Newry & Mourne District Council An Applicant’s Perspective Eddie Newell Senior Building Control...
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Transcript of Newry & Mourne District Council An Applicant’s Perspective Eddie Newell Senior Building Control...
Newry & Mourne District Council
An Applicant’s Perspective
Eddie NewellSenior Building Control Surveyor
Building Control Department
Range of Services
• Building Regulations Services
• Dangerous Structures
• Licensing
• Amusement Permits
• Street Trading
• Postal Numbering
• Development Naming
• Estates
Director of Building ControlPA
Assistant Director
AdministrationOfficer
Admin Asst (Scale 3)
Estates Surveyor
BCS BCS BCS
3 Senior BCSArea/Support/Specialities
BCS BCSEstates Officer BCS
LicensingAdmin Officer
LicensingTech Officer
LicensingOfficer
LicensingAdmin Asst.
Admin Asst (Scale 3)
Newry & Mourne Building Control Office Structure
Admin Asst (Scale 3)
Mission Statement
• “To be a valued service that protects people and the environment by ensuring safe, sustainable and accessible buildings for all.”
Charter Mark vs CSE
• First achieved Charter Mark in 2002
• Renewal date was October 2008
• Had met all our partial compliances within Charter Mark
• Compared standards in May 2008
• As a team we decided we could achieve the CSE Standard
Criterion 1 – Customer Insight
• Stakeholders - groups
• Journey mapping
• Customer satisfaction surveys
• Customer focus groups
• Customer comments cards
• Mystery Shoppers
• Compliments Book
Stakeholder Grouping
Needs Hard to Reach(1 = Easy,5 = Hard)
Group Size(1 = Large5 = Small)
Communication Tools
Level of Importance(1 = Very Important5 = Less important)
Verification Tools
Evaluation
Elected MembersStaffPartners (NIFRS/NIHE/ Planning Service)Southern Group
Constituent NeedsInforming them of Unauthorised WorksMonthly Report UpdatesMaking complaints / complimentsFOI RequestsMaking an applicationRequesting inspectionsTechnical queriesLiaising with Departments
1 2 TelephoneEmailFaxLetter/PostFace-to-face
2 Level of ServicePosition held within CouncilCouncil EmployeeLiaising with DepartmentsConsultationPartnershipFee IncomeTraining
3
AgentsBuilders/ DevelopersEngineers
Making an applicationRequesting inspectionsTechnical queriesComplaints / ComplimentsDangerous StructuresUnauthorised WorksContraventionsFee queriesConsultationJoint inspections
4 1 TelephoneEmailFaxLetter/PostFace-to-face
1 Level of ServiceFee IncomeCustomer Focus GroupsConsultation
1
Solicitors Making an applicationComplaints / ComplimentsFee queriesFOI Requests
3 4 EmailFaxTelephoneLetter/Post
4 Level of ServiceCustomer Focus GroupFee Income
4
Example of journey mapping
Criterion 1 – Customer Insight
• Stakeholders - groups
• Journey mapping
• Customer satisfaction surveys
• Customer focus groups
• Customer comments cards
• Mystery Shoppers
• Compliments Book
Criterion 2 – Culture of the Organisation
• Corporate policies
• Service level agreement
• Customer charter
• Customer Care training for all staff
• Customer focus group
• Staff suggestion box
• Staff Achievement Awards
Criterion 3 – Information and Access
• Access to our services
• Produced leaflets in other languages
• Customer Input• Partnership arrangements
Criterion 4 - Delivery
• Customer satisfaction levels• Benchmarking• Government Performance Indicators • Complaints procedure
Criterion 5 – Timeliness and Quality of Service
• Measurable and achievable targets
• Advise customers of any delays
• Comparison of standards throughout Southern Group
• Publicise our Customer Charter
CSE & the Future
• Partial compliances
• Continuous improvement
• Action plan
• Annually review stakeholder mapping