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Metro Vancouver Cultural Grants2013 ApplicatIon for Regional Projects

Applicant Information

Unit/Pitt Society foi Art and Critical AwarenessN..,ii’ .4 the osqomzutnnl (leqully ic’ys.% wr.’d annie1

236 East Pender Street, Vancouvet BC V6A ITT4; lit c

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604 681 6740 infohelenpittgalIery.orgFn,ail

w-ww.unitpitt.ca

Keith Higgins, Executive Director

___________________________ ________

C’oi:act r.cfson, and title, regarding information contained in the application

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Nurnbes of staff in your organiation Number of volunteers in your organization

604 681 6740 in1ohelenpittgallery.org

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Annual budget Veer Founded

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BL Society Act Number

Concnuons anu Signature

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Kerth Htgqins. Executive Director

Und,P[ Soojety fur Art and Cnticai Awareness

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Comeha Wyngaarden. Chair

ins form we dv soPr:nrrly OL15O mats the dwt vi eur knowledge, the niorinatmon given in ourappicatmon is c;orriplete and true in e. very respect,

Deaddne for submission

II 3 c’eseI two roinmJreter scricico ci ii_ rprcacc ti_in Mini by Wednesday, July 24, 2013, 4pmIU [veti a Vancouver, Cultural crams Program Estvrnar nrcatrorw 3 floor 4330 Krngsway Burnaby, B.C. V%H 408

ii you have any questions about this apoilcanon or e e[ugmamlity ci your project call Judy Robertson at 604432-620S or

UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regional Projects July 2013

Regional Project Information

1) Organizatio&s Mandate and History:

urrriprrr Projects is a non-profit artist-run centre dedicated to the promot ion of experimentalcontemporary art that addresses social, political, cultural and critical issues. We promote and fiicilitatepublic dialogue concerning critical awareness, social consciousness. contemporary art practices andcommunity. Established in 1975 as the Helen Pitt Gallery, UNI’l’iPIfl’ has transformed itself severaltimes, culminating in its most recent incarnation as an incubator for new curatorial and organizationalapproaches to experimentation in visual and media art. Since 2010, UNfl’/PITf has shown its ability toengage with non-art communities and present public actions outside of lhe gallery with projects such asI’ublk Access: 1q99 and Beyornt the annual Wrong Wave festival of art and art-rock, and the RereadingThe Riot Act series of public actions, performance. and publications.

2 Project Description:

Title: Spacc’s ofC’onlesialion/(’ollectivc Walks (working title)

This project pairs professional visual artists with community groups and institutions to create four site-specific public actions, drawing on the visual art traditions of performance art and “happenings” but guidedby community members’ emotional. organizational, and intellectual responses to disputed or contested space.

Spaces ofConteslatlon/Goliective Walks is a project realized through UNIT/Plfl’s Curatorial Residenciesprogram. The project seeks to examine how the collective walk/protest/public demonstration, beingboth an event structure and social formation, can serve as framework to initiate community engagementand democratic use of public space via the realization of site-specific participatory performances. Inproducing this work, we hope to:

1- Research modes of producing and presenting site-specific performative work realized incollaboration with community groups and organizations.

2- Expand contemporary visual art discourses and practices through a study of the aesthetic andconceptual overlap existing between participatory performance, collaborative art-makingstrategies, and political self organized demonstrations.

3- Foster critical discussion around overlapping issues of urbanism, community activism andartistic practice.

The project involves the participation of three professional artists and one artists’ collective, fourcommunity organizations based in Vancouver and Burnaby, and one presenting partner, the SRIVancity Office ofCommunity Engagement. Unfolding over a period of one year and realized through aseries of artistic and discursive events, Spaces ofContesiationlCollective Wallcs aims to establishconnections between artistic and activist actions in urban space and initiate dialogue about thetransformative potential of these types of interventions on the collective urban experience.

The project includes three main components:

Component 1- Performance Series (March-May 2014): This component is the core ofourproject. Three professional artists and one professional artist-collective, working primarily in the fieldsofperformance art and visual-art-based social practice, will leadcommunity-building activities in the

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UNIT/PITT Projects Metro Vancouver Cultural Grants: Regional Projects July 2Oi

i)r( ot i sel’iin: 11L1llJe i lion in eoiiatit)iI \\ illi tour tijitVltl iuiliz.lllouls. in themonths eadmc to the prt’scuutation Of hit’ pnhhiu act ai. the artists skill iiict’t on a recular basis withpartner cominimitv organizations to lead activities in winch community members \vill develop thegoals, itinerary, content and material of the public action/art perfbrmancc that they will take part in inthe Spnng 2014 It ading workshops discussions md cnaiivc think t mks p utw ipating srtists willinvite communit v members to creatively explore how the collective walk is both a public action with1ndit R ml and ,ot ut signal mc m nt md m pa rfoi in utis r g st nit ss athin tha ouilc xt of ontr inpom irv sisui iiart, and to consider how the t\\ 0 aspects can hue nsed to jrodnce a puhhe action which expressesmandate of a eoinHitnntv &iomiiu, reflect the oals and concerns of eouiunnnmiv members, and creatediahoatie around contentious spaces and issues,

l’airincs bciwt’m’um partner oranuzutmons and ai tists were tl&:tt’rniuieth l)is(’d on possibilities presented b\the art isIs’ history and practice, and on time tdreseen potential fdr creative exchange between art isis andparticipants. The project fratures partnerships between professional art isis and communityorganizations with diverse mandates, that cater their activities to a wide range of publics.

Component 2 Gallery Exhibition and Realization of Publications (March 21 May 3 2011):I )ue to the site- specif e allah ephienierat nat nrc of’ the pertlirumance series, we have decided to organize agallery exhibit ion in order to increase the protect’s duration and public availability. Material realized inworkshops with coimiumunit v olga ruizat ions and used ni the public perioruiauces will be exhibited atU N i’l/’ I’ ITT Project’s gallery spt’. This initiative is meant to document and showcase the collaborative

leadine to the realization of’ the series of’ tour puluhie actions. Focus will he placed on thecontributions made by conununity participants. In conjunction with the exhibition, books drawing onthe process. research and outcomes of the individual projects will he published in collaboration withPublicaticn Studio Vancouver, These hooks are intended as works which will stand on their own ascomplete works, rather than exhibition catalogues.

Component 3 ‘Talk Series (October 2013 April 20 14): The Talk Series, co-organized with the SF13Vancitv Of’fiee of’ (‘omnmunitv Engagement (Vancouver), aims to contextualize the project as a whoha’and ground it critically by discussing issues pertaining to urbanism. community activism and artistic

practice. ‘taking as starting pomt the particular urban and social context of the city of Vancouver, thet ilk ScullS ssill a n ic w uthi lint ions of sp iii ml politics it sist muLe and it sth tic eng i4cmcnt Spa ikci ssvorkung in the fIelds of urban and economic geography, activism and creative writing, visual arts, andart history will he invited to engage with the topic from their particular research perspectives.Confirmed speakers include: Dr. Jamie Peck (UBC Geography Dept.), Urban Subjects (artist collective),and Dr. Stephen Collis (SFU English Dept.). Potential speakers include: Dr. Nicholas Blomley (SFU

eography Dept.>. and Dr. Kui’stv Robertson (Western University Art History Dept.).

Project’s Regional Impact:

‘T’hc realization of this project will build strong partnerships between community groups basedin Vancouver and Burnaby; it will address key issues pertaining to use of public space, urbandevelopment and artistic/activist interventions in the Metro Vancouver region; and developstrategies for public participation and outreach through artistic creation.

1- Knowledge transfer and skill development: In the months leading to the presentation of thepubhic performances. the participating artists will lead workshops and discussions with members of

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UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regional Projects 3uty 2015

partner community organizations. In leading these workshops, the artists will share their visual art-making skills and knowledge including: creation of visual Identity and markers, print-makingtechniques. creative cartography. perlbrmance choreography. movement -based explorations. INYprocesses and modes at intervention in public space. Tlnougli this exchange process, artists willintroduce members of partner community organizations to artistic techniques and knowledge that willserve for the development of fixture projects, community-building activities and production of publicoutreach material.

2- Community and identity building: Collaborations between participating artists and communityorganizations will serve to equip partner organizations with tools and resources to facilitate thefulfilment of their mandates and increase services provided to members. Workshops that artists will leadin advance of the realization of the collective walk•performances and gallery exhibition will focus onidentity- building and community development around issues of use of public space and representation.Relationships amongst members of community partner organizations will be strengthened through theftactive involvement in the elaboration, planning and execution of the public performances and galleryexhibition.

3- Outreach and advocacy: Artists will contribute their skills and resources in light of communitypartners’ needs and interests towards the development ef resources that will increase communitypartners’ ability to outreach to the public and advocate on behalf of their members. For example, GabrielSaloman, in collaboration with BROKE, will develop a community-driven map of the undergroundpipeline system in Burnaby (outlining intersections of the pipeline system with schools, parks,community centres, etc..). The map will then serve as advocacy tool for BROKE to use in futurecampaigns. distribute at public events, and make accessible online. As another example, LaurenMarsden’s collaborative partnership with the VPL will enable the organization to educate the publicabout the necessity of the deaccessioning process due to material deterioration and outdated content

Project’s Impact on Organization:We hope to extend our organization’s reach, from one that is narrowly focused on the artistic life of theurban core, to one that develops relationships in neighbouring municipalities. This project will addcapacity by creating a useful paradigm for collaborations between Unit/Pitt and community groups andorganizations within the Metro region and beyond, producing mutual benefit.

3) Is this a new project or an expansion of an existing initiative?

This project is a new initiative and the primary goal of the project is the production ofnew artistic worksthrough the establishment of new partnerships between community organizations in the Metro Vancouverregion.

4) List of involved participants

Project Collaborators: Please see attached biographies (appendix 1)Professional Artists: Gabriel Saloman; Dither Morelli; Lauren Marsden; Zoe Kreye and Catherine GnuProject Cutator: Mariane Bourcheix-LaporteUNIT/PITT Director: Keith Higgins

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UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regional Projects July 2013

rsFiis

(fomniunity partner organizations: Please see attached mandates (Appendix 2) and letters of support(Appendix 3)Burnahy Residents Opposing Kinder Morgan Expansion (Burnaby)‘1 he Outreach Alternative Prurain, Britannia Sccmdarv School (Vancouver)flie Vancouver Public Library (\iancouver)Dance Troupe Practice (Vancouver)

Presenting partners: Please see attached mandates (Appendix 2) letters of support (Appendix 3)The SRi Vancitv Office of Community Engagement (Vancouver’)Publication St udio Vancouver

Description of partnerships:

Gabriel Mindel-Saloman will collaborate with the Burnaby Residents Opposing Kinder MorganExpansion (BROKE), a grassroots residents’ association in Burnaby. The artist will collaborate withmembers ol BROKE towards the realization of an event that will act as perlormative protest to denouncethe Kinder-Morgan Trans Mountain Pipeline and jet Fuel Pipeline system’s existence and plannedexpansion in Bumnaby. The collaboration between BROKE and the artist will aim to increase publicawareness of the underground pipeline system existing in Burnaby through a combination of artisticinterventions and activist advocacy tactics. BROKE is already engaged with local First Nations groupsopposing the expansion of the pipeline system, notably the Soowahlie Nation, which will he invited totake part in the public perforinai ice.

I)idier Morelli will collaborate with the Outreach Alternative Program at Britannia SecondarySchool (Vancouver), an alternative education program for youth of aboriginal descent, The artist willwork with the program’s students, teachers and social workers towards the realization of a collectivewalk—perlhrmance that reflect the st udents’ particular relationship to the Commercial Driveneighbourhood. The goal of the project will be to activate and make visible the students’ presence andlived experience in this part of the city (Britannia Secondary School is located in the heart of thecoinfliercial Drive neighbourhood, a culturally diverse part of East Van). The process of realizing thiscollaborative project will complement the Outreach Program’s pedagogical activities, which integrateaboriginal learning and traditions in the classroom and provide high-risk students with resources tocomplete secondary education.

Lauren Marsden will collaborate with the Vancouver Public Library (VPL) and its patrons to createa public performance involving deaccessioned material from the library’s collection. The VPL hasidentified the deaccessioning process (the removal and discarding of damaged or out—of—date materialfrom the library s collection) as one 1i’aught with public controversy due to the public’s opposition tothe discarding of books, The artist will work with VPL patrons and staff’ to develop a public performanceproject that will investigate notions of’ information transfer and subsequent knowledge loss/gain. Indeveloping this project, the artist will host open workshops and public talks at the VPL’s main branch.

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UNIT/PITT Projects Metro Vancouver Cultural Grants: Regional Projects 3uIy 2013

Zoc Kre e and (at heriiie Grati s ill collaborate ss it Ii Dance Iroupe Practicc and a number ofselected participants to develop a series of i yemen! explorations and scored rituals exploring how toun write or re write hart itives iii public space 11w 1 illearuine Proces skin will be a mieratinc publicperturnitilee that p1(5(91K a series of moilt’s of Iuint itul knowine developed with ininlurs oi I )rnceI ioiqx Pt am thi ouph the kl im hugs itid v oikshops h idmi up t1 l storm hr 1) oarTroupe PIne! ice iiieets on a weekly basis and is run as a nuniiierarehical amateur dance ri oupiukretcd in islIalutithuit md tuoveineiht, Flie romip pen fir anyone 1 tom as a nietimler

Our project partner Publication Studio Vancouver will provide organizational and technical supportbar the design, production and distribut ioi i of books drawing on the pro ss. research and outcomes ofmite individual projects that pat tlcipatinn artists will realize in collaboration with pirttier community0 5hiii/ thus,

UNO7PVVI Projects will collaborate with the SEll Vancity Office of Community Engagement rithe out’auuization of ( oinponent of the project: paccs 0/ ( ‘ontu’s(almn;Cuutcsied Spaces: Art. Activismand I/ic (it V. a series of talks prcseuterl between October I and April o 11 at the World Art centreat SFU Woodward’s Vancouver. As co-organizer of the talk series, the SFU Vancity 0111cc ofCommunity Eu igagenient will provide financial and unkind support speakers’ honoraria, room rentaland stat hitt, audio\ usual doeuiuimeumt,ut iou and pi oniol lou ( iveu L lie SFU Vaneity ()fhce of (‘ouumunitvI n i elm nt s \itifl ir lit uonshups \ ith oinintinat 01 r, unuialions ha itid I luoughout tht 1 o’a ii

mainland, this partnership will increase the project s outreach,

Planning and hnanuial InforinaEion

hUroecL Budget

Please see attached project budget, including detailed revenues (anticipated aiid conhrmed) andexpenses.

UNH’/PIT’l’ Projects will allocate a portion of its existing operating budget, covering administrative costsand a share of artists and curators fes toward the protect. Other sources of revenue include: financialand in—kind ecuntribtit ions lioni the SFU Vancitv ()ffiee of Community Engagement presenting piurtuerof the talk series (confirmed), a private donation earmarked for this project, and a pending request to theBC Arts Council Arts—Based Community Development Program

$) Proiect Timetable

Please see Attached Project Timetable

9) Project Evaluation and Measures taken to ensure

The project’s success will be evaluated both quantitatively and qualitatively. Measurable goals include:audience size for public performances (our minimum target is 25 viewers), number of participantsattending artist—led workshops (our minimum target is 7 participants per workshop), gallery exhibition

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UNIT/PITT Projects Metro Vancouver Cultural Grants: Regional Projects July 2O13

\ isitoi (HilL iiiiilIiiiiiiiL I ii tt is (Hi o\ I th I till) Hid ith nd nit to I ilK st i ics (out nnnnnum Idi t is50 aIt iidt c s pt i talk) Qualit ths v tIn it tot is ol Wi. p1 ojt t will includi onductmg ink rvic w s withp irt it ip itits diii in md tilt I (lit oIl tlioi iti pi oi or tnt in di lit ii in st sions s iW Inicnihcrs 01 partner coniniiiiiitv olganh/ations alter presetilnie public perlorni;inces and exhibition, ;mdevil nation ol audience receptivity.

Project Management:

This project is realized as part of NIT Pl’l9 Projects’ Curatorial Residency Program and will bepreseutcd as part of We gallervs 2013 I I programming ear. Project curator Marianc Boureheix-Liporiewill oversee the artistic reah/ation of the project. I nrtlteixiaporte will act as intermediary agenthi. tx& & ‘.11 t JNI 1 P11 1 Pt oj t ts part iup it tug trUsts arid p in ncr c oimnuntt org mi/at ions In his capac1tof J)irector of 1 INIT’PIYi’ Projects, Keith Higgins will oversee the fInancial, logistical, public relations.and reporting aspects ot the project.

Between September 2013 and April 2(14, regular meetings between key members of partner communityorganizations, collaborating a rUsts and the proJect’s curator will be held. Maintaining directcoin muntcatloi i between part i ters, these meetings will ensure that involved partner communil vorganizations needs are met with respect to the project’s outlined goals, if concerns about projectorientation or terms of the collaboration arise, they will be addressed in these meetings. In addition, inthe case of Dadier \lorelli’s collaboration with high—risk youth enrolled iii the Ontreach AlternativeLducat ion I rograin. additional meetings involving the artist, the curator, and the Outreach Program’steachers and social workers will be organized to establish protocols and ensure that students will benefitfrom the collaborative process. The Program’s teachers anti social workers will he present antiian icapat e in the workshops that the artist ill lead with the students, and will be able to address issues

should they arise. I le—brieling sessions will be held ailer each workshop, and the artist will adjust hisproposed plan of activities in light of students’ interests and receptivity.

Required Documentation

Please see attached documents:

- Current Board of l)irectors list- Most recent Financial Statements

Regional Project Budget- Table of contents from a business plan

Support Documentation

Please see attached documents:

Appendix 1: Project Collaborators’ Biographies— Appendix 2: Mandates of Partner Organizations- Appendix 3: Letters of Support from Partner Organizations

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UNIT/PITT Projects — Metro Vancouver Guttural Grants: Regionat Projects Appendix 1

Keith Higgins (tiNITpt’[’ F Pro eels Director)A Vancouver hised visual artist and writer. tJnn :I’it t Ps iit1v Director Keith Higgins has worked in art:idiuimsti ition mu k tin busim ss onsnltml rultur ii policy id 01 ic non profit man igc mcnt mdgovernance, publishing, and internet development. lie was a co-founder of Art speak Gallery and of thePaeil)c Association of’ Artist Run Centres.

Mariane Bourcheix—Laporte (Project Curator)Mariane Bourcheix—Laporte is an interdisciplinary artist and independent curator currently living in\aneouver. She holds a BLA in Visual Arts from Concordia University (Montreal) and an MFA inI nterdisciplinarv St udies t rom Simon Fraser Universil v (Vancot ncr). Recently, she exhibited her work itthe FOFA Gallery (Montreal), Le Labo (Toronto) and was part of Low Live 4 International NetworkedPerGrmance Art Festival. Her writinc and research have been published l) Inter: art actuel, Fillip. Decoyand esse. Past curatorial projects include: Lava! Chronicles presented itt Verticale—ct’ntre d’artistes, Laval.Qc: the ( )uI of hounds Festival at the Audain Gallery. Vancouver; Furtive Conundrum: Practicinc theIurttve presented at 1612 Gallery, Vancouver; and the publication Leitres/Letters (MAAM, 2010). She isthe co—Grinder of’ the Montreal-based curatorial and publishing collective Palindromes, has taught asSessional instructor at SFU’s School Gr the Contemporary Arts and currently works as Services andOutreach development Coordinator bar the Pacific Association of Artist Run Centres (PAARC).

(labriel Salonian (Prok’ssional Artist)Saloman works as an artist, writer, curator and composer. lie currently collaborates with Aja Rose Bondunder the name Diadem and as The Strathcona Art Gallery / STAG Library. He is co-Ibunder of theLower Mainland Painting Co., an investigation into art, labour and art labourers. Since 2003 he hascollaborated with Red76 on such recent projects as “Fellow Travellers” for Manil’esta 8 in Murcia, Spain:“Surplus Senunar” at the Walker Art (‘enter: and “Counter—culture as Pedagogy” for CCA’s Wattislnstitute bar Contemporary Art. Past collaborations have also included “Power 201 2” at Unit/Pitt inconnection with Institutions by Artists and the Bronx Museum; ‘Second Home’ as part of’ the San Jose2008 Zero I Biennial: “The Battery Republic”. pirt of Creative Time’s “Democracy in America”; andCCAI) arid the Bureau bar Open Culture’s “Descent to Revolution”, ‘l’ogether with Sam Gould of Red76he is also (he creator of the No War U,S,O. initiative, and leads the semi-annual Liberation Seder.

Didier Morelli (Professional Artist)Didier Morelli works in perlormance, installation arid video and is currently based in Vancouver. He hasobtained a BA in Liberal Arts at Concordia University (2011) he goes on to completing an MA inPerbarmance Studies at the Centre of Drama, Theatre and Performance Studies, University of’ Toronto(2(112) where he bacuses on solo performances. He is now completing an MFA in interdisciplinary Artsat the School of Contemporary Arts, Simon Fraser University, in Vancouver (2014), His work has beenshown in a solo exhibition at Katherine Mulherin Gallery (Toronto), Nuit Blanche at WhippersnapperGallery (Toronto), Art Souterrain (Montreal), in a group show at the Audain Gallery in Vancouver, aswell as part of a group performance at the Tucson Museum of Art. Documentation of his work has beenpublished in the online publication KAJALOG and in Emergency Index 2013. Morelli has presentedpapers at confrrences, most notably at Running With Concepts, Blackwood Gallery at the University ofToronto, at the Theatre at L[BC Graduate Symposium in Vancouver. and at PSi #19: Stanford at StanfordUniversity in Paolo Alto, Calibarnia, Morelli is partaking in three artist residencies during the summer of

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UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regiona Projects Appendix I

at tile ilivat\ 01 \\ or Ontario. in 1 ncsnn, Aroiia tas part of a desert traveIhnpt I toi In Ilk I.. I oft t I md it Wi N,ts Amtist Iidt iii in mg uti ond itt I intl

l,auren Nlarsden (l’r Wssionil Artists)Lauren \larsdeii woi Its priniaiilv s ith perlorilianci’. ideo and text to tidress livers of lace and time,She received a I3FA f rum the University of V id ma n 20O and an M IA m Social Pratt ice from the( alifoini i ( oiL g of thc Arts m 201(1 Rcc ntl slit lnbitt d it I rutta iallt iy (Ronu) Shuddrr (i tilt i(V iiitou\ i Si hi S hoof ((3 iF I md) mod Ii m pi i ho no d it SI di \i I p l( t (1 lomisfon) \dobt Books(SF), the Sni Francisco f\lIlklnc anti I esO&n MalL ‘freasure island Uahfornla), SOMArts (SI’), andQueen’s Nails Projects (SF). Slit’ is currently based iii Vancouver, BC.

Zoë krey’e Wi ulessional Artist)Lot’ krevc has produced collaboralis e conmuutv arts protects. independent lv, coileellVelV, and withininstitutional structures in Montreal,\1ancoLiver. Berlin, New York and Istanbul, In 2009, she completed aMFA at the Bauhaus Umversity Weiinar, specializing in community engagement and participatorysi rategics and cofounded the artist collective Process inst itnte, She is cnrrcntiv based in Vancouver andteaches studio and social practice at I-.milv (‘arr niversiiv of’ Art & I )esign She collaborates withCatherine Grau as the Unlearning Weekenders collective,

Catherine Grau (Professional Artist)Catherine ( ;rati works in the fIeld of’ collaborative public a ri practice. She has organized and partit’ipatedin a wide range of projects, includinc Oberlehenskunst at I laus der Kulturen der Welt, Soziokull urfonidfunded KoCA inn and the Flint Public Art Project. Since 2010 slit’ is cofounder of’ the artist collectiveProcess Institute. She holds an M FA in Public Art and New Artistic Strategies from the BauhausUniversit v, \Vennar. (;ermanv and is currently based in Ne\v York and Berlin. She collaborates with ZoëKreye as the Unlearning Weekenders collective.

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UNIT/PITT Projects - Metro Vancouver Cultural Grants: Regional Projeots AppendIx 2

Appendix ZMandatcs of Partner Organizations

Burnaby Residents Opposing Kinder Morgan Expansion (Burnaby)The Burnaby Residents t)pposnig Kinder Morgan Expansion (BROKE) is a non-profut. volunteer.community driven organization counting more than 200 members. BROKE’s goal is to prevent theexpansion of the Kinder Morgan pipelina, tank farms and tanker traffic through science education,advocacy, and partnerships.

The Outreach Alternative Program, Britannia Secondary School(Vancouver)Outreach is an alternative program for youths of Aboriginal heritage, who wish to improve theiracademic and snciah/eniotioiuil skills, prepare br posi secondary programs and complete courses leadingto a 1W. Secondary School Graduation Certificate (t)ogwood Certificate). Outreach provides grades 10to 12 core academics and selected electives to students who have not been able to find success in otherschools.

The Vancouver Public Library (Vancouver)Funded by the City of Vancouver, Vancouver Public Library is the third largest public library system inCanada with over 373.000 cardholders and more than 9 million items borrowed annually. Today, withexceptional collections. services and technologies offered ..t 22 branches and an extensive virtual library.VPL is accessil’le to all citizens of Vancouver.

Dance Troupe Practice (Vancouver)l)anee Troupe Practice (DTP) is a non—Inerarclucal amateur dance group interested in collaboration andmovement. The group is open for anyone to join as a member. This movement-based perlbrmancecollective was founded in 2007 in Vancouver.

The SFU Vancity Office of Community Engagement(Vancouver)SRi’s Vancity 0111cc of Community Engagement is involved with producing public talks, communitypartnerships. accessible education opportunities and SF13 student placements with communityorganizations.

Publication Studio Vancouver (Vancouver)Publication Studio Vancouver is part of an international network of like-minded studios dedicated to thesocial life of the book. PSV publishes and bind books using a combination of on-demand and artisanaltechniques. PSV publishes artists’ books. historical documents, and neglected but worthy works from thepublic domain, often collaborating with local art galleries or with our sibling studios in Canada, theUnited States, and Europe.

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UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regional Projects AppendIx 3

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Attached documents:

• letter at support (rain BROKE

• Id icr of support (rain the Outreach Program• Letter of support from the VPL

• Letter of support from Dance Troupe Practice• Letter of support (rain the SF13 Vaiidty 0111cc of (ormnunity Engagement

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F JNI i/Pill Pr jeci Metro Vjiicouver Culturul (ririt : V eg ionjl Projects July 2013

P NUlype Description StatusLamed Revenues

On C. P ntj 0bhr ti F odir 0

Tot I am d Rev nues 500Private Sechir RevenuesF mdi ui mg Indiedinl IniK med 250

n or PU Von (liii FinC riUnrty fl r t ft F in Cf flu n d 1 0

p in or U Von ity OUrC ni norm ity P ng rijemnt Von ii r or ii iFit ro (In nd) Confirmed 6000

tEn (ifhrrd’ore P penso (coreUrdT,Pl1 F budgi I) C onVni U 1000To i Priv cc r Rev 14500

n Rev0 ArO C OUt oil Urvi Ii mpnm nt Pending 100001i tOt Vr re ouve r Cii It u rol C run Ut çjior ral P ri iji c L Pending 5000Total Grant Revenues 15000TO AL REVENU S 30000

EXPENSESType Description Amount (S)

tO 0i ct Aft tf 8000

Curotur fees 2000Speaker lees 1250

mUaterrals Perlormuni n related m terril 1000xhibttion go g hardware 1000

Photogr phy vid ography, audioI rhnical on edrOng & po tprndu Onn 4000

pace Rental World art centre at SPU Woodwards 5500Cunoessriio expr n e 250Publication D sign nd Printing 3000Total Production exp 26000dministrative expensesSalaries Administrator 2000Promotional materials 1500T I communication phone and internet 500Total Administrative exp 4000TOTAL EXPENSES - 30000

BUDGET SUMMARYTOTAL REVENUES 30000TOTAL EXPENSES 30000Total Revenues - Total expenses 0

UNIT/PITT Projects Metro Vancouver Cultural Grants: Regional Projects

LiNt fli t)Ni1FI I I ii iLi hoaid i iieCtOiS

ornelia Wynaardcn ((hair)Brian Mehay (treasurer)Jesse (;rav (Seci ci ary)(Tha ri je Sat let leeFjtui,i I’(}\Vic

artistartIst, administratorartist, educatorartist cdii orartist. educator

since April 2(310since November 2009since April 2011since i\pril 2011sInce April 20 I 2

Kcit Ii Higgins Executive Director (full time)Brvnn MeNith ()iiicc and hicility mauapcr (part time)Mmdv Ahramowitz Bookkeeper (contractor, part time)

Five parttimc volunteer positions arc tilled on a seasonal basis by Emily Carr Umversilystudents, for (‘oop Education credit, and will resume with new interns in Pall 2013:

Communications and Audience Development Assistant• UNIT/PITT’ Radio Assistant

• Video ( (intent Assistant

• PublisIiint Project intern• Archives z\ssistant

UNIT/PITT Projects — Metro Vancouver Cultural Grants: Regional Projeots

ifinject Tirneli,jç

Presentation Schedule

Public Actions March - May 2014 Site-Specific locations (TB))).(Dates TBD) Vancouver and Burnaby

Exhibition & March 21 - May 3, 2014 UNff/PY ProjectsPublicatIons 236 E. Pender, Vancouver

(confinned)Talk Series October 22, 20 1:3 (confirmed) World Art Centre at SPU

November 12, 2013 (confirmed) Woodwards, GoldcorpFebruary 12. 2014 (confirmed) Cenire For (he Arts.March 12. 2014 (confirmed) Vancouver

April 16. 2014 (ThC) (confirmed)

September 2013 — November 2013Project development for collaborative works. Monthly status meetings with artists andcommunity representatives.

September 2013Principal publicity deadlines for beginning ofTalk Series

November 2013First availability of podcasts using content from Talk Series

December 2013 - February 2014Project development for collaborative works continues. Status meetings continue. Publicationdevelopment (content and design)

February 2014 - March 2014Book production (printing and binding) for March/April launches

March 2014Principal publicity deadlines for exhibition, book launches, public actions

May 3, 2014Closing reception for exhibition

May 2014 — June 2014Availability of project documentation online (photo-documentation, video, podcasts). Follow-upmeetings with artists and project participants

UNIT/PITT Society for Art and Critical Awareness

Strategic Plan, Summer 2C13

uun/pm Strat.glc Plan 2013-2018

I What This Plan Is For ILI Goals of the planning process1.2 How we will evaluate our progressLi A note about plain language

2 Where We Stand 32.1 1 hstory and development

2.1.1 1975-20092.1.2 2009-2011

2. 1.2.1 2010 Strategic Plan2.1.3 2011-2013

2.2 Revisiting the 2010 plan 52.2.1 Mission2.2.2 Goals We Achieved2.2.3 (;ils We l)id Not Achieve

13 Self-evaluation 72.3.1 Internal strengths

13.1.1 Revenue generation from 236 East Pender2.3.1.2 Stability of venue2.3.1.3 Flexibility of program

2.3.1.3.1 Curatorial residents2.3.1.4 Innovation and efficient use of scarce resources2.3.1.5 How do we play to our strengths?

2.3.2 Internal weaknesses 82.3.2.1 Paying staff what they’re worth

2.3.2.1.1 Living wage standards2.3.2.2 Succession planning2.3.2.3 Donor development

2.3.2.3.1 Better utilization of CRM2.3.2.3.2 Time allocated to personal contact

2.3.2.4 Publicity and communication2.3,3 External threats 102.3.4 External opportunities 112.3.5 What is working 122.3.6 What isn’t working 132.3.7 Where we fit in to our community 14

2.3.7.1 The neighbourhood2.3.7.2 The city2.3.7.3 The region2.3.7.4 Local visual art2.3.7.5 Canadian visual art2.3.7.6 International visual art2.3.7.7 Comparison to local visual art organizations 16

2.3.7.7.1 Continuum: underground to official2.3.7.7.2 Continuum: budget level

2.4 Why the mission, vision, and mandate need refining 173 Where we’re going 18

3.1 Clarifying the mission, vision, and mandate

UNIT/PITT Strategic Plan, 2013-2018

3.1.1 Mission3.1.2 Vision3.1.3 Mandate

3.2 Revenue from studIos 193.2.1 15-year income and expense projection for 236 East Pender3.2.2 Future projects

3.3 Mentoring and fostering 213.3.1 Training artists as organizers

3.3.1.1 lnternships3.3.13 Developing a curriculum

3.3.2 Fostering collectives and other organizatIons 223.32.1 Pat activity3.32.2 Laboratory for artist-run practice

3.4 Public programs 233.4.1 Exhibitions3.4.2 Publishing3.4.3 Radio3.4.4 Screenlngi3.4.5 Wrong Wave Festival

4 Income and expense projections for the next five years 255 Measuring success 286 Prospects 297 Summary of recommendations 30

uun/pzTr strategic Plan 2013-2018

UNIT/PFfl’ SOCIETY FOR ART AND CRITICAL AWARENESS

FINANCIAL. STATEMENTh

AS AT MARCH 31, 2012

(unaudiled)

nvd 64brarnowkx, . Comm.,

Notice to Reader

1i[7 j’’S \sl (411 \\i1ui

Li. 1)H(1h ( •L IIIIILImI. V(i

1/1: O4 7120717 l, (004j 4: 1)/27

()n the basis ol infornial ion provided by management. 1 have compiled the Statement of FinancialPosition i Unit Pitt Society for Art and Critical Awareness as at March 3 I 201 2 and theStatement 01 Operatioii and Changes in Net Assets for year then ended from informationprovided by management.

I have not perlorined an audit or a review engagement in respect ol these financial statements and.accordingly, express no assurance thereon.

Readers are cautioned that these statements may not be appropriate for their purposes.

Vancouver, B.C.August 20, 2012 David Abrarnowitz, C.A.

UNIt/PITT 5 R1FT\ FOR Ri ANI ‘RIFI AL YIINKSS

sTA’iI:MKNroF FINAN(’L\L N)SITION5cc ccokanvHig \Ies to Fminial Slairiuciiis)

AS AT MAR(iI 31, 2012I naudtcd — see np.mying NotkcC to Reader

ASSETS 2012 2011

ASSETSCash 32,559 $ 47347Grants receivable 2000081ST receivable 1 150

7fl67054,415 48,657

t>ROP1R’fY, PLAN’i ANt) EQUIPMENT

L1321,277 1.732

55.692 50 389=====*==

LIABILITIES

CURRENT LIABILITIES

Accounts payable and accruals 3895Deferred rcenue (Note 4) 47 250 32 90

51,145 32,950NET ASSETS

Urestrietcd 4,547 1 7,43)4.537 17,439

55.692 50.389=-=--=-==

APPROVED ON BEHALF’ OF TilE BOARD:

*

a

——

——a

———aa7

L’FI’/PITT SO(’Ii Ti FOR ARI ANI) UkITICAI. ‘VAkENESS

STVI’EMENT OF OPERATIONS

(See accompanying Ntcs to Financlal Statements)FOR TIlE YEAR ENDED MARCH 31, 2012Un tudliLd scc aL.ompany tug \oticc to Rc tdLr

2012 2011kEVLNUEB( Arts Council 15,250 12,000Canada Council 20,000 20,000City of Vancouver 25,000 1 7,500Coproductlons

1)onations 3,715 230Fmplovment suhsidies 4,288 3.360hvents and other reenue 3.323 2.237R )nfldai i ns I So 14. 1001nkind contributions Now 5 35,350 47.450Inwrest revenue 24Other grants 1 2,000Publication sales 2,804 417

________

109,904 1 30,078EXPFNSESAccountim and leaI 765 932Advertising and printing 339 185A mon i/at ion 454 625Artist and curator fees 24,578 14,210Bank charges and interest 185 114Consultants

- 13,870Contributed services (Note 5) 35.000 47,250OfFice supplies 1.940 1 . 176Projects and exhibitions 6.706 2.5 IIPublications 4.910 2,917Rent and property taxes 12,349 3.888Repairs and maintenance 3,188 -

Sub-contracts- 3,080

Telephone and utilities 801 479Travel

- 349Wages and benefits 3 1.581 20.014

122.796 111,600

(SHORTFALL)/EXCESS OF REVENUE OVER EXPENSES (12,892) 18.478

UNiT/PITT SOCIETY FOR ART AND CRITiCAL. AWARENESS

Notes to Financial Statements

March 31,2012

Unaudited - see accompanying Notice to Reader

1. PURPOSE OF THE ORGANiZATiON

Unit/Pin Society for Art and Critical Awareness is a non-profit organizationincorporated under the Society Act of the Province of British Columbia onNovember 23,1990. The purpose of the Society is to pmnw challengingcontemporary art that addresses socio-political issues.

2. SiGNIFiCANT ACCOUNTING POLICIES

a. Contrihuted services in kind are recorded at fair market value.b. Property. plant and equipment are recorded at cost. Amortization is provided

annually at rates calculated to write off the assets as follows:

Equipment 20% declining balance

Computer 30% declining balance

3. PROPERTY, PLANT AND EQUIPMENT

Property, plant and equipment comprise the following:

2012 2011

AccumulatedCost Amortization Net Net

Equipment $12,788 $12,265 $ 523 $ 654Computer 4.926 4.112 754 1.078

$117L4 £1Ai7 $1272 $LZ2

4. i)IIIRRII) RFi;NU F

I)clcrred rcvcntn.’ ciprlses (li h lln in.:

5. CONTRIBUTEI) SERVICES

The Iol1owin contributed revenues and expenses are includedslatements:

2012Revenues:In kind c.unhi lhution\ S5,000

Expenses:Contributed services $35OO0

in the financial

2011

$47,250

UNIT/PITT SOCIETY FOR ART ANt) CRiTIUL AWARENESS

Notes to Financial Stalenwnts

IarcIi 31, 2012

Unaudated — sti aconlpanyrng Notice 1(3 Reathr

2012 2011

13C Arts Council $10,250 $15,250BC Gaming Commission 30,000(iI of Vancouver 7,00(3 14,5001)onations 3,2(30lotil 477S() S329S0

$4L250

UNrr/PIfl SOCiETY FOR ART AND CRITICAL AWARENESS

FINANCIAL STATEMENTS

AS AT MARCH 31, 2012

(unaudiled)

avid ,4bramowkz, C,omm, C 4— I #317 12 t t ot \tii•t•ii ii

S jn& ttr 13iti 6 ( olumh 5611 1

fti (0 0 747 I 04 1’ 0

Notice to Reader

On the basis oF inhwmation provided by management. I have compiled the Statement of FinancialPosition of Unit Pitt Society for Art and Critical Awareness as at March 31, 2012 and theStatement of Operations and Changes in Net Assets fi.r year then ended from informationprt )V ided by management *

I have not perlormed an audit or a review engagement in respect of these financial statements and,acc trdinelv. c\press no assurance thereon.

Readers are cautioned that these statements may not he appropriate br their purposes,

Vancouver, B.C.August 20, 201’ David Abramowitz, C.A.

