executive Officer of those powers and functions under the following:

1.1.1 Community Titles Act 1996

1.1.2 Development Act 1993 and Development Regulations 1993

1.1.3 Dog & Cat Management Act 1995

1.1.4 Environment Protection Act 1993 and Environment Protection (Waste Management) Policy 1994

1.1.5 Expiation of Offences Act 1996

1.1.6 Fences Act 1975

1.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services Regulations 2005

1.1.8 Food Act 2001

1.1.9 Freedom of Information Act 1991

1.1.10 Housing Improvement Act 1940

1.1.11 Land & Business (Sale and Conveyancing) Act 1994

1.1.12 Liquor Licensing Act 1997

1.1.13 Local Government Act 1934

1.1.14 Local Government Act 1999

1.1.15 Natural Resources Management Act 2004, Natural Resources Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005

1.1.16 Occupational Health Safety & Welfare Act 1986

1.1.17 Public and Environmental Health Act 1987 and Public and Environmental Health (Waste Control) Regulations 1995

1.1.18 Roads (Opening & Closing) Act 1991


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1.1.19 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 1999

1.1.20 Supported Residential Facilities Act 1992

1.1.21 Unclaimed Goods Act 1987

2. Delegations made under Local Government Act 1999

2.1 In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the following Acts and specified in the proposed Instruments of Delegation contained in Appendices 1-21 (each of which is individually identified as indicated below) are hereby delegated this twenty-second of May 2012 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions in each such proposed Instrument of Delegation.

2.1.1 Community Titles Act 1996 (Appendix 1)

2.2.2 Dog & Cat Management Act 1995 (Appendix 3)

2.2.3 Environment Protection Act 1993 and the Environmental Protection (Waste Management) Policy (Appendix 4)

2.2.4 Expiation of Offences Act 1996 (Appendix 5)

2.2.5 Fences Act 1975 (Appendix 6)

2.2.6 Fire and Emergency Services Act 2005 and Fire and Emergency Services Regulations 2005 (Appendix 7A & 7B)

2.2.7 Freedom of Information Act 1991 (Appendix 9)

2.2.8 Housing Improvement Act 1940 (Appendix 10)

2.2.9 Land & Business (Sale & Conveyancing) Act 1994 (Appendix 11)

2.2.10 Liquor Licensing Act 1997 (Appendix 12)

2.2.11 Local Government Act 1934 (Appendix 13)

2.2.12 Local Government Act 1999 (Appendix 14)

2.2.13 Natural Resources Management Act 2004, Natural Resources Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005 and the Natural Resources Management (Transitional Provisions Levies) Regulations 2004 (Appendix 15)

2.2.14 Roads (Opening and Closing) Act 1991 (Appendix 18)


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2.2.15 Occupational Health Safety and Welfare Act 1986 (Appendix 16)

2.2.16 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 1999 (Appendix 19)

2.2.17 Unclaimed Goods Act 1987 (Appendix 21).

2.2 Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.

3. Delegations made under Development Act 1993

3.1 In exercise of the powers contained in Section 20 and 34(23) of the Development Act 1993, the powers and functions under the Development Act 1993 and the Development Regulations 2008 contained in the proposed Instrument of Delegation (annexed to the Report dated 22 May 2012 and entitled ‘Council Delegations & Authorisations’ and marked Appendix 2) (distributed under separate cover) are hereby delegated this twenty-second of May 2012 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

3.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

4. Delegations made under Food Act 2001

4.1 In exercise of the powers contained in Section 91 of the Food Act 2001, the powers and functions under the Food Act 2001 contained in the proposed Instrument of Delegation ((annexed to the Report dated 22 February 2011 and entitled ‘Council Delegations & Authorisations’ and marked Appendix 8) (distributed under separate cover) are hereby delegated this twenty-second of May 2012 to the person occupying the office of Chief Executive Officer (“the head of the enforcement agency” for the purposes of the Food Act 2001), subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.


