1450 Western Avenue Suite 101 Albany, NY 12203-3539 518.435.0422 Fax 518.463.8656

www.nyhima.org

2014- 2015

NEW YORK HEALTH INFORMATION MANAGEMENT ASSOCIATION ANNUAL REPORT Sandra Macica, MS, RHIA, CCS 2014-2015 NYHIMA President/Chair

OUR MISSION STATEMENT NYHIMA is a not-for-profit organization dedicated to promoting the professional excellence of its members through education, advocacy, and alliances, thereby ensuring quality health information to benefit the public, the health consumer, providers, and other users of clinical data.

OUR VISION STATEMENT The New York Health Information Management Association will be the recognized leader in health information management practice, education, advocacy and research OUR CORE VALUES

ADVOCACY

We advocate the importance of quality information, patient’s privacy and confidentiality, ethical practices and support collaboration.

DIVERSITY

We recognize the value of bringing members together and we respect everyone as an individual; irrespective of their backgrounds.

INNOVATION

We constantly look for an opportunity to improve, embrace, and shape innovation.

INTEGRITY

We set high standards for our behavior, stand up for what we believe in; remain dedicated and self-controlled, even when challenged. ABOUT NYHIMA

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Since 1935, NYHIMA has been dedicated to promoting the professional excellence of its members through education, advocacy, and alliances, thereby ensuring quality health information to benefit the public, the health consumer, providers, and other users of clinical data. NYHIMA is a non-profit organization whose membership consists of Health Information Management professionals employed in hospitals and other health care settings throughout New York State. Our members possess training in the principles of health information management and are certified and/or registered by the American Health Information Management Association (AHIMA). We are committed to excellence in the management of health information for the benefit of patients and providers.

NYHIMA MEMBERS ARE LEADERS IN HEALTH INFORMATION MANAGEMENT PRACTICE, EDUCATION,

ADVOCACY, AND RESEARCH.

NYHIMA MEMBER PROFESSIONALS ENSURE THAT THE QUALITY AND ACCURACY OF MEDICAL RECORDS ARE

MAINTAINED, IMPROVED, AND SECURE.

EDUCATION IS NYHIMA’S PRIMARY MISSION

THE 2014-2015 BOARD OF DIRECTORS

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The New York Health Information Management Association is governed by a Board of Directors who directs the Central Office staff in managing the Association's business. NYHIMA is served by volunteer committees and maintains an office in Albany, New York at 1450 Western Avenue, Suite 101. Phone: 518.435.0422/Fax 518.463.8656

SA N DR A L. MAC ICA, M S RH IA C CS MICH E L E BOH L EY, RHI A, CCS R E N AT O L . ES TR EL L A, MS HA R HI A F AHI M A

PR ESI D E NT /C HAI R PR ES ID E N T/ CHA IR -E L EC T PAS T P R ESI D E N T DIR EC TO R

FR A NCE S A . SCO T T, RHI A JE FF ER Y Y OU N GS, RHI T DIA N E E. C OH E N, RHI A

TR E ASU R E R /FI N A NC E DIR EC TO R E DU C A TIO N PRO G RA MS DI R EC TO R L EG ISL A TIV E DI R EC TOR

THE NYHIMA CENTRAL OFFICE STAFF

ANG ELI NA MCGRA T H

OFFICE OPERATIONS MANAGER

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COMPONENT LOCAL ASSOCIATIONS (CLA)

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LETTER FROM THE

P r e s i d e n t

As President of the New York Health Information Management Association (NYHIMA), it is my great honor to present to you the NYHIMA Board Annual Report for 2014-15. Within the pages of this report is the culmination of many volunteer and staff hours. As NYHIMA celebrates our 80th year as an association, this report is not just an accounting of a year’s hard work but also it is a tribute to the participation of our NYHIMA members and to all of our local leaders, section leaders, educators, and committee and task force chairs.

2014-15 was an exciting year of change and growth for NYHIMA. This is the first year that NYHIMA did not have the guidance of our now retired Executive Director, Chris Harrington. With the assistance of our management company, Capitol Hill Management Services (CHMS) the Board of Directors (BOD) worked very diligently to maintain our high level of membership service while presenting a wide range of education for our members, keeping members informed of important issues to the profession and improving communication and camaraderie, all within budget. In working towards these goals the BOD and CHMS were able to create a new and improved website, work on creating a complete and accurate database, keep expenses in check while improving income, hold a BOD conference call and/or in person meeting each month, increase membership, increase participation to our Facebook page, provide a conference call forum for educators on a regular basis, start up some new projects (such as a revision of the Medicolegal Manual) and so much more as you will see as you look through the remainder of this report.

After the resignation of our Education Director at the end of last summer, the NYHIMA Board appointed Jeffery Youngs, RHIT to step in and build on the efforts of Kathy Barry, RHIT. Jeff jumped right into the position and was able to find speakers for both in person and webinar presentations at a low cost and high quality. NYHIMA was also able to present several exam reviews for our students and they were enthusiastically received and

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attended. In addition to being the NYHIMA Education Director, Jeff also served as co-chair to the 2014 Annual Conference in Syracuse during this year as well as being a local president for the Central New York Health Information Management Association (CNYHIMA).

Under the direction of the Finance Director, Frances Scott, RHIA and CHMS, the BOD took a hard look at the NYHIMA budget as well as the policies and procedures in an effort to keep our costs down while building our reserves back up. As we progress towards NYHIMA's future, the Board will continue to look closely at the Association's operations to determine what other changes need to be made to our practices so that we continue to meet the varied and changing demands of our membership.

Using the foundation of our strategic plan, designed in part, by the previous board and delegates, our Past President Director Renato Estrella, MSHA, RHIA, FAHIMA, continued to guide the BOD this year using his knowledge and experience of being a President of NYHIMA, not once but twice! In alignment with AHIMA’s “Learn from the past, build on the present and prepare for the future”, Renato assisted the NYHIMA Board to work collaboratively and as a team to achieve the strategic goals and objectives that we set out to accomplish.

With the help of our Communications Director, Darlene McKendrick, RHIT, CCS, NYHIMA was able to publish a newsletter every other month (six issues) on schedule. This is the first time in a number of years that this was able to be accomplished. Members sent emails in appreciation as we provided updates to worthy news items pertinent to our profession and our state, links to professional references such as coding and reimbursement updates, as well as news from our 11 colleges, nine local associations, the Long Term Care Section (LTCS), and our students. It was great to hear that our members missed this type of regional information – and we were able to provide it to them.

Our Legislative Director, Diane Cohen, RHIA attempted to keep our members informed of the ongoing saga of the start date of ICD-10. She attended many AHIMA conference calls and forwarded "calls to action" to our local leaders and members. Diane also attended AHIMA's Hill Day to meet with legislators and learn more about how to work with AHIMA and our members on this important issue.

