NIT_1

INDIAN OIL CORPORATION LIMITED

TENDER NO

Supply of Complete Shell & Tube Heat Exchanger along with

Test Ring, Test Flange, Gland Test Ring

INDIAN OIL CORPORATION LTD. (IOCL)


BARAUNI REFINERY

TENDER NO.: RBRM15F053

Supply of Complete Shell & Tube Heat Exchanger along with complete

Gland Test Ring with Fasteners & Gaskets

Refinery

INVITED BY:

CHIEF MATERIALS MANAGER

INDIAN OIL CORPORATION LTD. (IOCL)

BARAUNI REFINERY

PO-BARAUNI OIL REFINERY

DIST: BEGUSARAI

BIHAR-851114

INDIA

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complete set of

Gaskets at Barauni

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INDEX

S. No. DOCUMENT PAGE NO.

1 NOTICE INVITING TENDERS 3

2 PRE-QUALIFICATION CRITERIA (PQC) 4-5

3 GENERAL GUIDELINES TO THE VENDOR 6-20

4 EVALUATION & LOADING CRITERIA 21-22

5 PROFORMA FOR DETAILS OF ANNUAL TURN OVER AS PER PQC 23

6 PROFORMA FOR DETAILS FOR PAST EXPERIENCE AS PER PQC 24

7 PROFORMA OF EXCEPTIONS AND DEVIATIONS 25

8 UNDERTAKING BY THE TENDERER(S) 26

9 LIST OF BANK APPROVED TRANSPORTER 27

10 FORMAT FOR DECLARATION OF HOLIDAY LIST

ATTACHED

SEPARATELY

11 AGREED TERMS AND CONDITIONS ATC (INDIGENOUS)

12 AGREED TERMS AND CONDITIONS ATC (IMPORT)

13 GENERAL PURCHASE CONDITIONS & FORMATS FOR BANK

GUARANTEES

14 INSTRUCTION TO BIDDERS ON E-TENDERING AND LIST OF BOARD

OF DIRECTORS

15 PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL

ENTERPRISES

16 ENQUIRY CUM OFFER (RFQ) AND TECHNICAL SPECIFICATIONS

ALONG WITH TECHNICAL EVALUATION AND LOADING CRITERIA

18 BILL OF MATERIAL (BOQ)- PRICED

ALL ABOVE DOCUMENTS FORM PART OF THE TENDER DOCUMENTS

IN THE EVENT OF ANY IRRECONCILABLE CONFLICTS, THE HIERARCHY FOR ACCEPTANCE SHALL BE:-

(i) SPECIAL TERMS AND CONDITIONS AS PER TECHNICAL SPECIFICATION ALONG WITH

TECHNICAL EVALUATION AND LOADING CRITERIA.

(ii) AGREED TERMS AND CONDITIONS (INDIGENOUS OR IMPORT)

(iii) GENERAL PURCHASE CONDITIONS AND GPC ADDENDUM

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BARAUNI REFINERY, PO-BARAUNI OIL REFINERY, DIST: BEGUSARAI

BIHAR-851114

Notice Inviting Tender (NIT): OPEN E-Tender (National)

Indian Oil Corporation Limited, a Company incorporated in India invites E-tender under TWO

Bid (Part-I:Techno Commercial Bid and Part-II : Price Bid) from bonafide experienced

Manufacturers/Suppliers of Sound Financial standing and reputation for the job defined in this

tender covering following items. The details of the tender are given below:-

DESCRIPTION Supply of Complete Shell & Tube Heat Exchanger along with complete

set of test ring, test flange, gland test ring with fasteners & gaskets at

Barauni Refinery

Tender No. RBRM15F053

Type of Tender Open E-tender (National)

Tender Fee (in INR) NIL

EMD Amount (in INR) Rs. 140,070.00 (Indian Rupees One Lakh Forty Thousand Seventy Only)

1. Please submit EMD in the form of Demand Draft / Pay Order / Banker Cheque or Bank

Guarantee or through Electronic Clearance System (ECS). Note EMD below Rs. 1 lakh is not

acceptable in the form of Bank Guarantee.

2. EMD exempted categories: As per MSME Act, 2006 (MSE /or erstwhile NSIC Registered

Parties), Central/State PSUs and JVs of IOCL.

3. Please also refer “Instruction to Bidders” for further information on EMD submission.

Address of the issuing authority Chief Materials Manager Barauni Refinery PO-

Barauni Oil Refinery

Dist : Begusarai, Bihar-851114, India

Phone : +91-6243-275382/5383/5368

Fax : +91-6243-240166

E-mail : [email protected]

[email protected]

[email protected]

Download Start & Bid Submission

Start Date (DD.MM.YYYY) & Time

06.11.2015 09:00 HRS IST

Download End & Bid Submission End

Date ( DD.MM.YYYY) & Time

28.11.2015 17:00 HRS IST

Technical Bid opening date

(DD.MM.YYYY) & Time

01.12.2015 15:00 HRS IST

Bids shall be opened from 1500 hrs IST onwards on bid opening date.

Tender document (Non-Transferable) can be downloaded from IOCL e-tendering web site:

www.iocletenders.gov.in. Bids in physical form sent through fax/e-mail/courier/post will not be

acceptable. Any corrigendum/time extension/addendum shall be published on our website:

www.iocletenders.gov.in only.

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PRE-QUALIFICATION CRITERIA:

1 FINANCIAL CRITERIA

THE ANNUAL TURNOVER OF THE BIDDERS DURING ANY OF THE PRECEDING THREE FINANCIAL

YEARS I.E. 2012-13, 2013-14 & 2014-15 SHOULD BE AT LEAST Rs. 71,07,000.00 (Rupees Seventy

One Lakhs Seven Thousand Only)

2 COMMERCIAL EXPERIENCE CRITERIA

FOR EXPERIENCE, THE ORDER(S) EXECUTED BY THE BIDDER, DURING THE LAST FIVE YEARS

ENDING ON THE LAST DAY OF THE MONTH IMMEDIATELY PRECEDING THE MONTH IN WHICH

THE LAST DATE OF BID SUBMISSION FALLS, SHOULD BE CONSIDERED AS UNDER:

THREE COMPLETED ORDERS OF “SIMILAR ITEM” EACH COSTING NOT LESS THAN AMOUNT

EQUAL TO Rs. 35,53,500.00 (Rupees Thirty Five Lakhs Fifty Three Thousand Five Hundred

Only) (ON FOR DISPATCH POINT BASIS)

OR

TWO COMPLETED ORDERS OF “SIMILAR ITEM” EACH COSTING NOT LESS THAN AMOUNT

EQUAL TO 47,38,000.00 (Rupees Forty Seven Lakhs Thirty Eight Thousand Only) (ON FOR

DISPATCH POINT BASIS)

OR

ONE COMPLETED ORDER OF “SIMILAR ITEM” COSTING NOT LESS THAN AMOUNT EQUAL TO

Rs. 59,22,500.00 (Rupees Fifty Nine Lakhs Twenty Two Thousand Five Hundred Only) (ON

FOR DISPATCH POINT BASIS)

“SIMILAR ITEM” AS MENTIONED ABOVE WILL BE “Complete Shell & Tube Heat Exchanger

(TEMA Class-R, Type – AES, IBR)”

3 TECHNICAL PRE-QUALIFICATION CRITERIA

VENDOR IS TO MEET THE TECHNICAL PRE-QUALIFICATION CRITERIA AND HAVE TO ENCLOSE ALL

NECESSARY DOCUMENTS ALONG WITH THEIR UN-PRICED BID. TECHNICAL EVALUATION OF THE

VENDOR SHALL ONLY BE DONE IF THEY ARE MEETING THE FOLLOWING TECHNICAL PRE-

QUALIFICATION CRITERIA:-

1. Tenderer must have experience in manufacturing & supply of “Complete Shell & Tube Heat

Exchanger (TEMA Class-R, Type AES, IBR)” in any Refinery/ Fertilizers/ Power plants/

Petrochemicals during any of the last five years ending on last day of the month

immediately previous to the month in which last date of bid submission falls. Copy of the

completed work order along with completion certificate must be submitted along with the

bid as proof of their experience. The experience documents must be direct order from any

industry or any subcontracting document must have approval of the engineer n-charge of

the parent industry.

2. The tenderer is to enclose the list of work orders along with detailed scope of work and

complete address of the client, phone no., email, name of contact persons, website etc., for

whom they have executed such jobs in support of their claims that they are meeting the

technical pre-qualification criteria.

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FOR FULFILLING THE COMMERCIAL EXPERIENCE CRITERIA BIDDER SHALL SUBMIT ANY ONE OF

THE FOLLOWING DOCUMENTS:

1. PURCHASE ORDER COPY ALONG WITH INVOICE(S) WITH CERTIFICATION THAT SUPPLIES

AGAINST THE INVOICES HAS BEEN EXECUTED.

2. PURCHASE ORDER COPY ALONG WITH BANK CERTIFICATE INDICATING PAYMENT

AGAINST THE PO

3. EXECUTION CERTIFICATE BY CLIENT WITH ORDER VALUE

4. GOODS RECEIPT NOTE (GRNS) IN CASE WHERE IOCL IS A CLIENT

5. OR ANY OTHER DOCUMENT IS TO BE SUBMITTED BY BIDDER IN SUPPORT OF EXECUTION

NOTE:

BIDDER TO SUBMIT COPY OF BOARD OF DIRECTOR DETAILS, CERTIFICATE OF INCORPORATION,

AUDITED BALANCE SHEET FOR PREVIOUS THREE YEARS, COPY OF MEMORANDUM AND ARTICLE

OF ASSOCIATION/COMPANY REGISTRATION, EXECUTED PO COPIES ETC SHOWING

CONSTITUTION OF BIDDERS TOWARDS FULFILLMENT OF COMMERCIAL PQC ALONG WITH

TECHNO COMMERCIAL BID COMING UNDER SAME MANAGEMENT BIDDER SHALL FURNISH

ALONG WITH THE BID (UN-PRICED) THE NECESSARY DOCUMENTARY EVIDENCE/PROOF IN

SUPPORT OF CLAIM FOR MEETING THE ABOVE PRE-QUALIFICATION REQUIREMENT.