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4.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

5. Delegations made under Public and Environmental Health Act 1987

5.1 In exercise of the power contained in Section 6 of the Public and Environmental Health Act 1987, the powers and functions under the Public and Environmental Health Act 1987, Public and Environmental Health (Waste Control) Regulations 2010 and Public and Environmental Health (Legionella) Regulations 2008 contained in the proposed Instrument of Delegation (annexed to the Report dated 22 May 2012 and entitled ‘Council Delegations & Authorisations’ and marked Appendix 17) (distributed under separate cover) are hereby delegated this twenty-second of May 2012 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Public and Environmental Health Act 1987.

5.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Public and Environmental Health Act 1987.

6. Delegations under Supported Residential Facilities Act 1992

6.1 In exercise of the power contained in Section 9 of the Supported Residential Facilities Act 1992, the powers and functions under the Supported Residential Facilities Act 1992 contained in the proposed Instrument of Delegation (annexed to the Report dated 22 May 2012 and entitled ‘Council Delegations & Authorisations’ and marked Appendix 20) (distributed under separate cover) are hereby delegated this twenty-second of May 2012 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

6.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.


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7. Authorisations and Sub-delegation under the Road Traffic Act 1961

7.1 That, in accordance with the Notice to the Council dated 27 April 2009 from the Minister for Transport (“the Minister’s Notice”), the Council authorises the following officers to exercise, for, and on behalf of the Council, the power conferred on the Council pursuant to the following clauses of the Minister’s Notice in relation to the Road Traffic Act 1961:

Clause A.1 – Traffic Control Devices • Chief Executive Officer • Director Planning and Infrastructure • Manager Engineering Services

Clause A.7 – Traffic Control Devices

• Chief Executive Officer • Director Planning and Infrastructure • Manager Engineering Services

Clause B.1 – Speed Limits at Works on Road

• Chief Executive Officer • Director Planning and Infrastructure • Manager Engineering Services • Coordinator, Town Open Space • Team Leader Park Reserves & Sporting Grounds • Coordinator, Town Horticultural Services • Team Leader Beautification • Team Leader Arboriculture • Coordinator, Civil Works • Depot Coordinator • Contracts & Projects Officer

Clause C.1 – Traffic Control Devices Signs at Works on Roads

• Chief Executive Officer • Director Planning and Infrastructure • Manager Engineering Services • Coordinator, Town Open Space • Team Leader Park Reserves & Sporting Grounds • Coordinator, Town Horticultural Services • Team Leader Beautification • Team Leader Arboriculture • Coordinator, Civil Operations • Depot Coordinator • Contracts & Projects Officer


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Clause D.1 – Temporary Parking Controls

• Chief Executive Officer • Director Planning and Infrastructure • Manager Engineering Services • General Inspector

Clause E.1 – Specific Approval for Installation, Maintenance,

Operation, Alteration or Removal of Traffic Control Devices by another Authority

• Chief Executive Officer • Director Planning & Infrastructure • Manager Engineering Services

subject to – (i) the conditions contained in the Minister’s Notice; and (ii) where applicable the conditions contained within the “Notice

from the Commissioner of Highways for the Temporary use of Traffic Control Devices by persons other than Road Authorities” dated 8 April 2002, as amended from time to time;

(iii) any conditions contained in this Resolution or in such

instrument; and (iv) the creation of a separate instrument in writing reflecting such

authorisations under the Minister’s Notice and this Resolution. 7.2 The said instrument shall be in substantially the same form as the

proposed instrument of authorisation annexed to the Report dated 22 May 2012 and entitled ‘Council Delegations & Authorisations’ and marked Appendix ‘A’ (distributed under separate cover).

7.3 In exercise of the power contained in, and in accordance with, Clause F.1 of the Notice to the Council dated 27 April 2009 from the Minister for Transport (“the Minister’s Notice”), the power contained in Section 33(1) of the Road Traffic Act 1961 and delegated to the Council pursuant to Clause F of the Minister’s Notice is hereby sub-delegated to the person occupying the office of Chief Executive Officer of the Council subject to:

(i) the conditions contained in the Minister’s Notice; and

(ii) any conditions contained in this Resolution or in such instrument; and

(iii) the creation of a separate instrument in writing reflecting such sub-delegation under the Minister’s Notice and this Resolution.


