New Vice President Board Member - Passaic...

President Arthur G. Soto

Vice President Christina Schratz

Board Member Maryann Capursi

Board Member Horacio Ray Carrera

Board Member Kenia Flores

Board Member Craig B. Miller

Board Member L. Daniel Rodriguez

Board Member Judith Sanchez

Board Member Ronald Van Rensalier

REGULAR PUBLIC MEETING - FEBRUARY 24, 2020

1. Call to Order.....................................................................................................................1

2. Invocation …………………………………………………………………………………………………….1

3. Pledge of Allegiance...........................................................................................................1

4. Roll Call ……………………………………………………………………………………………………….1

5. Recognition of: ……………………………………………………………………………………………….1

Esther Burrells

Passaic High School NJ DECA Regional Award Recipients

6. Report of the Superintendent……………………………………………………………………………..1

Black History Month Presentation

7. Student Representative Report..……………………………………………………………………….…1

8. Public Participation …………………………………………………………………………………………1

9. Executive Session……….………………………………………………………………………………….. 2

10. Report of the President……………………………………………………………………………………..2

11. Committee Reports ………………………………………………………………………………………….2

12. Agenda Items

A. Approval of Minutes .................................................................................................. A-1

B. Personnel……………… ............................................................................................... B-1–B-

C. Tuitions .................................................................................................................... C-1-C-2

D. Authorizations .......................................................................................................... D-1–D-12

E. Board Secretary/Treasurer of Moneys Reports ........................................................... E-1

F. Payment of Bills ....................................................................................................... F-1

G. Finance and Accounting Reports ............................................................................... G-1–G-6

H. Award of Contracts .................................................................................................... H-1–H-13

13. NEW AND UNFINISHED BUSINESS ............................................................................... I-1

14. ADJOURNMENT ........................................................................................................... I-1

ORDER OF BUSINESS 1. Call to Order

This meeting is being held in accordance with the “Open Public Meetings Act”, Chapter 231, Laws of 1975. The notice of this meeting was mailed to The Herald News and The Record, and to the presidents of the five employee groups. A copy of the meeting notice was delivered to the Office of Municipal Clerk and posted on the bulletin board at City Hall. A copy was also posted at the Board of Education Administration Building. Annual notice was filed in accordance with N.J.S.A. 10:4-8(d). Adequate notice has been provided in accordance with the law.

2. Invocation

God, guide us in the decisions to be deliberated this evening and help us to work together in the best interest of the children and the parents of the City of Passaic.

3. Pledge of Allegiance

4. Roll Call

5. Recognition of:

Esther Burrells

Passaic High School NJ DECA Regional Award Recipients

6. Report of the Superintendent

Black History Month Presentation

7. Student Representative Report

8. Public Participation

At this portion of the meeting, members of the public will be able to question and comment on any item on the published agenda or on items/topics not on the agenda. Members of the public are requested to sign the register with their names and addresses. Please wait to be recognized by the President of the Board. Approach the microphone and give your name and address for the record.

Please be advised that the Board of Education will not entertain any comments from persons who communicate obscene material, make statements which are considered bias intimidation in which a person intends to intimidate any individual or group because of race, color, religion, gender, handicap, sexual orientation or ethnicity or makes comments intending to harass or speak any offensive language. The person who makes these statements will relinquish his/her allotted five (5) minutes for public participation.

The Board asks that members of the public be courteous and mindful of the rights of other individuals when speaking. Please bear in mind that students and employees have specific legal rights afforded by the laws of New Jersey. Members of the public should consider their comments in light of the legal rights of those affected or identified in their comments.

All comments and questions are to be directed through the President.

1

9. Executive Session

Recommends that the Passaic Board of Education meets in Executive Session on February 24, 2020, at Dr. Martin Luther King, Jr. School No. 6, 85 Hamilton Avenue, Passaic, NJ to discuss personnel matters, legal update, and HIB Report.

