NORFOLK COUNTY COUNCIL - Framingham Earl High School€¦ · Web viewHead teacher performance...

NORFOLK COUNTY COUNCILFRAMINGHAM EARL HIGH SCHOOL

Meeting of the Governors of FEHS on 22nd March 2017 at 16.00 p.m

MINUTES FGB(6)

1. Welcome Present: Roger Margand (Chair of Governors), Nicola Furneaux (Head teacher), Helen Otter (training and arrived at 16:20), Liz Humphrey, Peter Porter, Ray Sykes (left at 18:30), Jason Hodgkiss (left at 19:00), John Gordon (left at 19:00) and Trudy Musgrove (left at 19:10). Other: Terry Roberts, Gareth Yassin, Arthur VandenBergh (left at 18:30), and Deborah Steele (Clerk).

Apologies: Alison Randall and Julie Wilson.

Quorate with the exception of item 14.

ACTION

2. Register of Business Interests:

All governors present confirmed that they did not have any interests to declare in any items of this agenda in accordance with the duty imposed by section 16 of the School Governance (Roles, Procedures and Allowances) (England) Regulations 2013.

3. Minutes of the meeting held on 18TH January 2017

Amendments were agreed at the meeting (see embedded document).

Agreement and signature proposed RS, seconded TM and all agreed. Noted confirmation of receipt of the LA’s agreement to the continued office of LA Governor (JG).

4. Matters arising from previous meetings Was item 7 FGB 191016 Homework & PP Is there scope to consider the role of homework across KS3 and 4 and relationship to exams and scope for looking at the organisation of it to progress independent skills different to disposition and capacity to engage? GY advised various opinions were discussed at Middle Leader meetings regarding homework and contribution to the whole school literacy aims at KS4. GY advised of a further meeting to be scheduled with the Lead Governor (JG) and some of the Department Heads (English and history). NF advised the Head of History has attended a Literacy training day and the Literacy co-ordinator attended a Literacy Leadership training event. RM questioned governors will receive an update on the challenge made.NF advised this will be added to the Planner.

ACTION (Admin and not carried forward) NF to revise FGB Annual Meeting Planner.

Carried forward from 131216Was item 7 Governor Review of Mission Statement

ACTION NF

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RM referred to Document 5 circulated in advance and thanked the various contributors for their help in formulating the revisions to the Mission Statement.

NF advised the Statement had been sent to parents along with non-specific information about the School’s position regarding MAT status. No unsolicited feedback was received. Nicola had sought feedback from a couple of parents she had met, and this had been positive.

5. SIDP 2 (Multi-Academy Trust) Outcome of Due Diligence. Recommendation to move to consultation.

See Confidential Minutes of meeting.

6. Governors’ SEF PP thanked governors for contributing to the questionnaire and advised a consolidated document has been added to the Hub.PP highlighted the following outstanding issues for consideration/agreement: Head teacher performance management (autumn Term) to include

well-being and mid-year review – RM to complete with external support advisor by end summer half term.

ACTION RM Complete update of school web site – NF and see item 7. TM noted the need to ensure the FGB minutes are loaded to the web site. PP agreed to take responsibility for oversight of the school web site. JG noted the need for the school to appoint a member of staff with responsibility to ensure the school web site is kept up to date. ACTION NF to report back to next meeting. Include costs in SIDP to ensure effective monitoring – TR agreed to

add details to document (by summer half term). Evaluation of pupil outcomes Year 7 Catch Up grant – GY agreed to

take responsibility for adding to web site and to include in Reports to governors (by summer half term).

Action to ensure green financial RAG rating – TR advised this will remain amber in view of the loan. It was agreed to ensure all other items were actioned and noted the lead governor is AR.

Governor recruitment – RM advised he is speaking to a potential governor this weekend, there are 3 vacancies on the FGB at present (by summer term).

ACTION (Admin) RM. Arrange for (external) moderation of assessment of teaching and

learning – NF advised this will be actioned with a view to report back by the end of the summer term; governor link TM.

Evaluate impact of governor work on student outcomes – PP proposed at the end of each meeting a discussion is placed on the agenda to minute.

ACTION (Admin) Clerk to add as standing item. Improve community engagement and governor profile – NF noted this

is a two way communication process and engagement could be minuted at each meeting.

