NISE Seminar 17th November 2011 Antwerp
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The ODIS database An instrument for contextual data collection and analysis on intermediary structures NISE Seminar 17th November 2011 Antwerp
description
The ODIS database An instrument for contextual data collection and analysis on intermediary structures. NISE Seminar 17th November 2011 Antwerp. Content. 1.Introduction to ODIS 2.The ODIS-2 database 3.Test session. 1.Introduction to ODIS. ODIS: - PowerPoint PPT Presentation
Transcript of NISE Seminar 17th November 2011 Antwerp
The ODIS database
An instrument for contextual data collection and analysis on intermediary structures
NISE Seminar17th November 2011Antwerp
Content
1. Introduction to ODIS 2. The ODIS-2 database 3. Test session
1. Introduction to ODIS ODIS:
Research Interface Centre and Database for the Study of 19th and 20th Century Intermediary Structures
http://www.odis.be Collaborative initiative in Flanders:
° 2000, initial funding from Flemish Fund for Scientific Research (FWO) Different universities (K.U.Leuven, UA, UGent, VUB) Main private heritage institutions with archival holdings (ADVN, Amsab-
ISG, KADOC-K.U.Leuven, Liberal Archives) New partners since 2003: Archives and Museum on Flemish Life in
Brussels (AMVB), Centre for Flemish Architectural Archives (CVAa), Centre for Religious Art and Culture (CRKC), Evangelical Archives (EVADOC), University Archives K.U.Leuven
Legal form: Non-profit organization under Belgian law (vzw) (Belgian Official Journal,
13/11/2006, nr. 884.703.544) Hosting by KADOC-K.U.Leuven, president = professor Jan De Maeyer
1. Introduction to ODIS Two major goals:
Research interface centre: Fostering interuniversity cooperation Building joint research projects on the subject General heuristic information for students and researchers,
orientation and in-depth information for foreign researchers Management of research-oriented instruments:
Jointly designed and used by the partners Broad services towards all interested research groups (history,
art and architectural history, social and political sciences, …) Building bridges between different communities: academic,
heritage, archives, libraries, museums, …
1. Introduction to ODIS At the core of the project is the ODIS database:
Operational since 2002-2003 Contextual database Open and flexible data model, with four main entities:
Organizations Persons Publications Archival units
Partners use the joint instrument for: Data storage and input Data publishing (OPAC) Data analysis
1. Introduction to ODIS Collaborative:
Joint data series and clusters offer possibilities to all Collective and central management, offering services to
partners: Input and conversion of older data series Specialized queries
One online manual with instructions and suggestions, one central help desk ([email protected])
Joint training of users (researchers, librarians, archivists, volunteers, local historians, …)
User group meetings offering feedback Joint hosting, maintenance and technical development
1. Introduction to ODIS Yet flexible:
Easy access (pc with internet access is sufficient) and user-friendly for different categories of users
Functionalities and support offered in accordance with their needs, expertise and collections
24/24 available (5 % maintenance time) Partners choose focus, scope, profundity of data entry Flexible data model, specific export and import facilities Individual policies regarding disclosure of data series Interconnectivity to the instruments of the partners Distributed data validation within specific user groups Author responsibility: individual or collective
1. Introduction to ODIS Complementary use:
Encyclopedia: basic and / or background information on organizations and persons
Heuristic tool: a joint gateway to the collections on these organizations or persons, thus guiding researchers to the relevant source materials
Authority system: information can be linked to main archival and library catalogues and digital repositories of partners (e.g. Adlib, Aleph, DigiTool, scopeArchiv, …)
Analytic potential: analytical queries can be launched on collected data series, if they are balanced and more or less complete
1. Introduction to ODIS Present status:
9 partner institutions, 18 user groups 15 research and heritage projects supported 154 users (individuals with user id) Volume of 143.308 records (1/1/2011):
27.650 organizations 85.102 persons 21.956 publications 8.600 archival units
1. Introduction to ODIS Resonance (during 2010):
32.853 visits: 8.968 (27,3 %) via direct traffic 17.261 (52,5 %) via search engines (Google) 6.624 (20,2 %) via referring sites
15.943 unique visitors 29.156 queries in OPAC 257.406 records consulted
1. Introduction to ODIS
Questions?
