1 IRP Registration Maintenance Assignment of Motor Carrier Responsible for Safety Version 1.2.
North Dakota International Registration Plan Instruction ...What is IRP? The International...
Transcript of North Dakota International Registration Plan Instruction ...What is IRP? The International...
North DakotaInternational Registration Plan
Instruction Manual2019
NORTH DAKOTA DEPARTMENT OF TRANSPORTATIONBISMARCK, NORTH DAKOTA
www.dot.nd.gov
Prepared by
MV0319
Table of Contents
Registration Manual Disclosure . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . .
1
Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .
2
Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .
2
Additional Phone Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . .
2
What is IRP? . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
What is Apportioned Registration? . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
When to Apportion Your Vehicle . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . .
3
Exempt Vehicles. . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .
4
Trip and Overweight Permits . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . .
4
Reciprocity Agreements . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
4
Selection of Base Jurisdiction . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5
New Account Checklist . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
5
Completion of Applications . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5
Schedule A . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
5
USDOT Number . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
Form 2290 . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . .
6
Vehicle Title/MCO . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
Unified Carrier Registration . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
6
Agreement to Maintain Records . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . .
6
Recordkeeping Requirements . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . .
7
Title and Registration Instructions . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8
Other Forms (Schedule C, Weight Increase, Duplicates, Lease Change). . . . . . . . .
.
8
Audit of Records . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . .
9
PRISM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
9
Types of Apportionable Vehicles . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . .
11
Maximum Weight Chart . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
12
Permit Information . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . .
13
Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.
16
Electronic Logging Devices (ELDs)
The Electronic Logging Device (ELD) Rule applies to most motor carriers and drivers who
are required to keep records of duty status (RODS). As part of the MAP-21 Act, Congress
required adoption of the ELD rule.
ELD’s are NOT a substitute for the recordkeeping requirements for IFTA or IRP.
ELDs are required to record hours of service, not miles and fuel. The data provided by most
ELDs does not meet the requirements for IFTA or IRP. In addition, most ELD providers do
not retain your records for longer than one year; IRP requires records be retained for 3
years after the current registration period or longer if you are notified your records are
being audited.
Questions on ELDs can be answered by FMCSA at (701) 250-4346.
1
Registration Manual Disclosure
This manual provides information on the International Registration Plan (IRP). For
information on the International Fuel Tax Association (IFTA) including recordkeeping
requirements, which are different from the IRP recordkeeping requirements, please refer to
the most current NDDOT IFTA Manual. Additional IFTA information may be found at
https://www.iftach.org/.
This manual is designed to guide and assist individuals in performing the registration of
apportioned vehicles. When appropriate or necessary there may be deviations from these
procedures due to changes in policies, interpretation, or law. Applicants are encouraged to
read and follow the instructions provided precisely to speed up the registration process.
Applications are processed on a first-in first-out basis. Same day service is not always
available. This manual may be changed at any time.
Current International Registration Plan (IRP) details including the complete Plan,
recordkeeping requirements, and audit details can be found at www.irponline.org.
Section 39-19-04 of the North Dakota Century Code grants the Department authority to
participate in the International Registration Plan.
Anyone requiring more information should contact:
Motor Carrier Section
North Dakota Department of Transportation
608 E. Boulevard Ave, Suite 103
Bismarck, ND 58505-0791
Website: https://www.dot.nd.gov/
Email: [email protected]
Telephone: (701) 328-1287
Fax: (701) 328-3500
It is the NDDOT’s policy that all employees have the right to
work in an environment free of harassment. An employee
may discontinue service to a customer if the customer
subjects the employee to conduct, communication, or
sexually explicit paraphernalia which may interfere with the
employee’s work performance or create a hostile,
intimidating, or offensive work environment.
Under Title VI of the Civil Rights Act of 1964, and its related
statutes and regulations, no person or groups of persons
shall, on the grounds of race, color, national origin, sex,
age, disability, or income status, be excluded from
participation in, be denied the benefits of, or be otherwise
subject to discrimination under any and all programs,
services, or activities administered by the North Dakota
Department of Transportation.
2
Registration Offices
LOCATION HOURS SERVICES
Bismarck - Motor Carrier Section ND Department of Transportation 608 E. Boulevard Ave, Suite 103 Bismarck, ND 58505-0791 [email protected] | (701) 328-1287
7:30am – 4:45am
All Motor Carrier services available. **All new accounts and renewals must be processed through the Bismarck office. New accounts are by appointment only.
Dickinson - T-Rex Plaza 1173 3rd Ave W, Suite 37-B Dickinson, ND 58601 (701) 227-6540
8:30am – 12:00pm MST 1:00pm – 4:30pm MST
Vehicle additions, deletions, and weight increases. Additional branch fees may apply.
Fargo - Westfield Business Park 855 45th St S Fargo, ND 58103 (701) 282-5070
8:00am – 4:00pm Vehicle additions, deletions, and weight increases. Additional branch fees may apply.
Grand Forks - Grand Cities Mall 1726 S Washington St, Suite 55 Grand Forks, ND 58201 (701) 772-1390
8:30am – 4:15pm Vehicle additions, deletions, and weight increases. Additional branch fees may apply.
Minot - Arrowhead Shopping Center 1600 2nd Ave SW, Suite 5 Minot, ND 58701 (701) 857-8221
8:30am - 5:00pm M,T,W,F 8:30am - 5:30pm Thurs
Vehicle additions, deletions, and weight increases. Additional branch fees may apply.
Rugby 140 Viking Dr. Rugby, ND 58368-2456 (701) 776-5734
8:30am - 11:00pm 12:00pm - 4:00pm
Vehicle additions, deletions, and weight
increases. Additional branch fees may apply.
Additional contacts you might need:
Business Phone Number
Federal Motor Carrier Safety Administration 701-250-4346
North Dakota Motor Carriers Association 701-223-2700
ND Highway Patrol Motor Carrier 701-328-5128
ND Highway Patrol Permit Office 701-328-2621
IRS Appointment Line Toll Free 1-844-545-5640
IRS Bismarck – 4503 Coleman St Ste 101 1-844-545-5640
IRS Fargo - 657 Second Ave N 1-844-545-5640
IRS Grand Forks - 102 N 4th St 1-844-545-5640
IRS Minot – 100 1st Ave SW 1-844-545-5640
IRS Toll Free Number 1-800-829-1040
North Dakota Secretary of State 701-328-2900
3
What is IRP? The International Registration Plan (IRP) is
an agreement among 48 U.S. states, the
District of Columbia and 10 Canadian
provinces which recognizes the registration
of commercial motor vehicles registered by
other jurisdictions. In 1991 the U.S.