ALL PQC DOCUMENTS DULY SCANNED TO BE UPLOADED BY BIDDER IN SEPARATE ELECTRONIC

ENVELOPE ON THE PORTAL. UN-PRICE BID AND PRICE BID EACH, ALSO TO BE SUBMITTED IN

SEPARATE ELECTRONIC ENVELOPE AS PER PROVISION ON THE E-PORTAL. THUS THERE WILL BE

MAINLY THREE PARTS IN WHICH BID HAD TO BE SUBMITTED VIZ. PQC PART, UN-PRICE BID &

PRICE BID.

NOTWITHSTANDING ANY OTHER CONDITION / PROVISION IN THE TENDER DOCUMENTS, IN

CASE OF AMBIGUITY OR INCOMPLETE DOCUMENTS PERTAINING TO PQC, BIDDERS SHALL BE

GIVEN ONE OPPORTUNITY WITH A FIXED DEADLINE AFTER BID OPENING TO PROVIDE

COMPLETE AND UNAMBIGUOUS DOCUMENTS IN SUPPORT OF MEETING THE PRE

QUALIFICATION CRITERIA. IN CASE THE BIDDER FAILS TO SUBMIT ANY DOCUMENT OR

SUBMITS INCOMPLETE DOCUMENTS WITHIN THE GIVEN TIME, THE BIDDER’S TENDER IS

LIABLE TO BE REJECTED.

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GENERAL GUIDELINES TO THE VENDOR TO SUBMIT THE QUOTATION:

1 SUBMIT YOUR OFFER ON-LINE ON IOCL E-TENDER WEBSITE: www.iocletenders.gov.in

ONLY. ANY ADDENDUM/CORRIGENDUM/SALE DATE EXTENSION IN RESPECT OF ABOVE

TENDER SHALL BE ISSUED ON OUR WEBSITE: www.iocletenders.gov.in ONLY AND NO

SEPARATE NOTIFICATION SHALL BE PUBLISHED IN THE PRESS. BIDDERS ARE THEREFORE

REQUESTED TO REGULARLY VISIT OUR WEBSITE TO KEEP THEMSELVES UPDATED.

2 BIDS WILL BE ACCEPTED ONLY THROUGH THE E-TENDER PORTAL. NO MANUAL BIDS SHALL

BE PERMITTED ALONG WITH ELECTRONIC BIDS. TENDER ISSUING AUTHORITY IS NOT

RESPONSIBLE FOR THE DELAY/NON-DOWNLOADING OF TENDER DOCUMENTS BY THE

RECIPIENT DUE TO ANY PROBLEM IN ACCESSING THE E-TENDER WEBSITE. THE TENDER

ISSUING AUTHORITY IS ALSO NOT RESPONSIBLE FOR DELAY IN UPLOADING BIDS DUE TO

ANY PROBLEM IN THE E-TENDER WEBSITE.

3 THE SYSTEM TIME (IST) DISPLAYED ON E-TENDERING WEB PAGE SHALL BE THE REFERENCE

TIME AND NO OTHER TIME SHALL BE TAKEN INTO COGNIZANCE.

4 THE UNPRICED AND PRICE BIDS HAVE TO BE SUBMITTED ONLINE ONLY. HOWEVER,

DOCUMENTS LIKE EMD AND ANY OTHER DOCUMENTS MENTIONED IN THE TENDER WHICH

NEEDS TO BE SUBMITTED IN HARD COPY HAVE TO BE SUBMITTED OFFLINE.

5 PLEASE QUOTE UNIT RATE FOR EACH ITEM AS PER OUR UNIT OF MEASUREMENT.

6 COMPLETE SPECIFICATIONS FOR THE ITEMS OFFERED TOGETHER WITH DESCRIPTION,

LITERATURE AND SAMPLES CALLED FOR AND MARKERS NAME, BRAND, ETC. MUST BE

FURNISHED.

7 PLEASE QUOTE YOUR RATES, OTHER CHARGES AND APPLICABLE TAXES AND DUTIES

STRICTLY IN THE SPACE PROVIDED IN THE PRESCRIBED PRICE SCHEDULE (BOQ) OR UN-

PRICED SCHEDULE RESPECTIVELY.

8 THE BIDS SHALL BE UPLOADED IN 2(TWO) PARTS {PART-I : TECHNO-COMMERCIAL BID

(PACKET:1 & PACKET:2)AND PART-II : PRICE BID) IN ELECTRONIC FORM ONLY THROUGH

INDIAN OIL E-TENDERING SYSTEM ON IOCL E-TENDERING WEBSITE

www.iocletenders.gov.in

PART-I: TECHNO-COMMERCIAL BID, I.E. UN-PRICED BID SHOULD CONTAIN:-

PACKET: 1: THE DOCUMENTS TO BE SUBMITTED AGAINST EMD AND PQC:-

1 SCANNED COPY OF EMD DEMAND DRAFT/BANKERS CHEQUE/ ECS DETAILS.

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2 DOCUMENTS TOWARDS FULFILLMENT OF PRE-QUALIFICATION CRITERIA OF THE

TENDER.

PACKET: 2: THE FOLLOWING DOCUMENTS TO BE SUBMITTED:-

1 TENDER DOCUMENT DULY SIGNED AND STAMPED ON EACH PAGE AS A TOKEN OF

ACCEPTANCE

2 IOCL GENERAL PURCHASE CONDITIONS AND ADDENDUM TO GPC DULY SIGNED AND

STAMPED ON EACH PAGE.

3 AGREED TERMS AND CONDITIONS (ATC- INDIGENOUS OR IMPORT) DULY FILLED,

SIGNED & STAMPED.

4 “PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING” DULY FILLED,

SIGNED AND STAMPED.

5 UN-PRICED PRICE SCHEDULE INDICATING QUOTED/NOT QUOTED AGAINST EACH ITEM

(PRICE SHOULD NOT BE FILLED IN UNPRICED BID). ALSO QUOTE TAXES & DUTIES IN

UN-PRICED SCHEDULE.

6 DEVIATION SHEET, IF ANY.

PART-II: PRICED BID

(PACKET: 3) SHOULD CONTAIN:-

• PRESCRIBED PRICE SCHEDULE (BOQ) WITH BASIC UNIT PRICE. THE PRICED BOQ SHOULD

BE UPLOADED STRICTLY AS PER FORMAT AVAILABLE WITH THE TENDER IN THE

WEBSITE FAILING WHICH THE OFFER IS LIABLE FOR REJECTION.

9 EARNEST MONEY DEPOSIT ( EMD)

9.1 EMD AS MENTIONED IN THE NOTICE INVITING TENDER IS TO BE SUBMITTED THROUGH

PAY ORDER/ BANKER CHEQUE /DEMAND DRAFT / THROUGH ELECTRONIC CLEARANCE

SYSTEM (ECS) / BANK GUARANTEE (BG) AS PER FORMAT AVAILABLE IN GPC. DD/BC

SHOULD BE IN FAVOUR OF ACCOUNTS OFFICER, BARAUNI REFINERY PAYABLE AT BARAUNI.

9.2 EMD SHALL BE SENT BY VENDOR DIRECTLY TO US AND SCANNED COPY OF THE SAME

SHALL BE FURNISHED ALONG WITH UN-PRICED PART OF THE BID. EMD INSTRUMENT IN

PHYSICAL FORM SHOULD BE ENCLOSED IN A SEALED ENVELOPE SUPER-SCRIBED WITH

“OFFLINE EMD”, BIDDER’S NAME, TENDER NO., DUE-DATE AND ITEM DULY ADDRESSED TO

CHIEF MATERIALS MANAGER, INDIAN OIL CORPORATION LTD, BARAUNI REFINERY,

P.O.:BARAUNI OIL REFINERY, DIST : BEGUSARAI, BIHAR:851114.

9.3 THE EARNEST MONEY DEPOSIT (EMD) AS SPECIFIED AGAINST EACH TENDER OF VALUE

BELOW RS ONE LAKH SHOULD BE SUBMITTED BY WAY OF PAY ORDER/ DEMAND DRAFT /

THROUGH ELECTRONIC CLEARANCE SYSTEM (ECS) ONLY AND ABOVE RS ONE LAKH BY WAY

OF PAY ORDER/ DEMAND DRAFT / BANKERS CHEQUE OR ELECTRONIC CLEARANCE SYSTEM

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(ECS) OR BANK GUARANTEE ONLY. BANK GUARANTEE SHOULD BE STRICTLY AS PER IOCL

FORMAT VALID FOR MINIMUM THREE MONTHS FROM BID VALIDITY DATE. IN CASE OF

ECS, THE DETAILS OF THE DEPOSIT (NAME OF THE BANK, TRANSACTION DETAILS ETC.)

SHALL BE FURNISHED BY THE BIDDER IN THE UN PREICED BID.

OUR BANK DETAILS ARE AS UNDER FOR RTGS TRANSFER:

SBI, BARAUNI REFINERY COMPLEX BRANCH. BANK BRANCH CODE – 1502

BANK ACCOUNT HOLDER NAME: INDIAN OIL CORPORATION LIMITED

ACCOUNT NO. : 11592307082

IFSC CODE : SBIN0001502

BANK : SBI

BRANCH : BARAUNI REFINERY CAMPUS

PLEASE INTIMATE US AFTER SUBMITTING EMD IN CASE OF SWIFT TRANSFER (ST)

PREFERABLY WITH IOCL'S VENDOR CODE (IF ANY). AFTER TRANSFERRING THE EMD BY THE

VENDOR THROUGH NEFT / RTGS INTO OUR BANK ACCOUNT, VENDOR MAY SEND THE

DETAILS OF EMD REMITTANCE VIDE BANK TRANSFER NO (UTR NO.), VENDOR CODE NO.(IF

ANY) THROUGH EMAIL TO TENDERING OFFICER / [email protected] AND A COPY

TO [email protected].

9.4 FOREIGN VENDORS TO GET BANK GUARANTEE ISSUED BY SCHEDULED BANK OPERATING IN

INDIA, INCLUDING THE INDIAN BRANCH OF A FOREIGN BANK RECOGNIZED AS A

SCHEDULED BANK IN INDIA.

