Northern VA Summit - Alexandria City Public Schools · 2020. 6. 26. · Fairfax City 75% 50%...

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Northern VA SummitNorthern VA Regional Collaborative

June 10, 2020 | 4:00-7:00 PM


Norms for Virtual

● Keep yourself on mute unless you’re speaking

● Keep your video on —. We’d love to see you!

● Use the chat to ask questions

● Prepare to engage!○ Tabs closed○ Share ideas○ We need you!


Check-In via Chat

Chat in your response to the following prompt:

What is the biggest

opportunity to reimagine learning

in 2020-2021 ?


Why We Are Here● The Chief Administrative Officers (CAOs such as County Administrators, County

Executives, etc.) of the Northern Virginia Regional Commission (NVRC) expressed interest in meeting jointly with Superintendents serving municipalities belonging to the NVRC

● NVRC Superintendents started meeting weekly on May 20 to share information and ideas

● NVRC Superintendents are scheduled to meet with CAOs at 5 p.m. on June 17 ○ Share information about schedules/models under consideration and discuss potential common

approaches○ Share information regarding compliance with Virginia Return to School Plan and discuss

potential common approaches○ Superintendents are invited to provide Eric Williams or Peter Noonan with feedback via email

regarding the agenda for the June 17 meeting with CAOs

https://docs.google.com/document/d/1aYWdruazD8WeVgfOqDfJZvmmOeZn6zGXls6q_RoDZRc/edit?ts=5ede9d0b


Success for this Collaboration

● Gain exposure and awareness to ways districts are approaching return to school, 2020-2021

● Align on benefits and risks to individual districts, communities and Northern VA as a collective

● Craft proposals for commonalities across Northern VA and district autonomy around scheduling, facilities and communications.


Updates from Forward Virginia Public Health Mitigation Strategies for K-12 Schools

Phase I Phase II Phase III

InstructionSpecial education programs and child care for working families

Phase I plus Preschool through 3rd grade students, English learners, and summer camps in school buildings

All students may receive in-person instruction as can be accommodated with strict social distancing measures in place, which may require alternative schedules that blend in-person and remote learning for students

Limitations on gatherings

A maximum of 10 people per bus, classroom, or other discrete space

50 person limit on large gatherings, assemblies, graduations, etc.

Large gathering limit, subject to updated Executive Order at the time

Physical distancing

6 feet distancing to be maintained to greatest extent possible



Groups Restrict mixing groups of students Restrict mixing groups of studentsConsider restricting mixing groups of students, adjusting schedules, transitions, recess options & instruction

Athletics and Extracurriculars

No athletics or extracurricular activitiesLimited extracurricular activities and athletics with mitigation strategies

Athletics and extracurricular activities may be expanded with mitigation measures

Communal Spaces

Close communal spacesClose communal spaces if possible, otherwise stagger use and disinfect between use


Norms of Collaboration Today


Opportunities for Shared Decision Making

FACILITIES SCHEDULING COMMUNICATIONS

6 Feet Physical Distancing Classrooms

(to greatest extent possible)

Staffing(and support such as child care) Sharing of Plans

Entering/Exiting Building Instructional Schedule Involvement of Stakeholders

Transportation Levels: ES, MS, HS Alignment of Comms before Major Updates

Face Coverings Virtual Learning Requirement Building Influence and Trust

Alternative Space Usage Core and Non-Core Community Communication


Opportunities for Shared Decision Making

Public Health Precautions SCHEDULING COMMUNICATIONS






Face Coverings Requirements for Synchronous & Asynchronous Learning Building Influence and Trust


Possible Priority Areas


Summit Agenda

15 mins: Opening and Overview

15 mins: Current District Planning

30 mins: Opportunities for Collaborative

Quick break

60 mins: Working Groups

45 mins: Share Out (by Region + Full Group)

15 mins: Closing + Next Steps


Current District PlanningWhat We Learned


Our Reach

https://www.google.com/maps/d/viewer?mid=1EOXv6I-7Mwqvyp9hEq3xpobs5oHeWhS-&hl=en&usp=sharing


What We Heard - Staffing% Staff Live In District

(estimate)% of Staff Returning

(estimate)

Alexandria 33% 90%

Arlington County 50% TBD

Falls Church City 30%(Instructional staff) 75%

Fairfax City 25% 85%

Fairfax County 80% 90%

Loudoun County 74% TBD

Manassas City 10% 90%

Manassas Park 25% 85% (typical turnover)

Prince William 75% 90%

- Staff are actively sharing concerns and want details about how their safety will be ensured, especially with students with intensive needs.