ACTION (Admin) Clerk to add as standing item & NF to look at how to add governors to Parent Mail. Review progress of action plan – PP proposed review dates July 2017. ACTION (Admin) NF to add to Planner termly review. ACTION (Admin) PP to add updated document to essential Reading folder on GHub.

ACTION RM

ACTION NF

ACTION RM

ACTION CLERK

ACTION CLERK

& NFACTION

NF

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RM thanked PP for his work. ACTION PP

7. Web Site reviewRM noted this is work in progress. NF advised the web site is not compliant and this will be reported on at the next FGB meeting. ACTION NF to action and Clerk to carry forward.TR advised this is a capacity issue and additional hours have been added to a post under recruitment. PP questioned when the web site will be updated. NF advised she is hopeful it will be updated by the next meeting.

ACTION NF

8. Head teacher’s ReportNF referred to the Report circulated in advance: This is the new style HT’s Report and feedback is sought. It includes a Risk Analysis. It is RAG rated. Science and English – red regarding progress towards improvement:

o Not all of science has improved to the point that able to say sufficient progress has been made since the last Ofsted Report.

o A misjudgement was made last year with regard to Year 10 students taking the GCSE Core Science exam at the end of Year 10 which resulted in poor results for the students; the grades achieved following any “retakes” will not be reflected in the school performance tables.

o These issues are a huge risk to school performance. o English results two years ago were an issue and there has

been only marginal improvement last year.o This difference is so marginal that in the light of the new

curriculum, this must be a huge risk. o Actions in place to intervene and manage the risk.

TM thanked the staff for the work during the holidays to assist the Year 11s including during their holiday time. Time lag in funding regarding growing number of students. Change in culture of the school due to rapid rate of growth of school

numbers – due to a fifth of the school coming from out of catchment. Amber – maths and possibility of poor grades based on predicted

grades. Governors noted the pressure this places on the maths department. JH questioned if there is a lack of intervention for the LAPs. GY advised there are sessions for all of the student groups. NF required a check on communication to ensure all parents have been advised. ACTION (Admin) GY to check. JG advised he and GY had discussed the data to see if there is a pattern which occurs annually regarding attainment in Year 10 and 11; if it is the case that the data is off point there has to be a way to articulate this. NF noted the value of being able to discuss with other schools. KS4 uncertainty and inability to report on KS3 attainment is of concern

due to data issues in system. PP advised he found the section on ‘missed milestones’ confusing and requested a RAG rating of the SIDP within every HT report.NF agreed to change the format. NF advised the format is as requested by governors in the past and the SIDP is updated termly (in a different colour to reflect changes).

ACTION GY

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PP questioned attendance and noted overall it is good. AVB noted Year 11 is strong. PP questioned the number of students under 90% and is that typical of the school and national.ACTION AVB to compare against national and update governors in advance of the next meeting. NF advised the English Department Review had the grading removed to allow better focus on strengths and weaknesses and a RAG rating at the end of the document. This is to be the format of all Department Reviews from now on.NF advised Department Reviews will be annexed to HT Reports. JG questioned the 70% of students reporting they enjoyed their English lessons. GY advised in MFL it is 59%, science 61% and history 75%. NF advised this is a good outcome and reinforces the excellent teaching seen on learning walks. JG noted a national survey two years ago showed English to be unpopular. TM questioned how many students were asked. GY advised 349 students. NF advised teachers are reporting on an improvement following the new curriculum. JG noted peer assessment would be an interesting area to monitor.

ACTIONAVB

9. Year 7 Focus ReportNF advised item 9 and 10 are supported by a new format of Report and include an outline of the Year group on entry, prior attainment, details of the out of catchment cohort, disadvantaged cohort and changes, SEN, emotional needs (EAL etc) and mental health. EH asked if bereaved children are included. NF agreed this would be helpful.

NF highlighted from the Report: Code Q equates to pending. EAL is English as Additional Language. Working towards a consistent style of reporting across subjects

including behaviour. Data on entry flawed and important to remember this. House point system is not sufficiently robust to include in Governor

Reports but is analysed by the Leadership Team. A positive Year group. Catch up funding included. JG questioned when comparing with Year 9, the distribution of attainment data regarding gender is very different and can this be seen across another Year group. GY advised it is not possible to answer this and the issue had been noted. NF advised the change to the FGB Annual Planner reflects the need for Governor Reports to support improvement and progress in school and be of value to the Leadership Team.JG questioned the need to consider why boys do not continue to make the progress demonstrated in this year group. TM noted this has been highlighted in previous Lead Governor reports and is a risk for Year 7 as to why do they later dip. JG raised this is true of PP and middle attainers as a risk. JG advised on a link previously circulated to a document reporting on national performance and anomalous circumstances shown in this Report.