9.5 IN CASE OF FOREIGN BIDDERS, THE EMD SHALL BE IN EQUIVALENT US DOLLAR. BASED ON

AUTHORIZATION BY FOREIGN BIDDER, THEIR INDIAN ASSOCIATES MAY BE ALLOWED TO

SUBMIT EMD IN INR IN FORM OF ONLY DEMAND DRAFT / BANKERS CHEQUE.

9.6 EMD SHOULD BE SUBMITTED ALONG WITH TECHNICAL BIDS ONLY OTHERWISE OFFER IS

LIABLE FOR REJECTION. IN CASE THE BANK GUARANTEE IS DIRECTLY SENT BY THE BANKERS

TO IOCL, THEN CERTIFIED COPY OF THE SAID BG TO BE ENCLOSED ALONG WITH TECHNICAL

BIDS.

9.7 THE BIDDER SHOULD ENSURE THAT THE ABOVE MENTIONED EMD INSTRUMENT SHOULD

REACH TO TENDER INVITING AUTHORITY WITHIN ONE WEEK OF TECHNO-COMMERCIAL

BID OPENING DATE.

9.8 TENDERS WITHOUT SCANNED COPY OF EMD DETAILS IN THE E-TENDER AND/OR

PHYSICALLY NOT RECEIVED WITHIN DUE DATE AND TIME OF BID SUBMISSION ARE LIABLE

TO BE REJECTED. IOCL SHALL NOT BE RESPONSIBLE FOR POSTAL/COURIER DELAY, NON-

RECEIPT OR LOSS IN TRANSIT.

9.9 EMD IS NOT REQUIRED TO BE SUBMITTED BY THOSE BIDDERS WHO ARE GOVT.

ORGANIZATIONS/PUBLIC SECTOR UNDERTAKINGS OF THE CENTRAL / STATE

GOVERNMENTS / JV COMPANIES OF IOCL.

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9.10 MICRO & SMALL ENTERPRISES (MSE) REGISTERED WITH AGENCIES AS MENTIONED IN PPP

ARE EXEMPTED FROM PAYMENT OF EARNEST MONEY DEPOSIT (EMD). ONLY FOR THE

ITEMS FOR WHICH THE MSE IS REGISTERED. EM-II CERTIFICATE IS REQUIRED TO BE

SUBMITTED BY THE VENDOR.

9.11 JOINT VENTURE COMPANIES OF INDIAN OIL CORPORATION LIMITED ARE ALSO

EXEMPTED FROM SUBMITTING EMD.

9.12 RELEASE OF EMD:

9.12.1 EMD OF BIDDERS DISQUALIFIED DURING TECHNO-COMMERCIAL BID EVALUATION

SHALL BE RELEASED IMMEDIATELY AFTER APPROVAL OF PRICE BID OPENING.

9.12.2 EMD OF BIDDERS QUALIFIED IN THE TECHNO-COMMERCIAL BID BUT UNSUCCESSFUL IN

THE PRICE BID STAGE SHALL BE RELEASED IMMEDIATELY AFTER FINAL APPROVAL OF

THE ORDERING PROPOSAL BY THE COMPETENT AUTHORITY.

9.12.3 EMD OF THE SUCCESSFUL BIDDER SHALL BE RELEASED AFTER RECEIPT OF AN

ACCEPTABLE PBG.

9.13 FORFEITURE OF EMD: EMD SHALL BE FORFEITED AND BIDDER WILL BE PUT ON HOLIDAY

LIST IN THE FOLLOWING CIRCUMSTANCES:

9.13.1 IN CASE THE BIDDER ALTERS / MODIFIES / WITHDRAWS THE BID SUO-MOTO AFTER

OPENING THE BIDS (TECHNICAL BIDS IN CASE OF TWO BID SYSTEM) WITHIN THE

VALIDITY PERIOD. IN SUCH A CASE, THE TENDER SUBMITTED BY THE BIDDER SHALL BE

LIABLE FOR REJECTION.

9.13.2 IN CASE THE TENDER IS ACCEPTED AND THE BIDDER FAILS TO DEPOSIT THE PBG OR TO

EXECUTE THE CONTRACT WITHIN THE STIPULATED PERIOD.

10 TENDER OPENING:

10.1 THE UN-PRICED OFFERS SHALL BE OPENED ON THE DUE DATE AS PER NOTICE INVITING

TENDER (NIT) IN OUR OFFICE AND THE PRICED OFFER OF BIDDER WHOSE UN-PRICED

OFFERS ARE FOUND TECHNO-COMMERCIAL ACCEPTABLE SHALL BE OPENED ON A

SUITABLE DATE FOR WHICH A SEPARATE INTIMATION SHALL BE FURNISHED TO THE

TECHNO-COMMERCIALLY ACCEPTABLE BIDDERS.

10.2 WITNESSING OF OPENING OF TECHNICAL BID & PRICE BID OF THE TENDER SHALL BE

ONLINE AT OUR WEBSITE.

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10.3 OFFER SHALL BE SUBMITTED IN ONLINE MODE ON ABOVE GIVEN IOCL E-TENDERING

WEBSITE DURING THE PRESCRIBED PERIOD INDICATED IN NIT. THE UN-PRICED BIDS SHALL

BE OPENED ON THE DATE AND TIME INDICATED IN NIT.

10.4 IOCL RESERVES THE RIGHT TO EXTEND THE TENDER DUE DATE BEFORE BID OPENING.

10.5 THE INTIMATION FOR OPENING OF PRICED BIDS OF THE TECHNO-COMMERCIALLY

ACCEPTABLE OFFERS SHALL BE SENT FROM e-TENDER SITE BEFORE PBO.

11 TIME FOR COMPLETION:

11.1 THE TIME ALLOWED FOR COMPLETION OF THE WORK SHALL BE RECKONED FROM THE

DATE OF LETTER OF ACCEPTANCE (LOA) / PURCHASE ORDER (PO). PLEASE MENTION BEST

POSSIBLE SHORTEST DELIVERY PERIOD FROM THE DATE OF FOA/PURCHASE ORDER ON

FOR BARAUNI REFINERY BASIS.

11.2 UNLESS OTHERWISE SPECIFIED MATERIALS SHOULD BE SUPPLIED IN ONE LOT WELL

WITHIN THE CONTRACTUAL DELIVERY PERIOD.

11.3 TIME AND DATE OF DELIVERY OF MATERIALS AS STIPULATED IN THE ORDER SHALL BE

DEEMED TO BE THE ESSENCE OF THE CONTRACT. IN CASE OF DELAY IN EXECUTION OF THE

ORDER BEYOND THE DATE OF DELIVERY AS STIPULATED IN THE ORDER OR ANY

EXTENSIONS SANCTIONED, IOCL MAY AT HIS OPTION EITHER :-

11.3.1 ACCEPT DELAYED DELIVERY AT PRICES REDUCED BY A SUM EQUIVALENT TO ONE HALF

OF ONE PERCENT (1/2%) OF THE VALUE OF ANY GOODS NOT DELIVERED FOR EVERY

WEEK OF DELAY OR PART THEREOF LIMITED TO A MAXIMUM OF 5% OF THE TOTAL

ORDER VALUE. DATE OF RR/LR SHALL BE DEEMED TO BE THE DATE OF DELIVERY.

11.3.2 CANCEL THE ORDER IN PART OR FULL AND PURCHASE SUCH CANCELLED QUANTITIES

FROM ELSEWHERE ON ACCOUNT AND AT THE RISK OF THE BIDDER, WITHOUT

PREJUDICE TO ITS RIGHTS UNDER (I) ABOVE IN RESPECT OF GOODS DELIVERED.

12 MODE OF PAYMENT & ACCEPTANCE CRITERIA:

12.1 BIDDERS MAY NOTE THAT IOCL (BR) SHALL RELEASE ALL PAYMENTS THROUGH E-

PAYMENT MODE (RTGS / NEFT/ ACCOUNT TO ACCOUNT TRANSFERS) ONLY AND NOT

THROUGH ANY OTHER MODE. BIDDERS MUST THEREFORE, SUBMIT THEIR BANK DETAILS

AS PER FORMAT WITHOUT FAIL.

12.2 BESIDES, ALL BANK CHARGES INCIDENTAL TO PAYMENT AGAINST DISPATCH DOCUMENTS

THROUGH BANK (IF APPLICABLE) SHALL BE TO VENDORS ACCOUNT ONLY.

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13 OTHER MISCELLANEOUS POINTS

13.1 PLEASE INDICATE YOUR S.T/ C.S.T REGISTRATION NO., PAN NUMBER AND EXCISE

REGISTRATION NO.

13.2 MODVAT: IOCL BARAUNI REFINERY IS ENTITLED TO CLAIM MODVAT ON THE PERMISSIBLE

INPUTS AND CAPITAL GOODS, SUBJECT TO THE CONDITIONS/ PROCEDURES LAY DOWN BY

GOVT. OF INDIA. BIDDER SUBMITTING THE QUOTATION MUST NOTE THIS AND FURNISH

ALL RELEVANT DETAILS INCLUDING THE FOLLOWING: -

13.2.1 IF BIDDER IS A MANUFACTURER, EXCISE REGISTRATION NUMBER AND ECC NUMBER,

EXCISE TARIFF NUMBER AND THE MAXIMUM RATE OF EXCISE DUTY APPLICABLE. IF

AVAILING BENEFIT UNDER SSI CATEGORY, THE EFFECTIVE RATE OF EXCISE DUTY

PAYABLE (IF THIS RATE IS DIFFERENT FROM THE MAXIMUM RATE).

13.2.2 IF NOT A MANUFACTURER, THEN THE TENDERER IS TO CONFIRM WHETHER THEY CAN

ISSUE INVOICES UNDER RULE 174 VALID FOR CLAIMING MODVAT. THE AMOUNT OF

MODVAT BENEFIT THAT CAN BE PASSED ON TO IOCL SHOULD BE CLEARLY MENTIONED.

13.2.3 IN RESPECT OF DEALERS/ IMPORTERS QUOTING FOR IMPORTED MATERIAL, THE

CUSTOMS TARIFF NUMBER FOR THE QUOTED MATERIAL AND THE AMOUNT OF

ADDITIONAL DUTY COMPONENTS FOR WHICH BIDDER UNDERTAKES TO ISSUE VALID

MODVAT INVOICES SHALL BE CONFIRMED.

