NGKS-PEZ 15

DEPARTMENT OF THE ARMY LAND COMPONENT, JOINT FORCES HEADQUARTERS KANSAS
2722 SW TOPEKA BOULEVARD TOPEKA, KANSAS 66611-1287
NGKS-PEZ 15 October 2021
MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Letter of Instructions for the Kansas Army National Guard (KSARNG) Fiscal Year 2022 (FY22) Enlisted Promotion System (EPS) Request for Fill (RFF) Process
1. References:
b. AR 600-106, Flying Status for Nonrated Army Aviation Personnel.
c. NGR 600-5, The Active Guard Reserve (AGR) Program Title 32, Full Time National Guard Duty (FTNGD) Management.
d. NGR 600-200 Enlisted Personnel Management.
e. ARNG-HRH PPOM #21-026, Consolidated Enlisted Promotion Policies.
f. ARNG-HRH PPOM #21-008, Revised Consolidated Exceptions to Policy Concerning Army National Guard (ARNG) Enlisted Promotions During the Coronavirus (COVID-19) Outbreak.
g. ARNG-HRH, PPOM #20-048, Temporary Promotion (Sergeant through Sergeant Major).
h. KSARNG SOP 600-200-1 Kansas Army National Guard Enlisted Career Management Program (ECMP).
i. HRO Policy Letter #4-1, Filling and Management of Army AGR Positions.
j. Memorandum of Instructions for Fiscal Year (FY) 2022 Kansas Army National Guard (KSARNG) Promotion Boards.
2. Purpose. To provide Major Subordinate Commands (MSCs) and lower echelons guidance on the KSARNG FY22 EPS cycle RFF process for vacant positions in the grade of E-5 through E-7, E8 and E-9 fills, special fills, exhausted list procedures, State- wide Vacancy Annoncements (SWVA), AGR fills, Standby Advisory Boards (STAB), removal from the Promotion Eligibility List (PEL) and Deployment Manning Document (DMD) promotions.
NGKS-PEZ SUBJECT: Letter of Instructions for the Kansas Army National Guard (KSARNG) Fiscal Year 2022 (FY22) Enlisted Promotion System (EPS) Request for Fill (RFF) Process
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3. The following guidance may change due to system capabilities and/or mission requirements. Updates will be published as an approved change to the LOI.
4. The G-1 Enlisted Personnel section (G1-E) will publish the FY22 Promotion Eligibility List (PEL) on 15 October 2021. The PEL will be published bi-monthly on Fridays for the remainder of the FY22 EPS cycle. All EPS actions will be processed through an Integrated Personnel & Pay System – Army (IPPS-A) Help Center Case. Requests received outside of IPPS-A will not be processed.
5. Identifying Vacant Positions.
a. The G1-E will process a Position Vacant Report (PVR) monthly. The report is processed through the IPPS-A Assignments tile, Assignment Reports tab.
b. The G1-E will send the PVR, by the third Thursday of every month, to the MSC provider group through an IPPS-A Help Center Case – “RFF case.” The RFF case is created through the IPPS-A Member 360 View tile, on behalf of the MSC point of contact (POC). A suspense date for return of the RFF case with PVR to the “NGKS G1 EPS” provider group will be noted in the RFF case problem summary field.
c. Upon receipt of the RFF case, the MSC will cross-reference the PVR with a current Assignment Detail Report (ADR). The ADR is processed through the IPPS-A Assignments tile, Assignment Reports tab. The MSC will cross-reference for the following:
(1) Position numbers shown on both the PVR and the ADR. If a position number is on the ADR, it is no longer vacant. A control number cannot be issued for the position. The MSC will update the remarks column of the PVR for the position as “NO LONGER VACANT.”
(2) Soldiers in the grade of E-5 through E-7 whose position title is “Standard Excess” or “Excess due to MTOE Change” on the ADR. No control numbers can be issued to the Unit Identification Code (UIC) and grade that contain Soldiers whose position title is “Standard Excess” or “Excess due to MTOE Change” on the ADR. Soldiers with the reference postion are considerd excess NCOs. The MSC will update the Remarks column of the PVR for the UIC and all positions within the excess NCO’s grade as “EXCESS NCO.”
(3) Active Guard Reserve (AGR) positions. AGR position guidance is outlined in reference 1i for appropriate actions prior to requesting RFF issuance. The remarks on AGR positions will be “AGR.” See annex D for AGR RFF procedures.
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d. After cross-referencing the PVR with the ADR, and updating the remarks column on the PVR, the MSC will distribute the PVR to lower echelons for available position remarks. Once the PVR is returned to the MSC with available position remarks, the MSC will attach the PVR to the RFF case under the notes section. The MSC will assign the RFF case to the “NGKS G1 EPS” provider group by the suspense date.
e. Control number issuance will be denied for the following (See enclosure 1):
(1) MSC returns the RFF case to the “NGKS G1 EPS” provider group after the suspense date.
(2) UIC has excess NCOs within the grade requested.
6. Control Number Creation.
a. The G1-E will issue control numbers and worksheets for vacant positions from the PVR which have the remark “RFF.” Control number issuance for requested position numbers will be in numerical order by date and time stamp that each MSC returns the RFF case to the “NGKS G1 EPS” provider group. The effective dates of control numbers will be the date the MSC returns the RFF case. The sequence of control number issuance will be ascending position number for each MSC PVR. See enclosure 1.
b. The G1-E will draft control number worksheets for vacant positions and add Soldiers that meet the preliminary eligibility requirements from the current PEL. Special fill request control number worksheet creation will follow the procedures outlined in Annex A. If a position is vacant for 30 or more days with no remarks on the PVR, the G1-E will take control of the vacant position by issuing a control number.
c. Once all control numbers have been issued for an MSC, the G1-E will upload the completed PVR to the RFF case, and notify the MSC through email that the case has been completed.
d. The G1-E will send control number worksheets to the MSC through an IPPS-A Help Center Case (control number case). The control number case is created through the IPPS-A Member 360 View tile, on behalf of the MSC POC. Once the control number worksheet has been issued, and added to the notes section, the control number case is assigned to the MSC provider group for review and selection.
7. Selection and Promotion Process.
a. Upon receipt of the control number case, the MSC or lower echelon will verify promotion eligibility of Soldiers on the control number worksheet in accordance with (IAW) reference 1a.
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The first eligible and available Soldier will be selected for the position. If a control number case is not returned to the “NGKS G1 EPS” provider group within 30 days, the G1-E will complete the selection process without notice to the MSC.
(1) The only Soldiers who must be contacted for a letter of acceptance or declination are those who are participating in the Title 32 Active Guard Reserve (T32 AGR) program, those who are participating in the State-Wide Vacancy Announcement (SWVA) program, and Soldiers in flight status.
(a) Soldiers participating in the T32 AGR program are identified with the active status program ID (ASP ID) of “IASTP_A” IASTP_E” “IASTP_N” or “IASTP_F” in the IPPS-A Person Profile tile, Assignment Information tab, Active Status Program section. The T32 AGR ASP ID row, Effective Status field must show “Active” for a Soldier to be actively participating in the T32 AGR program. Acceptance and declinations of AGR positions follows guidance in reference 1a, 1c and AR 614-200.
(b) Soldiers participating in the SWVA program are identified with the RES_ASCO “C4” in the IPPS-A Personnel Restrictions tile, Restrictions tab. The RES_ASCO “C4” row must have a blank End Date field for a Soldier to be actively participating in the SWVA program. Once notification of the position is sent to the SWVA Soldier, they will be given ten business days to respond. Acceptance and declinations will be in writing from the Soldier by either sending an email from their official military email account, or by submitting a hand or digitally-signed letter. If the Soldier fails to respond in the allotted time, it will be recorded as a declination of the position. The Soldier will maintain list standing on the PEL but will be ineligible for any future EPS control numbers.
(c) Soldiers who are in a flight status are identified with the special qualifications identifier (SQI) of “F” and is located in the IPPS-A Person Profile tile, Skills tab. These Soldiers will be given the opportunity to accept or decline promotions that would remove them from their flight status without any effect on their placement on the PEL. Once notification of the position is sent to the Soldier in flight status, they will be given ten business days to respond. Acceptance and declinations must be in writing from the Soldier by either sending an email from their official military email account, or by submitting a hand or digitally-signed letter. If the Soldier fails to respond in the allotted time, it will be recorded as a declination of the position. Acceptance and declinations must be in writing IAW reference 1b. Soldiers who decline will remain on the PEL.
b. The Soldier selected for the position will be identified by adding “ELIGIBLE” to the remarks column on the control number worksheet. An eligibility check for the Soldier selected is required to be included in the description box before returning the control number case to the “NGKS G1 EPS” provider group. See enclosure 2.
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The MSC will add the control number worksheet to the control number case under the notes section, enter “SELECTION” following the control number in the problem summary field, and assign the control number case to the “NGKS G1 EPS” provider group. See enclosure 3.
(1) The G1-E will process control numbers in numerical order by vacant position job code (MOS) and will verify that the selected Soldier is eligible for the position. The G1-E will complete the process by completing the applicable transactions (transfer/promotion) then close the control number case.