- How can we accommodate and shift responsibilities for staff who fall in high risk categories, and/or are unable / unwilling to return?

- What are ways we can maximize and repurpose our staff based on student need and new safety tasks? And shift to cover vacancies since attracting new staff has been challenging?

- What supports can we give our staff? (e.g. childcare)

Trends + Common Questions


What We Heard - Facilities % Students Returning

(estimate)% Students in Facilities

@ 6ft Distancing

Alexandria 90% N/A

Arlington County TBD 10 students → 30-40%

Falls Church City 70% 50%


Fairfax County 95% 25% MS/HS; ~50% ES

Loudoun County TBD 50%

Manassas City 90% 10 students → 30-40%

Manassas Park 95% 50%

Prince William 85-90% 20-25%

- Students want to return and most divisions shared that they want to find a way to maximize students in schools. This includes figuring out how to use alternate / gathering spaces.

- Transportation logistics is providing more challenges than facility space, limiting % of students.

- Shift in cleaning processes + staff from evening to daytime.

- Will we be able to accommodate community use of buildings?



Phase III Schedule Variations of Blended with In-Person and Distance Learning

● 25% building occupancy○ 4 period A/B schedule with students attending school once a week○ 8 period day schedule with students attending school once a week

● 30%-35% building occupancy○ Every student attends school one day per week; some attend school more than one day a week

● 50% building occupancy○ 4 period A/B schedule with students attending school on either M/W or T/Th○ 8 period day schedule with students attending school on either M/W or T/T○ Half-day; A/B; ○ 2-weeks on 2-weeks off○ Alternating days (A/B) Monday through Thursday with Friday distance learning

● Staggering in-person and virtual instruction in small groups

● 50% in-school learning & 50% distance learning for students most in need of in-school support; 100% distance learning for all other students

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Additional Considerations for Instructional Schedules

Grouping of Students for In Person Instruction

● Families + siblings together● Whole grade at a time

In Person Logistics ● Transition Times + Hall Passes● Large group gatherings

Content● Core + Beyond Core● Performance based courses that aren’t conducive to face masks● Electives

Providing extra support for students who need it

● ESOL (Levels 1 and 2)● Pre-K● Special Education

Virtual Learning Experiences ● Common expectations● Online collab v. student projects v. office hours

Cleaning Schedules ● Daytime v. Night Time


Opportunities for this Collaborative


For the next 20 minutes, we will break into small groups based on region.

You will access the following slides as a frame for the conversation.

Reflections + Opportunities for Collaboration

Group 1 Group 2 Group 3

Alexandria

Arlington

Falls Church

Fairfax City

Fairfax County

Loudoun

Manassas City

Manassas Park City

Prince William


You may decide to discuss these opportunities for shared decision making

FACILITIES SCHEDULING COMMUNICATIONS






Face Masks Virtual Learning Requirement Building Influence and Trust



Group 1 Worksheet: Arlington, Alexandria, Falls Church

Something that SPARKED your thinking or resonated with you

Pose a QUESTION you are thinking about now

Highlight an OPPORTUNITY for collaboration based on the data

● Peter/Falls - A/B model had most considerations & derivatives

● William/Falls - data of employees in neighboring districts

● Terri/Alexandria - implications of getting exact data, staff not returning due to high risk

● Kristen/Falls - protect workforce● Rebecca/Fall-% of students returning

based on sq ft● Jeannette/Arlington-need to collaborate,

trickle effect● Francisco/Arlington-slide 15, different

approaches - schedule needs● Bridget/Arlington-ops lead way, getting

kids to school and cleaning, align ops with inst.

● Julia/Arlington > Alexandria-impact of workforce in neighboring districts, recruiting teaching to come back

● Cintia/Arlington - where staff live/work, want to deeper dive on data. Impact across zip codes

● Data● Sample survey to staff/parents● When you will make board

presentations, share with community and staff?

● Coordinate timing on communications

● Alexandria providing initial framework 6/26

● Falls provide overview this week and have working groups

● Alexandria 6/25 board mtg, this week was taskforce

● Collaborated to close schools in March, have experience working together already. Coordinated snow days.