Our President-elect Michele Bohley, RHIA, CCS, listened and took everything in in an attempt to learn as much as she could in preparation for her duties as President next year. She assisted NYHIMA in finding speakers and nominees for various volunteer roles. She often spoke with members in an effort to learn what our members say they want and need. Like Renato, this is Michele's second time as NYHIMA's President.

In my role as President, one of the things I was very fortunate to do was be able to visit almost every local area in the state, sometimes twice. In New York City (Borough of Manhattan Community College) and Rochester (Monroe Community College), I was able to

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participate as a speaker at the CCS Exam Reviews. I visited Long Island to view our conference site for next year and meet with our enthusiastic volunteers there. In Buffalo, Rochester, Syracuse, Clifton Park, and Massena I was able to speak with our members at a local association meeting and talk about leadership and the changes in the workplace and our profession. I was also fortunate to speak at a co-sponsored educational day with CNYHIMA and AAPC in Watertown. For me, seeing old friends and making new ones was one of the best parts of volunteering this year.

This year’s annual meeting will be held on June 7-10, 2015 at the OnCenter and Crowne Plaza in downtown Syracuse, New York. As we all know, our annual meeting is one of the largest events held by our association each year, attracting over 300 guests, including members, speakers and vendors. The exhibit hall is a great place to spend time to educate ourselves on the latest HIM products on the market and see how new technology is advancing our profession. Of course, the education sessions, the tailgate themed welcome party, the night at the zoo, and the Awards banquet all lend their own special nuances to this event. Special thanks to this year’s conference chairs, Jeffery Youngs, RHIT and Cindy Alsheimer, RHIT, all the CNYHIMA volunteers and Office Operations Manager Angie McGrath, for putting this wonderful event together.

On a final note, NYHIMA is pleased to announce that two more colleges in New York State are now accredited and offer health information management education, Medaille in Buffalo, and CUNY School of Professional Studies in New York City. NYHIMA now has 13 schools to choose from in our own state! Special thanks to all our committee chairs and committee members, task force volunteers, our NYHIMA delegates to AHIMA; Julie Brucker, RHIA, CCS and Diane Skelton, RHIT, CTR, for their time, energy and commitment over this past year. Also special thanks to you, NYHIMA members for helping make us the organization we are today. Happy 80th birthday NYHIMA!

INVESTING IN OUR

FUTURE

PLANNING STRATEGICALLY

NYHIMA is dedicated to promoting the professional excellence of its members through education, advocacy, alliances, and ensuring quality health information to benefit the public, the health consumer, providers, and other users of clinical data.

Last year, the Board spent considerable time and resources in the development of a 3-year Strategic Plan. Due to financial challenges, some meetings were consolidated. The Board decided and approved moving the Strategic Planning meeting from a spring stand-alone event to a June meeting in conjunction with the House of Delegates session during the

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NYHIMA Annual Conference. The change will make sure the Association is capitalizing on its future and ensuring ongoing viability.

The 2014-2017 strategy starts with NYHIMA’s mission, vision and values. The plan will describe what NYHIMA would like to have happen, what would constitute success in measurable terms and allow for a long-term plan with the ability to adjust quickly as the environment changes. The strategic plan was aligned with AHIMA to incorporate the results of 2014 NYHIMA environmental scan survey into our strategic planning.

NYHIMA will continue to solicit and compile feedback from the members, Board meetings, local leadership meetings and other stakeholders to ensure the strategic plan remains relevant in a changing environment and provides the leadership NYHIMA requires. The results of the environmental scan, feedback, aligning with AHIMA’s strategic plan and other documents referenced by AHIMA will be incorporated into the next strategic planning session. This three- year plan goal will allow long-term planning for NYHIMA to adjust quickly as the environment changes. The Board has three main responsibilities in developing the draft of the strategic work plan: set the organization, ensure necessary resources, and provide oversight.

MEMBERSHIP – OPEN EVERY DOOR TO SUCESS

The new location/mailing address for NYHIMA is 1450 Western Avenue, Suite 101, Albany, New York, 12203. Receptionists answer all calls during the hours of 9:00 AM – 4:30 PM, Eastern Time. The Central Office plays a major role in the orchestration, coordination and delivery of programs, and is responsible for ensuring the smooth running of all operational elements of the Association. An Account Executive responds directly to email messages received and forwards leadership communications to the appropriate individual. An Account Associate provides general support services, as well as specific tasks related to the mission and vision of NYHIMA.

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MEMBER STATISTICS

HOUSE OF DELEGATE TOOL KIT

The House of Delegates tool kit was developed to help delegates/alternates understand their role and provide the resources delegates need to prepare and carry out that role. The NYHIMA House of Delegate Tool Kit is a resource to provide easy access to the most current and relevant information a delegate will need to prepare for his/her role as delegate. NYHIMA ANNUAL ELECTION RESULTS

The NYHIMA 2015-2016 Election was held on April – May 5, 2015. An electronic ballot notice was sent to 2744 eligible voters. The results indicate only 298 active members voted for a 10.8%participation rate which is almost 4 % increase from last year (7%). The Nominating Committee presented a ballot for review and approval by the NYHIMA Board of Directors as follows: 2015 NYHIMA BALLOT President-elect: Cindy Alsheimer, RHIT (CNYHIMA) Christine Edwards, RHIA, CHP (LIHIMA)

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Treasurer/Finance Director: Frances Scott, RHIA (Central) Shea Coleman, RHIT (Rochester) Education Program Director Jeffery Youngs, RHIT Mary Kay Taylor, MBA, RHIA (LIHIMA) AHIMA Delegate At-large Marie Pirie-St Pierre, RHIA (Northern) G. Elizabeth, RHIT, CCS, CPC, CEMC, CPCO, CHC (HIMAWNY) NYHIMA Awards Committee Patricia Haskel, RHIT (Tappan Zee) Janet Mohlendoff, RHIA, CCS (HIMANYC) Julie Brucker, RHIA (Adirondack) Virginia Newman, RHIT (Central) Maureen Campo, RHIT (LIHIMA) Vanessa Maldonado, RHIT (LIHIMA) Sue Clark Kendrick, RHIA (Tappan Zee

The winners of this year election, for the 2015-2016 Association year leadership positions, are as follows: President/Chair-Elect: Christine Edwards, RHIA, CHP [LIHIMA] Treasurer/Finance Director: Frances Scott, RHIA [Central] Education Program Director: Jeffery Youngs, RHIT [Central] AHIMA Delegate at Large: Mari C. Pirie St Pierre, RHIA [Northern] AHIMA Alternate Delegate: G. Elizabeth Wilson, RHIT, CCS, CPC, CEMC, CPCO, CHC [HIMAWNY] Awards Committee are: Julie Brucker, RHIA ([ADIRONDACK] Sue Clark Kendrick, RHIA [TAPPAN ZEE] Patricia Haskel, RHIT [TAPPAN ZEE] Janet Mohlendoff, RHIA, CCS [NYC] Virginia Newman, RHIT [CENTRAL]

NYHIMA TRAVEL POLICY

The travel policy was reviewed and revised to provide travelers, travel arrangers, approvers, and auditors on cost-effective management of travel expenses. The policy is intended for use by NYHIMA Board members; Committee Chairs; Local Association

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Presidents and Presidents-Elect; and other designated travelers identified by the Board as necessary to the successful operation of the Association’s business.