Congress enacted legislation (the
Intermodal Surface Transportation
Efficiency Act of 1991) which mandated
that all the states (except Alaska and
Hawaii) join the IRP by 1996.
IRP fees are calculated on an apportioned
basis, depending on the percentage of
actual distance the fleet traveled in each
jurisdiction, vehicle value and type, vehicle
age, registered weight, and vehicle
identification information. Each base
jurisdiction transmits the fees it collects
from its IRP registrants to the IRP
Clearinghouse which distributes it to other
IRP member jurisdictions. Base jurisdictions
issue a cab card and plate(s) for each IRP
registered vehicle.
What is Apportioned
Registration?
The apportioned registration system allows
for flexibility of commerce between the
member jurisdictions. Such efficient use of
the highway system is beneficial to the
economic and social growth of the member
jurisdictions. Freedom of vehicle movement
is achieved through official recognition of
apportioned vehicles by all member
jurisdictions.
IRP member jurisdictions:
• Agree to allow the base jurisdiction
to collect apportionment fees for all
jurisdictions collectively at the time
of registration or renewal. The base
jurisdiction will distribute fees to the
other IRP jurisdictions as outlined by
the IRP Plan.
• Accept a single registration plate.
Buses will be issued two plates.
• Accept a single registration card
(cab card).
• Allow registrants to travel both
interstate and intrastate
jurisdictionally. Intrastate travel is
subject to the terms of the operating
authority issued by each member
jurisdiction.
Apportioned Registration Does Not:
• Waive or exempt a carrier from
obtaining operating authority from
any jurisdiction in which the
apportioned vehicle travels (either
inter or intra);
• Waive or replace the requirements
of the International Fuel Tax
Agreement (IFTA);
• Waive or exempt the requirements
of the Unified Carrier Registration
(UCR);
• Waive or exempt the payment or
reporting of other taxes (income tax,
sales tax, etc.);
• Allow registrants to exceed the
maximum length, width, height, or
axle limitations;
• Waive or exempt the payment or
reporting of the IRS Federal Heavy
Vehicle Use Tax (Form 2290);
• Exempt a carrier from filing the
necessary proof of liability coverage
in each jurisdiction, where required.
When to Apply for Apportioned Registration Vehicles traveling exclusively within North
Dakota will need an in-state commercial
plate, which may be purchased from any
branch office. If a carrier travels outside
North Dakota, either a trip and fuel permit
or an IRP plate (also known as a prorate
plate) and IFTA is needed. New IRP
accounts are opened by appointment at the
Bismarck branch.
“Apportionable Vehicle” means (except as
provided below) any Power Unit that is used
or intended for use in two or more Member
Jurisdictions and that is used for the
transportation of persons for hire or
designed, used, or maintained primarily for
the transportation of property, and:
1. has two axles and a gross vehicle
weight or registered gross vehicle
4
weight in excess of 26,000 pounds,
or
2. has three or more axles, regardless
of weight, or
3. is used in combination, when the
gross vehicle weight of such
combination exceeds 26,000
pounds.
Exceptions/Exempt Vehicles
A Recreational Vehicle, a vehicle displaying
Restricted Plates or a government-owned
vehicle, is not an Apportionable Vehicle;
except that a Power Unit, or the Power Unit
in a combination of vehicles having a gross
vehicle weight of 26,000 pounds, or less,
nevertheless may be registered under the
Plan at the option of the Registrant.
Temporary Registrations/Trip Permits
If you are only going to leave the state of
North Dakota minimally, it may be
beneficial to research trip and fuel permits
instead of enrolling into the IRP and IFTA
programs. You would need to contact each
jurisdiction you would travel into for details.
Unladen Vehicle Registration
Operators who require a temporary
registration to move their apportionable
unladen vehicle may obtain an Unladen
Permit for a $30 fee. The permit is valid for
up to 14 days.
Oversize/Overweight
Nondivisible oversize and overweight
vehicles and load movements that exceed
legal size and weight as provided in North
Dakota law must obtain an oversize and/or
overweight single trip permit. The permit
must be in possession prior to movement
on the North Dakota state/interstate
system. A permit can be obtained by
clicking on E-Permits at www.nd.gov/ndhp
or by calling (701) 328-2621.
The NDHP Automated Permit Routing
System can issue most single trip permits
in real time 24/7. The permit fee ranges
from $20 to $100 and is valid for 3 days.
The routing service fee is $10.
Reciprocity Agreements North Dakota has entered into the
agreements below with our bordering
states. These agreements could be
rescinded by either party with 30 days
notice.
Check with the jurisdiction you are
travelling into to determine if any permits
or other credentials are needed prior to
entering the jurisdiction.
South Dakota
North Dakota vehicles may be exempt from
the IRP requirements while travelling into
South Dakota no further than north of US
Highway 12 on the east side of the Missouri
River and north of SD Highway 20 on the
west side of the Missouri River.
The purpose of this reciprocity agreement is
to promote the north-south movement of
vehicles only. A vehicle shall enter either
state and proceed from the point nearest
the destination and return in a like manner.
This agreement does not permit you to
traverse the length of a state within the
free zone.
This agreement does not exempt you from
fuel permits or IFTA unless you are a
farmer/rancher operating a farm vehicle
hauling your own farm products, supplies,
or equipment into the free zone.
Minnesota
North Dakota vehicles may be exempt from
the IRP and IFTA requirements while
travelling within 20 miles of the Minnesota
– North Dakota boundary line.
North Dakota farm plated vehicles may be
exempt when travelling into Minnesota west
of a line drawn north to south from MN
Highway 72 to US Highway 71 to Cass
Lake, then south on MN Highway 371 to
Little Falls, then south on US Highway 10 to
St. Cloud, then south on MN Highway 15 to
the Minnesota – Iowa border.
5
Montana
North Dakota farm vehicles are exempt
from IRP requirements, but not from fuel
permits or IFTA.
Selection of Base Jurisdiction An Applicant may elect as its Base
Jurisdiction any member jurisdiction (i)
where the applicant has an established
place of business, (ii) where the fleet the
applicant seeks to register under the Plan
accrues distance, and (iii) where records of
the fleet are maintained or can be made
available.