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ACTION (Admin) NF to add as a risk and recirculate Report. JG questioned if the Primaries could report on successful interventions leading to the progress made by boys. NF noted the need to understand out of catchment students and PP children. NF agreed to undertake a focused look at the gender and LAP/MAP/HAP profiles across the year to identify students who are not doing well. ACTION GY to report back. AVB advised the data with regard to engaged PP students is an area to celebrate.

ACTION NF

ACTION GY

10. Year 9 Focus ReportPP questioned if the rate of engagement continues for PP students in Year 9. NF referred to the Report and confirmed the high numbers of PP students exceeding non PP is generally sustained. AVB advised a break down was prepared for Form Tutors to inform them of PP engagement. JG questioned the terminology and asked for consistency. NF agreed. JG questioned Year 7 section included numbers in Nurture and asked for this to be included across the Year 8 Report to identify how many were in Year 7. NF agreed. ACTION (Admin) NF and GY to include in future Reports. PP noted the Options section is interesting.

NF advised: This is a good cohort in terms of behaviour. A risk regarding MFL student numbers and a check will be made of the

timetable to confirm there is no blocking; this will affect EBacc outcomes in two years’ time.

See Confidential Minutes JG questioned if there is a maximum group size. GY advised group size is dependent upon available room sizes. PP questioned inconsistency feedback of the Year 9 Form Tutors, the quality of form time and whether this is a reason for it. NF advised it is not possible to say if this is the case and the student feedback has been carefully considered as a lot of hard work is done to provide materials for the Form Tutors weekly. The new Leader of the Team will be responsible for drilling into this area. TM asked if this has been brought up in performance management process as required by governors previously. NF advised she will review and work is needed around this area. GY advised based on his knowledge of the individual Form Tutor it may be the material provided. TM required further action as it is two hours of a student’s week and it must have value. ACTION NF to report back. Governors thanked NF and commended the format of the Report.

ACTION NF/ GY

ACTION NF

11. Report from committees:Report of the F & R meeting 150317 (verbal update)RS summarised the Minutes in the absence of AR.

Ratification of SFVS

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RS questioned why this was agreed in January 2017 but had not been submitted to NCC as required. RM advised there was an amendment regarding the HT Performance Review timetable and FGB agreement to the amendment is required. The FGB agreed the amendment. Proposal for signature and submission by NF seconded PP and all agreed.

Catering – see Minutes of F & R meeting.

RECOMMENDATION TO FGB& R meeting 150317 to approve the Three Year Budget.

See document added to GHub - Three Year Budget setting and Commentary (TR)

TM questioned the decrease in teacher numbers. TR advised this is a software error.

Governors followed the recommendation from F&R to approve the Three Year Budget proposed PP and seconded EH and all agreed.

Pupil Premium JG advised of his challenge (see F & R meeting Minutes): The F & R folder contains a detailed commentary. On the difficulty in working out how much PP funding is spent per

activity and how to assess value for money in terms of impact of PP spend.

Suggestion made as to how to evaluate. Just under 60% of PP funds go into Nurture provision. 21 students linked to PP funds in Year 7 but only 7 of these students

are in Nurture; 14 students do not benefit from around 60% of the PP funding in circumstances when they are not making the progress governors need to see.

The group of 14 account for 8/9% of the Year 7 cohort not making the expected progress and as a result the Head teacher cannot make a case that money is effective with regard to whole spend

Clear there is a positive impact on progress from the Nurture provision, but this leaves the challenge unanswered around non-Nurture students and how to extend the benefit outside Nurture rather than undo good work.

GY advised in the last week software Vision Map has been installed to track groups of students and assign costs. PP questioned the restructure of the support staff. TR advised matters have changed since the original discussion in January 2017 and in the light of increased pupil numbers the issue will be revisited and any additional money invested in teaching.

Report of the Policy meeting 070317.RM gave a verbal update to the meeting and outline the recommendations to the FGB which were noted.