(2) Soldiers who are enrolled in the STEP program are identified by RES-ASCO “U5.” Soldiers will be counseled by the Commander of the home UIC on STEP program requirements. The Commander must counsel the Soldier before removal from the STEP program. Transfers of STEP Soldiers are prohibited unless an Exception To Policy (ETP) is granted by the Director of Personnel.
(3) If applicable, the gaining MSC will be responsible for temporarily attaching the Soldier back to the previous UIC in order to clear property and finalize any other items the unit deems necessary.
c. If all Soldiers on the control number worksheet are ineligible for selection, the ineligibility reason for each Soldier will be identified in the remarks column. The MSC will add the control number worksheet to the control number case under the notes section. The MSC will add one of the following requests to the control number case problem summary field following the control number: “LIST EXHAUSTED CANCEL” to cancel the control number, “LIST EXHAUSTED SWVA” to transition the vacant position to SWVA, or “LIST EXHAUSTED RE-ISSUE” to request that G1-E issue a new control number for the position (See enclosure 3). The MSC will then assign the control number case to the “NGKS G1 EPS” provider group. The G1-E will verify that all Soldiers on the control number worksheet are ineligible for selection. Depending on the control number case problem summary field request, G1-E may cancel the control number, assign a SWVA control number (see Annex B for exhausted list procedures), or issue a new control number with an effective date of control number case return to the “NGKS G1 EPS” provider group.
d. Declinations of promotions or selections must be submitted by the Soldier in writing in the form of an email from the Soldier’s official military email account or a hand or digital signed letter.
(1) The MSC will send the declination document to G1-E in a Help Center Case by creating it through the IPPS-A Member 360 View tile, on behalf of the Soldier. The MSC will attach the declination document in the notes section, enter “DECLINATION OF PROMOTION/SELECTION” in the problem summary field, and assign the case it to the “NGKS G1 EPS” provider group. See enclosure 3.
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(2) If applicable, G1-E will revoke the promotion order.
(3) If applicable, the G1-E will add the date of declination to the RES_ASCO “U5” End Date field.
(4) The Soldier will be reassigned to their previous position. If the previous position is no longer vacant, the Soldier will be reassigned to a position within the UIC that is equal to the Soldiers’ grade and PMOS, SMOS, AMOS as identified in the IPPS- A Person Profile tile, Career Management tab, Jobcode section.
(5) If there are no vacant positions that are equal to the Soldiers’ PMOS, SMOS or AMOS, the Soldier will be reassigned to a vacant position equal to their grade as unqualified. If there are no vacant positions that correlate with the Soldiers’ grade, the Soldier will be reassigned to a “Standard Excess” position, and will be assigned to the first available vacant position equal to their grade.
(6) After declination transactions are complete, the Soldier will be removed from the PEL for the remainder of the FY22 EPS cycle.
e. E-8 and E-9 vacancies will be filled through the Enlisted Management Program (ECMP) IAW reference 1h. All ECMB recommendations are approved by the Commander, Kansas Army National Guard and are processed by G1-E utilizing a IPPS- A Help Center Case within the “NGKS G1 EPM” provider group.
8. Point of contact for this LOI is the G1-E at the following phone numbers (785) 646-0124/0116 or by email at [email protected].
11 Encls ROBERT K. STINSON 1. EPS Control Number Management COL, GS, KSARNG 2. Eligibility Check Director of Personnel 3. Naming Conventions 4. SWVA Application Cover Sheet 5. SWVA Board Composition 6. SWVA Board Score Sheet 7. 4100 Worksheet 8. STAB DA Form 4187 9. DMD DA Form 4187 10. DMD DA Form 4856 11. PPOM #20-048 DA Form 4856
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DISTRIBUTION: Cdr, 35th Infantry Division Cdr, 130th Field Artillery Brigade Cdr, 635th Regional Support Group Cdr, 69th Troop Command Cdr, 235th Regiment JFHQ-SEL Land Component CSM ANNEXES: Annex A – Special Fill Requests Annex B – Exhausted List Procedures Annex C – Statewide Vacancy Announcement Application and Board Instruction Annex D – Requesting AGR Control Numbers Annex E – Standby Advisory Board (STAB) Annex F – Removing Soldiers from PEL Annex G – DMD Promotions
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Annex A – Special Fill Requests 1. Special Fill requests are for vacant positions within the KSARNG involving additional prerequisites and/or assignment criteria to maintain unit readiness. 2. Instructor positions at the Kansas Regional Training Institute (KSRTI). a. First priority will be given to Soldiers holding the applicable CPMOS (already qualified and holding a SQI of “8”). This would be for specific MOS instructor positions for classes taught (Examples are 88M and 68W). For non-MOS specific instructor positions it would be MOS non-specific ranked by PEL number to those holding "8" SQI. b. Second priority will be CPMOS qualified Soldiers that have requested to be an instructor on their IPPS-A Promotion Board Preferences but lacking the “8” SQI. c. Third priority are Soldiers holding the CPMOS that did not request to be an instructor on their IPPS-A Promotion Board Preferences and are lacking the “8” SQI. This would be for specific MOS instructor positions for classes taught (Examples are 92Y and 68W). For non-MOS specific instructors it would be CPMOS non-specific ranked by PEL number. d. As outlined in reference 1d. paragraph 2-22, Soldiers selected for instructor positions will be stabilized for 36 months. The State Military Personnel Management Office (MPMO)/G1 will make the final determination in concert with the Commander of the KSRTI in regards to stabilization waivers. Instructors may be reassigned and or promoted within the KSRTI to other instructor positions with less than 36 months stablization to fill higher priority assignments. e. If a Soldier meets the qualifications but does not wish to perform instructor duties, they will decline the position/promotion (in writing) and will be removed from the PEL list. 3. Officer Candidate School (OCS) platoon trainers/NCO positions at the KSRTI require Soldiers to annually pass a standard, three –event (no alternate events) Army Physical Fitness Test (APFT) (further guidance will be published when ACFT becomes the test of record). Soldiers with profiles preventing them from taking the standard three- event APFT may not be selected or promoted into these positions. However, Soldiers selected for the OCS Instructor positons are able to have an alternate events. 4. Soldiers assigned to Weapons of Mass Destruction Civil Support Teams (WMD- CST) are governed by CNGBI 3501-00. Soldiers selected for WMD-CST positions may not be promoted until they are both MOS and SQI qualified for the WMD-CST position.
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Annex A – Special Fill Requests (Continued) WMD-CST position priority of fill will be to Soldiers awarded the “R” SQI. If a Soldier meets the qualifications but does not wish to perform WMD-CST duties, they will decline the position/promotion (in writing) and will not be removed from the PEL list. 5. For flight company positions, the following will apply: a. Soldiers will not be promoted until a qualifying flight physical is approved. Once a flight physical is approved, the date of rank will be the date the requested control number was issued. It may take up to four months before a qualifying flight physical is approved. b. If a Soldier fails to attain a qualifying flight physical, they will return to the unit in which they came from or to another available vacancy and will remain on the PEL. c. If a Soldier does not wish to perform flight duties, they will decline the selection/promotion (in writing) and will not be removed from the PEL. 6. Aviation Standardization for the 15 series career management field within the 1st Battalion 108th Aviation Regiment: The G1-E will use the following criteria for fill requests: a. First priority will be given to Soldiers holding the CPMOS and holding an ASI of “N1.” b. Second priority is to Soldiers holding the CPMOS but lacking the “N1” ASI. 7. Sniper positions in the 1-635th Armor Regiment. G1-E will use the following criteria for fill requests: a. First priority will be given to Soldiers holding the CPMOS (already qualified and holding an ASI of “B4”). b. Second priority is to Soldiers holding the MOS, but lacking the “B4” ASI. 8. 11 Career Management Fields (CMF) and 19 CMF Master Gunner Positions in 1st Battalion, 635th Armor Regiment: G1-E will use the following criteria for fill requests: a. First priority will be given to Soldiers holding the CPMOS (already qualified and holding an ASI of “J3”, “A8”, or “K8”). b. Second priority is to Soldiers holding the MOS, but lacking the “J3”, “A8”, or “K8” ASI.
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Annex A – Special Fill Requests (Continued) 9. 68W Flight Paramedic Positions in the 1st Battalion 108th Aviation Regiment: The G1-E will use the following criteria for fill requests: a. First priority will be given to Soldiers holding the 68W CPMOS (already qualified and holding an ASI of “F2”). b. Second priority is to Soldiers holding the 68W CPMOS, but lacking the “F2” ASI. 10. Soldiers assigned to the KSARNG Recruiting and Retention Battalion are governed by NGR 601-1, Army National Guard Strength Maintenance Program, dated 01 January 2019. 11. Promotion of personnel selected for an AGR position after the promotion list was exhausted of AGR personnel will be managed IAW reference 1i.