REPORT FROM THE BOARD OF DIRECTORS

2014-2017 NYHIMA STRATEGIC PLAN

STRATEGIC PILLAR # 1: INFORMATION GOVERNANCE Goal: Be recognized as the experts in health data and information governance. Critical Success Factors

• Promote the value of HIM professional experts to healthcare leadership to increase the number of HIM professionals in analytical and decision-making roles.

• Advance collaborations with other professional organizations on key healthcare issues, i.e. the legal and proper uses of health data.

• Continue to advance HIM practice through effective adoption and use of ICD-10. STRATEGIC PLLAR # 2: LEADERSHIP Goal: Develop HIM leaders across all healthcare sectors. Critical Success Factors

• Develop Best Practices on HIM Practices • Engage the membership and promote active long-term involvement with NYHIMA • Advance the HIM professional as a leader in Clinical Documentation Improvement

programs • Succession Planning in place • Maintain Growth and Financial Stability

STRATEGIC PILLAR # 3: INNOVATION Goal: Increase thought leadership evidence-based HIM Critical Success Factors

• Develop best practice HIM initiative for the state • Promote the HIM profession to increase visibility and to attract new members

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• Innovate meetings and knowledge transfer • Increase use of social media

STRATEGIC PILLAR # 4: INFORMATICS Goal: Transfer data into health intelligence Critical Success Factors

• Patient Identification • Meaningful Use • Support the advances of EMR/HIE/TPHR • Advance the HIM Professional as a leader in Health Informatics in support of data

integrity. • Support AHIMA initiative to transform healthcare data into health intelligence • Inform and influence HIM profession activities pertaining to the profession

Consumer Advocacy • Creation of State Hill Day

STRATEGIC PILLAR # 5: PUBLIC GOOD Goal: Empower consumer to optimize their health through management of their personal health record Critical Success Factors

• Collaborate with various groups, offices to develop, share and promote guidelines • NYHIMA challenge each component local association to provide a one-time

education session free to local senior centers • Expand State Advocacy engagement

Support AHIMA’s Blue Button Initiatives

PRESIDENT/CHAIR-ELECT – Michele Bohley, RHIA, CCS

This year as President-Elect provided me with many opportunities to network with our HIM professionals. I attended the AHIMA Leadership Symposium last July, was present at all major Board meetings (even though sometimes by phone) and was able to participate on the majority of the monthly Board conference calls. In addition, I tried to attend the Monday calls with Capitol Hill Management Services (CHMS) and NYHIMA President. I did participate as an AHIMA delegate and attended 3 of the AHIMA delegate presentations. I assisted NYHIMA with getting Cindy Zak (from AHIMA) to present to our annual meeting.

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Facilitating meetings and networking is critical. The Education team is finally bringing a goal of co-hosting a regional meeting with Massachusetts and other states to reality. We are all very excited about this. As President- Elect you sometimes get the “other duties as assigned” areas. I also participated in tweeting and monitoring ICD 10 issues, local association concerns and have started meeting with CHMS to transition for next year. I am looking forward to another productive year and will be counting on all members to ensure our continued success.

TREASURER/FINANCE DIRECTOR – Frances A. Scott, RHIA

The Board had a goal this year of increasing our Income over Expenses. With the help of our Central Office, the support of the NYHIMA membership and work of the Board, we were successful in achieving that goal. Our NYHIMA dues income increased over 23%, our education revenue increased over 48%, and our administrative expenses (Central Office) expenses significantly decreased by $32,000. As is shown in the proposed 2015-2016 Budget, we will continue to work toward a positive financial trend to ensure the financial stability of the organization.

REVENUE EXPENSES

AHIMA Dues Rebate $76,600 Personnel $5,738

NYHIMA Dues $31,385 Postage $2,950

Consultant’s Listing $1,345 Central Office (Cap Hill) $65,250

Education $22,170 Office Equipment Rental $1,908

Donations (Scholarships) $1,052 Office Insurance $357

Medicolegal Manual $2,000 General Expenses $1,482

Website $200 Vendor Service $296

Long Term Care Section $1,225 Investment/Bank Fees $3,396

Non-operating $8,533 Credit Card Fees $3,663

2015 Annual Conference $64,177 Dept of State Annual Fee $50

Total Income $208,687.00 Local President’s Meeting $3,313

Board of Director’s Expense $1039

AHIMA Meetings $3,786

Legislative $775

Website Maintenance $4,692

Long Term Care Section $49

Education $3,991

2014 Annual Conference $2,494

2015 Annual Conference $10,727

Total Expenses $115,956.00

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ASSETS

Cash, Cash Equivalents, Investments $369,446.22

Fixed Assets $89

Total Assets $369,535.22

LIABILITIES

Line of Credit $90,000

Total Liabilities $90,000

EQUITY

Net Assets $161,488.10

Zannis Endowment $25,000

Scholarship Funds Accumulation $4,918.58

Net Income $92,786.87

Total Equity $284,193.55

*These numbers are inclusive of July 1, 2014 – April 30, 2015.

Proposed Budget for 2015-2016 (Draft)

2014/2015

Budget

2015/2016 Proposed

Budget

Income

4050 · AHIMA DUES REBATE (DUES) 90,000.00 90,000.00

4100 · NYHIMA DUES 30,000.00 30,000.00

4235 · ANNUAL CONFERENCE 75,000.00 75,000.00

4250 · CONSULTANT'S LISTING (DUES) 1,000.00 1,000.00

4300 · EDUCATION INCOME

4300-1 · EDUCATION INCOME SPONSORSHIP

4300 · EDUCATION INCOME - Other 15,000.00 20,000.00

Total 4300 · EDUCATION INCOME 15,000.00 20,000.00

4329 · Key Bank Ultra MMF Interest Inc

4331 · ZANNIS FUND INTEREST

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4332 · DIVIDENDS - MERRILL LYNCH 6,000.00 6,000.00