13.2.4 DEALERS MUST CONFIRM THEIR STATUS I.E, WHETHER FIRST STAGE OR SECOND STAGE

DEALER FOR QUOTED MATERIAL. IN THE EVENT OF THE BIDDER FAILING TO ISSUE VALID

MODVAT INVOICES, AMOUNT CORRESPONDING TO MODVAT WILL BE DISALLOWED BY

IOCL WHILE MAKING PAYMENT.

13.3 EXCISE DUTY SHALL BE REIMBURSED WHEREVER APPLICABLE ONLY ON RECEIPT OF

TRANSPORTERS COPY OF INVOICE VALID FOR MODVAT PURPOSE.

13.4 SUBSEQUENT TO AN ORDER BEING PLACED AGAINST YOUR QUOTATION RECEIVED IN

RESPONSE TO THIS ENQUIRY IF IT IS FOUND THAT THE MATERIALS SUPPLIED ARE NOT OF

THE RIGHT QUALITY OR NOT ACCORDING TO SPECIFICATIONS REQUIRED BY THE BARAUNI

REFINERY OR RECEIVED IN DAMAGED OR BROKEN CONDITION OR OTHERWISE NOT

SATISFACTORY OWING TO ANY REASON OF WHICH THE CHIEF MATERIALS MANAGER

SHALL BE THE SOLE JUDGE. THE INDIAN OIL CORPORATION LTD., BARAUNI REFINERY

SHALL BE ENTITLED TO REJECT THE MATERIALS CANCEL TO CONTRACT AND BUY ITS

REQUIREMENTS IN THE OPEN MARKET AND RECOVER THE LOSS, IF ANY FROM SUPPLIER

RESERVING TO ITSELF THE RIGHT TO FORFEIT THE SECURITY DEPOSIT, IF ANY, FURNISHED

BY THE SUPPLIER AGAINST THE CONTRACT. THE SUPPLIER WILL MAKE HIS OWN

ARRANGEMENTS TO REMOVE THE REJECTED MATERIALS WITHIN A FORTNIGHT OF

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INSTRUCTION TO DO SO. THEREAFTER, THEY WILL LIE ENTIRELY AT THE SUPPLIERS RISK

AND RESPONSIBILITIES AND STORAGE CHARGES ALONG WITH ANY OTHER CHARGES

APPLICABLE WILL BE RECOVERABLE FROM THE SUPPLIER.

13.5 THE MANUFACTURERS OR THEIR REPRESENTATIVES QUOTING FOR ITEMS OF MACHINERY

AND EQUIPMENT MUST STATE IN THEIR QUOTATIONS WHETHER THEY ARE LICENSED

UNDER THE INDUSTRIES DEVELOPMENT & REGULATION ACT 1951 FOR THE PRODUCTION

OF THE EQUIPMENT QUOTED AND IF NOT HAVE PRECISELY AND FROM THEY PROPOSE TO

PROCURE THE EQUIPMENT AND WHAT ARRANGEMENTS ARE PROPOSED FOR ASSEMBLY

AND SUPPLY.

13.6 THE MATERIALS AFFECTED MAY BE SUBJECTED TO INSPECTION BY OUR ENGINEER OR

IOCL APPROVED TPI AGENCIES OR BY SUPPLIER PRIOR TO DISPATCH OR IN PROCESS OF

MANUFACTURE.

13.7 ALL BIDDERS ARE REQUESTED TO GIVE CONFIRMATION ABOUT ACCEPTANCE OF IOCL’S

GPC WITHOUT ANY DEVIATION. THE ORDER IF AWARDED WILL BE SUBJECT TO OUR

GENERAL PURCHASE CONDITIONS. GPC IS AVAILABLE ON OUR WEBSITE

www.indianoiltenders.com

13.8 THE TENDERER IS REQUIRED TO STATE “WHETHER ANY OF THE DIRECTORS OF BIDDER IS

A RELATIVE OF ANY DIRECTOR OF IOCL OR THE BIDDER IS A FIRM IN WHICH ANY

DIRECTOR OF IOCL OR HIS RELATIVE IS A PARTNER OR THE BIDDER IS A PRIVATE

COMPANY IN WHICH ANY DIRECTOR OF IOCL IS A MEMBER OR DIRECTOR”

13.9 BIDDERS SHOULD QUOTE MOST COMPETITIVE PRICES CONSIDERING THE FACT THAT

PRICE NEGOTIATIONS, IF REQUIRED, SHALL BE HELD WITH THE LOWEST TECHNO-

COMMERCIALLY QUALIFIED BIDDER ONLY.

13.10 100% PAYMENT AGAINST INVOICES/PROPER DISPATCH DOCUMENTS SHALL NORMALLY

BE MADE WITHIN 30 DAYS AFTER RECEIPT AND ACCEPTANCE OF EQUIPMENT/MATERIAL

AT SITE. HOWEVER, OWNER MAY CONSIDER PAYMENT OF 90% AGAINST DISPATCH

DOCUMENTS THROUGH OWNERS BANKERS AND BALANCE 10% WITHIN 30 DAYS OF

RECEIPT AND ACCEPTANCE OF EQUIPMENT/MATERIALS AT SITE PROVIDED THE VALUE

OF PURCHASE ORDER EXCEEDS RS.1,00,000/-.

13.11 IOCL RESERVES THE RIGHT TO GIVE PURCHASE PREFERENCE TO MSE’S AS PER

GOVERNMENT POLICY AND TO JV COMPANIES AS PER IOCL POLICY IN VOGUE. FOR THE

PURPOSE OF PURCHASE PREFERENCE, TOTAL NET OF CENVAT LANDED COST OF THE

LOWEST BIDDER SHALL BE CONSIDERED TO DECIDE APPLICABILITY OF THE PURCHASE

PREFERENCE AND NOT THE ESTIMATED VALUE OF THE TENDER. PROSPECTIVE BIDDERS

MAY APPRISE THEMSELVES OF THE RELEVANT GOVT. NOTIFICATIONS BEFORE

SUBMITTING THEIR BIDS.

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13.12 PLEASE NOTE THAT OFFER SHOULD CLEARLY INCLUDE POINT-WISE REPLY & ACCEPTANCE

OF TECHNICAL/COMMERCIAL POINTS INDICATED AT AGREED TERMS & CONDITIONS /

SPECIAL TERMS & CONDITIONS OR ELSEWHERE, ENCLOSED WITH THIS ENQUIRY.

HOWEVER, IT SHALL NOT BE NECESSARY FOR THE BIDDER TO RETURN THE COMPLETE

TENDER DOCUMENTS DULY SIGNED AS A TOKEN OF THEIR ACCEPTANCE OF THE SAME

WHILE SUBMITTING THEIR BID. INSTEAD, THE BIDDER MAY SUBMIT AN UNDERTAKING

ALONG WITH THE INDEX PAGE OF TENDER DOCUMENTS DULY SIGNED TO THE EFFECT

THAT HE HAS FULLY READ AND UNDERSTOOD THE TENDER REQUIREMENTS AND

ACCEPTS ALL TERMS & CONDITIONS OF THE TENDER (EXCEPT FOR THE ONES

MENTIONED IN THE DEVIATION STATEMENT) AND HIS OFFER IS IN CONFIRMATION TO

ALL TERMS OF TENDER.

13.13 BIDDER HAS TO SEND 'STANDARD STORAGE CONDITION. OF THIS PRODUCT IN OUR

STORES & .MATERIALS SAFETY DATA SHEET/TERM CARD. IN CASE OF HAZARDOUS ITEMS.

MATERIALS SHOULD BE SUPPLIED WITH MATERIALS TEST CERTIFICATE.

13.14 BIDDER MAY PLEASE NOTE THAT CUTTING AND CORRECTIONS IN THE BID DOCUMENT

SHOULD BE AVOIDED AND IF IT IS UNAVOIDABLE, IT SHOULD BE KEPT AT THE BARE

MINIMUM AND IT SHOULD BE NEATLY CUT AND RE-WRITTEN WITHOUT OVER-WRITING

AND USE OF ERASING FLUID. ALL CORRECTIONS SHOULD BE DULY SIGNED BY THE

BIDDER. USE OF WHITE/ERASING FLUID FOR CORRECTING THE RATES IS BANNED. IOCL

RESERVES THE RIGHT TO ACCEPT OR REJECT THE OFFER EITHER IN PART OR FULL

WHEREVER WHITE/ERASING FLUID IS USED. ( Not Applicable for E tender)

13.15 PLEASE QUOTE PRICE IN WORDS AND FIGURES FOR EACH ITEM. IN CASE OF A CONFLICT

BETWEEN FIGURES AND WORDS, VALUE INDICATED IN WORDS SHALL PREVAIL.

13.16 THE DEALERS WHO ARE SUBMITTING OFFERS ON BEHALF OF THEIR PRINCIPALS MUST

ATTACH THE VALID AUTHORIZATION LETTER OF THEIR MANUFACTURERS ALONG WITH

THE BID.

13.17 THE REPLIES/CLARIFICATIONS TO OUR TQS / CQS SHOULD BE GIVEN STRICTLY AS PER

OUR REQUIREMENT/ FORMAT ONLY AND SHALL BE COMPLETE AND IN A TIME BOUND

MANNER ELSE THE BID SHALL BE IGNORED TREATING THE SAME AS NON-RESPONSIVE.

13.18 SUPPLEMENTAL LETTERS FOR REVISION IN PRICES RECEIVED FROM BIDDERS SHALL BE

CONSIDERED ONLY IN THOSE CASES WHERE THE REVISION IN THE PRICE IS ASKED FOR BY

IOCL BASED ON CHANGES IN SPECIFICATION/SCOPE OF WORK/COMMERCIAL TERMS

AND CONDITIONS. SUO MOTO REVISION OF PRICE AFTER BID OPENING IS NOT

ACCEPTABLE.

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13.19 BIDDER TO CONFIRM ACCEPTANCE OF REPEAT PURCHASE ORDER WITHIN 6 MONTHS OF

THE ORIGINAL ORDER WITH SAME RATE, TERMS & CONDITIONS.