UNLrIPITTSOCWTY FOR ART AM) CRITH’L AWARENESS

STATEMENT 0)’ FINANCIAL POSITION(Sc accompanying Notcs to Hnan. oil Staicinenis)AS AT MARCH 31 2012!nauditcd see accompany9ig Nonce to Reader

ASSEIS 2012 2011

CURRENT ASSETSCash 5 12559 $ 41 147Grants rcccivihlc 20,061)

-

1181 reeisahk I 150 ((4

—

54,415 48.657

PROPERTY, PLANT AND EQUIPMENTIpcnvIit1c uOmient. net (Ntes 2 and 3) 1277 1732

1,277 1,73255,692 50,389

. ....... . ... .. . . ........ .. .... . . . ... .....

LIABILITIES

(‘URRINT IIABILI11ESAcourll:- payahk and ,iccnials 3,895

-

Deterred revenue t,Note 4) 47,250 32,95051,145 32,950

NET ASSETSUnrestricted 4.547 I 7,439

4.547 7.1395S 692 50 89r-tflrt

APPROVED ON BEHALF OF THE BOARD:

A

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N

NN

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I NITII’[I’T SO(i1;’I\ 10k ARt ANI) Ck[[1(’I. R1N1’SS

S’[Aii:NiFNT OF 0I’L1{ii0NSSec unnpanYin N )tes to Financial StaIenIcnt\10k TilE YEAR ENIWI) NIA RCII 31. 2012I. naudi ted see accompan\ln Nut ice to Reader

2012 2011REV ENUEBC Arts Council 15,250 I 2,00<)Canada Council 20)00 20)00City of Vancouver 25,000 17,500Co-productions 750I )onations 3,715 23<)I’inployment subsidies 4,288 3,360lvents and other revenue 3.323 2,237Foundations 150 11.100lnkind contributions i Note 5) 35350 47,45<)Interest revenue 24( )ther grants I .2.0<1<)l’uhiica[ion sales 2.804 4 I 7

109,904 l30)78EXPENSESAccounting and legal 765 932;\dvertising and printing 339 185Amortization 454 625Artist and curator fees 24,578 14,2 10Bank charges and interest 185 114Consultants

- 13,870Contributed services (Note 5) 35,000 47,250Office supplies 1,940 1 ,176Projects and exhibitions 6,706 2,5 IPublications 4,910 2,917Rent and property (axes 12,349 3,888Repairs and maintenance 3,188 —

Sub-contracts- 3,08()

Telephone and utilities 801 479Travel

- 349Wages and benefits

(SHORTFALL)/EXCESS OF REVENUE OVER EXPENSES (12,892) 18,478

31,581

122,79620,014

111,600

UNIT/PElT SOCII [ 10k Ak[ \NI) CR1Tl(l. AWARFNESS

Notes to Finarwhd Statements

Nlarch 31, 2012

Unaudited see accornpanyrng Notice to Reader

I. I’URPOS[ OF THE ORCANIZATION

un/Pitt S )ciet \ tot Art and Ciiti ii A areness is a nonprofii olganizat ionincoipoiated under the Society Act of the I’wvince of lint ish Columbia onNovember 2. 1990 Ihe Purpose of the Society is to promote challengingcontemporary art that addresses sociopoIitiea1 issues.

2. SIGNIFICANT ACCOUNTING POLiCIES

a. Contributed services in kind are recorded at liir market value.h. Property plant and equipment are recorded at cost. Amontitat ion is provided

annually at rates calculated to write oft the assets as follows:

Equipment 2CY declining balance

Computer 30’ declining balance

3, 1ROPERTY. PLANT AN!) EQUIPMENT

Property. plant and equipment comprise the following:

2012 2011

AccumulatedCost Amortization Net Net

Equipment $12.7X5 S12,265 $ 523 $ 654Computer 4,326 1 14 LQ7

$l7,714 $16,437 $1,271 $1,732

4. I)I;FF:RRI:1) REVLNUE

I )elcned te’ciiLie cinijiiscs the 1ollvi,

5. CONTRIBUTEI) SERVICES

The Iillowin contributed revenues and expenses are includedstatements:

2012Revenues:In—kind contributions 35000

Expenses:Contributed services $35J)00

in the financial

2011

$47,250

1N1T/Pli1 SOCiETY FOR ART N1) CRITICAL AWARENESS

Notes to inaticial Stdements

Mardi 31, 2012

Unaudited see accompanying Notice to Reader

2012 2011

BC Arts Council $10,250 $15,250BC Gaming Commission 30,000Cit v of Vancouver 7,000 14,500I )onat ions

— 320Olotil s3725() S2)SC)

$47250

Metro Vancouver Cultural Grants2013 Application for Regional Projects


7€+5cName of the rganizatlon (legally registered name)

Address

Mailing Address if different

hTelephone Email

Contact person, and title, regarding information contained in the application

;-

Number of staff in your organization Number of volunteers in your organization

1qL3z___ ZooAnnual budet Year Founded

3— 32eBC Society Act Number

Conditions and Signature

• Grant recipients must acknowledge the support of Metro Vancouver on all promotional materials related tothe funded project.

• Organizations making significant changes to the information provided in this application must discuss suchchanges with Metro Vancouver staff prior to the implementation.

• Grant recipients will be required to complete a folIowup report for Metro Vancouver. Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.

• Information provided in the Regional Project Grant application may be subject to disclosure under the BCFreedom of Information and Protection of Privacy Act.

Submitted by:li,JIrh I

r7S Tic.

On behalf of: Uiv keifr-1)00)0 0/ (lr)jlIfll?Ot (i_In

signature

By signing this form we do solemnly declare that, to the best of our knowledge, the information given in ourapplication is complete and true in every respect.

Deadline for submission

Mail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pmTo: Metro Vancouver, Cultural Grants Program External Relations, 3 floor 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-6205 oremail [email protected]

Signature of of the Board of Dire ctors:

ME..tiroVancouverCufturaIGrants Regional ProjectsUpintheafr Theatre 2013

Regional Project Information

1) Describe your organization, its history, mandate and programs.

MissionUpintheair Theatre is a populist theatre company that creates, produces and presents theatricalevents exploring inspiration, collaboration and story. Narrative is very important to us.

Upintheair Theatre was formed by Daniel Martin and David Mott in 1999. After producing a seriesof sellmut Fringe hits, the company launched the Walking Fish Festival in 2003 as a way ofdeveloping links and relationships among emerging theatre artists in Vancouver. Walking Fishbecame a key event in the Vancouver calendar for emerging theatre artists. In nine years, over 400emerging artists participated in the production of 80 original, Canadian works. In 2010, we launcheda larger two-week theatre festival with a national scope, Neanderthal Arts. Neanderthalincorporated the Walking Fish Festival and full length shows from local and national emergingprofessional companies and artists. Its success spurred a period of intense growth, bringingonboard new and increased public and private funding and sponsorships, In 2013 Upintheairrebranded Neanderthal as the rEvolver Theatre Festival and moved from July to May, changeswhich increased the public image, attendance, and artistic reputation of the festival.

Upintheairs second major activity stream is the creation and production of new work. We havecreated shows for theatres, parking lots, abandoned warehouses, and campervans. Notable hitshave included Wedgie (the only original, locally created script to win Presentation House Theatre’sOn The House co-production award), Men of the World, l2Obpm, and Wagabondi Ho! In 2013 wewill be professionally presented for the first time, as our production of Inside The Seed by JasonRothery opens The Cultch’s 201344 season. We also begin work on a site-specific adaptation ofChina Mievilles acclaimed crime novel The City and the City for the stage. Organizationally weare working on implementation of our Strategic Plan and Development and Sponsorship Plan,

and a review of our Audience Engagement activities to ensure the continued growth andsustainability of our company.

2) Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouver’sregion, your municipality, artists, and your organization. Why are you undertaking this project? What arethe anticipated results? What makes the project unique and innovative?

About the Festival:

The latest evolution in Upintheair Theatre’s ten-year history of Festival production, rEvolver builds onthe success of the Walking Fish and Neanderthal Arts Festivals, and takes place each May at The Cultchin East Vancouver. The festival presents adventurous, high energy, and sophisticated new work byemerging companies and artists, and brings audiences the full range of contemporary theatricalpractice, from script-based theatre to devised and site-specific works, staged readings of work-inprogress, and in-depth discussions with artists. rEvolver is the only venue in Vancouver dedicated tooffering professional presenting opportunities to emerging artists and companies. As such it is a keyincubator in the region for the next generation of professional theatre creators and producers — a placewhere they can gain invaluable experience producing new work, being presented as part of a festival or

Metro Vancouver Cultural Grants: Regional ProjectsUpintheair Theatre 2013

season (which is so different from selfproducing), developing invaluable networks with other artists,and connecting to audiences,

About this initiative:Following on from the 2012/13 r&branding of the Festival, our intention is to reach out beyond the cityof Vancouver to engage both artists and audiences from the Greater Vancouver Regional District. Thebulk of our local submissions (85%> and our audience (66%> currently come from the City of Vancouver.This project will have two primary stages:

1. To publicize our call for artists to emerging companies throughout the Lower Mainland. This willinclude contacting regional arts centres (The Gateway Theatre, Presentation House, Evergreen, TheShadbolt) to distribute our call for artists, as well as placing calls in arts newsletters and communitypapers (North Shore News, Burnaby Now, Now Regional, Richmond New, Delta Optimist & The Now).This will take place through September and October, 2013.

2. Marketing the festival to audiences outside the City of Vancouver through increased press outreach,advertising purchases in the abovelisted regional papers, and poster and flyer distribution to the abovelisted regional arts and cultural centres.

We feel that this is essential if we are to fulfill our goal of making rEvolver the regions key presentingvenue for emerging theatre artists. Connecting to both artists and audiences outside the City ofVancouver is a key component of continued growth for our organization, for providing opportunity toartists from throughout the region, and to reaching audiences who want to see new work by the regionsmost promising emerging artists.

3) Is this a new project or an expansion of an existing initiative?

This is an expansion of an existing initiative.

4) List the main participants involved in carrying out the proposed project (paid staff contractemployees, volunteers).

This project will be led by company Artistic Producers Daniel Martin and David Mott. They will engage acontract publicist to assist in distribution.

5) Describe any partnerships or collaboration involved in creating or producing the proposed project.Please attach letters of support.

There are no partnerships involved, however we will be reaching out to regional theatres and artscentres (The Gateway Theatre, Presentation House, Evergreen, The Shadbolt) as part of the outreachinitiative to reach artists outside Vancouver.

Planning and Financial Information

6. How will the grant money be spent? Please submit a detailed budget as a separate attachment.

Please see attached budget.

7) What other sources of project funding are you currently pursuing? Identify any groups, agencies or

Mtt Vanouve Crjjturl Giants: K pional Projects

Upintheair heatre 2013

businesses that you hatn- ,dentifu’d or approached as donors or sponsors.

We do not currently have other sources of funding.

8) Please attach a planning timetable, promotional material, sponsor package, etc. (if app!icable)

Please see attached

9) How will you evaluate this project? How will you determine whether it has been successful? What

measurable outcomes will you use in your evaluation?

1. Monitor Artist Submissions from outside Vancouver: Each year we compile the contact

information for all of our artist submissions, We hope to increase the number of submissionsfrom regions in Metro Vancouver other than the City of Vancouver by 5075% through thisinitiative.

2. Track Audience through our annua’ survey: Our annual audience survey tracks attendance from

distinct regions by mapping postal codes (alongside other demographic and marketing and

outreach information). In 2013, attendance was 66% Vancouver based, 5% North Vancouver, 8%Richmond / Delta / Surrey, 16% Burnaby, New West and Tn-Cities, and 5% outside the LowerMainland, For 2014, we will be looking to increase audience attendance from outside the City of

Vancouver by 30%.

Mrtr’ Vnouvor CuIturiI (-rin1: Regiona’ Projects

Upntheair Theatre 2013

Time Line

Aug-Sept • Development of project plan and critical path

• Submissions for funding• Analysis of 2013 audience survey• Development of sponsorship package• Final reporting on 2013 festival, along with continued PostMortem and

institution of new best practices

Oct2013 • CaflforArfists• n..r..ipna•.news..ae.rs

•Reorganizing databases and audience tracking

• Begin solicitation of sponsors

Nov - Dec 2013 • Selection of festival submissions and informing successful applicants

• Collection of Artist information for production (technical and marketing)

• Schedule Festival Program

• Launch Pass Sales campaign• Create page formats for new web content

• Finalize Case for Support and Sponsorship Plan for 2014

• Hire_Development_Co-ordinatorJan 2014 • Revised budget

. Work on sponsorship opportunities• Contracting of Festival Staff• Producers attend Push Assembly• Development and launch of new web content for 2014 Festival

• Festival launch party

Feb 2014 • Meet with venue• Set up ticket sales. Create technical schedule, festival LX plot• Publicity for Spring arts previews

March 2014 • Start of viral online publicity• Developmental workshops at Cultch• Marketing workshop for participants• Start sales for program advertising• Finalize show sponsorships• Brochure and poster print and distribution

April 2014 • Ongoing sales for program advertising

• Continue online publicity — develop & distribute short video clips

. Distribute individual show publicity• Provide artist support as necessary• Artist venue tour and technical meeting

May 2014 • Final publicity push for festival

• 3 week ad buy in Regional Newspapers• Produce festival performances

June 2014 • Festival wrap-up, evaluation and post-mortem

• Final reporting• Producers attend_Magnetic North

UPINTHEAIR ThEATRE SOCIETY a BOARD OF DIRECTORS

President: Joanna Ziotnik

Vice-President: Jason Laidlaw

Treasurer: Brenda Matthews

Secretary: Jenn Hogg

First Director: Vanessa Martin

First Director: David Robens

First Director: Maria Denholme

-

QUANTUM ACCOUNTaNG SERVKES INC.205-673 Beatty Street. Voncouve, BC V6B 2M6

NOTICE TO RFADER

We bees. compiled the. Bala.nce Sheet of Upin.th.cair Theatre as at July 31, 2hT2 and

the Sta:temnnE of Revenue arud Expensns the t:he year then. ended from irufórmat.ion p.rovid.ed by

mane.tte.m.ent. \kie have: not au.dite..d. revIewed or oi.he.rwi.se attempted to verIfi the accuracy or

completeness of such infomiation, Readers are cannoned that these statements may mu b

apruropriate for their purposes.

Quantum Accountine Services Inc.

Vancouver, British ColumbiaOctober26. 2012

tel: 604662.8985 fax: 604.662.8986. e-mail: [email protected]. web site: wwwqas.bc.ca

UPINTHEAIR ThEATRE


JULY 31,2012

(Unaudited)

PREPARED DV

QUANTUM ACCOUNTING SERVICES INC

VANCOUVER. BC

UPIN1:’H.E.A.IR I1HI..EATR.E

BUAN(E SHillAS AT JULY 31, 2012

(U na udited)

2012 2011

A5SETS

Currrnt Msetc

Bank Operatinc \ntnt qg 4(74

Bank, Gamin Account 7C79

Petty Cash 66 74Damage Deposits 250 250Accounts Receivable S47 S433

TOTAl, ASSETS 37,835 1(1,432

LIABIL1TI ES

Current Liabilities

Accounts Payable 4,933 2,832Deferred Revenue (Note 3) 30,150 5,600Loans Payable 500 500

TOTAL LIABILITIES 35,583 8,932

EQUITY

Retamed Earnings 1,500 3,931Current Earnings 752 (1 243 I)

TOTAL EQUITY 2,252 1,500

TOTAL LIABILITIES AND EQUITY 37,835 10,432

Approved by the Board:

Position:

______________________

Signature:

_______________________

See Notes to Financial Statements Quantum Accounting Services Inc.

UPINTHEAIR THEATRESTATEMENT OF REVENUE AND EXPENSES

FOR THE YEAR ENDED JULY 31, 2012(Unnudited)

2011/2012 2010)2011

REVENUE

Earned RevenueBox 010cc SOle Tickets 13,813 24287

l3rta ()hicc Subscription 2,459 5,835

Co4’roduction I nconxc 2,37

NrclndiseiCcucessiun 515 1,209

Submission Fees 755 625

Workshops - 200

Interest Revenue 2

______________

ToLd Earned Revenue 17,544 34,528

Private Sector RseenueIn-Kind Donations 18,520 27,440

Corporate Sponsorship 9918 9J24

Dci ions 375 1,350

Fundraisine Special Leers

_______________

— 792

Total Private Sector Rcvcnne 28,813 38,706

Public Sector RevenueCanada Council 0,000CMHC (ICS Proicct 1,000

13C Arts Council 10,100 9,900Cite f Vancouver 15000 10,000

Civic Transit Advertisino 3 1 400 23.150

Other Grants 4,01)0

DCII Canada Arts Presentation Fund 20,000 20,000

Direct Access Gamma Revenue 12,000

____________

Total Public Sector Revenue SK5tltJ 80,050

TOTAL REVENUE 134,857 153,284

EXPENSES

Production ExpensesArtist Fees 36,807 31.553Venue Expc.ns.s 0,052 3•O, 562

Pre.senting Trusv.I &. Accommodation 431110 6,7.51)Co-P•roduction .Fee •- 7,066Cost.urnesfPropsiSc)!Ligitingi.Sovmd 86 2,0)9

Production Honarariunss 75.0 1 750Other Pr sduti n F e en vs 28M 4l9,

Total Production Expenses 61,570 85,893

Marketing & PublicityAdeertising $276IMarketina, I Publicity Fees 15., 100

Othe r Marketing expenses ,2 15Total Marketing & Publicity Expenses 64,056

Administrative ExpensesGeneral Manager Fees. 65)00 4,500

Ol’fic Rent 3,0.00OfFice Supplies 13 377I gesl//ccisrttt1ingJ(nsultstiofl 220 5,200

I8hier \dn tnt 0 ito e F pens 116 989

Total Administrative: Epeuses 9,639 I ,766

TI ii t 5FNSFS 134,i05

SURPLUSI(DE.F1C1T) FOR II1RIOD 752 (12,4 3))

t.IPINTIIEAIR 1[[EATREOTFS TO TilE F[\AN(’IAL STATE1EN[S

1011 [[IF \1:AR F\DFI) •JIJL.’ 31, 2012(Lii .1 Iii ((I)

t.ptiithc,iir leJite ‘sici’. meoroiated ttntk5 the Hrtti.h Coluinnta Soeieiv’ A-and a r uracted hurit’ tindar La Inconc jx Aei. I lie Ciii iXi5t5 to CiCate.

produce and p esent titetneaI events cxplot ing i spiration. collaboration and tory.

2.

For these statci nonEs, tim accrual basis o C accounting ss as used,

Ibtrtemad res ounceSome eottiribLtflOiH, such as pro}cct grants. UUC restricted in use by the eswrnal contributor.1 hose restricted contributions are recognized as revenue in the year in which the relatedcepattScs ire ncnrred.

mirestrieted revenuesF a’. enuc’. rcnets ad es i houi reeti ii. t on. tic I tide g tiaranteas and batik interest.Monies received 1mm these sources are reported as revenue at the time the product is

delivered or the services are substantially provided.

.1 1 )e l trert Revet tie

2012 2011

Canada Council his nt: Squad

500 5.60)I.titih r Foniirtittott I •5t)0

—

iannima 23,000—

Donation 150

‘l’otal S3Ql54) S5.600

UPINTIIEAIR THEATRE


JULY 31, 2012

(Unaudited)

PREPARED BY

QUANTUM AC(:OtNTJNG SERVICES INC.

VANCOUVER, BC

UPINTHEAIR iIEATR.EEi[ANCF ff’F9[

AS A.[JUL.i,212(LJnaudited)

2012 2011

A•ETS

Cnrrent Assets

Bank Operating Account 9,693 4,674

Bank Gaming Account 22,279

Petty Cash 66 74

Damage Deposits 250 250

Accounts Receivable 5,547 5,433

lOlA! ASSI ES 3783 10432

LIAIII LIT! ES

Current [,inbilities

Accounts Payable 4,933 2,832

Dcierrcd Revenue (Note 3) 30,150 5,600

Loans Payable 500 500

TOTAL, LIABILITI ES 35,583 8,932

EQUITY

Retained Earnings 1,500 13,931

Current Earnings 752 (12,431)

TOTAL EQUITY 2,252 1,500

TOTAL LIABILITIES AND EQUITY 37,835 10,432

Approed by the Board:

Posit ion:

Signature:

_______________________

See Notes to Financial Statements Quantum Accounting Services Inc.

Ii P1?i1 I FA I k TIIEvikI:

NOTES 10 HI F F1NN(1A 1. STATEN1 ENTS

FOR TIlE \EAR ENDED JUI 31, 2012

( illtIll(lttC(I)

I.

I 1 iitliciir 1 hectic ‘uicieiv was incorporated under the LtritNh (olwnbin Scieivs Ae

mu is stered e hi w under the Income Tax Act. the society cx isis a create,

p oJee id I resent heatrical events exploring inspiration. cot laboraton nd story

2. jjkantccooioIicies

(ii tins ot iceoLiflttn

Rn these stflements, the accrual htsis of.: accounting, was used.

(b) Ru\ctiuc recog.nition

( I ) Restricted. revenues.Some osnrihut..ions, such as proe.ct rr.nts., are re.stricted in use b the e.xternaI contributor.these restricted contributions are recognized as revenue in the yea in which the relatedc\penses: are incurred,

ni eatricted revenuesRe entes received u ithout restrictions include guarantees and bank interest,

Monies received from these sources are reported as revenue at the line the product isdelis ered or the services are substantially provided.

.1 Deferred Revenue

2012 2011

— his inc Squad Shut) —

500

I Iith r 1-ounation —

lining 23,1)1(1 —

1 )onntioi 151)

‘lOt)) 530.15<) 55,600

Upintheair TheatreReçponal Marketing Plan - Budget

EXPENDITURESAdmin 500

2P

Gpiicdesi 960Pub’icist 1500Posters__________ 200Distribution 400Total_____ 10000

REVENUES10000

Total 10000

EXPEDITURES 10000REVENUES 10000PROFITILOSS 0

Upintheair Theatre

Organizational Assessment and Strategic Plan to Build Capacity

June 2011

1.

Contents:

Executive Summary

About Upintheair Theatre 48

Mission & Values 9

Organizational Assessment and Strategic Priorities 10

Strategic Priority: Strengthen and communicate artistic vision 11-13

Strategic Priority: Create a sustainable programming model 14-17

Strategic Priority: Create an appropriate level of company

Infrastructure 18-21

Strategic Priority: Increase financial resources 22-27

Producing Partnership: Neanderthal Arts Festival 2829

Governance Structure 30

2

UPINTHEAIR THEATRE SOCIETY

theatrefestivaL

rEvoLverTHE CHANGING STAGE

AUDIENCE SURVEY REPORT

July 24, 2013

Upfl4e(1i’w3(e

70

60

50

40

30

20

10

0

57 7

40003576

34283500

3000

2500 —

2000

14591500

-n1000 —j500—— H

0——capacity total attendance paid attendance

ii Neanderthal 2010 i Neanderthal 2011 Neanderthal 2012 B rEvolver 2013

Upn4ke3V 2

rEvolver Theatre Festival Audience SurveyYEAR BY YEAR ANALYSIS

4 of performances % of capacity % paid capacity

rEvolver Theatre Festival Audience Survey

YOU HEAR ABOUT rEvolver

Upflw(

EMAIL FESTIVAL BROCHURE FESTIVAL POSTER

GEORGIA STRAIGHT AD i TWITTER E WORD OF MOUTH

FACEBOOK : WEBSEARCH & PRINT MEDIA PARTICIPATING COMPANY

GVPTA / ALLIANCE FOR ARTS TV / RADIO OTHER

rEvolver Theatre Festival Audience SurveyFREQUENCY OF THEATRE ATTENDANCE

ABOUT ONCE A MONTH

EVERY COUPLE MONTHS

TWO OR MORE TIMES A MONTH

ONCE OR TWICE A YEAR

LESS THAN ONCE A YEAR

11w(e

rEvolver Theatre Festival Audience SurveyAGE_RANGE

UNDER 21 21-29 30-39 40-49 50-64 65+

IN

rEvolver Theatre Festival Audience SurveyGENDER

1w(e

4AND OVER

*1’cl,e( .‘‘

I

rEvolver Theatre Festival Audience SurveyHOW MANY SHOWS DID YOU SEE?

rEvolver Theatre Festival Audience SurveyGEOGRAPHICAL LOCATION

RICHMOND/DELTA/SURREY/LANGLEY/ABBOTSFORD

ii BURNABV/N EW WESTM INSTER/TRI-CITI ES

OUTSIDE LOWER MAINLAND/PROVINCE

: NORTH VANCOUVER

VANCOUVER

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rEvolver Theatre Festival Audience SurveyANNUAL INCOME

EiUNDER3O 3069 70-120 OVER 120

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rEvolver Theatre Festival Audience SurveyFHGHEST EDUCATION LEVEL

U4w(

1iW3kye IN

Metro Vancouver Cuftural Grants2013 Application for Regional Projects


Vancouver Art Gallery

Name of the organization (legally registered name)

750 Hornby Street, Vancouver, British Columbia V6Z 2H7, CanadaAddress


6O46624700 ext. 2410

Telephone

wwwvanartgallery.bc.ca

Website

[email protected]

Email

Karen Love, Director of Foundation and Government GrantsContact person, and title, regarding information contained in the application

160

Number of staff in your organization

$ 14,503,099 1931Annual budget Year FoundedBC

1936

Society Act Number

326

Number of volunteers in your organization

Required Documentation

2 copFes of the Regional Project Grant Application• Current Board of Directors list name and position only (do not include personal contact

info)Most recent Financial Statements signed by the appropriate Board executive

• Regional Project BudgetTable of contents from a business plan or equivalent documentation

• Support material optional and will not be returned


___

• Grant recipients must acknowledge the support of Metro Vancouver on all promotionalmaterials related to the funded project.

• Organizations making significant changes to the information provided in this applicationmust discuss such changes with Metro Vancouver staff prior to the implementation.

• Grant recipients will be required to complete a follow-up report for Metro Vancouver.Receipt of this report will be a precondition for consideration of the organization’s futuregrant applications.

• Information provided in the Regional Project Grant application may be subject todisclosure under the BC Freedom of Information and Protection of Privacy Act.

Submitted by: Karen Love, Director of Foundation and Government Grantsname, title

On behalf of: Vancouver Art Gallery

name of organization

signature

.

Signature of Chair/President of the Board of Directors:


Request to the Metro Vancouver Cultural Grants ProgramFrom the Vancouver Art Gallery, July 2013

1. ORGANIZATIONAL HISTORY, MANDATE AND PROGRAMS

Incorporated in 1931 and recognized as one of Canada’s leading cultural institutions, the VancouverArt Gallery is the largest public art museum in western Canada. Its mission is o spark curiositythrough the visual arts, instilling a greater cultural understanding by presenting the works ofoutstanding artists, using the power of art to engage, motivate and inspire. With 3.5 million visitors inthe last decade, the Gallery annually presents exhibitions of historical masterworks andgroundbreaking contemporary art, and makes its collection of over 10,300 works accessible to itsmany audiences. Our role in the community is to build a dialogue around contemporary ideas,encouraging higher levels of appreciation and support of the visual arts, and to promote a greaterunderstanding of society by linking our cultural histories with current times. We undertake this byoffering a broad program of educational activities for students and teachers, families, children andyouth, as well as an informative program of public events such as artists and scholar talks,symposia and performance events, and through our publication and exhibition touring programs.

2. PROPOSED PROJECT

The Vancouver Art Gallery’s many cultural programs benefit communities in the Metro VancouverRegion and well beyond. Its services are unique in the region and reflect the Gallery’s commitmentto facilitate and expand public dialogue about the connections between art and life. The followingdescribes some of the ways in which we interpret, disseminate and care for the art of our times andshare this with a very broad regional audience.

A. ACROSS THE PROVINCE: CELEBRATING BRITISH COLUMBIA ART HERE AND BEYOND

The Gallery’s permanent collection encompasses an exceptional array of over 10,500contemporary and historical works by artists from Vancouver, British Columbia and around theworld, and has a particular focus on local art. It is a significant cultural legacy for our region, aresource that the Gallery shares with a wide range of audiences. Dissemination of the Gallery’s artcollection and its exhibition projects is achieved in part through an ambitious touring program thathas exhibitions of BC art travelling to communities outside of central Vancouver—in MetroVancouver, throughout the province of BC, Canada and to other countries.

Across the Province, the Gallery’s provincial touring program, creates opportunities forcommunities throughout BC to access the cultural gems of our art collection. Since 2006, theGallery has organized and circulated six exhibitions for an expanding roster of regional partnergalleries. Taking into consideration the limited resources of participating venues, the Gallery waivesthe exhibition loan fee and absorbs all curatorial, administrative and preparation costs. Thisprovides an opportunity for our partners to mount significant exhibitions that are relevant for theirconstituents but not otherwise available to them. Each venue in turn produces public events andinterpretive programs to accompany the exhibitions, of benefit to their respective communities.Public and partner responses and attendance figures for Across the Province confirm that we arereaching a broad audience and increasing awareness about the art in our collection in particular,and the visual arts in general.

Across the Province began with five original partner galleries: The Art Gallery of Greater Victoria,Kamloops Art Gallery, Kelowna Art Gallery, Surrey Art Gallery and Two Rivers Gallery in PrinceGeorge. In response to growing interest, we expanded the program to include Evergreen CulturalCentre in Cocluitlam and The Reach Gallery Museum in Abbotsford. Every year, the Vancouver ArtGallery offers an exhibition to these regional galleries; each project tours to an average of three

Page 1

galleries and is accompanied by an exhibition brochure and public programming resources, Theexhibitions range from thematic projects with broad public appeal, to elegant solo exhibitions thatraise the profile of artists from Metro Vancouver and British Columbia.

In 2006 the program was launched with the spectacular exhibition, Dawn: Sketches of the Group ofSeven, with an overall tour attendance of 14,522 visitors. Subsequent exhibition tours included BCBinning, featuring the BC artist/architectural innovator Bertram Charles Binning: The Tree: Fromthe Sublime to the Social, exploring diverse representations of the tree in art from the earlytwentieth century to the present (with the Evergreen as part of the tour); Pop Prints, a survey ofBritish, American and Canadian art inspired by technology and popular culture (including Surrey):Eagle Transforming: The Prints of Robert Davidson (Surrey. among other venues), surveying fortyyears of Davidson’s work and featuring his innovative adaptations of Haida design in the medium ofprintmaking (Mr. Davidson traveled to each venue for artist talks and programmed activities.)

In 2012. the Gallery toured Bearing Witness, an exhibition of works by twentieth century artists whoexamine industrial exploitation, large-scale government action, atrocities of warfare, the history ofslavery and the representation of women in society (tour included The Reach Gallery, Abbotsford).In autumn 2013, we will circulate the exhibition Unreal, with art that conveys the marvelous, thefantastical, the weird and even the monstrous (including Evergreen.) Tour options being consideredfor the 2014-15 year include A Terrible Beauty: Edward Burtynsky with Emily Carr, presenting worksfrom the collection that observe the impact of human industry on the natural world.

In addition to the wide ranging Across the Province program, the Gallery promotes and nurturesartists from Metro Vancouver and British Columbia by sending their work out to the world wellbeyond the province, Following its BC tour, The Tree travelled to the McMichael Canadian ArtCollection in Kleinburg. ON. Traffic: Conceptual Art in Canada 1965-1980 (with many Vancouverartists) toured to our partner institutions in Edmonton, Montreal, Toronto and Halifax, and iscurrently on view in Karlsruhe, Germany. We were especially pleased to organize a Canadian tour(201344) of the highly popular Beat Nation: Art, Hip Hop and Aboriginal Culture (with numerouslocal and regional First Nations artists) to The Power Plant, Toronto; Kamloops Art Gallery; Museed’art contemporain, Montreal; Dalhousie Art Gallery and St. Mary’s University Gallery in Halifax; andthe MacKenzie Art Gallery in Regina. Many other tours of exhibitions on BC artists are forthcoming.

The Gallery’s art collection is a major asset held in trust on behalf of the citizens of Vancouverand British Columbia, and is central to the Gallery’s mandate. This enormous resource is theimpetus for organizing exhibitions, conducting research and lending artworks to other institutions—all of which give public access to this significant cultural legacy. The collection, with total estimatedvalue of $277,600,000 is international in scope yet maintains a strong emphasis on art made in BC,with two-thirds of the items having been produced in the last thirty years. Contemporary art continuesto be a strong focus of our acquisitions activity, primarily though donations and significantpurchases of work by local artists.

Museums and galleries borrow from the Gallery’s permanent collection, frequently, on a regional,national and international basis. Preparation tasks for outgoing loans included: requesting andreviewing facility reports, producing technical checklists, compiling and communicating costs toborrowers, preparing loan agreements, updating STAR records and installation instructions,consolidating and preparing works for exhibition including treatments, completing matting andframing and frame upgrades, completing mount-making, photographing works, preparation ofcrates and shipping.

In 2013-2014, the Gallery has approved loans (current and promised) of 97 works to 34institutions, a commitment that requires substantial conservation, preparation and processingwork by Gallery staff. These many loans include six paintings by Irene Hoffar Reid to the Burnaby ArtGallery, and a painting by Ronald Thom to the West Vancouver Museum.

Page 2

From July 2012 to June 2013, the Acquisitions Committee approved the acquisition of 278artworks through purchase and donation. The many regional artists whose works were acquired inthis way include: Pierre Coupey. Gathie Falk, Karen Geiger, Paul de Guzman, Euan Macdonald,Damian Moppett, Althea Thauberger, Stephen Waddell and Ian Wallace, We are always mostgrateful to receive works directly from artists and this year those contributors include, among manymore: Sonny Assu, Raymond Boisjoly, Myfanwv MacLeod. Alex Morrison, Elspeth Pratt. GordonSmith and Takao Tanabe. In 2012. the Audain Emerging Artists Acquisition Fund (and a CanadaCouncil grant) supported the acquisition of works by BC artists Rebecca Brewer, Heather Passmore,Etienne Zack, Sonny Assu, Corin Sworn, Brendan Tang and Raymond Boisjoly, and in 2013 this veryimportant Fund will make possible the purchase of new work by Vancouver based artist GarethMoore, a complex piece that will require a special storage/ conservation circumstance.

B. ART EDUCATION SCHOOL PROGRAMS

The Vancouver Art Gallery is privileged to offer educational programming fostering the developmentof the next generation of community leaders, art appreciators, practitioners and arts patrons. Itsacclaimed School Programs foster critical thinking skills in young people and a life-longappreciation for the arts. They annually provide 20,000+ children and teachers with guidedexhibition tours, art-making workshops and educator resources. Designed to augment the BCacademic curriculum and meet the needs of schools, teachers and students from kindergarten toGrade 12, they encourage students to consider how artworks resonate with their lives and theircommunity. Many of the Gallery’s educator resource tools, such as our Teachers’ Study Guides, areaccessible on-line and therefore available to teachers throughout Metro Vancouver.

It is clear that while a strong arts education complements a child’s academic experience, thebenefits also extend to their entire family and to the community in which they live. Led by highlyeducated and accomplished Gallery staff offering multiple points of access and a range of toolsthat facilitate and deepen intellectual, emotional interactions with art, the Gallery’s SchoolPrograms encom pass the following distinct programs:

• Elementary and High School Programs• Teen Art Group (TAG) for high school students• Other special programs organized with individual schools• A subsidized program for inner city schools• Educator resources• Professional development programs for Teachers and Gallery Docents

There is considerable evidence that arts education and participation in arts-related activities have adramatic, positive and lasting impact on children and youth, and are associated with a widespectrum of academic and social benefits. Studies reveal that children involved in the arts at anearly age are more likely to be recognized later on for academic achievement, less likely to tolerateracism, and more likely to perform community service. Learning through art helps students becomebetter listeners and thinkers, performing better in numerous categories of literacy and thinkingskills that include description, hypothesizing and reasoning.

Working with Schools and School ParticipationChildren from a broad range of communities and ethnic and economic backgrounds benefit fromour programs, which are consistently praised by teachers for their success in enabling students toengage in art in creative, participatory ways. Offering new experiences for students and teachers,the Gallery’s School Programs continually evolve to reflect ideas inspired by current exhibitions atthe Gallery. School Programs’ objectives carefully correspond, respond to and contextualize ourknowledge of the school curriculum and the best museum education practices, and we consultfrequently with advisors from the art, English and social studies teacher communities.

Participation in the Gallery’s School Programs: In 2012-13, 431 School Programs group tours wereconducted, with a total of 12,930 students participating. Our network includes 563 schools such

Page 3

as: ffjrnaby: 8 secondary and 40 elementary schools: Qpuiliam: 9 secondary. 13 middle and 45lementary D l 31 s hools S secoruiary and 18 r l( rnentry

Wflflsft 1 secondary 2 middle and 3 elementary NjrLflQQVr 38 schools Rjcfimond. 11secondary and 34 elementary; 123 schools; Vancouver School Board: 18 secondary and 91elementary; and e3 secondary, 11 elementary and 3 primary schools.

Subsidized Programs for Underprivileged Schools: The Gallery is committed o providing access toyoung people who may otherwise have very limited or no opportunity to engage with the arts due totheir individual economic circumstance. A subsidized program is offered by the Gallery to manyschools that have reduced financial resources. 74 groups totaling 1480 students benefitted fromthis program over the past year.

In 2012-2013, core Art Education School Program initiatives have included:

1. Educator Learning Tools: Educators are provided with many opportunities to expand theirknowledge of contemporary art practices through sessions held at the Gallery. Educatorsthroughout Metro Vancouver can access resources on the Gallery web page, including:Ier’sStidyuides, with comprehensive background information about exhibiting artists andworkshop projects; and our jl CarrWebSite, containingextensive information about thisrenowned artists including: a complete artist biography; Teacher’s Guides with lesson plans for allgrades: a glossary; and a library with downloadable images of works.

2. Guided Tours of Exhibitions and Accompanying Workshops: For students in grades 1 through 12,with storytelling, in-gallery activities and group exercises.

3. Self-Guided Tours: Available for teachers along with comprehensive Teacher’s Guides for eachexhibition, accommodating a large number of students.

4. Teen/Secondary School Initiatives: Intensive one-day residencies for secondary school studentsthat focus primarily on contemporary art.

5. Staff Professional Development Days: Schools bring their entire teaching staff for a full or halfday visit to learn about the Gallery and discuss best practices in arts education.

6. Teacher Orientations: These exhibition orientations are free to teachers.

7. Gallery School: An intensive, three-day residency for students,

8. Volunteer Docent Program and Docent Mentoring: Approximately forty docents undergo a six-month training program, followed by training sessions to learn how to work effectively with differentage groups and ESL students, and gain a broad understanding of the principals used to analyze art.

9. Special Programs Developed in Partnership with Schools.

3. NEW OR EXISTING?

This grant request is in support of an existing program of activities which the Vancouver Art Gallerywishes to continue to offer for the benefit of Metro Vancouver communities. Each year the variouscomponents of the two programs include new initiatives and services.