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Annex B – Exhausted List Procedures 1. If all Soldiers on the control number worksheet are ineligible, the following procedures will be used to fill the vacant position. Units must request exhausted list names through their MSC to G1-E. a. The exhausted list will be comprised of Soldiers on the PEL with the CPMOS that have selected a different region option. Soldiers who decline (in writing) will not be removed from the PEL.
b. If a Soldier is not selected from the exhausted list, then the control number will transition to a State-Wide Vacancy Announcement (SWVA). c. SWVAs are posted on the Kansas TAG website https://kansastag.gov/OPP.asp?PageID=557 . d. See Annex C for State-wide Vacancy Announcement application submission and Board Instruction.
e. If the positon is unable to be filled, the vacancy will be advertised nationwide on S1NET at https://www.milsuite.mil/book/community/spaces/apf/s1net/jobannouncementsmobvaca ncies.
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Annex C – State-wide Vacancy Announcement Application and Board Instruction
1. The Statewide Vacancy Announcement (SWVA) procedures are utilized to identify Soldiers available to fill critical NCO vacancies which are unable to be filled through normal fill process as outline in reference 1a, Chapter 7. SWVAs are posted on the Kansas TAG website https://kansastag.gov/OPP.asp?PageID=557 .
2. Minimum Eligibility Requirements are as follows:
a. Traditional (M-Day) Soldiers may apply for all vacancies advertised.
b. Must be a Basic Leaders Course (BLC) graduate, or equivalent professional military education.
c. The Soldier must not be flagged or have circumstances where a flag is warranted IAW AR 600-8-2.
d. Prior to applying for a SWVA, it is highly encouraged for Soldiers to view the specifications of the vacant position/MOS. Enlisted MOS specifications are provied in Chapter 10C Smartbook DA PAM 611-21. To view the specifications, select the hyperlink to the left of the MOS description https://www.milsuite.mil/book/docs/DOC-159575 .
3. Application Instructions are as follows:
a. Soldiers must compile the minimum required documentation for application:
(1) Kansas Army National Guard State-Wide Vacancy Announcement Application Cover Sheet. See enclosure 4.
(2) Letter of Interest indicating a desire to voluntarily transfer to the advertised position.
(3) Resume.
(5) Official Transcripts (if applicable).
(6) Last five Noncommissioned Officer Evaluation Reports (NCOER, DA From 2166-9-1 or DA Form 2166-9-2). See https://iperms.hrc.army.mil/login/.
(7) Last Professional Miltary Education (PME) Service School Academic Evaluation Report (DA Form 1059) See https://iperms.hrc.army.mil/login/.
Annex C – State-wide Vacancy Announcement Application and Board Instruction (Continued)
(8) Current Medical Protection System – Individual Medical Readiness (MEDPROS-IMR) Record. See https://medpros.mods.army.mil/portal/#/. Double click the “Medical Readiness Portal tab on the left which will take you to your IMR.
(9) Profile (DA From 3349) (if applicable). See https://medpros.mods.army.mil/portal/#/ .
(10) Memorandum to explain missing or outdated documents (if applicable).
b. Soldiers must scan the application as one packet in Adobe PDF format, titled with the applicable control number underscore last name (Example: 2021-SWVA- 001_SMITH).
c. Soldiers must send complete packets to ng.ks.ksarng.mbx.enlisted- [email protected]. The subject line of the email must include the applicable control number underscore last name (Example: 2021-SWVA-001_SMITH). Soldiers must provide all of the required information and documents in the format as stated in the cover sheet by the SWVA closing date. Failure to do so will result in packet denial.
4. Selection for a SWVA is a voluntary change of MOS and will terminate Selected Reserve Incentive Program (SRIP) contracts. Soldiers should contact the Kansas Army National Guard Incentives Manger at (785) 646-0155 to determine termination and/or recoupment actions that may result from being selected for a SWVA.
5. Non-duty MOS qualified personnel must agree to become duty MOS qualified within one year IAW 1d. Soldiers not holding the requiste PME for promotion must agree to complete all PME requirements within the prescribed time frame outlined in reference 1a table 7-4. The G1 may approve an extension beyond the prescribed timeframes based on training seat availability or other extenuating circumstances.
6. If applicable, Soldiers selected for a SWVA will be promoted upon award of the Career Progression MOS, completion of requisite PME and PEL standing.
7. Soldiers who have questions regarding eligibility requirements, application instructions, or application contents should notify their Readiness NCO or the SWVA control number point of contact.
8. Applications will be reviewed upon receipt. Any incomplete packets will be returned without action for the applicant to correct and resubmit prior to the closing date.
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Annex C – State-wide Vacancy Announcement Application and Board Instruction (Continued) After the closing date of the SWVA, the G1-E will compile all of the applications and ensure minimum requirements are met and forward the applications to the MSC for selection though the IPPS-A Help Center Case.
9. MSCs are responsible for SWVA selections. All MSCs will conduct a board for each SWVA advertised, reviewing all applications for that positon. The board will be a paper board unless the MSC requested an in-person selection board prior to the posting of the SWVA. The requirement of an in-person selection will be annotated on the SWVA announcement. MSCs with one applicant can waive a board but it must be annotated in the worksheet.
10. MSC selections boards will:
a. At a minimum, be comprised of three Soldiers who out rank the applicant. One board member must be the vacant unit’s First Sergeant. This can be waived if the Battalion CSM or Brigade CSM is present. See enclosure 5.
b. The SWVA Selection Board Score Sheet is required for all interview types and selections. The MSC will have will one score sheet for each applicant. See enclosure 6.
(1) Section 1- Application Review: The purpose of the application review is to generate administrative points. It focuses on known factors that can be determined by reviewing documents provided within an application only. Examples of records review but are not limited to experience within the duty position/MOS, military education, time in service, civilian education and awards.
(2) Section 2 - Presence: This section will focus on characteristics and attributes demonstrated by the applicant during the course of the interview. This section is optional and is not needed for paper boards. Examples of presence are but not limited to military courtesy and professionalism, ability to communicate, self- assurance/confidence, attitude and knowledge/understanding of the position.
(3) Section 3 - Interview: This section will focus on topics applicable to the advertised position. Questions/topics should be developed that will help determine the applicant’s ability to succeed if selected. The questions will be the same for each applicant during the interview will be annotated in this section.
c. The SWVA Announcement Board Sheet will be completed last. The board recorder will complete the Selection Panel Composition page and the Selection Board Order of Merit List (OML). Only the unit’s First Sergeant, Battalion CSM or Brigade CSM can sign as the Selection Official.
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Annex C – State-wide Vacancy Announcement Application and Board Instruction (Continued) d. A DA Form 4856 is required for a selected applicant with a home or record (HOR) greater than 50 miles from the duty position location.
e. MSCs are able to deny any applicant(s) but must provide justification of denial in a memorandum signed by the President of the Board routed through the Battalion and Brigade CSM.
f. The MSC will return selection packets to the IPPS-A control number case and will include the SWVA Board Composition Worksheet, SWVA Selection Board Score Sheet and mileage counseling (if applicable). The SWVA Announcement Board Worksheet must be signed by the Battalion and Brigade CSM prior to being submitted to the “NGKS G1 EPS” provider group.
12. G1-E will complete the following steps to close out the SWVA:
a. Forward all interview documents to the Land Component CSM. The G1-E will obtain the Land Component’s CSM signature on the SWVA Board Worksheet. SWVA Board Worksheets that are submitted for approval outside the process will be returned to the MSC to be added to the control number case.
b. Return documents and close out the control number case in iPPS-A.
c. The applicable transactions (transfers, promotions).
d. Once a SWVA has closed, the positon will be removed from the Kansas TAG website.
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Annex D – Requesting AGR Control Numbers 1. The process to fill Army AGR positions will be IAW 1i. 2. Requesting Control Numbers. a. The AGR HRO POC will create an IPPS-A Help Center Case – (RFF case) requesting a control number for the position. The following are required in each RFF case: (1) “AGR RFF_JOB ANNOUNCEMENT NUMBER” must be in the Problem Summary field. See enclosure 3. (2) Position number, grade, MOS, UIC, and control number effective date are required in the description field. b. AGR HRO POC will assign the RFF to the “NGKS G1 EPS” provider group. 3. Control Number Creation. a. G1-E will draft a control number worksheet for the vacant position. The control number worksheet is then attached it to the notes section of the RFF case. If no Soldiers meet the preliminary eligibility requirements, the control number will be considered exhausted. b. Problem Summary field is changed to match the control number (example: 2022- E5-001) for a worksheet that has eligible Soldiers. The Problem Summary field will be changed to the “control number_EXHAUSTED” for worksheets that contain no eligible Soldiers. c. RFF case is returned to HRO by assigning it to the NGKS HRO provider group. If a control number is exhausted upon creation, it is returned with “EXHAUSTED, PROCEED WITH HRO HIRING PROCEDURES” in the description field. AGR HRO will hold the exhausted control number case in the “NGKS HRO” provider group and proceed with new hire procedures in accordance with reference 1i. 4. Selection and Promotion. a. HRO will verify promotion eligibility of Soldiers on the control number worksheet and the first eligible and available Soldier will be selected for the position. If no Soldiers on the worksheet are eligible, the list is exhausted. HRO will identify ineligiblity reasons for Soldier in the remarks column.