10. Report of the President

11. Committee Reports

12. Agenda Items

A. Approval of Minutes B. Personnel C. Tuitions D. Authorizations E. Board Secretary/Treasurer of Moneys Report F. Payment of Bills G. Finance and Accounting Reports H. Award of Contract

13. New and Unfinished Business

14. Adjournment

The next Regular Public Meeting of the Passaic Board of Education will be held on Monday, March 30, 2020 at 6:00 p.m. in the Board Room, 663 Main Avenue, 6th Floor, Passaic, NJ 07055.

2

February 24, 2020

A- 1

12. AGENDA ITEMS

A. APPROVAL OF MINUTES

Minutes – Regular Public Meeting - January 27, 2020

Executive Session - January 27, 2020

February 24, 2020

C- 1

C. TUITIONS

1. Approval of Pupils for Special Instruction – 2019-2020 School Year

Recommends that the following pupils, identified by Local ID, be given approval to attend the following schools during the 2019-2020 school year. All contracts are prorated if students are admitted after September 1, 2019. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $325,201.56 Account Numbers: 11-000-100-562-27-0000($ 5,335.00)

11-000-100-565-27-0000 ($283,248.00) 11-000-100-566-27-0000 ($ 36,618.56)

2. Approval of Tuition Rebills for Out of District Schools

Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education approves the following tuition rebills:

School School Year

Amount Account Number

Benway School 2014-2015 $ 10,869.00 (1)

Benway School 2015-2016 $ 22,518.00 (1)

Garden Academy 2016-2017 $ 12,302.00 (1)

Northwest Essex Community Healthcare Network 2016-2017 $ 6,010.20 (1)

1st Cerebral Palsy of New Jersey 2017-2018 $ 487.20 (1)

Calais School 2017-2018 $ 5,420.10 (1)

Celebrate the Children 2017-2018 $ 370.34 (1)

Local ID School Tuition Account

20628 Essex High School Fairfield, NJ

$ 5,335.00 11-000-100-562-27-0000

24044 Gateway School Hackensack, NJ

$37,260.00 11-000-100-565-27-0000

9213 Montgomery Academy Basking Ridge, NJ

$36,618.56 11-000-100-566-27-0000

309361 HIP Program at Godwin School Midland Park, NJ

$46,764.00 11-000-100-565-27-0000

9375 North Street School Teterboro, NJ

$37,260.00 11-000-100-565-27-0000

315026 Union Street School Hackensack, NJ

$54,558.00 11-000-100-565-27-0000

317238 300591

Washington Elementary Paramus, NJ

$57,834.00 $49,572.00

11-000-100-565-27-0000 11-000-100-565-27-0000

February 24, 2020

C- 2

Approval of Tuition Rebills for Out of District Schools (continued)

School School Year

Amount Account Number

Cerebral Palsy of North Jersey-Horizon School & Horizon High School

2017-2018 $ 3,443.81 (1)

Chancellor Academy 2017-2018 $ 76,164.42 (1)

CTC Academy 2017-2018 $ 5,541.40 (1)

Children’s Center of Monmouth County 2017-2018 $ 617.00 (1)

Daytop New Jersey Academy 2017-2018 $ 10,886.67 (1)

Deron I 2017-2018 $ 10,309.00 (1)

Deron II 2017-2018 $ 29,418.00 (1)

East Mountain School 2017-2018 $ 1,589.00 (1)

Felician School for Exceptional Children 2017-2018 $ 3,578.00 (1)

Garden Academy 2017-2018 $ 23,890.00 (1)

Glenview Academy 2017-2018 $ 10,879.20 (1)

Gramon School 2017-2018 $ 6,331.58 (1)

High Point School of Bergen County 2017-2018 $ 2,881.00 (1)

Learning Center for Exceptional Children 2017-2018 $ 87,573.24 (1)

Mountain Lakes Board of Education 2017-2018 $ 7,334.55 (2)

New Beginnings 2017-2018 $ 21,805.83 (1)

North Hudson Academy 2017-2018 $ 269.00 (1)

Phoenix Center 2017-2018 $ 11,433.00 (1)