Page 4

4. MAIN PARTICIPANTS

Kathleen S. Bartels, DirectorPaul Larocque, Associate Director (oversees Education and Family programs)Stephen Webster Director of Marketing & CommunicationsBeth Mclnnis, Associate Director/Chief Financial OfficerTom Meighan, Director of Operations and Exhibition Production

CURATORIAL + PUBLIC PROGRAMSDaina Augaitis. Chief Curator/Associate DirectorBruce Grenville, Senior CuratorIan Thom, Senior Curator, Historical (p/t)Grant Arnold, Audain Curator of British Columbia ArtBruce Wiedrick. Exhibitions CoordinatorDiana Freundi, Associate CuratorEmmy Lee, Assistant CuratorExhibitions Assistant! Touring program (hiring of new person in progress)Stephanie Rehick. Assistant CuratorMandy Ginson, Administrative/Curatorial Assistant

EDUCATION PROGRAMSSusan Rome, Program Coordinator for Schools and YouthEducators: Sarvenaz Amanat, Laura Busby; Caroline Liffmann, Monica McGarry, Fiona Mowatt,Maureen Zetler

PREPARATIONGlen Flanderka, Senior Preparator IllLead Preparators: Keith Mitchell, Michael Trevillion. Rory Gylander, Dwight Koss, Steve Wood

REGISTRATION / CONSERVATIONRegistrars: Susan Sirovyak, Kim SvendsenMonica Smith, Conservator; Sabina Sutherland, Assistant

The above is a partial list of Gallery staff.

The Gallery has over 200 volunteers, many of whom assist with Education Programs

5. PARTNERSHIPS

See section 2 for description of our partners and collaborators for the Across the Province Programand our School Programs. As well, our activities related to the Permanent Collection include manyloans to other organizations, requiring professional relationships with a wide range of galleries,museums, community groups and other organizations.

6. BUDGET

Please see the Program budget. Grant monies from the Metro Vancouver Cultural Grants Programwould contribute to costs related to preparing exhibitions to send to our Across the ProvinceProgram regional gallery partners; caring for new acquisitions of works by regional artists enteringthe collection over the next year; and supporting docent training and the development of resourcesfor teachers, for our Art Education Program.

Page 5

7. OTHER ANTtCIPATED SOURCES OF FUNDING

BC GamingVisionary Partner: The Peeter and Mary Wesik FarniyRBC Foundationlelus Vancouver Community BoardCantorDavis LLPMotfat Family FundThe Diamond Foundation

9. EVALUATION

Gallery staff members thoroughly evaluate programs by reviewing attendance figures, user /partner comments and recommendations (including Teacher evaluation forms for our SchoolPrograms), media reviews and information derived from consultations with peers. Successindicators include frequency of the use of our services (eg, by individual schools) and of exhibition

tour bookings, for exam pIe, a well as partner and client levels of satisfaction with those services.

Page 6

VancouverArtgallery

Vancouver Art Gallery July 2013

Grant application to Metro Vancouver

SUPPORT MATERIALS:

Project Budget (in two parts)

Board of Trustees list

Audited Financial Statements for 2O1f2O12 (fiscal year end is June 30)

Photographs of School Programs at the Gallery

Brochures for the Across the Province exhibition touring program

750 Hornby Street Vancouver BC V6Z 2H7 CanadaTel 604 662 4700 Fax 604 682 1086

wwvanartgallerybcca

Vancouver Art Gallery Association

BC Gaming Application for 20132014

Program 1 Across the Province: Here and Beyond

Revenues 2012-2013 2013-2014

BC Gaining Grant

Other Grants

Admissions

Lundraisng

FeesInterest

METRO VANCOUVER

________________________

Inkind Rent

___________________________________

Expenses

Advertising

Bank Charges

Framing/Crating/Shipping

Insurance

LegalWages & Benefits & Artist FeesProgram Supplies

Telephone

_________________________________

Inkind Rent

S 100,000,00 S 75,0000027,330.00

35,784.00 50,000.00

Subtotal

Total

,. 5,000.00$ 135,784.00 $ 157,330.00

200.00 7,500.00$ 135,984.00 $ 164,830.00

S- $

23,771.88 32,743.802,500.00 2,600.00

98,196.78 100,160.7211,315.20 21,829.20

$ 135,783.86 $ 157,333.72200.00 7,500.00

$ 135,983.86 $ 164,833.72

$ 0.14 $ (3.72)

Subtotal

Total

Surplusf(Deficit)

Vancouver Art Gallery Association

BC Gaming Application for 2013-2014

Program 2 - Art Education School Programs

Revenues 2012-2013 2013-2014

BC Gaming GrantOther GrantsAdmissionsFundraisinqFeesinterestMETRO VANCOUVER

in-kind Rent

Expenses

PromotionBank ChargesHeat & LightInsurancePurchased ServicesWages & BenefitsProgram SuppliesTelephone

In-kind Rent

$ 50,000.0025,000.00

290,000.00164,700.00

$ 75,000.0020,000.00

290,000,00150,000.00

Subtotal

Total

Subtotal

Total

- 5,000.00$ 529,700.00 $ 540,000.00

7500.00 7,500.00$ 537,200.00 $ 547,500.00

$ 530.26 $ 1,000.00

130,645.87 132,952.33362,466.23 369,715.5536,082.93 36,443.76

$ 529,725.29 $ 540,111.647,500.00 7,500.00

$ 537,225,29 $ 547,611.64

$ (25.29) $ (111.64)Surplusl(Deficit)

Bruce Wright Chair, Board of TrusteesChair, Architect Selection Committee

Peeter Wesik ViceChairChair, Site Steering Committee

Bill Everett Secretary

Kevin Leslie Chair, Finance/Audit Committee

Jane Irwin Chair, Acquisitions Committee

Lesley Stowe Chair, Governance/Nominations Committee

David Aisenstat Past Chair

George Killy Chair Emeritus

Michael Audain Chair, Vancouver Art Gallery Foundation

Trustees:

Claudia BeckLeslie DiamondAsaph FipkeTerry HuiShenoor JadavjiSherry KillamPhil LindLarry LunnKeith L. PeckEric SavicsBarry ScottLisa TurnerShengtian Zheng

April2013

rwiiierArtgallery

Financial Statements of

VANCOUVER ART GALLERY ASSOCIATION

Year ended June 30, 2012

Opinion

In our opinion, the financial statements present fairly, in all material respects, the financial position ofVancouver Art Gallery Association as at June 30, 2012 and its results of operations and its cash flowsfor the year then ended in accordance with Canadian generally accepted accounting principles.

Report on other Legal and Regulatory Requirements

As required by the Society Act (British Columbia), we report that, in our opinion, these principles havebeen applied on a basis consistent with that of the preceding year.

id’

Chartered Accountants

September 19. 2012

Vancouver, Canada

VANCOUVER ART GALLERY ASSOCIATIONStatement of Operations

Year ended June 30, 2012, with comparative figures for 2011

Operating TotalGeneral Acquisitions Building Capital

Fund Fund Fund Fund 2012 2011

Revenue:Admissions $ 1695774 $ $ $ - $ 1,695774 $ 1,574,160Exhibition loan fees 102,775

- 102,775 177,617Fundraising(notes 6(c) and 11) 2088,465 343,000 346.102 2.777,567 2,347,435Gallery Store, Artist Editions andArt Rentals & Sales (note 9) 1898,932

- 1898,932 1,608305Investment income (note 10) 29,645 308,233- 337,878 425431Major bequests (note 6(b))

- -- 85,176Memberships 799,330 -

- - 799,330 831,283Public programming 60,420- - 60,420 53.300Rentals and restaurant lease 541,643 -

- 541,643 613,185Special events (note 8) 1,283,297 -- 1,283,297 1,487,686Sponsorships 863,250 -

- - 863,250 716.700Vancouver Art Gallery Foundationcontribution (note 11) 233,562 124,957 - 358,519 324,199Other 69,873

- - 69,873 1693589,666966 776,190 346,102 - 10,789,258 10,413,885Grants:

BC Arts Council/Province of BC 630,000 -- - 630,000 630,000BC Gaming Commission 200,000 - - - 200,000 37500Canada Council 300,000 -- - 300,000 330,000City of Vancouver 2,255,827 -- - 2,255,827 2,400,950Other 130,103- - 130,103 189.552

3,515,930 - - 3,515,930 3,588,00213,182,896 776,190 346,102 14,305,188 14,001887Expenses:

Administration and linance 931,068 -- - 931,068 1,021.847Art acquisitions (note 12)

- 963,582 - 963,582 938,295Board and management services 643,365 -- 643,365 744,140Curatorial and programs 1,471,487 - - - 1,471,487 1,645,767Exhibitions 2.205,012 - - - 2,205,012 2,446,498Gallery Store, Artist Editions and

Art Rentals & Sales (note 9) 1,655,033 - - - 1,655,033 1,435,814Maintenance and security 2,331,693 - - - 2,331,693 2,322,839Marketing, developmentand visitor services (note 8) 2,278,625 -

- 2,278,625 2,510,062Master planning- 346,102 346,102 534,765Museum services 1,064,466 -

- 1,064,466 1,206,50412,580,749 963,582 346,102 - 13,890,433 14,806,531

Excess (deficiency) of revenue over expensesbefore the undernoted 602,147 (187,392) - - 414,755 (804,644)

Amortization of capital assets (265,193) - - - (265,193) (230,345)Excess (deficiency) of revenue over expenses

before the undernoted 336,954 (187,392) - - 149,562 (1,034,989)Investment income - Building Fund (note 6(c)) 850,169 - - - 850,169 733,580

Excess (deficiency) of revenue over expenses 1,187,123 (187,392) - - 999,731 (301,409)

Balance, beginning of year (453,851) 211,197 1,458,310 - 1,215,656 1,517,065

Operating Capital Fund contributions (note 2(a))- - - 505,000 505,000

-

Interfund transfers (note 6(c)) (850,169) - 850,169 - - -

Balance, end of year $ (116,897) $ 23,805 $ 2,308,479 $ 505,000 $ 2,720,387 $ 1,215,656

See accompanying notes to financial statements,

2

VANCOUVER ART GALLERY ASSOCIATIONStatement of Cash Flows

Year ended June 30, 2012, with comparative figures for 2011

Cash provided by (used in):

2012 2011

Operations:Excess (deficiency) of revenue over expensesAmortization of capital assets, an item not involving cashNet change in non-cash operating working capital:

Grants, pledges, interest and accounts receivablePrepaid expenses and exhibition costsInventoriesAccounts payable and accrued liabilitiesDeferred memberships revenueDeferred contributions

$ 999,731265,193

(238,950)350,431392,950

(576,964)(37,969)588.047

1,742,449

$ (301,409)230,345

227,736370,224

33,976155,257(47,929)

(577,393)90,807

Investing:Purchase of capital assetsPurchase of term deposits

Financing:Increase (decrease) in bank indebtednessRepayment on obligations under capital leaseOperating Capital Fund contributions

See accompanying notes to financial statements.

(97,495)(336,224)(433,719)

(320,000)(93,181)505,00091,819

(182,067)(20,309,569)(20,491,636)

365,000(84,228)

280,772

Increase (decrease) in cash position 1,400,549 (20,120,057)

Cash position, beginning of year 31,955,227 52,075,284

Cash position, end of year $ 33,355,776 $ 31,955,227

Cash position is defined as cash and cash equivalents less outstanding cheques.

Non-cash investing and financing activity:Purchase of capital asset under capital lease $ 172,243 $ 17,919

4

VANCOUVER ART GALLERY ASSOCIATIONNotes to Financial Statements (continued)


2. Significant accounting poticies (continued):

(b) Basis of accounting:

(i) Cash and cash equivalents:

Cash and cash equivalents consist of cash and highly liquid investments with terms to

maturity of three months or less at the date of acquisition.

(ii) Short-term investments:

Short-term investments consist of highly liquid investments with terms to maturity

between three and twelve months at the date of acquisition.

(iii) Prepaid expenses and exhibition costs:

The balance is comprised primarily of exhibition expenditures that have been paid by the

Association, which relate to exhibitions to be held in subsequent years.

(iv) Inventories:

Inventories are comprised primarily of the following categories:

(a) Books, jewellery, paper products, gifts, reproductions and clothing held-for-sale in theGallery Store that is stated at the lower of cost and net realizable value. Cost is

determined on a weighted average basis.

(b) Owned artwork held-for-sale or rental in the Art Rental & Sales Department, where

the Association is the title holder and ultimate beneficiary, is stated at the lower of

cost and net realizable value.

Costs for inventories include all costs incurred in bringing inventories to their present

location and condition. Net realizable value is defined as the anticipated selling price lessthe costs to sell. Any previous writedowns to net realizable value are reversed when

there is a subsequent increase in the value of inventories.

(v) Revenue recognition:

The Association follows the deferral method of accounting for contributions which include

donations, bequests and government grants. Under this method of accounting, revenue

received with specific external restrictions is deferred and recognized in the period the

related expenses are incurred or the restrictions are met. Restricted capital contributions

to be maintained as part of the Operating Capital Fund are recorded as direct increases

in net assets.

The portions of membership fees and exhibition loan fees relating to future periods are

deferred and amortized into revenue over the period of membership or exhibition.

Gallery Store, Artist Editions and Art Rentals & Sales revenues are recognized at the

time the sales and rentals are made.

6



2. Significant accounting policies (continued):

(b) Basis of accounting (continued):

(xi) Use of estimates:

The preparation of financial statements requires management to make estimates andassumptions that affect the reported amounts of assets and liabilities and disclosure of

contingent assets and liabilities at the date of the financial statements and the reportedamounts of revenue and expenses during the year. Significant areas requiring the use ofmanagement estimates relate to the determination of useful lives of capital assets forpurposes of amortization, valuation of inventories, allowance for doubtful accountsrelated to accounts and pledges receivable, and provisions, if any, for contingencies.Actual results may differ from these estimates.

(C) Financial instruments:

Financial instruments are accounted for in accordance with the Canadian Institute ofChartered Accountants (‘CICA”) Handbook Section 3855. Financial Instruments —

Recognition and Measurement. and as permitted for not-for-profit organizations, Section3861. Financial Instruments — Disclosure and Presentation. These Sections require allfinancial assets and liabilities to be classified into one of the following five categories: held fortrading, held-to-maturity, loans and receivables, available-for-sale financial assets or otherfinancial liabilities. All financial instruments are included on the statement of financial position

and initially measured at fair market value. Subsequent measurement and recognition ofchanges in fair value of financial instruments depend on their initial classification. Held fortrading financial investments are measured at fair value and all gains and losses are includedin the statement of operations in the period in which they arise. Available-for-sale financialinstruments are measured at fair value with revaluation gains and losses recognized aschanges in net assets until the financial asset is disposed of or becomes impaired. Loans andreceivables, held-to-maturity financial investment and other financial liabilities are measuredat amortized cost using the effective interest rate method.

The Association classifies its cash and cash equivalents and short-term investments as heldfor trading. Grants, pledges, interest and accounts receivable are classified as loans andreceivables and are measured at amortized cost. Bank indebtedness, outstanding cheques,accounts payable and accrued liabilities, and obligations under capital lease are classified asother financial liabilities and are measured at amortized cost.

8


Year ended June 30. 2012

6. Deferred contributions:

(a) General Fund:

2012 2011

Contributions:City of Vancouver $ 68,086 $ 10,374Corporate sponsors 354,550 53,050Other 113,667 195,414

$ 536,303 $ 258,838

(b) Acquisitions Fund:

2012 2011

Contributions:Arts Partners/B.C. Legacies $ - $ 103,000

During 2010, the Association received a bequest of $2,852,477 from the Estate of Anne Eliza

Winn, which is held externally with a trustee. As a condition of the bequest, funds may only

be used to purchase original works of art from the original artists of the Group of Seven’ and

the Association is reimbursed from the bequeathed funds at the time of purchase. During the

year, the Association did not purchase any such work of art (2011 -$85,176). Amounts are

recorded as bequest revenue and art acquisition expenses under the Acquisitions Fund in the

year the purchase occurs.

(c) Building Fund:

2012 2011

Balance, beginning of year $ 50,980,034 $ 51,514,799Contributions:

Private donors 759,684 -

Disbursements (346,102) (534,765)

Balance, end of year $ 51,393,616 $ 50,980,034

On March 31, 2008, the Province of BC made a grant to the Association in the amount of

$50,000,000 restricting the use of the funds for the general purpose of planning, developing

and building of a new Vancouver Art Gallery. Disbursements during the year of $346,102from the Building Fund have been recognized as fundraising revenue in the statement of

operations.

10



8. Special events:

The Association performs certain fundraising activities considered to be ancillary to its ongoing

operations. These activities, which generated an excess of revenue over expenses for the year

ended June 30, 2012 of $959,219 (2011 -$1,082,715), have been presented in the statement of

operations on a gross basis. The gross revenue and expenses related to these activities are as

follows:

2012 2011

Revenue $ 1,283,297 $ 1,487,686

Expenses (included in marketing, development andvisitor services) 324,078 404,971

Excessofrevenueoverexpenses $ 959,219 $ 1,082,715

Gallery Store, Artist Editions and Art Rentals and Sales:

2012 2011

Sales - Gallery Store $ 1,666,637 $ 1,587,841- Artist Editions 15,780 20,464- Art Rental & Sales (note 11(c)) 216,515 -

1,898,932 1,608,305Expenses:

Cost of goods sold 1,002,870 875,345Salaries and employee benefits 454,445 410,554Administration 197,718 149,915

1,655,033 1,435,814

Excess of revenue over expenses from operations $ 243,899 $ 172,491

Cost of goods sold consists substantially of inventory costs expensed during the year.

9.

12



11. Related and other parties of economic interest (continued):

(a) Vancouver Art Gallery Foundation (continued):

Results of operations: 2011 2010

Revenue $ 549,480 $ 1,572,636Administrative expenses (28,826) (21 471)Donation to the Association (410,966) (359,644)Transfer to the Vancouver Foundation - -

Excessofrevenueoverexpenses $ 109,688 $ 1,191,521

Cash flows: 2011 2010

Cash from operations, being net increasein cash and cash equivalents $ 60,167 $ (1,495,849)

For the year ended June 30, 2012, the Foundation’s donation to the Association amounts to

$358,519 (2011 - $324,199), of which $67,741 is included in accounts receivable of theAssociation at June 30, 2012 (2011 - $66,721). The Foundation also maintains and receivesincome on endowment funds, which are permanently held and administered by theVancouver Foundation. The market value of these funds at June 30, 2012 is $8,722,814(2011 - $9,063,008).

(b) Friends of Vancouver Art Gallery:

Friends of Vancouver Art Gallery (“Friends”) is a non-profit organization incorporated in theUnited States in March 2003 and is independent of the Association.

Its purpose is to receive donations, gifts, funds, and property from residents of the UnitedStates for the benefit of the Association. During fiscal 2012, Friends donated cash donationsof $5,000 (2011 - nil).

(c) Associates of the Vancouver Art Gallery:

The Associates of the Vancouver Art Gallery (the “Associates”), an organization independentof the Association, was devoted to raising funds for the Association through social,educational and service enterprises. During the year ended June 30, 2012, the Associatesdonated $128,950 (2011 -$110,923) to the Association.

On February 1, 2012, the Associates dissolved the organization and donated net assetstotaling $91,864, primarily made up of artwork available-for-sale and assets and liabilitiesrelated to the Art Rental & Sales operation, to the Association. The Association recorded thenet assets transferred as donation revenue in the General Fund.

(d) Other:

During the year, the Association received approximately $1.16 million (2011 -$1.22 million) incontributions from members of the Board of Trustees comprising donations, sponsorshipsand special event support.

14

VANCOUVER ART GALLERY ASSOCIATIONNotes to Financial Statements (continued>


15. Capital management:

The Association receives its principal capital through admissions, memberships, store sales,

sponsorships, grants and gifts. The Association defines capital to be its net assets.

The Association is not subject to any other external capital requirements or restrictions.

16. Comparative figures:

Certain comparative figures have been reclassified to conform with the financial statement

presentation adopted in the current year.

16

Metro Vancouver Cultural Grants

2013 Application for Regional Projects

Appticant Information

A

4- TA

Name of the organization (legally reqictered name)

Address


Telephone Email

-

--_

Website

-------

--_____


J


1 ---

14

Annual budget Year Founded

IBC Society Act Number

CondItions and Signature

• Grant recipients must acknowledge the support of Metro Vancouver on all promotional materials related to

the funded project.

• Organizations making significant changes to the information provided in this application must discuss such

changes with Metro Vancouver staff prior to the implementation.

• Grant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of this report

will be a precondition for consideration of the organization’s future grant apphcations.

• Information provided in the Regional Project Grant application may be subject to disclosure under the BC

Freedom of Information and Protection of Privacy Act.

Submitted by:

On behalf of:

a’ne. r,H(-’


Mail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pm

To: Metro Vancouver, Cultural Grants Program External Relations, 3rd floor 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-6205 or

email ud’.robertscn@metrDuancouveror

---—----...--

-..- —.-.....- ----..-.- -.-.- ---.-

s,gnoture

—..----— ),/

)egnarure /hair/Pres,dent of the Board of Directors:

By signing this form we do solemnly declare that, to the best of our knowledge, the information given in our

application is complete and true in every respect.


Regional Project Information — The Bring Your Own Vision Project

1. Describe your organization, its history, mandate, and programs

Vancouver Asian Canadian Theatre (VACT) is a non-profit organization motivated to stage Asian-

Canadian productions. We were founded in 2000 and incorporated as a non-profit society in 2001. As

an ethnically diverse theatre company, our mandate in the Metro Vancouver artistic community is:

• To provide opportunities for Asian-Canadian actors in artistic and significant roles

• To reclaim the Asian stereotypes portrayed in mainstream media

• To stage productions that provide non-stereotypical roles

• To showcase Asian-Canadian cultural themes and stories

• To represent the hyphenated Asians on stage in a contemporary setting

• Promote Communication and understanding between Asian Canadians with our other communities

VACT has three types of programming: 1) Theatre productions 2) Theatre Lab, developing original Asian

Canadian material for the theatre stage 3) Sketch Comedy Nights

2. Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouver’s

region, your municipality, artists, and your organization. Why are you undertaking this project? What

are the anticipated results? What makes the project unique and innovative?

The proposed project is called Bring Your Own Vision, and is a collaboration between VACT and the

Vancouver Fringe Festival. The project will begin with a call-out for scripts throughout the Metro

Vancouver region (Vancouver, Burnaby, New Westminster, Coquitlam, Richmond, Delta, Surrey)*, with a

strong emphasis on dramatic multi-ethnic character scripts by culturally diverse playwrights. One script

will be chosen and given an automatic spot in the Bring Your Own Venue category at the Fringe festival.

VACT’s off-site venue of choice is the Simon Fraser University Woodward Building’s studio theatre. The

chosen script and creative team will receive the following from VACT:

- 4 workshops with professional theatre artists (2 dedicated towards dramaturgy of the script, 2

dedicated towards the staging of the script)

- Free rehearsal space on Mondays, Wednesdays, and Fridays throughout August 2014 and the

first week of September 2014 at the VACT rehearsal space (228-475 Main Street, Vancouver)

- Fringe entrance fee and venue fee paid for

- All ticket sales directed to the artists (in keeping with the mandate of the Fringe festival).

1

The objective of this project is to encourage culturally diverse playwrights to write and develop scripts

that reflect their cultural backgrounds and to bring more cultural diversity to the Fringe festival (thus

greater reflecting the Metro Vancouver region). The benefits to the artists include development of their

writing and learning the vital skill of producing, which will empower them to produce their own work in

the future, The Metro Vancouver region will benefit because its culturally diverse population will be

represented at an internationally renowned theatre festival. Furthermore, audiences will gain exposure

to the issues facing the diverse populations of the Metro Vancouver area. Our organization will benefit

because VACT is always looking for culturally diverse work that we can further develop and stage.

The anticipated result for this project is that more culturally diverse submissions will be entered into the

Fringe due to this culturally inclusive initiative. If the project is successful, VACT plans to organize a local

tour of the production to cities such as Burnaby, New Westminster, Coquitlam, and Surrey.

This project is unique and innovative in that a collaboration between the Vancouver Fringe Festival and

an ethnically diverse theatre company such as VACT has never taken place before. The festival, noticing

an absence in the demographic makeup of their artists and audiences, is taking an active role in

improving the situation by working with VACT. This project is groundbreaking because both we and the

Vancouver Fringe have identified a persistent problem and are now doing something to remedy it.

*We plan to do outreach to all cultural and artistic centres in the Metro Vancouver region. We have already taken

personal meetings with Cory Philley, the Facility Services Coordinator at the Shadbolt Centre for the Arts, and Kent

Gallie, the Performing Arts Manager at the Surrey Arts Centre, regarding outreach into their cities. In the

oncoming months we plan to take personal meetings with representatives from the Burnaby Arts Council, the Arts

Council of Surrey, the Evergreen Cultural Centre, the Delta Arts Council, the Firehall Centre for the Arts (Delta

division), the Richmond Arts Centre, and the Arts Council of New Westminster. These meetings will ensure that

callouts for submissions are made to all municipalities in the Metro Vancouver area and that culturally diverse

playwrights from these regions are given an equal chance to submit to Bring Your Own Vision.

2

3. Is this a new project or an expansion of an existing initiative?

This is a new project and is the first collaboration between the Vancouver Fringe festival and VACT.

4. List the main participants involved in carrying out the proposed project (paid staff contract

employees, volunteers).

The main participants involved in carrying out this project include:

Artistic Director of VACT — Donna Vamamoto (paid staff)

Artistic Associate of VACT Andrea Vu (paid staff>

Artistic Associate of VACT — Annie Jang (paid staff>

Executive Director of the Vancouver Fringe Festival — David Jordan (paid staff via Fringe)

5. Describe any partnerships or collaboration involved in creating or producing the proposed project.

Please attach letters of support.

Our collaborative partner for Bring Your Own Vision is the Vancouver Fringe festival, with our main point

of contact being Executive Director David Jordan (see attached letter of support). We will also be

working with David Bloom, the Artistic Director of the professional theatre company Felix Culpa, who

will help to carry out the workshops (see attached letter of support).


6. How will the grant money be spent? Please submit a detailed budget as a separate attachment.

The grant money will be allocated towards the venue rental, the technician, VACT staffing fees for the

project, instructor fees for the workshops, promotional material (cards and posters), and office fees

pertaining to the project (i.e. printing scripts). The cost of tickets, volunteers, and 3rd party liability

insurance will be covered by the Fringe. Please see attached the detailed budget for this project.

3

7. What other sources of project funding are you currently pursuing? Identify any groups, agencies or

businesses that you have identified or approached as donors and sponsors.

There are several sources of project funding that we are pursuing outside of the Metro Vancouver Arts

Cultural Grant. Iven K. Ise, Barrister and Solicitor, has been a longtirne sponsor of VACT and makes a

yearly contribution to our company, $200 of which we intend to allocate towards the Bring Your Own

Vision project. We are also sponsored by Koffman Kalef LLP, a new sponsor that has contributed a

monetary amount to our company, $200 of which we intend to direct towards this project. Another

long time sponsor, Ganache Patisserie, will donate a large gift basket for our Opening Night raffle, which

draws in ticket sales of approximately $150. Our Artistic Director, Donna Yamamoto, and our board

president, Tetsuro Shigematsu, are currently working on a sponsorship with Clearly Contacts, in which

the amount donated by Clearly Contacts will be matched by ArtsVest Vancouver and allocated towards

VACT,

8. Please attach a planning timetable, promotional material; sponsor package, etc. (If applicable.)

Please see attached planning timetable.

9. How will you evaluate this project? How will you determine whether it has been successful? What

measureable outcomes will you use in your evaluation?

We will evaluate the success of our program based on several measurable outcomes. The first will be

based on the number of submissions that we receive. If we receive at least two submissions from every

municipality (equaling to approximately 14 scripts), then we will consider the submission process a

success. However, if the number does not meet these standards, we will continue to perform outreach

to discover why this is so.

The quality of the submissions will also be taken into account. Ideally, if three high quality scripts with

potential for development are discovered, then we will take one script to the Fringe and two scripts will

be considered for future workshops with our company.

Another measure of success will be the box office. We want our artists to feel encouraged by this

project, and audience attendance is a strong part of that. Houses of 30% or higher is our goal because

the audience size will be reasonable and the profit (given entirely to the artists) will be healthy.

4

Planning ilmetable The Bring Your Own Vision project

Aug.ust 2013

• Meetings between David Jordan and VACT staff regarding the implementation of the Bring Your Own

Vision project

• Outreach to Arts organizations throughout the Metro Vancouver area regarding the calF-out for scripts

S:e ptember 2013

• Confirmation with Simon Fraser University’s Woodward’s Building to reserve a spot for the Bring Your

Own Vision initiative at their Studio D theatre.

• Further outreach and meetings with Arts organizations throughout the Metro Vancouver region. Begin

contact with cultural societies (eg. S.U.C.C.E.S.S.) in neighbouring municipalities.

• Meetings with culturally diverse media outlets (eg. Fairchild, Channel M) and news publications regarding

the calF-out for scripts

October 2013

• Writing, finalizing, sending press release for the Bring Your Own Vision calF-out for submissions

• Further outreach and meetings with Arts and Culture organizations throughout the Metro Vancouver area

and touching base with preexisting contacts.

November 2013

• Online and social media announcement of the Bring Your Own Vision calF-out for submissions via the

Vancouver Fringe Festival and VACT’s websites, facebook accounts, twitter as well as theatre blogs and

Arts and Culture blogs

• Announcement of calF-out for scripts to all Arts organizations who have met with VACT and support the

project

• Television, print, and media announcements of the calF-out for submissions

December 2013

• Announcement of the Bring Your Own Vision project at the Fringe Lottery Party, where Mainstage acts for

the Fringe are chosen. Garner interest in Bring Your Own Vision with guests who are already interested in

the Vancouver Fringe Festival.

January 2014

• January20th

— Deadline for submissions to the Bring Your Own Vision project

February 2014

• Judging of scripts between David Jordan, VACT staff (Donna Yamamoto, Andrea Vu, Annie Jang), and SFU

Woodward’s staff. Announcement of winner

• Completi.o n. of Fringe paperwork and p••ymet fees well as venue paperwork and fees.

March 2014

• Meeting with winning playwright and discussion about creative team to be assembled.

April 2014

• First playwriting/dramaturgical workshop for winning script.

• Contact desired creative team (director/stage manager/designers)

May 2014

• Second playwriting/dramaturgical workshop for winning script.

• Confirmation of creative team’s participation.

June 2014

• Selection of actors for project.

• Auditions for roles not yet filled.

• First production meeting amongst creative team and producers (VACT),

• Photo shoot for promotional images.

• Development of show schedule.

July 2014

• Finalization of script.

• Writing and sending of press release to media and online outlets as well as Arts and Culture organizations

throughout Metro Vancouver region.

August 2014

• Rehearsal process begins. Staging workshops with professional artists, one during 2 week of rehearsals

and one during 4th week.

• Completion of promotional material (posters and flyers) as well as postering of Arts and Culture

organizations, theatres, community centres throughout Metro Vancouver region.

September 2014

• Sept. 3 — Load in, tech, cue to cue at venue

• Sept. 4 — Tech dress rehearsal during the afternoon, 8:00pm Opening Night show

• Sept.5—9—Showrun

• Sept. 9—Strike after final show

• Sept. 15 — 19 — Fringe tally of show profit, cheque written to VACT, VACT allocation of funds to artists

involved in Bring Your Own Vision.

• Sept. 2030 — Final report written and financial statements for project calculated

Board Members Vancouver Asian Canadian Theatre (VACT) — 2013/2014

1. Tetsuro Shigematsu

President

2. Tom Chin

VicePresident

3. Gina ‘laoTreasurer

4. Joyce Lam

Secretary

S. Donna Yamamoto

Director of Sponsorship

6. BelIe Chung

Board Member

7. Ray Hsu

Board Member

Vancouver Asian Canadian TheatreStatement of Operations and Fund Balances

February 2012 through January 2013

Revised on May 26

RevenuesTicket SalesGrantsDonation / Sponsorship RevenueConcession SalesFundrasing EventsRaffle SalesTalent Reqistration IncomeOther Income (mci. HST refund,

Total Revenues

ExpensesAdvertising and PromotionsBank Service ChargesComputer and InternetI nsu ra nrcLicenses & PermitsLine of Credit InterestMiscellaneous ExpensesMeals & EntertainmentOffice Supplies & MaterialsPostage & DeliveryPrinting & ReporoductionThearter Production ExpensesProfessional DevelopmentProfessional FeesRentService ChargeStorage RentTaxesTravel & TransportationConcession CostFundraising Expense

Total Expenses

Feb.1, 2012Jan.31, 2013

$10,222.29$24,075.00

$1,674.21$45456

$1,598.45$612.00$315.19

in $536.89$39,488.59

$781.66$122.58$270.99$850.00$145.00

$0.00$150.00$172.22$395.82$30.84

$1,252.84$20,079.51

$0.00$697.50

$0.00$0.00

$2,283.70$0.00

$224.80$123.86

887,46$28,468.78

RevenuesTicket SalesGrantsDonation / Sponsorship RevenueConcession SalesOther Income (mci. Fundraising, R

Total Revenues

ExpensesAdvertising and PromotionsBank Service ChargesComputer and InternetInsuranceLicenses & PermitsLine of Credit InterestMiscellaneous ExpensesMeals & EntertainmentOffice Supplies & MaterialsPostage & DeliveryPrinting & ReporoductionThearter Production ExpensesProfessional DevelopmentProfessional FeesRentService ChargeStorage RentTaxesTravel & Transportation

Total Expenses

Excess of Revenues over Expensi $11,019.81 Excess of Revenues over Expens

Fund Balance - Beginning of the yea $769.61 Fund Balance - Beginning of the yea

Fund Balance - Ending of the yea $1 1,78942 Fund Balance - Ending of the yea

Vancouver Asian Canadian TheatreStatement of Financial Position

As of 31 January 2013

Jan.31, 2013

ASSETSCurrent Assets

Chequincj/SavingsAccounts ReceivablesGST/HST Receivable

total Current Assets

ASSETSCurrent Assets

Chequing/SavingsAccounts ReceivablesGST/HST Receivable

Total Current Assets

TOTAL ASSETS $1b,2H9.UU TOTAL ASSETS

LIABILITIES & Fund BalanceLiabilities

Accounts PayableOther Current Liabilities

Total Current Liabilities

Total Liabilities

Fund Balance

LIABILITIES & Fund BalanceLiabilities

Accounts PayableOther Current Liabilities

Total Current Liabilities

$15,425 Og$453 44$41055

$16,28908

$4,49966$0.00

$4,499.66

$4,499.66 Total Liabilities

$11,789.42 Fund Balance

TOTAL UABILITIES & Fund Balat $16,289.08 TOTAL LIABILITIES & Fund Balai

AGM version

Feb.1, 2012 -

Jan.31, 2013Feb.1, 2011 -

Jan3i, 2012

$ 10,222.29$24,075.00

$1,674.21$330.70

$2, 1 75.07

$9,952.43$12,298.00

$506.00$1,142.50$3,347.35

$38,477.27 $27,246.28

$781.66$122.58$270.99$850.00$145.00

$0.00$150.00$172.22$395.82

$30.84$1,252.84

$20,079.51$0.00

$697.50$0.00$0.00

$2,283.70$0.00

$224.80

$2,640.08$21.30

$216.42$359.00

$65.00$133.21$506.14$228.84

$59.55$24.77

$288.79$16,758.19

$25.00$1,759.52$2,000.00

$39.60$1,075.00

$511.26$1,914.37

$27,457.46 $28,626.04

$11,019.81

$769.61

-$1,379.76

$11,789.42

Jan.31, 2013 Jan.31, 2012

$iS425..09$453.44$410.55

$16,289.08

$16,289.08

$4,499 66$0.00

$4,499.66

$4,499.66

$11,789.42

$273.53$0.00

$496.08$769.61

$769.61

$769.61

$769.61

1•!

// ,__....

//

_.._—

//

/,.

Tetsuro Shigematsu

President of the Board

Vincouver Asian Canadian Theatre Operating Budget 2013-2014

EXPENSES

Office Rental $9,600 $800/month x 12 months

Phone $480 $40/month x 12 months

Internet $255 $21.25/month x 12 months

Web Hosting $120 $10 x 12 months

Domain Renewal $25 $25/year

Constant Contact $260 $252/year in IJS funds

Insurance $850 $850/year general liability

lnsurance $600 $600/year property insurance

Parking $1,535 $12705 x 12 months

Office Supplies $1,200

Postage $150

Photocopies $150

Associates $7,800 $15/hr x 10 hrs/wk x 26 wks x 2Metro Van Arts $5,529

MSG theatre Lab $2,500

Comedy Night $2,640

Edges $45,935

Legal Fees $2,500 Acquisition of charitable status

Misc $806 Bank charges, parking refnd, etc

Total Expenses $82,935

REVENUE

Private Sector Revenue:

Corporate Sponsorship $9,600 Prospero Realty Inc. - In-Kind

Earned Revenue:

Office - Sublet $3,500

Ticket Sales (Comedy Night) $3,600

Ticket Sales (Edges) $9,660

Advertising (Program Guides) $900

Venue Rental (In-Kind) $1,275 MACC

Other Income $1,000 Raffle tickets, silent auction, bazaar

Donations $500

Public Sector - Revenue

Metro Vancouver Arts - Outreach $7,500

City of Vancouver - MSG Lab 2013 $5,000

Canada Council - Edges - pending $18,000

BC Arts Council Edges pending 10 000 —

Foundation Jack Gin Foundation $5 500 _— —

Arts Vest-VACTContribution $5,000 ..—“

/7 Tetsuro Shigematsu

Total Revenue $80,135 / President of the Board

Regional Project Budget - Bring Your Own Vision

REVENUE

Earned Revenue

Ticket Sales

Raffle

Concession

Sponsorships

yen K. Tse

Koffman and Kalef, LLC

lnkind Donations

VACT

Ganache Patisserie

Fundraising/Grants

Metro Vancouver - Cultural Grant $8,000

45 seats (30% x 150 seats capacity)

x $10/ticket x 6 shows

In-kind rehearsal space

In-kind gift basket for raffle draw

TOTAL REVENUE $12,340

EXPENSES

Programming

Venue Rental

Front of House Manager

Technician

Artist Fees (Playwright, Actors, Director)

Set Design

Costume Design

Prop Design

Fringe BYOV Entrance Fee

Concession

Marketing

Publicist

Promotional Material

Graphic Designer

Photographer

Webmaster

Office/Adm in

Office Rent

Tickets

Insurance

Outreach to Various Municapalities

Office supplies & Miscellaneous

Amount Explanation

$3,150

$600

$840

$0

$200

$200

$200

$500

$200

$800

$500

$400

$300

$150

$2,700

$150

$200

$200

$200

$840

$50

Sponsorship

Sponsorship

$450/day rental fee x 7 days

$25/hr x 4 hr call x 6 performances

$35/hr x 4 hr call x 6 performances

No upfront fees - full profit share

$500 for 1000 promo cards + 250 posters

Designing of promotional material

Photography of publicity/promotional shots

Provided by Vancouver Fringe Festival

Provided by Vancouver Fringe Festival

$400

$0

$0$400

$90

StaffArtistic Director $640 $20/hr x 4hr/week x 8 weeksArtistic Associates $1,080 $15/hr x 4.Shr/week x 8 weeks x 2 StaffWorkshop instructor fees $800 2 dramaturgy workshops x $200/workshop

2 staging workshops x $200/workshop

In-kind DonationsVACT $840 in-kind rehearsal spaceGanache Patisserie $50 In-kind gift basket for raffle draw

TOTAL EXPENSES $12,340

NET $0

2013 AGM Report

in replacement of a business plan

Included:

Notice of AGM

AGM Minutes

President’s Message

2013-2015 Board Nominees

VANCOUVER ASIAN CANADIAN THEATRE NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN that the 2013/14 Annual General Meeting of theVancouver Asian Canadian Theatre (VACT) will be held at 228 475 Main Street(VACT’s new office), Vancouver, BC, on Friday, April 19, 2013 from 5pm — 9pm forthe following purposes:

1. to receive the Presidents Report;

2 to receive and approve the financial statements of VACT for the fiscal year2012/13 February 1, 2012 to January 31st, 2013;

3. a) to approve list of nominees for the Directors of the Boardb) to elect a Board of Directors for the 2013/14 years;

4. to transact such other business as may lawfully come before the meeting or anyadjournment thereof.