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Annex D – Requesting AGR Control Numbers (Continued) b. The selection from the control number worksheet or the new hire selection memorandum is returned to G1-E. (1) When a new hire is selected, HRO will attach the selection memorandum and DA 4187 (containing the Soldier’s start date) in the notes section of the control number case. An eligibility check in the description box is only required if the new hire will receive a promotion into the position. See enclosure 2. (2) Before returning to G1-E, HRO will adjust the problem summary field of the case to “Control Number_SELECTION” and adds the eligibility check (if required) into the description field (enclosure 2). Upon completion, the case is returned to G1-E by assigning it to “NGKS G1 EPS” provider group. c. G1-E will verify the ineligibility of the Soldier’s not selected, the eligibility of the selected Soldier, process the promotion (if applicable), assign appropriate ASCOs and close the control number case. d. HRO will process all permanent and temporary assignment transfers for AGR Soldiers.
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Annex E – Standby Advisory Board (STAB)
1. The standby advisory board is used when a material error existed in Soldier’s record or a Soldier was not considered by the annual boards but met eligibility requirements IAW reference 1j.
2. Soldiers eligible for a STAB who are prior service gains, inter-state (IST) accessed to the KSARNG after 1 September 2021.
4. Other valid reasons for board reconsideration can be found in reference 1a. paragraph 7-49 h(1-9).
5. Reasons that do not constitute for a STAB can be found in reference 1a. paragraph 7-49i (1-9) and paragraph 7-49j.
6. Soldiers selected by a STAB will be integrated into the PEL and their date of eligibility will be the date of the STAB.
7. The G1-E will host a quarterly STAB on the following dates:
a. 9 November 2021.
b. 8 February 2022.
c. 10 May 2022.
d. 9 August 2022.
8. MSC Responsibility: It is the MSC’s responsibility to request a STAB for their Soldiers. MSCs will submit all required documentation in an IPPS-A Help Center Case on behalf of the Soldier to the “NGKS G1 EPS” provider group by close of business (COB) on the Tuesday of the week before the STAB is scheduled. Problem summary will read: “STAB REQUEST_Rank LAST NAME, FIRST NAME” and it will be assigned to the “NGKS G1 EPS” provider group. See enclosure 3.
a. Required documents:
(1) FY22 Kansas Army National Guard 4100 Worksheet. See enclosure 7.
(2) Army National Guard SPC/CPL Promotion Appraisal Worksheet NGB Form 4101-1-R-E (if applicable) IAW reference 1j.
(3) Army National Guard Senior Enlisted Worksheet NGB Form 4100-1B-R-E (if applicable) IAW reference 1j.
(4) DA Form 4187 thru CSM Channels requesting a STAB with justification for a STAB. See enclosure 8.
19
Annex F – Removing Soldiers from PEL 1. Removing Soldiers from the published PEL. a. Administrative Removal. IAW paragraph 7-44 of reference 1a, commanders will promptly notify G1-E and forward supporting documents for administrative removal from the PEL. An approved retirement for the purpose of this LOI is defined as a retirement request/packet at the State G1 level with the “B9” ASCO assigned in IPPS-A. b. Command Initiated Removal. IAW 1a. paragraph 7-45, any commander in a Soldiers chain of command may recommend that the Soldier be removed from a published PEL at any time. Recommendations will not be submitted on isolated acts based on short-term supervision. To ensure a fair and impartial decision, each case must be investigated thoroughly. Recommendations for removal may be submitted for substandard performance. If the commander determines over a reasonable period of time (at least 6 months) that the Soldier’s work is such that promotion to the next higher rank would not be in the best interest of the KSARNG or has declined to such a degree that the Soldier no longer has the potential to perform in the higher rank. (1) When recommending a Soldier for removal, the following must be considered: (a) Punishment under UCMJ or criminal conviction or nonpunitive measures will not automatically be the sole basis to suggest that a Soldier’s name be removed from the list. (b) The Soldier’s conduct before and after the punishment or nonpunitive measures and facts and circumstances leading to and surrounding the misconduct must be considered. (c) To remove a Soldier based solely on a minor or isolated incident of misconduct may be unfair to the Soldier. Removal from a promotion list has far- reaching, long-lasting effects on the Soldier. (d) Commanders will evaluate the circumstances to ensure that all other appropriate actions have been taken (training, supervision, and formal counseling have not helped) or the basis for considering removal is serious enough to warrant denying the individual’s promotion. (2) The commander may submit a recommendation for removal for one or more of the following reasons:
20
Annex F – Removing Soldiers from PEL (Continued)
(a) Punishment under UCMJ, Article 15, or criminal conviction, whether directed
for filing in the performance or restricted portion of the Soldier’s Army Military Human Resource Record (AMHRR). (b) Any court-martial conviction. (c) A memorandum of reprimand, signed by a general officer, placed in the Soldier’s AMHRR. (d) Adverse documentation directed for filing in the Soldier’s AMHRR. (e) Other derogatory information received in official channels, but not filed in the Soldier’s official records, if it is substantiated, relevant and reasonably and materially affects a promotion. (2) Removal Actions: (a) Before sending a removal action to G1-E for action for consideration, the commander will deliver it, in writing, to the affected Soldier. Include all documents that will be submitted to the Adjuant General (TAG) in the notification to the Soldier. The Soldier will be allowed one month, or until five days after the unit’s next regularly scheduled training assembly or annual training period, whichever is first, to respond in writing to the proposed action after receipt of the written notice. The maximum period will be limited to 60 days to ensure that the Soldier is notified and has the time to prepare, but that the process continues to move forward. The Soldier may include the opinion and statements of third persons in their response. The commander may extend this time for reasons beyond the Soldier’s control. (b) A Soldier who elects not to respond will review the entire action, state the election not to respond in writing, sign the statement, and return the action to the commander. (c) The commander will submit the action (memo) for review through command channels to the promotion authority. A copy of the Soldier’s record brief (ERB) and DA Form 268, if in Flag status, will be included with the recommendation. (d) A commander at any level may disapprove the recommendation, include the reason for disapproval, and return the action through command channels to the originator.
21
Annex F – Removing Soldiers from PEL (Continued) (e) On recommendations processed through the chain of command and not disapproved at a lower level, the promotion authority will make the final decision based on results and recommendations of the chain of command. With the next higher promotion authority serving as the appeal authority. (1) Approval Authority: (a) For Soldiers in the grades of E-4 and E-5 the approval authority is the first commander in the rank of O-5 or higher. (b) For Soldiers in the grade of E-6 thru E-7 the approval authority is the first commander in the rank of O-6 or higher. (c) For Soldiers in the grade of E-8 thru E-9 the approval authority is the first general officer.
(d) These commanders will personally approve or disapprove these actions, and will not delegate this authority. The next higher promotion authority serves as the appeal authority.
22
Annex G – DMD Promotions 1. Promotion IAW 1a, in support of a contingency operation allows a Soldier to bypass the PEL for promotion while deployed. Commanders may consider Deployment Manning Document (DMD) promotion opportunities for one or two grades higher for a valid DMD vacancy. The KSARNG maintains oversight of deployed enlisted promotions in the ranks of SGT-CSM in order to support contingency operations. 2. Soldiers must meet the following eligiblity requirements: a. The Soldier must be on the current PEL (to include PME level) Example: SSG must have SLC in order to promote to SFC. b. The Soldier must not be flagged or have circumstances where a flag is warranted IAW AR 600-8-2. c. Soldiers eligible for promotion to MSG and above must have a favorable security clearance. d. Soldier may be considered for DMD promotion with other Soldiers within the same DMD. However, the Soldier who is higher on the PEL and who is not otherwise disqualified for promotion IAW 1a will be eligible for the DMD promotion. 3. The following will be completed and submitted to G1-E by the MSC as part of the promotion request in a IPPS-A Help Center Case to the “NGKS G1 EPM ACTIONS” provider group. a. The MSC will send the IPPS-A Help Center Case with problem summary naming convention “DMD PROMOTION_RANK LAST NAME, FIRST NAME to the “NGKS G1 EPM ACTIONS” b. The following documents will be attached in a IPPS-A Help Center Case:
(1) DA Form 4187 See enclosure 9. (2) DA Form 4856 (Developmental Counseling Form) will accompany all DMD promotion requests. See enclosure 10.
(3) A copy of the Deployment Manning Document for the applicable unit.
23
Annex G – DMD Promotions (Continued)
c. If the promotion is approved by the G1 MILPO, the Soldier will be promoted effective the day before the start of Title 10 orders, but will remain on the current PEL at the grade promoted from. This will allow the Soldier to continue to compete for positions within the state while deployed. 4. If the Soldier accepts a traditional promotion during an DMD promotion, they will retain their promotion and date of rank (DOR) and will return to the new position after completion of the mobilized period of service. 5. If the Soldier is not offered or does not accept a traditional fill while deployed, the Soldier will be administratively reduced to their former grade the day after return from active duty (REFRAD) as annotated on their DD Form 214 (Certificate of Release or Discharge from Active Duty). 6. IAW 1a, paragraph 10-18 and 10-19, referenced DMD reductions will be considered voluntary and the Soldier’s DOR will be the same as their previously held rank. 7. IAW 1a, paragraph 1-14k, If a DMD promoted Soldier is administratively reduced, the Soldier will receive credit for the time spent at the higher grade for DOR purposes once the Soldier accepts a KSARNG PEL fill for promotion. Example: A Soldier DMD promoted to SFC and is administratively reduced upon REFRAD.The Soldier is now a SSG and is selected for a SFC control number. The DOR will be adjusted for time served as a SFC while on deployment. 8. While DMD promoted, if a Soldier is selected for a SWVA and they are promotion eligible or become promotion eligible for the SWVA position, they will retain their promotion and DOR. Also, the Soldier will return to the new position after completion of the mobilized period of service. 9. Per AR 135-180 table 4-2, DMD promotions may or may not be considered the highest grade held for retirement purposes. Determination for higher grade held for retirement purposes is determined by the retirement branch at Human Resources Command. 10. A Soldier who is DMD promoted will not incur an additional service remaining obligation. 11. The process of DMD promotions is the same for all KSARNG Soldiers regardless of their status prior to the start of Title 10 contingency operation orders.