An Applicant that does not have an
established place of business in any
Jurisdiction may designate as a Base
Jurisdiction any member jurisdiction (i)
where the applicant can demonstrate
residence, (ii) where the fleet the applicant
seeks to register under the Plan accrues
distance, and (iii) where records of the fleet
are maintained or can be made available.
To establish residence in a Member
Jurisdiction, an applicant must demonstrate
to the satisfaction of the Member
Jurisdiction at least three of the following:
• if the Applicant is an individual, a
valid North Dakota driver’s license,
• if the Applicant is a corporation, that
it is incorporated or registered to
conduct business as a foreign
corporation in North Dakota,
• if the Applicant is a corporation, that
the principal owner is a resident of
North Dakota,
• the Applicant’s federal income tax
returns filed from an address in
North Dakota,
• that the Applicant has paid personal
income taxes to North Dakota,
• that the Applicant has paid real
estate or personal property taxes to
North Dakota,
• that the Applicant receives utility
bills in North Dakota in its name,
• that the Applicant has a vehicle
titled in North Dakota in its name, or
• that other factors clearly evidence
the Applicant’s legal Residence in
North Dakota. Examples include
correspondence from the IRS,
FMCSA, or ND Secretary of State.
Proof of residence documents must display
a physical street address. Post office boxes
and mail service providers such as Mail
Boxes, Etc., The UPS Store, and similar
businesses will not be accepted.
New IRP Account Checklist The items in this checklist will each be
described in the following sections.
1. Schedule A – SFN 2477 IRP Original
Application
2. USDOT number
3. Validated IRS Form 2290 – Heavy
Vehicle Use Tax
4. 3 proofs of ND residency or ND
established place of business
5. Title(s) or Manufacturer Certificate
of Origin (MCO) for vehicles to be
registered
6. Unified Carrier Registration (UCR)
7. Agreement to Maintain Records SFN
60450
8. Lease Agreement (if applicable) –
must include the lessee, lessor,
lease term, VIN and who is
responsible for IFTA
Completion of Applications The applicant is responsible for the
completion of all forms necessary.
Incomplete, inaccurate, or illegible
applications will be returned and will delay
processing. Some forms must be signed by
the owner of the account or DOT number;
power of attorney is not able to sign some
documents.
Data submitted on the applications is
subject to review and verification. The base
jurisdiction acts for all jurisdictions in the
verification of information submitted. The
applicant’s signature attests to the accuracy
of data contained on the application(s).
Applications can be obtained in person or
online at www.dot.nd.gov.
Schedule A IRP Original Application is used
when a new account is opened. North
Dakota uses a staggered registration
6
system, which means carriers have the
option of choosing their expiration date
from the dates listed on the Schedule A.
This cannot be changed once the account is
established. Fill in the weight you wish to
be registered for in each state listed on
page 3.
Your fees will be calculated on the method
you choose to declare distance. If you had
actual miles operated for the preceding July
1 – June 30 enter those miles in on page 3.
If you did not operate during the preceding
July 1 – June 30 your fees will be calculated
using North Dakota’s average per vehicle
distance chart. This will result in each
jurisdiction getting a portion of your first
cycle’s fees. After that, you will pay fees
only to the jurisdictions you accrue miles in.
USDOT number The FMCSA monitors and
ensures compliance with regulations
governing safety (all carriers) and
commerce (for-hire carriers). Carriers may
be subject to both USDOT Number and MC
Number registration requirements or either
one separately. To determine your
requirements, call 701-250-4346 or visit
www.fmcsa.dot.gov.
Form 2290 Heavy Vehicle Use Tax. Anyone
who registers a heavy highway motor
vehicle with a gross weight of 55,000
pounds or more must file IRS Form 2290.
Your filing deadline is not tied to your
vehicle registration date. Regardless of your
vehicle’s registration renewal date, file
Form 2290 by the last day of the month
following the month in which you first used
the vehicle on a public highway during the
taxable period and must be renewed each
year by June 30.
To file, visit www.irs.gov/trucker or call 1-
844-545-5640 to make an appointment to
file in person at your local IRS office. The
IRS does not accept walk-in applicants.
Please note, mailed applications take
significantly longer to process which may
delay your registration.
Vehicle Title or MCO. To register a vehicle
in North Dakota, the vehicle’s properly
assigned title or MCO must be submitted. A
vehicle with an out-of-state title is required
to be registered but not titled in North
Dakota unless:
1. There is a change of ownership
2. The title is from Alaska, Delaware,
Georgia, Montana, New Hampshire,
Oregon, or a Canadian province.
These two situations would require the title
to be transferred to a North Dakota title
and excise tax due.
UCR Unified Carrier Registration. Any
motor carrier or other entity that is
required to obtain a USDOT, Freight
Forwarder, or Motor Carrier number and/or
is required to register with FMCSA or should
be registered as an interstate or
international commerce carrier is subject to
the UCR Agreement. Carriers based in
Canada and Mexico that operate in the
United States are also subject to the UCR
Agreement.
To register, visit www.ucr.gov. This is the
only authorized website to complete UCR
registration. There are many other websites
that claim to file UCR, but they are not the
official site and likely charge an
unnecessary extra fee. We recommend
typing the address directly into the address
bar at the very top of a web page, not into
a search browser.
Agreement to Maintain Records Every
carrier who registers vehicles in the IRP
must maintain records to verify the miles
reported to the jurisdiction. These mileage
records must be kept for a period of three
years following the close of the Registration
year to which the application pertains and
made available for audit upon 30 days
notice or in the event you are notified you
have been selected for an audit you are
required to retain all records under audit
until such time as you are notified the audit
has been completed, whichever is longer.
7
Recordkeeping Requirements Complete requirements can be found in
Section 1010 of the International
Registration Plan. The records maintained
by each Registrant must be adequate to
enable NDDOT to verify the distances
reported in your application and to evaluate
your distance accounting system.
An acceptable source document to record
distances is an Individual Vehicle Mileage
and Fuel Report (SFN 16921). This
document is completed for each trip made
by a vehicle in an IRP fleet, including
owner-operated and leased vehicles.
If you are using an Electronic Logging
Device (ELD) to comply with FMCSA’s hours
of service and record of duty status
rulemaking, those records may not be
sufficient for IRP records.
Records may be produced through any
means, and retained in any format or
medium available to the Registrant and
accessible by the NDDOT.
Regardless of the format chosen to record
distance the following items must be
recorded for each trip by an IRP vehicle and
maintained for a period of three years after
the current registration period. For
example, records for registration year 2018
(operation and mileage years 7/1/16 –
6/30/17) must be retained through
December 2021. In the event you are
notified you have been selected for an audit you are required to retain all records under
audit until such time as you are notified the
audit has been completed.
