NIH RESEARCH CONTRACTS Rosemary M. Hamill Procurement Analyst Office of Acquisitions National Cancer...
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NIH RESEARCH CONTRACTS
Rosemary M. HamillProcurement AnalystOffice of Acquisitions
National Cancer Institute NIH/DHHS
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NIH Research Contracts
What are they?
How do you find out about them?
How are successful offerors selected?
Should you try to get a contract?
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Research Project Grants and R&D Contracts at the NIH
02468
1012141618
2010
Grants
Contracts
Obligations in billions of dollars in 2010
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NIH FY 2010 ACQUISITIONS R&D Contracts $2,649.0M
NIAID, 848.4, 32.0%
NCI, 694.7, 26.2%
NHLBI, 296.3, 11.2%
NICHD, 176.8, 6.7%
NIDA, 272.4, 10.3%
NIEHS, 120.2, 4.5%
NLM, 186.9, 7.1%
CC, 0.1, 0.0%
ORF, 0.1, 0.0%
OLAO, 53.1, 2.0%
Chart Title
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NIH FY 2009 ACQUISITIONSR&D CONTRACTS: $2,809.1 M
NIAID, $831.2, 29.6%
NCI, $892.6, 31.8%NHLBI, $272.9, 9.7%
NICHD, $243.1, 8.7%
NIDA, $260.3, 9.3%
NIEHS, $99.0, 3.5%
NLM, $157.9, 5.6%
CC, $0.6, 0.0%
OLAO, $51.5, 1.8%
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LEASES127.72.1%
NON R&D CONTRACTS
2270.238.0%
SIMP ACQ317
5.3%
MISC109.71.8%
R&D CONTRACTS2649
44.3%
BPAS168.12.8%
PURCHASE CARDS331.55.5%
Chart Title
NIH FY 2010 TOTAL ACQUISITIONS $5,973.2 M
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NIH FY 2009 TOTAL ACQUISITIONS $5,474.3M
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Contracts: What Are They?
• The Federal Acquisition Regulation (FAR) defines contracts as mutually binding legal relationship obligating the seller to furnish supplies or services and the buyer to pay for them.
• Contracts are subject to protests, claims, and termination for default or convenience.
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Contracts: What Are They?
• Not a grant or a cooperative agreement.
• Used when the primary purpose is to acquire goods or services for the direct use or benefit of the Government.
• Usually result from an offer made by a bidder or offeror and acceptance of that offer. Can be competitive or sole source.
• Government-initiated Statement of Work.
• Greater Government control/direction of project.
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What Else?
• Contracting Processes1. Sealed bidding – involves competitive bids, public
opening of bids, and award2. Contracting by negotiation
• Most R&D projects will be negotiated • Types of Contracts
1. Fixed-price- agreement to deliver services at the time specified for a price that cannot be changed
2. Cost-reimbursement- used when uncertainties exist such that cost of performance cannot be estimated with sufficient reasonableness to use a fixed-price contract • Most R&D projects are cost-reimbursement
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Similarities to Grants• Peer review of concepts and proposals including use of
Scientific Review Officers
• Team Approach to Contract Management– Contracting Officer/Contract Specialist and Project
Officer (PO/COTR)
• Required compliance with regulations and policies, such as animal welfare, human subject protection, fiscal management and administrative compliance
• Submission of invoices and technical progress reports
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Differences between Contracts and Grants
• Federal Acquisition Regulation, Health and Human Services Acquisition Regulation, NIH acquisition policies
• Proposals are evaluated against technical evaluation criteria created for that project
• Will likely involve negotiations and an opportunity to submit revised proposals at the conclusion of negotiations
• Subject to public policy initiatives and social and economic programs
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How Do I Find Out About Contracts?
• Plans to award contracts and notice of awarded contracts exceeding $25,000 are published in the Federal Business Opportunities http://www.fbo.gov
• NIH RFPs http://oamp.od.nih.gov/
• NIH Guide for Grants and Contracts http://grants.nih.gov/grants/guide/
• Electronic Guide to NIH Acquisition http://acq-map.oamp.od.nih.gov
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Information from IC Website
• RFP No. NO1DA-11-8899 – Development and Manufacture of Pharmaceutical Products for Addiction Treatment
• RFP Release Date: March 3, 2011
• Receipt Dates: Letter of Intent - March 24, 2011; Proposal - May 3, 2011
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Sample Technical Evaluation Criteria 1. Technical Approach - 35 Points Suitability and feasibility; methods and procedures
2. Scientific Rationale - 30 Points
Soundness of the scientific rationale of the proposed concept;
rationale of the likelihood of obtaining goal
3. Qualifications and Availability of Proposed
Scientific and Management Staff - 25 Points Leadership and Management Structure; Scientific
and Technical Staff; Subcontractors 4. Facilities and Resources - 10 Points
Documented availability and adequacy of facilities,
equipment, and resources
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Should You Try to Get an NIH Contract?
• Keep in mind that in FY2011 the NIH expects to award nearly $3 billion in research contracts.
• Preparing a proposal requires individual and institutional resources.
• You must realistically assess your chances of winning a contract.
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• Carefully read the Request for Proposals that interests you. It contains all the information needed to prepare a proposal.
• Will you be able to convince peer reviewers that you understand the problem and have a sound approach?
• How would your personnel, especially key personnel, rate in an evaluation?
• How would your facilities score?
• If you are not successful, request a debriefing from the CO to find out why you were not selected for award and to get information that will help you better compete in the future.
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Additional Information • The NIH Contracts Page
http://ocm.od.nih.gov/contracts/contract.htm contains a link to “A Guide to the NIH Acquisition
Process” and other information.
• Valuable information is also available through the Office of Extramural Research Web site http://grants.nih.gov/grants/oer.htm
• A link to the FAR https://www.acquisition.gov/far/
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• Hopefully you have gained some insight into NIH contracts, including what contracts are and what you need to consider when deciding to pursue an award.
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Questions?
Rosemary M. Hamill
Procurement Analyst
Office of Acquisitions
National Cancer Institute
NIH/DHHS