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7.4 The said instrument shall be in substantially the same form as the proposed instrument of sub-delegation annexed to the Report dated 22 May 2012 and entitled ‘Council Delegations & Authorisations’ and marked Appendix ‘A’ (distributed under separate cover).

8. That the Council Development Assessment Panel (DAP) review their delegations under the Development Act 1993 and Development Regulations 2008 and provide a report for Council consideration at the …….. 2012 Council meeting.


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Item Number 10.7 Title APPOINTMENT AND FEES OF INDEPENDENT

MEMBERS OF THE AUDIT COMMITTEE FOR 2012/13

Date 22 May 2012

Author(s) Director Corporate & Community Services (Vic Izzo)

File CC10/2268

Previous Reference/ Motion Council Meeting 22/2/2011 Motion No: 2011:02:054

Background At the meeting on 22 February 2011 Council resolved (Motion No: 2011:02:054) as follows:

1. Mr Peter Brass and Mr Allen Bolaffi be reappointed as Independent Members of the Audit Committee;

2. The annual fee for the Independent Members be set at $4,000 per annum

($5,000 per annum for Chairperson, effective from February 2011), payable on a quarterly basis in arrears, and reviewed on an annual basis.

This report is presented to the Council in accordance with the above resolution.

Attachment(s) - provided under separate cover Attachment 1 – Audit Committee Terms of Reference Attachment 2 – LGA Financial Sustainability Information Paper 3 – Audit Committee

Revised January 2012 Comments/Discussion Under Clause 4.11 of the existing Terms of Reference of the Audit Committee (Attachment 1) states that the appointments to the committee shall be for a period until the end of the term of the Council. Appointees may be reappointed by Council. The current composition of the Committee is included in Schedule 1 and these include: 1. Mr Peter Brass – Chairperson 2. Mr Allen Bolaffi – Deputy Chairperson 3. Mayor Brian Sambell 4. Deputy Mayor Cr David Hughes 5. Cr Scott Fraser 6. Cr Karen Redman 7. Cr Paul Koch The existing Independent Members have indicated they are willing to continue in their roles as Independent Members of the Audit Committee. They have indicated that for the 2012/13 financial year, in recognition of the financial constraints also on the budget that their fees will remain at $5,000 and $4,000 respectively.


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Members will agree that both independent members have provided the Audit Committee and the Council with invaluable expertise and advice over the past 12 months. Mr Brass has extensive risk management experience and Mr Bolaffi has an extensive financial background (and conducts numerous related training sessions on behalf of the Local Government Association of SA). Both are members of Audit Committees of other councils. The Local Government Association (LGA) Financial Sustainability Information Paper 3 Audit Committees revised January 2012 (Attachment 2, page 4 AGM endorsed recommendation 4) recommends that best practice is for Audit Committees independent members to be appointed to overlap the current term of the Council. For example the next local government elections will be held in November 2014. Under the best practice model it would mean that the two independent members would be appointed beyond that period to say April 2015. This provides an opportunity for the independent members to brief the new incoming Council. Communication Nil Consultation Nil Policy Implications Nil Statutory Requirements Section 126 of the Local Government Act 1999 Financial/Budget Implications The Draft 2012/13 Budget has been prepared with independent members fees of $9,000. Strategic Implications Outcome 2.3: A local government that is financially viable Outcome 5.1: Sustainable financial management Outcome 5.3: Responsible government


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OFFICER’S RECOMMENDATION Item 10.7 – Appointment and Fees of Independent Members of the Audit Committee for 2012/13 (CC10/2268) That: 1. Mr Peter Brass and Mr Allen Bolaffi be reappointed as Independent

Members of the Audit Committee until 31 March 2015.

2. That the Audit Committee Terms of Reference Clause 4.11 be amended as follows:

4.11 Appointments to the committee shall be as follows: a. Elected Members for the period until the end of the term of the council. b. Independent Members be appointed to the 31 March following the

election of the council. c. Independent Members may be reappointed by the Council.