13.20 BIDDER TO CONFIRM ACCEPTANCE OF PART ORDER (PART ITEM/PART QTY) & IN SUCH

CASE, ALL CHARGES WILL BE ON PRO-RATA VALUE BASIS. IN CASE A BIDDER DOES NOT

ACCEPT PART ORDER CONDITION OR GIVES CONDITIONAL ACCEPTANCE OF PART ORDER,

ITS PRICE BID SHALL BE OPENED. IN CASE THE BIDDER IS LOWEST FOR ALL ITEMS OR

MEETING THE PART ORDER CONDITION, ORDER SHALL BE PROPOSED ON THAT BIDDER.

IN CASE NOT MEETING THE PART ORDER CONDITION, THE BIDDER’S OFFER SHALL BE

COMMERCIALLY REJECTED FOR THE ENTIRE TENDER OR SPECIFIC LINE ITEM DEPENDING

ON THE PART ORDER CONDITION.

13.21 IN CASE PERFORMANCE BANK GUARANTEE (PBG) IS APPLICABLE AGAINST THE SUBJECT

TENDER, BIDDER TO SUBMIT PBG STRICTLY AS PER IOCL FORMAT.

13.22 BIDDER IS REQUESTED TO CLEARLY MENTION THE APPLICABLE TAXES & DUTIES AND

WHETHER IT IS INCLUSIVE OR EXTRA. IF BIDDER DOES NOT MENTIONED TAXES & DUTIES,

THE SAME SHALL BE CONSIDERED AS "BORNE BY BIDDER"

13.23 THE RATES QUOTED SHOULD BE VALID FOR AT LEAST 120 DAYS FROM THE DUE

DATE/EXTENDED DUE DATE OF TENDER WITH FIRM DELIVERY PERIOD.

13.24 IN CASE OF ANY VARIATION IN TAX OR DUTY RATE OR INTRODUCTION OF NEW

TAX/DUTY AFTER SUBMISSION OF BID, THE OFFERS SHALL BE EVALUATED CONSIDERING

THE RATE/TAX/DUTY AS APPLICABLE ON THE DATE OF PRICE BID OPENING.

13.25 IN CASE ANY NEW TAX/DUTY IS INTRODUCED AFTER PLACEMENT OF ORDER BUT WITHIN

THE CONTRACTUAL DELIVERY PERIOD THE SAME SHALL BE TO IOCL’S ACCOUNT AGAINST

SUBMISSION OF RELEVANT DOCUMENTS.

13.26 ON ANY ACCOUNT, IN ANY CASE BIDS HAVE TO BE REVALIDATED BEFORE PBO BEYOND

THE ORIGINALLY SOUGHT VALIDITY, THE SAME MAY BE ALLOWED WITH OR WITHOUT

CHANGE IN PRICES. HOWEVER, IOCL RESERVES THE RIGHT TO CANCEL SUCH TENDER

AND REFLOAT THE SAME.

13.27 IN CASE OF E-TENDERING BIDDER SHALL DECLARE: “THE BIDDER DECLARES THAT NONE

OF THE E-DOCUMENTS HAVE BEEN TAMPERED WITH. IN CASE OF TAMPERING OF E-

DOCUMENTS, THE BIDS SHALL BE REJECTED OUTRIGHT AND EMD FORFEITED WITHOUT

PREJUDICE TO ANY OTHER RIGHTS OR REMEDIES AVAILABLE TO IOCL. ”

13.28 IN CASE A FOREIGN BIDDER SUBMITS ANY OF THE PRE-QUALIFICATION SUPPORT

DOCUMENTS IN ANY LANGUAGE OTHER THAN ENGLISH, THEN IT WILL BE THE

RESPONSIBILITY OF SUCH FOREIGN BIDDER TO ALSO PROVIDE THE ENGLISH

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TRANSLATION COPY OF THE SAME DULY CERTIFIED, STAMPED AND SIGNED BY THEIR

LOCAL CHAMBER OF COMMERCE.

13.29 A COMPANY (BIDDER) SHALL NOT BE ALLOWED TO USE THE CREDENTIALS OF ITS PARENT

OR ANY GROUP COMPANY TO MEET THE EXPERIENCE CRITERIA.

13.30 BIDDERS ARE REQUESTED TO NOTE THE FOLLOWING:-

13.30.1 SUBMISSION OF AUTHENTIC DOCUMENTS IS THE PRIME RESPONSIBILITY OF THE

BIDDER.

13.30.2 WHEREVER IOCL HAS CONCERN OR APPREHENSION REGARDING THE

AUTHENTICITY/CORRECTNESS OF ANY DOCUMENT, IOCL RESERVES THE RIGHTS OF

GETTING THE DOCUMENTS CROSS VERIFIED FROM THE DOCUMENTS ISSUING

AUTHORITY.

13.31 ANY LEGAL DISPUTE SHALL BE WITHIN THE JURISDICTION OF BEGUSARAI COURT.

13.32 CUSTOMS DUTY RATE VARIATION CAN BE AGREED SUBJECT TO THE FOLLOWING

CONDITIONS:

13.32.1 CIF VALUE SHOULD BE INDICATED IN THE OFFER. MATERIALS TO BE IMPORTED

COVERING THE ABOVE CIF VALUE SHOULD ALSO BE CLEARLY SPELT OUT. THE RATE OF

CUSTOMS DUTY AND THE TARIFF NUMBER UNDER WHICH THE ITEM IS COVERED

SHOULD BE CLEARLY SPELT OUT.

13.32.2 ANY INCREASE IN PRICE DUE TO INCREASE IN CUSTOMS DUTY RATES BEYOND TWO

THIRDS OF THE CDD IN RESPECT OF ITEMS WHICH REQUIRE FURTHER FABRICATION

AFTER IMPORT AND FOR BOUGHT OUT IMPORTED ITEMS BEYOND THE CDD, WILL BE

TO BIDDER’S ACCOUNT. INCREASE IN COUNTER VAILING DUTY (CVD) PORTION OF

CUSTOMS DUTY CAN BE REIMBURSED TO THE BIDDER TO THE EXTENT CENVATABLE

DOCUMENTS ARE PASSED ON TO IOCL AND IOCL IS IN A POSITION TO GET THE CENVAT

CLAIM FROM EXCISE AUTHORITIES. HOWEVER, ANY DECREASE IN THE PRICES DUE TO

DECREASE IN CUSTOMS DUTY RATE AT THE TIME OF ACTUAL CLEARANCE OF

IMPORTED MATERIALS, SHALL BE PASSED ON TO IOCL. FOR ALL SUCH CLAIMS

NECESSARY DOCUMENTARY EVIDENCE SHALL BE PROVIDED BY THE BIDDER TO IOCL

ALONG WITH THEIR CLAIM REQUEST.

13.33 EXCISE DUTY/SALES TAX/VAT/SERVICE TAX WILL BE PAID/REIMBURSED EXTRA AT

ACTUAL WITHIN THE CONTRACTUAL DELIVERY DATE. ANY INCREASE IN THE RATES OF

EXCISE DUTY AND CENVATABLE SERVICE TAX BEYOND THE CDD (CONTRACTUAL

DELIVERY DATE OR APPROVED EXTENDED DATE) WILL BE BORNE BY IOCL TO THE EXTENT

CENVATABLE DOCUMENTS ARE PASSED ON TO IOCL AND IOCL IS IN A POSITION TO GET

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THE CENVAT CLAIM FROM THE EXCISE AUTHORITIES. THE BENEFIT OF ANY REDUCTION

BEYOND CDD MUST BE PASSED ON TO IOCL. IN CASE OF SALES TAX/VAT AND OTHER

NON CENVATABLE TAXES/DUTIES ANY INCREASE BEYOND THE CDD SHALL BE BORNE BY

THE BIDDER BUT REDUCTION SHALL BE PASSED ON TO IOCL.

13.34 FE VARIATION SHALL NORMALLY NOT BE ALLOWED. IN CASE THE BIDDERS ARE QUOTING

FOR FE RATE VARIATION, THE DETAILS OF ITEM WISE MAXIMUM CIF VALUE (INDICATING

QUANTITY) OF EACH CURRENCY SHOULD BE INDICATED IN THE OFFER. ANY INCREASE IN

PRICE DUE TO INCREASE IN FE RATES BEYOND TWO THIRDS OF THE CDD IN RESPECT OF

ITEMS WHICH REQUIRE FURTHER FABRICATION AFTER IMPORT AND FOR BOUGHT OUT

IMPORTED ITEMS BEYOND THE CDD, WILL BE TO VENDOR’S ACCOUNT. HOWEVER, ANY

DECREASE IN THE PRICES DUE TO DECREASE IN FE RATE AT THE TIME OF ACTUAL

CLEARANCE OF IMPORTED MATERIALS, SHALL BE PASSED ON TO IOCL. FE VARIATION

SHALL ALSO INCLUDE RECOVERY IF THE ACTUAL EXCHANGE RATE IS LESS THAN THE

QUOTED RATE. THE BIDDER SHALL SEPARATELY INDICATE THE IMPORTED BOUGHT OUT

ITEMS AND THEIR MAXIMUM CIF VALUE. IN CASE ORDER STIPULATES FE VARIATION

CLAUSE, THE VENDOR SHALL FURNISH BILL OF ENTRY DOCUMENTS ALONG WITH THE

INVOICE AND RAISE INVOICE ACCORDINGLY.

13.35 BIDDERS ARE REQUESTED TO RESPOND TO THE TENDER EITHER BY SUBMITTING THEIR

BIDS OR BY EXPLAINING THE REASONS FOR NON-SUBMISSION OF THE OFFER. IN CASE

WE DON’T RECEIVE ANY RESPONSE AGAINST OUR LIMITED TENDER FROM YOU WITHIN

THE STIPULATED TIME, YOUR NAME MAY BE DELISTED FROM OUR BIDDER LIST.

13.36 ADVANCE PAYMENTS, IF ANY AS PER TENDER DOCUMENTS, SHALL BE MADE AGAINST

BANK GUARANTEE ONLY. STANDBY LC SHALL ALSO BE ACCEPTABLE IN LIEU OF ADVANCE

BANK GUARANTEE AND PERFORMANCE BANK GUARANTEE.

