New_ISM_C_List.pdf

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Issued by: SIS Dept Approved by: GM Date: 09 May 2012 Ref: TE/SMC1/CL/2 of 8

SHIPS CLASSIFICATION MALAYSA

ISM Shipboard Audit Checklist

Name of Ship : Name of Company :

Type of Audit : Initial / Intermediate / Renewal Place of Audit :

Date of Audit : Type of Ship :

Name of Auditor (s) : Purpose of Ship :

1.0 Shipboard Tour

No. Elements Yes No NA Remarks ISM Code Ref.

1.1 Bridge

1.1.1 Are they any inoperable nautical instrument or radio equipment? 10

1.1.2 Are updated versions of nautical publications available? 1.2.3.1 / 11.2.1

1.1.3 Are maritime safety information from NAVTEX or EGC checked regularly? 1.2.3.1 / 7

1.1.4 Are nautical charts and Notice to Mariners controlled properly? 1.2.3.1 / 7

1.1.5 Are standing order or night order issued regularly by the master? 5.1.3

1.2 Accommodation Space

1.2.1 Are there any crew accommodations left unattended with their function unserviceable? 10

1.2.2Are updated versions of Muster List available ( Bridge : Yes/No, Engine room: Yes/No,

Accommodation (Yes/No) ?1.2.3.1 / 8.1

1.2.3 Is SOLAS Training Manual provided? 1.2.3.1 / 8.2

1.2.4 Are ship’s drawing and instruction books controlled properly? 11.2.1

1.2.5 Is the placard for garbage disposal written in language understood by crew? 1.2.3.1 / 6.6

1.2.6 Is watch schedule for watch keeper posted? 1.2.3.1 / 7

1.2.7 Is sick bay ready for emergency use? 1.2.3.1 / 8.1

1.2.8 Are medicaments properly controlled? 1.2.3.1 / 8.1






1.6.2 Is validity of statutory certificates informed to the company as per the procedures?1.2.3.1 / 10.1 /

11.1

1.6.3 Is classification and all statutory certificates duly endorsed? 1.2.3.1


1.6.4 Are classification survey records maintained properly? 1.2.3.1

Crew list and certificates for crew members

1.6.5 Number and Nationality of officer? ( Number: , Nationality: ) -

1.6.6 Number and Nationality of ratings? ( Number: , Nationality: ) -

1.6.7 Is the ship manned in compliance with the safe manning document?Please refer to

Annex 2 6.2

1.6.8 Does each Master or Officer hold STCW 95 certificates?Please refer to

Annex 2 6.2

1.6.9In addition with 1.6.8, does the foreign officers holding Certificate of Recognition issued by flag state or

acknowledgement receipt proof that application for COR has been submitted to the Administration?6.2

1.6.10

Does all crew members have medical examination report issued by medical practitioner approved by

Malaysia Marine Department? 6.2

1.6.11 Are original copies of Master’s or Officer’s certificates and endorsements kept on board the ship? 6.2

1.6.12Do Master, Officers and any person with responsibility for loading, discharging and care in transit or

handling cargo serving on tanker (oil/gas/chemical) hold appropriate certificates?6.2

1.6.13Are all ratings assigned to specific duties and responsibilities related to cargo or cargo equipment on

tanker (oil/gas/chemical) duly certificated?6.2

Providing information to Master1.6.14 Is there adequate information on safety and pollution prevention given to Master by the Company? 4 / 6.1.3 / 6.4

Flag state requirements

1.6.15Does the ship comply with the flag state requirements?