4333 · INTEREST - MERRILL LYNCH

4360 · MEDICOLEGAL MANUAL INCOME 500.00 500.00

4500 · WEBSITE REVENUE 5,000.00 2,000.00

4700 · Educators Forum Income

4710 · LONG TERM CARE SECTION INCOME 700.00 1,000.00

4711 · MISC INCOME 0.00 0.00

9010 · SOBERANO MEMORIAL FUND INCOME 500.00

Total Income 223,200.00 226,000.00

Expense

5050 · DUES MAILING 1,500.00 2,000.00

5201 · CAPITOL HILL MANAGEMENT SRVCS 87,000.00 87,000.00

5200 · RENT 0.00 0.00

5220 · RENTAL - OFFICE EQUIPMENT 1,600.00 298.00

5230 · TELEPHONE 300.00 300.00

5300 · MISCELLAEOUS OFFICE EXPENSE 100.00 200.00

5310 · OFFICE SUPPLIES 500.00 500.00

5320 · OFFICE PRINTING 500.00 1,000.00

5330 · OFFICE POSTAGE 500.00 275.00

5350 · STORAGE 350.00

5400 · OFFICE INSURANCE 550.00 550.00

5450 · INVESTMENT FEES - MERRILL LYNCH 100.00 100.00

6100 · GENERAL EXPENSES 500.00 500.00

6109 · Interest Expense 1,600.00 3,500.00

6110 · CREDIT CARD FEES 3,500.00 4,500.00

6111 · BANK CHARGES 50.00 50.00

6300 · AUDITOR/BOOKKEEPER 900.00 900.00

6320 · LEGAL EXPENSE 2,500.00 2,500.00

6341 · INSURANCE 1,500.00 1,575.00

6350 · DEPT OF STATE ANNUAL FEE 100.00 100.00

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6400 · LOCAL PRESIDENT'S MEETING 3,500.00 3,500.00

6420 · BOARD OF DIRECTORS EXPENSE 4,000.00 7,000.00

6430 · PRESIDENT'S EXPENSES 500.00 500.00

6435 · PRESIDENT ELECT EXPENSES 500.00 500.00

6440 · RECOGNITION & SERVICE AWARDS 1,000.00 1,000.00

6445 · AHIMA FOUNDATION DONATION 500.00 500.00

6450 · AHIMA LEADERSHIP CONFERENCE 5,000.00 5,000.00

6455 · DELEGATES TO AHIMA CONVENTION 6,000.00 6,000.00

6470 · WEBSITE MAINTENANCE 5,000.00 5,000.00

7410 · LONG TERM CARE SECTION EXPENSE 300.00 300.00

7720 · COMMUNITY EDUCATION CAMPAIGN 250.00 250.00

7830 · AWARDS COMMITTEE 250.00 250.00

7835 · MEMBERSHIP COMMITTEE 250.00 250.00

7850 · EDUCATION EXPENSE 10,000.00 10,000.00

7860 · LEGISLATIVE 1,000.00 1,000.00

7865 · MEDICOLEGAL MANUAL-UPS Charges 500.00 500.00

7890 · PUBLIC RELATIONS EXPENSE 500.00 500.00

7915 · STRATEGIC PLANNING EXP. 0.00 0.00

7921 · CODING GUIDELINES MAN. EXP 500.00 500.00

8844 · 2014 ANNUAL CONFERENCE EXPENSES

8844-1 · GUEST ROOM CHARGES

8844-2 · FOOD AND BEVERAGE

8845 · 2015 ANNUAL CONFERENCE EXPENSES

8845-1 · PRINTING & DESIGN

8845-2 · PROMOTION

8845-3 · PLANNING

8845-4 · VENUE

8846-5 · TRANSPORTATION

8845 · 2015 ANNUAL CONFERENCE EXPENSES - Other 70,000.00 70,000.00

Total 8845 · 2015 ANNUAL CONFERENCE EXPENSES 70,000.00 70,000.00

9020 · SOBERANO FUND EXPENDED 1,600.00 500.00

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9040 · ZANNIS SCHOLARSHIP 1,000.00 1,000.00

9060 · SCHWARTZ MEMORIAL FUND EXPENDED 300.00 300.00

Total Expense 222,637.00 220,548.00

Net Income 563.00 5,452.00

NOMINATING COMMITTEE/BYLAWS - Renato Estrella, MSHA, RHIA, FAHIMA Bylaws Committee Purpose: To prepare NYHIMA bylaws and amendments consistent with AHIMA

Bylaws; and to provide the authority to carry out NYHIMA administrative functions.

Goals: To gain approval for recommended bylaws changes and to assure NYHIMA

bylaws are consistent with AHIMA. To pass information on to next year’s Past President and NYHIMA Central Office staff to work with locals to update their bylaws based on approved NYHIMA Bylaws.

Accomplishments:

• NYHIMA Proposed bylaws changes for 2015 which will be presented to the House of Delegates during NYHIMA Annual Conference in June 2015.

• The Component Local Association (CLA) Bylaws of each of the nine CLAs are in the process of being reviewed. Review and updates to the ADHIMA and CNYHIMA By-Laws were completed. Items for CLA review and consideration have been identified and sent back.

• We are still awaiting for HIMANYC, LIHIMA, WNYHIMA, TPZHIMA, NNYHIMA and RRHIMA

Nominating Committee Purpose: To prepare and provide a ballot of two nominees for each office and Awards

committee to be filled and for delegates to AHIMA. This sentence doesn’t make sense to me and I’m not sure what is trying to be said here.

Goals: Assemble an electronic ballot that will work to further strengthen the

Association and provide opportunities for the membership. Accomplishments:

• Compiled a ranking list of nominees for President-elect, Finance Director, Education-Program Director, AHIMA Delegates and Awards Committee.

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• E-mail was sent to all potential candidates with the description of officer/delegate responsibilities send a candidate profile template.

• A ranking list of nominees was presented to the nominating committee; consist of the Presidents or their designee from all NYHIMA Local Associations.

• Prepared ballot of at least two candidates for each office listed. • Required candidates to provide the Central office with their candidate profile with

photo and position statement • Candidate profiles along with their photo were posted on NYHIMA website for the

nominating Committee reviews.

• Voting was done electronically by all active members in good standing this year. The poll opened at midnight on April 20, 2015 and remained activated through 5:00 pm on April 30, 2015.

• All candidates were notified as to the results of the election.

In the process of revising and updating the Nominating Committee policies and procedures to be presented for Board of Directors approval.

EDUCATION COMMITTEE –Jeffery Youngs, RHIT need to move this to next page

The purpose of the committee is to plan, organize, and offer educational programs to the NYHIMA membership as part of the Associations strategic plan. We strive to offer programs for continuing education and to provide innovative programs of interest to member. The 2014-2015 Education Committee membership consists of eight (8) individuals from across the state. We have held five planning sessions to date. We plan to expand our committee, adding more members and programs going forward.

2014 Educational Sessions

October 10, 2014: NYHIMA co-sponsored with Central New York Health Information Management Association at Crouse Hospital, Syracuse, NY. Educators: Alison Nicklas, MJ, RHIA, CCS (Release of Information: Back to the Basics all the way to HIPAA) and Laurel Baum, Esq. (Patient Access to, and Disclosure of, Health Information).