13.37 IN CASE OF INVOLVEMENT OF THE FOREIGN BIDDERS, TENDERS CAN BE SUBMITTED

EITHER BY THE BIDDER DIRECTLY OR THROUGH THEIR INDIAN AGENT/REPRESENTATIVE

ON BEHALF OF THEM, BUT NOT BOTH. THE INDIAN AGENT/REPRESENTATIVE SHOULD

REPRESENT ONLY ONE BIDDER AND HE SHOULD NOT BE ALLOWED TO QUOTE ON

BEHALF OF ANOTHER BIDDER FOR THE SAME BIDDER.

13.38 BIDDERS ARE REQUESTED TO NOTE THAT TENDERING CAN BE ABANDONED WITHOUT

ASSIGNING ANY REASON. NO COMPENSATION SHALL BE PAID FOR THE EFFORTS MADE

BY THE BIDDER.

13.39 IOCL RESERVES THE RIGHT TO REJECT, ACCEPT OR PREFER ANY TENDER OR TO ABORT

THE BIDDING PROCESS WITHOUT ASSIGNING ANY REASON WHATSOEVER.

13.40 ALTHOUGH NORMALLY THE LOWEST RESPONSIVE BID AMONGST THE BIDS SUBMITTED

BY THE BIDDERS AND CONSIDERED BY IOCL TO BE QUALIFIED AND COMPETENT SHALL BE

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PREFERRED, IOCL RESERVES THE RIGHT NOT TO ACCEPT THE LOWEST BID IF IN ITS

OPINION THIS IS NOT IN THE INTEREST OF IOCL.

13.41 BIDDERS ARE REQUESTED TO CONFIRM WHETHER THE QUOTED ITEMS ARE COVERED

UNDER THE DGS&D RATE CONTRACT. (I) THE BIDDER IS REQUESTED TO ADVISE

WHETHER THEY HAVE A RATE CONTRACT FOR THE SAME ITEM WITH DGS&D AND IF SO

WHETHER THE SAME COULD BE EXTENDED TO IOCL. (II) IF RESPONSE TO (I) IS “YES”,

COPY OF THE EXTRACT OF THE RATE CONTRACT SHOWING THE PRICES AND OTHER

TERMS & CONDITIONS INCLUDING VALIDITY OF THE SAME SHOULD BE SUBMITTED

ALONG WITH THE BID ELSE THE BIDDER UNDERTAKES THAT THE PRICE QUOTED BY THEM

IS THE LOWER OF THE DGS&D RATE CONTRACT AND THE MARKET PRICE.

13.42 AFTER OPENING OF UN-PRICED BID, SUO MOTO PRICE INCREASE IS NOT ACCEPTABLE.

SUCH BID SHALL BE LIABLE FOR REJECTION. ACTION REGARDING HOLIDAY LISTING MAY

BE TAKEN. EMD SHALL BE FORFEITED.IN CASE OF SUO MOTO PRICE DECREASE; THE

TENDER EVALUATION SHALL BE DONE WITHOUT CONSIDERING SUO MOTO PRICE

DECREASE. HOWEVER IF SUCH BIDDER COMES LOWEST BIDDER AFTER EVALUATION

THEN ORDERING SHALL BE DONE CONSIDERING SUO MOTO PRICE DECREASE.

14 INVALID TENDERS AND TENDERS LIABLE FOR REJECTION: A TENDER IS LIABLE FOR

REJECTION IN THE FOLLOWING CIRCUMSTANCES:

14.1 DOESN’T PAY THE EMD BEFORE DEADLINE.

14.2 DOESN’T FULFILL MINIMUM PRE QUALIFICATION CRITERIA AS PER TENDER DOCUMENTS.

14.3 STIPULATES THE VALIDITY PERIOD LESS THAN WHAT IS STATED IN THE TENDER

DOCUMENTS.

14.4 STIPULATES HIS OWN CONDITIONS AND DOESN’T AGREE TO WITHDRAW THE

DEVIATIONS RENDERING HIS BID UNACCEPTABLE.

14.5 DOESN’T DISCLOSE THE FULL NAMES & ADDRESSES OF ALL HIS PARTNERS OR DIRECTORS

AS APPLICABLE WHEREVER CALLED FOR IN THE TENDER.

14.6 DOESN’T FILL IN AND SIGN THE REQUIRED ANNEXURE, SPECIFICATIONS ETC. AS

SPECIFIED IN THE TENDER.

14.7 DOESN’T SUBMIT BID IN THE PRESCRIBED FORMAT MAKING IT IMPOSSIBLE TO EVALUATE

THE BID.

14.8 INDULGES IN TAMPERING OF TENDER DOCUMENTS.

14.9 DOESN’T CONFORM TO ANY OTHER CONDITION WHICH STIPULATES NON-

CONFORMANCE OF TENDER CONDITIONS AS A REJECTION CRITERIA.

14.10 USE OF WHITE/ERASING FLUID FOR CORRECTING THE RATES.

15 PAYMENT TERM:

15.1 FOR INDIGENOUS BIDDER:

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100% PAYMENT WILL BE RELEASED WITHIN 30 DAYS AFTER RECEIPT AND ACCEPTANCE OF

MATERIAL AT SITE.

OR

90% PAYMENT AGAINST DISPATCH DOCUMENTS THROUGH BANK AND BALANCE 10%

WITHIN 30 DAYS AFTER RECEIPT AND ACCEPTANCE OF MATERIAL AT SITE.

15.2 FOR FOREIGN BIDDER:

100% PAYMENT AGAINST IRREVOCABLE UNCONFIRMED LETTER OF CREDIT AT SIGHT

AFTER RECEIPT OF ACCEPTANCE OF PO AND RECEIPT OF PBG.

100% PAYMENT AGAINST CASH AGAINST DOCUMENTS.

16 PRE BID MEETING – not applicable

17 SITE WORK

FOR EXECUTION OF PURCHASE ORDERS INVOLVING SITE WORK BASED ON THE JOB

REQUIREMENTS, ALL SECURITY/ SAFETY RULES/ REGULATION/ STATUTES AS PREVAILING

AT WORK SITE AT THE TIME OF EXECUTION OF THE JOB WILL HAVE TO BE STRICTLY

COMPLIED WITH. ANY SAFETY EQUIPMENT LIKE FIRE HOSES, FIRE EXTINGUISHERS, SAFETY

BELTS, SAFETY SHOES, SAFETY HELMETS ETC. ARE TO BE PROVIDED BY THE SUCCESSFUL

BIDDER TO ITS SITE PERSONNEL. IN THE EVENT OF ANY DAMAGE OR LOSS OR

SUFFERANCE CAUSED DUE TO NON OBSERVANCE OF SUCH RULES/ REGULATIONS, THE

BIDDER SHALL BE SOLELY RESPONSIBLE FOR THE SAME AND SHALL KEEP IOCL (BR)

INDEMNIFIED AGAINST ALL SUCH CLAIMS OR LOSSES ARISING OUT OF THE SAME.

PENALTIES SHALL BE IMPOSED FOR VIOLATION OF SAFETY NORMS AS UNDER, IN

ADDITION TO HOLIDAY LISTING IF DEEMED FIT BY IOCL (BR)

17.1 FOR VIOLATION OF APPLICABLE SAFETY, HEALTH AND ENVIRONMENT RELATED NORM, A

PENALTY OF RS.5000/PER OCCASION.

17.2 VIOLATION AS ABOVE RESULTING IN ANY PHYSICAL INJURY, A PENALTY OF 0.5% OF THE

CONTRACT VALUE(MAXIMUM OF RS.2,00,000) PER INJURY IN ADDITION TO RS.5000 / PER

OCCASION AS IN ITEM-1.1.

17.3 FATAL ACCIDENT, A PENALTY OF 1% OF THE CONTRACT VALUE (MAXIMUM OF

RS.10,00,000) PER FATALITY IN ADDITION TO RS.5000/PER OCCASION AS IN ITEM-1.1

17.4 BIDDERS ARE REQUESTED TO TAKE APPROPRIATE INSURANCE POLICY FOR THE EFFECTIVE

IMPLEMENTATION OF THE ABOVE PENALTY PROVISION.

17.5 IN CASE OF ACCIDENTS DEPENDING ON THE SERIOUSNESS OF INJURY ETC. IN ADDITION

TO THE HOSPITALIZATION/TREATMENT CHARGES AND GROUP INSURANCE AMOUNT,

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COMPENSATION SHALL BE PAID BY THE VENDOR TO THE AFFECTED PERSON/HIS FAMILY

MEMBERS IN PRESENCE OF ENGINEER-IN-CHARGE AS PER WORKMEN COMPENSATION

ACT.

18 OVERALL RESPONSIBILITY:

18.1 IT WILL BE THE RESPONSIBILITY OF THE BIDDER ALONE TO INDENT AND LOAD THE

NECESSARY TRAILERS/TRUCKS/TANKERS FOR TRANSPORTATION OF MATERIAL FROM THE

BIDDER’S FACTORY/WORKSHOP TO CONCERNED UNIT AND TO MAINTAIN THE SUPPLY

REFERRED TO IN THE SUBSEQUENT CONDITION THEREOF FOR WHICH THE BIDDER WILL

BE ELIGIBLE FOR DELIVERY CHARGES QUOTED. THIS DELIVERY CHARGE WILL COVER ALL

ITEMS COVERED IN THE TENDER FORM.

18.2 IT WILL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO ARRANGE FOR THIRD PARTY

INSPECTION (IF APPLICABLE FOR THE TENDER) AND SUBMIT THE THIRD PARTY

INSPECTION CERTIFICATE ON TIME. NO TIME EXTENSION SHALL BE ALLOWED BY IOCL FOR

ANY DELAY/LAPSE IN THIS REGARD.