Washington Academy 2017-2018 $ 11,962.00 (1)

Windsor Learning Center 2017-2018 $ 3,747.10 (1)

Windsor School 2017-2018 $ 6,931.20 (1)

Youth Consultation Services- George Washington School 2017-2018 $ 15,792.00 (3)

Youth Consultation Services- George Washington School, Fort Lee Educational Center, Sawtelle Learning Center

2017-2018 $ 60,882.00 (1)

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $471,235.84 Account Numbers: 11-000-100-566-27-0000 ($ 448,109.29) (1)

11-000-100-562-27-0000 ($ 7,334.55) (2) 11-000-100-566-27-0100 ($ 15,792.00) (3)

Mr. Pablo Muñoz, Superintendent of Schools, recuses himself from this recommendation.

End of Tuition Section

February 24, 2020

D - 1

D. AUTHORIZATIONS

1. Report of the Harassment, Intimidation and Bullying (HIB) Investigative Report for the Month of February 2020 Recommends that the Passaic Board of Education accepts the Harassment, Intimidation and Bullying (HIB) Investigative Report for the month of February 2020, pursuant to N.J.S.A. 18A:37-1 et seq.

Incident No. Investigation Results Actions Taken

1920-66 HIB Alleged Student Conference, Parent Conference, Other Measures

1920-67 HIB Confirmed Other Measures

1920-68 HIB Confirmed Student Counseling, Other Measures


1920-70 HIB Alleged Student Conference

1920-71 HIB Confirmed Student Counseling, Referral for Therapy Treatment, Other Measures



1920-74 HIB Alleged Student Conference, Other Measures





1920-79 HIB Alleged Other Measures







1920-86 HIB Confirmed Other Measures, Referral for Therapy Treatment


1920-88 HIB Alleged Parent Conference, Other Measures



February 24, 2020

D - 2

Report of the Harassment, Intimidation and Bullying (HIB) Investigative Report for the Month of February 2020 (continued)

Incident No. Investigation Results Actions Taken

1920-91 HIB Confirmed Parent Conference, Student Counseling, Other Measures



1920-94 HIB Alleged Other Measures


1920-96 HIB Alleged Student Conference, Parent Conference

1920-97 HIB Confirmed Parent Conference, Student Counseling, Referral for Therapy Treatment, Other Measures

2. Adoption of Policy and Regulation Recommends that the Passaic Board of Education adopts the following policy and regulation: Second Reading and Adoption

Policy 6145.3 Publications

Regulation 6145.3 Publications

3. Approval of Attendance Recommends that the Passaic Board of Education grants approval for Barry Stein to attend the following conference:

Conference Location Dates

2020 New Jersey School Buildings and Grounds

Association Conference/Expo

Harrah’s Waterfront Conference Center

777 Harrah’s Boulevard Atlantic City, New Jersey

Sunday, March 22, 2020 Monday, March 23, 2020 Tuesday, March 24, 2020

Wednesday, March 25, 2020 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $450.00 Account Number: 11-000-262-580-56-0000

February 24, 2020

D - 3

4. Approval of Attendance Recommends that the Passaic Board of Education grants approval for the listed staff members to attend the following conference:

Names Conference Location Dates

Alavi, Ali NCSM Math Leadership Conference (National

Council of Supervisor of Mathematics)

Hyatt Regency Chicago 151 East Wacker Drive Chicago, Illinois 60601

Sunday, March 29, 2020, through

Wednesday April 1, 2020 Kafah, Meredith

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $4,775.00 Account Number: 11-000-221-580-16-0000


Names Conference Location Dates Drago, Janet

High/Scope International Conference

Detroit Marriott at Renaissance Center

Detroit, MI

Tuesday, May 12, 2020 through

Friday, May 15, 2020 Kostick, Lenny Muller, Irene

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $4,000.00 Account Numbers: 20-218-200-500-52-0000 ($1,575.00) 20-218-200-580-52-0000 ($2,425.00)