● Coordindate communications to reduce confusion with community members

● Share survey approach so not to reinvent the wheel.● Collaborated around CTE / SPED programs across 3 districts

Highlight a RISK if we do NOT collaborate

● Waste time reinvent wheel● Making sure communities are educated on impact and what it might look

like.● Need alignment with Summer, will be how ppl will experience and anticipate


Group 2 Worksheet: Fairfax City, Fairfax County, Loudoun




● ● Will you provide devices for all kids K-12?

● Would K-12 all have the same virtual day?

● What about students coming in back to back days or alternating? (If keep same kids back to back days may minimize cleaning/transmission)

● What day to clean? W= middle of week so have max of 2 days in buildings

● How have you engaged your teacher associations?

● How are you messaging safety to help ease anxiety of staff and families?

● Scheduling ○ LCPS: Monday virtual for staff (some SG virtual with kids with

possible for F2F), Tuesday-Thursday in buildings ○ FCPS: leaning towards Friday virtual (with possibility of intervention

day or smaller groups of students in the building)● Bring students in by alpha ● Align surveys● Align communications


● Sync and asynch times aligned● Staffing accommodations and legal (100% virtual for staff if they choose

and try to match with 100% students; may need to provide leave if don’t have enough spots)

● Transportation solutions related to bus/classroom capacity


Group 3 Worksheet: Manassas City, Manassas Park City, Prince William




● We are asking the same questions● Once we figure out how many kids we

bring in, how do we group?● Clarity around safety● Schedule for vulnerable groups (+1)

and criteria● How many individuals work and live in

different communities● Outside organizations● Substitutes

● Transportation with Distancing (+3)

● Health screenings - where and how? With privacy (+3)

● Maximize instructional time ● Social Emotional + Anxiety● Virtual or Hybrid - best

instructional delivery method, balance with kids in schools

● Our teachers compare across us for everything● Health screenings - perception of safety● Scheduling (days) - A/B thoughts for Monday - Friday● Face mask requirements● Transportation (#s per seat)


● Parents perception of safety● Learning activities are more/less equitable● Losing staff to other divisions to perceptions● Losing students (all, esp ESOL) - if there’s an

opportunity to have a different schedule / more facetime may choose to move boundaries


Opportunities for Collaboration

Alexandria, Arlington, Falls Church

Fairfax City, Fairfax County, Loudoun

Manassas City, Manassas Park City, Prince William

OPPORTUNITY for collaboration based on the data



● Collaborated to close schools in March, have experience working together already. Coordinated snow days.

● Coordinate communications to reduce confusion with community members

● Share survey approach so not to reinvent the wheel.

● Collaborated around CTE / SPED programs across 3 districts

● Scheduling ○ LCPS: Monday virtual for staff

(some SG virtual with kids with possible for F2F), Tuesday-Thursday in buildings

○ FCPS: leaning towards Friday virtual (with possibility of intervention day or smaller groups of students in the building)

● Bring students in by alpha ● Align surveys● Align communications●

● Our teachers compare across us for everything

● Health screenings - perception of safety

● Scheduling (days) - A/B thoughts for Monday - Friday

● Face mask requirements● Transportation (#s per seat)


Risks if NO CollaborationAlexandria, Arlington, Falls

ChurchFairfax City, Fairfax County,

LoudounManassas City, Manassas Park

City, Prince William

RISK if we do NOT collaborate RISK if we do NOT collaborate RISK if we do NOT collaborate

● Waste time reinvent wheel● Making sure communities are

educated on impact and what it might look like.

● Need alignment with Summer, will be how ppl will experience and anticipate

● Sync and asynch times aligned

● Staffing accommodations and legal (100% virtual for staff if they choose and try to match with 100% students; may need to provide leave if don’t have enough spots)

● Transportation solutions related to bus/classroom capacity

● Parents perception of safety● Learning activities are

more/less equitable● Losing staff to other divisions

to perceptions● Losing students (all, esp

ESOL) - if there’s an opportunity to have a different schedule / more facetime may choose to move boundaries


Working Groups


Working Groups

1: Facilities & Spacing 2: Schedules 3: CommunicationsEx: classrooms with 6 feet of physical distancing, entering/exiting/moving

within buildings, bus spacing, cleaning protocols, use of larger spaces

Ex: number of days teachers are in buildings, number of days students are in buildings, staffing accommodations,

virtual learning requirements

Ex: School Board Communications, Family/Community communication, build influence with staff, build trust,

communicating with common and clear purpose

Facilitated by: Anthony Facilitated by: Natalie Facilitated by: Simma

Suggested roles: Support Services, Chief Operating Officer, Administrative Services, Facilities