18.3 IT SHALL BE THE RESPONSIBILITY OF THE BIDDERS TO FILL COMPLETE, CORRECT AND

ACCURATE INFORMATION IN LINE WITH THE REQUIREMENTS / STIPULATION REQUIRED

TO FACILITATE DUE EVALUATION/CONSIDERATION OF THEIR TENDERS. IF ANY

INFORMATION GIVEN BY THE BIDDER/TENDERER FOUND TO BE INCORRECT IN ANY

PARTICULAR CONSIDERED BY THE OWNER TO BE RELEVANT FOR THE EVALUATION OF THE

BID/TENDER, OR IS FOUND BY THE OWNER TO MISREPRESENT THE FACTS, OR IF ANY OF

THE DOCUMENTS SUBMITTED BY THE BIDDER IN SUPPORT OF OR RELEVANT TO THE

BID/TENDER IS FOUND BY THE OWNER TO BE FORGED, FALSE OR FABRICATED, THE

OWNER MAY REJECT THE BID, AND WITHOUT PREJUDICE TO ANY OTHER RIGHT(S) OF

ACTION OR REMEDY AVAILABLE TO THE OWNER, THE OWNER MAY FORFEIT THE EARNEST

MONEY GIVEN BY THE BIDDER IN THE FORM OF EARNEST MONEY DEPOSIT OR BANK

GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT IN ORDER TO COMPENSATE THE

OWNER FOR THE EXPENSES INCURRED BY IT IN CONSIDERING THE BID (AND NOT BY WAY

OF PENALTY) AN TAKE ACTION FOR PUTTING THE BIDDER/TENDERER ON HOLIDAY LIST

FOR SUCH PERIOD AS THE OWNER IN THIS BEHALF CONSIDERS WARRANTED AND/OR TO

REMOVE THE BIDDER FROM THE APPROVED LIST OF VENDORS.

19 NOTE:

19.1 ALL BIDDERS ARE REQUESTED TO PLEASE QUOTE YOUR PRICE AGAINST ALL THE ITEMS

IN OUR BOQ DOCUMENTS ONLY.

19.2 IN CASE OF ANY TECHNICAL/COMMERCIAL DEVIATIONS, BIDDER IS REQUESTED TO

INDICATE THE SAME ON A SEPARATE SHEET.

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19.3 TENDER FEE IS NOT APPLICABLE.

19.4 THIRD PARTY INSPECTION (TPI) IS APPLICABLE AGAINST THE SUBJECT TENDER.

19.5 PERFORMANCE BANK GUARANTEE (PBG) IS APPLICABLE.

19.6 BIDDER TO SUBMIT ALL THE ENCLOSURES DULY SIGNED AND STAMPED AS A TOKEN OF

ACCEPTANCE.

19.7 MSE PURCHASE PREFERENCE: MSE BIDDERS TO GIVE EM-II CERTIFICATE IN COMPLETE

AND INDICATE IN THEIR OFFER ABOUT THEIR STATUS/ PROFILE (SC/ST) TO ENABLE

THEM AVAIL OF THIS 4 % FURTHER RESERVATION, IF THEY FAIL TO PROVIDE THE

ABOVE THEN PREFERENCE CANNOT BE PASSED ON TO THEM.

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20 EVALUATION & LOADING CRITERIA:-

20.1 PRICE ADJUSTMENT CLAUSE ON ACCOUNT OF DELAY IN DELIVERY: BIDDER MUST

ACCEPT 'DELAYED-DELIVERY CLAUSE' AS SPECIFIED IN GPC. FOR NON-ACCEPTANCE OF

DELAYED-DELIVERY CLAUSE OR FOR ACCEPTING LIQUIDATED DAMAGE, OFFERS SHALL BE

LOADED BY 5% IN COMPARISON TO OTHER OFFERS FOR DECIDING LOWEST BIDDER. IF

BIDDER ACCEPTS 'DELAYED-DELIVERY CLAUSE' ON UNDELIVERED PORTION ONLY, OFFERS

SHALL BE LOADED BY 2.5%.

20.2 PERFORMANCE BANK GUARANTEE (PBG): IN CASE PERFORMANCE BANK GUARANTEE

(PBG) IS APPLICABLE AGAINST THE SUBJECT TENDER, BIDDER TO FURNISH PBG FOR 10%

OF ORDER VALUE AS PER CLAUSE 5.2(E) OF IOCL GPC. IN CASE NON ACCEPTANCE OF THE

ABOVE; THE QUOTED BASIC PRICES SHALL BE LOADED BY10% FOR EVALUATION

PURPOSE. IN CASE PBG IS AGREED FOR LESS THAN10%, LOADING SHALL BE DONE FOR

THE DIFFERENTIAL AMOUNT.

20.3 TAXES & DUTIES: BIDDER IS REQUESTED TO QUOTE FIRM PACKING & FORWARDING

CHARGE, TPI CHARGE & FREIGHT CHARGE PREFERABLY AS % OF QUOTED BASIC PRICE IN

OUR ENQUIRY CUM OFFER FORMAT. IN CASE BIDDER DOESN’T MENTION TAXES &

DUTIES, THE SAME SHALL BE CONSIDERED AS “BORNE BY BIDDER” & TREATED AS

INCLUSIVE IN THE QUOTED BASIC PRICES & EVALUATION WILL BE MADE ACCORDINGLY

TO AWARD ORDER.

20.4 LOADING FOR TRANSPORTATION: IF FREIGHT CHARGES, WHEREVER APPLICABLE, ARE

MENTIONED AS “FREIGHT TO PAY” IN THE OFFER, FREIGHT LOADING SHALL BE DONE

CONSIDERING THE HIGHER OF THE FOLLOWING TWO OPTIONS: - (A) MAXIMUM

PRORATED (ON THE BASIS OF DISTANCE) FREIGHT CHARGE QUOTED BY ANY OTHER

BIDDER AGAINST THE SAME TENDER, (B) FIXED REASONABLE PERCENTAGE/ABSOLUTE

VALUE THAT SHALL BE DECIDED BY UNIT AS DEEMED SUITABLE FOR THE TENDER TO

DECIDE THE LOWEST BIDDER FOR EVALUATION. AFTER LOADING, IF THE SAME BIDDER

BECOMES L1 (LOWEST) THEN THE ORDER WILL BE PLACED BASED ON FREIGHT CHARGES

PAYABLE EXTRA AT ACTUAL SUBJECTED TO MAXIMUM FREIGHT CHARGES BY WHICH THE

PRICES OF THE L1 BIDDER HAS BEEN LOADED.

20.5 IN CASE BIDDER DOESN’T MENTION ANYTHING ABOUT FREIGHT COMPONENT, THE

SAME SHALL BE CONSIDERED AS “NIL”.

20.6 INSPECTION CHARGES: WHEN A BIDDER DOES NOT QUOTE INSPECTION CHARGES IN

SPITE OF HAVING BEEN STIPULATED IN THE TENDER DOCUMENTS TO INDICATE

INSPECTION CHARGES, THE SAME SHALL BE CONSIDERED AS “NIL”.

20.7 TRANSIT INSURANCE: TRANSIT INSURANCE SHALL BE IN THE SCOPE OF IOCL AND TO BE

COVERED BY IOCL. A NOMINAL LOADING OF 0.5% SHALL BE DONE FOR EVALUATION. IN

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CASE THE BIDDER QUOTES INSURANCE CHARGES INCLUSIVE, ITS BID SHALL STILL BE

LOADED BY THIS AMOUNT FOR EVALUATION PURPOSE.

20.8 ENTRY TAX: ENTRY TAX WHEREVER APPLICABLE SHALL BE LOADED EXTRA.

20.9 ROYALTY INFLOW: IN CASE OF ANY BENEFIT TO IOC R&D FOR THE USAGE OF IOC R&D

FORMULATIONS BY THE BIDDER IN THE FORM OF ROYALTY, SUCH ROYALTY INFLOW NET

OF PREVAILING TAXES / SURCHARGES, SHOULD BE DEDUCTED FROM THE QUOTED PRICE

AS SPECIFIED IN DOCUMENTS.

20.10 SPECIFIC DISCOUNT: SPECIFIC DISCOUNT IF ANY GIVEN SHALL BE CONSIDERED.

CONDITIONAL DISCOUNT LIKE FOR PROMPT PAYMENT ETC. SHALL NOT BE CONSIDERED

FOR EVALUATION.

20.11 CENVAT BENEFIT: IOCL RESERVES THE RIGHT TO AVAIL CENVAT BENEFIT AGAINST

ED/CVD/SERVICE TAX. FOR THE PURPOSE OF EVALUATION OF OFFERS, CENVAT BENEFIT

ON ACCOUNT OF EXCISE DUTY/ CVD / SAD / SERVICE TAX IS TO BE CONSIDERED. NO VAT

BENEFIT SHALL BE CONSIDERED FOR EVALUATION OF OFFER.

20.12 PAYMENT TERMS: IOCL PREFERRED PAYMENT TERMS SHALL BE 100% PAYMENT WITHIN

30 DAYS AFTER RECEIPT AND ACCEPTANCE OF MATERIAL AT SITE OR 90% PAYMENT

AGAINST DISPATCH DOCUMENTS THROUGH BANK AND BALANCE 10% WITHIN 30 DAYS

AFTER RECEIPT AND ACCEPTANCE OF MATERIAL AT SITE AND AGAINST IRREVOCABLE

UNCONFIRMED LETTER OF CREDIT/ CAD IN CASE OF FOREIGN BIDDERS. ANY DEVIATION

TO THIS PAYMENT TERMS SHALL ATTRACT LOADING FOR INTEREST IMPLICATION AT 1%

(ONE PERCENT) HIGHER THAN IOC'S CASH CREDIT ACCOUNT RATE WITH STATE BANK ON

INDIA APPLICABLE ON THE DATE OF ISSUANCE OF TENDER DOCUMENT.

20.13 COMPONENT/SPARES/ACCESSORIES: IF BIDDER DOESN’T QUOTE FOR SOME

COMPONENT/SPARES/ACCESSORIES SPECIFICALLY INDICATED IN THE TENDER FOR

CONSIDERATION ALONG WITH THE MAIN EQUIPMENT, THE SAME SHALL BE CONSIDERED

AS “FREE SUPPLY”.

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PROFORMA FOR DETAILS OF ANNUAL TURNOVER AS PER PQC:-

1. ANNUAL TURNOVER IN ANY OF THE LAST 3 YEARS :-

• 2012-2013

• 2013-2014

• 2014-2015

2. COPIES OF AUDITED BALANCE SHEETS & PROFIT AND LOSS ACCOUNT STATEMENT FOR

ANY OF THE LAST THREE FINANCIAL YEARS, I.E. 2012-2013, 2013-14, 2014-15 ARE TO

BE ATTACHED.