Names Conference Location Dates

Burgos, Aixa What’s going on? A vision for popular Music

Education Conference

Detroit Institute for Music Education

1265 Griswold Street Detroit, MI 48226

Wednesday, May 27, 2020 through

Saturday, May 30, 2020 Casterlow-Lalla, Latasha


February 24, 2020

D - 4


Names Conference Location Date LaMastro, Gwendolyn

NJSACC Full STEAM Ahead Conference

Kean University Union, NJ

Thursday, March 12, 2020

Singleton, Danielle Tully, Brian Vargas, Julio

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $300.00 Account Numbers: 20-452-200-500-63-0000

8. Approval of Attendance Recommends that the Passaic Board of Education grants approval for Erika Whilfford to attend the following convention:

Convention Location: Dates: Directors Athletic Association of New

Jersey (DAANJ) and New Jersey State Interscholastic Athletic Association

(NJSIAA) Convention

Golden Nugget Hotel 600 Huron Avenue

Atlantic City, NJ

Thursday, March 19, 2020 through

Friday, March 20, 2020

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $111.00 Account Number: 11-000-221-580-14-0000

9. Approval of Attendance Recommends that the Passaic Board of Education grants approval for Rosa Dehais to attend the following conference:

Conference Location: Dates:

2020 Financial Management Training for US Department of Justice

US Department of Justice

810 7th Street NW Washington, DC

Tuesday, April 21, 2020 through

Friday, April 24, 2020


February 24, 2020

D - 5

10. Approval of Attendance Recommends that the Passaic Board of Education grants approval for Jessica Fittipaldi to attend the following convention:

Convention Location Dates 2020 National Athletic

Trainers’ Association 71st Clinical Symposia & Expo.

Georgia World Congress Center 285 Andrew Young International

Atlanta, GA

Wednesday, June 17, 2020 through

Saturday, June 20, 2020 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $332.00 Account Number: 11-000-221-580-14-0000

11. Approval to Attend the Preparate: Educating Latinos for the Future of America

Recommends that the Passaic Board of Education grants approval for the listed staff members to attend the following conference:

Name Conference Location Dates

Turci-Delgado, Laura Preparate: Educating Latinos for the Future of

America

Aria Resort & Casino 3730 Las Vegas Blvd. Las Vegas, NV 89158

Wednesday, April 22, 2020 through

Saturday, April 25, 2020 Vargas, Gloria


12. Approval to Participate in Montclair State University (MSU) NJ Sponsored Middle School Risk and Protective Factors Survey Recommends that the Passaic Board of Education grants approval for Martin Luther King, Jr. School No. 6 to participate in the MSU Sponsored NJ Middle School Risk and Protective Factors Survey. This survey will provide a snapshot of current substance abuse trends among school-aged children and identify the strengths (protective factors) that schools can harness to circumvent the onset of use/abuse. School No. 6 will oversee the administration of the survey, requiring parental consent within grades 6-8. As a participating school, School No. 6 may receive up to $500.00 incentive, based upon the return rate of parental consent forms, as well as teacher and student incentives for return of the forms.

February 24, 2020

D - 6

13. Authorization to Apply for the New Jersey 21st Century Community Learning Centers Continuation Grant from the NJ Department of Education. Recommends that the Passaic Board of Education approves application for the NJ21st Century Community Learning Centers Year 2 Continuation Grant to provide after school academic, social, fitness and cultural programming five days a week, three hours a day for students and their families in grades 3 -8. The grant, if awarded, is for $535,000 for the grant period September 1, 2020 through August 31, 2021. The program centers are: Schools No. 6, No. 10 and No. 11 or 21, serving 251 students.

14. Authorization to Partner in a Collaboration with the Mental Health Clinic of Passaic (MHCP) Recommends that the Passaic Board of Education grants authorization for the Passaic Public Schools Girls Who Code Clubs and the Nita Lowey NJ21st CCLC ACCESS program to partner in the MHCP’s application to the Patrina Foundation to provide computer science parent education programming. The parent program seeks to educate mothers and parents of Passaic Public School students about the benefits of learning coding and computer science skills to obtain high paying jobs and careers. The program will be hosted at Martin Luther King, Jr. School No. 6 during ACCESS program hours, at no additional cost to the Passaic Public Schools.