DATED at Vancouver, BC on March 19, 2013

BY ORDER OF THE BOARD OF DIRECTORS

Tetsuro ShigematsuPresident

Vancouver Asian Canadian Theatre (VACT) - Annual General MeetingFriday, April 19,2013VACT Office — 228 e 475 Main Street Vancouver BC

Attendance: 66 members (see list - attached)

Meeting started: 5pm - 7:30pm

1. Quorum was reached at 5:15pm.

2. Mi members received the Presidenfl Report (see attached)

3. Mi members received and approved the financial statements for the fiscal year 2012/13February 1,2012 to January 31, 2013 (see attached)

4. All members approved the list of nominees for the Directors of the Board (see attached)

5. Members elected the foiiowing Nominees as the Board of Directors for the 2013/14year:

• Belie Cheung• Tom Chin• RayHsu• JoyceLam• TetsuroShigematsu• Donna Yamamoto• Gina Yao

6. No other business was brought forward.

7. Meeting adjourned at 7:10pm

Minutes compiled by J.Lam, SecretaryApril 20,2013

PRESIDENT’S MESSAGE Feb 1, 2012 to Jan 31, 2013.

2012 marked VACT’s 13th anniversary, and represents a time of renewal and change.

The first and very important change was that VACT was in a position to hire its first part-timeArtistic Associate Director, Annie lang. With Annie taking some of the workload, VACT was ableto secure their finances through fundraising, sponsorships and grants.

VACT’s 13th year began marking the Chinese Lunar New Year with a Karaoke Fundraiser at TokoRestaurant in of Feb 2012,

In April, we held our 13th Annual Sketch-off Asian Comedy Night show, Etch-YQUR-SketchOFF 4Double Unlucky. Always an audience favourite, this production refills VACT’s coffers like a

yearly rainfall in the desert. June brought the blossoming of another fundraiser; Sing-A-Long tothe Flower Drum Song Movie.

September of 2012 saw the inauguration of our VACT’s very own mini-Fringe, dubbed The BrinkFestival, Like the Fringe on the Edge of Colour, with three productions by local improv champs,FOB lead by David Dimapalis, a one-woman show by Loretta Seto, and a Seattle productionhelmed by Leroy Chin.

With an eye towards developing an Asian-Canadian theatre canon, VACT began the MSGTheatre Lab — with 3 exciting new plays in development: Deep Water by Loretta Seto, Ga Tingby Minh Ly and The Measure of a Man: The Play by Ii Lee (May 1 — Nov 30, 2012).

2013 started off with a bang with director/actor/writer producer Rick Tae leading the twoworkshop programs: the Actors Master Class and the Directors-In-Training Program which led tothe Master Class’s production of The Theory of Everything with 469 people attending the Sperformances

2013 will begin our search for an additional Artistic Associate Director to work with andalongside Annie lang, culminated with the hiring of Andrea Yu,

With Donna Yamamoto, as Director of Sponsorship, she was able to spearhead a successfulfundraising campaign through Arts Vest which included acquiring a one-year lease on VACT’snew office space, thanks to the generosity of Prospero International Realty’s Derek Lee, a friendand colleague of Joyce Lam’s. Moreover, the success of the fundraising campaign incited byDonna’s leadership and initiative, would not have been possible without capitalizing on theconsiderable good will and cultural capital Joyce’s has built up within the community on VACT’sbehalf these past 13 years, and some 40 productions, a legacy whose significance andimportance cannot be overstated.

With Annie and Andrea on staff, and additional funds, the vast programming potential and newefficiencies of our new office space, 2013 looks to be VACT’s lucky year.

Tetsuro ShigematsuPresidentVancouver Asian Canadian Theatre

2013-2015 Nominees:

Belle Cheung - Belle is a recent graduate of the Theatre program at the University of BritishColumbia, having specialized in stage management. Past stage management creditsinclude: Don Giovanni (The Banff Centre), High Society (The Arts Club), Macbeth (Theatreat UBC), Salmon Row (Mortal Coil), Singin’ in the Rain (TUTS).

Tom Chin — Tom has been the Host to the Vancouver Asian Canadian Theatre’s Asian ComedyNight for over 10 years. He has helped develop the Wun Ton of Fun Players, Hot Sauce Posse,Assaulted Fish, and Hop Sing’s OffSpring. He has directed Sex in Vancouver: Intimate Secrets:played Vinnie in The Odd Couple, Dr. Li in Flower Drum Song and wrote and voiced a radio play,Non-Asian Club on CBC Radio. He has a BA from the University of British Columbia and a PDPfrom Simon Fraser University.

Ray Hsu Ray is the author of _Anthropy (winner of the Gerald Lampert Award; finalist for theTrillium Book Award in Poetry) and _Cold Sleep Permanent Afternoon (winner of an AlcuinAward). He has published over 150 works in over 75 magazines and anthologies internationally.Ray taught writing for over two years in a US prison and now teaches in the University of BritishColumbia Creative Writing Program. He collaborates across disciplines, districts, and dinnertables.

Joyce Lam Joyce is the volunteer Artistic Director and Co-founder of VACT. She has producedover 40 productions for VACT in its 13-year history: Asian Comedy Night,, F.O.B., Exit theDragon, Sex in Vancouver Series, The Odd Couple, Cowboy Versus Samarai, Bondage, FlowerDrum Song, and Red Letters, She is loves theatre and is most proud of creating an AsianCanadian theatre community in Vancouver. Joyce has a bachelor of Commerce from theUniversity of British Columbia.

Donna Yamamoto - Donna has been in numerous theatre, film and television productionsduring her twenty-five year career. Memorable theatre performances include MortalCoil’sSalmon Row; the Firehall Theatre’s Rosie’s Café (national tour), Golden Child, The YokoOno Project, Mom, Dad, I’m Living With a White Girl; Tamahnous’ Paradise and theWasteland; YPT’s Naomi’s Road; Touchstone’s Local Colour; Laluna’s Pillar Clock; and the Art’sClub Another Morning. Donna received a Jessie award for her performance in the ArtsClub Another Morning. Since 1993 she has owned and operated a successful small businesscalled “Good Nature Health Foods”. She has a BA from the University of British Columbia.

Gina Yao - Gina has worked in accounting and finance for over 10 years. Her responsibilitiesincluded full-cycle multi-currency accounting, financial reporting, business planning, treasury,and tax. She holds a Bachelor degree in Finance and a Master degree in Corporate Governance.She is a certified CICPA and currently working towards a CMA designation. Gina is an activecommunity volunteer and desires to leverage her knowledge and skills to help non-for-profitorganizations grow and succeed.

.V&nuvr Frino Ftiv1

11

July 18, 2013

To The Assessment Committee Members:

The Bring Your Own Vision project is an important collaboration between the Vancouver Fringe

Festival and the Vancouver Asian Canadian Theatre and I lend my full support to it. I also fullysupport VACT’s application for the Metro Vancouver Cultural Grant as a means to fulfill this

vision,

As the Executive Director of the Vancouver Fringe Festival, I am dedicated to an eclectic andexciting lineup of artists, However, I have noticed a lack of cultural diversity when it comes toour acts and our audience. I approached VACT with the intention of bringing more diversity toour stages and we developed the Bring Your Own Vision plan. I believe this is an effective way

to get more ethnically diverse playwrights and artists involved in the Fringe. I am also thrilled atVACT’s proposal for outreach, which would give artists from neighboring municipalities the

chance to participate in the Fringe.

This project is an important beginning to what we hope will be a yearly partnership between the

Fringe and VACT. We want to ensure that our festival is a welcoming and supportive place for

diverse artists and this partnership with VACT is the best way to do so. I also have full trust inthe company and admire its mandate and dedication to professional and quality productions.

Please join me in supporting this very worthwhile project with the Metro Vancouver Cultural

Grant.

Sincerely,David Jordan

Executive DirectorVancouver Fringe Festival

Metro ‘v incouverCultural (irants Program I xternal Rd itions3’ Floor 433 KmgswavBurnaby B( ‘v511 468

____

fuR 18 2013

lo Whom It Ma Concern.

I’m delighted to write this letter of support ftr Vancouver Asian Canadian Theatre’s application

for a MLtio Vancouver ( ultural Gr mt I strongly hLlicvL that the Ri ing tour Oii fl fWOfl projm.ct

a collabor loon betweLn ‘vancouver Asian Canadian I hcatre and thL Vancouver I nnge Festival

Dwill make a vital contribution towards greater cultural diversity in the. Metro Vancouver Arts

comm unit\

I am a Co-founder and Co-Artistic Director of Felix Culpa. a local non-profit theatre organization.

Were known br our original work, adaptations ofClassical material and provocative plays from[ the world repertoire. Our tbcus is on the power of language. moral and ambiguity and the

complexities of the human experience. We have a long history of vv orking with culturally diverse

actors, writers. directors. and designers from across the Metro Vancouver region as well ascreating projects with artists 01 different disciplines. In my own practice I have a long history of

supporting artists from a variety of backgrounds (I am currently mentoring a group of

performance poets, burlesque artists, singers and visual artists for the Queer Arts Festival, for

instance.) This background may explain why Vancouver Asian Canadian Theatre’s project is

exciting to me.

I have been teaching the creation of one-person shows at the theatre conservatory trainingprogram. Studio 58. In that course I guide young artists as they make inchoate ideas into fully

realized pieces. For the Bachelor of Performing Arts program recently created by Capilano

University. VUC. Langara and Douglas College I co-teach interdisciplinary collaboration and

creation of original performance pieces. I am honoured to facilitate the workshops in Bring Your

Own Vision and am excited at the prospect of working with culturally diverse emerging artists

from around the Metro Vancouver region.

Yours Sincerely.

David Bloom

Metro Vancouver CuIt.ura Gr.ir.ts

2013 App’ication for Regona Projects


V( :Y ( 0 C.) )•‘••• / ‘a

Name of the organ zation (legally regiic tP’e name)

, -

- -

-

Address


I..

L zL

telephone

Website

contact person, and title, reqarding informetton conto:imd in the application

z -‘ C 0 4

Na nber of staff in your organ o’ or! o volunteers in your orgari7or a

Y/,_i

o3,Annual budget Year Founded

S -.-

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BC Society Act Number

Regional ProjEct5 provide thr. following in language. Write as if wee were describing your

oreanication and prOJPct to -0.0’O -cOo m new VO°.0 ahoW you.

1, Describe your orgaisee ..; mn rcocans

2. Briefly describe the pronosed I5 objectives and the benefits it will have to Metro Vancouver’s region,

your municipality. artists, end yew oreer-ewinn. Why are you undertaking this protect? What are the

anticipated results makes tOe teens: ureque and innovative

3. is this a new project oc an expansion o.f an existing initiative?

4. List the main particpinw nve!mc cars !n 0- no proposed project tpad cee’i, contract employees,

volunteers).

S. Describe any partnerships or collaboration involved in creating or producing the oroposed project. Please

attach letters of suppcet

Planning and Financia! information6. How will the grant money be soent? Please submit a detailed budget as a separate attachment.

7. What other sources of oroiect boding are you currently pursuing? Identify any groups, agencies or businesses

that you have idennfc acacornacheci as donors. and soonsors.

8. Please attach a planning timetable, promotional material, sponsor package, etc. (If applicable.)

9. How will you evaluate the teo(est Hoe seen on determine whether it has been successful? What measurable

outcomes will you use a year evawcPc’n?

Required Documentation• 2 copies of the Regcna. branec: draw ;cpO:0000n

• Current Board of Direct am c: -is. 005; 0 ecseorc only (do not include perscna contact info)

• Most recent Financre, S:asemenos — sgnca sty toe apprcpriate Board executtve

• Regional Project Budges

• Table of contents from a business plan or equivalent documentation

• Support material — op’uanai and wIll not be returned 4


• Grant recipients must acknowledge the.• support of Me.tro Vancouver on all promotional materials related to

the funded project.

• Organzations maki tcrrn ti n provided in his ,‘ cn mut discuss such

changes with Metre Jcncouvcr .tcc prior :c tin rnplementatien.

• Grant recipients w;lh wcunc Ic: foHow—up report for Metro Vt ccnjinr Receipt of this report

will be a precondition to: corcor ct toe oponhzation’s future grant dpecccios.

• Information provided in the Regionci Project Crant application may be subject to disclosure under the BC

Freedom of Information and Protection of Privacy Act,

Submitted by:

On behalf of: ,iferns esq0000tior

.1500

/ .7

7

1 I ..I/

- --—- ---Sqm,turef Cha,r/PreOdont of the Bei:r OC(tC’

By signing this form we do so:errniy ce/ate too:. to toe hest of our knowledge, the it/crmation given in our

application is complete and true n every respect.


Mail or deliver two completed ccoes Ct’ the 000:/coon term by Wednesday, July 24, 2013, 4tm

To: Metro Vancouver, Cultural Erects Prag’ao’ E>::errai Reiations, 3d floor 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the apoilcation or the eligibility of your project call Judy Robertson at 604-432-6205 or

email

Regional Project InformationPlease provide the following information. Be brief and use plain language. Write as if you

were describing your organization and project to someone who doesn’t know anything

about you.

1. Describe your organization, its history, mandate and programs.

oranate

The Vancouver Asian Fm Eesavai Socety dJAFF is the oldest film festival of its kind in

Canada. Since its inceotron n in additional to an annual film festival VAFF has also

organized workshops, panei drsccssions fundraising seminar, filmmaking contests, and

opportunities for filmmakers to network with each other and with industry representatives as a

means to develop, produce, mentor and disseminate media arts activities.

VAFF strives to promote dynamic nncvatve, cross-cultural images of Asrans—especially of

Canadian Asians ano then ethnic ougme— that are of contemporary relevance, in atypical roles

for mainstream North American film and televisiom VAFF operates on the belief that significant

creative control over the narrative must come from Canadian Asian filmmakers and their

communities. whether r’sduced in North A.menca or abroad—and was created to support them.

to promote their crossmuturai ano nojusue narratives, and to showcase the-jr work, to both

Asian and non-Asian mAcnoes. VAFF a inclusive all Canadian commundres and particularly to

develop open and appreciative communications and collaboration between all communities in

Metro Vancouver.

ProgramsThere will be 12—14 oa”mrn g content of at east O oj Canadian

independent filmmakers of Asian nentage, 2 panel discussions and networKing opportunities for

filmmakers, The films/video will include narratives, dramas, documentaries, animations and

experimental media works.

2. Briefly describe the proposed project, its objectives and the benefits it will have to

Metro Vancouver’s region, your municipality, artists, and your organization.

Proiect Description

The Vancouver Asian Am besrira. Wi cost its premiere film festival Novemtier 7—10, 2013 at

Cineplex Odeon lnternatmna. Vilaqe Cnemas and will be celebrating ts 17’ Anniversary in

2013.

VAFF 2013’s theme will be NAUGHTY ‘OR RICE, a play on the common saying and the Asian

stereotype of model citizenship and explores this double edged perception. As MetroVancouver’s municipalities and tee rest ot Canada’s demographics evoN’e dramatically over the

next twenty years, it is oncoral that there oe a-n. outlet for these diverse films :o be shown and an

organization that offers ooportuniues for these artists to hone their artistic craft for the larger

world stage.

Why are you undertakin... this project.?

VAFF operates on the beief that qnificart creative control over the nauahve must come from

Canadian Asian filmmakers and rnmr communities, whether produced ri North America or

abroad—and was created csupcoa them. to promote their cross-cultural and inclusive

narratives. and to showcase 0cc wore to coO Asan and non-Asian audiences. VAFF is

inclusive all Canadian communtles and particularly to develop open and appreciative

communications and collaboration between all communities in Metro Vancouver,

What are the antIcipated results?

VAFF anticipates two ames of rcmec msu:s Os year. One is an ncease n audience

attendance. We hope to conreve rho \rv’,tn ncreased online presence and moroved box office

management. VAFF s soca mccc teem consisted of three dedicated executives that kept

VAFF online presence active coo relevant throughout the year and helped many other

organizations promote their upcoming events. VAFF Facebook is a destination for many

organizations to post their upcoming events This should increase attendance,

The second anticipated result s continued positive filmmaker experience at this festival. We

strive to make every artenc.nc. fimmahe fee mportant and special from amort pick up and

providing particular arrent.cin d:or’ nalunteer filmmaker coordinators as tier are important

ambassadors for the tesava ace rce muncipaites. Through this speca attention, VAFF has

become an important festival for himmakers to attend on the Asian Film Festival circuit across

North America.

What makes the project unique and innovative?

The four-day film festva celebrates the most significant achievements in Canadian Asian film

and video. The festivai offers crcnrammng. from a Canadian Asian perspective with stories

rarely seen in mainstream meoa winch offer relevant and unique stc.ryteiirg from diverse

filmmakers to diverse audenoe members.

3, Is this a new project or an expansion of an existing initiative?

VAFF continues to excanc as macrye of banging unique stories to Metro Vancouver audiences

and operates on the firm oeef that artists and volunteers should be compensated forcontributing their taleri expertise rico dine to their work and to their communtv, and provides

screening fees, artists fees, h000rsriums ccc other forms of project-basec n-kind or financial

compensation as budget allows. Over the years, VAFF’s objectives have expanded to include

mentoring and support for filmmakers to bring their stories to film and to develop an audience

for these films. By meeting all these objectives, VAFF hopes to develop understanding and

appreciation for the diverse Asian communities in Vancouver by all communities in the City, and

to contribute toward fosterinc the viability of Canadian filmmaking not only as a form of artistic

expression that enriches the British Columbian and Canadian cultural landscape, but as a

sustainable career.

4. List the main participants involved in carrying out the proposed project (paid staff,contract employees, volunteers).

VAFFs organizationai structure consists of a 6 person board that acts tn an advisory role and

will deal with issues mat are reaea to poicy’ and governance of the society Below the Board is

the Executive team. Toe Presioer s:ts on the Board as well as on the Executive team. The

Executive team is hearted cnhy cv rue President and the Festival Director- The President

oversees the day to day operntcns to ensure fiscal responsibility. The Festtai Director

oversees the festival programming and outreach to ensure the Society’s mandate and mission

is achieved.

VAFF currently runs completely on a volunteer basis. with paid contract workers to fulfill roles

that are task specific ano for a inrOad euod of time. In the past these contract roles haveincluded adrninistratve ano ou:reacn sunport DJs. specific Art design, data inputting, video

editing, market survey!resesrch romonona. and community outreach oroiectionist and

publicist.

VAFF Board of Directors 2013

1, Barbara Lee — President. Filmmaker 19962. Deborah ReesLee — Lawier 19963. Mei Nor Lee — Mortqage Broxe r. 20004. Iven Tse — Lavye:, 20035. Andy Chu — Prooucer, 2c 06. Peter Leung — COO, Blanche MacDonald, 2012

VAFF Executive Team 20131 Grace Chin — Festiva Director2. Angelina Canrada — Assistant Festival Director and Filmmaker Liaison3. Edwin Ho— Director of Marketrng4. Clement Woo — rec:or nt oc;a Meda5. Jennifer Lee — Drecror of Programmrng6. Kathy Leung — Senior Programmer7. Winnie Tam — Programmer8. Danny Berish -, Programmer and Technical Support9. Brendan Uegama Programmer and Vdieographer10. Mona Mok —Wec deue;oper11 Mark Oh — Volunteer Cooro;na:or12. Lucy Lu — Volunteer Coorainator13. Callan Tay — Box Office Manager14. Felix Cheng — Lead Social Media Writer15. Ricky Choi — Art Director16. Allan Cho — Community Outreach Officer17. Brian Cheung — M.AMM Producer18. Lei Tian and Tna Coang — Graptic Lesigners

5. Describe any partnerships or collaboration involved in creating or uroducing theproposed project. Please artach ietters of support.

VAFF works extensively with many community partners across the many municipalities in theMetro Vancouver Area. One’ such example is the Nikkei National Museum and Cultural Centrein Burnaby and have cmpresented many films over the last 16 years. This included Jointpresentation of Opening film DAYLIGIHT SAVINGS in 2012 along with Powell Street FestivaL

Another collaboration VAFF is involved with is with Ricepaper and the Asian Canadian Writer’sWorkshop (ACWW) that promotes storytelling in various mediums.

Other Community partners from 20t2 were.• Out on Screen Co.present,ed the film TALES OF THE WARIA and WHITE FROG.• Other Community Pamtnershios and co-presenters included DOXA Film Festival.

Women in Film ann Teevwion, P:nov Pode Vancouver, 03 Korean Canadian Society,Chinese Varsity Club of UBC and the Jewish Film Festival.


6. How will the grant money be spent? Please submit a detailed budget as a separateattachment.

The funds will be used for omolect costs for presenting the film festival in November. Keyexpenses are Artist Fees, Venue Costs. Production and Technical Costs and Marketing andPromotions

See Attached Budget

7, What other sources of project funding are you currently pursuing? Identify any groups,agencies or businesses that you have identified or approached as donors and sponsors.

VAFF has partnered with Boiling Point Marketing who are in the process of identifying long termsponsors to obtain multi-year comrritrnerts with VAFF. Currently, other commited funders andsponsors include City of \Janccuver. River Dstrict. J0yTV, Shaw Multicuturai Channel, BacklotProduction, and Like Minded Media. Some other sponsors that have been approached includeIATSE 891, Toyota BC. and A:r Canada.

8. Please attach a planning timetable, promotional material, sponsor package, etc. (Ifapplicable.>

See attached. Promotionat material and program guide is from last year.

9. How will you evaiuate this project? How will you determine whether it has beensuccessful? What measurabie outcomes will you use in your evaluation?

Because all attendees must become members of VAFF to watch the films, VAFF sends out asurvey at the end of the festival to its members to obtain feedback. The success of the festivalis measured by the following evaluation tools:

1 Audience Feedback ac s..ix. a ‘eoakve fmm the audence survey2 Attendance dic? a - c e ac coking a over year growth

3. Positive flrnrnakers exam maca a acuah Jaoquefdiscussons and Q&ks with audiencesl

Audience Feedback:After the festival wraps, a survey m sent out to all attendees for some demographics but also

feedback about their experiences at the festival. There are generally 10 questions asked thatincludes what they enjoyed most at VAFF, where they can see improvements and generalcomments. Previous comments hmve generaly bee..n overwhelmingly positive. We take thisfeedback seriously and have made some imorovements or changes that audiences havesuggested through the

Attendance:Increased ticket sales ‘man be what md ulumatety ndicate whether or not the festival is growingwhich we consider as one mortan: ndcabon of success. We also look at where the ticketsales are coming from, individuals, groups. online, word of mouth, ads which wifl tell us whichmarketing strategy was the most successful and how to build on this for next year.

Filmmaker Experience:VAFF is the oldest festival of ths kmd and s one of the only two Asan film festival in Canada,Through positive experiences ann ccmd ;v:crci of mouth from past attending f.mmakers, VAFFhas become a must artenc festva. for dimmakers. This has resulted fl ngrter filmmakerattendance and better exoenences for me audiences because the filmmaker C&A sessions afterthe screenings give the mograni a no case and personal perspective.

6CI ft.L:

____

.Iuly I6 2013

:\sjan Canadian \\ ‘. \( \\ \V

P0 Box 74 I 74I lilicrest RPO\/anc uvcr. BC\‘5V 5L1

To wli rn ii ma ccwn.

(.)n behalf nithe Asr;o ( anjdian A ritwA \ orkshop ( AC\k\>, I am linac UHS letter in support

of the Vancouver Asian Film Fes tival’c: 2013 anplication for funding to the Metro Vancouver

Cultural (iranO

I ter ir titers I rom Al ihod h\ thc \saan ( in A A n’Lrs \k orkshop

ha coLrLd the hOA L nali ‘ IO put )fl hs V \ I for mans seam no In fact a number

ofereative tction ann now won thai ha\ c published in our literars tiacazine have

continued in the area 3 he k 1 coam an iiv organ i/inc thanks onporttintties offered by

VAFF, In 2013. the Asian Canadian Writers’ Workshop will co-present a series of short films at

VAFF 2013.. as commui iit.’v srtncws we step c loser to creating more collaboration.

In addition. ACW\V 3 aelin : an ‘. i a \ \FF on the inaugurai \sein 0 anadian Literary

Festi al” in Novembe: 2 1-24 2013 mAch ‘ ill celebrate and showcase the artist storytelling work

of writers. filmmaker, and ao rn wIlewoO ditArent media. Through thR collaboration, we plan to

increase public engaeam.e a ac e w narcase accessibility of both our orgnnjzations. The Asian

Canadian Writers’ A orkwea ioo An a: erd to parinering ith VAIF on Os initiative of

promotjng diversity in the. Metro \‘aneouver area.

Sincerely,

Allan Cho

Board of DirectorAsian Canadian Writers’ A orksnon

wwoariw5pa9ermaazifle.ca

-0

_______________

INikkeinational museum& cultural centre

July 18,2013

Dear Madam/Sir:

I am pleased to write this letter in support of the Vancouver Asian Film Festival’s 2013application for the Metro Vancouver Cultural Grant.

As an organization with the mission to support both emerging and estabiished Canadianfilmmakers of Asian heritage in honing their fllmmaking, the Vancouver Asian FilmFestival Society (VAFF) has provided community audIences opportunities to experiencefilms consistently for more than sixteen years. The Nikkei National Museum & CulturalCentre has been an active supporter of the Vancouver Asian Film Festival in the past,indudlng being a community partner in 2012’s VAFF program where we co-presentedThe Tsunami and the Cherry Blossom and the Spirit of the Nihonmachi.

The Vancouver Asian Film Festival is a strong supporter of culture and the arts in ourcommunity in the Lower Mainland. We are pleased to recommend and support VAFFfor this important funding opportunity.

Sincerely,

Sherri KajiwaraActing Executive Director

6688 Southoaks Crescent Bumaby. BC, Canada V5E 4W T 604.777.7000 F 604.777.7001 www.nikkelpl.ca.rg

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2013REVENUES:ADMISSION REVENUES:Single Tickets $10000Group/Discount Tickets $3,000MAMM Tickets $1,500

CORPORATE REVENUE.S:Corporate SponsorshipIndividual SponsorshipAd Sales

GOVERNMENT FUNDINGMetro Vancouver Gra.nt $10000City of Vancouver Project Grant $6,EOO

TOTAL REVENUES: $65600

EXPENSES:ARTISTIC EXPENSES:Artist Fees/Panehst FeesArtist HotelsArtist AirfaresArtist Honorariums

_________________

PRINTING EXPENSES:Tickets $500Passes $500Membership, etc. $250Program Guide/Materials/Program Handouts $5000Banners $900Transit Posters $850

PROFESSIONAL FEESProjectionist $1,000Misc. Fees $3,000Contract/Admin Fees $17000Legal/Accounting $1,000

PROGRAMMING EXPENSES:Travel $3,000Shipping $1,500

FACJLJTYIVENUE E.iXI7ENSES:OPOning SMIa $2,500Filmmaker Networking Luncheon $750Cl.osing Rec.ption $1,500Filmmake.r Meet and Greet $t000Centrepiece Spotlight Mixer $1,000Media Launch $60••0Volunteer Appreciation NightTheatre. Rental

RENTAL EQ UIPME.NT EXPS:JSES:He.adsetc $500HD, Digibeta Deck $2,500Red Carpet, etc $500Storage

_____

MARKETING!MEDIA EXPENSES:MAMM Expenses $1,500Fundraising Expenses $500Promotion/Communications $1500

ADMINISTRATIVE/MISC. EXPENSES:Supplies

TOTAL EXPENSES: $656OO

VAFF Board of

1. Barbara Lee Board Member/President

2. Deborah ReeeLee Board Member/Secretary

3. Peter Leung Bd Member

4. Mel Nor Lee Board Member

5, Iven Tse - Board Member

6. Andy Chu Board Member

JflCOU.VE:.r Asian F:llnn Festival

VAFF MANUAL

TABLE OF CONTENTS:

BACKGROUNDMission StatementHistory

ORGANIZATIONAL STRUCTUREBoard Of DirectorsBoard of Director& RoleExecutive Officer PositionsExecutive DutiesVAFF Executive Role Descriotlor s

President/Executive. DirectorFestival DirectorAssistant Festivul DirectorBox Office Ma acerVolunteer Cocrrnator ResponsibilitiesCommunity Oucreech LiasonDirector of PrccammnoFilmmaker La:sorProgrammersMedia & .. ,.ucdorro: lEAWebmasterArt DirectorGraphics Desqce

VAFF RULES AND REGULATtONS FOR EXECLtTtVESCorrespondenceFinancial CommitmentsProgrammingDealing with the PublcSponsorshipMiscellaneous

SUMMARY OF VAFF ACTIVITiES1 Raise Money2. Promote and Publicize Events and Festival3. Programming4. Volunteers5. Liaison witn Coramunrry

SETTING TIMELINES FOR TASKS

AGENDAS, MINUTES AND MEETINGSVAFF Meetings

VAFF EXECUTIVES’ TIMELiNESExpand Ffm nrc rcrc

2. Send out Open Oaf3. Once.. Subm Osk,ns crone in4. Organ ze Programming Committee5. Programm in Selection fl.rroia.6 Setting Proqorrm T.eof Fer-.tcrrai schenule7 BCLawsR8. Print Traffic

TEMPLATES/RESOURCES FOR PROGRAMMING (THESE MAY NEED UPDATING)1. Open Call Announcement2. Filrnmakers Entry Form3. Filmmakers Datrbase4. Submitted FiLes List5 Proqramrr c..al and Master L s6. Selected FEs Lot7. Accepted He :orrKe: ‘.‘ ‘

8 Letter of Aocno9. Notice of Acceptance Srqnature Requned — includes Screening Copj deadlines and Shipping Info)10. Letter of Rejection11. Program Schedule12. Shipping instructions•13. Letter to CORA to renoest letter for deanna Canada Customs14. Attending nrc t”.ercL’liior;rco: rOn while in town15 Filmmakers ‘eiercnroe

MARKETING AND SALES

1. Develop MarketIng Plan2. How to enhance existing VAFF mernbers involvement3. Organize Tcket G,veawrrn:s4. Develop a grea:rc- SOZE Or5. Sell more aa scone c rae Procrrrrr CoLe6 Plan the Pore An7. Refer to Menra ann Rrmioy Zerrefoc mom specific duties under mis area8. Update Templates and Resource Materials

- Cover of VAFF Sponsorship Package• Market Profile of VAFF Members• Corporate Sponsorshig Levels• Corporate Scoosc-srra Proosa.1rrtmod.cton Letter• Past Newsienrer• Corporate Sc.or.sc:sms ..oeee.er: LeEers• Ad Flyer• Ad Rate Sheet — Prcc•ram Gctr,m.e and Slides• Ad Booking Form• Ad Booking invoice• Ticket Giveaway lnstruc’hons• Ticket Gvea nay edricare• Sponsors reqAcog sle sr

VANCOUVER ASIAN FILM FESTIVAL SOCIETY

FINANCIAl. STATEMENTS

(Internally Prepared - UNAUDITED)

December 31,2012

INDEX

Page

Balance Sheet I

Statement of Operations anti Net Asscts 2

5*% :c( .S•••17 k s•i A 5. fl 5J Ff5116::1 SOC 1116s 1 61 S11 ‘51 ‘)1 (51’I 1461 U)5S 65i) 511 6551 15

1. :NA UDTTI7I))fl)14 All ( yp4j{ 15I)Ki) 1))f(14i41j4 31, 2Ti 2

% of % of

2012 Reenu 2(111 Teenue

Adnhwions 7,148 20,9% 1 0535 21:7%f.:orporteAdvernsmg II .477 33.5% 10,429 21.5%Munft ai aovernment as iso 7,000 2.1,47/6 154100 3•(79%

Fundraising I .798 5,2% 3,269 6,7%

[3CArts• Council 6.000 17.5% 7,580 15174.

%tional Fiha Board (iran: 0.0% 1,000 2.1%Islmrnaker’f entry f . 852 2.5% 791 I 6%)Iher Revenue 7 0.0% 13 0,0%

34,282 100% S 48,547 100%

OPIRATING KXINSUSt5vdverttssng and gross ions 511.9 1 5.7” 7 5.560 I I .5%Artist fees (001 1 7.5% 8.797 18.1%I BIkers 629 1.8% 95’) 2.0%( Bias and mesdi 3,592 I 0.5% 9.50 1 9.9%( )llice Supplies and Sunjrs 3,030 8.8% 2.809 5,8%Prof6sssional ides 2,560 7,5% 3,035 6.3%Program Guide 3,653 13.6% 0,4% 13.4%

I heatre and workshop renlss 5,390 15,7% 3,694 7.6%Travel 2,928 8.5% 6.942 14.3%

1 ulities 89 0.3% 547 1.1%

34,271 100% S 48.487 100%

I Deficiency) excess ol revenues user expenses I I .00 60

NiP!’ ASSI%tS. beginning of sear ( I ,031 .00) ( I. 1(11

5lT ASSETS ([)EFICIT). end olvear S (1,030) S (1.041

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Table of Contents

Festival Profile 3

VAFF 2012 Statistics 4

Social Media Coverage 5-6

Audience Profile 7

VAFF Films & Programs 8

Media Coverage 9

Events & Initiatives Leading Up to

and During Festival 10

Sponsorship/Partnership

Opportunities 11-14

ER ASI,

Page 2

CELEBRATING Dfl1F:sn’Y I N FILM

Th V;mcou’i A’iw Hfm H’stv iov (VAI f) is riot lui prohi inivitinn ihrt

‘S div’isity 10 I if in by joc )VI( Ii 1 00 1110 tm lfl(IOp(flf for I Asiw-mid i;m md

im-Amorkm hImmikvi to showi iso thtii work to iudioino’ Lfl Moiro Vat ouver

\‘Al’I• 15 tht 10l1!,tSt Il1flfliflf /\iar film lostiviI ill (.anada ind is roIohriting its 17th

illnivorsaiy on Novomlor 10, “ I

FESTIVAL PROFILE

VAN’ i, ho oJd’st. Aim turn h’’ti u (:an.ida. It was Imindod in I 5 and debuted in

opL omhti I )7 Si 0(0 1 tio;, ! rio of hou nrfs of 0 or Io\’or s brv o:\pon0000d a diverso

solootion ot Nuith AHIrflt1iiAS!Jfl ah(f intornatiunal films.

I•:,irh VjlI: lttr((’tS t(i.S(’ :;,ouo (l1(fl(0 fll(’fl)beFs O’0F its tour—day fustivrI year

lOhiflhf OVOlltS. It also rorho; fl1flV lllOfl’ thFcflih word of nioiith, pro—festival events, and

tIWIitiOflIl 1i1(I S0(11i niritir tIi ;ho1I thy vcn

\‘Al+ is entirely organiiod md pt odorod by a ruup of dediratt’d volunteerS, hOd IS libidO

rossi h Ic bY generous Ii loin ca Si i-t ruin CO 11)01—ate SOflSUFS, public fu tiders and

f)i i’ito oloriots.

Page 3

2012 STATISTICS

,.‘1 /1 i(’h(’5I ¶ c-newsletters to suhscnhers er yearn),) Iik(S 1)11

‘i.3 followers on I Wit I

4 days13 programs40 films

1,896 audience members

lii volunteers

: Va i couve r premieres\AJes(.’ru Caiiada preni

2() ( Iia(lJcilI

2 world premieres

ASIAN POPULATION IN

METRO VANCOUVER

‘Vancouver has one of the most diverse

Asian communities in N orth America.

The two largest Asian groups in

Vancouver are Chinese and South

Asians. Vancouver has Canada’s second

largest Indo-Canadian population after

Toronto.Other significant ethnic groups in

Vancouver include Korean, Vietnamese,

Filipino, Cambodian and Japanese.

By the numbers:

Percentage of immigrants to BC from

2006-11 who are from an Asian country:

Over 70%

Percentage of population in Metro

Vancouver who are ethnic Chinese:

Over 17%

Page 4

SOCIAL MEDIA cOVERME

July 2012 (leading up lu idiwss)

I Ui <) viss / UH(h•

., L !;

lup tuimtit”: C IlI wil It’ l,H: with kw;t, Iudi)

Fup it it’s: Vi uvi, Rithiw wd, lu ii

;i.)’!/fl st’iitli tF1tIi( ( (Ik)

:;x rt’tf1riI tiiltu (I’l’Iu(k)

diiitjifh (It)ltl’1(•,r\M\1,Ii(l)

I ‘.4 I iitf I( ( 1H\ ‘t ‘I

(;I k thr()igl1 iitt’ t( \‘/\II .‘t’

(I i’()lli iit’wsltt I t’! ): ‘1

I(;J) countries: Cmidi nid IJSA

iIso: Suuilh I\nIi , I iilii

lop [ities: Vuu ouvt’r Rithmond Burnihy

August 2012 (leading up to MAMM screening)

1,187 visits / 781 unique

pgevivws

lop countries: C;mad md USA (also: India)

op Ci i es: Van C( )I ive 1 iii naby, Richmond.

‘18.1% search traffic ((:nole)

.3% i Ierra1 tiaflic ( I’cchonkj

I 7.S% direct traffic (homepagu, MAMM)

P.8% campaign trail Ic ( newsk’ttcr)

Clkk through rate to VAFF website

(from newsletter): 10

Top countries: Canada and USA

(also: India)

Top cities: Vancouver, Burnaby,

Richmond

Page 5

SOCIAL MEDIA COVERAGE

October (Pre-lestival)

6,087 visits / 4,186 unique

22,197 pageviews

:i65 pages / visit

30.4% search traffic (GoogleJ

34.7% referral traffic (Groupon, Pacebook)

31.9% direct traffic (hornepage, festival schedule)

3% campaign traffic (newsletter)

Click through rate to VAFF website (from newsletter): 183

Top countries: Canada , USA (also: China, Hong Kong, South

Korea)Top cities: Vancouver, Hurnaby, Richmond, North Vancouver

(also: Coquitlarn, Toronto, Surrey, Los Angeles)

November (VAFF 16 stats for November 1-5 only)

2,156 visits / 1,522 unique

7,233 pageviews

3.35 pages / visit

45% search traffic (Google)

27.6% referral traffic (Facebook)

26.1% direct traffic (homepage, MAMM, Bidness)

1.3% campaign traffic (newsletter)

Click through rate to VAFF website (from newsletter): 28

Top countries: Canada and USA

Top cities: Vancouver, Burnaby, Richmond, North Vancouver

(also Toronto, Coquitlam, Los Angeles , Surrey)

Top referrals from social media

Facebook: 70-90%Twitter: 10-20%also: Hootsuite/Yelp

Page 6

AUDIENCE PROFilE

\‘AII his irn’rnhi hp i u r ‘,

IH’uI1I whu in’ pnirninik LiritdI.u. U!