3. The annual fee for the Independent Members for the 2012/13 financial year be retained at $5,000 for the Chairperson and $4,000 for the Deputy Chair, payable on a quarterly basis in arrears, and reviewed by the Council on an annual basis.


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Item Number 10.8 Title ELDERLY CENTRE MANAGEMENT COMMITTEE

MEETINGS Date 22 May 2012 Author(s) Manager Business & Community Services

(Jodie Grantham)

Reference CC10/ 1759


Background The Elderly Centre Management Committee (ECMC) became a constituted committee of the Council under Section 41 of the Local Government Act 1999 on the 25th day of September 2000. At that point Terms of Reference were adopted by Council. The Terms of Reference indicate that the ECMC is established:-

1. For the express purpose of supporting the effective and efficient management of the Elderly Centre.

2. To develop an organisational and operational framework that is creative, effective and accountable.

3. To develop strategies to achieve optimal utilisation of the Centre’s facilities by the community.

In addition the Terms of Reference indicate that meetings of the Committee will be held at such a time and such place as the Committee decides subject only to the requirement that there will be at least one (1) meeting in every two (2) months. The purpose of this report is to advise the Council that such clause of the Terms of Reference has not been met and provide details of future actions to be undertaken by the Committee.

Attachment(s) Nil Comments/Discussion The last meeting of the ECMC occurred on Friday 3 February in accordance with Local Government Act 1999 and adopted Terms of Reference. The next scheduled meeting of the ECMC was Friday 13 April, as indicated in the minutes of the meeting 3 February 2012. Due to absences of both committee members and staff this meeting, in consultation with the Chair, was rescheduled to Friday 4 May 2012. Again due to absences of committee members and staff this meeting was not held. On both occasions contact was made with the committee members so that staff could progress items during the respective meeting dates. The next meeting of the ECMC is now scheduled for 1 June 2012 , which will result in the meeting occurring on the originally scheduled bi-monthly date, as set at the beginning of the calendar year.


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The ECMC has also been reviewing their Terms of Reference and at their June meeting it is anticipated that they will endorse a recommendation to the Council for revised Terms of Reference to be adopted. It has been preliminary identified and discussed that the committee operates in an advisory capacity and not in a management capacity for the Elderly Centre. This is particularly relevant from an OHS and risk perspective and therefore it is likely that they will recommend a name change to Council for the committee. Communication Council resolution will be advised to committee members at their June meeting. Consultation Chair of ECMC, Mr Lance Hatcher Policy Implications Nil Statutory Requirements Local Government Act 1999 Committee Terms of Reference Financial/Budget Implications Nil Strategic Implications Outcome 1.2 : Well presented Gawler assets Outcome 2.2 : Services and facilities that meet community needs Outcome 3.5 : A community that is engaging and participating (welcoming) OFFICER’S RECOMMENDATION Item 10.8 – Elderly Centre Management Committee Meetings (CC10/1759) That the Elderly Centre Management Committee Meetings report be received.


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11. Recommendations from Committees

11.1 Audit Committee Meeting – 3 May 2012

That Council endorse the recommendations from the Audit Committee meeting held on 3 May 2012, being:

Item 7.1 – Independent Review of Internal Financial Controls (CC12/95) Motion No. AC:2012:05:02 That the review of Internal Financial Controls report by Coyle Consulting Services be received and the Action Plans incorporated therein be endorsed. Item 7.2 – Audit Committee 2012 Workplan (CC10/2217) Motion No. AC:2012:05:03 That:-

1. The draft 2012 Audit Committee Workplan be noted and endorsed;

2. The Audit Committee Self Assessment be included as part of the draft 2012 Workplan.

Item 7.3 – Financial Sustainability Target (CC10/411) Motion No. AC:2012:05:04 That:-

1. The Financial Sustainability – 2014/2015 Target report be received;

2. The Audit Committee acknowledge the contribution of staff to the List of Possible Expenditure Cuts/Increased Revenue options;

3. A further report be presented to the Audit Committee later in May 2012 in accordance with Item 4.1 of the draft 2012 Workplan.