24
Annex G – DMD Promotions (Continued) 12. STEP Soldiers coded U5 serving in an imminent danger/hostile fire area are eligible for promotion to the next grade IAW reference 1g. The MSC will request these promotions through a IPPS-A Help Center on behalf of the Soldier case with problem summary naming convention “PPOM 20-048_RANK LAST NAME, FIRST NAME” to provider group “NGKS G1 EPM ACTIONS” and will include the required documentation outlined in reference 1g. See enclousure 3 (naming convention) and enclosure 11 (counseling form).
2022-E5-001 0000000000
Naming Convention: SELECTION Provider Group: NGKS G1 EPS
Use the highlighted naming convention when a Soldier has been selected for a
control number. Naming convention is
placed after the control number
2022-E5-001_SELECTION
Naming Convention: LIST EXHAUSTED CANCEL Provider Group: NGKS G1 EPS
Use the highlighted naming convention when all Soldiers on the control number
worksheet are ineligible for selection and the MSC wishes to cancel the control
number.
2022-E5-001 _LIST EXHAUSTED CANCEL
Naming Convention: LIST EXHAUSTED SWVA Provider Group: NGKS G1 EPS
worksheet are ineligible for selection and creation of SWVA
is needed.
2022-E5-001_LIST EXHAUSTED SWVA
Naming Convention: LIST EXHAUSTED RE-ISSUE Provider Group: NGKS G1 EPS
worksheet are ineligible for selection
and a new control number with a new
issue date is needed.
2022-E5-001_LIST EXHAUSTED RE-ISSUE
AGR RFF_JOB ANNOUNCEMENT NUMBER
Naming Convention: AGR RFF_JOB ANNOUNCEMENT NUMBER Provider Group: NGKS G1 EPS
Use the highlighted naming convention when requesting an
AGR RFF.
2022-E5-001 0000000000
STAB REQUEST_SPC MAHOMES, PATRICK
Naming Convention: STAB REQUEST_RANK LAST NAME, FIRST NAME Provider Group: NGKS G1 EPS
Use the highlighted naming convention when requesting a STAB for a Soldier.
STAB REQUEST_SPC MAHOMES, PATRICK
PPOM 20-048_SPC MAHOMES, PATRICK
Naming Convention: PPOM 20-048_RANK LAST NAME, FIRST NAME Provider Group: NGKS G1 EPM ACTIONS
Use the highlighted naming convention when requesting a
PPOM 20-048 Promotion for a
Soldier.
2022-E5-001 0000000000
DMD PROMOTION_SPC MAHOMES, PATRICK
Naming Convention: DMD PROMOTION_RANK LAST NAME, FIRST NAME Provider Group: NGKS G1 EPM ACTIONS
Use the highlighted naming convention when requesting an
DMD Promotion for a Soldier.
DMD PROMOTION_SPC MAHOMES, PATRICK
Announcement Selection Board Worksheet
Selection Board Order of Merit List (OML)
All board packets considered for this vacancy announcement MUST be listed. Select the appropriate drop down in the “Board Result” column to indicate the selected applicant.
OML Board Result Name (Last, First, MI) Rank Score
1
2
3
4
5
Signature:
Signature:
2
Signature:
Signature:
Signature:
NameRow1:
RankRow1:
UnitRow1:
NameRow2:
RankRow2:
UnitRow2:
NameRow3:
RankRow3:
UnitRow3:
NameRow4:
RankRow4:
UnitRow4:
NameRow5:
RankRow5:
UnitRow5:
NameRow6:
RankRow6:
UnitRow6:
Kansas Army National Guard State-Wide Vacancy Announcement Selection Board Score Sheet
Name (Rank Last, First MI):
SWVA Control Number:
TOTAL:
TOTAL:
2
Sections Total
Board Record Verification
Section 1- Records Review
1
2
3
4
5
6
TOTAL:
All board packets considered for this vacancy announcement MUST be listed. Select the appropriate drop down in the “Board Result” column to indicate the selected applicant.
Section 2 – Presence (optional)
FY22 EPS CONTROL NUMBER MANAGEMENT
STEP 1 : G1-E SENDS OUT VACANCY REPORT (PVR) TO MSC IN HELP CENTER CASES
G1-E GENERATES IPPS-A VACANCY REPORTED DATED 1NOV21
• The vacancy report will be sent out by the third Thursday of every month, (IPPS-A Help Center Case) with the suspense for the MSCs to return to G1- E in the case problem summary field.
• The vacancy report will be attached in the notes within the case.
• The date that the MSC returns the case to G1-E will be the effective date of control number issuance unless the MSC fails to return by the suspense date. Failure to return by the suspense date will result in no control numbers being issued for that vacancy report.
EXAMPLE VACANCY REPORT
DEPT DESCR TITLE GFM OE Name UIC Grade
03302252 2021-09-01 HHB 2D BATTALION 130TH FIELD A
#1 Fire Control Non- commission
#1 Fire Control Non- commissioned Officer (NCO)
WPWFT0 E6
Tracked Vehicle Recovery Super
Tracked Vehicle Recovery Supervisor
Motor Sergeant Motor Sergeant WX80AA E7
03213723 2021-09-01 HSC, 997TH SUPPORT BATTALION
Supply Non- commissioned Office
WPHRAA E5
RFF 5 635th
• The MSC will determine how the vacancy report is distributed to lower echelons.
• The only requirement is that the original case created by G1-E is returned to G1-E by the suspense.
STEP 2 : MSC DISTRIBUTES VACANCY REPORT TO LOWER ECHELONS
635TH 635TH 635TH
RFF 5.1 RFF 5.2 RFF 5.3 1-108TH 1-635TH 891ST
STEP 3 : MSC RETURNS VACANCY REPORT WITH REMARKS TO G1-E BY SUSPENSE DATE
• The MSC will returns the vacancy report with remarks to G1-E by the suspense date
• Effective date of control number issuance is the date the RFF case is received by G1-E.
• If multiple alike RFF are identified on the same vacancy report, (i.e. Ten 88M2O RFF) the order of control number issuance will be by ascending position number.
• No control numbers will be issued to a MSC that fails to return the vacancy report by the suspense date.
EXAMPLE VACANCY REPORT WITH REMARKS
G1-E
DEPT DESCR TITLE GFM OE Name UIC Grade
RFF 03302252 2021-09-01 HHB 2D BATTALION 130TH FIELD A
#1 Fire Control Non- commission
#1 Fire Control Non- commissioned Officer (NCO)
WPWFT0 E6
Tracked Vehicle Recovery Super
Tracked Vehicle Recovery Supervisor
Motor Sergeant Motor Sergeant WX80AA E7
PENDING PSG 03213723 2021-09-01 HSC, 997TH SUPPORT BATTALION
Supply Non- commissioned Office
WPHRAA E5
STEP 4 : G1-E ISSUES CONTROL NUMBERS FROM VACANCY REPORT WITH REMARKS
INDIVIDUAL RFF CREATED BY G1-E WITH CONTROL NUMBER WORKSHEET
MSC POC
MSC POC
• After the MSC returns the vacancy report with remarks to G1-E by the suspense, control numbers will be issued for the positions identified in the remarks as “RFF”. See next slide for example
2022-E5-001
STEP 4 (cont): G1-E ISSUES CONTROL NUMBERS FROM VACANCY REPORT WITH REMARKS BY DATE AND TIME STAMP (OF RETURN) IN POSITION NUMBER ORDER
• Control number issuance for requested position numbers with “RFF” in the remarks will be in ascending position number order by date and time stamp that each MSC returns the RFF case to the NGKS G1 EPS provider group.
• The effective dates of control numbers will be the date the MSC returns the RFF case.
• Each control number will be assigned individual RFF cases on behalf of the MSC POC.
• See next slide for example of control number worksheet for the highlighted row in the table.
MSC B returns RFF case on 19 Oct 21 @ 1300 hours for E5 88M position numbers 03151247, 03171301, and
03135901
MSC A returns RFF case on 18 Oct 21 @ 1301 hours for E5 92A position numbers 03141494, 03213706, and
03241820
MSC C returns RFF case on 19 Oct 21 @ 1259 hours for E5 42A position numbers 03141494, 03213706, and 03241820
Order of Issuance CONTROL NUMBER
POSITION NUMBER
2022-E5-001 03141494 A 18 OCT 21 125940
2022-E5-002 03213706 A 18 OCT 21 125955
2022-E5-003 03241820 A 18 OCT 21 125961
2022-E5-004 03141494 C 19 OCT 21 126745
2022-E5-005 03213706 C 19 OCT 21 126880
2022-E5-006 03241820 C 19 OCT 21 126881
2022-E5-007 03135901 B 19 OCT 21 129132
2022-E5-008 03151247 B 19 OCT 21 129153
2022-E5-009 03171301 B 19 OCT 21 129200
• After the MSC returns the vacancy report with remarks, a control number will be issued for each position with “RFF” in the remarks section.