For Records produced wholly or partly by a
vehicle-tracking system, including a system
based on a global positioning system
(GPS):
1. the original GPS or other location
data for the Vehicle to which the
Records pertain
2. the date and time of each GPS or
other system reading
3. the location of each GPS or other
system reading
4. the beginning and ending reading
from the odometer, hubodometer,
engine control module (ECM), or any
similar device for the period to which
the Records pertain
5. the calculated distance between
each GPS or other system reading
6. the route of the Vehicle’s travel
7. the total distance traveled by the
Vehicle
8. the distance traveled in each
jurisdiction
9. the Vehicle identification number or
Vehicle unit number
For Records produced by a means other
than a vehicle-tracking system:
1. the beginning and ending dates of
the trip to which the Records pertain
2. the origin and destination of the trip
3. the route of travel
4. the beginning and ending reading
from the odometer, hubodometer,
engine control module (ECM), or any
similar device for the trip
5. the total distance of the trip
6. the distance traveled in each
Jurisdiction
7. the Vehicle identification number or
Vehicle unit number
Summaries:
1. a summary of the Fleet’s operations
for each month, which includes both
the full distance traveled by each
Apportioned Vehicle in the Fleet
during the calendar month, and the
distance traveled in the month by
each Apportioned Vehicle in each
Jurisdiction
2. a summary of the Fleet’s operations
for each calendar quarter, which
includes both the full distance
traveled by Vehicles in the Fleet
during the calendar quarter, and the
distance traveled in each Jurisdiction
by the Vehicles in the Fleet during
the calendar quarter
3. a summary of the quarterly
summaries
8
Title and Registration Instructions To register a vehicle in a North Dakota IRP
account, the following must be submitted:
1. A properly assigned title or MCO
a. MCO – Must have proper
assignments
b. North Dakota title changing
ownership – must have title,
proper assignments, and lien
releases
c. North Dakota title not
changing ownership – title
number and VIN
d. Out-of-state title changing
ownership – must have title,
proper assignments, and lien
releases
e. Out-of-state title not
changing ownership* – 2
options:
i. Transfer the title to a
ND title by providing
title, proper
assignments, and lien
releases
ii. Keep the title as an
out of state title and
complete ND
Registration only by
providing a copy of
the front and back of
the title
*Note: If title is from Alaska,
Delaware, Georgia, Montana, New
Hampshire, Oregon, or a Canadian
jurisdiction the title must be
transferred to a ND title and excise
tax will be collected on the fair
market value or a dealer appraisal.
2. A completed Schedule A (new
accounts only) or Schedule C
(existing accounts)
3. SFN2872 Application for Certificate
of Title and Registration of a Vehicle
(not required for a ND title not
changing ownership)
4. Bill of Sale that includes date of
purchase, purchase price (including
additions/modifications made at
time of purchase, and freight).
Purchase price should not include
FET, document fees, or any labor
costs.
5. Proof of legal name. If account is in
a business name: Secretary of State
filing, state or federal tax return, or
trust agreement. If the account is in
a personal name: Driver’s license,
identification card or military ID
card.
6. 2290 – Proof of Heavy Vehicle Use
Tax is required if past 59 days from
date of sale.
7. SFN18609 Damage Disclosure if
vehicle is less than nine years old. If
the vehicle was purchased out-of-
state, buyer can complete the
Damage Disclosure.
8. Odometer Statement – if vehicle has
a gross vehicle weight rating less
than 16,000 pounds and is less than
eleven years old.
Other Forms Schedule C – SFN 2479 This form is
submitted when you need to add or delete
a vehicle from your established IRP
account.
Weight Increase - SFN 53330 This form
is submitted when you need to increase the
registered weight for one or more
jurisdictions on your cab card. This can
also be done online for instant
processing if you have been approved for
online access.
Application for Duplicate Credentials -
SFN 61273 This form is submitted to
obtain duplicate or replacement credentials
in the event credentials are lost, stolen, or
damaged. You can also use this form to
request a back plate or a replacement front
plate. Many duplicate credentials such
as cab cards can be requested online if
you have been approved for online access.
9
Individual Vehicle Mileage and Fuel
Report - SFN 16921 This form is
completed and retained by the carrier for
each vehicle in their fleet to record
operational and mileage events.
Lease Change Notification - SFN 61274 IRP account holders must provide the
USDOT Number and TIN for the carrier
responsible for safety of all vehicles
registered. This form is used to comply with
this requirement when a carrier changes
the DOT number on their registration for
the company they are leased to. In
addition, a copy of the current lease
agreement must be submitted that includes
who is responsible for IFTA.
Audit of Records The IRP agreement
requires each member jurisdiction to
conduct audits of carriers based in its
jurisdiction on behalf of all IRP member
jurisdictions. Each member jurisdiction is
required to audit an average of three
percent of the number of renewed Fleets
each year. If your Fleet is chosen for an
audit, you will be contacted at least 30 days
in advance of an audit. You will be required
to submit to the NDDOT your records for
the timeframe being audited. You must
retain all records under audit until such
time as you are notified the audit has been
completed. This is the reason you must
retain your operational and mileage records
for a period of three years after the current
registration year.
At the completion of an audit the
preliminary findings will be discussed with
you. Audit reports are provided to you and
each member jurisdiction affected by the
audit.
Audit Purpose The purpose of an Audit
shall be to assess the accuracy of the
distances reported in a Registrant’s
application for apportioned registration and,
where inaccuracies are found, to adjust the
Registrant’s fees accordingly. The audit
ensures compliance with established rules
and regulations governing prorated
registration and proper payment of
prorated registration fees to IRP member
jurisdictions. If the records you provide for
audit are adequate to enable NDDOT to
verify the distances reported in your
application and to evaluate your distance
accounting system, they are deemed to be
adequate.
Inadequate Records Assessments If
records are not made available or are
determined to be inadequate for audit,
NDDOT shall impose on the Registrant an
assessment in the amount of twenty
percent of the Apportionable Fees paid by
the Registrant for the registration of its
Fleet in the Registration Year to which the
Records pertain. In the event of a second
such offense, NDDOT shall impose an
assessment of fifty percent of the
Apportionable Fees paid by the Registrant
for the registration of its Fleet in the
Registration Year to which the Records
pertain. In the event of a third offense and
any subsequent offense, NDDOT shall
impose an assessment of 100 percent of
the Apportionable Fees paid by the
Registrant for the registration of its Fleet in
the Registration Year to which the Records
pertain.
