NORTH CAROLINA COUNCIL

Meeting and Training

January 22, 2011

NC COUNCIL MEETING

• PLEASE SIGN THE SIGN-IN SHEET GOING AROUND….

• INTRODUCTIONS– Your name– Your Section– Your position in R3, Council, or Section– Whatever else you think important about you.

NC COUNCIL MEETING

• BYLAWS REVISION JANUARY 22, 2011 FOR NC COUNCIL (R3 – AREA 2).– Document Ratification - by Council Committee– Discussion

• One meeting/yr here in NC (makes 3 meeting/yr)• Officer election every year (2 -3 members per slot)• Officer terms – not more than 2 years.• No mention of Penance for non compliance

(except for reporting).

NC COUNCIL MEETING

• MGA OPERATIONS MANUAL REQUIREMENTS FOR SECTIONS– See http://www.ieee.org/documents/section09_16sept10.pdf  – No requirement for Section Bylaws– Yearly Officer Elections are required.

• TREASURES REPORT (Dennis Dice)

– NC COUNCIL BUDGET FOR 2011

Budget Expenses

• $3000 NCC leadership training

• $2100 SoutheastCon11 – 3

• $200 Office supplies

• $1000 Travel (section mts)

• $200 NC team shirts(SEC11)

$6500 total

Budget Income

• $8,237.48 End of 2010

• $12,000.00 SEC10 profit

$20,273.48 working capital

- $6,500.00 Budget Exp

$13,773.48 End 2011

NC COUNCIL MEETING

• Budget Discussion– Updates to the 2011 Budget

• Budget Ratification w/ any Updates by Council Committee.

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)• Where’s the Money?• The Best of Everything• Electronic Resources for Sections• Charting the Path Forward• Personal & Section Action Plan

LUNCH DISCUSSION

• PLEASE DIVIDE INTO 3 GROUPS TO DISCUSS (about 8 in each group):

1. Best ways to recognize members

2. Best Student activities

3. Best Professional activities

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)

• Where’s the Money?• The Best of Everything• Electronic Resources for Sections• Charting the Path Forward• Personal & Section Action Plan

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)• Where’s the Money?

• The Best of Everything• Electronic Resources for Sections• Charting the Path Forward• Personal & Section Action Plan

THE BEST OF EVERYTHING

• THE BEST OF THE IDEA FROM THE LUNCH DISCUSSIONS:

1. Best ways to recognize members

2. Best Student activties

3. Best Professional activites

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)• Where’s the Money?• The Best of Everything

• Electronic Resources for Sections• Charting the Path Forward• Personal & Section Action Plan

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)• Where’s the Money?• The Best of Everything• Electronic Resources for Sections

• Charting the Path Forward• Personal & Section Action Plan

CHARTING THE PATH FORWARD

• Which Meetings Should Our Section Attend?– IEEE USA– Sections Congress– SouthEastCon– R3 Planing meeting– NC Council meeting

• The Strategic Planning Experience.– What is a Strategic Planning meeting– Who to invite– What to consider/plan

IEEE USA ANNUAL MEETING

• THEME: “Engineering in Motion”• Renaissance Austin Hotel, Austin Texas• 3 thru 6 March 2011• Addressing today’s Engineering Challenges• Exhibits, workshops, networking, volunteer training, …

IEEE SECTIONS CONGRESS 2011

• THEME: "Empowering Members to Create the Future.“

• WHEN? August 19 to 22, 2011

• WHERE? San Francisco Marriott Marquis,

San Francisco CA.

• PARTICIPANTS: All Section Chairs

• R3 PAYS: Food and Accommodations

• YOUR SECTION PAYS: Travel

• URL:www.ieee.org/societies_communities/geo_activities/sections_congress/2011/sc2011_what_is.html

THE GOALS OF SC2011 ARE THREE-FOLD

• to provide an opportunity for delegates to gain information and training skills;

• to network and build relationships with other volunteers within IEEE;

• to serve as a forum for Section representatives and other local leaders, enabling them to voice – on behalf of the collective membership – the ideas, issues, and recommendations which will impact the development and growth of IEEE throughout the world, reinforcing its vitality and relevance to those it serves.

SOUTHEASTCON2011

• Nasville Airport Marriott, Nashville, TN• Annual IEEE Region 3 technical, professional, and

student conference • Technical papers• Student Competitions (about 50 Universities attend)• Annual R-3 Volunteer meeting – Section Chairs

expected to attend – Be there!

• R3 pays: Travel, food and hotel.• SouthEastCon2011 URL:

http://www.ieee.org/conferences_events/conferences/conferencedetails/index.html?Conf_ID=16918

REGION 3 PLANNING MEETINGS

• SOUTHEASTCON – All Section Chairs are encouraged to attend or send a rep.

• R3 FALL MEETING – Held most years at some central location. All Section Chairs are encouraged to attend or send a rep.

• R3 pays food, hotel, and travel.• See R3 website for meeting details: URL

http://www.ewh.ieee.org/reg/3/

NC Council Meetings

• SOUTHEASTCON – Usually held following Friday evening Reception.

• New Bylaws require one meeting a year “inside the boundaries of the Council”

• Both meetings - Section Chairs (Council Committee) or their rep is encouraged to attend to represent their respective Section.

STRATEGIC PLANNING MEETING

• Each Section should have a Strategic Planning meeting once a year.

• Invite everyone that has an interest including Student Branch Chairs

• Focus on a plan for the full year.– Goals for the year.– Student Branch Activities– At least one general meeting per month

Section Strategic Planning

• INVITE: 15 to 20 of your most active members including Student Branch Officers.

• WHERE: Get a large University conference room (invite Engineering Dept Chair).

• STUDENT BRANCHES: Plan to provide help with whatever they would like to do.

• SECTION MEETINGS: Determine what meeting subject the Section should cover for the year and schedule them along with a resp. person.

NC Council Training Session

• Unraveling the Mystery (IEEE Structure)• Ways to Build Society and Section Synergy• Lunch (discussions)• Where’s the Money?• The Best of Everything• Electronic Resources for Sections• Charting the Path Forward

• Personal & Section Action Plan