Asiin Iwni .it’. Our supp Liii ‘I s Irf’ \\ Cli

iuIrikd nUn (linulirn UI LIV \LIuTI

(n I I isi lv hM WUf’Ii ii n U1 5 UI 1 H Lu 1),

w’l I eduu;ii ‘d, h we sui ii] H,! ni d SI H

I1(( UTH’S, ifl( I i FL’ hii lv iiii I urn H I H I

Li l(’iII((i.

Ages

1824: 7.6%S-34: 34.8%:3549: 28.8%SO64: 21.2%65+: 7.6%

Household IncomeBelow $25,000: 27.3%$25,000-$49,000: 39.4%

$50,000-$99,000: 25.8%$100,000+: 7.6%

OccupationProfessional: 66.7%Trade: 1.5%Clerical: 18.2%Student: 13.6%

GenderMale: 37.9%Female: 62.1%

EducationHigh School: 1.5%College/Trade: 15.2%University: 71.2%Post-Graduate: 12.1%

Page 7

1 T T r.SA

ap

.— .e. ... . .. .—.

Each year VAFF screens an exciting array of features, documentaries and shorts from

filmmakers from across North America and around the world. They explore a wide

spectrum of subject matter, from portraying the struggles of immigrants and those who

wish to reconnect with their culture, to tales of a rising Bollywood star.

Often a member of the cast, director or producer will be in attendance, and audience

members have the opportunity to engage in panel discussions and Q&As.

Here’s a glimpse of last year’s highlights:

MIND YOUR BIDNESSThis is VAFFs premierefrndraiser in June The event offers a live auction ofpeople along

with all kinds ofgoodies followed by a raucous dance party Special appearance by DJ

Goddess and in partnership with High Society

Mighty Asian Moviemaking Marathon (MAMM)8 teams competed in a lOfllmmaking competition with a cultural twist The completed

films were screened at a sold out eventfollowed by ajam packedgala at Wild Rice

Opening night presentation - DAYLiGHT SAVINGSWith lead actor and co-writer Goh Nakamura and cast member Yea-Ming Chen

Rob Leickner’s World Premiere of LOST LAGOONLocal director Leickner brings entire cast and crew to his sold out screening

A LOT LIKE YOUWith director and writer Eliaichi Kimaro in attendance.

SPIRIT OF NIHONMACHIWith directo, Greg Masuda in attendance

Festival PanelFeaturing a panel oflocal emerging and established filmmakers includingJohn Bolton andJeremy Lutter

Closing night presentation - WHITE FROGWith director Quentin Lee and writers/producers Ellie Wen and Fabienne Wen, in

attendance

PageS

4—

MEDIA COVERAGE

Due to its multicultural film offerings and diverse participants, VAFF as well as the

events leading up to the festival, receive extensive coverage from both mainstream and

ethnic media. The amount of media coverage has been growing steadily over the years,

especially as the number of Asian audiences, as well as the influence of this demographic,

grows within the city

1-lere are some examples of the media coverage received In 2012:Fairchild Radio AM1470 / November 13, 2012

The Province! October 31, 2012LiirthiLeizoLamyie

Fairchild Radio AM1470 / October 31, 2012

k/0•.Er

Cap/lana Gourier / October 30, 2012

Goop Radio 1 005FM / October 29, 2012

BuILo,n Awafi’Show

Fairchild Radio / October26, 2012

MEFJnL2iew

The Georgia straight! October 25, 2012

.Nkii’irdriIiinc

JoytvNews / October 22, 2012

Vancouver Sun / October19, 2012

T3’ianhlmJo,tIvoJto_liqbtua rh 7encouver area

The Georgia Straight / October 12, 2012

Fallfiirn Jests: VancouverAsian Film Festival, Amnesty International. and more

And others, including:Asian Pacific PostFairchild RadioSing Tao DailyMing Pao NewspaperThe South Asian PostEveiythinghapa. cornAX3 BatteryChannelAPA Broadcasting Asian America and more.

Page 9

lAfllM( lip Tfl ANJfl— A K

A host of events and opportunities await audience, filmmakers and other industry

members during the festival and throughout the year. Each of these opportunities

presents unique opportunities for sponsors to take part in. Please contact us at

for more information.

The Mighty Asian Moviemaking Marathon (MAMM)

An annual sold-out filmniaking competition in July/August

Opening night film screening and gala

Centrepiece spotlight

Filmmakers karaoke party

Filmmakers’ and industry networking luncheon

Closing night film screening and gala

Festival VIP lounge

Panel discussions, workshops, lectures, forums during the festival and

throughout the year

Page 10

1.• .

As a VAFF sponsor, you will enjoy a high-profile association with a dynamic anddiverse film festival. Through your sponsorship you will demonstrate to our audiencesand the community at large that your organization supports community initiatives,muiticulturalism, and arts and cultural events. Your support will help us bring an excitingarray of Independent and commercial films to Metro Vancouver.

As a sponsor, you will:• Position and increase the exposure ofyour brand, product and/or service to desirableniche markets;• Build brand loyalty and positive brand image in local Asian communities;• Develop new business opportunities and markets;• Strengthen your organization’s ties to the community

We are committed to developing long-term relationships with our sponsors and areproud to offer an assortment of community initiatives that you can participate Inthroughout the year. Below are some of the opportunities available. Contact us for moredetails or to create an opportunity that is customized for you.

TITLE SPONSOR (1 spot) $35,000• Recognition as the title sponsor in all festival promotional materials.20 VIP tickets to the opening night festival reception.20 VIP tickets to the centerpiece reception.20 VIP tickets to the dosing night reception• 30 VIP festival passes (admission to all festival film screenings)• 100 individual program tickets (excluding the opening night program)• Full-page, full-colour ad on the outside back cover of the festival’s program guide• Exclusive opening night gala and closing night gala sponsorship• Corporate display booth at the festival• Opportunity to do promotional item giveaways at the festival• Logo on all festival posters, media releases and invitations• Right to use the VAFF logo on your company’s materials• Digital Ad Space (big box — 600 x 450 pixels) on VAFF web site• MAMM Event exclusive sponsor opportunity• Media partnership opportunity• Showing of a promotional ad (maximum 30 seconds) prior to each film screening• Acknowledgement on the festival’s website with a link to your company’s website• Opportunities to meet filmmakers and actors• Opportunities to develop other customized event and program sponsorship benefits• Company name and logo on the festival’s website and newsletters• Opportunity to speak at opening and closing programs

Pageil

::::‘ .y

tNRECtots CIRCLE SPONSOR (2 Spots) $20,000

• Recognition as a director’s circle sponsor in all festival promotional materials• 10 VIP tickets to the opening night festival reception• to VIP tickets to the dosing night reception.10 VIP tlcketi to the centerpiece reception• 15 VIP !esthal passes (adnilsslon to all festival film screenings)• 50 lndh#i4u4Øtogram tickets (excluding the opening night program)• Full-page, full-colourad on the inside front cover of the festival program guide• Corporate display booth at the festival• Digital Ad Space (Leader board banner 728 x 90 pixels) on VAFF web site• Promotional item giveaways• Logo on all festival posters, media releases and invitations• Rl&it to use the VAFF logo on your company’s materials• Showing ofa promotional ad (maxImum 30 seconds) prior to each film screening• Aclmowledgernent on the festival’s website with a link to your company’s website• Opportunities to meet filmmakers and actors• Opportunities to develop other customized event and program sponsorship benefits

MAJOR FESTIVAL SPONSOR (2 Spots) $7,500

• Recognition as a major sponsor In all festival promotional materials• 5 VIP tickets to the opening night festival reception• 5 VIP tickets to the centerpiece reception• S VIP tickets to the closing night reception• 10 VIP festival passes (admission to all festival film screenings).30 individual program tickets (excluding opening night program)• ½ page, colour ad of the festival program guide• Corporate display banner at the festival• Digital Ad Space (Leader board banner 728 x 90 pixels) on VAFF website• Logo on all festival posters and media releases• Right to use the VAFF logo on your company’s materials• Showing of a promotional slide prior to each film screening• Acknowledgement on the festival’s website with a link to your company’s website• Opportunities to meet filmmakers and actors• Opportunities to develop other customized event and program sponsorship benefits

Page 12

PATRON SPONSOR (3 Spots) $4,000

• : VIP tickets to the opening night test ival reception

• 3 VIP tickets to the centerpiece reception

• 3 VIP tickets to the closing night reception

• 6 VIP festival passes (admission to all festival him screenings)

• 20 individual program tickets (excluding the opening

night program)

• ¼ page 13W ad in the festival program guide

• Right to use the VAFF logo on your company’s materials

• Digital Ad Space (small box 250 x 250 pixels) on VAFF website

• Showing of a promotional slide prior to select film screenings

• Listing on all festival Posters• Acknowledgement on the festival’s website with a link to your company’s website

• Opportunities to meet filmmakers and actors

SUPPORTING CAST SPONSOR $2,000

• 2 VIP tickets to opening night festival reception

• 2 VIP tickets to centerpiece reception


• 4 VIP festival passes (admission to all festival film screenings)

• 10 individual program tickets (excluding opening night program)

• Business card 13W ad in the Festival program guide


• Digital Ad Space (logo) on VAFF website

• Showing of a promotional slide prior to select film screenings

• Acknowledgement on the festival’s website

• Opportunities to meet filmmakers and actors

FRIEND OF VAFF $1,000

• 2 VIP tickets to the opening night festival reception


• Business card BW ad in the festival program guide


• Digital Ad Space (logo) on VAFF website

• Acknowledgement on the festival’s website

Page 13

OTHER INDIVIDUAL EVENTS AND PROGRAMS AVAILABLE

FOR SPONSORSHIP:

• Opening night gala sponsor - $3O0O

• Closing night gala sponsor - $2,500

• Centrepiece spotlight presenter $2,000

• Festival VIP lounge $2,000• Filmmakers’ karauke party - $1,500

• Filmmakers’ and industry networking luncheon - $1,500

• Panel discussions, workshops, lectures, forums during the festival and throughout

the year• The Mighty Asian Moviemaking Marathon (opportunities to sponsor first, second and

third prizes for two categories: documentary and narrative)

• An online VAFF 30-second ad competition taking place in September

Each of the above events and programs offers unique appeal to particular audiences,

Partnership benefits can be customized to ensure that they achieve your specific corporate

objectives and goals. Please contact usfhi- inure details.

MEDIA AND IN-KIND SPONSORSHIP:VAFF welcomes all kinds of media and in-kind support. Sponsorships can be tailored to

your organization’s specific needs. Please contact us for more details.

Please join us in celebrating diversity in the community as we discover and support

independent artists in North America. Your gift to VAFF supports emerging artists in film

and helps to bring their work to the city

TO BE A PART OF THE 17THANNUAL VANCOUVER ASIAN FILM FESTIVAL,

PLEASE CONTACT:

Barbara K Lee Steve Kim Regina Leung

President, VAFF President, Boilingpoint Group Sponsorship Specialist

P: 604-254-7739 M: 604-315-2846 M: 604-961-7866

E: [email protected] E: [email protected] E: [email protected]

W: www.vaff.org W: www.boilingpointgroup.com W: www.boilingpointgroup.com

F: 604-251-6828

Page 14



1jYName of the organization (legally registered name) C]

cAddress

VYI i W2.

S -



kTelephone Email

Website

:iu CContact person, and title, regarding iformation contained in the application

Numb rofstaff in your organization umber of volunteers in your organ&ation





• Grant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.


Submitted by:

On behalf of:

signature

IJ — I

—-4

Signature of Chair/President of the Board of Directors:



Mail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pmTo: Metro Vancouver, Cultural Grants Program External Relations, 3 floor 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-6205 oremail ertson’etroyancyer.or

(i U’?c1

/Ic(ro Vancouver Cultural Grants 2013keional I’rolect Information

Please provide the toIIoving information. Be brief and use plain language. ‘rite asii ou were describing your organhiation and project to someone who doesnt knowanything about you.

1. I)c’scrib’ i,’oUr orL,’(1niutioI?

The Vancouver Asian I leritage Month Society ( VA! I MS ) is a registered non—profitsociety that illustrates. celebrates and promotes understanding and appreciation of Pan—Asian arts and culture by organizing and promoting diverse educational and communityoutreach programs. Incorporated as a non-profit society in 1996. VAHMS hassuccessfully explored the di\ersity of Asian—( anadian life and culture, and has promoteddiscussion of relevant issues and concerns within and beyond ‘v ancouver s Asiancomnmnities.

In the last few years, we have deliberately rotated our key events to municipalitiesbeyond the City of Vancouver, For instanee,”expIorASLdN”, the annual Asian HeritageMonth festival was extended to New Westminster in 2011 at a one-day festival, withthousands of citizens from Metro Vancouver in attendance. lii 2() 1 2. the high—prolileAsian Ilerilage Month media launch was held in the Vancouver’s City I lall. and in 2013it was held in Richmond’s (‘itv Hall, Ii will he hosted by another City Hall in MetroVancouver in 2014.

As a nexus for Asian-Canadian culture and arts communities, VA[IMS serves as avehicle to initiate connections, organize collaborations, and promote access to e ents andprojects that take place in Metro Vancouver. Through us. Asian—Canadian artists caneducate and engage the public while promoting intercultural understanding andappreciation of relevant histories and issues,

Describe your historj’e.vpIorASI/L 2011 — a well—known musician (whose career was launched by VA[IMS adecade ago) was commissioned to write a theme song for VA! IMS to feature percussionmusic from the Near East to the Far East. which was played by over 30 local musiciansfrom those cultural traditions at the festival kick-off event at the C BC Plaza and studio.(Note: Some of these percussion/drumming groups had never heard of each other he/öre,hut a/icr coining together/or rehearsals and jamming sessions have later becomecollaborators in mounting shows on their own. They are grateful to VIfJAIS fOr helpingthem break out/ron, the cultural silos and/in’ bringing them out to the public arena.)

explor.4SIAN 2012 The Opening Gala performance titled “The Magical Encounter”put the spotlight on over 80 performing artists (from diverse Asian heritage backgroundand artistic disciplines) in a first-class performance venue (the Fei & Milton WongExperimental Theatre) to educate and entertain hundreds of people from MetroVancouver with traditional as well as experimental performances by artists from Asiandescent . (Note: Maui in the audience indicated that they were suiprisecl to see the

l’ichflL’SS and Vane/I ()//Il(’ nih ‘HIS u /‘atw’ed. Their concept o/ Asian (irI.V & ullita

was challenged and (Ij)(il , /( ‘ I)

exp1orAS1Ai 2013 \Vith most ol our signature programs taking place in (‘oquitlain,Richmond and many other acces’ohle enues throughout Metro \ancou\ ci, we chose tokick oil the month-long Iesti al in Vancouers historic Chinatown in () 13 to signal adeliberate return to the original site that gave birth to this worthy organitation and tohonour the history of’ our pioneers. A fler the [mist Nations welcome. olticial opening andnmlticuitural musical dance perflrnlances in the (‘C(’ Museum, the audience moved overto a teahouse on historic Pender Street fl.r an ;1or:LSIA Salon with our Asian—(‘anadian poets and musicians and storytellers ‘NoIc: Mani pt’rftn’nicnc as nc/I cis

/klFth -lpcuuIs coii/csV(’d 111(1 had IiL’Ic’l’ Vc’l/OOI in (‘h/na/own he/ore and rm ‘ic /elig/ited a,the ()ppo’tinhIIi /0 ej)I0i’ tiit hei’itcige V/k’ (flU1ga/li some iii Vigil/S 1111(1 1/ic his/on ofOHC of the oldest piom’el’ inhln!grt nit (-ommunitwv in B. ( ‘A

Describe j’our inundateOur Vision is to: Build a community where Asian arts, cultures, and contributions arelived, shared and celebrated as part of the harmonious diversity of Canada.

Our Mission is to: Promote ( ‘anadian understanding of’ Asian arts, culture and history.develop a broad and inclusive delmnition of’ “Asian’’ in Canada, and create an environmentof synergy and collaboration in our community

VAHMS is the organizer of Canada’s second oldest Asian Heritage Month festival. It is amajor part of Metro Vancouver’s diversity scene, and is a catalyst for culturalinclusiveness and inter-connectivity. Through VAHMS, its Directors and volunteers areable to create a space and plattorm for artists from the Pan Asian-Canadian Communityto explore and collaborate on a wide range of cultural and artistic endeavours, and toeducate all Canadians about the contributions of’ citizens of Asian heritage backgrounds.VAFIMS continues to serve as the driving force that helps our Asian Canadian culturalcommunities progress to another level of awareness and inclusivity.

Describe your programsWe are intercultural, multi-disciplinary and all-embracing in our approach. We havefeatured Asian-Canadian writers, poets, story-tellers, singers, composers, musicians, filmmakers, dancers from diverse heritage and cultural backgrounds. Sometimes we aim atintroducing Canadians to the best artistic works rooted in a particular Asian heritage ortradition; sometimes we feature the experimental and fusion works which come from theblending of cultures and perspectives by artists drawing from all the traditions availableto them in multicultural Metro Vancouver, Some good examples of how we have donethat can be drawn from the kick-off events of our past festivals at: www.explorasian.org

2. What is the proposedproject?The proposed project is “explorASlAN 2014 — Opening Ceremony”, the main signatureprogramming event produced by VAIIMS. The event will be held in May 2014,tentatively in the City of’ North Vancouver and will include:

I

i/c’

“Generation One — Art Exhibition” a two—week visual art exhibition showcasintinter—cultural and cross generational Pan—Asian artists.“Generation One — Artist Catalogue”, a print publication that includes artistbiography, photos and art work.Community educational and outreach activities held in Metro Vancouvercommunities and led by Pan—Asian artists.“Generation One — Documentary”, a documentary film that will tell the stories ofAsian Canadian immigrant artists, their struggle and journey from their homelandand life in Canada.

“Generation One — Art Exhibition” has been one of many VAIIMS signature programs inthe past four years. Now after many years, the artist’s works have matured and the caliberof work has grown significantly. We will now be putting their works on our main stage,the explorASIAV 2014 Opening Ceremony. The artists and art works will also beexhibited in a full-colour, 80-100 page, print publication titled “Generation One - ArtistCatalogue”. Catalogue”. We will select Pan-Asian artists who are first generationresidents in Canada and are currently experiencing challenges in promoting andexhibiting their works professionally. Proposed artists include these Asian, Proposedartists include these Asian Canadian immigrant artists currently residing in MetroVancouver Hai Ping Ice (Taian) Leo 0 Cunanan Jr (Phihppme) Jong Kook Kim(Korea) Ting Zhou (C hind), Ella Ha (Hong Kong) (Ian.. Yo (Singapore) Jaceqline Loh(Malaysia).

The “Community educational and outreach activities” will be led by Pan-Asian artists intheir primary community. We will select 6-8 artists and have them speak about their craftin an accessible and open environment. Proposed activities will include artdemonstrations (e.g. calligraphy, paper-cutting), and interactive and public discussion.

Through the “Generation One Documentary”, we will select immigrant artists who aresuccessful in their disciplines and will share their journey, their struggles, and stories toinspire emerging immigrant artists. The documentary will be screened at theexplorASl/IA”Opemng Ceremony in May 2014.

What are your objectives?We want to promote Asian Canadian immigrant artists and reach new audiences in theMetro Vancouver area.

Why are you undertaking this project?We are developing this project because we want to give Asian Canadian immigrant artiststhe platform to showcase their works through multiple mediums: outreach activities,visual arts exhibition, documentary film, and print publication. Through these mediums,our overall objectives are to create a legacy that inspires young artists and learn moreabout our diverse community. The selected artists and outreach activities will be inRichmond, New Westminster, Surrey, and Burnaby in venues such as: EvergreenCultural Centre, Richmond Cultural Centre, Nikkei Centre, New West CentennialCommunity Centre.

II hat arc i/ic beige/u.s ii will lime to lieTh, [a,icouier ‘ rez’io,i?

Mv e believe this v ill bcneht the Metro Vaticouver rerion because it will rain ureatcrawarenes ot /\siul ( anadian immigrant ssue, their struggles and their successes.

II hat are tile benefits to your municipality, artists, and tour orgu1li,atioil/

It II benefit our organization because we will have reached a wider audience in MetroVancouver and connect with marginalized artists communities. This project will alsobenefit the Asian Canadian immigrant artists in Metro Vancouver because they currentlydo not have the ability to showcase their works due to language barrier, location harrierand lack of publicity & marketing. Our project will eliminate their hurdles through ourorgani/ation and networks,

The anticipated results will include a greater awareness of Asian Canadian immigrantartists living and working in Metro Vancouver region. This project is unique andinnovaLi e because we are the only Asian Heritage Month organization that serves theMetro Vancouver region, and we are showcasing works that ire not represented in themain 51 ream arts and cultural community.

What arc the anticipated results?We anticipate a greater public awareness of PanAsian artists living and working in theMetro Vancouver region. Their works will be exhibited in multiple mediums to reach awider audience and thus creating a long lasting legacy for generations to come.

Illia! inaAes the project unique and in,,ovatn’e?ihe project is unique because there arc no other local arts and culture organizationfocusing on Pan-Asian artists in the City of Vancouver and Metro Vancouver. Theproject is innovative because we are exhibiting artist works in multiple mediums: visualart exhibition, print publication, outreach activities and film.

3. Is this a new project or an expansion of an existing initiative?This is an expansion ol the current explorASLiiV programming.New components include: “Generation One — Artist Catalogue”, Community Educationaland Outreach activities, and “Generation One Documentary”.

4. List the main participants involved in carrying out the proposed project (paidstaff, contract employees, volunteers).These are the main participants who will carry out the proposed project:

• VAIIM S administrative team of contract staff & strident interns (headed up byExecutive [)irector Winnie Cheung)

• Generation One Exhibition Comtnittee.Angela Leung, Esmie GayoMacLaren,Celia Leung. Katie Mak, John Leung, etc

• Artists teaching workshops and be flatured in exhibit catalogue.Artists include these Asian Canadian immigrant artists currently residing in MetroVancouver: Hai Ping Lee (Taiwan), Leo 0. Cunanan Jr. (Philippines), Jong KookKim (Korea), Ting Zhou (China), Ella Ha (Hong Kong), Clare Yow (Singapore)

Jaceqline Lob (Malaysia).Outreach Coordinators who will develop relationships with artists and coordinateworkshops and exhibit publication

• Volunteers to work at workshop sessions.• Contract staff to develop website, video project , etc.

5. flescribe any partnerships or collaboration involved in creating or producing theproposed project. Please attach letters of support.a!, The Dimasalang (a Filipino artists’ group) will continue to be a key collaborator in thevisual art component of this project; Letter of Support is attached.h/,The International Arts Gallery, which hosted one of the annual Generation One ArtExhibitions, has indicated great interest in becoming a venue sponsor for exp1orAS1AJ’again. We are still in negotiation with them as we write this application.c/. The Pacific Canada Fleritage Centre — Museum of Migration (PCHC-MoM) Societyis keen to support the proposed documentary component Letter of Support is attached.d/. Rice Paper magazine is keen to support our artists and wants to use the art works to beexhibited in explorASlAN 2014 in their own publications. Letter of Support is attachede/, CINEVOLUTION Media Arts Society cinevolution is eager to collaborate on thisproject.17, the VAHMS Board, Advisors and Sponsors stand behind this project and will commitsome of the hard-earned revenues and donations received in 201 3 to support thisinnovative project to give voice to struggling immigrant artists.

Planning and Financial information6. How will the grant money be spent? Please submit a detailed budget as a separateattachment.It will be spent paying artists fair artists wages, contract staffing costs, rental costs andmarketing/promotional costs.

7. What other sources of project funding are you currently pursuing? Identify anygroups, agencies or businessesOther sources of income will come from potential corporate sponsors of explorASIAN2014, and financial and in-kind support from VAI-IMS and other community partners.

8. Please attach a planning timetable, promotional material, sponsor package, etc.(If applicable.)

Timeline:September 2013

- Secure venues and dates in Metro Vancouver Area for Outreach Activities(Selected venues are Evergreen Cultural Centre, Richmond Cultural Centre,Nikkei Centre, New West Centennial Community Centre, and International ArtsGallery in Vancouver)

October 2013- Contact and confirm Asian Canadian immigrant artists from Metro Vancouver

Conwnittee Members begin to design the “Generation One Artist Catalogue”Select and confirm filmmakers to produce “Generation One Documentary

December, 2(31 3Artist information, biography, and artwork will be collected for production of“Generation One Artist Catalogue”

January 2014Committee members start to edit the “Generation One Artist Catalogue”Filming begins ibm “Generation One Documentary”

February 2014Final Drafi of the “Generation One Artist Catalogue” goes to printer

March * April 2014Marketing and Promotions for event, workshops and documentaryDocumentary — final editing and postproductionConfirm host & participating performers for Asian heritage Month media launch

April 2014Media launch of Asian Heritage Month

May 2014explorAsian Opening Ceremony with Generation One, 2week arts exhibitionOutreach activities Metro Vancouver by Asian Canadian immigrant artists

9. How will you evaluate this project? How will you determine whether it has beensuccessful? What measurable outcomes will you use in your evaluation?

We will evaluate the project by distributing evaluation surveys at the end of eachoutreach activity. We will determine the successes by number of people attending, thenumber of people completing the survey and overall responses from artists participating,stakeholders and members of the public.

This project will be successful if the following outcomes are achieved:Full capacity at the opening ceremony and outreach activities 500 people

2. Increased awareness of VAHMS, increase numbers in social media and webtraffic — Increase by 50%

3. Positive coverage by mainstream and ethnic media Increase by 50%4. Increased awareness of and support for immigrant artists across Metro

Vancouver, e.g.:• Positive reception by the public shown in survey results• Increase of people interested in engaging Asian Canadian artists• Increased of participating artists selling their work through our programs.

Last year was 2 artists sold their works, this year we expect 4 artists to selltheir works.

Board Members as at Jul 10

Name Last Name VAHMS tulle_______

ELECTED MEMBERS

Rrouz EBADYPOUR Dwector

Reminder VicePresident*

Michael HWANG PastPresident*

ene LEE Secretary*

John LEUNG Treasurer*

Patricia LJM Director

Ken McATEER President*

Esm Ic Gayo

Bev NANN VicePresident*

SarwanSingh

Ariadne SAWYER Director

Satie SHOTTHA Director

EX-OFFICIO MEMBER

Winnie CHEUNG Executive Director

Dennis Wong

Certified General Accountant

203-11240 Bridgepen Road. Kiditnond. B.C. Canada V6X Itfl

Tel: (6414) 321-9818 Fax: (604) 821-9836

E-mail: accouniant’€tdeniuswongcga.bc.ca

NOTICE TO READER

(hi the basis of intbrniai ion pros ideci h management. I have compiled the statement of

financial position of fhe Vancouver Asian heritage Month Society as at August 31. 2012

and the statement of operations and changes in hind balance fiw the year then ended. I

have not performed an audit or a review engagement in respect of these financial

statements and. accordingly. I express no assurance thereon. Readers are cautioned that

these statements may not be appropriate tbr their purposes.

LkCertified General Accountant

Richmond. January 9. 2013

‘IL’

The. Vancouver Asian MonthStatement of Fnanca Positon(Unaudited •ee Notice to ReadertAsdtAuciust31 2012

2012 2011

ASS. FTS.

Current assetsCash S 15218 $ 32254Accounts receivable C)c3

GST re.coverf54 1222Propaid e.xpenses 1 j29 779

..

17200 34255

2116TOTAL ASSETS $ 17 868 $ 35 77

LIABILmES AND FUND BALANCE

Current IiabIitiesAccrual liab hhes $ 6 215 $ 4 340

6215 4240

FUND BALANCEGeneral fund 12653 32431

TOTAL LtABILtT!ES AND FUND BALANCE S 17 868 $ 35 77

On behalf of the Board

C rector

rector

The accompanying notes are an integral part of these financial statements.

The Vancouver Asian Heritage Month Society

Statement of Operations and Changes in Fund Baiance

Unauatec See Nrjtce :c Reader)

F or toe Year Ended August 3 201’2012 2011

REVENUEOovernmer’ gratS S - S 4 000

Spcnsosno 4 030 u- ooo

lnkirid donations 13,493 43,681

Pox nOne 3 240

Bã’k rterest 14’ 4)

Donations 7,435 334

Menrxush aes 723 260

OThers -267

TOTAL REVENUES29.030 83,604

Programming and festvaI expenses

Advertising & Publicity 8.493 11 ,731

Artist fees 3 725 5 850

- eFood and beverages 2,828

Hcnoraua 1 000 7 320

Produc.on 8 475 4 438

Volunteers 835

Venues 3,000 923

28 518 30,262

Administrative expensesArortzauon 448 412

Goods for sales and g4ts 906

nsurance 1 645 1 317

Office 2 757 3407

Professonal fees 8,376 4.670

Rent1 908

Sa ares aria contractual fees 5460 46 637

Telephone and internet 907 1 ‘184

Travel expenses 69720,290 60441

TOTAL EXPENSES48808 90,703

EXCESS OF REVENUES OVER EXPENSES (19,773) (7099)

GENERAL FUND BALANCE, BEGINNING OF YEAR 31431 38,530

GENERAL FUND BALANCE, END OF YEAR S 11.653 $ 31 431

Tue accompanyina notes are an integra’ part of these fnanciai sta:ements.

3/

The Vancouver Asian Heritage Month Society

Notes to Financial Statements(Unaudite.d See Notice to Reader)

.

—..........— .

The Vancouver A.&an Hertaqe Month Socrety (the cxdetyT is a nomprofit or qanizahorr incorporated under i.e Society

Act, of enejmhu to celebrate Asian arts and culture n Metro \Jarrcouv throughout the year, and nresrnt the- <, R— / - vu c ri a q c

I. Summary of Significant Accounting Policies

Revenue recognition

A he Society recognizes grants when they are received or committed by fund firoviders in writing. Donations are

recognized as revenue based on cash received.

Capital assets

Pr coerty. plant rina equrosrent s recorded at roe: Arrortrzatror s ercv000 urmuaty at rrher and med cOn

aye’ therr esrnrated uncfui rues as fotcvis escept ;r. the year of acui’son when 010 half of the rate

Compute: equrpn:ecr acqurrea hehore. Mmcl: 33 2004

Computer equipment acquired sOar March 22, 2004Computer equipment acquired after March 18, 2007

Gctrce equipment

Statement of cash flows

20 C (recrinmo ha anne45eh, declini.ng haiance55th, declining baiance

20%, declining baiance

A statement of cash s no: oresemee as :t noes not prov:de any rtdOrr:onaln4orma’on to the readers of

tile finan ciai statements.

Financial instruments

the carryrng amourris for at of the Socretys financral ns:rurnents aoproxroated tbe:r fair values er at materar

respects at August 31. 2012. It rs managemenVs opinon that the Seemly s not exposed to significant

interest, currency or credit risks arising from these financial instruments.

2012 2011Net book value

$ OS 0C6 192228 507

Certain prior yeahs figures have been reclassified for comparative purposes to conform with current year

presentatron,

Ci/y

2 Capital Assets

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Ccmouter - cass 45

Computer - crass 50QOtce equrpment

3 Comparative Figures

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Hiinasaiang III Inftrnahonal krtm( (groupIIIiitithSiihiiIIIfl 11(0 11 Hanoi,. ‘I n Sri n i Pc ‘61 l

‘1t!ttlIItIIIt U n6rn 611 Ic at ni,

dirnanaanq Ill

July 13, 2013

V5i3i AC; c:

2.k.v. J••4:.crtr.: Vancouver Culture I H Merrilers ot t.h..c. mnnt Panel

iHira earn. iii ii esnaaaessl artist srcai2. C . priaiit eec.: a nisawa:a, CtiaWVa nrsnea’a•ant a

national ffcffrarjç of the Asian leritasta Month. si iiav its i.neapt ion in 22(12. The Veneouver Asian Heritage Month

S in p u p, 3 we a ic nr nOne p 0 ;rgan 0 id I (01 XI I C fl ff’an I tet C and 00 is no ra( n’atu us Iron

,c( P to us icr’ toe w Ow in i ‘ a t \ a is ci ‘nprncd i ra Our 1’ dn sni u nu uf ‘ ii’ltr (c W1 l 2 ‘Cl I

to h hdght and share the bee nil idd works of art of serf ins Ash n nOn .as storing this. s:peei; I rnonth 1The

I I

I I

The proposed ore •t• t’ VAtJM3i will create more awareness to Asian a ts and. culture in Cana.da., it will promote

coninmn.cty i...n.volveme.nt a.nrl. partici ati.on, and will give artists a. m.nchsneed.ed voice.

13 i niasa tang Ill I uternado a.a I Ardst td .sffi ff115:. a n.dorses V A HMS ‘5; .pisyiect proposal. I have no hesita don in

I —

Sinscereiv sours,

SanØ ‘ Ii illis:/

Pocsident

Pacific Canada Heritage CentreMuseum of Migration Society

V,*’Pi si(l’ilt

Mt \ am iiiivcr ( iiiimal ( ,iaiit ( ii toe

4 ;tt kl’si5.

iiii H( \j

VA

41 S

Treasurer

Lyi ifl (T)PEL,AND•

It gives me great pleasure to endorse this project proposed by the Vancouver Asian I leritage MonthSociet (VA HMS) in support of immigrant artists residing m Metro Vancouver.

As a generation Asian(,’anadian whuse t4rst grapinc novel was launched last year with supportfrom litends and organi/ations such as VA I I MS. I know the value of has ing others rally around memd R nion m hook I tko esn mi i in ss h n it ts like for ness tmm i,t tnt ii ts ts slruggltng toliid then oss n sotces in their adopted o:iiitr\ to he without the means a reach out to regular(amid ins,

Directors

Hon Legal Advisor

Ii: the list I ‘t ‘cii’ \.\l IMx Ii,is built m ettecioi’ platfiirm itiruich then annual \sian ilci LiceMonth acw. ites ta showcase works at nilsic:aus, dancers, visual artists, tilnimakers and ssritcrs

horn disi e \si iii iiitt i, I ik ii in Is Ii hvi,n x t nuB nLres liii ni tisin,

awareness of h.ical talents and the richnecs at their heritage by promot no Item under the bannerSunic ol he locahhorn Aiant’anudian artists promoted h> VAt IMS in the last

decade hse become sseikkniiwn on the national (even international> stace, cc acclaimed ssriierson Clios, tuij musician Vitice Mai and dancer Andrea Nann & \ls in I ulenlinmi

In recent cars. ss lb waves ot rnniigrariis ruin nototraditional sendine. places c g. Korea. Iran,Vietnam & Philippmnest. VA! IMS has noticed the tnereasina number of itnmnierant artists ss ho donot have the networks that the larger aroups have—— to help them reach tile audience outside of theiross n hnouistic si los. By inviting these (ieneration One Canadians to e\hihit their works duringAsian I leritage Month, VAI IMS has attracted a large following of immigrant artists, Theirexpanded and innovative project for e.vp!or4SL4A 2014 will give voice tljrthcr to these strugglingartists: by documenting the stories ot the more established immigrant artists, VAHMS will he ableto inspire the struggling artists to perses cie. These stories will also add another dimension to thecollection at the Museum of Migration to he built in Pacific Canada right here in Metro Vancouver,

I would strongly recommend that a generous grant be awarded to VAHMS so that they can executetheir plans for expIorASIAA 2014 to benetit all in Metro Vancouver.

‘V ice— l’rcs bent

PCH MuM Societyc/n 4650 Fairtawn Drive, Burnaby, DC V5C 3R6

ricepciperAin Cand And (;ui

Cultural GrantsMetro Vancouver4330 Kingsway. l3urnahy. B.C.V5l1 4G8

July 8. 2013

Tb: Metro Vancouver Cultural Grants and Members of the Assessment Panel

I am pleased to write this letter in support of Vancouver Asian Heritage Month Society’sGeneration One — Asian Canadian Artists in Metro Vancouver Project. My name is KristinCheung. I am the Managing Editor of Ricepaper Magazine, an Asian Canadian Arts and CultureMagazine based in Vancouver, BC.

I support this project because it promotes local Asian Canadian Immigrant and Pan-Asianartists that need their voice to be heard in the local arts community. This project is planned topromote and showcase their works in an accessible environment open to the public. The projectincludes several workshops will be held in Metro Vancouver, exhibition during the explorAsianlaunch event and exhibition catalogue. In these workshops, they will be able to develop publicdiscussion on their artwork to their local community. The works will then be displayed at theexplorAsian Launch event in May 2014 for Asian Heritage Month. There are currently no otherplatform for these Asian Canadian immigrant visual artists to showcase the works.

Vancouver Asian Heritage Month Society’s mission is to promote Canada’sunderstanding of Asian arts, culture and history, develop a broad and inclusive definition of“Asian” in Canada and create an environment of synergy and collaboration in our community.We admire the Vancouver Asian Heritage Month Society because they fully represent theculturally diverse community and artists.

Ricepaper and Vancouver Asian Heritage Month Society have a long standingrelationship throughout the years. We support this particular project, given that it provides anexcellent means of highlighting the talents of Asian Canadians, and shines a light on theirinnovative roles within the greater artistic community. If you have any further queries to thisapplication, please contact me at 604-872-3464

Sin9pr1y,

eungManaging Editor, Ricepaper Magazine



The Vancouver Book and Magazine Fair SocietyName of the organization (legally registered name)

901 — 207 West Hastings Street, Vancouver, BC V6B 1H7Address

Mailing Address if different — pJJerent

604-684-8294 ext 22Telephone

bcreative.coL!jEmail

www.wordvancouver.caWebsite

Val Mason, General ManagerContact person, and title, regarding information contained in the application

4 full time, 4 part-time temporaryNumber of staff in your organization

Approximately 160 including the Board of DirectorsNumber of volunteers in your organization

$369,570Annual budget

December 8, 1986Year Founded

S-21913BC Society Act Number

Regional Project InformationPlease provide the following information. Be brief and use plain language. Write as if you weredescribing your organization and project to someone who doesn’t know anything about you.


The purpose and mandate of The Vancouver Book and Magazine Fair Society is to advance educationand literacy, and increase the publics appreciation of literature by operating an annual literature festival inVancouver, British Columbia, with exhibits, workshops, panels, performances and hands-on activities topromote reading and writing.

Since 1995 the Vancouver Book and Magazine Fair Society has produced the annual The Word On TheStreet Festival which in 2013 is being rebranded with a new name — Word Vancouver. In 2011, itexpanded from one to three days and in 2013 it will grow to 5 days from September25 to 29.The mainlocation since 1995 has been the site of the Vancouver Public Library, inside the promenade, the moatand the three downstairs rooms, as well as outside in tents erected on Homer Street which is closed forthe Sunday of the festival. On the Wednesday, Thursday and Friday evenings the festival is at otherlocations including the Carnegie Centre, Historic Joy Kogawa House and Banyen Books & Sound.

Word Vancouver attracts between 25,000 to 35,000 attendees each year from the entire MetroVancouver region and beyond and because the festival is free, economic means is not a barrier. Itinvolves over 500 authors, performers, exhibitors, hosts and volunteers. The festival promotes a love ofthe written and spoken word and is a major gathering opportunity for the literary and literacy communities.

The Word Vancouver festival fully meets the objectives and mandate of The Vancouver Book andMagazine Fair Society. It provides comprehensive educational opportunities for writers, editors andpublishers as well as a gathering place. The general public are exposed to a very wide and diverse rangeof authors, books, publishers and exhibitors. Literacy organizations are provided with free exhibitor tablesand they create fun learning and literacy based activities for families.