Appeals Section 39-02-03.1 of the North
Dakota Century Code (NDCC) allows you to
request a hearing on an audit assessment.
If you wish to have a hearing, you must
submit a written request to the NDDOT
Motor Carrier office within 30 days of the
date of the audit report letter. If you do not
request a hearing, full payment of the
assessment is required. If you fail to
respond to the notice within 30 days, the
provisions of the IRP agreement and
section 39-04-06 (NDCC) requires this
department to revoke or suspend IRP
credentials.
PRISM The Performance and Registration
Information Systems Management (PRISM)
program, managed by Federal Motor
Carrier, links the commercial vehicle
registration process to motor carrier safety
to achieve two purposes:
10
1. Determine the safety fitness of the
motor carrier prior to issuing license
plates.
2. Influence the carrier to improve its
safety performance through an
improvement process and, where
necessary, the application of
registration sanctions.
The PRISM program includes two major
processes - the Commercial Vehicle
Registration Process (Registration) and
Enforcement, which work in parallel to
identify motor carriers and hold them
responsible for the safety of their operation.
The performance of unsafe carriers is
improved through a comprehensive system
of identification, education, awareness, data
gathering, safety monitoring, and
treatment.
Registration
The International Registration Plan (IRP)
commercial vehicle registration process of
the states provides the framework for the
PRISM program. It serves two vital
functions. First, it establishes a system of
accountability by ensuring that no vehicle is
plated without identifying the carrier
responsible for the safety of the vehicle
during the registration year. Second, the
use of registration sanctions provides
powerful incentive for unsafe carriers to
improve their safety performance.
The vehicle registration process ensures
that all carriers engaged in interstate
commerce are uniquely identified through a
USDOT number when registering their
vehicles. The safety fitness of each carrier
can then be checked prior to issuing vehicle
registrations. Those motor carriers that
have been prohibited from operating in
interstate commerce by the Federal Motor
Carrier Safety Administration will be denied
by the State of North Dakota their ability to
register vehicles.
Enforcement
The Motor Carrier Safety Improvement
Process (MCSIP) is the means by which
carrier safety is systematically tracked and
improved. MCSIP is a data-driven process
that uses current safety event information
such as crashes, inspections, driver
violations, compliance review data and
other data to assess, and monitor motor
carrier safety performance. Safety events
are assigned to the motor carrier
responsible for the safety of the motor
vehicle and are weighted according to
severity, frequency, and time since the
occurrence.
The process is designed to improve the
safety performance of carriers with
demonstrated poor safety performance
through accurate identification,
performance monitoring, and treatment.
Once the carrier exceeds the bounds of the
established safety threshold, the motor
carrier enters MCSIP. MCSIP provides
opportunities for the motor carriers to
improve operations and return to a safe
condition.
Within MCSIP, carriers with potential safety
problems are identified and prioritized for
an on-site review using the Motor Carrier
Safety Status (SafeStat) prioritization
methodology developed for the PRISM
program. A federal operations out-of-
service order and concurrent state
registration suspension or revocation is the
ultimate penalty if there is no improvement
in the motor carrier’s safety fitness record.
11
Types of Apportionable Vehicles
Vehicle Definition Examples
Tractor - TR A motor vehicle
designed and used
primarily for drawing
other vehicles, but
not so constructed as
to carry a load other
than part of the
weight of the vehicle
and load so drawn.
A semi that pulls a
semi-trailer, includes
mobile home movers.
Truck (straight) - TK A power unit
designed, used, or
maintained primarily
for the transportation
of property.
A straight truck like a
pickup, flatbed truck,
dump truck, etc.
Truck Tractor - TT A motor vehicle
designed and used
primarily for drawing
other vehicles, but so
constructed as to
carry a load other
than a part of the
weight of the vehicle
and load so drawn.
A straight truck that
pulls a trailer.
Bus - BU A motor vehicle
designed to carry
passengers.
Busses and vans that
carry passengers if
the gross weight or
registered weight is in
excess of 26,000 lbs.
12
Maximum Weight Chart (in pounds)
For the most up-to-date information, visit www.irponline.org
Note: If hauling over 80,000lbs contact affected jurisdictions for any required permits.
Jurisdiction Max
Operating Weight
Max Cab Card
Weight
Jurisdiction
Max Operating
Weight
Max Cab Card
Weight
Alabama (AL) 80000 Virginia (VA) 80000 80000
Arizona (AZ) 80000 80000 Washington (WA) 105500 105500
Arkansas (AR) 80000 80000 West Virginia (WV) 80000 80000
California (CA) 80000 80000 Wisconsin (WI) 80000 80000
Colorado (CO) 85000 80000 Wyoming (WY) 117000 117000
Connecticut (CT) *Unlimited Virginia (VA) 80000 80000
Delaware (DE) 80000 80000 Washington (WA) 105500 105500
District of Columbia 80000 80000 West Virginia (WV) 80000 80000
Florida (FL) 80000 80000
Georgia (GA) 80000 80000
Idaho (ID) 129000 129000 Alberta 139992 139992
Illinois (IL) 80000 80000 British Columbia 139994 139994
Indiana (IN) 80000 80000 Manitoba 139994 139994
Iowa (IA) *Unlimited New Brunswick 137787
Kansas (KS) 85500 85500 Newfoundland/Labrador 137787
Kentucky (KY) 80000 80000 Ontario 139992 139992
Louisiana (LA) 88000 88000 Prince Edward Is 137788 137788
Maine (ME) 100000 100000 Saskatchewan 139994 139994
Maryland (MD) 80000 80000 Quebec 8 axles
Massachusetts (MA) *Unlimited
Michigan (MI) 160001 160001
Minnesota (MN) 80000
Mississippi (MS) 80000 80000
Missouri (MO) 80000 80000
Montana (MT) 138000 138000
Nebraska (NE) 94000 94000
Nevada (NV) 129000 80000
New Hampshire (NH) 80000 80000
New Jersey (NJ) 80000 80000
New Mexico (NM) 86400 80000
New York (NY) 80000
North Carolina (NC) 80000 80000
North Dakota (ND) 105500 105500
Ohio (OH) 80000 80000
Oklahoma (OK) 90000 90000
Oregon (OR) 105500 105500
Pennsylvania (PA) 80000 80000
Rhode Island (RI) 80000 80000
South Carolina (SC) 80000 80000
South Dakota (SD) Unlimited*
Tennessee (TN) 80000 80000
Texas (TX) 80000 80000
Utah (UT) 129000 80000
Vermont (VT) 80000 80000
*If hauling over 80,000 you must contact the jurisdiction for a permit even if listed as
unlimited.