October 22, 2014: Lunch n’ Learn Series (Webinar): “General Coding Principles for ICD-10-CM and ICD-10-PCS”. Educator: Sandra Macica, MS, RHIA, CCS

November 19, 2014: Lunch n’ Learn Series (Webinar): “Neoplasms, Diseases of the Blood, and Mental and Behavioral Disorders”. Educator: Kelley Clifford, RHIA

December 10, 2014: Webinar: “Essential Practices for Preventive Security Risk Management”. Educator: Lydia Thomas, CHP

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December 15, 2014: Webinar: “2015 OPPS and CPT Update”. Educators: Michele Bohley, RHIA, CCS and Jean Russell, MS, RHIT

2015 Educational Sessions

January 21, 2015: Lunch n’ Learn Series (Webinar): “Diseases of the Circulatory System and Related Procedures”. Educator: Sandra Macica, MS, RHIA, CCS

February 18, 2015: Lunch n’ Learn Series (Webinar): “Injury, Poisoning, and External Causes”. Educator: Kelley Clifford, RHIA

March 18, 2015: Lunch n’ Learn Series (Webinar): “Diseases of the Genitourinary System, Pregnancy, Childbirth, and the Puerperium”. Educator: Sandra Macica, MS, RHIA, CCS

March 25, 2015: Webinar: “Computer Assisted Coding and Utilization Industry Perspective”. Educator: Mike Miller, Dolbey Systems, Inc.

April 16, 2015: Webinar: “Present on Admission (POA) Indicator Uses, Impact, and ICD-10 Guidelines”. Educator: Lynn-Marie Wozniak, MS, RHIT

April 17, 2015: Borough of Manhattan Community College, New York City: “CCS Exam Prep Course”. Educators: Thomas Penta, CHDA, CCS Sandra Macica, MS, RHIA, CCS, Cheryl Christopher, MPA, RHIA, John Ruth, MBA, RHIA

April 23, 2015: Monroe Community College, Rochester, NY: “CCS Exam Prep Course”. Course Educators: Sandra Macica, MS, RHIA, CCS, Diane Gray, RHIA, Gail Woytek, RHIA

June 7, 2015: Crowne Plaza, Syracuse, NY: “RHIT/RHIA Certification Exam Prep Course”. Educators: Ellen Karl, MBA, RHIA, CHDA, FAHIMA and Janet Mahlenhoff

June 7-10, 2015: NYHIMA 80th Annual Conference, OnCenter and Crown Plaza Hotel, Syracuse, NY.

Upcoming Sessions/Potential Topics

The NYHIMA Education Committee will resume meetings to continue to promote education across the state. We will continue to plan for ICD-10 education in-person and via webinars. Other potential topics may include OPPS, CPT Updates, Reimbursement, CCS/RHIT/RHIA Review, Legal, Release of Information, and Meaningful Use. We are currently working with Massachusetts Health Information Management Association (MaHIMA) to offer a Clinical Documentation Improvement session on Best Practices. The Education Committee will also continue efforts to update NYHIMA’s Medicolegal Manual.

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2015 ANNUAL CONFERENCE PROGRAM AND ARRANGEMENTS Jeffery Youngs, RHIT and Cindy Alsheimer, RHIT

The purpose of this committee is to plan the activities and educational program for the 80th NYHIMA Annual Conference to be held June 7-10, 2015 at the Crowne Plaza and OnCenter in Syracuse, New York.

Accomplishments

Conducted regular conference calls with Central Office to ensure that the committee was staying on track and within budget.

Obtained commitment from 45 speakers for the annual conference general and breakout sessions that will provide registrants the opportunity to earn up to 17 CEUs. Participated on site visits at all of the annual conference venues and worked with the management of each location as well as the Central Office to determine appropriate set-up, flow, and logistics.

‘Save the Date’ postcards were mailed to members, prospective members, and vendors in an effort to increase registrant and vendor participation. To date there are 210 people registered which exceeded the budgeted registration number of 200. Proactively solicited exhibitors, sponsors, and advertisers that resulted in a total of 42 exhibitors, 15 sponsors and 14 advertisers.

Emails were sent by the Central Office and Hospitality Committee to local associations and accredited HIM programs requesting donations and gifts for raffle drawings. Worked with the Awards Committee to solicit student and clinical preceptor award nominations from accredited programs.

Recruited and scheduled volunteers to assist with planning and staffing the hospitality area and all social events. Conducted regular meeting and conference calls with the volunteers to maximize participation and committee efficiency.

Supported the Central Office with ongoing decisions regarding registration, programming changes, marketing and promotion as well as other items in an effort to meet the needs of participants, vendors and speakers.

LEGISLATIVE – Diane E. Cohen, RHIA

The purpose of this committee is to identify and review relevant Federal and State healthcare legislation affecting Health Information Management professionals and to

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represent NYHIMA during activities where legislative matters are being considered or acted upon. Accomplishments:

• Received and reviewed daily electronic reports from the CQDaybook website. The reports highlight bills introduced into the National Senate and House in Washington, DC; the status of each bill, recommendations for action/follow-up, and Committee meetings and actions.

• Communicated reports to NYHIMA Board for their suggestions on advocacy and action.

• Provided Legislative Liaisons of each local with information, along with requests for their advocacy/action.

• Reviewed state legislative action on the NYS.gov website and communicated additional requests for advocacy and action to the Board and membership as necessary.

• Received requests for action on advocacy topics from NYHIMA President. Reviewed Advocacy Topics also published in the AHIMA Advantage electronic newsletters.

• Acted on requests as delegated by the NYHIMA President, and forwarded requests for action to the Local Legislative Liaisons/Local Presidents for advocacy by the local membership.

• Received requests from AHIMA for advocacy participation. Sent requests to the NYHIMA Board and local leaders and communicated requests to NYHIMA Board for action.

• Registered for and participated in the AHIMA Hill Day which took place on March 24, 2015 in Washington, D.C. Attended meetings with Legislative Liaisons/Policy Advisors for two New York State Representatives and one Senator.

• Participated in 3 webinars on advocacy - Introduction to Congress, Issues Sets 1 (HIM and Patient Matching) and 2 (ICD-10) offered by AHIMA leading up to Hill Day that complemented the on-site meetings.

• Participated in the AHIMA ICD-10 Grassroots Campaign monthly conference calls. • Chaired the Rapid Response Network. • Participated in the State Track training held Monday, April 20, 2015 for methods to

identify and track legislative issues and bills relevant to H.I.M. in New York State.

PUBLICATIONS – Perspective Online – Darlene McKendrick, RHIT, CTR

The New York Health Information Management Association is looking for printed materials (articles) to be included in our bi-monthly publication, ‘Perspectives Online.’ We invite members to submit an article in which they share their expertise, explain their

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accomplishments, or discuss a topic of particular interest to the Health Information profession.

This year six issues will be published (August 2014, October 2014, December 2014, February 2015, April 2015, and June 2015) covering a wide variety of topics of interest to HIM professionals and members.

The Long Term Care Section provided 6 issues of its newsletter, as a member benefit to active section members, on a bi-monthly schedule.