1.2.3.1

Log book entry

1.6.16 Are necessary items as per SOLAS requirements entered into the Log Book?1.2.3.1 / 5.1.4 /

8.2

1.6.17 Are necessary items entered as per the SMS? 5.1.4 / 7 / 8.2






1.6.18 Are necessary entries made to Oil Record Book? 1.2.3.1 / 5.1.4

1.6.19 Are necessary entries made to Garbage Record Book? 1.2.3.1 / 5.1.4

2.0 Safety and Environmental Protection Policy


2.1 Has the company established a safety and environmental protection policy? 2.1

2.2Has the policy has been implemented on board by i.e. displayed conspicuously, signed by top

management and contents made known to all crew members?2.2

3.0 Company Responsibilities and Authority


3.1Is there adequate evidence to show that the ship is managed by the company which is

indicated on the DOC?3.1

4.0 Designated Person (s)


4.1Is Master familiar with the requirements of the company’s SMS relating to Section 4 of the ISM

Code, referring to Manual/Procedures?6.1.2

4.2 Is DPA known by Master and key personnel? 3.2 / 4 / 6.1.2

4.3 Is the functions of DPA known by key personnel? 3.2

4.4 Is there any evidence showing that the DPA visits the vessel regularly to monitor the SMS? 4.0 / 3.3

5.0 Master Responsibility and Authority




5.2

How does the master implement the SMS of the Company?

- check to see if there are records to show all crew have read the SMS manual. As

minimum all officers must be familiarized.- Proper filing system for manual and checklist

5.1.1






5.3How does the master motivate the crew in the observation of the Company Policy?

i.e. safety meeting, in house training etc

5.1.2

5.4 Does the master issue appropriate orders and instructions in a clear and simple manner? 5.1.3

5.5

How does the master verify that specified requirements have been observed?

- crew using protective gears for daily work

- crew have sufficient rest hour period as per STCW requirement (not less than 10

hours in 24 hours period, not less than 77 hours in any 7 day period)

5.1.4

5.6 Has the Master reviewed the SMS and reported its deficiencies to the company? 5.1.5

5.7 Is Master aware of the overriding authority ensured under the ISM Code ? 5.2

6.0 Resources and Personnel




6.2 Have all crew members received pre-joining training as per the procedures? 6.1.1 / 6.5

6.3 Have onboard training and instructions been conducted as per the procedures? 5.1.1 / 6.5

6.4 Have newly joined crew members received the familiarization training required by the STCW? 1.2.3.1 / 5.1.1 / 6.3

6.5Have newly joined crew members received the familiarization training required by the SOLAS

within 2 weeks after joining?1.2.3.1 / 5.1.1 / 6.3

6.6Have on-board training and instructions required by the SOLAS III/19.4 been conducted

regularly?1.2.3.1 / 5.1.1

6.7 What is the on-board common language specified by the company? 6.6

6.8 Are SMS related documents provided in a language understood by ship’s crew? 6.6

6.9 Are all crew able to read and understand the SMS manual? If NO, go to 6.10 6.6

6.10Has the company established any plan to cope with cases where crew is unable to read and

understand the manual?6.6

6.11 Is the crew able to communicate effectively in the execution of their duties? 6.7






7.0 Shipboard Operations



Code, referring to Manual/Procedures?7

7.2

Has the Company established the procedures, plans and instructions, including checklists as

appropriate, for key shipboard operations concerning the safety of the personnel and

environmental protection?

7

7.3 Have operations during departure been performed as per procedures? 7

7.4 Have arrival operations been performed as per procedures? 77.5 Is the navigation procedures included in the safety management system? 7

7.6 Have cargo handling operations been performed as per procedures? 7

7.7 Have machinery operations been performed as per procedures? 7

7.8 Have pollution prevention operations been performed as per the procedures? 7

7.9 Have special operations identified been performed as per the procedures? 7

7.10Has the company developed risk assessment procedures for operations to safeguard, ship,

personnel and environment?7

8.0 Emergency Preparedness


8.1Is Master familiar with the requirements if the company’s SMS relating to Section 8 of the ISM

Code, referring to Manual/Procedure?6.1.2

8.2

Does the company SMS identify potential emergency shipboard situations, and established

procedures to respond to them? 8.1

8.3 Has the company provided the ship with an updated emergency contact list? 8.1 / 8.3

8.4Have drills and exercises for the emergency situations identified been conducted as per

procedures?