13
Permit Information (Trip, fuel, overweight) If hauling over 80,000lbs contact affected jurisdictions for any required permits. For the most up-to-date information including contact info, visit www.irponline.org
Jurisdiction Trip Permits-Cost/Duration
Prior to Entry?
Contact
Alabama $20 for 7 days Yes www.revenue.alabama.gov (334) 242-9000
Arizona Varies based on distance and number of axles for 96 hours No
https://adotepro.azdot.gov/adot/login.asp
Arkansas $33 for 72 hours No http://www.arkansashighways.com/arpars/login.asp (501) 569-2381
California
$45 power unit for 4 days and $30 fuel tax permit for 4 days Yes
http://www.dot.ca.gov/trafficops/permits/index.html (916) 322-1297
Colorado $60 to $80 depending on weight for 72 hours No
https://coopr.codot.gov/ 1-800-350-3765
Connecticut $15 for 72 hours Yes https://www.cvisn.ct.gov/ (860) 263-5700
Delaware $15 for 72 hours Yes https://deldot.gov/osow/application/ (302) 744-2700
District of Columbia $50 for six days Yes
https://tops.ddpt.dc.gov (202) 442-4670
Florida $30 Ten Days Yes
http://www.fdot.gov/maintenance/OWODPermits.shtm (850) 414-4700
Georgia $30 for 72 hours Yes http://www.dot.ga.gov/PS/Permits/OversizePermits (844) 837-5500
Idaho $60 single unit/$120 combination for 120 hours. No
https://trucking.idaho.gov/permits.html (208) 334 8420
Illinois $19 for 72 hours Yes
https://truckpermits.dot.illinois.gov/ (217) 785-1477
Indiana $15 for 72 hours Yes
https://motorcarrier.dor.in.gov/loginHome.html (317) 615-7320
Iowa $50 for 72 hours Yes
https://iowadot.gov/mvd/motorcarriers (515) 237-3268
Kansas $26 for 72 hours No https://www.k-trips.com/ (785) 368-6501
Kentucky $40 for 10 days Yes https://drive.ky.gov/Pages/default.aspx (502) 564-1257
Louisiana $50 for 48 hours Yes https://www.la-trucks-online.org/ (225) 925-6146 Option 5
Maine $25 for 72 hours Yes http://www.maine.gov/sos/bmv/commercial/index.html (207) 624-9000 Extension 52134
Maryland Information not provided
http://www.sha.state.md.us/index.aspx?PageId=58
1-800-543-4564
Massachusetts $15 for 72 hours Yes https://www.mass.gov/commercial-transport-permits (781) 431-5148
Michigan $20/72 Hours Yes http://michigan.gov/mdotmpg (517) 241-8999
Minnesota $15 for 120 hours Yes http://www.dot.state.mn.us/cvo/oversize/ 800-657-3774
Mississippi $25 for 72 hours No http://mdot.ms.gov/portal/home.aspx (601) 359-1717
Missouri $10 for 72 hours Yes http://www.modot.org/mcs/ 1-866-831-6277
Montana Depends on weight and duration No
http://www.mdt.mt.gov/business/mcs/permits.shtml (406) 444-7262
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Jurisdiction Trip Permits-Cost/Duration
Prior to Entry?
Contact
Nebraska $25 for 72 hours Yes http://dot.nebraska.gov/business-center/permits/truck (402) 471-0034
Nevada Depends on weight and duration Yes
https://www.nevadadot.com/doing-business/commercial-vehicles (800) 552-2127
New Hampshire $15 for 72 hours Yes
https://nhlicenses2.nh.gov/cgi-bin/osow/login.cgi (603) 271-2691
New Jersey $25 for 72 hours Yes https://nj.gotpermits.com/njpass/login.asp (609) 530-6089
New Mexico
Varies upon mileage/weight for 48 hours No
http://www.nmmtdpolice.org/ 505-476-2475
New York $18.75 for 72 hours Yes
https://www.dot.ny.gov/nypermits 1-888-783-1685
North Carolina $15 for 10 days Yes https://connect.ncdot.gov/business/Pages/default.aspx (888)221-8166
North Dakota $20 for 72 hours No https://www.nd.gov/ndhp/motor-carrier/e-permits (844) 474-6347
Ohio $15 for 72 hours Yes http://www.dot.state.oh.us/Divisions/operations/Maintenance/Permits (614) 351-2300
Oklahoma $12 for 72 hours Yes https://www.ok.gov/dps/Online_Services/index.html (405) 425-2390
Oregon $43 for 10 days Yes http://www.oregon.gov/ODOT/MCT/Pages/SelfIssuePermit.aspx (503)-373-0000
Pennsylvania $15 for 72 hours Yes http://www.penndot.gov/Doing-Business/Permits/Pages/default.aspx (717) 787-4680
Rhode Island $25 for 72 hours Yes https://www.ri.gov/app/dmv/osow (401) 462-1384
South Carolina
$15 for 72 hours (each unit) Yes
http://www.scdot.org/doing/permits_OSOW.aspx (877) 349-7190
South Dakota $25/single or $60 annual Yes
www.sdtruckinfo.com 605-773-4578
Tennessee $30 for 72 hours Yes
https://www.tn.gov/tdot/central-services/oversize---overweight-permits.html (615) 741-3821
Texas $25 for 72 hours Yes http://www.txdmv.gov/motor-carriers/oversize-overweight-permits (800) 299-1700
Utah $25 for 96 hours or $50 for a combo No
https://www.udot.utah.gov (801) 965-4892
Vermont $15 for 72 hours Yes http://dmv.vermont.gov/commercial-services/permits (802) 828-2064
Virginia $15 for 10 days Yes https://www.dmv.virginia.gov/general/#hauling.asp (804) 497-7135
Washington $10 for 3 days Yes http://www.wsdot.wa.gov/commercialvehicle (360) 704-6340
West Virginia $34 for 10 day permit. Yes
http://www.dmv.wv.gov (304) 558-9547
Wisconsin $15 for 72 hours Yes http://wisconsindot.gov (608) 266-9900
Wyoming
$20 single unit/$40 combination for 96 hours No
http://www.dot.state.wy.us/home/trucking_commercial_vehicles.html (307) 777-4376
15
Jurisdiction Trip Permits-Cost/Duration Prior to Entry?