REPORTS OF THE COMPONENT LOCAL ASSOCIATIONS

ADIRONDACK HEALTH INFORMATION MANAGEMENT ASSOCIATION (AdHIMA) Teresa Springsteen, RHIA - President The following goals and objectives were established on July 24, 2014: Goal: The Association will increase membership. Objective: The Association will identify 2 – 3 incentives to add 10 new members each to overall membership and voting membership. Status: This goal was met as we implemented two incentives to members, one was the contest to develop a new logo, and the other was to provide reimbursement to AdHIMA members who had joined NYHIMA. The new logo was developed by one our student members and merchandise ordered for membership. AdHIMA members who joined NYHIMA will be issued a certificate for a free AdHIMA educational session (up to $15) that can be used for any session during the 2015 – 2016 year. Goal: The Association will improve communication to membership. Objective: The Association will post 2014-2015 Goals and tentative Calendar of Events on Facebook page. Objective: The Association will review the Facebook page at least monthly and update items as applicable. Status: This goal and objectives were met. We did post our goals as well as many of the educational session meeting announcements to Facebook. The Board also held 2 Business Meetings (9/18/14 and 3/10/15) where information was communicated to members. Goal: The Association will sponsor HIM-related education programs

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Objective: The association will plan an education session for each month from September-May. Objective: The association will provide AHIMA CEUs totaling at least 24 CEUs covering all AHIMA CEU domains Objective: The association will make the education sessions as accessible as possible by holding them a various locations throughout the AdHIMA region, on different days of week and times of day. Status: This goal and related objectives were met. We held an educational session every month on a variety of days and times a total of 30 CEU’s were provided including those to be provided at the annual meeting.

CENTRAL NEW YORK HEALTH INFORMATION MANAGEMENT ASSOCIATION (CNYHIMA) Jeffery Youngs, RHIT - President GOALS

• Provide ICD-10 Education • Continue our “Green” Initiative • Continue to offer an annual scholarships for HIM Students • Review and revise bylaws to reflect AHIMA and NYHIMA Changes • Promote and increase awareness of the HIM Profession • Continue to promote Long Term Care Group programs

Educational Programs – Total of 30 credits offered

• ICD-10 and Coding Round Table(s) • Dispute Resolution • Quality and SPARCS Data • Writing Physician Query • Improve Management Skills • Compliance and Risk Management • HIPAA Compliance/Enforcement • Managed Care

Accomplishments:

• Continue to show appreciation to host facilities by providing free registration to five employee members.

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• Started building relationship with other HIM professionals in our region (Watertown AAPC)

• Increased education programs (eight programs since August 2014) • Created CNYHIMA Cookbook to raise money for our student scholarship fund. • Partnered Educational program with NYHIMA in October 2014 • CNYHIMA continues to have a Long Term Care Group. • Membership as of April 5, 2015 is 181 professionals and 69 students. Total

Membership – 250! • “Gone Green” by sending all communication to members via email • Continued to communicate with all HIM professionals within the region • Presented the eighth annual student scholarship at CNYHIMA Annual Meeting. • CNYHIMA Annual Meeting in Syracuse on April 10th with the theme of “Navigating

the Future”. Participants received 7 CEU’s and access to vendor/college showcases. All paid participants received CNYHIMA membership for 2015-2016 as part of the registration fee. Provided several door prizes donated by Board members, CNYHIMA, and vendors. Provided a 50/50 raffle to benefit the Student Scholarship Fund.

LONG ISLAND HEALTH INFORMATION MANAGEMENT ASSOCIATION (LIHIMA) Susan E. Goldson, MS, RHIT, CCS, CCS-P President The Long Island Health Information Management Association (LIHIMA) continues to transform to meet the changing landscape of the HIM profession. We have addressed much needed changes within the association which we will continue to implement in the 2015-2016 membership year. We have held pertinent and timely educational sessions to allow our membership to develop their professional skills.

In October, Jennifer Ogden Audit Solutions Manager from HealthPort Technologies presented on the topic of "The RAC Audit Process-Making Sense of Government Audits."

At our December meeting, we were fortunate to have Dr. Joseph Ng, Chief Medical Information Officer at John T. Mather Memorial Hospital speak to the membership on "The Future of HIM and the Changing of the HIM Professional." This important topic highlighted the changing landscape of our profession and the skills we will need as professionals to continue to grow and prosper in the future.

In January, our annual fundraiser was held. The topic was 2015 CPT Update and the presenter was John Ruth, MBA, RHIA, Director of Revenue Integrity at Stony Brook University Hospital. This meeting is always very well attended and the information integral to our membership.

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Our February meeting "An Update on Compliance, Technology, and Financial Developments in the Release of Information World" was presented by James C. Moore, President of Verisma Systems, Inc.

In April, we held our annual education and installation meeting. An impressive panel of speakers enlightened members on a variety of relevant topics in the health information field. The presentations included:

Merida L. Johns, PhD, RHIA, President and Founder of the Monarch Center for Women's Leadership Development gave two separate presentations, one on "Information Governance and Data Governance" and another on "Leadership".

Robert Elliot, JD, BSN, Partner in Bartlett, McDonough and Monaghan, LLP presented on "Medical Malpractice, Litigation in the Post EMR World." Barbara Hinkle-Azzara, RHIA, Vice President of HIM Operations of HRS Coding Elevated spoke on "Best Practices for Dual Coding and End to End Testing." We had 16 vendors present and the meeting was a tremendous success.

Our June meeting topic will be "Best Practices with Computer Assisted Coding (CAC)" presented by a Dick Rosenhagen from South Nassau Communities Hospital.

Five LIHIMA Executive Board meetings were held and some major changes to the organization were begun. We are near completion of revising our Bylaws to be in line with NYHIMA's. We have streamlined our Board and its processes. We have moved our membership to an electronic system. We have gone green with our membership application, notification system and distributing of our membership cards. We now use the format that AHIMA uses for distributing new membership certificate and cards. We have done an excellent job with reaching out to the local HIM students and getting them involved with the association. We look forward to being the host HIMA for the 2016 NYHIMA meeting!

HEALTH INFORMATION MANAGEMENT ASSOCIATION OF NEW YORK CITY (HIMANYC) Lisa Marie Todman-Legall, MSA, RHIT – President

Educational Sessions for 2014- 2015

Held two-education forums for the entire year of 2014 with a total of 11 credits offered.

• CPT 2014 Update Friday January 17, 2014 8am – 4pm Speaker: Lolita M. Jones, RHIA, and CCS Mount Sinai, Icahn Building, Goldwurm 1425 Madison Ave. Auditorium

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New York, New York 10029

• Annual Meeting Friday May 09, 2014 Hotel Pennsylvania 7th Avenue New York, New York

Held one education forum for the start of this year (2015) with a total of six credits offered.

• CPT 2014 Update Friday January 16, 2015 8am – 4pm Speaker: Lolita M. Jones, RHIA, and CCS Mount Sinai 1468 Madison Ave. Davis Auditorium New York, New York 10029

Goals:

• Continue to provide educational resources for member • Review and update bylaws to ensure the association aligns with the mission of both

AHIMA and NYHIMA • Continue to retain members and implement ways on obtaining new members • Provide a communication tool so that members can correspond through social

media’s such as Facebook, Linkedin, etc. HEALTH INFORMATION MANAGEMENT ASSOCIATION OF NORTHERN NEW YORK (HIMANNY) Donna Bishop, RHIT - President

GOALS:

• Continue to increase membership within our local • Continue to offer various educational programs to our members • Offer ICD-10 education • Update our current Bylaws to align with NYHIMA • Have the NYHIMA President attend one HIMANNY meeting

MEETINGS:

• Two meetings were held during our current year. Low participation for one meeting caused us to cancel and another meeting was cancelled due to weather conditions. (Regularly scheduled meeting are one per quarter)

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• Our Annual Meeting continues to be held in May each year with a change in our Board effective July 1st.