Item 7.4 – Debtor Management Policy (CC10/407) Motion No. AC:2012:05:05 That:-

1. The Council adopt the Debtor Management Policy; 2. The Debtor analysis be presented to Council monthly and to

the Audit Committee quarterly.


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11.2 Corporate and Community Services Committee Meeting – 8 May 2012

That Council endorse the recommendations from the Corporate and Community Services Committee meeting held on 8 May 2012, being:

Item 9.1 – Code of Conduct – Staff Policy Review (CC10/2601) Motion No: CCS:2012:05:21 That:-

1. The Code of Conduct – Staff Policy Review report be received. 2. The Chief Executive Officer consult with staff and using the

model LGA Code of Conduct - Staff Policy.

Item 9.3 – Gawler Biennial Art Award (CC10/2542) Motion No: CCS:2012:05:22 That:-

1. Council support the Gawler Biennial Art Award for 2012 and 2014 for the amount of $2,000 each year,

2. That this funding be conditional upon the winning entry being donated to Council for inclusion into the Gawler Heritage Collection,

3. Staff ensure appropriate sponsorship agreements are finalised with the Gawler Community Gallery.

Item 9.2 – Improving Governance – Discussion Paper (CC10/2062) Motion No: CCS:2012:05:23 That:-

1. Local Government in South Australia – Improving Governance – Discussion Paper report be received.

2. The Local Government Association SA – Improving Governance Discussion Paper is supported, with the following comments: a. Code of Conduct process and procedure should be

improved and clearly documented b. Clear and easily understood language be used in all

documents. c. Mandatory training is not supported. Although, Elected

Member training in many forms is encouraged; including self-directed learning.

Item 9.4 – STARCLUB Field Officer Program (CC12/189) Motion No: CCS:2012:05:24 That:-

1. Council staff seek clarification on the flexibility of the program from the Office of Recreation and Sport, for further discussion at the May 2012 Council meeting (if available); and

2. Options from Office of Recreation and Sport to assist Town of

Gawler and the Barossa region for the development of Sports and Recreation Policies and activities, for further discussion at the May 2012 Council meeting (if available).


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Item 10.1 – Fringe to Gawler 2013 Festival (Cr A Shackley) Motion No: CCS:2012:05:25 That:-

1. A budget bid for the Fringe to Gawler 2013 Festival be included in the 2012/2013 budget process.

2. Council staff ask a speaker from the Fringe Committee to address the July 2012 Corporate & Community Services Committee meeting.

Item 10.2 – Twelve month Banner Schedule (Cr B Thom) Motion No: CCS:2012:05:26 That:-

1. Staff submit a new initiative budget bid for the 2012/2013 for a Banner Program for Murray Street including a cost comparison of installation and removal using contractors compared to Council staff, and

2. Investigate the feasibility of Council promotional packages for community groups / events involving banners and sponsorship.

11.3 CEO Performance Management Panel Meeting – 15 May 2012

That Council endorse the recommendations from the CEO Performance Management Panel meeting held on 15 May 2012, being:

Item 4.1 – Review of CEO Key Performance Targets – May 2012 (CC10/2269) Motion No: PMP:2012:05:006 That:-

1. The Review of Chief Executive Officer Key Performance Targets – May 2012 report be received.

2. A Human Resource Consultant be engaged to assess the performance of the Chief Executive Officer and to set performance targets for the ensuing 2012/2013 financial year.