• Each position issued a control number will have its own RFF case created on behalf or the MSC POC and will be sent to the MSC for selection.
• The control number worksheet (above) will be attached in the notes within the RFF case.
STEP 4 (cont) : G1-E ISSUES CONTROL NUMBERS FROM VACANCY REPORT WITH REMARKS
EXAMPLE OF CONTROL NUMBER WORKSHEET
CONTROL NUMBER SWVA SENT FROM G-1E CRM ISSUE DATE POSITION NUMBER POSITION EFFECTIVE DATE 2022-E5-001 20-Oct-21 125940 RFF SUBMITTED 18Oct21 3141494 9/2/2021
REMARKS OML EMP ID NAME RANK UPC ATCH UPC 142 1234567 MAHOMES PATRICK SPC X19A1 N/A 492 9876543 KELSEY TRAVIS SPC X1AA1 N/A 497 1001001 HILL TYREEK SPC X19AA N/A
Date vacancy report returned
to G1-E from MSC
with control number
#1 Horizontal Construction Ser
#1 Horizontal Construction Sergeant
ABCDEF - Geographical Region All
STEP 5 : MSC VERIFIES ELIGIBILITY AND RETURNS RFF CASE WITH SELECTION
• The MSC verifies eligibility of Soldiers on the control number worksheet and selects the first eligible Soldier.
• Reference the FY22 RFF LOI for requirements on which Soldiers should or should not be contacted for selection.
• If a Soldier is selected and then declines, appropriate actions outlined in the FY22 RFF LOI will take place.
EXAMPLE OF CONTROL NUMBER WORKSHEET WITH SELECTION REMARKS
CONTROL NUMBER SWVA SENT FROM G-1E CRM ISSUE DATE POSITION NUMBER POSITION EFFECTIVE DATE 2022-E5-001 20-Oct-21 125940 RFF SUBMITTED 18Oct21 3141494 9/2/2021
REMARKS OML EMP ID NAME RANK UPC ATCH UPC FLAGGED APFT 20210101 142 1234567 MAHOMES PATRICK SPC X19A1 N/A ELIGIBLE 492 9876543 KELSEY TRAVIS SPC X1AA1 N/A
497 1001001 HILL TYREEK SPC X19AA N/A
Sheet1
#1 Horizontal Construction Ser
#1 Horizontal Construction Sergeant
ABCDEF - Geographical Region All
STEP 5.1 : MSC VERIFIES ELIGIBILITY AND RETURNS RFF CASE WITH SELECTION
STEP 6 : G1-E PROCESSES PROMOTION TRANSACTIONS FOR SELECTED SOLDIER
AFTER SELECTION, MSC RETURNS RFF CASE TO NGKS G1 EPS PROVIDER GROUP
AFTER VERIFYING SELECTION, G1-E PROCESSES ASSIGNMENT TRANSACTION AND PROMOTION PAR AND/OR ASCO
FAQs
WHAT IF THE MSC DOES NOT RETURN THE VACANCY REPORT WITH REMARKS BY THE SUSPENSE?
NO CONTROL NUMBERS WILL BE ISSUED TO THE MSC FOR THAT SPECIFIC VACANCY REPORT IF THE MSC DOES NOT RETURN THE VACANCY REPORT WITH REMARKS BY THE G1-E SUSPENSE DATE. ___________________________________________________________________________________________________________________________________
WHAT IF A POSITION ON THE VACANCY REPORT IS NOT REQUESTED FOR FILL, OR IS NOT IDENTIFIED AS AN ALTERNATE FILL (EX: PSG, NCO TRANSFER, EXCESS NCO TRANSFER) WITHIN 90 DAYS?
G1-E WILL ASSUME RESPONSIBILITY FOR THE POSITIONS ON THE VACANCY REPORT THAT HAVE NOT BEEN REQUESTED TO FILL OR HAVE NOT BEEN IDENTIFIED AS AN ALTERNATE FILL WITHIN 90 DAYS BY ISSUING A CONTROL NUMBER FOR THE POSITION AND DISTRIBUTING THE CONTROL NUMBER WORKSHEET TO THE MSC FOR SELECTION.
EXAMPLE: A POSITION NUMBER IS ON 3 CONSECUTIVE PVRs WITH NO REMARKS FROM THE MSC, G-1E ASSUMES RESPONSIBILITY FOR THE POSITION AND ISSUES A CONTROL NUMBER FOR THE POSITION, PENDING VERIFICATION THAT THE UIC CONTAINS NO EXCESS NCOs OF THE SAME GRADE. IF THE UNIT CONTAINS AN EXCESS NCO OF THE SAME GRADE, THE EXCESS NCO WILL BE MOVED TO THE POSITION. ___________________________________________________________________________________________________________________________________
WHAT IF A CONTROL NUMBER IS NOT FILLED BY THE MSC AND IS HOLDING UP PROMOTIONS/SELECTIONS?
IF THE MSC DOES NOT RETURN THE CONTROL NUMBER IN A TIMELY MANNER AND CAUSING DELAYS IN PROMOTIONS/SELECTIONS, G1-E WILL ASSUME RESPONSIBILITY FOR UNFILLED CONTROL NUMBER AND WILL SELECT THE FIRST ELIGIBLE SOLDIER ON THE CONTROL NUMBER WORKSHEET FOR THE POSITION. IF NO SOLDIERS ARE ELIGIBLE, G1-E MAY ISSUE AN SWVA DEPENDENT ON THE NEEDS OF THE MSC. ___________________________________________________________________________________________________________________________________
WHAT IF NO SOLDIERS BID ON A STATEWIDE VACANCY WITHIN 20 DAYS?
AFTER A POSITION TRANSITIONS TO A SWVA, THE POSITION IS POSTED TO THE KANSAS TAG WEBSITE FOR 20 DAYS. IF NO APPLICANTS ARE RECEIVED AFTER 20 DAYS; PENDING LC-CSM APPROVAL, THE POSITION MAY BE FILLED BY RECRUITING AND RETENTION AND REMOVED FROM THE WEBSITE, OTHERWISE THE POSITION WILL TRANSITION INTO “OPEN UNTIL FILLED” STATUS. THE FIRST ELIGIBLE APPLICANT PACKET RECEIVED WILL BE FORWARDED TO THE MSC AND THE SWVA POSTING WILL BE REMOVED FROM THE WEBSITE. MSC WILL DETERMINE IF THE SOLDIER WILL BE SELECTED OR NON-SELECTED.
BLUF
• MEET SUSPENSES SET BY G-1E. IF SUSPENSES ARE NOT MET, CONTROL NUMBERS WILL NOT BE ISSUED.
• IDENTIFY ALTERNATE FILLS : PRIORITY PLACEMENT LIST (SOLDIER DISPLACED BY REORGANIZATION/DEACTIVATION OR PROMOTED DURING MOBILIZATION WITHOUT A VALID UNIT VACANCY), EXCESS PERSONNEL, LATERAL ASSIGNMENTS, PRIOR SERVICE GAINS AND IST REQUEST. AFTER 90 DAYS VACANT, G-1E WILL ASSUME RESPONSIBILITY FOR THE POSITIONS NOT RFF OR IDENTIFIED AS ALTERNATE FILLS
• VERIFY ELIGIBILITY AND SELECT SOLDIERS FROM CONTROL NUMBER WORKSHEET AS SOON AS POSSIBLE. AFTER 90 DAYS UNFILLED, G-1E WILL FILL THE CONTROL NUMBER OR TRANSITION TO SWVA
• IF NO SOLDIERS BID ON THE SWVA WITHIN 20 DAYS, PENDING LC-CSM APPROVAL, R&R MAY FILL THE CONTROL NUMBER
• IF R&R IS UNABLE TO FILL THE SWVA CONTROL NUMBER, THE SWVA WILL BE RE-POSTED TO KANSAS TAG WEBSITE AS “OPEN UNTIL FILLED”
• G-1E PROCESSES ALL TRANSACTIONS RELATED TO NCO PROMOTIONS/REDUCTIONS (EX: PERMANENT ASSIGNMENTS FOR NCO PROMOTION/REDUCTION; NCO PROMOTION/REDUCTION/LATERAL; AMENDMENTS/REVOCATIONS TO THE ABOVEMENTIONED
Slide Number 1
STEP 1 : G1-E SENDS OUT VACANCY REPORT (PVR) TO MSC IN HELP CENTER CASES
STEP 2 : MSC DISTRIBUTES VACANCY REPORT TO LOWER ECHELONS
STEP 3 : MSC RETURNS VACANCY REPORT WITH REMARKS TO G1-EBY SUSPENSE DATE
STEP 4 : G1-E ISSUES CONTROL NUMBERS FROM VACANCY REPORT WITH REMARKS
STEP 4 (cont): G1-E ISSUES CONTROL NUMBERS FROM VACANCY REPORT WITH REMARKSBY DATE AND TIME STAMP (OF RETURN) IN POSITION NUMBER ORDER
Slide Number 7
Slide Number 8
Slide Number 9
Slide Number 10
Slide Number 11
Organization Name and Title of Counselor
Purpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event-Oriented counseling, and includes the leader's facts and observations prior to the counseling.)