Content
1. Introduction to ODIS 2. The ODIS-2 database 3. Test session
2. The ODIS-2 database Hercules Project:
° 2009, funded by the Hercules Foundation (Flemish agency for research infrastructure)
Interuniversity cooperation Leuven-Antwerp Goal: “The development of the contextual web database
ODIS as an information node in a broad network of data collections, with more and user-friendly research-supporting functions and within a sustainable and modern technical environment”
A new ODIS database is currently being developed
2. The ODIS-2 database The ODIS-2 database will contain seven
interconnected entities: Organizations Persons Publications Archival units Objects (immovable heritage) Families Events
An auxiliary module for the description of repositories will also be available
ODIS-2 entity-relationship diagram
2. The ODIS-2 database The data models are based on international standards:
ISAAR(CPF): organizations, persons, families ISBD: publications ISAD(G): archival units Docomomo: objects ISDIAH: repositories
Structure of the entities: Clear authority entries: identification (names, titles, dating,
types) Free text fields according to the nature of the entity Repeatable fields and field groups for specific data elements
with analytical potential, often using standardized vocabularies and thesauri
Relational fields: clear and univocal links between entities, permitting the creation of information clusters
2. The ODIS-2 database ‘My ODIS’: users or user groups will be able to
‘customize’ the database to their own needs and preferences: They can choose which fields of the input environment they
want to see and in which order (only a few authority fields are compulsory!)
They can define own fields or field groups They can add new terms to the vocabularies / thesauri ‘Customized’ export possibilities will also be available The central management will provide assistance and will
develop help pages for the different user groups
‘My ODIS’: users will be able to define which input fields they want to use
Users select
the fields they
want to use
Partner institutionsand researchers
Input in the standardized ODIS-frame
End users
www.odis.be
Access via general ODIS-OPACwww.odis.be
Access via specificOPAC
Basic data
Specific data research unit B
Specific data researcher C
No web access
Partner institution A
Researcher C
Partner B
Extensive export possibilities (xml, csv, xls)
Input in the standardized ODIS-frame + user-defined fields
Tools of analysis of institution orindividual researcher
Partner institutionsand researchers
Input in the standardized ODIS-frame
End users
www.odis.be
Access via general ODIS-OPACwww.odis.be
Access via specificOPAC
Basic data
Specific data research unit B
Specific data researcher C
No web access
Partner institution A
Researcher C
Partner B
Extensive export possibilities (xml, csv, xls)
Input in the standardized ODIS-frame + user-defined fields
Tools of analysis of institution orindividual researcher
2. The ODIS-2 database Internationalization (1): MULTILINGUALISM:
The new database is available in English and in Dutch A Dutch and an English record about a same entity can be
developed independently; they only share some authority data (reference name, dating, …)
It is possible to add more languages in the future
RECORD
Column 1(authority data)
RECORD ENGLISH
Column 2Column 3
…
RECORD DUTCH
Column 2Column 3
…
2. The ODIS-2 database Internationalization (2): MULTICONTEXTUALITY:
Some vocabularies / thesauri in the current database are oriented to the Belgian / Flemish context
To facilitate data input about other contexts, new vocabularies are being developed: Organizations: legal forms Persons:
Decorations Levels of education (ISCED-97) Political positions Political bodies Political competences
At this moment: focus on European countries and international context
Users will be able to add additional terms themselves
Completed
Under construction
+ International context
2. The ODIS-2 database Geographical thesaurus:
The current ODIS database contains a hierarchical geographical thesaurus of Belgian and Dutch place-names
The thesaurus departs from actual territorial and administrative entities, but historical reference terms are also included
The internationalization of the thesaurus is being prepared
2. The ODIS-2 database Other important features of the Hercules Project:
Development of advanced import and export possibilities
E.g.: the implementation of GIS software in the new database will facilitate spatial analyses and representations of the ODIS content
Implementation of OAI-PMH: Open Archives Initiative Protocol for Metadata
Harvesting Interoperability and database linking
2. The ODIS-2 database Implementation of editing tools:
Layout options Spelling check
Creation of a central repository for statistical and other related data series (e.g. membership lists of organizations, …)
2. The ODIS-2 database Technical environment:
Hardware updates: new server (HP Intel Xeon X5450 3.0 GHz Quad Core, 4 GB RAM, 146 GB hard disk)
Software updates: Windows Server 2008 Oracle 11g R2 (11.2.0.1) Enterprise Edition Oracle Business Intelligence Enterprise Edition (OBI EE) 11g,
Oracle Fusion Middleware MapViewer
2. The ODIS-2 database
Questions?
You can always contact us:
or
Content
1. Introduction to ODIS 2. The ODIS-2 database 3. Test session