MEMBERSHIP UPDATE: We have increased our local membership from fifteen to twenty. The newest members are attending our May Annual meeting for the first time. We are excited to meet and greet them as well as having our NYHIMA President attend this meeting. PROGRAMS:

• Bylaws, policies and procedures were updated at one of our meetings. Final draft will be given out to our members for approval.

• Leadership competencies: Practical Applications for Everyone • Learning the Lingo of ICD-10 • Open Forum – topics and any issues or questions discussed at each meeting

RESIGNATION: One board member resigned due to job re-location. Changes were made as necessary. ROCHESTER REGIONAL HEALTH INFORMATION MANAGEMENT ASSOCIATION (RRHIMA) Melissa Arena, RHIT, CHC – President This year was a very productive and successful for RRHIMA. Our membership is at 143 members with 78 members able to vote and the educational events were well received. The Long Term Care Special Interest Group continues to be very active hosting educational events actively recruiting new members. The budget is healthy allowing for future high quality educational events. The bylaws have been updated and are ready for Central Offices’ approval and we have been busy with the RRHIMA website and implementing a “Face Book” page. The following is a breakdown.

The Board: There are two new board members serving this year as Communication Director and Co-Education Director. Both have done a great job. The Database Manager has completed our website and it has been well received by our membership. The Bylaw Director facilitated the updates to the bylaws the Co-Education directors hosted a variety of events. The Past President fulfilled the ballot and the returning numbers were the best they have been in years while Student representative connected the college to the association. Our finance audit is ongoing.

Election/Ballot: This year was a challenging year with the election. Out of 143 members, 78 ballots sent to out to those who can vote, and 47 returned. That is a 60% return rate. Two new members ran and won the election for the “Communications and Bylaw Director” positions. We are extremely excited to have new talent on the board; however, we continue to struggle to get our current members involved. We are finding our members are progressively choosing to be at the “supporting” level vs. “Active” level of membership.

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This trend is decreasing the number of members in “good standing” or able to hold board positions. Two departing 2014-2015 board members volunteered to run in the 2015 -2016 election in order to fulfill open ballots.

Education: The Education directors hosted four events throughout the year consisting of a variety of topics delivered by speakers who are experts in their field.

• September 18, 2014: o “Risk Adjustment Coding – HCC’s” - by Gail Woytek, Cognisight o “Clinical Documentation Improvement Overview” by Kimberly Miller,

Rochester General Hospital CDI Manager. • November 13, 2014:

o Managing Health Information in an Ever-Changing World: Heidi Schulz Gregory, partner Harris Beach PLLC

o NYHIMA Update: Sandra Macica, NYHIMA President o AHIMA CCHIIM Presentation by Donna Rugg, At-Large Commissioner o Alfred State 2014 new curricula. Tracy Lock, Faculty

• March 26, 2015: o AHIMA: Diane Skelton, Directory of Medical Records/Privacy Officer at

United Memorial Medical Center, Batavia o Professional Success in Healthcare: Jack Fredericks, Dir. Of Human

Resources o Professional Success in HIM: Donna Barnard, U of R o Building a Resume/Interview Skills: Joan Cunningham, Technical Recruiter,

MVP Health Care o Professional Success in HIM: Julieanne Arcuri, Coding Manager RRHS

• May 14, 2015: o Combating Health Care Fraud: Martha Sterns, Clinical Investigator, Special

Investigations Unit, MVP Health Care o Clinical Documentation Improvement: Mary Darrow, Coding Integrity

Coordinator/Educator, RRHS

Finances: An audit of our finances over the past two years is currently being conducted. We expect the results in late summer. The beginning balance in July 2014 was $8,418.83 and our balance in May 2016 is $6,846.70. Although we have had a slight decrease in our budget, our membership is growing and we are financially sound.

Long Term Care Special Interest Group: RRHIMA has a very active Long Term Care Special Interest Group. The group meets monthly to discuss the latest trends and challenges affecting the LTC facilities. They participated in a joint educational LTC luncheon with HIMAWNY LTC SIG. An informational letter was sent to surrounding LTC

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HIT professionals inviting them to join RRHIMA and the LTC group in order to increase their membership.

RRHIMA Student Representative: The RRHIMA Student Representative and President of the Monroe Community College’s Health Information Technology Club reports the cub participated in the following community service events throughout 2014 – 2015. September 27, 2014 “Barktoberfest Pet Walk” for the Humane Society at Lollypop Farm and raised $545. September-October 2014, “Save Around Coupon Books” and raised $442. November-December 2014 “Hat and Mitten Drive”, collected 150 items that were donated to Eastern Service Workers Association. February 13, 2015, “Be the Match, Bone Marrow Drive”, Raised $528 and Collected 67 Cheek Swabs for the National Database. March-April 2015 “Operation Karibu”, is currently underway. RRHIMA supported the club by notifying our membership of the “Operation Karibu” drive and included the HIT Club’s flyer explaining the initiative and provided a donation box for our March meeting. The attending membership went above and beyond our expectations with their donations.

Summary: The RRHIMA Board of Directors had a successful year. We succeeded in offering a verity of “hot” topics to our members at our educational events, realigned our bylaws and policy’s and updated our technology to include a Facebook page and active web site. While we continue to struggle with membership/board participation, we actively work on increasing the membership to RRHIMA, NYHIMA, and AHIMA.

SOUTHEASTERN NEW YORK HEALTH INFORMATION MANAGEMENT ASSOCIATION (SENYHIMA)

TAPPAN ZEE HEALTH INFORMATION MANAGEMENT ASSOCIATION (TZHIMA) Diane E. Cohen, RHIA - President TZHIMA Board Members: President: Diane E. Cohen, RHIA President-Elect: Sue Clarke-Kendrick, RHIA Treasurer: Patricia W. Haskel, RHIT Board meetings were held on: July 14, 2014 and January-February 2015 via e-mails Association Meetings: September 22, 2014 Presenter: Stewart M. Presser, Vice President Membership Services, GNYHA Professor Title: Current status of the new RAC contracts Location: St. John’s Riverside Hospital