Contact
Alberta Varies by distance, net weight Varies (403) 297-2920
British Columbia Varies by distance, net weight No 1-800-559-9688
Manitoba Varies by distance, net weight Varies 1-866-798-1186
New Brunswick Varies by distance, net weight Yes 506 453-2410
Newfoundland/Labrador Varies by distance, net weight Varies 709-729-4718
Ontario Varies by distance, net weight Varies 416-235-3923
Prince Edward Island Varies by distance, net weight Varies 902-368-5222
Saskatchewan Varies by distance, net weight Yes 306-775-6969
Quebec Varies by distance, net weight Yes 1-866-642-1865
16
DEFINITIONS
ALLOCATION
A system of registering a fleet that operates in more than one member jurisdiction under
which the vehicles are fully registered in individual member jurisdictions in proportion to a
measure of the presence or travel of the fleet in each one, and under which the vehicles so
registered are granted reciprocity in all the member jurisdictions in which any of the fleet is
registered.
APPLICANT
A person in whose name and application is filed for registration under the IRP Plan.
APPORTIONABLE FEE
Any periodic recurring fee or tax required for registering vehicles, such as registration,
license, or weight fees.
APPORTIONABLE VEHICLE
“Apportionable Vehicle” means (except as provided below) any power unit that is used or
intended for use in two or more member jurisdictions and that is used for the transportation
of persons for hire or designed, used, or maintained primarily for the transportation of
property, and:
• has two axles and a gross vehicle weight or registered gross vehicle weight in excess
of 26,000 pounds (11,793.401 kilograms), or
• has three or more axles, regardless of weight, or
• is used in combination, when the gross vehicle weight of such combination exceeds
26,000 pounds (11,793.401 kilograms).
• a recreational vehicle, a vehicle displaying restricted plates or a government-owned
vehicle, is not an apportionable vehicle; except that a power unit, or the power unit
in a combination of vehicles having a gross vehicle weight of 26,000 pounds
(11,793.401 kilograms), or less, nevertheless may be registered under the IRP Plan
at the option of the registrant.
APPORTIONED VEHICLE
“Apportioned Vehicle” means an apportionable vehicle that has been registered under the
IRP Plan.
APPORTIONMENT PERCENTAGE
“Apportionment Percentage” means the ratio of the distance traveled in the member
jurisdiction by a fleet during the reporting period to the distance traveled in all member
jurisdictions by the fleet during the reporting period, calculated to six decimal places,
rounded to five decimal places, and multiplied by one hundred.
AUDIT
“Audit” means the examination of a registrant’s records, including source documents, to
verify the distances reported in the registrant’s application for apportioned registration and
evaluate the accuracy of the registrant’s distance-accounting system for its fleet. Such an
examination may be of multiple fleets for multiple years.
AUXILIARY AXLE
“Auxiliary Axle” means an auxiliary undercarriage assembly with a fifth wheel and tow-bar
used to convert a semi-trailer to a trailer.
17
AXLE
“Axle” means an assembly of a vehicle consisting of two or more wheels whose centers are
in one horizontal plane, by means of which a portion of the weight of a vehicle and its load,
if any, is continually transmitted to the roadway. For purposes of registration under the IRP
Plan, an “axle” is any such assembly whether or not it is load-bearing only part of the time.
BASE JURISDICTION
“Base Jurisdiction” means the member jurisdiction, selected in accordance with the IRP Plan
Section 305, to which an applicant applies for apportioned registration or the member
jurisdiction that issues apportioned registration to a registrant.
CAB CARD
“Cab Card” means an evidence of registration, other than a plate, issued for an apportioned
vehicle registered by the base jurisdiction and carried in or on the identified vehicle.
CHARTERED PARTY
“Chartered Party” means a group of persons who, pursuant to a common purpose and under
a single contract, have acquired the exclusive use of a passenger-carrying motor vehicle to
travel together as a group to a specified destination or for a particular itinerary, either
agreed upon in advance or modified by the group after leaving the place of origin. This term
includes services rendered to a number of passengers that a passenger carrier or its agent
has assembled into a travel group through sales of a ticket to each individual passenger
covering a round trip from one or more points of origin to a single advertised destination.
COMBINATION OF VEHICLES
“Combination of Vehicles” means a power unit used in combination with one or more
trailers, semi-trailers, or auxiliary axles.
CREDENTIALS
“Credentials” means the cab card and plate issued in accordance with the IRP Plan.
ENFORCEMENT DATE
“Enforcement Date” means the date the base jurisdiction requires a registrant to display the
new registration year’s credentials.
ESTABLISHED PLACE OF BUSINESS
“Established Place of Business” means a physical structure located within the base
jurisdiction that is owned or leased by the applicant or registrant and whose street address
shall be specified by the applicant or registrant. This physical structure shall be open for
business and shall be staffed during regular business hours by one or more persons
employed by the applicant or registrant on a permanent basis (i.e., not an independent
contractor) for the purpose of the general management of the applicant’s or registrant’s
trucking-related business (i.e., not limited to credentialing, distance and fuel reporting, and
answering telephone inquiries).
The applicant or registrant need not have land line telephone service at the physical
structure. Records concerning the fleet shall be maintained at this physical structure (unless
such records are to be made available in accordance with the provisions of IRP Plan Section
1035). The base jurisdiction may accept information it deems pertinent to verify that an
applicant or registrant has an established place of business within the base jurisdiction.
FLEET
“Fleet” means one or more apportionable vehicles designated by a registrant for distance
18
reporting under the IRP Plan.
GRACE PERIOD
“Grace Period” means a period of time from the expiration of apportioned registration until
the enforcement date for new credentials.
HOUSEHOLD GOODS CARRIER
“Household Goods Carrier” means a carrier handling (i) personal effects and property used
or to be used in a dwelling, or (ii) furniture, fixtures, equipment, and the property of stores,
offices, museums, institutions, hospitals, or other establishments, when a part of the stock,
equipment, or supply of such stores, offices, museums, institutions, including objects of art,
displays, and exhibits, which, because of their unusual nature or value, requires the
specialized handling and equipment commonly employed in moving household goods.
INTERJURISDICTION MOVEMENT
“InterJurisdiction Movement” means vehicle movement between or through two or more
jurisdictions.
INTRAJURISDICTION MOVEMENT
“IntraJurisdiction Movement” means vehicle movement from one point within a jurisdiction
to another point within the same jurisdiction.