3. The creation of two (2) new positions namely: a. Governance Officer b. Risk Management Officer

4. The draft organisation structure as proposed by the Chief Executive Officer be implemented.


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16. Confidential Reports Item Number 16.1 Title REVOKING OF CONFIDENTIALITY CLAUSES –

MAY 2012 Date 22 May 2012

Author(s) Chief Executive Officer (Stephen Kerrigan) and Governance Officer (Cheryl Douyere)

File CC10/2351

Previous Reference/ Motion Special Council 27/02/12 Motion No: 2012:02:047 – 048

In accordance with the authority delegated to the Chief Executive Officer by the Council – pursuant to provisions of Section 44 of the Local Government Act, 1999 – the Chief Executive Officer has determined that this item is to remain confidential until the Council resolves how this item is to be classified. Council is required to review the confidential orders (at least annually) and in order to review each order it is considered appropriate to undertake this review in confidence, but the intention is to make the outcome of the review and this report public. A further written report will be considered by Members at the Meeting after the following recommendation is carried. OFFICER’S RECOMMENDATION Item 16.1 – Revoking of Confidentiality Clauses – May 2012 (CC10/2351) That: 1. Council note it is required to review the confidential orders (at least annually)

and in order to review each order it is considered appropriate to undertake this review in confidence.

2. Under the provisions of Section 90(2) of the Local Government Act, 1999, an order be made that the public be excluded from attendance at the Meeting excepting the Chief Executive Officer, Director Corporate and Community Services, Director Planning & Infrastructure, Executive Assistant and Minute Taker in order to consider Item 8.3 in confidence, under the provisions of Section 90(3)(a), (b), (d), (h), (i), (j) and (m) of the Act regarding information relating to:

(a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);


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(b) information the disclosure of which— (i) could reasonably be expected to confer a commercial advantage on

a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest; (d) commercial information of a confidential nature (not being a trade secret)

the disclosure of which— (i) could reasonably be expected to prejudice the commercial position

of the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest; (h) legal advice; (i) information relating to actual litigation, or litigation that the council or

council committee believes on reasonable grounds will take place, involving the council or an employee of the council;

(j) information the disclosure of which— (i) would divulge information provided on a confidential basis by or to

a Minister of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest; (m) information relating to a proposed amendment to a Development Plan

under the Development Act 1993 before a Plan Amendment Report relating to the amendment is released for public consultation under that Act;

3. Accordingly, on this basis, the principle that Meetings of the Council should be

conducted in a place open to the public has been outweighed by the need to keep the information or discussion confidential.


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Item Number 16.2 Title CHIEF EXECUTIVE OFFICER – KEY

PERFORMANCE TARGETS (CONFIDENTIAL) Date 22 May 2012

Author(s) Chief Executive Officer (Stephen Kerrigan)

File CC10/2269

Previous Reference/ Motion Council, 20 December 2011 Motion No. 2011:12:391, 392, 393 PMP, 20 March 2012 Motion No. PMP:2012:03:004 PMP 15 May 2012 Motion No. PMP:2012:05:006

In accordance with the authority delegated to the Chief Executive Officer by the Council – pursuant to provisions of Section 44 of the Local Government Act, 1999 – the Chief Executive Officer has determined that this item is to remain confidential until the Council resolves how this item is to be classified. The Council wishes to discuss matters related to the Chief Executive Officer’s Key Performance Targets and employment arrangements following the CEO Performance Management Panel meeting on 15 May 2012. It is considered appropriate to keep the initial discussions confidential. A verbal report will be considered by Members at the Meeting after the following recommendation is carried. OFFICER’S RECOMMENDATION Item 16.2 – Review of CEO Key Performance Targets (Confidential) (CC10/2269) That:- 1. Council wishes to discuss in confidence, matters related to the Chief Executive

Officer’s employment arrangements and, it is considered appropriate to keep the internal and working documents and the discussions confidential.

2. Under the provisions of Section 90(2) of the Local Government Act, 1999, an

order be made that the public be excluded from attendance at the Meeting excepting the Chief Executive Officer and Executive Assistant in order to consider Item 16.2 in confidence, under the provisions of Section 90(3)(a) of the Act regarding information relating to: (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

3. Accordingly, on this basis, the principle that Meetings of the Council should be

conducted in a place open to the public has been outweighed by the need to keep the information or discussion confidential.

NOTICE OF COUNCIL MEETING - Amazon S3 · 2012-05-22 · Paul Koch . Karen Redman . Adrian Shackley...

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