15. Authorization to Apply for the Community Oriented Policing Services (COPS) Office School Violence Prevention Program from the US Department of Justice Recommends that the Passaic Board of Education approves application for the COPS Office Student, Teachers, and Officers Preventing (STOP) School Violence, School Violence Prevention Program from the US Department of Justice. The grant would be for coordination with local law enforcement, training for local law enforcement officers to prevent student violence, locks, lighting, and other deterrent measures, and/or acquisition and installation of technology for expedited notification of law enforcement during an emergency. The grant requires a 25% funding match and applications can be made for up to $500,000 over a three-year period.

16. Authorization to Enter into Partnership Recommends that the Passaic Board of Education grants authorization for partnership with the Center for Supportive Schools by providing a letter of support for the 100 Garden State Grant opportunity. This partnership will support Martin Luther King, Jr. School No. 6 pilot a student leadership program for middle grade students. Pending award of the grant, this will be at no cost to the board.

17. Authorization to Partner with The Performing Arts School at Bergen PAC

Recommends that the Passaic Board of Education grants approval to create a partnership with Bergen Performing Arts Center to implement the Sensory Friendly Artist in Residence Program with students enrolled in the Intellectually Disabled Program at Daniel F. Ryan School 19 at no cost to the Board. The Bergen Performing Arts Center has secured funding for this project.

February 24, 2020

D - 7

18. Acceptance of Notification of Business Name Change

Recommends that the Passaic Board of Education accepts the notification of the name and address change for the following vendor:

From: AXA Equitable Life Insurance Company 1290 Avenue of the Americas, New York, NY 10104

To: Equitable Holdings, Inc. 1290 Avenue of the Americas, New York, NY 10104

19. Approval of Settlement Agreement- Court Order- Docket No.: EDS- 01189-20; Agency Reference No.: 2020-31159 Recommends that Passaic Public Schools approve a Settlement Agreement in the matter heard by the New Jersey Office of Administrative Law, Docket No.: EDS- 01189-20 (Agency Reference No.: 2020-31159). Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Numbers: 11-000-100-567-27-0000 11-000-230-820-05-0000

20. Approval of Settlement of Workers Compensation Claims Recommends that the Passaic Board of Education approves the settlement, based upon the recommendations of Capehart, Scatchard, PA., the legal counsel for Bergen Risk, Third Party Administrator for Worker’s Compensation Claims for the following claims:

Claim Number Amount

4180000457 $49,428.00

4180000391 $56,314.80

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Number: 11-000-291-260-05-0000

February 24, 2020

D - 8

21. Authorization to Dispose Equipment Recommends the authorization to dispose of equipment no longer needed by the school district because of condition or obsolescence.

Qty. Description Location Condition

1 Dryer Food Services - Passaic High School Beyond Repair 1 Washer Machine Food Services - Passaic High School Inoperable/Not working

1 Gas Braising Skillet Food Services Passaic Academy for Science & Engineering

Beyond Repair

1 Braising Skillet Food Services Passaic Academy for Science & Engineering

Beyond Repair

1 Gas Steamer Food Services – School No. 19 Beyond Repair

1 Market Forge Steamer Food Services – School No. 19 Beyond Repair

22. Approval of Fundraising

Recommends that the Passaic Board of Education grants approval of the following fundraisers:

School Club/Activity Title Date(s) PHS Student Activity Coupon Book February 10, 2020 – April 10, 2020

NJROTC T-Shirt Sale February 22, 2020 Student Council Movie Night February 28, 2020 A/V Club T-Shirt Sale March 2, 2020 – April 30, 2020 Student Activity Book Fair March 2-31, 2020 CBI T-Shirt Sale March 2-20, 2020 Class of 2023 Apparel Sale March 2-31, 2020 Save Promise Club Empanada Sale March 19, 2020 Junior Class Krispy Kreme Sale March 23, 2020 – April 3, 2020