JURISDICTION
“Jurisdiction” means a country or a state, province, territory, possession, or federal district
of a country.
LEASE
“Lease” means a transaction evidenced by a written document in which a lessor vests
exclusive possession, control, and responsibility for the operation of a vehicle in a lessee for
a specific term. A long-term lease is for a period of 30 calendar days or more. A short-term
lease is for a period of less than 30 calendar days.
LESSEE
“Lessee” means a person that is authorized to have exclusive possession and control of a
vehicle owned by another under terms of a lease agreement.
LESSOR
“Lessor” means a person that, under the terms of a lease agreement, authorizes another
person to have exclusive possession, control of, and responsibility for the operation of a
vehicle.
MEMBER JURISDICTION
“Member Jurisdiction” means a jurisdiction that has applied and has been approved for
membership in accordance with Section 1100 of the IRP Plan.
MOTOR VEHICLE
"Motor vehicle," all vehicles or machines propelled by any power other than muscular used
upon the public highways for the transportation of persons or property or both.
PERSON
“Person” means a natural person or business entity such as a corporation, partnership, or
limited liability company.
19
PLATE
“Plate” means the license plate, including renewal decals, if any, issued for a vehicle
registered under the IRP Plan by the base jurisdiction.
POOL
“Pool,” with respect to motor bus operations, means an agreement or combination among
motor carriers of passengers, with the approval of the U.S. Department of Transportation or
relevant Provincial authority, to combine or divide traffic, services, or any part of their
earnings.
POWER UNIT
“Power Unit” means a motor vehicle (but not including an automobile or motorcycle), as
distinguished from a trailer, semi-trailer, or an auxiliary axle.
PROPERLY REGISTERED VEHICLE
“Properly Registered Vehicle” means a vehicle which has been registered in full compliance
with the laws of all jurisdictions in which it is intended to operate.
RECIPROCITY
“Reciprocity” means the reciprocal grant by one Jurisdiction of operating rights or privileges
to properly registered vehicles registered by another jurisdiction, especially but not
exclusively including privileges generally conferred by vehicle registration.
RECIPROCITY AGREEMENT
“Reciprocity Agreement” means an agreement, arrangement, or understanding between two
or more jurisdictions under which each of the participating jurisdictions grants reciprocal
rights or privileges to properly registered vehicles that are registered under the laws of
other participating jurisdictions.
RECIPROCITY DISTANCE
“Reciprocity Distance” means the distance traveled by apportionable vehicles in jurisdictions
which are not member jurisdictions and which grant reciprocity without charge.
RECORDS
“Record” means information created, received, and maintained as evidence by an
organization or person in the transaction of business, or in the pursuance of legal
obligations, regardless of media.
RECORDS REVIEW
“Records Review” means an evaluation of a registrant’s distance accounting system and
internal controls to assess the registrant’s compliance with the requirements of the IRP Plan.
Unlike an audit, a records review focuses only on the adequacy of the internal controls and
the record-keeping system; it may be limited in scope to less than a full registration year; it
may be conducted before the registrant’s first registration renewal; and it does not result in
any fee adjustments.
RECREATIONAL VEHICLE
“Recreational Vehicle” means a vehicle used for personal pleasure or personal travel and not
in connection with any commercial endeavor.
REGISTRANT
“Registrant” means a person in whose name a properly registered vehicle is registered.
20
REGISTRATION YEAR
“Registration Year” means the twelve-month period during which, under the laws of the
base jurisdiction, the registration issued to a registrant by the base jurisdiction is valid.
RENTAL FLEET
“Rental Fleet” means vehicles the rental owner designates as a rental fleet and which are
offered for rent with or without drivers.
RENTAL OWNER
“Rental Owner” means someone who rents vehicles to others with or without drivers.
RENTAL TRANSACTION
“Rental Transaction” means the rental of a vehicle shall be deemed to occur in the
jurisdiction where such vehicle first comes into possession of the user.
RENTAL VEHICLE
“Rental Vehicle” means a vehicle of a rental fleet.
RENTING AND LEASING
“Renting and Leasing” means, the giving of possession and control of a vehicle for valuable
consideration for a specified period of time.
REPORTING PERIOD
“Reporting Period” means, except as provided below, the period of twelve consecutive
months immediately prior to July 1 of the calendar year immediately preceding the
beginning of the registration year for which apportioned registration is sought. If the
registration year begins on any date in July, August, or September, the reporting period
shall be the previous such twelve-month period.
RESIDENCE
“Residence” means the status of an applicant or a registrant as a resident of a member
jurisdiction.
RESTRICTED PLATE
“Restricted Plate” means a plate that has a time, geographic area, distance, or commodity
restriction or a mass transit or other special plate issued for a bus leased or owned by a
municipal government, a state or provincial transportation authority, or a private party, and
operated as part of an urban mass transit system, as defined by the jurisdiction that issues
the plate.
SEMI-TRAILER
“Semi-Trailer” means a vehicle without motor power that is designed to be drawn by a
motor vehicle and is constructed so that a part of its weight rests upon or is carried by a
towing vehicle.
TOTAL DISTANCE
“Total Distance” means all distance operated by a fleet of apportioned vehicles. Total
distance includes the full distance traveled in all vehicle movements, both interjurisdictional
and intrajurisdictional, and including loaded, empty, deadhead, and bobtail distance.
Distance traveled by a vehicle while under a trip lease shall be considered to have been
traveled by the lessor’s fleet.
21
TRACTOR
“Tractor” means a motor vehicle designed and used primarily for drawing other vehicles, but
not so constructed as to carry a load other than part of the weight of the vehicle and load so
drawn.
TRAILER
“Trailer” means a vehicle without motor power, designed to be drawn by a motor vehicle
and so constructed that no part of its weight or that of its load rests upon or is carried by
the towing vehicle.
TRUCK
“Truck” means a power unit designed, used, or maintained primarily for the transportation
of property.
TRUCK TRACTOR
“Truck Tractor” means a motor vehicle designed and used primarily for drawing other
vehicles, but so constructed as to carry a load other than a part of the weight of the vehicle
and load so drawn.
UNLADEN VEHICLE WEIGHT
“Unladen Vehicle Weight” means the empty weight of the vehicle fully equipped to service
excluding the weight of any load.
VEHICLE
“Vehicle” means a device used to transport persons or property on a highway, but does not
include devices moved by human power or used exclusively upon rails or tracks.