Key Points of Discussion:
DEVELOPMENTAL COUNSELING FORM For use of this form, see ATP 6-22.1; the proponent agency is TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974 AUTHORITY: PRINCIPAL PURPOSE: ROUTINE USES:
DISCLOSURE:
5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army. To assist leaders in conducting and recording counseling data pertaining to subordinates. The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems or records notices also apply to this system. Disclosure is voluntary.
PART I - ADMINISTRATIVE DATA
PART II - BACKGROUND INFORMATION
PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling.
OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
PREVIOUS EDITIONS ARE OBSOLETE.DA FORM 4856, JUL 2014 APD LC v1.04ES
Page 1 of 2
Plan of Action (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s). The actions must be specific enough to modify or maintain the subordinate's behavior and include a specified time line for implementation and assessment (Part IV below)
Individual counseled remarks:
Leader Responsibilities: (Leader's responsibilities in implementing the plan of action.)
Assessment: (Did the plan of action achieve the desired results? This section is completed by both the leader and the individual counseled and provides useful information for follow-up counseling.)
DA FORM 4856, JUL 2014
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate.) Individual counseled: I agree disagree with the information above.
Signature of Individual Counseled: Date:
Signature of Counselor: Date:
Individual Counseled: Date of Assessment:
Counselor:
Note: Both the counselor and the individual counseled should retain a record of the counseling.
APD LC v1.04ES Page 2 of 2
Name (Last, First, MI)
DEVELOPMENTAL COUNSELING FORM
For use of this form, see ATP 6-22.1; the proponent agency is TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
AUTHORITY:
DISCLOSURE:
5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army.
To assist leaders in conducting and recording counseling data pertaining to subordinates.
The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems or records notices also apply to this system.
Disclosure is voluntary.
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
PREVIOUS EDITIONS ARE OBSOLETE.
APD LC v1.04ES
Page 1 of 2
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate.)
Individual counseled:
I agree
Signature of Individual Counseled:
Individual Counseled:
Counselor:
APD LC v1.04ES
Purpose_Counseling: ODD Promotion
Key_Points_Disscussion: Per the "Letter of Instruction for the KSARNG FY22 RFF Process" you are being promoted for the duration of your deployment. 1. Your promotion effective date is the first day of Title 10 orders. 2. You will remain on the current EPS list. 3. You will be promoted effective the day before the start of Title 10 orders, but will remain on the current EPS list at the grade promoted from. This will allowyou to continue to compete for positions within the state while deployed. 4. If you accepts an EPS fill during an ODD promotion, they will retain their promotion and date of rank (DOR) and will return to the new position after completion of the mobilized period of service. 5. If you are not offered or does not accept an EPS fill while deployed, you will be administratively reduced to their former grade upon completion the day following the end of contingency operations as annotated on their DD Form 214 (Certificate of Release or Discharge from Active Duty). 6. Per AR 600-8-19, paragraph 10-18 and 10-19, referenced ODD reductions will be considered voluntary and the Soldier’s Date of Rank (DOR) will be the same as their previously held rank. 7. Per AR 600-8-19 paragraph 1-14k, If an ODD promoted Soldier is administratively reduced, the Soldier will receive credit for the time spent at the higher grade for DOR (Date of Rank) purposes once the Soldier accepts a KSARNG EPS fill for promotion. Example: A Soldier ODD promoted to SFC and is administratively reduced upon REFRAD. The Soldier is now a SSG and is selected for a SFC control number. The DOR will be adjusted for time served as a SFC while on deployment. 8. While ODD promoted, if you are selected for a State-Wide Vacancy Announcement (SWVA) and they are promotion eligible or become promotion eligible for the SWVA position, you will retain your promotion and DOR. Also, you will return to the new position after completion of the mobilized period of service. 9. Per AR 135-180 table 4-2, ODD promotions may or may not be considered the highest grade held for retirement purposes. 10. If ODD promoted will not incur an additional service remaining obligation.
Plan_Action: I have read the Letter of Instruction for the KSARNG FY22 RFF Processs and I understand I will be reduced to my former grade effective the day following my DD Form 214 ending date, unless I accept an EPS promotion or I am selected for an SWVA position, for which I am promotion eligible.
Individual_Couseled_Remarks:
Leader_Responsibilities:
Assessment:
Individual_Counseled_I_Agree: No
Individual_Counseled_I_Disagree: No
Type the DATE in Y Y Y Y M M D D format.:
Signature_Individual_Counseled:
Signature_Counselor:
Counselor:
Individual_Counseled:
Organization Name and Title of Counselor
DEVELOPMENTAL COUNSELING FORM For use of this form, see ATP 6-22.1; the proponent agency is TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974 AUTHORITY: PRINCIPAL PURPOSE: ROUTINE USES:
DISCLOSURE:
5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army. To assist leaders in conducting and recording counseling data pertaining to subordinates. The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems or records notices also apply to this system. Disclosure is voluntary.
OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
PREVIOUS EDITIONS ARE OBSOLETE.DA FORM 4856, JUL 2014 APD LC v1.04ES
Page 1 of 2
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate.) Individual counseled: I agree disagree with the information above.
Signature of Individual Counseled: Date:
Signature of Counselor: Date:
Individual Counseled: Date of Assessment:
Counselor:
Name (Last, First, MI)
For use of this form, see ATP 6-22.1; the proponent agency is TRADOC.
DATA REQUIRED BY THE PRIVACY ACT OF 1974
AUTHORITY:
DISCLOSURE:
5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army.
To assist leaders in conducting and recording counseling data pertaining to subordinates.
The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems or records notices also apply to this system.
Disclosure is voluntary.
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
PREVIOUS EDITIONS ARE OBSOLETE.
APD LC v1.04ES
Page 1 of 2
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate.)
Individual counseled:
I agree
Signature of Individual Counseled:
Individual Counseled:
Counselor:
APD LC v1.04ES
Purpose_Counseling: Temporary Promotion (SGT through MSG) due to being deploying to an imminent danger / hostile fire area.
Key_Points_Disscussion: "This promotion is temporary and will terminate on the date shown unless the following condition is met before the termination is made". Per PPOM 20-048, Temporary Promotion (Sergeant through Sergeant Major), you are being promoted without meeting the PME pin-on requirements outlined in AR 600-8-19, paragraph 1-29 due to the lack of availability of NCOPDS capabilities as a result of deployment in support of: Your STEP promotion identifier, "P7" will remain for tracking purposes. This promotion is temporary and will terminate on timeline indicated below unless NCOPDS is completed. Effective date of temporary promotion will be: You will have 36 months from the effective ending date of your deployment DD Form 214 to complete: (BLC, ALC, SLC, MLC). If you do not complete or fail (BLC, ALC, SLC, MLC), you will be reduced to your former grade, reassigned into the first available qualified vacancy equivalent with your former grade, and your "P7" identifier removed with an effective date of the course failure as indicated on the DA Form 1059. There will be no recoupment of pay and allowance prior to the effective date of the reduction. If you're promoted back to your higher grade, you will not have an adjusted DOR, the effective date will be the date of promotion.
Plan_Action: I have read PPOM 20-048, Temporary Promotion (Sergeant through Sergeant Major) and I understand I will be reduced to my former grade if do not complete or fail SLC. I also understand that if reduced to my former grade and reassigned into the first available qualified vacancy, the an effective date of (36 month if MDAY 365 days if AGR) and from the effective date of my deployed DD Form 214 ending date or the ending date of the failing DA Form 1059 from: (BLC, ALC, SLC, MLC). Unit please include with CRM ticket: DA 4856 (this counseling) Orders showing imminent danger/hostile fire area ATRRS record showing no failure to attend or "no show" DA Form 705 HT/WT Form
Individual_Couseled_Remarks:
Leader_Responsibilities:
Assessment:
Individual_Counseled_I_Agree: No
Individual_Counseled_I_Disagree: No
Signature_Individual_Counseled:
Signature_Counselor:
Counselor:
Individual_Counseled:
1
SWVA Closing Date:
Minimum Eligibility Requirements
- Traditional (M-day) Soldiers who are graduates of the Basic Leader Course (BLC) or equivalent professional military education.
- The Soldier must not be flagged or have circumstances where a flag is warranted in accordance with AR 600-8-2.
- Soldiers who are MOS qualified in the SWVA MOS or Soldiers who are not MOS qualified in the SWVA MOS, but meet eligibility requirements of DA PAM 611-21 to become MOS qualified within 12 months from selection date.
Specific Eligibility Requirements
- Enlisted MOS specifications are provided in Chapter 10C of Smartbook DA PAM 611-21.
- To view the specifications of a MOS, select the hyperlink to the left of the MOS description. Example: SWVA MOS is 11B. Select 10-11B to view the specifications for the MOS.