The Vancouver Book and Magazine Fair Society has maintained consistent growth of the festival over its18 year history and continues the partnership with and location of the Vancouver Public Library. It is nowan established festival that has become a primary event in Vancouver and Western Canada’s literary andliteracy communities.

On the Sunday the festival site will once again be on the grounds of the Vancouver Public Library and onHomer Street. Around the perimeter of the library is an overhang and exhibitor tables are set up there aswell as inside the library promenade. The festival exhibitors include book and magazine publishers(including self-publishers and small presses), booksellers, literary organizations and educationalinstitutions that provide courses on writing and publishing. Most of the exhibitors return year after yearand that is an indication that it is beneficial to them. The lower concourse of the library is used for paneldiscussions, presentations, workshops, and a literary visual art installation in the Moat.

Festival programming for 2012 included 34 tents/venues,128 programmed activities and displays: 206authors, facilitators, and performers, 51 hosts and panelists, 130 exhibitors and 120 volunteers.

At the 2013 Festival we will continue to have the following tents: Canada Writes Tent (readings by bookauthors); Poetry Tent (poetry readings); Kids Tent (readings for children up to 12 years of age); MagazineLife Tent (presentations and panels by or for magazine writers); Sony Reader Lounge (presenting thelatest in e-readers); Family Literacy Tent (fun literacy activities for families), Information Booths (one oneach end of the Street); Official Book Seller Tent; and numerous exhibitor tents. The Poetry in Transit busis on site (a city bus which displays the poems selected to be in buses for the coming year) and there willbe a Main Stage with live performances (including music, dance, spoken word, slam poetry). The site willbe packed with author readings, storytelling, workshops, panel discussions, entertainment and exhibitors,

2. Briefly describe the proposed project, its objectives and the benefits it will have to MetroVancouver’s region, your municipality, artists, and your organization. Why are you undertaking thisproject? What are the anticipated results? What makes the project unique and innovative?

The proposed projects are the two newest programming elements of the Word Vancouver festival.New in 2013 will be the Automated Poetry Project. We will be purchasing five vending machines whichwill be set up to dispense poetry, for a Toonie a poem. These machines will be in various venues inVancouver during the month of September and will be moved to the Vancouver Public Library for theweekend of the festival. We are working with the Literary Press Group of Canada to select the poems thatwill be dispensed and to arrange five poetry readings in the venues that have the machines.In 2012 we created a new programming initiative called The Unwritten Word. It explores the power andimpact of story that is not in written form. There were seven programming events in 2012 from a panel onthe spoken word to a display about the story of a street mural, storytellers, a youth poetry slam and twovisual displays (one was photos that creators found inspiring and the other was photos taken by at riskyouth). In 2013 we will once again have storytellers, a youth poetry slam and a panel to discuss the oraltraditions of different cultures. We will explore more ways of communicating stories and thoughts with apresentation on the tradition of totem poles, the use of dance to convey stories and thoughts. and a visualexhibit by First Nations youth and other traditional cultural practices.

We are undertaking these projects to bring new and interesting elements to a festival that has beenaround for 18 years. With Automated Poetry we want to expand the appreciation for poetry and providegreater exposure for BC poets. With the UnWritten Word we are exploring a form of communicatingstories and thoughts which brings to the festival new artists and partners and provides exposure to theseforms.

The results we anticipate are greater exposure for the poets and artists that participate in these projects,a new and interesting addition for returning attendees and we believe the projects will also bring newattendees to the festival.

The Automated Poetry project is unique. There have been poetry vending machines in other regionshowever this will be a first for Vancouver, It is also an innovative and novel way to make poetry moreaccessible. The UnWritten Word is a unique addition to the festival which has previously focused onwritten words and it is innovative because it honours traditional and diverse forms of communication inthis time of technological advancement.

The benefits Word Vancouver provides to the public are innumerable: exposure to established andemerging literary art forms and authors; face-to-face contact with artists; exposure to new media, handson workshops, a diverse range of writings and the importance of literacy. The festival is backlit with musicand performances which creates an exciting festival atmosphere that is a draw for the general population.Many people stumble upon the festival, drawn in by the music, then find themselves right in the middle ofthe festival able to experience for free: readings by high calibre authors; direct contact with publishers andtheir books/magazines; direct contact with information organizations, writing/publishing schools andliteracy associations; and opportunities to explore the employment possibilities within the arts, writing andpublishing industry. Word Vancouver serves as an opportunity to highlight the importance of literaryculture in the lives of all Canadians.


Both projects are newer additions to the 19 year old Word Vancouver festival.

4. List the main participants involved in carrying out the proposed project (paid staff, contractemployees, volunteers).

The core staff of the festival are Bryan Pike, Executive Director; Val Mason, General Manager; KarenGreen, Publicist; Kristie Poole, Project Coordinator; Ann Phelps, Production Manager (volunteer>; and 3internship volunteers Gillian Dunks, Yana Kim, and Alma Wilson. There will also be approximately 150volunteers assisting with marketing distribution, and various tasks at the festival. (See attached bios ofpermanent staff)

5. Describe any partnerships or collaboration involved in creating or producing the proposed project.Please attach letters of support.

Our main partner is the Vancouver Public Library.Partnerships specifically for the Automated Poetry Project are Literary Press Group who are recruiting thepoets and Hasting Crossings BIA who are finding venues for the machines. The UnWritten Word ispartnering with Mascall Dance to explore the dance component, Sad Mag to present the photos by FirstNations youth and the Vancouver Youth Poetry Slam Team will present on the Mainstage. Otherpresenting partners have not yet been confirmed.

Word Vancouver has many successful partnerships.

• The Vancouver Public Library — Main Branch has been the location of the festival since thebeginning it provides us with a very well know and easily accessible location, a very functionalfacility and grounds with rooms for workshops, presentations and displays. We have sharedobjectives and a shared target audience and they assist with marketing the festival.

• Magazine Association of BC works with us to provide relevant programming and exhibitingopportunities for magazine publishers and they assist with promoting the festival.

• Association of Book Publishers of British Columbia works with us to ensure that we remainconnected to the publishing community and provide us with promotional opportunities.

• Vancouver Business Improvement Association appreciates the range of people we bring into thedowntown area and provide us with much needed financial assistance.

• Hastings Cross Business Improvement Association is a relatively new BIA and is looking foropportunities to increase their public exposure. We are working with them to find creative ways toachieve this and they provide us with financial assistance.

• The Carnegie Centre is a newer programming partner and this is proving to be very beneficial toboth organizations. We provide quality programming and they provide the venue at no costs anda new audience base. We are connecting with an often marginalized Downtown Eastsidecommunity that would not likely come to the other festival locations.

• Historic Joy Kogawa House and Banyen Books & Sound are also newer programming partnersand as known venues in the literary community they provide exposure to new audiences, providetheir venues at no cost and we ensure that we provide excellent programming.

• We also work collaboratively with a number of organizations and associations such as: TheFederation of BC Writers, The Alcuin Society, BC Teachers Federation, Canadian AuthorsAssociation, Editors’ Association of Canada — Vancouver Branch and Canadian Bookbinders andBook Artists Guild.

There are also sponsorships that have been cultivated.• Rosedale on Robson Hotel provides cash and accommodations for out of town authors.• Sony sponsors a tent at the festival for cash and displays the most current c-readers.• CUPE BC sponsors a tent at the festival for cash and provides programming• Mint Records sponsors the ezine and comic exhibitors• Media sponsors are The Georgia Straight magazine. The Peak Radio, the Epoch Times and CTV

• This year we also have a sponsorship from the design firm DDB who are developing our newlogo, designing new site signage, designing the posters, programs and bookmarks and providingus with a new website template.

The festival is on Culture Days weekend so we are also receiving promotional support from that Nationalprogram.Municipal support comes in the form of a City of Vancouver - Community Grant and marketing support byproviding in-kindlO bus shelter poster locations and video promo spots.Provincial support is received from the BC Arts Council and BC Gaming.Federal support is received from Canada Council, Canadian Heritage — Canada Book Fund andCanadian Heritage — Canada Periodical Fund.

Planning and Financial Information6. How will the grant money be spent? Please submit a detailed budget as a separate attachment.

The Metro Vancouver grant money would be spent on artist fees and marketing costs.

The detailed project budgets are attached.

7. What other sources of project funding are you currently pursuing? Identify any groups, agencies orbusinesses that you have identified or approached as donors and sponsors.

We have received funding of $7,500 from The Vancouver Foundation for the Automated Poetry Project.Hastings Cross BIA is a sponsoring partner and will be assisting us to secure venues for the vendingm achines

We have received funding of $2,800 from Multiculturalism BC (through BC Gaming) for the UnwrittenWord. We are approaching a number of multicultural and artistic groups to sponsor presentations such asMascall Dance, Sad Mag, Pangaea Arts and Vancouver Youth Poetry Slam Team.

We have approached Hemlock Printing to be a print sponsor.

8. Please attach a planning timetable, promotional material, sponsor package, etc. (If applicable.)

Schedule/Timeline for The Word On The Street Vancouver 2013

• November 2012-March 2013: generate year-end financial statements; hold AGM; submit grantapplications; sponsorship renewals and new pitches; exhibitor booking forms - distributed,received and processed

• April 2013: poster design created; sponsors confirmed; programming partners confirmed

• May-July 2013: programming begins for author readings, performers and workshops; book hosts.fundraising (author adoption, silent auction); ad sales booked for printed program; finalize allmaterials/info for printed program; exhibitor locations finalized; site maps created

• August, 2013: creation of promotional materials including printed program, posters andbookmarks; printing on book bags and t-shirts; ad bookings; major publicity begins; participantpackages and Letters of Agreement distributed; volunteer recruitment and coordination;production details finalized

• September, 2013: ads run (including transit shelters); publicity (including social media); mail-outs;distribution of promotional materials, volunteer orientation meetingFESTIVAL takes place on the 25th to the 2gm.

• October-November 2013: post mortem staff meeting; wrap up, data entry, analysis, reporting,etc.; develop budget for next fiscal year

• December 2013: final report completed, year-end prep, financial statements prepared

Promotional materials from 2012 are enclosed, the promotional materials for 2013 have not yet beenprinted.

9. How will you evaluate this project? How will you determine whether it has been successful? Whatmeasurable outcomes will you use in your evaluation?

We will evaluate both of the projects at our staff post mortem meeting. We would discuss the quality ofthe projects, the challenges faced and improvements for the future of the projects.

We will evaluate the Automated Poetry Project by surveying the poets after the festival to see if beinginvolved generated any added exposure for them, by the comments on social media and reactions at thepoetry readings.It will be considered successful if at least 70% of the poems are dispensed and there is at least 70%attendance at the poetry readings.The measurable outcomes will be the number of poems purchased from the vending machines and thenumber of attendees at the poetry readings.

We will evaluate the UnWritten Word by having a comments book at the visual art installations, by thecomments on social media and from the feedback of the artists involved.It will be considered successful if the presentations are of a professional quality and if attendees to theUnWritten Word events are diverse in age and culture.The measurable outcomes will be the number of attendees at the presentations and the positiveexperiences of the participating artists.

Required Documentation• 2 copies of the Regional Project Grant Application• Current Board of Directors list — name and position only (do not include personal contact info)• Most recent Financial Statements — signed by the appropriate Board executive• Regional Project Budget• Table of contents from a business plan or equivalent documentation• Support material — optional and will not be returned

Conditions and Signature• Grant recipients must acknowledge the support of Metro Vancouver on all promotional materialsrelated to the funded project.• Organizations making significant changes to the information provided in this application must discusssuch changes with Metro Vancouver staff prior to the implementation.• Grant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of thisreport will be a precondition for consideration of the organization’s future grant applications.• Information provided in the Regional Project Grant application may be subject to disclosure under theBC Freedom of Information and Protection of Privacy Act.

Submitted by;Val Mason, General Managernami’, nt/a

On behalf of; The Vancouver Book and Magazine Fair Societyname of organization

/ 4J y {c2-t‘ignature

Siqnawre of Suzanne Norman Board signing officer on behalf of thePresident of the Board of Directors, Taryn Boyd who is away on vacation

By signing this form we do solemnly declare that, to the best of our knowledge, the information given inour application is complete and true in every respect.

Deadline for submissionMail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pmTo; Metro Vancouver, Cultural Grants Program External Relations, 3rd floor 4330 Kingsway Burnaby, B.C.V5H 4G8If you have any questions about the application or the eligibility of your project call Judy Robertson at604-432-6205 or email [email protected]

IIWORDk15iTREET1

The Vancouver Book and Magazine FairSociety

Business Plan2010

Business Plan for The Vancouver Book and Magazine Fair Society

Table of Contents

1. Assessmentsa) Fundraising/Sponsorshipsb) Partnershipsc) Marketing/Promotiond) Festival Venuese) Productionf) Programmingg) Administrationh) National

2. Important Achievements

3. Strengths

4. Weaknesses

5. Opportunities

6. Threats

7. Financial Goals and Objectives

8. Programming Goals and Objectives

9. Organizational Goals and Objectives

The Vancouver Book and Magazine Fair SocietyBoard of Directors 2013

8 Board members

Taryn Boyd (President)

Louis Anctil (Vice-President)

Suzanne Norman (Signing Officer)

Carey Erickson (Secretary/Treasurer)

Zoe Grams (Member at Large)

Mary Ann Yazedijian (Member at Large)

Trevor Battye (Member at Large)

Emily Mackinnon (Member-at-Large)

Daniela Esparo (Library Liaison not a Board member)

Creative Team for The Word On The Street Festival - 2013

Bryan Pike — Executive Director (Programming, Fundraising, Sponsorships, Distribution)full time

Bryan brings to Rebus Creative more than 21 years of experience as a manager, fundraiser.marketer and producer. A seasoned arts administrator, he has sat on multiple juries for theBC Arts Council’s block grants to publishers program. He has served as the generalmanager of such organizations as the Fend Players, the Station Street Arts Centre and PinkInk (now P1) Theatre Productions. As development manager for the Vancouver InternationalWriters Festival, Bryan developed and successfully implemented fundraising and marketingcampaigns involving three levels of government, as well as community and corporatepartners. He has served on the boards of the Vancouver Professional Theatre Alliance andthe Alliance for Arts and Culture, and is the current president of Seismic Shift, the companythat produces the Dance House performance series.

Val Mason — General Manager (Programming, Scheduling, Production, Financials)full time

Val Mason was the Managing Director of Presentation House Cultural Society for 9 % yearsand was responsible for the daily operations and programming of the theatre as well asfacility management for the two heritage buildings. For 4 years she was the AdministrativeManager of PAL Vancouver, an organization which created affordable housing forprofessionals in the performing arts industries. She has been involved in the development ofmany cultural initiatives and strategic plans. She has been active on many arts committeessuch as FANS (Fund for the Arts on the North Shore), Chair of Theatre BC’s Backstage for 7years. Chair of the Membership Committee for the Greater Vancouver Professional TheatreAlliance and the Vancouver International Folk Music Festival administrative committee for 11years.

Karen Green — Marketing and Publicity Manager (Programming, Marketing and Publicity)part time

Prior to joining Rebus, Karen was marketing director for J. Gordon Shillingford Publishing inWinnipeg, projects coordinator for the Association of Manitoba Book Publishers and editor atPrairie Books Now. In her work with the AMBP, Karen facilitated several juries for theManitoba Book Awards. Widely recognized in the publishing industry for her marketing andcommunications work, Karen currently serves as vice chair of the Literary Press Group, anational association of publishers whose activities include advocacy, sales and marketing.She also sits on the board of the Association of Book Publishers of British Columbia. Sheholds, in addition to a two-year communications diploma (major in journalism), an MA inreligious studies. She is also the marketing manager of Anvil Press, one of Vancouver’slongest-running independent presses.

Kristie Poole — Project Coordinator (Programming, Administration)full time

Kristie grew up in Calgary, Alberta and moved to British Columbia to attend university. Shegraduated from the University of Victoria with a Bachelor of Science in Psychology in 2006.In 2008 she took the Applied Business Technology Program at Vancouver Island University.She then worked as an Administrative Assistant for the City of Nanaimo before deciding tomove to the Lower Mainland. In February 2011, Kristie applied for an internship with RebusCreative to assist with the BC Book Prizes On Tour program. When the BC Book Prizeswrapped up, she was offered the position of Project Coordinator.

Ann Phelps, Production Manager (Production Coordination, Site set up)part time volunteer

Ann has been the Production Manager for The Word On The Street Festival for the past 18years. She is also the Production Manager for the Vancouver Dragon Boat Festival.

Bndrets for Automated Poetry and Unwrittend Word at 2013 Word Vancouver

Revenue

Automated Poetry

Vancouver Foundation

Metro Vancouver Grant

Vending Revenue

Print Sponsor

Sub-Total

UnWritten Word

BC Multiculturalism - Gaming

Direct Access Gaming

Metro Vancouver Grant

Print sponsor

Sub-Total

Expenses

Automated Poetry

Project Coordinator

Artist Fees

Vending Machines & Materials

Portion of Marketing 10%

Printing

Sub-Total

UnWritten Word

Project Coordinator

Artist Fees

Materials

Portion of Marketing 10%

Printing

Sub-Total

$ 7,500.00

$ 3,000.00 *

$ 1,200,00

$ 1,000.00 lnkind

$ 12,700.00

$ 2,800.00

$ 2,750.00

$ 3,000.00

$ 1,000.00

$ 9,550.00

TOTAL $

$ 3,000.00

$ 2,000.00

$ 3,650.00

$ 3,050.00

$ 1,000.00 in-kind

$ 12,700.00

$ 3,000.00

$ 2,000.00

$ 500.00

$ 3,050.00

$ 1,000.00 in-kind

$ 9,550.00

*

In—Kind

22,250.00

Total $ 22,250.00

WORD Proposed Budget for 2013

EARNED REVENUESExhibitor toes (tables & extras)Program ud sales (NebBank Interest & Misc IncomeAutomated Poetry - vending machine revenueBook Ssie on siteMercharidso f-shirts, book bags

Total Earned Revenue

PRIVATE SECTOR REVENUESMemberships & Friends of WordFundrasinq Individuals. Silent AuctionFundraising Individuals Author AdoptionsIndie Go Go Crowd Funding automated poetryVancouver Foundation - automated poetryFou ndationsfOrga nizationsTelus automated poetryCorporate donationsRegional SponsorsCorporate In KindRegional Sponsors - In Kind

Total Private Sector Revenues

24.259 $9,121 $

35 $

444 $2.915 $

36,774 $

110 $5.211 $

$

2,000

22,000.0010,00000

10.001,20000

2.500 0035,710.00

$ 60000$ 3,500.00$ 3,500 00$ 2,000.00$ 7,500.00$ 1,500.00$$ 500.00$ 26.00000$ 160,000.00$ 8,000.00$ 213,100.00

Proposed2010 Actuals 2011 Actuals 2012 Actuals 2013 Budget

$$$$$$$

32.7238,540

7615.869

47,893

6066,724

500

1.05017,100

121,8153,100

150,896

20,00020,00025,000

3.76814.000

015,000

17,00000

114,768

26.1202211,01600

8.09

2.614 0039,758.31

236 001,566.003,000.00

$ 250.00

24,600 00108,681.00

1,500.00139,833.00

20,000 00 $20,000.00 $18,300.00 $14,600.00 $

- $13,000.00 $

- $$

22,000.00 $$

18,000.00 $• $- $

125,900.00 $

Notes

confirmedHamber conbrined

applied & denied

including DOB Design-$50,000

confirmedconfirmed

under assessment

confirmed

more than budgeted

confirmedconfirmed

GRANT REVENUESCanada Council: OperatingCanadian Heritage Canada Book FundCanadian Heritage Canada Periodical FundCanadian Heritage. Building CommunitiesHRDC Sumiuer StudentBC Arts Council. Project Arts FestivalsBC Arts Council: Enhanced Festival ProgrammingArtsVestDirect Access Gaming - FestivalGaming Multiculturatism Unwritten WordCity of VancouverCity of Vancouver 125Grant - Metro VancouverGrants Other

Total Grant Revenues

1.500 $23,500 $95,230 $14,865

‘ $142,416 $

20,000 $20,000 $25,000 $

- $- $

13.000 X $20,000 $

- $6,000 $

18,000 $8,000 $

$$

130,000 $

19,100.0020,000.0015.00000

16.00000

9,860.0014.000002,800.00

18,000.00

6,000.00

120,760.00

TOTAL ALL REVENUES 313,557 309,190 $ 305,491.31 $ 369,570.00

PRODUCTION EXPENSESContract Fees Volunteer CoordinationContract Fees Projects CoordinatorContract Fees Site Crew, SecurityArtists Fee.s Readinc.s & WorkshopsArtists ra.vei S transportationFestival site prcduction costsAutomated Foetry . vending machiines and feesUnwritten Word Matetlals and feesInsurance EventLicense Fee to W S CanadalnKind Production expenses

Total Production Expenses

MARKETING EXPENSESDesign FeesPublicistContract Fees DistributionPrinting & SinageDistnbutionPaid AdverbsngIn Kind Advertising

ADMINISTRATIVE EXPENSESSalaries: Administrators/Creative TeamSupport Staff: Summer StudentOffice Rent & StorageOffice/Society Administration CostsMerchandise costsFundraising costsMarket ResearchTravel Admin/ProducerBookkeeping/AuditInsuranceolirectorslnsuranceofficeInterest costs - credit cardUnrecoverable HST/GST

TOTAL ALL EXPENSES

Surplus/Deficit)

Previous Surplus//Deficit)

Accumulated Surplus/(Deficit)

Propo d2013 Budget

$ 2,5c0.OO$ fooo,oo$ 12000.00$ 12 ooo.oo$ 1400.00$ 22000.00$ 5650.00$ 2500.00$ 301100$$ 3000.00$ 64,850.00

$ 8,150.00 $ 8000.00$ 4,000.00 $ 4,00000$ 1500.00 $ 1500.00$ 6,475.94 $ 10,000.00$ 1400.06 $ 1500.00$ 3000.00 $ 5.500.00$ 10925000 $ 16000000$ 133,776.00 $ 190,500.00

74,460 $ 76,769 37 $ 79,680.00500 $ 750.00 $ 750.00

8628 $ 9,514.26 $ 9,700.007 020 $ 3 577 00 $ 3 600 003,211 $ 1,860.00 $ 2,000.00

$ $582 $ 55.00 $

5,002 $ 2,944.13 $ 600.00$ 2,600.00 $ 2800.00

700 $ 720.00 $ 275.00500 $ 500.33 $ 290.00

$ 5,100.00 $ 2,500.007,061 $ 5,224.00 $ 3,500.00

107,664 $ 109,614.09 $ 105,695.00

320 874 $ 307 295 00 $ 361 045 00

(11.684) $ (1,803.69) $ 8,525.00(13,000) X

$ (27,260.00) $ (20,538.69)

(27 260) $ (29 063 69)

X was intended for 2012 but received in 2011

2010 Actuals 2011 Actuals 2012 Actuals

$ 200C.00

$ 14,210.36$ 13,035.00$ 2,261.88$ 21,816.67

$ 4,650.00$ 5,000.00$ 93100$ 63,904,91

1,700

12.81413,533

110134,965

4.6505,000

1486586,928

1067935001500

11, ‘1561,4172800

95,230126,282Total Marketing Expenses

1 5’OO

5.107118052,025

41,898

4,650..5,0003,100

73,585

7,14130001,500

100142,864

0123415147,934

64950443182565,3083265

0335

3169

800901’

91,415

312,933

624

AutoPoetry&Unwritten Word

ShawSabey

Perry, postage’:.. courierGeorgia Straight & CIV

2 x 300 1 x 150

ShawSabeyShawSabey

Reduce Accumulated Deficit

Total Administrative Expenses

VANC()tJVER BOOK AND MAGAzINF: FAIR

FiNANCIAl. STATEMENTS

(UNAL Di fF1))

November 30, 2012

INDEX

PageNotice to Reader

Statement of Financial Position 2 3

Statement of Changes in Net Assets 4

Statement of Operations

NOIiCf To RlAl)ER

I have compiled the balance sheet of Vancouver I3ook and Magazine lur as at November 30, 2ff 1 2 andthe statements of income, retamed earnings for the year then ended from information provided hmanagement. I have not audited, reviewed or otherwise attempted to verify the accuracy or completenessof such in formation, Readers are cautioned that these statements may not he appropriate for theirpurposes,

Cran & Company(‘ertiOed General Accountants

i)elta, 1),C.May 22. 2013

1.

r

.—

.

..

z..

z7-

VA%C(WVFR 1O0K AND NIAGAZINF FAIRS I .II MI N I 01 1 INANt IAI POSh ION

(I N U 1)1111) Si! NOl IC! ho RLAIM H)No cm her 30, 2012

I IA B Ii flIES

2012 701 I

CURRENTi3ank indebtedness $ 328 SAccounts payable 78,131 79.1 X1

1)elerrcd revenue 16,00() —

1OTAI. liAlluliI1ES 94.569 79.iS(

NET DEFICIENCY

UNRESTRICTEI) (27,261) ( 12.457)

TOTAL liABILITIES AN!) DEFICIENCY $ 67,308 S 66,729

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2012 201 I

Net dcl cicncv. heginnine of ‘ear $ ( 12,457) S 92

PRIOR PERK)I) ADJI STMENT (13,0001

OPENING (DEFICIT) RETAINED EARNINGS. restated (25,457) 927

EXCESS (SHORTFALL) OF REVENUE OVER EXPENSES ( 1,04) ( I3,384

NET DEFICIENCY, end of year $ (27,261) $ (11457)

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ANCOIJVFR l)OK ANI) N1CAL1N1 F;IksTvFENaF:Na’ OF OPERVIIONS

UNAUI)ITEII - S[:E No’I’I(:F; TO REDFIUFor the year ended November 30, 2012

2012 201 I

RFVFNFI.BC Arts (‘uncil 13,000 33,000Canada Book Fund 20,000 20,000Canada Council for the Arts 20,000 20,000(3ani,ne revenue 22,00(3 6,000Fleritace Canada 32,90(3 25,0(30City of Vancouver grant 18,000 26,000Donations and sponsorship 25,206 32,322Exhibitor fees 26,120 24,259Advertising sales 11,016 9,121In kind donations 110,181 110,095Interest and other income 7,068 3,393

305,491 3(39,19(3

OPERATING EXPENSESAd mi iii st rat ion 77,519 7 I ,860Advertising and marketing 24,526 27.274Bank charecs and interest 5,100 I .22 1Eesli val production 63,030 82.95 IIn kind advertising and inarkctine 109,250 95.23(1In kind merchandise 931 —

In kind venue 11.765Insurance 1,220 1.200Merchandise 1,86(3 3.211Office expenses 3,577 7.124Professional lees 2,60(3 1 .950Rent and storage 9,514 8.627Sales tax unrecoverable 5,224 7.06 ITravel 2,934 3.100

307.295 322.571

EXCESS (S1IORTFAEL) OF’ REVENUE OVER EXPENSES $ (1,804) S (13,384)

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The 8th annual Vancouver Cherry Blossom Festival (VCBF) is a charitable non-profit

organization founded in 2005. The Festival mandate uses the cherry blossoms transcendent

beauty and spring themes as the inspiration to create new outdoor venues to produce

innovative cultural experiences, showcasing local performers and artists. The Festival’s arts and

cultural programming includes the performing and visual arts, design installations, film, media,

literary and culinary arts, cycling and walking excursions, outreach to schools, special needs, the

sick and elderly to bring our diverse cultures together in community, helping to break down

barriers. Programming actively engages community while celebrating diversity and urban

nature through Metro Vancouver’s unique cherry tree heritage. Accessible, inclusive, family-

friendly cultural programs bring joy to everyone with cross cultural sharing and understanding,

raising the aesthetic taste and artistic appreciation of the general public. The motto of the

festival there is no stranger under the cherry tree’ welcomes inclusion and participation of all

community groups.

Festival programming for April 3-30, 2014 includes:

• NEW Sakura Illumination Tour, April 3-30, Nikkei Museum & Cultural Centre in I3urnaby,

Steveston Community Centre, Queen Elizabeth Park, Stanley Park, Andy Livingstone Park

and Graveley and Lilloet street canopy — An evening multi-sensory video installation across

five Metro Vancouver neigh bourhoods.

• NEW Blossom Bollywood Dance, April 12, Metro Vancouver neighbourhoods — Building on

two successful years of the popular east-meets-west Umbrella Dance community program,

the Blossom Bollywood Dance will be produced in partnership with the highly engaging and

interactive Shiamak’s Vancouver Performance Dance Team (SDI) in an entirely new format

to better engage broader community.

• NEW Noh Theatre Performance, April 17, Consulate General of Japan Residence — The

Consulate General of Japan will open up his residence for a night of arts and culture under

illuminated cherry trees, presenting the Tagiki Noh Theatre (fire dancing group) and

Vancouver Rakuichi,

• NEW Blossom Block Parties, April 3-30 — In partnership with the City of Vancouver, VCBF

will enhance their existing Block Party Program, with the theme of flower viewing. This

provides communities the opportunity to celebrate with pride the beauty of the blossoms in

their neighborhood, while showcasing local talent.

• Cherry Jam Downtown concert, April 3, Burrard SkyTrain Station — Free, annual media kick

off event, featuring local talent including Vancity Soran, Carnival Band, Chinese fan dancing,

Shiamak Vancouver Dance Team and taiko drumming with new culinary demonstrations led

by Tojo and other local Japanese chefs.

• Sakura Days Japan Fair, April 5 & 6, VanDusen Botanical Garden — Contemporary family

friendly weekend celebration showcasing the cultural arts of Japan, presented in

cooperation with the Japan Fair Association of Vancouver.

o Haiku House: All-day workshops related to haiku education, haiku small book

making with haiku poet Terry Ann Carter, how to write haiku and Haiku Walk (Ginko)

1

with Michael Dylan Welch and haiku minstrels with James Mullin on wooden flute

accompanying readings of past winning poems.

NEW Haiku Prayer Flags: The Haiku House will emulate the Japanese age-old

tradition of hanging wishes or poems on cherry trees, by encouraging participants to

write haiku to hang inside the house.

• Plein-Air Blossom Painting Classes, April 5, 12, 19 & 26, VanDusen Botanical Garden —

Painting classes in the open air taught by P1cm-Air Master, Alfonso Tejada with Federation

of Canadian Artists teaching artists: Janice Robertson, Alan Wylie and Richard McDiarmid.

Classes bring students of all ages and levels together to learn painting techniques and how

to deal with nature’s elements, while connecting and sharing with other artists.

• Haiku Invitational, March 1 to June 2, online — The festival extends a global invitation to

poets to participate in this highly respected literary contest, sponsored by Leith Wheeler

Investment Counsel Ltd. for the 4th year. Marco Fraticelli of Quebec will be invited to judge

poems in 5 winning categories (Best BC, Canadian, United States, International and Youth).

• Flower Viewing, ongoing using the popular online Cherry Blossom Viewing Google Maps —

Sponsored by T&T Supermarket Inc., Festival Favourites and what’s Blooming Now features

1,300 cherry blossom viewing locations, connecting Metro Vancouverites through flower

viewing. The map has sparked a love of nature and a new outdoor culture by allowing

individuals, families and friends to catch the peak bloom in their neighborhood and discover

new neighborhoods while exploring for cherry blossoms.

• Cherry Scout Workshops, VanDusen Botanical Garden — These workshops teach the public

how to identify the city’s more than 55 cultivars, helping VCBF predict the Peak Bloom of

our 40,000 ornamental cherry trees to enable the general public to catch the show. Cherry

Scouts have discovered 1,300 cherry locations in Metro Vancouver on the Cherry Blossom

Viewing Google Map, making flower viewing accessible to all.

• BC Blossom Photo Watch, April 3-26, online — Presented in collaboration with TravelSmart,

the contest inspires Vancouverites to capture the fleeting beauty of cherry blossoms and

the joy they bring to everyone.

• Tree Talks & Walks, April 3-30, VanDusen Botanical Garden, UBC, Queen Elizabeth Park,

Downtown West End, Downtown Eastside, Stanley Park and new this year the Japanese

Consulate General Official Residence — Free, guided walks around Metro Vancouver (also

available in Mandarin) to learn about the horticulture and cultural history of the cherry tree.

With 100 people on the walks now the arborists and urban foresters now require a

megaphone! Led by Douglas Justice (Associate Director and Curator of Collections, UBC

Botanical Garden), Joseph Lin (President of Green Club), David Tracey (Executive Director of

Tree City), Bill Stephen (Park Board urban forester), Alex Downie (Supervisor of

Neighbourhood Parks), Chief Cherry Scouts - Wendy Cutler and Anne Eng.

• Blossom Biology, April 10, VanDusen Botanical Garden — Douglas Justice leads a free,

advanced educational workshop on our flowering cherry trees.

• Bike the Blossoms, April 26, East Vancouver — In collaboration with Velopalooza, VCBF

presents self-guided bike rides of the city’s peak bloom, and one guided three-hour tour led

by Park Board Arborist, Bill Stephen talking about the cherry tree.

2

• Ornamental Cherries in Vancouver — Ongoing research has resulted in Cherry Scouts

identifying another 20 cherry cultivars. So this “indispensable guide to our flowering cherry

trees” (Steve Whysall — Vancouver Sun> will go into its third expanded edition including 55

varieties of cherry trees. It will be dedicated to the 125w anniversary of the Japanese

Consulate in Vancouver which started Japanes&Canadian diplomatic relations.

2. Briefly describe the proposed project, its objectives and the benefits it will have to Metro

Vancouver’s region, your municipality, artists, and your organization. Why are you

undertaking this project? What are the anticipated results? What makes the project unique

and innovative?

The proposed project for the Metro Vancouver Cultural Grant is the 8th annual Vancouver

Cherry Blossom Festival. In addition to annual core programming listed (from page 1), the 2014

Festival features new cultural programming with the Sakura Illumination Tour, Blossom

Bollywood Dance, Sakura Days Japan Fair and Blossom Block Parties.

The new Sakura Illumination Tour (sakura means cherry tree in Japanese> features the work of

visual media artist, Stuart Ward of Hfour Design. He uses the cherry tree as his canvas, painting

it with a projected stream of technicolor visuals. To add to the excitement and appreciation of

the cherry blossom after dark, Sakura illumination will be a community collaboration with local

talent, showcasing the talent of arts groups such as Steveston’s Tetsu Taiko and our diverse

Vancouver lntercultural Orchestra. Stuart Ward’s audioreactive video projection art will

react to and reciprocate the talent’s percussion, allowing viewers to immerse themselves in a

truly engaging art performance.

We want to now tour Sakura illumination to more of Metro Vancouver and bring more

neighbourhoods together in awe of this unconventional art form sparking new topics of

conversation, as proven by the successful soft launch of this program this spring in Vancouver.

In 2014, the Festival will illuminate cherry trees in peak bloom, including Nikkei Museum and

Cultural Centre in Burnaby, Steveston Community Centre, and Queen Elizabeth Park, Stanley

Park and Andy Livingstone Park in Vancouver, as well as under the Graveley and Lilloet canopy

in partnership with Hastings Community Centre. This evening installation celebrates Festival

themes of what is quintessentially spring: a celebration of life, rebirth, new beginnings, fleeting

beauty and anticipation for a bright future. The atmosphere of each location encourages

socialization and neighbourliness, allowing for admirers just to be in the moment with each

other in quiet contemplation. It will be an exciting and curious experience, inspiring community

members of all ages to come out of doors in the early spring evenings when there is nothing

else happening at this time, to appreciate the experience of each unique location. This program

also extends the festival hours of activity, providing even greater opportunities for personal

connections to be made through this interactive arts experience. The 2013 soft launch really

reinforced the Festival motto that there really are no strangers under the cherry tree and

Vancouver East Village even commented, “it s so greas to see so many geope appreciatng

nal.ure to this e”

3

Another new 2014 feature is the Blossom Bollywood Dance, an initiative evolved from the

extremely successful two year Umbrella Dance program. The east-meets-west dance

performance will be produced in partnership with North Vancouver resident and international

superstar choreographer Shiamak Davar and his highly engaging Shiarnak Vancouver

Performance Dance Team (SDI), From March, SDl will teach Bollywood dance moves on the

Shiarnak TV VouTube channel, to get everyone ready for the big dance event in April. Shiamak

wilt also design cherry blossom t-shirts on the Bollywood theme, to remind participants have

the option of purchasing to keep as a memory of this community-building event. A new dance

will be choreographed by Shiamak and performed by SDI at the Vancouver Art Gallery Plaza on

Saturday, April 12, 2014. SDI will use this performance opportunity to teach everyone the new

2014 Blossom Bollywood Dance. The simple and energetic dance moves are easy to follow and

will empower people to feel confident and experience first-hand the joy of dance. Participants

will then break out into smaller flash mob groups led by SDI’s Junior Advanced Team, popping-

up in iconic Vancouver locations from Gastown, Yaletown, Vancouver Public Library, Grosvenor

Plaza to Canada Place. The Festival will also include SDI’s Dance for Good special needs group,

who will join SDI in flash mob performances at hospices and care centres around North

Vancouver, Burnaby, Vancouver, Surrey and Richmond, reaching out to the sick and elderly.

Sakura Days Japan Fair (SDJF) is a popular weekend family-friendly event at VanDusen

Botanical Garden that showcases over 130 individual artists from the local arts and cultural

community. This event is presented in cooperation with the Japan Fair Association of

Vancouver and celebrates traditional and contemporary Japanese arts and culture, The event

draws diverse audiences from audience members donned in Japanese kimono and yukata and

this year a special large group of burn survivors took in SDJF. From our partnership with

Shiamak Davar in India we know see East Indian families also dressed in kimono to have their

family photographed with cherry blossoms. New this year is the Experience Japan tent

featuring hands-on with Japanese arts and culture activities from taiko drumming making and

lessons, ikebana (flower-arranging), haiku writing, calligraphy, origami and kirigami (origami

involving cutting) workshops. Other local performances showcased will include: choirs (JaVan),

traditional Japanese dances (Otowa Ryu Dance Group and Vancity Dance), shakuhachi (bamboo

flute), traditional martial arts with Shorinji Kempo, taiko drumming (Tetsu Taiko, Go Taiko and

Vancouver Ryukyu Taiko), Yayoi theatre, Japanese calligraphy live performance (Etsuko Inoue),

koto (traditional stringed instrument), introduction to anime and cosplay (parade of character

costumes), and Japanese tea ceremony. Traditional Japanese festival foods are also a big part of

the celebration. The long list of diverse community talent helps the event attract an average of

12,000 attendees over the weekend.

Blossom Block Parties is a new program to be presented to Metro Vancouver neighbourhoods

in partnership with the City of Vancouver. The universal theme of cherry blossoms will

reawaken neighbourhoods from winter hibernation, drawing people out of doors to experience

arts and culture in innovative new ways in celebration of the new season. VCBF will make Block

Parties even friendlier and more accessible to citizens with Blossom Block Parties by promoting

4

this new spring activity on our popular website, encouraging inclusion of local talent from the

neighborhood. VCBF will also work with our community partner, the Downtown Vancouver

Business Improvement Association and other Business Improvement Associations of the Lower

Mainland to promote Blossom Block Parties including arts and culture as a new spring program.