PLACE: SIGNATURE AND SEAL OF THE VENDOR

DATE: FULL NAME:

DESIGNATION:

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PROFORMA FOR DETAILS OF PAST EXPERIENCE AS PER PQC:-

SI. NO.

NAME AND FULL

ADDRESS OF THE

CLIENT AND CONTACT

PERSON

DESCRIPTION OF

PURCHASE ORDER

ITEMS (EXECUTED

ORDER AS PER PQC)

VALUE OF

CONTRACT

(RUPEES) OR

FOREIGN

CURRENCY

PURCHASE ORDER

REFERENCE AND

DATE

DECLARATION: I/WE DO HEREBY CERTIFY THAT THE INFORMATION AS FURNISHED ABOVE IS

CORRECT AND COMPLETE. DOCUMENTARY EVIDENCE IS ENCLOSED.


DATE: FULL NAME:

DESIGNATION:

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PROFORMA FOR EXCEPTIONS AND DEVIATIONS:

SI. NO. PAGE NO. OF TENDER

DOCUMENT

CLAUSE NO. DESCRIPTION OF

CLAUSE

DEVIATION

PROPOSED BY

BIDDER

BIDDER SHOULD NOTE THAT THIS ANNEXURE HAS BEEN INCLUDED IN THE BIDDING

DOCUMENT SOLELY FOR THE CONVENIENCE OF THE BIDDER SO AS TO FACILITATE THEM TO

LIST OUT THE DEVIATIONS/EXCEPTIONS BOTH OF TECHNICAL AND COMMERCIAL NATURE

FROM/TO THE BIDDING DOCUMENT. IOCL WILL NOT RECOGNIZE ANY

DEVIATIONS/EXCEPTION(S) WHICH IS NOT LISTED IN THIS ANNEXURE.


DATE: FULL NAME:

DESIGNATION:

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UNDERTAKING BY THE TENDERER(S)

NAME OF WORK: SUPPLY OF Complete Shell & Tube Heat Exchanger

TENDER NO.: RBRM15F053

WE CONFIRM THAT WE HAVE SUBMITTED THE DOCUMENTS IN THE TENDER AS SPECIFIED IN

THE TENDER DOCUMENT.

WE ________________________________________________________ (NAME OF THE

TENDERER) HEREBY CERTIFY THAT WE HAVE FULLY READ AND THOROUGHLY UNDERSTOOD

THE TENDER REQUIREMENTS AND ACCEPT ALL TERMS AND CONDITIONS OF THE TENDER

INCLUDING ALL CORRIGENDUM/ADDENDUM ISSUED, IF ANY.

OUR OFFER IS IN CONFIRMATION TO ALL THE TERMS AND CONDITIONS OF THE TENDER

INCLUDING ALL CORRIGENDUM/ADDENDUM, IF ANY AND MINUTES OF THE PRE-BID MEETING.

IN THE EVENT OF AWARD OF CONTRACT TO US, THE COMPLETE TENDER DOCUMENT SHALL BE

CONSIDERED FOR CONSTITUTION OF CONTRACT AGREEMENT.

SIGNED FOR AND ON BEHALF OF TENDERER(S)

NAME OF TENDERER(S)

DATE : _ _/_ _/_ _ _ _

PLACE :

SEAL & SIGNATURE OF TENDERER

NOTE: THIS DECLARATION SHOULD BE SIGNED BY THE TENDERER ‘S AUTHORIZED

REPRESENTATIVE ON COMPANY LETTERHEAD WHO IS SIGNING THE BID AND SCANNED COPY

TO BE UPLOADED AS A PART OF TENDER DOCUMENT.

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LIST OF BANK APPROVED TRANSPORTERS

1. M/S ASSOCIATED ROAD CARRIERS LTD.

2. M/S TRANSPORT CORPORATION OF INDIA –FREIGHT

LIST OF THIRD PARTY INSPECTION AGENCIES

1. M/S ENGINEERS INDIA LTD.

2. M/S LLOYDS REGISTER OF SHIPPING

3. M/S DET NORSKE VERITAS

4. M/S PROJECTS & DEVELOPMENT INDIA LTD.

5. M/S MECON LTD.

6. M/S INDIA REGISTER OF SHIPPING

7. M/S SGS INDIA PVT LTD

8. M/S BUREAU VERITAS

9. M/S RITES LTD.

10. M/S TUV INDIA PVT. LTD.

11. M/S HSB GLOBAL STANDARD (INDIA) – FOR ASME CODE CERTIFIED INSPECTORS ONLY

12. M/S TUV RHEINLAND(I) PVT. LTD.

13. M/S VELOSI CERTIFICATION SERVICES INDIA PVT. LTD.

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INSTRUCTIONS TO BIDDERS FOR PARTICIPATION IN E-TENDERING

• REFER SPECIAL INSTRUCTIONS TO BIDDERS SITB ATTACHED SEPARATELY

PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES

• REFER TENDER CONDITIONS FOR BENEFITS/ PREFERENCE FOR MICRO & SMALL

ENTERPRISES (MSES) ATTACHED SEPARATELY

AGREED TERMS AND CONDITIONS (ATC)

• REFER ATC ATTACHED SEPARATELY

FORMAT FOR DECLARATION OF HOLIDAY LIST

• REFER LIST ATTACHED SEPARATELY

GENERAL PURCHASE CONDITIONS & FORMATS FOR BANK GUARANTEES

• REFER GPC ATTACHED SEPARATELY

LIST OF BOARD OF DIRECTORS

• REFER LIST ATTACHED SEPARATELY

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PROFORMA OF DECLARATIO� OF BLACK LISTI�G / HOLIDAY LISTI�G

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s

_________________ which is submitting the accompanying Bid/Tender nor any other concern in which I

am proprietor nor any partnership firm in which I am involved as a partner, ARE presently or have during

the past three years, been placed on black list or holiday list declared by Indian oil Corporation Ltd. Or by

any department of any Government (State, Provincial, Federal or Central) or by any Public Sector

Organization in India or in any other country nor is there pending any enquiry by Indian Oil Corporation

Ltd. Or any Department of the Government or by any Public Sector Organization in India or in any other

country, in respect of any corrupt or fraudulent practice(s) against me or any other of my proprietorship

concern(s) or against any proprietorship firm(s) in which I am or was at the relevant time involved as a

partner, except as indicated below:

(Here give particulars of blacklisting or holiday listing, and / or inquiry and in absence thereof state

"NIL").

In the case of a Partnership Firm:

We hereby declare that neither we, M/s _______________________, submitting the accompanying

Bid/Tender nor any partner involved in the said firm either in his individual capacity or as proprietor or

partner of any other firm or concern presently are or within the past three years have been or has been

placed on blacklist or holiday list declared by Indian oil Corporation Ltd. Or by any department of any

Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any

other country nor there is pending inquiry by Indian Oil Corporation Ltd. Or any Department of the

Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any

other country, in respect of corrupt or fraudulent practice(s) against us or any partner or any other concern

or firm of which he is proprietor or partner, except as indicated below:

(Here give particulars of blacklisting or holiday listing and / or inquiry in the absence thereof state

"NIL").

In the case of Company:

We hereby declare that we or a parent, subsidiary or other company under direct or indirect common

parent (associate company) are presently nor have within three years been placed on any holiday list or

black list declared by Indian oil Corporation Ltd. Or by any department of any Government (State,

Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country; and

that there is no pending inquiry by Indian Oil Corporation Ltd. Or by any Department of any Government

(State, Provincial, Federal or Central) or any Public Sector Organization in India or in any other country

against us or a parent or subsidiary or associate company as aforesaid in India or in any other country, in

respect of corrupt or fraudulent practice(s), except as indicated below:

(Here give particulars of black listing or holiday listing and in the absence thereof state "NIL")

It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd,

shall have the right to reject my/ our bid, and if the bid has resulted in a contract, the contract is liable to

be terminated without prejudice to any other right or remedy (including black listing or holiday listing)

available to Indian Oil Corporation Ltd..

Signature of Bidder ______________

Name of Signatory ______________

Place ;

Date :

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Tender Conditions for Benefits / Preference for Micro & Small Enterprises

(MSEs)

I. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide

Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt. of

India, MSEs must be registered with any of the following in order to avail the benefits/preference

available vide Public Procurement Policy MSEs Order, 2012.

a) District Industries Centers (DIC)

b) Khadi and Village Industries Commission (KVIC)

c) Khadi and Village Industries Board

d) Coir Board

e) National Small Industries Corporation (NSIC)

f) Directorate of Handicraft and Handloom

g) Any other body specified by Ministry of MSME

II. MSEs participating in the tender must submit the certificate of registration with any one of the above

agencies indicating the details of the particular tendered item along with their bid.

III. The registration certificate issued from any one of the above agencies must be valid as on close date

of the tender. The successful bidder should ensure that the same is valid till the end of the contract period.

IV. The MSEs who have applied for registration or renewal of registration with any of the above

agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not eligible

for exemption/preference.

V. The MSEs registered with above mentioned agencies/bodies are exempted from payment of Earnest

Money Deposit(EMD).

VI. Price Preference – Subject to meeting terms and conditions stated in the tender document including

but not limiting to prequalification criteria, twenty percent of the total quantity of the tender is earmarked

for MSEs registered with above mentioned agencies/bodies for the tendered item. Where the tendered

quantity can be split, MSEs quoting a price within a price band of L1 + 15 percent shall be allowed to

supply up to 20 percent of total tendered quantity provided they match L1 price. In case the tendered

quantity cannot be split, MSE shall be allowed to supply total tendered quantity provided their quoted

price is within a price band of L1 + 15 percent and they match the L1 price. In case of more than one such

MSEs are in the price band of L1 + 15% and matches the L1 price, the supply may be shared

proportionately.

VII. Out of the twenty percent target of annual procurement from micro and small enterprises four percent

shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste &

Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process or

meet the tender requirements and L1 price four percent sub-target so earmarked shall be met from other

MSEs.

VIII. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority

must be submitted by the bidder in addition to certificate of registration with any one of the agencies

mentioned in paragraph (I) above. The bidder shall be responsible to furnish necessary documentary

evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is

defined as :

a) In case of proprietary MSE, proprietor(s) shall be SC /ST

b) In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in the enterprise.

c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters.

NIT_1

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