& Transportation, Asst/Deputy Superintendent, Chief of Staff,

Superintendent

Suggested roles: Chief Academic Officer, Teaching & Learning, Instructional Services, ELL

Services, Student Achievement, Asst/Deputy Superintendent, Chief of Staff, Superintendent

Suggested roles: Communications, Community

Relations, Chief of Staff, Asst/Deputy Superintendent,

Superintendent

Select which working group you want to join and rename yourself on Zoom with #-NameExample: 2-Natalie


Take a quick break and do what you need.


Facilities and Spacing


Connections (5 mins)

I chose this working group today because...

Respond in 30 seconds or less.


Share Resources and Examples (10-15 mins)

We will look at data shared by districts and examples. We will have conversation regarding different ideas and considerations with facilities

and spacing.

The topics we will focus on include, but are not limited to the following:

● 6 Feet Physical Distancing Classrooms (to greatest extent possible)

● Entering/Exiting Building

● Transportation

● Face Coverings

● Alternative Space Usage


Pre-Survey: 6 Feet Physical Distancing in ClassroomsHave you done an analysis of your classrooms to see what capacity might look like if 6 feet of physical distancing is required?


Pre-Survey: 6 Feet Physical Distancing in Classrooms

If you have completed an analysis of your classrooms to see what capacity might look like if 6 feet of physical distancing is required, what percentage of your students feels feasible?

25% 3 divisions

50% 4 divisions


Pre-Survey: Possible Outbreak Considerations

If one school needs to close due to an outbreak, will the entire district close?


What classrooms may look like


Classroom Capacity Sketch

● The sketch depicts 10 students and 1 teacher in an 850 s.f. elementary classroom.

● The sketch includes 4-foot circles (a 1 foot inner circle for the student, and then another 3 feet of space)

● 2 adjacent circles result in 6 feet of physical separation between the students in the 2 inner circles

Sample from Loudoun County Public Schools


Classroom Capacity Sketch

● The sketch depicts 11 students and 1 teacher in an 730 s.f. secondary classroom.

● The sketch includes 4-foot circles (a 1 foot inner circle for the student, and then another 3 feet of space)

● 2 adjacent circles result in 6 feet of physical separation between the students in the 2 inner circles



Bus Transportation● Virginia will only permit 1 student per row, every other row, in

Phases I - III○ No more than ten people on a bus in Phase I

● Virginia is not requiring 6 foot separation on buses

○ Only one student per seat, every other row

○ Students are encouraged or required to wear face coverings

● In Phases II and III, LCPS has determined their buses can accommodate:

○ 77 passenger bus: 13 students

○ 84 passenger buses: 14 students



Health Safety & Operations Matrix Considerations

Sample from Falls Church City Schools


Operational Support Plan for Hybrid Model



Entering Buildings Source: The Space and Place Toolkit

https://e82589a9-6281-40c3-81a5-087eb2ac5db9.filesusr.com/ugd/e57059_65925df90a6a4c128971880fa167ec18.pdf


Entry and Exit Options Source: The Space and Place Toolkit




Source: The Space and Place Toolkit



Discuss (20 mins)Discussion, reflections, share reactions; “What are the decisions you need to make?”

6 Feet Physical Distancing Classrooms (to greatest extent possible)

● In order to keep 6 ft possible and maximize students - need masks. Need to wear masks when distancing can’t be maintained.

● Using 4ft radius to be safe with bubble, LCPS 11 students, with more space 6-7 students?●

Entering/Exiting Building●

Transportation●

Face Coverings● Requiring masks and provide. Fairfax buying for every kid and staff.● If you buy 200,000 units is there the supply? Would eat up all CARES mask, $3.● Wearing a mask all day long is irritating.

Alternative Space Usage●


Facilities Plan (20 mins)

Decisions we can make as a collaborative

Decisions we want to make as districts

6 Feet Physical Distancing Classrooms (to greatest extent possible)

● Align on 6ft of space where possible - Greatest extent possible = where possible

● Agree on 4ft circle radius

● Each building is different and work with principals on schedule

Entering/Exiting Building

● Limit visitors including parents and non-employees, and strictly access classrooms

●

Transportation● 1 per seat with mask● Use “face covering”

● ??? Policy to enforce - or collaborative???