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October 29, 2014 Presenter: Matthew Shafiroff, MD, Vice President of Medical Informatics Stellaris Health Title: Patient Engagement (Patient Portals) and Meaningful Use Location: Phelps Memorial Hospital Center November 12, 2014 Presenter: Matt Lawney, MSPT, MBA, CHC, Epoch Health Solutions, LLC Title: Coding and Reimbursement in the Hospital Setting Location: Phelps Memorial Hospital Center March 16, 2015 Presenters: Judith Brown, CPC and Linda Teti, CPC, Consultants, Provider Outreach and Education Department National Government Services Title: Medicare Part B Updates (information and updates for providers) Location: Phelps Memorial Hospital Center April 7, 2015 Presenter: Vera Rulon MS, RHIT, AHIMA Fellow, FACMImimi, Director, External Medical Communications, Pfizer Medical, Inc. Title: Engaging Patients in Their Healthcare through Health Information: Why it’s Important Location: Bronx Lebanon Hospital May 13, 2015 Presenter: Angela L. Sniffen, RN, MPA, CCDS, Quality Documentation Manager, Quality Assurance/Risk Management Dept., Phelps Memorial Hospital Title: Documentation Optimization: Compliant Queries with Clinical Indicators Location: Westchester Community College Coding Roundtable Discussions were held at each meeting. Goals for 2015:

• Continue to provide relevant educational sessions to our members • Review and update bylaws and collaborate with the visions of AHIMA and NYHIMA • Continue to promote the HIM profession to students in the TZHIMA area and in

online programs • Promote the awareness of our valuable assets to the healthcare industry • Continue to retain current members and develop new ways to attract other

members, including providing informative and interesting presentations and speakers

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HEALTH INFORMATION MANAGEMENT ASSOCIATION OF WESTERN NEW YORK (HIMAWNY) Karen Lippold, RHIT– President Board of Directors Karen Lippold - President Darlene Nedwick – Past President Barbara Falk -Treasurer Jan Stevens - Elected Director Cindy Stewart – Secretary

• Membership: 57 active members • Annual Meeting with installation of new officers is June 2015 • Teresa Reinhardt resigned as President so Karen Lippold President Elect succeeded

her immediately upon her resignation. Karen Lippold will continue on as President for the year 2015 – 2016

• We wrote policies and procedures as well as updating our bylaws. Both were submitted to State for approval. The status is pending.

Committees Education: Darlene Nedwick, Chair

• Events to provide membership with CE credits were coordinated. The guest speaker at our annual Christmas Party in December 2014, was Carla Reeves, M.S., LCAT-LP and Art Therapist. Carla's presentation was interactive. After discussing the stresses associated with the workplace attendees had fun creating a collage that would induce serenity when looked upon. The idea is to post in ones work space and when the stresses of the day seem to be escalating the person can look at the collage that is made up on images special to that individual, allowing the mind to move away from the stress. The title of her presentation was The Art of Therapy.

• We had 5 speakers at our annual Spring Education Session. Attendees were able to obtain 5 CE credits. The topics covered were Leadership Competencies with a NYHIMA update by Sandy Macica. Also PSI Quality Measures, Revenue Mid-Cycle opportunities with ICD-10 and Compliance – A Whole New World.

Special Interest Groups: Long Term Care: Becky Pittler, Chair

SPARCS PROFESSIONAL PRACTICE LIAISON Eric Niehaus

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Race and Ethnicity SPARCS continues to state the importance of the collection of race and ethnicity by facilities. In general facilities have found patients reluctant to self-identify for the new requirements. This has led to ‘Other’ being stated be patients more frequently than under the older collection requirements. ICD-10 Implementation SPARCS has emphasized that all claims will require ICD-10 codes after ICD-10 Implementation. SPARCS is accepting test submissions for ICD-10 codes. Test submissions must have dates of service on or after October 1, 2015 and prior to October 1, 2016 SPARCS Compliance Submission SPARCS has stepped up its’ submission compliance enforcement and requirements starting with 2014 data. Facilities are now being held to quarterly compliance for submissions. EODC Revenue code Exclusions SPARCS issued additional clarifications around cases that qualify for Expanded Outpatient Data Collection (EODC). SPARCS expanded on the FAQs from 2011 by adding additional revenue codes that when by themselves do not require EODC submission. These revenue Code ranges are: 025X – Pharmacy 027X – Medical/Surgical Supplies and Devices 030X – Laboratory 031X – Laboratory (Pathology) 032X – Radiology (Diagnostic) 062X – Medical Surgical Supplies 063X – Pharmacy SPARCS Data Quality Compliance SPARCS is preparing to implement new Data Quality Compliance checks later in 2015. Initial checks are likely to be broad based. SPARCS has yet to release specifics about the new data quality protocols. AHIMA ACTIVITIES

The 2014-15 AHIMA Delegates were Renato L. Estrella, MSHA, RHIA, FAHIMA; Sandra Macica, MS, RHIA, CCS; Michele Bohley, RHIA, CCS, Julie Brucker, RHIA, CCS; and Diane Skelton, RHIT, CTR. The 2014 AHIMA House of Delegates held in San Diego California in October.

The President-Elect attended the AHIMA Leadership Symposium held at the Westin Hotel in Chicago in July.

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The Legislative Director, Diane Cohen, RHIA, participated and represented NYHIMA at the March Hill Day in Washington, D.C.

In addition, other NYHIMA members that are not on the NYHIMA Board of Directors are filling roles with various AHIMA positions.

NYHIMA ACTIVITIES STANDING COMMITTEES

Finance Committee Governance Committee Frances Scott –Chair Diane E. Cohen, RHIA Nominating Committee Audit Committee Renato L. Estrella, MSHA, RHIA, FAHIMA Kathleen T. Barry, RHIT Local Association Presidents AHIMA DELEGATES -2014 – 2015 Michele Bohley, RHIA, CCS Julie Brucker, RHIA, CCS - AHIMA Delegate-at-Large Renato L. Estrella, MSHA, RHIA, FAHIMA Sandra Macica, MS, RHIA, CCS Diane Skelton, RHIT, CTR – AHIMA Delegate-at-Large ANNUAL CONFERENCE 2015 Annual Conference Co-Chairs – Albany, New York Jeffery Youngs, RHIT Cindy Alsheimer, RHIT 2016 Annual Conference Chair – LIHIMA Dee Fabian, MBA, 2016 Annual Conference Program Co-Chair Susan Goldson, MS, 2016 Annual Conference Program Co-Chair Tracy D’Errico, RHIA 2016 Annual Conference Arrangements Co-Chair Maryanne Gordon, MA, RHIA, CHCQM, 2016 Annual Conference Arrangements Co-Chair 2014-2015 COMMITTEES/SECTIONS/WORKGROUP Awards Committee Members Awards Chair Donna Bishop, RHIT Nava Katz-Birnberg, MS, MHA, RHIA Tracy D’Errico, RHIA Karen Linder, BS, RHIT, CCS, CCS-P Mary Maloy, MPH, RHIT, CPC, CPC-H

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Virginia Neuman, RHIT Data Protection Review Board Liaison Lynn-Marie D. Wozniak, MS RHIT Engage New York Community Renato L. Estrella, MSHA, RHIA, FAHIMA

Long Term Care Section Chair LTC Newsletter Editor Cynthia Keller, RHIT Cindy Aikens, RHIT

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