1.2.3.1/ 5.1.1/

5.1.4/ 8.2

8.5 Is master familiar with the procedures to respond to the emergency situation identified?6.1.2 / 6.5 / 8.1 /

8.2

8.6 Are the drills being review by the management? 8.2

8.7Does the company carry out ship-shore exercise within time period specified in the Company’s

SMS?8.3






9.0 Report and analysis of non-conformities, accidents and hazardous occurrences


9.1Is Master familiar with the requirements if the company’s SMS relating to Section 9 of the ISM

Code, referring to Manual/Procedure?6.1.2

9.2 Were there any reports on NC, accident and hazardous occurrence which were sent ashore? 9.1

9.3 Verify if Master has been accurately reporting NC’s, accident and hazardous occurrence? 9.1

9.4Have any deficiencies been identified at inspections by the third parties, such as PSC,

charterers, P&I club, etc, since last audit?9.1, 12.2

9.5 Has the Company investigated and analyzed the NC and deficiencies? 9.1 / 4

9.6 Has the Company closed the NC and deficiencies by the agreed time? 9.2

9.7 Have corrective actions including measures intended to prevent recurrence been established? 9.2

10.0 Maintenance of the ship and equipment


10.1 Is Master familiar with the requirements if the company’s SMS relating to Section 10 of theISM Code, referring to Manual/Procedure?

6.1.2

10.2Has the maintenance and inspection for ship and equipment been carried out at appropriate

intervals as per the plan?10.2.1

10.3 Is there any technical deficiency being reported? 10.2.2, 5.1.5

10.4 Has the company responded to the reported deficiency? 10.2.3, 9.1, 9.2

10.5 Have corrective actions are being taken in a timely manner? 10.2.3, 9.1, 9.2

10.6 Have specific measures for testing of critical equipment/technical system identified, been

carried out as per procedures?10.3

10.7 Have weekly tests and inspections for LSA and FFA been carried out? 1.2.3.1 , 10.2.1

10.8 Have monthly inspections for LSA and FFA been carried out using the checklist? 1.2.3.1, 10.2.1

10.9 Have all maintenance works and inspections performed been properly recorded? 10.2.4

10.10 Are all the maintenances and inspections being integrated into planned maintenance system? 10.4

10.11 Is the planned maintenance system complied with, updated and properly recorded?

10.2.1, 10.2.4,

10.3, 10.4






11.0 Documentation


11.1Is Master familiar with the requirements if the company’s SMS relating to Section 11.0 of the

ISM Code, referring to Manual/Procedure?6.1.2

11.2 Are ship’s SMS manuals up to date? Last revised: 11.2.1

11.3Have amendments of the SMS manuals been reviewed, approved by authorized personnel

and properly recorded?11.2.2

11.4 Have obsolete documents been properly removed? 11.2.3

11.5 Is the company SMS kept in a form that is practical and effective? 11.3

11.6 Are all documentations relevant to the ship available onboard? 11.3

11.7Is modification to the SMS manual being made in compliance with requirements of the ISM

Code and applicable rules and regulations?1.2.3.1

12.0 Company verification, review and evaluation


12.1Is Master familiar with the requirements if the company’s SMS relating to Section 12.0 of the

ISM Code, referring to Manual/Procedure?6.1.2

12.2 When was last internal audit conducted? 12.1

12.3 Has the internal audit been conducted as per the procedures? 12.3

12.4 Have internal audit records been kept onboard the ship? 12.5

12.5 Are ship’s key staffs aware of the result of the internal audit? 12.5

12.6 Have non-conformities been raised at the audit? 12.3, 12.6

12.7Have corrective actions for the non-conformities identified during the internal audit been

taken?12.3, 12.6

12.8 Has the company notified the ship of the result of the management review? 12.2, 12.5

Signature: __________________________________________ Auditor’s name: __________________________________________

Date: __________________________________________ Place/location: __________________________________________ Stamps

New_ISM_C_List.pdf

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