NIH’s Public Access Policy: Getting Involved & Getting Compliant

Susan Steelman, MLISHead of Education & Reference Services

UAMS Library March 20, 2013

Disclosure

Susan Steelman discloses that she has no conflict of interest.

Objectives

To provide background regarding NIH’s Public Access Policy

To discuss UAMS Librarians’ involvement in the pilot project and how other librarians can become involved

To provide information on how researchers can become compliant

To share information on NIH’s Enforcement of the policy.

The Law

All articles resulting from any NIH funded (directly or indirectly) projects (in part or

whole) must be made available in PMC within 12 months of publication in a

peer-reviewed journal

Important Dates

Important Dates 2005 – Policy Established April 7, 2008 – Policy Became Mandatory January 2010 – NIH sending reports back

NIH funded grants active Oct. 2007 – to date

NIH contracts signed April 7, 2008 - to date

What’s not covered?

Non peer-reviewed articles

Articles in trade magazines

Editorials or correspondence

Abstracts or proceedings

Books or book chapters

Multimedia or other type of publications

NIH UniStat Pilot Project - Libraries

Harvard Medical School – Countway Library of Medicine

Boston University Medical Center Library

University of Arkansas for Medical Sciences Library

NIH Announcement

Spring 2013 Enforcement Begins Delay processing of

Non-competing continuation grant awards

July 1st start date Compliance must be met for articles attached to

those awards before award will be processed

Question #1

Question #2

Challenges for Researchers

Publication Dates of Articles Covered Types of Articles Covered Publisher Submissions vs. Author Submissions Complicated Submission Process Knowing the Numbers… NIHMS # vs. PMCID# Rejection of Progress Reports Publisher Permission Refusal

PMID: 18214850 PMCID: PMC2562898

How to Get Involved

Know the Policy & Submission Methods

Be Aware of Publishing Roadblocks

Get a PACM Role Designation

Learn the System

Fact Sheet Compiled

Presentations & Newsletter Articles

Building Contact Points in Departments

Customized Reports

Methods for Manuscript Submission

A – Author publishes an article in an open access journal (auto deposit)

B - Author requests that the publisher deposit article in PMC (fee-based)

C - Author or designee deposits via NIHMSS

D - Publisher deposits article in NIHMSS & author must approve/complete the process.

Submission Process - Authors

Clarifications from NIH

If journal is embargoed, can it still go in MSS?

What to do about researchers no longer at institution?

If publisher auto-submits, will PMC ID number be automatically sent to PI?

Do articles have to be indexed in

MEDLINE to be accepted in PMC?

PACM System

Helping Your Researchers

What Can You Do?

Provide customized reports on compliance

Provide them with form letter (for publishers) customized for your institution

Provide presentations in their units / depts.

Encourage them to start the conversation w/ subgrant awardees

Important Tips

Authors must retain right to submit to PMC when signing copyright agreement

Authors should start submission process upon acceptance for publication

3 months after publication date – shows up on non-compliant list

Embargo date can be set by author

Question #3

Question #4

Organized Webpage

http://www.library.uams.edu/schpub/nihpolicy.aspx

Resources

Google Drive https://docs.google.com/folder/d/0B6-FIjB8QQKHUV9SOWpWT0h4Q2c/edit

Form Letter to Publisher – Requests Permission to Submit Manuscript

Customized Reports

Susan Steelman, MLISHead of Education & Reference Services

Univ. of Arkansas for Medical Sciences Library

501-686-6737SCSteelman@uams.edu

QUESTIONS?

1 hour MLA CE available through April 5th

https://www.surveymonkey.com/s/nihpapcompliance

Wednesday, April 17, 201310:30 am CTTopic: Once Upon A Time: Using Evaluation Findings To Tell Your Project’s StoryGuest Speaker: Cindy Olney, Evaluation Specialist, Outreach Evaluation Resource Center (OERC) Join us!

April SCRCONNECTions