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To review School Web site as part of the Governor Self-Evaluation (Paper from TR to (1) Identify areas of statutory compliance and gaps and (2) proposals for future management (mechanics and content) and (3) regular monitoring)

See item 7. To note that the SEN Policy is due for renewal Spring 2017 however

ratification was carried forward to the summer 2017 to allow the Appendices to be amended.

12. Safeguarding Report and Action Plan update (2)TM advised: Two documents have been circulated in advance. The end of Year Governor Report is updated regularly and the Action

Plan is discussed at meetings with JW. Meeting held with Taboo (chosen as a representative group) and

answers need to be taken in context that it is a small group of Year 10 students.

They were an engaging group of students. Further research required regarding bullying based on student

feedback given at the meeting and a need to randomly select students to take part.

Favouritism and relevance – has to be taken in context of Year 10 and changes to curriculum may not be reflected in their answers.

Nothing raised of a safeguarding concern. NF noted their complete lack of understanding (in Taboo) with regard to staying safe when using social media and this will be picked up. ACTION (Admin) NF A final Report will be presented to the July FGB. PP questioned if there is a national PHSE curriculum requirement. NF advised not; the School has a Director of PHSE with another member of staff responsible for Years 7 and 8 and a Department Review is required. ACTION (Admin as forms part of HT Report) GY to schedule Department Review.PP advised he has completed the safer recruitment course.

ACTION NF

ACTION GY

13. SIDP 6 Report (Behaviour) It was noted due to a governor’s resignation that there was currently no Lead Governor assigned and RM filled in for this item.

RM thanked JW for her assistance in completing the Report and advised there will be a follow up agenda item in July.

RM advised: A need for comparison against historical data. Work to be done in Year 8 and with boys.

NF highlighted (key objectives on the SIDP): Discrepancy between behaviour in lessons (good) and at lunchtime. Action to be taken. Year 8 have a different profile not typical to the school and a good

group to reflect on. Need for care as ten students account for the behaviour issues and

must not generalise; success must be celebrated. Positive actions to engage students who are great children and need to

ensure they enjoy education. EH questioned the need to prioritise the issues.

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EH questioned if Year 8 are impulsive. NF advised probably and linked to their maturity. GY advised when analysing the issues it is indicative of silliness and immaturity and is sufficiently low level that students do not move to being on Report and generally respond well to intervention. Governors noted that this is replicated in schools across the County. NF advised their profile on intake was very different to previous year groups.

14. SIDP 1 & 7 Report (Values and Ethos) Noted as not quorate for this item. EH thanked NF for her support and highlighted: The value of the discussion particularly at a time when the school faces

a period of change. Nurture section to be addressed when next reporting. NF advised a Nurture Report is scheduled for April (Boxall profile) and July (full report) 2017. Governors can be confident the school offers clear values that are

seen throughout the whole school. The priority is the updating of the web site. NF commented on the questions in the report and advised she would report back on the issue of student evaluation. ACTION NF (written update for next meeting).

ACTION NF

15. AOB- none.

Taken before item 14

16. Confidential Items:Confidential Minutes 180117 RM summarised the Minutes and acceptance & signature proposed PP and seconded NF and all agreed. Items for next meeting

See updated Planner

Matters arising from meeting 220317 (not separately listed)Was item 8 comparison of student absence (under 90%) compared to national AVBWas item 9 focused look at the gender and LAP/MAP/HAP profiles across the year to identify students who are not doing well GY Was item 10 Report (anonymised) on Form Time performance, value and impact NF Was item 14 SIDP 1 & 7 Report (Values and Ethos) – update on questions at end of Governor Report NF

Separate itemWeb Site Audit (NF)New standing items:

Evaluate impact of governor work on student outcome (reflection) Governor engagement in school and community (reflection and

planned events)Closure

Date of next meeting: 260417 @ 16:00

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NOTE: 240417MAT Working Group 15:30 and Extra Ordinary FGB 17:00 hours (Agenda item Resolution to move to formal consultation process for change of status to Academy and MAT).Apologies JH & TM

(Note: Clerk absent 310317 – 240417.Please note Minutes of this meeting and FGB Planner for Agenda Reports required as the Agenda will be posted later than usual.)

The meeting closed at 19:20

Signed

Dated

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NORFOLK COUNTY COUNCIL - Framingham Earl High School€¦ · Web viewHead teacher performance...

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