- Chapter 10C – Enlisted MOS Specifications. https://www.milsuite.mil/book/docs/DOC-159575
Application Instructions
- Soldiers must scan the application as one packet in PDF format, titled with the applicable control number underscore last name. Example: 2021-SWVA-001_SMITH.
- Soldiers must send complete packets to [email protected]
- The subject line of the e-mail must include the applicable control number underscore last name. Example: 2021-SWVA-001_SMITH.
- Soldiers must provide all of the required information and documents in the format as stated in this cover sheet by the SWVA closing date. Failure to do so will result in packet denial.
https://iperms.hrc.army.mil/login/ 8. Current Medical Protection System – Individual Medical Readiness (MEDPROS-IMR) Record.
https://medpros.mods.army.mil/portal/#/ 9. Profile (DA Form 3349) (if applicable). https://medpros.mods.army.mil/portal/#/
10. Memorandum to explain missing or outdated documents (if applicable).
Notice
- Selection for a SWVA is a voluntary change of MOS, and will terminate Selected Reserve Incentive Program (SRIP) contracts. Soldiers should contact the Kansas Army National Guard Incentives Manager at 785-646-0155, to determine termination and/or recoupment actions that may result from being selected for a SWVA.
- Soldiers selected for a SWVA must agree to become duty MOS qualified within one year in accordance with NGR 600-200, paragraph 4-15a. Soldiers not holding the requisite Professional Military Education (PME) for promotion, must agree to complete all PME requirements within the prescribed timeframe outlined in reference 1a, table 7-4. The G1 may approve an extension beyond the prescribed timeframes, based on training seat availability, mobilization, or other administrative processing requirements.
- If applicable, Soldiers selected for a SWVA will be promoted upon award of the Career Progression MOS, completion of requisite PME, and Promotion Eligibility List standing.
- Questions regarding eligibility requirements, application instructions, or application contents should be sent to the Soldiers’ Readiness NCO or the SWVA control number point of contact.
- Once a SWVA has closed, the position will be removed from the Kansas TAG website. Points of contact are listed by UIC in the "SWVA Points of Contact" link on the Kansas TAG website. https:// kansastag.gov/OPP.asp?PageID=557
SWVA Closing Date:
SWVA MOS:
PERSONNEL ACTION
To request or record personnel actions for or by Soldiers in accordance with DA PAM 600-8.
Identification Card
Identification Tags
Separate Rations
SECTION I - PERSONAL IDENTIFICATION
7. The above Soldier's duty status is changed from to
effective hours,
SECTION III - REQUEST FOR PERSONNEL ACTION
IS APPROVEDRECOMMEND APPROVAL IS DISAPPROVEDRECOMMEND DISAPPROVAL
SUPERSEDES DA FORM 4187, JAN 2000 AND REPLACES DA FORM 4187-1-R, APR 1995
DA FORM 4187, MAY 2014
HAS BEEN VERIFIED
AUTHORITY: PRINCIPAL PURPOSE:
Title 10, USC, Section 3013, E.O. 9397 (SSN), as amended
ROUTINE USES: The DoD Blanket Routine Uses that appear at the beginning of the Army's compilation of systems of records may apply to this system.
5. GRADE OR RANK/PMOS/AOC 6. SOCIAL SECURITY NUMBER
Special Forces Training/Assignment
Reassignment Married Army Couples
ROTC or Reserve Component Duty
Volunteering For Oversea Service
12. COMMANDER/AUTHORIZED REPRESENTATIVE 13. SIGNATURE
For use of this form, see PAM 600-8; the proponent agency is DCS, G-1.
11. I certify that the duty status change (Section II) or that the request for personnel action (Section III) contained herein -
SECTION II - DUTY STATUS CHANGE (AR 600-8-6)
SECTION IV - REMARKS (Applies to Sections II, III, and V) (Continue on separate sheet)
8. I request the following action: (Check as appropriate)
4. NAME (Last, First, MI)
2. TO (Include ZIP Code) 3. FROM (Include ZIP Code)1. THRU (Include ZIP Code)
On-the-Job Training (Enl only) Service School (Enl only)
Exchange Reassignment (Enl only) Other (Specify)
9. SIGNATURE OF SOLDIER (When required) 10. DATE (YYYYMMDD)
14. DATE (YYYYMMDD)
Voluntary; however failure to provide Social Security Number may result in a delay or error in processing the request for personnel action.
f. DATE (YYYYMMDD)e. RANK
b. FROMa. TO
AUTHORITY
g. TITLE/POSITION h. SIGNATURE
f. DATE (YYYYMMDD)e. RANK
b. FROMa. TO
AUTHORITY
g. TITLE/POSITION h. SIGNATURE
ADDENDUM - RECOMMENDATIONS FOR APPROVAL/DISAPPROVAL
APD LC v1.03ES Page 2 of 2DA FORM 4187, MAY 2014
i. COMMENTS
PERSONNEL ACTION
To request or record personnel actions for or by Soldiers in accordance with DA PAM 600-8.
Identification Card
Identification Tags
Separate Rations
SECTION I - PERSONAL IDENTIFICATION
to
effective
hours,
IS APPROVED
RECOMMEND APPROVAL
IS DISAPPROVED
RECOMMEND DISAPPROVAL
SUPERSEDES DA FORM 4187, JAN 2000 AND REPLACES DA FORM 4187-1-R, APR 1995
DA FORM 4187, MAY 2014
HAS BEEN VERIFIED
Title 10, USC, Section 3013, E.O. 9397 (SSN), as amended
ROUTINE USES:
The DoD Blanket Routine Uses that appear at the beginning of the Army's compilation of systems of records may apply to this system.
5. GRADE OR RANK/PMOS/AOC
6. SOCIAL SECURITY NUMBER
Reassignment Married Army Couples
ROTC or Reserve Component Duty
Volunteering For Oversea Service
13. SIGNATURE
For use of this form, see PAM 600-8; the proponent agency is DCS, G-1.
11. I certify that the duty status change (Section II) or that the request for personnel action (Section III) contained herein -
SECTION II - DUTY STATUS CHANGE (AR 600-8-6)
SECTION IV - REMARKS (Applies to Sections II, III, and V) (Continue on separate sheet)
8. I request the following action: (Check as appropriate)
4. NAME (Last, First, MI)
2. TO (Include ZIP Code)
3. FROM (Include ZIP Code)
1. THRU (Include ZIP Code)
On-the-Job Training (Enl only)
Service School (Enl only)
Exchange Reassignment (Enl only)
10. DATE (YYYYMMDD)
14. DATE (YYYYMMDD)
Voluntary; however failure to provide Social Security Number may result in a delay or error in processing the request for personnel action.
APD LC v1.03ES
b. FROM
a. TO
g. TITLE/POSITION
h. SIGNATURE
i. COMMENTS
e. RANK
b. FROM
a. TO
g. TITLE/POSITION
h. SIGNATURE
i. COMMENTS
e. RANK
APD
THRU: BDE
TO: NGKS-PEB ATTN: G1-E 2722 SW TOPEKA BLVD TOPEKA, KS 66611
FROM: CO
NAME:
GRADE:
SSN:
DUTY_FROM:
DUTY_TO:
EFFECITIVE:
HOURS:
YEAR:
REMARKS: **"DATE" STANDBY ADVISORY BOARD** -The STAB is used when a Soldier meets the conditions listed in AR 600-8-19 7-49 and the FY22 EPS MOI. **SOLDIER STATEMENT** -The Soldier must clearly state reason(s) for addition to the STAB. **SUPPORTING DOCUMENTS** -FY22 4100 Worksheet is attached -NGB 4101-1 (Army National Guard Enlisted Promotion Appraisal Worksheet Sergeant Board) is attached -NGB 4100-1A (Army National Guard Enlisted Promotion Point Worksheet Sergeant - Staff Sergeant Boards) is attached -NGB 4100-1B (Army National Guard Senior Enlisted Worksheet Sergeant First Class - Sergeant Major Boards) is attached -NOTE: If supporting documents are missing, provide a sworn statement. **FULL-TIME STAFF** -Full-time staff at all levels will verify that the Soldier has met applicable eligibility criteria per AR 600-8-19 7-49 and the FY22 EPS MOI. -Full-time staff at all levels will ensure that the applicable supporting documents are attached to the STAB request.
CMD_AUTH: CO 1SG
BEEN_VER:
REC_APPROV:
REC_DISAPP:
IS_APPROV:
IS_DISAPP:
Click on the digital signature button to sign.:
OTHER: Standby Advisory Board "DATE"
SSN2:
enter authority To.: BN CSM
enter authority To.: CSM, JFHQ-LC 2722 SW Topeka Boulevard Topeka, KS 66611
enter title or position:
enter rank:
enter rank: CSM
enter last name, first name, and middle name: Harmon, Steven, N.
enter comments.:
enter title or position:
enter rank:
enter rank:
enter comments.:
Action. recommendations for approval or disapproval. check for recommend approval.: 0
Action. recommendations for approval or disapproval. check for recommend disapproval.: 0
Click on the digital s

NGKS-PEZ 15

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Transcript of NGKS-PEZ 15