NGSS Project Update Warehouse Student Collection SIG July 22, 2013 Noon
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Transcript of NGSS Project Update Warehouse Student Collection SIG July 22, 2013 Noon
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NGSS
NGSS Project Update
Warehouse Student Collection SIGJuly 22, 2013
Noon
1NGSS Project Update CONFIDENTIAL
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NGSS Purpose of Today’s Meeting
Review and discuss the NGSS project team’svision, approach and project status.
Address your questions and concerns
NGSS Project Update CONFIDENTIAL 2
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NGSS Vision
¨ Innovation in academic programs and student services is key to the future of the University.
¨ Need flexibility to deliver services and information in an ever-changing landscape of technology, globalization and policy developments.
¨ The evolving Next Generation of Student Systems (NGSS) must be flexible and dynamic to:• Support expansion of non-traditional learning structures• Provide quality self-service at any place and any time, on any device• Deliver a Penn-quality experience to a broader constituency
(e.g. parents, ad-hoc learners, employers, vendors, etc.)• Lower barriers to access and flow of student information
NGSS Project Update CONFIDENTIAL 3
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NGSS Today’s Situation
Today’s core student systems constrain our ability to deliver this vision.
¨ We cannot capture more comprehensive student, course and academic program data such as international biographic / demographic data in names, addresses, telephone numbers, etc.
¨ We are limited our ability to store historical versions of course descriptions (1), the number of simultaneous academic program enrollments (2), the number of course instructors (9), etc.
¨ More than 90% of the data transfers to/from the core student records system are done overnight (batch processing) with accompanying delays and adverse impact on customer service (slide14 & handout).
¨ We lose information as it flows through systems. For example, full student name information is lost for ~74% of undergraduates (slide 15 and handout).
NGSS Project Update CONFIDENTIAL 4
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NGSS Evaluation Process
¨ Full NGSS project scope is Student Records & Registration, Student Accounts, Financial Aid and core, common features. Admissions is not included.
¨ Thorough analysis of requirements & product marketplace. Two viable options at time of evaluation: Oracle (Campus Solutions) & Ellucian (Banner).
¨ Market share of large research universities: Ellucian 32%, Oracle 36%, homegrown & other 32%. (see slide 16 for a breakdown of our Ivy+ peers).
¨ RFP & on-campus demonstrations completed fall ‘12.
¨ Approach, timeline and budget estimates prepared.
NGSS Project Update CONFIDENTIAL 5
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NGSS Approach
NGSS Project Update CONFIDENTIAL 6
The content presented on this slide for now must remain CONFIDENTIAL
to provide leverage for contract negotiations.
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NGSS Benefits
¨ Student Accounts & foundation for Student Records deployed first, with accompanying near-term benefits: • Real-time transactions & streamlined services. • Lays groundwork for enhanced self-service, security & reporting.• Begins move to flexible academic and student data structures
needed for all releases .• Replaces oldest core student system first.
¨ Later releases deliver core components for Student Records & Financial Aid, and position Penn to manage the full breadth of capabilities to support current and future needs, such as:• Students simultaneously enrolled in three or more programs.• Expanded support for non-traditional students and programs.• Enhanced self service registration and degree planning.• Increased flexibility for transcripts & comprehensive student
records.
NGSS Project Update CONFIDENTIAL 7
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NGSS Deployment Strategy
NGSS Project Update CONFIDENTIAL 8
The content presented on this slide for now must remain CONFIDENTIAL
to provide leverage for contract negotiations.
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NGSS Estimated Timeline
NGSS Project Update CONFIDENTIAL 9
The content presented on this slide for now must remain CONFIDENTIAL
to provide leverage for contract negotiations.
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NGSS Current Status
NGSS Project Update CONFIDENTIAL 10
The content presented on this slide for now must remain CONFIDENTIAL
to provide leverage for contract negotiations.
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NGSS Appendices
NGSS Project Update CONFIDENTIAL 11
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NGSS Student Records Data Flows
NGSS Project Update CONFIDENTIAL 12
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NGSS Name Changes
NGSS Project Update CONFIDENTIAL 13