Face Coverings● Employe use of face cover if there’s

movement● Enforcement at building level

Alternative Space Usage (if time)

● ●


Schedules



We will look at data shared by districts and examples. We will have conversation regarding different ideas and considerations with schedules.


● Staffing (and supports such as childcare)

● Instructional Schedule

● Levels: ES, MS, HS

● Virtual Learning Requirement

● Core and Non-Core


What We Heard - Staffing% Staff Live In District

(estimate)% of Staff Returning

(estimate)

Alexandria 33% 90%

Arlington County 50% TBD

Falls Church City 30%(Instructional staff) 75%


Fairfax County 80% 90%

Loudoun County 74% TBD

Manassas City 10% 90%

Manassas Park 25% 85% (typical turnover)

Prince William 75% 90%

- Staff are actively sharing concerns and want details about how their safety will be ensured, especially with students with intensive needs.

- How can we accommodate and shift responsibilities for staff who fall in high risk categories, and/or are unable / unwilling to return?

- What are ways we can maximize and repurpose our staff based on student need and new safety tasks? And shift to cover vacancies since attracting new staff has been challenging?

- What supports can we give our staff? (e.g. childcare)



Phase III Schedule Variations of Blended with In-Person and Distance Learning

● 25% building occupancy○ 4 period A/B schedule with students attending school once a week○ 8 period day schedule with students attending school once a week

● 30%-35% building occupancy○ Every student attends school one day per week; some attend school more than one day a week

● 50% building occupancy○ 4 period A/B schedule with students attending school on either M/W or T/Th○ 8 period day schedule with students attending school on either M/W or T/T○ Half-day; A/B; ○ 2-weeks on 2-weeks off○ Alternating days (A/B) Monday through Thursday with Friday distance learning

● Staggering in-person and virtual instruction in small groups

● 50% in-school learning & 50% distance learning for students most in need of in-school support; 100% distance learning for all other students

34

4

62

23

4

4


Additional Considerations for Instructional Schedules

Grouping of Students for In Person Instruction

● Families + siblings together● Whole grade at a time

In Person Logistics ● Transition Times + Hall Passes● Large group gatherings

Content● Core + Beyond Core● Performance based courses that aren’t conducive to face masks● Electives

Providing extra support for students who need it

● ESOL (Levels 1 and 2)● Pre-K● Special Education

Virtual Learning Experiences ● Common expectations● Online collab v. student projects v. office hours

Cleaning Schedules ● Daytime v. Night Time


[50%] 4 Period A/B Day Schedule + 8 Period Day Sample from Fairfax County Public Schools

(May 26)


[25%] 4 Period A/B Day Schedule + 8 Period Day Sample from Fairfax County Public Schools

(May 26)


Equity Focused Schedule Sample from Fairfax County Public Schools

(May 26)


Schedule Planning for Hybrid Instruction

Sample from Arlington Public Schools (May 21)


50% Hybrid Schedule for Elementary

Draft from Loudoun County Public Schools

Details:

- Monday dedicated to planning for teachers to prep for the week

- All students receive morning meeting / SEL lessons as a whole class

- Students only come to school 2 times a week and attend 75 minutes of synchronous learning on home days

- Synchronous is defined as whole group core instruction in Math, LA, & Content


50% Hybrid Schedule for Middle

Draft from Loudoun County Public Schools

Details:

- 825 students will report 2 days per week (i.e. 1 A-day, 1 B-day)

- Students would remain in the same classroom while in-person

- Break times will allow students access to Library, Counselors, Small Group, and SEL supports

- Breaks, Advisory and IT planning will be critical to the continued school culture

- Lunch will take place in the classroom; lunch counts will take place during Advisory block


50% Hybrid Schedule for HighDetails:

- Students take 6 classes each semester: 3 full-length semester courses, 3 skinny full-year

- Extra time needed at the start and end of the day; increased 10 min. transition time

- Lunch is delivered to classroom/home- Fewer lunches; everyone has A/B

- Teacher planning block on Monday:- Office hours- Dept may need more time for labs

and/or remediation (virtually)- Synchronous lessons offered


Discuss (20 mins)Discussion, reflections, share reactions

Staffing(and supports such

as childcare)

● Staffing and meal delivery (would you reallocate ppl? how?)● How might you utilize other staff to support with instructional roles?