In order to guarantee the hiring of local talent, the Festival could disperse up to $150 to 20 local

artists with Metro Vancouver’s Cultural Grant funding. In this way VCBF could help develop

budding talent and open up more performance opportunities for local artists. As Vancouver

Mayor Gregor Robertson strongly believes that “Block Parties have been a great innovation for

Vancouver” (Metro News, May 22, 2013), the Festival would like to share this “ cure for urban

isolation and ‘detached’ citizens” (National Post, July 6, 2013) with other Metro Vancouver

municipalities to renew civic engagement through arts and cultural celebrations at the core

neighbourhood level.

ObjectivesThe underlying reason 200 passionate volunteers, board and staff work hard to present the

Vancouver Cherry Blossom Festival every spring is because we believe in urban planner, Jane

Jacob’s philosophy that cities need to create opportunities to bring people together. Our goal is

to spread arts and culture to diverse communities, with the fundamental objective to showcase

and bring local arts and culture groups, which are not highbrow, into the everyday lives of

Metro Vancouverites.

The program objective of Sakura Illumination is to use innovative ways to expose new

audiences to arts and culture, transforming common spaces in neighbourhoods into lively and

exciting new venues to present local artists. The tour will also attract new audiences of all ages

with this contemporary art form and give people the sense of safety and happiness in creating

closer bonds with their immediate neighbors and strangers in an engaging evening installation.

In 2014, the Blossom Bollywood Dance is to actively engage the general public to experience

the joy of collective dance. To encourage further engagement, VCBF will extend our invitation

to the general public to participate in community service by performing with SDI’s Dance for

Good group at hospices and care centres. This is a special platform to give the special needs

more opportunities to perform with professional dancers for the sick and elderly.

BenefitsThe Festival has a huge impact on the Metro Vancouver region, artists, and the general public.

We can identify audiences of at least 55,000 + and with the multiplier effect, from flower

viewing alone, the Festival impacts closer to 100,000 people. VCBF’s consistent positive media

coverage benefits the region greatly. This spring the Festival received international recognition

by BBC World Travel as “one of the world’s best cherry blossom festivals” (March 21, 2013)

when more established cherry blossom festivals did not receive this accreditation. SNAP

Downtown’s (coverage included) two page color spread in “Focus on Community” is testimony

to the multitude of ways the general public benefitted from Festival feature events, the World

Umbrella Dance, Sakura Days Japan Fair, and Cherry Jam Downtown. The Westender (April 4-

5

10, 2013) also referred to the Festival as “a bouquet of cultu es” (coverage included), bringing

Vancouver a “hes.•rty dose of multicultu.ralism” and Shiamak also quoted, “hundreds of pe.ople

coming tocether for the cherry blossom festyval is testimony to their ability t-o em race various

c.tre”. The Vancouver Cherry Blossom Festival presents Metro Vancouver as a beautiful,

welcoming, friendly place, exuding civic pride which attracts visitors and new residents to the

region. The Festival also connects Metro Vancouver internationally to other international cities

like Kyoto, Tokyo, New York, San Francisco, and Washington DC where people are also

celebrating cherry blossoms with arts and culture.

The Festival’s focus on active community programming like the Blossom Bollywood Dance,

Sakura Illumination and Sakura Days Japan Fair leads to positive interaction between

individuals, building healthier, happier communities, fostering greater civic pride, sense of

belonging and well-being for the entire Metro Vancouver region. Engaging arts and cultural

programming combined with the cherry blossom’s profound effect and ability to move people

deeply helps to raise everyone’s ROL (return on life). Having fun with individuals from different

communities and learning about different cultures at Festival events proves the power of the

cherry blossom to bring our diverse cultures together. The Blossom Bollywood Dance will

greatly enhance civic and personal pride as participants engage in learning easy dance steps

with their neighbours. People were ecstatic to be part of this empowering, community event in

2013 and participants new to the city benefitted, said that the creative process of the World

Umbrella Dance “increased my local knowledge and I made new friends too!”(Shannon

Sparkles). The Blossom Bollywood Dance flash mobs will bring even more people together.

Many attendees of different ethnic backgrounds shared their love and appreciation of Japan at

Sakura Days Japan Fair by dressing up in kimono and engaging in cultural learning, which

heightens their acceptance and tolerance of other cultures. Seeing so many people from

different cultural groups come together through cherry blossom programming shows that

engagement in arts and culture breaks down physical and cultural barriers to create a more

unified and cohesive society.

Artists benefit through productive cross-collaboration partnerships such as Shiamak Vancouver

Performance Team and Tetsu Taiko, who both worked very hard to make the previous

Umbrella Dance projects a winning success. It was wonderful to see true cross cultural sharing

in the 2013 collaboration with SDl getting into taiko and drumming on the Tetsu Taiko drums in

a dialogue with the Japanese drummers! VCBF succeeded in advancing these two cultural

groups in their professional arts development with a subsequent collaboration produced for

Surrey’s Fusion Festival this July. By making the right connections, the Festival has facilitated

SDl’s dream to tour Japan in the future. The Festival also introduced Stuart Ward and Shinobu

Homma, Chibi Taiko director and they are now working towards a collaboration for the future.

Cross-collaborative partnerships inspire cross-fertilization of artistic and cultural ideas, which

inspires even more arts and cultural opportunities and events for Metro Vancouver.

Innovation

6

As the nation’s only cherry blossom festival, the cherry blossom theme continues to inspire our

arts and culture community with innovative and creative ways to actively engage citizens more

directly in arts and culture. The experience of viewing cherries after dark with multi-sensory

video projection is a first in Canada, which is only possible through Stuart Ward’s innovative

projection art form. Dance performance in traditional venues does not allow for audience

participation. Spontaneous interactive dance segments at the Blossom Bollywood Dance allow

for active participation for everyone, stimulating feelings of excitement and self-worth as the

professional dancers allow people to perform as an artist. Our innovative cherry blossom

programming attracts recognition for Metro Vancouver as a creative, fun festival city from

citizens, visitors and local, national and international media.


The Vancouver Cherry Blossom Festival is an annual springtime celebration bringing exciting

new features to communities every year. In 2012 and 2013, VCBF featured the Umbrella Dance

and World Umbrella Dance, and in 2014 the Festival will bring the new Sakura Illumination

Tour and Blossom Bollywood Dance to more Metro Vancouver neighbourhoods.

4. List the main participants involved in carrying out the proposed project (paid staff, contract

employees, volunteers).

Paid Staff:

• Linda Poole, Founding Executive Director

• Managing Festival Director (currently in the interviewing process)

• Carina Thanabadeepathara, Project Manager

Contract Professionals:

• Greg Descantes of Pace Group

• Drive Digital

• Paul Belserene, creative story teller

• Brady Dahmer Design

• Lamar Advertising

Other Key Contributors

Kenneth Tam, new VCBF Board Chair will use his countless years of experience and expertise in

financial management and strategic planning to transform and grow the Festival for future

sustainability. He will write the sequel to our current Business Plan to successfully guide us into

the next five years. The board of directors advises the Executive Director on financial, business

agreements and management issues. Directors with defined volunteer functions become more

hands-on with any operational issues as required from entrepreneurial management of

contracting partner agreements to interviewing major new partners and the chairing of feature

programs. The Society Treasurer trains and advises on all financial management and oversees

budgeting.7

Volunteers

• Hart Kun — Event Assistant

• Maggie Wei Social Media

• Jennifer Yamasaki Graphics and Marketing

• Alison Butler — Special Events

• Alice Kim Administrative Intern

• Jeremy Langdon Special Events

• Keith Blackmore — Filming and Special Events

• Jessica Tremblay — Blossom Blog, Social Media and French Media Liaison

• Anne Lerner — Webmail correspondent

• Alison Butler — Community Centre Liaison

• Gladys Hsu — Webmaster

a Jonathan Wang — Web Developer

• Joseph Lin — Chinese Media Liaison and Photographer

• Mits Hayashi Japanese Media Liaison

• Fanny Ly — Volunteer Coordination

• Wendy Cutler — Leader of Cherry Scouts and organizes Tree Talks & Walks

• Douglas Justice — Author of Ornamental Cherries and Tree Talks & Walks guide

• Alex Downie — Tree Talks & Walks guide

a Bill Stephen — Tree Talks & Walks guide

a Anne Eng — Tree Talks & Walks guide

5. Describe any partnerships or collaboration involved in creating or producing the proposed

project. Please attach letters of support.

VCBF works with many community partners who help produce the Festival each year. We have

worked with Shiamak Davar and his Vancouver Performance Team (501) for 2 years, and the

2014 Blossom Bollywood Dance will mark the third year of another productive, busy

partnership together. SDI creates the choreography and provides excellent input on everything

from choice of soundtrack to the presentation of the event.

Another key partnership is with Stuart Ward (Hfour Design) whose passion for bringing

awareness to the beauty of cherry blossoms rivals Linda Poole. Stuart creates and presents the

content for the Sakura Illumination Tour.

Other prominent community partnerships:

a 65 Marketing and Drive Digital — Developing marketing strategy and social media

a DVBIA — Founding sponsor, advertising in DVBIA monthly newsletter

a Leith Wheeler Investment Counsel Ltd. - Haiku Invitational sponsor for the past 3 years

a TransLink — Producer of launch, Cherry Jam concert, providing On-Board advertising for two

months

8

• Skytrain — High profile advertising space inside Burrard SkyTrain Station for two months

• Japan Fair Association of Vancouver— Major event partners forSakura Days Japan Fairthat

includes representatives from Japanese Business Association of Vancouver (Konwakai),

Vancouver Mokuyokai Society, Vancouver Japanese Business Association (Kiyukai), Japan-

Canada Chamber of Commerce, and the Canada-Japan Society of British Columbia

• Consul General of Japan — Supports funding for Japanese talent and the new edition of the

Ornamental Cherries

7. What other sources of project funding are you currently pursuing? Identify any groups,

agencies or businesses that you have identified or approached as donors and sponsors.

The Festival has received confirmed and renewed support from the City of Vancouver and BC

Gaming grants, as well as sponsorship renewals from Leith Wheeler Investment Counsel Ltd.,

Downtown Vancouver Business Improvement Association, T&T Supermarket Inc., and Durante

Kreuk Ltd. We are currently awaiting confirmation from the Canadian Heritage Building

Communities through Arts and Heritage grant, who has been a huge supporter of the Festival

over the years. With the new Managing Director, we plan to secure another $40,000 in earned

revenue and new sponsorship dollars by approaching Target, CIBC, London Drugs, Toyota and

Starbucks as community partners. VCBF will also re-apply to Vancouver Foundation, The

Hamber Foundation, Lohn Foundation, The Andrew Mahon Foundation, and new foundations

like the Sasakawa Foundation and rotaries for support. We are constantly searching for new

funding opportunities.

8. Please attach a planning timetable, promotional material, sponsor package, etc. (If

applicable.)

9. How will you evaluate this project? How will you determine whether it has been

successful? What measurable outcomes will you use in your evaluation?

For continuous improvement, the Festival will proactively ask for feedback from event

attendees as the comments energize the festival and highlights the areas we need to focus on

in the for future. This feedback would be done through online and onsite surveys, online polls

and also via email. Another evaluation indicator would be the rate at which tickets or

registration are sold, if there was an increase in audience numbers at the events and whether

they were attracted by new features or core programming. The Festival will also evaluate the

amount of local and international media coverage of that year. Over the past few years,

international coverage has been steadily increasing which is testimony to the Festival’s growth.

9




• Grant recipients will be required to complete a followup report for Metro Vancouver, Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.

• nformation provided in the Regional Project Grant application may be subject to disclosure under the BCFreedom of Information and Protection of Privacy Act.

Submitted by:lame, title

On behalf of: \J /ç_ •Jname of oroniiaoa



\4ail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pmTo: Metro Vancouver, Cultural Grants Program External Relations, 3m floor 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-620S oremail jyobertson&ovancouvefg

Vancouver Cherry Blossom Festival2014 Planning Tirneline

June 2013• Grant and foundation reporting from the previous festival year

• Strategic planning for approaching new cash and In Kind Sponsors and Sponsorship

renewals• Research new funding opportunities and apply to foundations

July• Continued application to grants and foundations• Meetings with new Sponsors to discuss partnerships followed up with tailored proposals

• Enhancing VCBF Sponsor Deck by securing In Kind advertizing for 2014 (ie. Media sponsors,transit advertising, billboards, etc)

• Board development to bring on more directors• Rewriting of Festival story for website and to approach sponsors for proposals• Job search for hiring new Managing Festival Director position and interviews• Program development meetings with event partners to discuss new collaborations in

progress:o Shiamak Vancouver Performance Team on Cherry Blossom Danceo Stuart Ward (Hfour Design) on Sakura Illumination Touro Durante Kreuk Ltd. and Douglas Justice engaged on the new edition of

Ornamental Cherriesa Hidekazu Tojo board director, Dennis Shikaze structuring a business agreement

with Tojo for new evening fund raising event

o Consulate General of Japan on a new evening event at Japanese official

residence in celebration of the 125th anniversary of Japan’s first Consulate inCanada, beginning diplomatic relations with Japan

o Teresa Coady and lan MacDonald collaborating on a new lecture series on globalenvironmental sustainability

August• Continued application to grants and foundations• Sponsorship Drive continues

• Intern working with board secretary to prepare a ‘Welcome to VCBF’ information package

• Securing venues and program dates for next year

• Submitting designs for merchandise production• Evaluating of Haiku Invitational results by professional judge• Introduction of new board directors to the board for AGM vote in September

• Preparation for AGM• Launch of new website

September

• Haiku Invitational contest open for accepting submissions

• Distribution of press releases and Media Advisories by Pace Group

• Pitching to key media• Media interviews

April• Festival launch• Media interviews• Applying to Canadian Heritage Grant for the next year

May• Cherry Wrap appreciation party for volunteers

• Wrapping up the year for May 31 Fiscal Year End

• Pull together statistics for final reporting to funders

• Thanking and reporting to sponsors and funders, grants and foundations

Vancouver Cherry Blossom FestivalProjected Revenues & Expenses

For the Year Ended May 31. 2014

REVENUES Fiscal Year 2014VCBF Contribution 2,260Merchandising (Books/Pins)Ornamental Cherries Field Guide and Lapel Pins 5,000Blossom Bollywood Dance Tshirt Revenue Share 3,000SakuraB Bento Box (550 at $20) 5,000Sakura Days iapan Fair VCBF ticket revenue share 10,000UN Lecture on Environmental Sustainability 4,000

LsEvent2peoleL__ 25,000Nob Theatre Performance Revenue 5,000Plein Air Registration 1,000Program Guide 3,000Sponsorship

Leith Wheeler Investment Counsel Ltd. (Renewal confirmed) 10,000DVBIA (Renewal confirmed) 5,000T&T (Renewal inprocess) 5,000JTB (Renewal TBC) 3,000Durante Kreuk Ltd. (Renewal confirmed) 5,000Park Board 2,500Consul General of Japan (Renewal confirmed) 2,500New Sponsorship 40,000Grants and FoundationsCanadian Heritage (Pending) 50,000City of Vancouver Community & Neighbourhood Arts Development (Confirmed) 5,000Metro Vancouver (Pending) 10,000Lohn Foundation (Will Apply) 1,000Andrew Mahon (Will Apply) 500The Hamber Foundation (Will Apply) 2,000Other Foundations (Will Apply) 5,000Gaming (Confirmed) 12,000Total Revenue 221,760

-.,................-=-=.-.

EXPENSESCherry Blossom DanceArt Gallery Performance and Fee for Leading Flash Mobs 1,700

Remixing Soundtrack 350

Choreography 1,000

Training of Junior Advanced Team 700

Videographer Shooting and Editing 1,000

Travel 250

Tshirt Production (500 at $6) 3,000

Cherry Jam Downtown Talent 2,000

Sakura Days Japan Fair Talent 6,000

Blossom Block Party Talent 3,000

Sakura Illumination Tour

Technical Assistant 2,250

Travel 250

Content Creation 2,500

Equipment Rental 6,150

Talent 2,500

Noh Theatre Performance Talent and Production Expenses 4,000

Illumination for Tojos Event 3,000

Ornamental Cherries in Vancouver Printing Cost 5,000

P1cm Air Teaching Artists Fee 1,500

Haiku InvitationalJudge .

500

Publicity and MarketIngPrint Advertising 4,500

Pace Group - Publicity 4,000

Burrard Bridge Banner Installation 6,500

Media Buy-In 5,000

Program Guide 7,000

Brady Dahmer Design 1,500

Collateral Distribution 1,000

Signage 2,500

Production

Executive Director 55,000

Business Manager 40,000

Project Management 35,000

Communications - MailChimp, etc. 400

IT 750

Volunteer Appreciation - Cherry Wrap 1,500

Honorariums 3,000

Contingency 1,000

Administrative

Office Expense 1,500

MNPLLP 800

Borden Ladner Gervais LIP 500

Bank Charges 100

Insurance 600

Telephone 2,160

Transportation 800

Total Expenses 221,760

Excess of Revenues over Expenses

VANCOUVER CHERRY BLOSSOM FESTIVAL SOCIETY

BOARD OF DIRECTORS — 201344

Teresa Coady, Chair

Dennis S. Shikaze, 1 risurer

Maureen Healey, Secretary

Peter Kreuk, Director

Ian MacDonald, Director Mat keting & Communications

Korina Houghton, Community Development Director

Vancouver Cherry BlossomFestival Society

Financial StatementsMay31, 2013

(Unaudited — See Notice to Reader)

Notice To Reader

On the basis of information provided by management, we have compiled the statement of financial position of Vancouver Cherry

Blossom Festival Society as at May 31, 2013 and the statement of operations and net assets for the year then ended. We have not

performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon.

Readers are cautioned that these statements may not be appropriate for their purposes.

Vancouver, British Columbia

June 17, 2013 Chartered Accountants

Vancouver Cherry Blossom Festival SocietyStatement of Financi& Position

As at May31, 2013(Unaudited see Notice to Reade0

______________

2013 201.2

AssetsCash

Operating 3,786Gaming 39 37Restricted 57,886 79,996

61,711 80033

Accounts receivable 5,840 28,436

HST receivable 4,150 4074

Prepaid expenses 4,000

Inventory 500 500

72,201 117,043

LiabiitesCurrent

Bank indebtedness - 6260Accounts payable and accruals 1,002 14040Deferred revenue 5,000

1,002 25,300

NetAssets 71,199 91,743

72,201 117,043

Apfoved on behalf of the Board

1

Director

Vancouver Cherry Blossom Festival SocietyStatement of Operations and Net Assets

For the year ended May31, 2013(Unaudited see Notice to Reader)

____________________________

2013 2012

Rove nueDirect Access 12,500 12,000Sponsors 34,725 15000Government grants and foundations 70,900 54930Donations 4,810 1387Sales 52,190 26513Ancilliary 5,373 29341

180,498 139171

Program expendituresCost of sales 30,481 13,175Program expense 36,413 24,704Festival director 55,000 55,000Event cc ordination 38 477 22 686

160,371 115,565

Marketing expendituresMedia and communication 14,979 4,438Advertising and promotion 8,372 10,596

23,351 15,034

Administration expendituresBank charges 165 413Harmonized sales tax 5,679 4,961Insurance 485 450Office and computer 6,370 2,108Professional fees 1,175 1,448Transportation 3,446 588

17,320 9,968

Deficiency of revenue over expenses (20,544) (1,396)

Net assets, beginning of year 91,743 93,139

Netassets,endofyear 71,199 91,743

Vancouver Cherry Blossom Festival SocietyNote to the Financial Statements

For the year ended May 31, 2013(Unaudited see Notice to Reader)

Restricted Fund

The Board of Directors approved that $80,000 of the $93,140 surplus as of May 31, 2011 be put into a restricted fund toensure continued sustainability of the Festival for future years In the May 31, 2013 year end, the Board of Directorsapproved a $22,110 draw from the restricted fund.

3

Vancouver Cherry Blossom FestivalBusiness Plan

Table of Contents1. Target Audience

Local Municipalities

Local BusinessesTourism Industry

2. OverviewDemographics

Board of Directors3. Regulatory Considerations

- Special Events

Vancouver Coastal Health4. Operations

Locations- VIP Media Launch- Dedications- Promotions

5. ProgrammingLocal BusinessesAlliance for Arts and Cultural Groups

6. Retail Opportunities7. Environment

8. MarketingWebsiteCultural

- Educational- Social

Economic- Sponsors

9. Communications- Local Media and Media Sponsor- Program Guide- Website and Social Media- Vancouver Tourism

10. Funding- Sponsorship; Cash, In-Kind- Grants- Programs

11. Sustainability

12. Executive Summary- Growth & Action Plan- Financial Plan- Volunteer Plan



A(idres


Telephone Email

Webs ite


::.

____ _________ ___ ___________________




Name of the organization (legally registered name)




• Grant recipients will be required to complete a foUowup report for Metro Vancouver. Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.


I —

Submtted by

______ __________________________ __________________

name, title

On behalf of:

signature




Mail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pmTo: Metro Vancouver, Cultural Grants Program External Relations, 3rd floor 4330 Kingsway Burnaby, BC. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-6205 oremail [email protected]

Vwu ouver La’J Cultural Centre

Metro Vii,uouver Cultural GrOfltc 201 3

1) Descrthe your organization, its history, mandate and pro grains.

The Vancouver East Cultural Centre (“The Cultch”) is one of Vancouvers most diverse andinnovative arts and cultural institutions. For 40 years we have offered dynamic programming intheatre, dance, music, and the visual arts, bringing worldclass cultural presentations tothousands of patrons each year. Our mandate is to provide a venue for performance thatexplores contemporary art forms, serves the artistic community and brings together diverseaudiences. Our mission is realized through innovative performance, commissions, partnerships,and rental opportunities. Our core values are realized by supporting and encouragingexcellence in artistic practice, the development of youth and emerging arts practices, providingaccess to a diverse audience, and providing a creative and respectful working environment. Weprovide a variety of multi-evening presentations by internationally-respected artists incontemporary theatre, dance, and music; commissions with national and internationalpresenting partners; performing arts residencies and internships; numerous education andoutreach programs for children and their families, including an expansive youth program;discounted office space, theatre, and studio rent for professional arts organizations andcommunity groups; and advocacy and support initiatives for Vancouver artists and culturalworkers. In this wide and varied array of presentation, developmental, community-minded, andaudience-centric efforts and opportunities, The Cultch is focused on expanding on our place as

a presenter and rental venue to becoming an ongoing and driving force in our community andcity by operating the newly renovated York Theatre beginning in 2013 and replacing theGreenhouse with two multi-purpose spaces in 2014.

2) Briefly describe the proposed project, its objectives and the benefits it will have to MetroVancouver’s region, your municipality, artists, and your organization. Why are you undertakingthis project? What are the anticipated results? What makes the project unique and innovative?

BackgroundWe are currently in the midst of a lengthy transition/renewal period involving sustained and

massive growth driven by the renovation of existing spaces and construction of new buildings.This began with the renovation of our main facility and the construction of our new office spacesand the Vancity Culture Lab (completed in 2009), continues currently with the renovation of theYork Theatre on Commercial Drive (which is slated to open December of this year), and isanticipated to end only after we have completed construction on the new Jim Green House(comprising a multi-purpose rehearsal space and a floor of rental offices) in 2014, and both thatbuilding and the York Theatre are running smoothly and contributing to our mission. Once all ofour building projects are completed, we will be operating four facilities, up from one in 2008.There has been a substantial learning curve attached to this transformation; as our capacity hasincreased dramatically, we have experienced a significant increase in our operating costs, and

require new streams of revenue to sustain access to and programming in the facility.

The Project

Viiic 1)1/Vt! / tii ccliii, cii I li/it

A-hOc ‘cl!u ‘H/c I ( ciii Hi ii(,, ciHi )() I

0. MlteiIal to pUhll( I/V thV 0PeI1ln/ of till Yot k heltw

1. f\II lflItVliaI to her waled iii both 1)0111 lUll v/el) re.l(Iy foi nIt’

Our mar kellug lI1(l rentals skiff He already vvor kink ,it ( IpK ily, with HO time to Lln(leltake theI.IUH( h of the new 51( I’ 01 the i e,ition of new HIllel ills We need to hr ing in highly skilled

outside assmstanc e (a planning ( onsultant and a graph (lesigner) for thìe planning phase of thispFOje( I, Whi( h will then enable Hill (LIII ent still to move forward with implenientat ion.

) Is this 11111W pWi(’( / (U (11! (‘X/)UHsIHtI of cm tXisliIi(j initi(ltivC?

lIiisisi iut’imiiitii1iie.

4) / ist f/ti’ titan? fJclHi( ipants iivnivd ill ( alt yimj oil! f/li’ ptOpO5Vcl ptO/C( 1 paid staff, contract

‘tHf)IOy’c ‘5. L/HItit1!(’(’ts).

‘It/c will eri ige two outside (Out! a( tors ,l mai ket jug and riitals (Olisultant, arid a graphicdesigner. I hey will work with oum marketing and rentals departments, It_’ad by Dii ector ofPati on Development Ni( ole M( I uckie, and Rentals (0 ordinator Jennifer Spry, respectively

these ir e hot h pa id staff)

) Desc,thc any partners/lips or C ollahoration involved in C I eating at proclucinc the proposedproje( t. Please attach lcttc’t s of support.

We (10 not currently have any partners for this project.

6. How will the gtunt money be spent? Please submit a detailed budget as a separate

cmttuchment.

Please see attached project budget. This grant money will he utilized to cover contractor fees,the creation of marketing materials, and distribution.

7,) What 0117cr soutces of project funding are you currently pursuing? identify any groups,agencies or businesses that you have identified or approached as donors or sponsors.

We have applied for support for this project through the BC Arts Council’s Capacity Building

program.

9) How will you evaluate this project? How will you determine whether it has been successful?What measurable outcomes will you use in your evaluation?

1. Creation of Marketing Plan and Materials: This project will provide powerful new tools

for our rentals staff to undertake their job requirements. The creation of the materialsoutlined in the project description will be our first measure of success.

The Cultch Board of Directors

( inf1y/Elri1yr)Cupatiohl

Iwctor & L vokgarnnt (,ti,ir

Annalies Camfferman

[:gslcrcd f4uise (r toed)

Ptlauthropy, I ufldr 0:01g. YouthEducation in health care Rodcultural concetns

Df.r,ctcr

Elaine JongEndall Elliot Asaurfates Architecture

Architmt

Secretary I Treasurer

Frank CostanzoBank of Montreal CommercialDrive Branch

Branch Manager

thtence:Finance Chair

Director

an ForsythNorth Vancouver Office of CulturalAffairs

Executive Director

est/Exerience:Community Outreach, AudienceDevelopment, HR. Marketing

Director

Jamb Johnston

Mortgage Broker

Interest/Experience:Finance, Mortgage Broker

Past Chair

John MostowichJohn D. Mostowich Law Corporation

Lawyer

Interest/Experience:Lawyer, Governance, Marketing,NegotiationsJohn Mostowich and PatriciaOsoko

Director & Marketing Chair

Kathleen BourchierKathleen Bourchier StrategicCommunications

President

Interest/Experience:Communications

Board Terms: let term is for one year, followe

NameCompany/EmployerOccupation

Director

Louise SchwarzRecycling Alternative

CoFounder

Ii lence:

Director

Lydia LovisonLawson Lundell

Palalegal

ience

Chair

Rachel Welch O’Connor1 he Hay Group

Principal

hilersl!Exeriegce:Human Resources. Technology,Project Management

Deector

Sheldon ChandlerChandler Associates ArchitectureInc.

Architect

Vice Chair

Tony WongSelCemployedLawyer

est/Exerlence:Legal, Corporate Governance,Business Administration & Finance

Board Terms: 1st term is for one year, foliow€

VANCOUVER EAST CULTURAL CENTRE

2013 MetroVancouver Cultural Grants

PROJECT BUDGET

Rentals Planning / Graphic. Design ConsultantsPhotography for Marketing Materials

Print and Web Design Fees

Printing and Binding Costs

Distribution

Office and Meeting Expenses

Cultch Staff Salaries (inkind)

Total Expenses

Revenues

MetroVancouver Cultural Grant (this application)BCAC Capacity Grant

Expenses

Surplus / (Deficit)

Cultch Contribution (in-kind)

Total Revenues

14,000

2,250

7,500

4,000

1,000

1,250

6,000

36,000

10,000

20,000

6,000

36,000

VANCOUVEFI EAST CULTURAL CENTRE

Fnanca Statemerts

Year Eided May 31, 2C12

I. —

I

Page

AUDITORS’ REPORT 1


Statement of FInancial PosItion 2

Statement of Operations 3

Statement of Cash Flows 4

Notes to the FinancIal Statements 6-15

J.Jç’pçfly J{)DS iJjpcIirB.,rd Accountanis Suite 1140 I 185 VSst GeOO:io Street

B41fl(O&er’, BC. cenada WE 456ISIre,J,onu (604) 688—7227

FuN: (604) 6807716

AUDITORS’_REPORT

To the Directors of Vancouver East Cultural Centre:

We have audited the accompanying financial statements of Vancouver East Cultural Centre whichcomprise the balance sheet as at May31, 2012 and 201 1, the statenients of operations, changes innet assets and cash flows for the years then ended, and notes comprising a summary of significantaccounting policies and other explanatory information.

Managements Responsibility los the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements inaccordance with Canadian generally accepted accounting principles, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are freefrom material misstatement, whether due to fraud or error.

A editors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian Auditing Standards. Those standards require thatwe comply with ethical requirements and plan and perform an audit to obtain reasonable assuranceabout whether the consolidated financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on our judgment, includingthe assessment of the risks of material misstatement of the financial statements, whether due tofraud or error. In making those risk assessments, we consider internal control relevant to the entity’spreparation and fair presentation of the financial statements in orderto design audit procedures thatare appropriate in the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of accounting estimates made by management,as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

1

_____________ ______

A Limited LiabiIi Partnership

v,buck1inidoddscom

Basis for Qualified Opinion

In common with many charitable organizations, Vancouver East Cultural Centre receivesrevenue from donations, the completeness of which is not susceptible to satisfactory auditverification. Accordingly, our verification of these revenues was limited to the amounts recordedin the records of Vancouver East Cultural Centre and we were not able to determine whetherany adjustments might be necessary to donation revenues, excess of revenue overexpenditures, assets and net assets.

Qualified OpinionIn our opinion, except for the possible effects of the matter described in the Basis for QualifiedOpinion paragraph, the financial statements present fairly, in all material respects, the financialposition of Vancouver East Cultural Centre as at May 31, 2012 and 2011, and the results of itsoperations, changes in net assets and its cash flows for the year then ended in accordance withCanadian generally accepted accounting principles.

Vancouver, British Columbia “Buckley Dodds Parker LLP”October 19, 2012 Chartered Accountants

2


Ststement o Financia’ Position

May 31, 2012

2012 2012 2012 2011

Operating BuHding Totat Total

ASSETS

CURR[r’Jr

LIABILITIES AND FUND BALANCES

CURRENT

Accounts poyable and accrued Habihties

GST payahln

Due on building construction

Defurred re’Jonuo Note 8,)

S 159,255 S 1,6(35 $ 160,920 S 77,996

Term deposits (NoN 6 665,690 665,690 300,000

Accounts recoivablrr (Note 3,) 64,731 1,709 66,440 58,017

GOT recevnbIe

GST undr’r ipp€:1I -

—357,523

Prepaid oxpnro’, 42,562 42,562 80,490

Inventory 3,105 3,105 2,740

CASH SURRENDER ‘!ALUE OF LIFE INSURANO;E

VANCOUVER FOUNDATION ENDOWMENT FUND

PROPERTY, PIANI AND EQUIPMENT (NOte 4)

BUILDING UNDER CONSTRUCTION (Note 5,1

5 2(39,653 S 669,064 $ 938,717 S 879808

880 - 880 880

36,000 36,000 36,000

98,189 10,864,252 10,962,441 11,047,300

- 1,365,090 1,365,090 1,365,090

5 404,722 $ 12,898,406 $ 13,303,128 $ 13,929,078

5 74,002 $ 74,002 $ 46,844

10,425 193,191 203.616 2,791

304,813 - 304,813 253,034

389,240 193,191 582,431 302,669

15,482 1 2,705,215 12,720,697 1 3,626,409

$404,722 $ 12,898,406 13,303,128 $ t3,929,D78

FUND BALANCES

ON BEHAL

//

BOARD

rector

See accompanying notes to the audited financial statements 3


Statement of Operations and Changes hi Fund Balances

Year Ended May 31, 2012

2012 2012 2012 2011Operating Building Tota Total

S S5i,66S S1 19,586

112,816

57923

35465

14845

8150

5,930

4285

38,545

1,015,210’

473,454

4,597

561

5.158

$ 557,665179,586

112,81657,923

40,06214,845

8,150

5,930

4,846

38,545

1,020,368

473,454

252,331

127,212

99,272

81,448

6,37613,778

4,800

1,250

15,537

24,672

626,676

567,300

S

REVENUE

EARNEDCulrcn ProO’ucions rOVOiltie

f’rndctnrr and service ctrrrrqo revenue

RentalConcessions

Interest

FOH tees

Summer camp

Advertising

Miscellaneous

Volunteer 5OtViCOS inktrtd

GRANTS (Schedule 1)

FUNDRAISING AND SPECIAL EVENTSDonations inki.nd

Individual donations

Corporate snonsorstsps

Corporate donations

Gaming direct access

Foundations

Fundraising special evenls

Bingo

EXPENDITURES (Schedule 2)

NET REVENUES (EXPENDITURES) BEFORE

Amortization

EXCESS (DEFICIENCY> OF REVENUE OVER

FUND BALANCE, beginning of year

Interfund transfer

FUND BALANCE, end of year

159,955’-” - 159,95592.084 - 92,08474,275 - 74,27573,800 - 73,80072,001’ - 72,00113,989 13,98928,261 - 28,261

239,742

58,84943,163

90,600

40,000

68,500

18,34932,000

591,203

1,785,179

1,875,568

(90,389)

596,726

(687,115)

14,313,524

514,365

2,003,029

2,195,784

(192,755)

25,595

(218,350)

119,177

114,655

15,482

514,365

2,008,187

2,203,543

(195,356)

710,356

(905,712)

13,626,409

5,158

7,759

(2,601)

684,761

(687,362)

13,507,232

(114,655)

12,705,215S $ 12,720,697 $ 13,626,409



Statement of Cash Flows

Year Ended May 31. 2012

OPERATING ACTIVITIESNet Income (Toss) for the year

ferns not affechnq cash:Amortization

Changes in non cash ‘‘ rking capita!

ReceivablesGST receivablePrepaid.sInventoryPaya!:Ies and accruals.

Due un buiIdnq cca:fuctu.n

Defened revenue

Cash flow from operating activities

____________________________________________

INVESTING ACTIVITIESPurchase of property, plan! ann equipment

__________________________

C:’.sh flow used by investing activities

_________

DECREASE IN CASH AND CASH EQUIVALENTS

CASH AND CASH EQUIVALENTS - Begfnninq of year

___________ _________

CASH AND CASH EQUIVALENTS - End of year

2012 2012 2012 2011

Operating uilding Total Total

$ (218,350) $ (687,362) $

684,761

(905,712) $

710,356

(36714) 28,29! (8,423)

7,634 553,750 561,384

37,928 -37,928

(359) (359)

27,158 27,158

51,779 51.779

(105.329) 474,111

(687,115)

596,726

1 .0 1 5,48 181,145

(63,887>5,7515,083

(975 ,066i42,244

20,282$ $ 579,440 S $

(20,158( (5330) (25.497) (8604)

(87,604)

(125,487) 574,101 448,614 (67,322)

56 (1?7,868 377,996 445,318

S 380,369 S 44624! S 826,610 S 377,996


Notes to the Financial Statements


1. NATURE OF THE CENTRE

Vancouver East Cultural Centre (the “Centre”) was incorporated under the Societies Act of

British Columbia on February 8, 1 973. The Centre is a notforprofit organization dedicated

to the development of the arts in the Vancouver comniunity. It is a registered charity for

income tax purposes and is not subject to income tax. The Centre takes a leadership role in

the development of new and innovative productions of dance, theatre, film, and community

based projects. The Centre depends on the financial support of both the public and private

sectors and attendance at performances to fund its activities. The Centre is also available to

community groups as a rental facility, and it depends on this revenue as well.

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

accointi

The Centre follows the restricted fund method of accounting for contributions.

Operating Fund The operating fund reports operating grants, revenue and expenses

related to the Centre’s operating activities. The general fund was established to

record all day to day administration activities and production activities.

Building Fund The restricted building fund reports the members ownership and equity

related to the Centre’s land and buildings. The building fund was established to

record the VanCity Award to the Centre dedicated to the renovation of its current

facilities. Current funds are used for the construction and maintenance of the

buildings as well as other expenses as deemed necessary.

Use of estimates

In accordance with Canadian generally accepted accounting principles, management is

required to make estimates and assumptions that could affect the reported amounts of

assets and liabilities, the disclosure of contingent assets and liabilities, and the reported

amounts of revenues and expenditures during the reporting period. Actual results could

differ from those reported.

Revenue recognition

Grants and contributions are recognized when they are earned. Contributions are

recognized as receivable if the amount to be received can be reasonably estimated and

collection is reasonably assured. Investment income earned on the Endowment Fund and

bank balances is recorded as earned and is recognized as revenue of the appropriate fund.

Deferred revenue

Deferred revenue represents funds received by the Centre, where the corresponding

expenditure for such funds has yet to be incurred. As the expenditure is incurred, the

corresponding deferred revenue will be reallocated to revenue.

6


Notes to the Financial Statements


2, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Donations in-kind

Donations in-kind are recorded at their estimated fair market values.

Contributed materials and services

The Centre’s policy is to recognize contributions of materials and services to the extent that

the fair value of the materials and services can be reasonably estimated and when the

materials and services are used in the normal course of the Centre’s operations and wouldotherwise have been purchased.

Property, plant and equipment

Property, plant and equipment purchased by the Centre are recorded at cost and thosedonated to the Centre are recorded at their fair market values at the date of acquisition when

fair market value can be reasonably determined. Property, plant and equipment are

amortized on the declining balance basis at the follovving rates:

Lighting system 10%Furniture and equipment 20%Sound system 10%Computer equipment 45%Website development 10%Building 4%Theatre equipment 10%Physical plant equipment 20%Computer software 55%

Building (Theatre) 20 yrs SLTheatre equipment 10 yrs SLPhysical PP&E 10 yrs SLComputer software 5 yrs SL

Leasehold improvements are recorded at cost, with amortization provided on a straight-line

basis over 10 years.

The above rates reflect the anticipated life expectancy of the assets.

Impairment of lonq-lived assets

The Centre reviews the carrying amount of long-lived assets for impairment whenever

events or changes in circumstances indicate that the carrying amount may not be

recoverable or has been impaired. The determination of any impairment would be based on

a comparison of estimated future cash anticipated to be generated during the remaining life

of the asset to the net carrying value of the asset. If impairment is determined, the assets

are written down to their fair values.

7


Notes to the Financa Statements


2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Financial Instruments

The Centre classifies its financial instruments into one of the following categories based onthe purpose for which the asset was acquired or liability incurred. The organization’saccounting policy for each category is as follows:

Assets held-for-trading

Financial instruments classified as assets held-for-trading are reported at fair value at eachbalance sheet date, and any change in fair value is recognized in net income (loss) in theperiod during which the change occurs. Transaction costs are expensed when incurred. Inthese financial statements, cash and term deposits have been classified as held-for-trading.