Instructional Schedule

● Rolling closure considerations and development? ● Meals - anticipate continuing delivery of food in community locations● Scheduling at 50% - have you looked at measuring classrooms if 6ft?● Looking at times when students are in school, feels like we are going back to more traditional teaching

without collaboration, etc. ● What are we thinking about with students who return and don’t return and may have more opportunities of

support at home?● When scheduling - how do you find a way to bring in groups of students equitably and not just bring in

students by neighborhoods?

Levels: ES, MS, HS

Virtual Learning Requirement

Core and Non-Core


Scheduling Plan (20 mins)Decisions we can make as a

collaborativeDecisions we want to make as districts

Staffing(and supports such

as childcare)

Instructional Schedule

● A/B Day and common day planning (Monday or Friday)

● Consistent asynch/sync on virtual days● Commitment to create schedules with equity

lens

●

Levels: ES, MS, HS

Virtual Learning Requirement

Core and Non-Core


Communications



We will look at data shared by districts and examples. We will have conversation regarding different ideas and considerations with

communications.


● Sharing of plans

● Involvement of stakeholders

● Alignment of communications before major updates

● Building influence and trust

● Community Communication


Three lenses to look through for communication

Beliefs

Trust

Values

Influence

Interest

Personal / Group Characteristics Relationship to Our Work

1. Who we need to communicate to + how to

engage?

2. What is the message content and tone

Good to Know

Awareness

Understanding

Message Size

3. What is the right channel to use to build

awareness?


Guiding Principles for Reopening Plans Sample from Fairfax County Public Schools

(May 26)


Planning Timeline Example Shared with School Board

Sample from Arlington Public

Schools (May 21)


Planning Timeline Sample from Fairfax County Public Schools

(May 26)


Sample Team Action Report Sample from Fairfax County Public Schools

(May 26)


Stakeholder Engagement: Focus Groups

27 Focus

Groups 245Number of People

Invited to Focus Groups30

LCPS Facilitators and Notetakers

Sample from Loudoun County Public Schools (June 9)


Return Planning in Sprints & Various Stakeholder Engagement

Cabinet and Teams working on Modules (6 of 16)


May 26 - 29 June 1 -5 June 8-12

Communication with Principals on Senior Staff

Principals on Senior Staff set up two, 2 hour meetings with Leadership Teams; Communication and engagement with all Principals

Communication w/ Focus Group Facilitators and Participants

Focus Groups hosted throughout the week

Sprint 3 Goal: Recognize consistencies and prioritize components of a Return to School Plan across scenarios with prototypes built on multiple conditions

Cabinet Principals Focus Groups


Principals on Senior Staff work through School Return Plan; Communication and engagement with all Principals

Feedback from Focus Groups shared with Cabinet and Senior Staff (including 8 Principals)

Sample from Loudoun County Public Schools (June 9)


Communications Plan for Hybrid Model



Notes:

● No changes to instructional calendar● Current Questions we are hearing from staff + families

○ What is the process that will happen now that we have guidance?○ When can we expect to see a communication?

● Opps for Collaboration● Timing for communications - Summer Plans

○ No changes● Timing for communications - Fall Plan

○ End June: Cleaning, PPE, Food Services, Transportation, ##s of students to serve, % of staff who are not coming back or who have shared med issue, % of students who are not coming back

○ Early July: Instructional Model (Fall)


Discuss (10 mins)Discussion, reflections, share reactions “What are the decisions you need to make?”

Sharing of Plans

June 11: Falls Church - High Level Sharing with Board, Alignment to GovJune 25/26: Alexandria + Arlington sharing instructional modelPost July 3: Manassas City Sharing PlansJune 15: Fairfax Co - Return to School Recommendations + Public Comment

Involvement of Stakeholders

Falls Church - Taskforce, Shared with all staff, FAQ document

Alignment of Comms before Major Updates

Building Influence and Trust

Community Communication

Surveys Shared in the Files


Plan (30 mins)

Decisions we can make as a collaborative Decisions we want to make as districts

Sharing of PlansCommon Fall Instructional Framework - Releasing by June 26

- Once added to Agenda, uploaded in shared folder

Summer: Face to Face / Virtual

Involvement of Stakeholders

Taskforces are designed + meeting individually

Alignment of Comms before Major Updates

Each Division shares why behind decision making, ideally ahead of public communication.

Small group -

Building Influence and Trust

Community Communication


Communication + Planning

June July Aug Sept

● What is the information our families need to know in the next 90 days?● What is the information our school board needs to know in the next 90 days?● What is the information our staff needs to know in the next 90 days?

Digest information from Gov

High Level Task force

Board update Instructional

Framework + Phases

Fall Instructional Model

Board update

Orientation Week + slowly start model


Share Across Groups


For the next 20-30 minutes, we will break into small groups based on region.

Share updates: Facilities & Spacing → Schedules → Communications

District Collaboration and Debrief

Group 1 Group 2 Group 3

Alexandria

Arlington

Falls Church

Fairfax City

Fairfax County

Loudoun

Manassas City

Manassas Park City

Prince William


Alexandria, Arlington, Falls Church Fairfax City, Fairfax County, Loudoun Manassas City, Manassas Park City,

Prince William

FACILITIES

● 6 feet spacing○ Use when possible

distancing; if movement you have to wear a face covering.

○ School building level enforcement

● Face coverings○ Use term “face covering”

includes fabric.○ Buses, 1 per seat and wear a

mask● Visitors

○ Highly limit visitors, and almost no one going to classrooms.

● Transportation○ Buses, 1 per seat and wear a

mask

● 6 feet spacing○ 4 foot circle○ 36 square feet per student where

possible○ When possible allow for space

between circles● Face coverings

○ any movement in school building would be required for face coverings

○ Requirement when physical distancing is not possible and encouraging for students under age 10

○ Available for buses and staff as needed (provide 2-3 per staff)

● Health Screenings/Temperature check○ Questionnaire ○ Small random sample size of

students have temperature checks before entering building

○ Would want to make sure to not single out students/profiling

○ LCPS ordering avg of 10 thermometers per school; FCPS ordering 1 per 500 students

● Transportation○ 1 per seat vs 1 every other seat

● All Students (1 day) 25% (MC, PWC, MP)● Special Ed Students (2 days)● ESOL - Grouping L1 + L2, scheduling first● Gifted Students

Health Screenings ● Digital Form ahead of bus / drop off to

clear students (no screening on bus / building)

● Face Coverings

TBD● Full Courses? YES● Shared Programs?● Governor's School?● Transportation: 1 child per seat if each

child was wearing a mask (Will be based on risk willing to assume.) - Follow-up with Scott

● California Model for Health Screenings● Students wearing mask during the day● Desk placement (4ft distance)

SCHEDULES

● Interested on Fridays as virtual day● A/B scheduling very complicated and

thinking about equity and diversity impact on how it’s designed

● ?Using HS building for ES still in discussions, transportation an issue - maybe using HS for all ES?

● Need a menu of all the schedule options to align.

● Agreed on Fridays as virtual day● Having conversations about synch/asynch

(20-30 mins synch daily)

Monday as Virtual Day (lowest impact based on holidays)

● Desire for Consistency on MS/HS → A/B Days v. Whole school days for specialty programs

COMMS

● June 25-26 share publicly● Picking up phone and texting● ACPS - all virtual summer learning,

asych and synch - no revisions based on gov’s recs

● Are you going to change/revise based based on Ph1 and 2, would like to survey NVA districts.

● Summer staff issues - not ready

● ● Sharing Plans with Boards through the end of June (25/26)

● No changing start dates● Virtual Summer school


Closing + Next Steps


Were we successful today?

● Gained exposure and awareness to ways districts are approaching return to school, 2020-2021

● Aligned on benefits and risks to individual districts, communities and Northern VA as a collective

● Crafted proposals for commonalities across Northern VA and district autonomy around scheduling, facilities and communications.


Closing and Next Steps

● Next steps for this collaborative○ Potential for future large group / summits○ Potential for smaller working groups?

○ Personal + Division based next steps?

● Ways we can help further your conversations -

○ Host a smaller group regional update or Division updates to share information with your team

○ Share resources and information from other districts + regions

Northern VA Summit - Alexandria City Public Schools · 2020. 6. 26. · Fairfax City 75% 50%...

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Transcript of Northern VA Summit - Alexandria City Public Schools · 2020. 6. 26. · Fairfax City 75% 50%...