Available-for-sale investments

Financial instruments classified as available-for-sale are reported at fair value at eachbalance sheet date, and any change in fair value is recognized in net assets in the period inwhich the change occurs. In these financial statements, there are no assets classified asavailable-for-sale investments.

Held-to-maturity investments

Financial instruments classified as held-to-maturity are financial assets with fixed ordeterminable payments and fixed maturities that the organization’s management has thepositive intention and ability to hold to maturity. These assets are initially recorded at fairvalue and subsequently carried at amortized cost, using the effective interest rate method.Transaction costs are included in the amount initially recognized. In these financialstatements, there are no assets classified as held-to-maturity investments.

Loans and receivables and other financial liabilities

Financial instruments classified as loans and receivables and other financial liabilities arecarried at amortized cost using the effective interest method. Transaction costs areexpensed when incurred. In these financial statements, accounts receivable and GSTreceivable have been classified as loans and receivables and accounts payable andaccrued liabilities and due on building fund have been classified as other financial liabilities.

8

VANCOtJV. EAST CULFURAL C.ENThE

Nctet. to the F nai.ctal Statem nts

Yaar Ended May 31. 2012

3. ACCOUNTS RECEIVABLE

Grants receivable from various supphers constitute approximately of accounts

receivable. The remainder of the balance is made up of various receivables froni rental

clients and others.

4 PROPERTY, PLANT AND EQUIPMENT

Accumulated NFBV NBV

Cost Amortization 2012 2011

S $ $ S

Lighting system 5 177,804 $ (165,112) $ 12,693 S 15,865

Furniture and equipment 449,480 (423,563) 25,916 23,010

Leasehold improvements 424,970 (41 5,956) 9,013 1 1 ,268

Sound system 67,795 (54,165) 13,630 12,566

Computerequipment 22,234 (17,112) 5,122 3,498

Website development 52,277 (20,462) 31,815 37,418

Building 11,514,216 (1,312,128) 10,202,088 10,772,461

Theatre equipment 472,909 (155,849) 317,060 364,351

Physical plant and equipment 333,363 (81 ,343) 252,020 285,356

Computersoftware 142,113 (49,029) 93,084 121,507

$ 13,657,160 $ 2,694,719 $ 10,962,441 $1 1 .647,300

5. BUILDING UNDER CONSTRUCTION

The Centre has entered into an agreement to collaborate on the preservation and renewal of

the York Theatre. The Cultural Centre receives grants from Canadian Heritage which are

used to restore the York Theatre, and the Centre also receives management fees for its

services in managing the project.

6. TERM DEPOSITS

The Centre holds term deposits in the amount of $665,690 with Vancity. This amount is

made up of two separate term deposits. The first term deposit in the amount of $565,690 is a

1 2-month term and matures on March 30, 2013. The second term deposit in the amount of

$100,000 is a 12-month term and matures on December 14, 2012. Interest on the term

deposits is compounded annually at a rate of 1.2%.

9

VAOjVER rA3 CULTURAL Ca:’iTRiE

Notes to the Ftnenclai Statements


7. ENDOWMENT FUND

The Centre has an Endowment Fund witi the \!ancouver Foundation, The Centre earns

interest income on the fair market value of the units held in the fund. The carrying value is

the DO[iiOn of the fund that is refundable to the Centre.

A summary of units owned in the fund is as follows:

S $

ra9.tsina foundationscan Awara

Deferred rent, box office deposits, and other

Number of units owned in the endowment fund

2012

5,842

2011

5,842

16M0 16.18Market value per unit at May 31

Contributions to the endowment fund are as follows:

Refundable portion of Endowment Fund contributedby the Centre 25,000 25,000

Nonrefundable portion of Endowment Fund contributed

by the Centre 10,000 10,000

Donation by a third party 11,000 1 1,000

Matching by Vancouver Foundation 25,000 25,000

71,000 71,000

Less: non-refundable portion 35,000 35,000

Endowment Fund 36,000 36,000

8. DEFERRED REVENUE

Deferred revenue consists of funds received pertaining to activities of future years.

2012 2011$ $

$ 2,88

63,432

$ 304,813

$18,374

$ 253,034

10

F•\i: :.:.,:

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ft \t11 \l Ii i’ll:uiK 1W5

I F iii i I I H Hi. Iii I I ii I H I 1 iii I II I’ I ‘1 Ii II i II” I I’

ii I!. :1 ivil ii r. F F) I c;viv. iii! 11:1; JIll fr; ry hi ii d .i I H ibihhc nc I .ini

Ii Wi lH I. Iii Ii HI I’ ill II tour Hi IH I ii rcj;j H Fr hi or ,hm:rli . tb it H to

IlIjil j .Iu 1:1 Ii ni c,r,Tr .i ‘I . :1 I ,il_ill I i/i)! ( I II’’H

.1 mi ci, cry; Lii ; I; HI IcHI I ci ii ii HIHiO ., ; ci ii! 1 c 01 lii rn )xlm if: Hiii I. ur

iii, H H t liii 1 II

ii IF I I H k

ii’ ( iii I iii 0 p ic I in .qi jhc;ic II liii’ H ;j I II’ rl r, It fiOcH, ill ii OII cIii ni

I III I I

( hi ri I

liii (.JHI:II IiI;IIcJ

ii;!. H H iII1Icic 1,11 ; ill ;uIli H; Him i(,c,IVIh!I; Ii nomily c!IVr from (I0\’ -IJIc1Hili

(IfcI;iIiI/;liI cii’, ii tim li,iin cf frIImtS.

—---—----

10. CAPITAL

The Centre defines its capital as the amounts included in fund balances.

The Centre’s objectives when managing its capital are to safeguard its assets, and its

ability to continue as a going concern, while ensuring sufficient funding is available to

support anticipated capital expenditures and ensuring it can continue to fulfill its mission,

ii. ECONOMIC DEPENDENCE

At May 31, 2012, the Centre remains dependent upon government financing to sustain its

operations.

r,-trr,p--’—a—

11

JANJR EAST CULTURAL CENTRE

Notes to the Financial S4fitmeflts


. s*Ir

12. CONTINGENCIES

The City ot Vancouver owns the builchnci and land on which the Centre is situated. Under an

agreement dated June 21, 2007, the City of Vancouver has granted the premises occupied

by the Centre at a rental rate of $1 (one dollar) per annum for a term of ten years plus two

ten year renewal periods. If the City of Vancouver should withdraw the rental support, in the

renewal periods the Centre would be required to pay rent at fair market value, which cannot

be estirnated at this time.

There is a claim against the Centre in the amount of $947105.16 arising from work

performed for the Centre by a contracting company. Management of the Centre believes that

the matter will be settled for an amount less Ihan the original claim amount. However,

management has ascertained that the potential amount of the settlement is not discernable

at this time.

13. NONMONETARY TRANSACTIONS

During the year, the Centre received advertising and other services valued at $159,955

(201 1 $239,742) in exchange for advertising and other services. These transactions are

accounted for at the market value of the services received.

14. CASH SURRENDER VALUE OF LIFE INSURANCE

The Centre is the owner and beneficiary of a life insurance policy for $25000. The cash

surrender value at the end of the year is $880 (201 1: $880).

15. CHANGE IN ACCOUNTING STANDARDS

The Accounting Standards Board (AcSB) and the Public Sector Accounting Board (PSAB)

are assessing the strategic direction of financial reporting standards for nOt-for--profit

organizations (NFPO5) in Canada.

The AcSB proposes private sector NFPOs be given a choice to follow new accounting

standards for NFPOs orto follow International Financial Reporting Standards (IFRS). The

AcSB proposes that NFPOs select one of the two available sets of accounting standards

and apply that set for annual financial statements relating to fiscal years beginning on or

after January 1, 2012. At this time, the Centre is still evaluating the accounting standards

which will best suit its needs.

12

VANCOtJVE? EAST CULTURAL CENTRE

Not..s to the Financfai Sta.trnents

Year Ended fVlay 31, 2012

16. COMPARATIVE FIGURES

Some of the comparative figures have been reclassified to conform with the current year’s

financial statement presentation.

17. INCOME TAXES

The Centre is registered as a notfoeprofit organization under section 149 of the Income Tax

Act. Accordingly donations to the Centre are deductible for income tax purposes by donors

and the Centre is not subject to income tax on its excess of revenue over expenses.

18, BAD DEBT

During the year, the Centre entered into a copresentation agreement forthe production of a

shovv entitled “Hunchback”. The Centre incurred expenditures on behalf of the copresenter

(the Vancouver Playhouse Theatre Company), which were to be reimbursed to the Centre.

As at May 31, 2012, management has determined that the amounts are not collectible from

the Vancouver Playhouse Theatre Company, so a provision for bad debt has been made.

13


Schedule 1: Schedule ol Grant Revenue


2012 2012 2012 2011Operating Building Total Total

OPERATING FUND GRANTS(3 nadian HcritncF’rovnco of BC oporatinqF Tovnce of BC roject(aty of VancouvorF u con ovcrun nt

Municipal Meir’: VancouverCanada Council [ravel/residency

Canada Council DanceCanada Council Flying SquadCanada Council International Touring2010 Legacies NowOther

BUILDING FUND GRANTSCanadian HeritageCity of vancouver

YORK BUILDING GRANTSCanadian Heritage

$ 200.000 594, a00

S 180,00094 5J

61800140,000 11000(1

8,800600(1

11,00039,1)00

9,0009,654 32,000

$ 200,00094,500

140,0008,800

11,000

9,654

9500 9,500 5,000

5 473,454 S - $ 473,454 S 537.300

S S . $ S -

-— 30,000

$ $ $ - $ 30.000

S $ - $

5 473,454 $ - $ 473,454 $ 567,300

14

vicouv2 EAST CULTURAL CLTRE

Schedule 2: Schedule of Expenses


- 2012 2012 2012 2011

Operating Building Total Total

EXPENDITURES

Iji—[uiJ (t,)iii ii

iblieiI’ md lsert;sinijOffice

f)!’]’ 14 ckctirej roesLJtilijiPS

HesirteniocSoncessie re; on’..] GallerySouth cut rcProfessionS fcursProduction expensesTelephonePresenting exponsesInsuranceRepairs and maintenanceSummer campLicenses, dues and subscriptionsProject developm cotStorage arid securityfviiscellaneoi isVolunteer services inkiodI heatro expense

S 57.1,13,’ S06,331

I 59.955105,49873,15364,04948,647313,69737,598.27,19125,40924,81321,59416,56515,88015,65411,07910,0229,1214,718

1,45839,583

$ 973,157406,534159,955105,49873,74664,04948,64738,69737,5f..827,19125,40924,i1321,59416,56515,88015,65411,07910,022

9,1214,7183,6203,5461,458

39,583

t361 .20%263,085257742

50,56164,10337,4312,38638,28124,98555,00042,4872.2,53417,2933,472

14,15917,30910,4269,6099,8302,972

30,4804,0671,328

28,826

3,6203,346

Bad debts

EXPENDITURES BEFORE APJORTIZATION

AIv1ORTI ZATION

TOTAL EXPENDITURES

65,409 - 65,409

$ 2195,784 $ 7,155 $ 2,203,543 $ 1,875,568

25,595 684 761 710,356 596.726

5 2,221.379 $ 692,520 $ 2,913,899 S 2,472.294

15

Table of Contents

Executive Summary 3

Introduction 4

Vision Statement 6

Mission Statement 6

Organizational Values 6

Key Alms 6

Major Targets 7

Our Structure 8

ArtIstic 8

• PresentatIons 9

• Youth 9

• Rentals 9

• Technical 9

• FacIlities 10

Patron Development 10

• Ticket and Ad Sales 10

• Donations and Sponsorships 11

• Special Events 11

• MarketingBusiness Development 11

• Human Resources 12

• Finance 12

• Bar and Front of House 12

• Board of Directors 12

AppendicesA Evaluation of Goals YE12 13

B 5 years pro-forma budget

C Organizational Chart

D New or updated Job DescrIptions 17

E Strategic Plan Consultations YEll 23

AttachmentsYork Theatre Business Plan

Jim Green House Business Plan

The (.‘ultchStraIegicPIan2OII-2016Revised November2012

I

The Cuitch

Strategic PlanJune 2011 — May 2016

Heather Redfern Executive Director

RevIsed November, 2012

0m

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0

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3.

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0.

0 -*01 c..

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0 0 N 0 0

ratro Vancouvei Cu5ua1 GrantV,jncou’er internatona. Chikirens IesSvaJ Juiu 203

Regional Project InformationDescribe your organization, its history. mandate and programs.History, mandate, mission, values and goalsIncorporated on December 11° 1975, producing its first Festival in 1978 the Vancouver

International Children’s Festival (VICF) is the longest running Festival of performing arts for

young audiences in the world, In its first year the Festival, under the artistic direction of Liz and

Cohn Gorrie, was an International Theatre Festival funded by the City of Vancouver. In its second

year, under the direction of Chris Wootten, dance and music was included turning it into an

international performing arts festival. The core direction from the beginning of the Festival was

to ensure that it presented international, national and regional artists who were creating work

for young people. This focus created two opportunities: first for Canadian audiences to view

work that had been previously inaccessible, and secondly for the Canadian artists to showcase

their work. The artistic growth was invaluable as artists from around the world shared, and

continue to share, their knowledge and artistry with each other.

Thirtysix years later, the weekiong Festival still presents international and Canadian performing

artists, has included opportunities for youth performers, and various interactive arts activities.

The Festival’s primary target audience is families and educators with children ages 6months-’12.

Audiences are drawn from every community in Metro Vancouver, and across B.C.

VICFS Mission StatementTo provide the finest quality performing arts programs to young people in an environment thatencourages critical thinking and a lifelong interest in learning, ideas and cultural exploration.

VICFS Objectivesto initiate activities that contribute in a major way to the development of young people

and to the field of arts and culture for young audiences;to passionately promote the culture and performing artists of B.C. and Canadaregionally, nationally and internationally;

• to introduce high quality international performing arts to B.C. audiences andperformers;

• to maintain the accessibility of cultural programs to children and young people

regardless of social or economic background;• to provide employment opportunities for B.C. performers, technicians, writers, directors

and administrators in the professional performing arts field

2. Briefly described the proposed project, its objectives and the benefits it will haveto Metro Vancouver’s region, your municipality, artists, and your organization.Why are you undertaking this project? What are the anticipated results? Whatmakes the project unique and innovative?

Commissioned by the VICF Me On The Map (working title) is a multi-media installationperformance about city living and civic responsibility sourced from real children’sexperiences organized by professional BC artists and created for children and the folkswho love them.

Me On The Map is a two-phase project. In Phase One lead artists Adrienne Wong andJan Derbyshire are engaging with children ranging in age from 4-12 in workshopsfocused on how kids view the city and their own places within it.

C ‘vC ncouver CuI uri (rardncowe intemton ( idrens

Activities include.Introduction to cartography (what are maps and their uses)Exploration of the poetics of mapping (i.e. mapping your backyard as a dog,mapping play spaces in your neighbourhood)Creation of walking tours of their neighborhoods (conducted live or as audiorecordings or podplays)

The objectives are one to gather the childrens stories, anecdotes and observations andtwo to synthesize this material into a 30-40 minute narrative play that speaks to thechildren s experience of what they would hke metro Vancouver cities to look and feel like

The piece will be performed in 2014 at the VICF, The audience (children and adults,alike) will enter a three-dimensional performance environment. Envisioned as a small-scale City (like a model train set), where there wilt be portholes to peer into to see andhear more secrets and stories of the city. At the centre of it alt is a child (played by anactor) who adventures through the city, encountering obstacles and allies and, ultimately,discovers her place on the map. The performance environment will be designed withinclusivity at the core, making assistive technologies like scrolling readers and audiodescription an integral part of the performance and not a clunky add-on to accommodatepatrons with disabilities. The environment also doubles as an installation where kids canexplore and listen to the words of voices of the children who participated in theworkshops. We plan to draw children’s attention to what it means to build communityand safe neighbourhoods in the hopes of addressing the urban isolation so many feelwithin our cities. We have no doubt that the children who participate will also lead us toimagine the possibilities of what our city can be.

The project is unique in a couple of ways first the sourcing of material from children thatwill be the basis of the work and two the use of integrated technology that is being builtinto the script as though it is a character creating a seamless flow for the audienceregardless of their abilities. We will be marketing this work to the communities for thehearing and sight impaired which is a new initiative for the VICE.

The response to the workshops has been positive with the children engaged and excitedto participate in the creation of their own community. Given our experience so far weanticipate that the project will engage and encourage our audience members to attendthe performance/installation and to continue the conversation about building communityand safe cities. Our outreach has included all cities in metro Vancouver and weanticipate all workshop participants attending the show.

The benefits to the region, the company and the artists is that this creation speaks to ourlocal cities offering us an avenue to explore the theme of building community through theeyes of the next generation.

Phase one of the project is already funded and will be complete by the end of August of2013. We are applying for funding for the creation and production elements for phasetwo.

3. Is this new project or an expansion of an existing initiative?This is a new commission by the VICF with the research component almost completethe production and presentation component will begin in September.

4. List the main participants i.n :oive.d in carrying out th:.... proposedKatharine Carol presenteLucie Lareau — project managerNeworld theatre crea.lors/writersActor Jan DerbyshireProduction Manager David KerrTechnical Director — Jeremy BaxterFront of House Manager — Steve Adams2.8 volunteers to assist with front of hous.e and the installation component

5. Describe any partnerships or collaborations involved in creating or producing theproposed project.

The partnerships for this project are between the Vancouver International ChildrensFestival, Neworld Theatre and OCAD University in Toronto, Ontario.

Planning and Financial Information6. How will the grant money be spent?

Please see attached budget.

7. What other sources of project funding are you currently pursuing?We have received $20,000 both from the Vancouver Foundation and the BCAC.Neworld theatre and the Vancouver International Children’s Festival are contributingfrom their operating funding towards the project. See attached detailed budget

8. Timeline2013 September Secure Design Team, App Design Complete2013 November Design Concept Locked; write first draft of the script2013 December Intensive Creation Period: write second draft of script, build set/installation,

record sound2014 January ?cdevelomentwojsho: actors, designers, director/dramaturge present

to test installation concept and script, test App, record audio2014 May resaIerio: assemble installation, rehearse and prep for Festival2014 May/June 1 week presentation at Vancouver International Children’s Festival

9. How will you evaluate this project? How will you determine whether it has beensuccessful? What measurable outcomes will you use in your evaluation?

The evaluation of this project is based on audience feedback through post-festivalsurveys conducted within one week after the completion of the festival. We create onesurvey for the schools and one for the public. We are specific questions about eachparticular show providing us with instant feedback as to the impact.

Our measurable outcomes are as follows:1. Completion of a survey for the schools2. Completion of a survey for the public3. Impact on our ticket sales4. Anecdotal feedback provided by the Front of House staff5. The Artistic Director of both organizations provide each other with feedback

Me on the Map Budget Phase Two

[ENSEs Project — Notes

Forecast

1 PRODUCTION EXPENSES

2 Salaries: Artists3 Technicians/Curators4 Contracts Fees: Artists $ 38,000.00

5 Other (Technical Director, Production Manager, Stage Manag $ 11,100.00

6 Materia[ (Multi Media Materials) $ 3,500.00

$ 7.00 Set Materials $ 4,000.00

9 Technical Expenses: ( Sound equiptment, mics, editing ext) $ 1,500.00

10 “ Set Contruction $ 6,00000

11 Royalties12 Rehearsal Space (In Kind) $ 4,500,00

13 Other Expense: (Specify)

14 ‘ Recording Booth ( In kind) $ 2,000,00

15 Design of App and Inclusive Design Consultation (in $ 10,000.00

16 “ Transportation/storage $ 2,000,00

17 TOTAL PRODUCTION ( Lines 2 to 16 $ 82,600.00

18 ADMINISTRATiVE EXPENSES19 Salaries: Administrator $ 6,000.00

20 Support Staff

21 Benefits

22 Office Rent

23 Office Supplies

24 Equipment Rental/Maintenance

25 Other (Marketing Materials and Fees) $ 2,500.00

26 Other (Video and Photography and editing) $ 3,400.00

27 TOTAL ADMINISTRATIVE EXPENSES $ 11,900.00

28 TOTAL ALL EXPENSES $ 94,500.00

100

LREVENUES C/P Project

Forecast1 EARNED REVENUES

2 Single Admissions - ticket sales $6,500 70% house

3 Discounted Admissions -

4 Guarantees - commission C $17,500 Confirmed

5 Concessions/Gift Shop

6 Publications

7 Program Advertising

9 Other P

10 TOTAL EARNED REVENUES $24,000 Uric 2 to9

11 PRIVATE SECTOR REVENUES

12 Fundraising: Corporate13 Individuals

14 Sponsors

15 Metro Vancouver C 10000

l6Vancouver Foundation 20000 Confirmed

17 Bank Interest

18 Fund raising Special Events19 In kind (Rehearsals Space and Sound Booth) 6500

20 Other (In-Kind Design of App, inclustvity consultat C 10000

21 TOTAL PRIVATE SECTOR REVENUES $ 46,500 00 Line 12 to2O

22 GRANT REVENUES23 BC Arts Council: Operating C 2000 Confirmed

24 Project (this project)

25 Government of BC: Innovations 20000 Confirmed

26 Canada Council: Operating C 2000 Confirmed

27 Project

28 Touring29 Other (Specify)

30 Dept. of Canadian Heritage31 Federal Employment Programs

32 Other Federal (Specify)

33 Local Government

34 Community Gaming Grants

35 Other (Specify)

36 TOTAL GRANT REVENUES 24000 Line 23 to 35

37 TOTAL ALL REVENUES 94500 Line 10 + 21

38 SUMMARY

39 TOTAL REVENUES 94500 Line 37

40 TOTAL EXPENSES $ 94,500.00 Line 38 (p. 2)

41 SURPLUS/(DEFICIT) $ - Line 39—40


• Grant recipients roust acknowledge the support of Metro Vancouver on all promotional materials related to

thn tunded project.

(Jr ganriations making significant changes to the niormation provded in this application must discuss such

changes with Metro Vancouver staff prior to- the implemental ion

Grant recipients wil he required 10 comnlete a fotfowup report for Metro Vancouver Receipt of this reporT

will be a precondition for consideration of the organization’s future grant applications.

• Information provided in the Regional Project. Gra.n.t application may be subject to disclosure under the BC

Freedom of Information and Protection of Privacy Act.

Submitted by: I ( I ( - / (r

On behalf of: /Tt\) cet Cname of orqanimtion

/ ..)

By signing this form we do solemnly declare that, to the best of our knowledge, the information given in our

application is complete and true in every respect.


Mail or deliver two completed copies of the application form by Wednesday, July 24, 2013, 4pm

To: Metro Vancouver, Cultural Grants Program External Relations, 3t floor 4330 Kingsway Burnaby, BC, V5H 4GB

If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-432-6205 or

email

Siqnu urn of

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVAL SOCIETY2013 BOARD OF DIRECTORS

Chair - 2008Tom Stulberg CEOFIreworks Marketing Group Inc.

UL iii’ JI. .LJIJ

I

Secretary - 2007Kerry Slater — Events Manager

Treasurer - 2010John Hammond, DirectorTowers Watson Canada

Members at Large2009Kathleen Bourchier, ABC CEOKathleen Bou rchier Strategic Communications

2010Lisa Cohen, Small Business Owner

2012Yasmin S. Laiji - Teacher

Paul Hippel — Finance DirectorLIt 1

L- -I-1-

2013Christina Pyra— Lawyer

Teresa Sutherland — Principal

Sarah Hancock — Director of Client Services & Strategic Planr”’

I

VANCOUVER INTERNATIONAL CHILDRENS FESTIVALSOCIETY


FOR THE YEAR ENDED

SEPTEMBER 30, 2012

11th Floor, 1 FF0 West Ponder St.reet, Vancouver, Be., Canada V6E 307

cc,’. 7 ic. (ia Fsc -0’. 7 ‘0 oc IWO: ii’.

INDEPENDENT AUDITOR’S REPORT

____ ____________ _______________

To the Members of:Voncouver International Children’s Festival Society

Report on the Financial Statements

‘lie have audited the accompanying financial statements of Vancouver International Children’s Festival Society, which

comprise the statement of financial position as at September 30, 2012, and the statement of operations, statement of

changes in net assets (deficit) and statement of cash flows for the year then ended, and a summary of significant

accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with

Canadian generally accepted accounting principles, and for such internal control as management determines is

necessary to enable the preparation of financial statements that are free from material misstatement, whether due to

fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in

accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical

requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are

free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial

statements. The procedures selected depend on our judgment, including the assessment of the risks of material

misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider

internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design

audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the

effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies

used and the reasonableness of accounting estimates made by management, as well as evaluating the overall

presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified

audit opinion.

Basis for Qualified Opinion

In common with many charitable organizations, the Society derives revenue from donations, the completeness of which

is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the

amounts recorded in the records of the Society and we were unable to determine whether any adjustments might be

necessary to donation revenue, excess of revenue over expenses, and cash flows from operations for the years ended

September 30, 2012 and 2011, total assets as at September 30, 2012 and 2011, and net assets at both the beginning

and end of the September 30, 2012 and 2011 years. Our audit opinion on the financial statements for the year ended

September 30, 2011 also contained a qualification because of the possible effects of this limitation in scope.

11th blo or, 10.50 West Pender Street, Vancouver, BC, Canada V6E 7

Tel: 604. 714. 3600 Fax: 604. 714, 3669 Web: mannmae.ihott,eom

INDEPENDENT AUDflOR’S REPORT

Qualified Opinion

In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, thefinancial statements present fairly, in all material respects, the financial position of Vancouver International Children’sFestival Society as at September 30, 2012 and the results of its operations and cash flows for the year then ended inaccordance with Canadian generally accepted accounting principles.

Emphasis of Matter

We draw attention to Note 2 in the financial statements which indicates that the Society has a net accumulated deficit of$26688 at September 30, 2012 and, as of that date, the Society’s current liabilities exceeded its current assets by$26,688. These conditions, along with other matters as set forth in Note 2, indicate the existence of a materialuncertainty that may impact the Society’s ability to continue as a going concern.

Report on Other Legal and Regulatory Requirements

As required by the British Columbia Society Act, we report that, in our opinion, the Society’s financial statements arepresented on a basis consistent with that of the previous year.

L&t L€i

Chartered Accountants

Vancouver, British Columbia

December 5, 2012

VANCOUVER INTERNATIONAL CHILDRENS FESTIVAL SOCIETY

STATEMENT OF FINANCIAL POSITION

AS AT SEPTEMBER 30, 2012

2012 2011

ASSETS

CURRENT ASSETSAccounts recevabe 21,824 $ 44,010Prepid expenses nd deposfts 5764 6,509

$ 27,588 $ 50,519

LIABILITIES

CURRENT LIABILITIESBank indebtedness (Note 6) $ 15,800 $ 72,599Accounts payable and accrued liabilities 32976 68,369Deferred revenue and_security deposits (Note 7) 5,500 9200

54,276 150168

COMMITMENTS (Note 9)

NET ASSETS (DEFIC1T)

UNRESTRICTED (26,688> (99649)

S 27,588 $ 50,519

Director

Director


STATEMENT OF CHANGES IN NET ASSETS (DEFICIT)

FOR THE YEAR ENDED SEPTEMBER 30, 2012

Invested inCapital assets Unrestricted 2012 2011

BALANCE, BEGINNING OF YEAR S $ (99649) S (99.649; S (144791)

Excess of revenue over expenses 72,961 72961 45.142

BALANCE. END OF YEAR $ 5 (26688) S (26688) 5 (99,649)

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVAL SOCIETY

STATEMENT OF OPERATIONS


2012 2011

REVENUEContributions inkindEarned ncomeGa minG

Government operatin arantsGovernment prciect grantsPrivate sector fundingProvince of BC discretionary grant

Sundry income

3 310,694184.420149768330,100

13000297.73960,000

3.189

355,254279195

50,127302,25063,150

330.196

18,057

1,348,930 1398.229

EXPENSESAdministrative salaries and consulting 344.911 287,985

Artistic costs 49,597 223.541

Earned income costs 8,180 5,808

Gaming expenses (Community programming) 149788 50127

General administration 81,955 77,967

Marketing and promotion 410,758 444,258

Miscellaneous 14,101 12,039

Production costs 193,872 210,102

Program and sponsorship development 9,659 6,528

Volunteer and crew services 4,638 3,116

Warehouse 8,510 31,616

1,275,969 1,353,087

EXCESS OF REVENUE OVER EXPENSES FOR THE YEAR $ 72,961 S 45,142

VANCOUVER INTERNATIONAL CHILDRENS FEST!VAL SOCIETY

STATEMENT OF CASH FLOWS


2012 2011

CASH FROM (USED IN).

OPERATING ACTIVITIESCash receipts from all revenue sources $ i,367416 $ 1372923

Cash paid to suppllers,_employees and others (1,3i0.6i7 (1374069)

56799 (1,146)

INCREASE (DECREASE) IN CASH DURING THE YEAR 56799 (1146)

CASH (BANK INDEBTEDNESS). BEGINNING OF YEAR (72599) (71,453)

CASH (BANK INDEBTEDNESS). END OF YEAR $ (15.800) $ (72599)


NOTES TO FINANCIAL STATEMENTS


PURPOSE OF SOCIETY

The Society’s objective is to provide quality performing arts programs to young people in an environment

that encourages critical thinking and a lifelong interest in learning, the arts and cultural development.

This objective is achieved through the passionate promotion of culture and performing artists of British

Columbia and Canada, initiation of activities that contribute to this development and continued

maintenance of accessibilt’ to these cultural programs to chldren and young people regardless cf social

or economic background. The Society is a registered charity under the Income Tax Act. and as such, is

exempt from income taxes and is able to issue donation receipts.

2. CONTINUING OPERATIONS

These financial statements have been prepared on a going concern basis which contemplates the

realization of assets and the payment of liabilities in the ordinary course of business. Should the Society

be unable to continue as a going concern, it may be unable to realize the carrying value of its assets and

to meet its liabilities as they become due.

As at September 30 2012 the Society had a net accumulated deficit of $26,688 (2011 $99,649) and a

working capital deficit of $26,688 (2011 - $99,649).

The accompanying financial statements do not include any adjustments relating to the recoverability and

classification of recorded asset amounts and classification of liabilities that might be necessary should

the Society be unable to continue in existence.

3. SIGNIFICANT ACCOUNTING POLICIES

The financial statements of the Society have been prepared in accordance with Canadian generally

accepted accounting principles. The financial statements have, in management’s opinion, been properly

prepared within reasonable limits of materiality and within the framework of the significant accounting

policies summarized below.

a) Cash and cash equivalents

Cash and cash equivalents consist of cash on hand or in banks and bank overdrafts.

b) Non-monetary transactions - contributions in-kind

The Society receives donated materials and services for activities of the Society. These

transactions have been recorded in the accounts at fair value as contributions in-kind. The Society

utilizes volunteer labour during fundraising projects that is not recorded in the financial statements.

c) Revenue recognition

The Society follows the deferral method of accounting for contributions. Restricted contributions are

recognized as revenue in the year in which the related expenses are incurred. Unrestricted

contributions are recognized as revenue when received or receivable if the amount to be received

can be reasonably estimated and collection is reasonably assured.

d) Financial instruments

The Society classifies its financial instruments as “held for trading” which means that all financial

instruments are measured and reported at fair value. Subsequent changes in fair values of financial

instruments are recognized as gains or losses in the statement of operations in the period in which

the changes in value takes place.



FOR THE YEAR ENDED SEPTEMBER 30. 2012

SIGNIFICANT ACCOUNTING POLICIES (Continued)

C) Use of estimates

The preparation of the financial statements in conform.ity with Canadian generally accepted

accounting prinoples reouires management to make estimates and assumptions about future

events that affect the reported amounts of assets. liabilities, revenues and expenses as at the end

cf or during the reporting period. Management believes that the estimates used are reasonable and

prudent however, actual results could differ from those estimates. Significant areas of

management estimates include Such items as allowance for doubtful accounts, accrual of liabilities

and deferred revenue.

f) Recent accounting pronouncements

In September 2010. the CICA’s Accounting Standards Board confirmed that noEforprofit

organizations will be required to prepare financial statements in accordance with Canadian

Accounting Standards for NoCForProfi1 Organizations (“ASNPO) or International Financial

Reporting Standards (“IFRS”) for fiscal years beginning on or after January 1, 2012. The Society will

adopt ASNPO for its year ending September 30, 2013 and has not yet determined its effect on the

Societys financial statements

4. FINANCIAL INSTRUMENTS

The Society’s financial instruments consist of accounts receivable, bank indebtedness, and accounts

payable and are recorded at their fair value as described in Note 3(d). In managements opinion the

Society is not exposed to significant interest rate risk, foreign currency exchange rate risk, or credit risk

arising from these financial instruments.

5. CAPITAL ASSETS

The Society owns office furniture and equipment, which have been fully amortized and have no value

recorded in the financial statements but continue to be used for the Children’s Festival or administrative

purposes.

6. BANK INDEBTEDNESS

The Society has a $150,000 operating line of credit. All amounts outstanding are repayable on demand

and are secured by a general security agreement covering all of the assets of the Society. Interest is

charged at the credit union’s prime rate plus 2% per annum.

A financial covenant of the loan agreement requires the Society to maintain a debt service coverage of a

minimum of 1.10 times (earnings before interest and depreciation/amortization divided by all principal

and interest payments>. This financial covenant has been met in the current year.




DEFERRED REVENUE AND SECURITY DEPOSITS

Revenue received in the current year which relates to projects in the following year is deferred and

recorded as revenue in the subsequent year. The changes in the deferred revenue balance are as

follows2012 2011

Beginning balance $ 9,200 5 20,000

Less amount recognized as revenue in the year (8,700) (20,000)

Add amounts received related to next fiscal year 5,000 8,000

Add rental deposits received 1,200

$ 5,500 $ 9.200

8 ENDOWMENT FUND

The Society has a total of $110000 (2011 $110,000) contributed into the Vancouver Foundation’s

‘Children’s Festival Fund”. At September 30. 2012, the market value of the fund is $117,685 (2011 -

$111 ,019) The capital of the fund is invested in perpetuity with the Vancouver Foundation. The income

earned is available to the Society on a periodic basis. In the current year, an accrued receivable of

$4,498 (2011 - $4,413> has been recorded for income earned.

9. COMMITMENTS

The Society leases its premises under a long term lease which expires on February 28, 2013. The lease

commitment for the year ended September 30, 2013 is $7,654.

10. ECONOMIC DEPENDENCE

The Society is economically dependent on the continued funding from the Government of Canada, the

Province of British Columbia, the City of Vancouver, and various other private sources.

11. CAPITAL MANAGEMENT

The Society considers its capital to be the balance maintained in its Unrestricted Net Assets. The

primary objective of the Society is to invest its capital in a manner that will allow it to continue as a going

concern and comply with its stated objectives. Capital is invested under the direction of the Board of

Directors of the Society with the objective of providing a reasonable rate of return, minimizing risk and

ensuring adequate liquid investments are on hand for current cash flow requirements (see Note 2). The

Society is not subject to any externally imposed requirements of its capital with exception of the

operating line of credit as indicated in Note 6.

newordf

July 12, 2013

Metro Vancouver Cultural Grants3rd Floor, 4330 Kingsway,Burnaby. BC. V5H 4G8

Dear Ms. Robertson,

Please accept this letter in support of Vancouver International Children’s Festival’s applicationto the Metro Vancouver Cultura Grants Program.

Katharine Carol, Executive Director of Vancouver International Children’s Festival, approachedme many years ago about doing a project for the Festival, but it was only recently that I foundthe right idea. The seed for Me On The Map evolved from the way I’ve been looking at alternateways of mapping in my work for several years now. Notably in PodPlays, where we use anaudio track to guide audience through a story that is linked to a specific walking route in the city,essentially mapping the street with stories.

With Me On The Map, I am seeking to take a practice central to Neworid’s mandate — askingquestions about political responsibility, identity, and difference — to an audience we don’t usuallyaddress: children ten and under. This is also, potentially, the audience for whom our work couldhave the most significant and long-lasting impact. We believe that greater awareness amongchildren of what citizenship is will promote greater civic engagement, higher voter participationand, ultimately, safer neighbourhoods.

This is also an opportunity for Neworld to deepen our relationship with theatre and multi-mediaartist, Jan Derbyshire. We are drawn to Jan’s background with disability arts and her currentstudies in inclusive design. With Jan’s guidance, we will use assistive technology like screenreaders, captioning and audio description. These elements become an integral part of theinstallation environment, rather than a clunky add on or special accomodation.

In addition to the workshop facilitation and artistic creation, Neworld Theatre is contributing thefollowing to the Me on the Map:

• Rehearsal space for development workshops and rehearsals (In Kind)• Recording and editing facilities (In Kind)• $20,000 cash from our operating budget• A dedicated project manager and outreach coordinator (In Kind)

• Partnership with Inclusive Design Research Centre (IDRC) for development ofsmartphone app (used in development process) and performance environment

We are very excited about this new partnership with Vancouver International Children’s Festivaland the potential lasting impact this project may have on Vancouver’s next generation. We lookforward to your support.

Yours truly,

Adrienne Wong, Artistic Producer

July 12, 2013

Metro Vancouver Cultural Grants

3rd Floor, 4330 Kingsway,Burnaby. BC. V5H 4GB

Dear Members of the Assessment Comm[ttee,

I am writing to express the Inclusive Design Research Centre’s (IDRC) intention to

partner with Neworld Theatre for their Me on the Map project. Jan Derbyshire is

currently completing her graduate degree at the Masters program in inclusive

design associated with the IDRC and has been a very valuable addition to the

program. The IDRC is a research and development centre at OCAD University where

an international community of open source developers, designers, researchers,

advocates, and volunteers work together to ensure that emerging information

technology and practices are designed inclusively. The IDRC is recognized

internationally as a leader in digital inclusion. The group promotes inclusion in a full

complement of activities:

• growing design and development practices,

• creating tools that others can use and extend,

• teaching the principles and techniques of inclusive design,

• advocating for inclusion in international standards, and

• providing services that match solutions with individuals.

Although the IDRC has collaborative partnerships with over 95 organizations around

the world, this will be our first time partnering with a theatre company and we are

thrilled to be able to apply our program and expertise to this project. The arts are

an invaluable way to educate children about the world and set positive examples

for the next generation. This project is particularly important to us for two

reasons: 1) it will incorporate inclusive design from its conception and 2> it will

include children’s perspectives in its development and creation. We are also

excited to be partnering with an arts organization from British Columbia. Even

though, we are an international organization it is important to us that we make

national connections and partnerships like this one.

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Submitted by: Leslee Silverman,Director of Strategic PlanningVancouver International Children’s Festival

I. Introduction

II. Strategic Directions, Outcomes, Measures and Critical Results

Ill, Visioning and Futures Planning Document

1V. Timeline of the Three Phases of the Strategic Plan

V. Report and Recommendations:UCSC Strategic Consulting Partnership

N..,ii’ .4 the osqomzutnnl (leqully ic’ys.% wr.’d annie1 lit 4; · PDF...

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