Special Olympics Apparel Sale March 23, 2020 – April 10, 2020 and May 4, 2020 – June 5, 2020

Junior Class Ticket Sale for Junior Night Out

April 9, 2020

A/V Club Senior Mic Drop May 1, 2020 – June 30, 2020 Passaic Preparatory Academy

Junior Class Bake Sale March 3-6, 2020 Junior Class Krispy Kreme Sale March 9-13, 2020

Sophomore Class Dress Down for Students

March 17, 2020 and May 22, 2020

Student Government Movie Night April 2, 2020 and May 7, 2020 Junior Class Bake Sale April 6-9, 2020 Youth Climate Activists Adopt a Plant April 22, 2020 and May 8, 2020

Passaic Academy for Science & Engineering

NOH8 Club Buttons Sale March 2-31, 2020

Student Government Candy Gram March 9-17, 2020

February 24, 2020

D - 9

23. Approval of Additional Field Trip Destinations – 2019-2020 School Year

Recommends that the Passaic Board of Education approves the additional district field trip destinations in compliance with N.J.A.C. 6A:23A-5.8.

Destination (2019-2020) City State

Center of United Methodist Aid to the Communities (CUMAC)

Paterson NJ

College Fair at Meadowlands Exposition Center Secaucus NJ

Hudson County College Jersey City NJ

Mama Elena Restaurant Passaic NJ

New York Blood Center Long Island City NY

Passaic Family Dental Passaic NJ

SMILE Food Pantry Passaic NJ

Vassar College Poughkeepsie NY

Wild West City Stanhope NJ

YMCA Camp Bernie Port Murray NJ

Yogi Berra Museum & Learning Center Little Falls NJ

Original Resolution: July 29, 2019, Item 33, Page D-13

24. Approval of Field Trip Destinations (Single Event) – Passaic High School Indoor color

Guard and Percussion Competitions Recommends that the Passaic Board of Education approves single event field trip destinations in compliance with N.J.A.C. 6A:23A-5.8.

Destination City State

Al Johnson High School Clark NJ

Egg Harbor Township High School Egg Harbor NJ

Jefferson Township High School Jefferson Twp. NJ

Mount Olive High School Mt. Olive NJ

Pemberton High School Pemberton NJ

Rahway High School Rahway NJ

Wildwood Convention Center Wildwood NJ

February 24, 2020

D - 10

25. Approval of Field Trip Destinations (Single Event) – 21st CCLC ACCESS

Recommends that the Passaic Board of Education approves single event field trip destinations in compliance with N.J.A.C. 6A:23A-5.8.

Destination City State

Bear Mountain State Park Bear Mountain NY

NJ Sea Grant Consortium Highlands NJ

Account Numbers: 20-452-100-580-63-0000 20-452-100-800-63-0000

26. Approval of Field Trip Destination (Single Event) Recommends that the Passaic Board of Education approves the single event field trip destination in compliance with N.J.A.C. 6A:23A-5.8.

Destination City State Requested

by

Santander Bank Florham Park NJ PHS

End of Authorizations

February 24, 2020

D - 11

ADDENDA – AUTHORIZATIONS

27. Approval of Attendance

Recommends that the Passaic Board of Education grants approval for Ruth Perez to attend the following conference:

Conference Location Dates

52nd Annual NJ Pupil Transportation Conference and

Equipment Show

Golden Nugget 600 Huron Avenue

Atlantic City, NJ

Thursday, March 26, 2020 through

Friday, March 27, 2020 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $650.00 Account Number: 11-000-223-580-19-0000

28. Authorizing Use of Competitive Contracting Recommends that the Passaic Board of Education authorizes the use of the Competitive Contracting Process in accordance with N.J.S.A. 18A:18A-4.1 et seq. to procure qualified providers for:

Blended Reading Intervention Program for English Language Learners (ELLs)

Dr. Gloria Vargas, Director of Bilingual/ESL Education, will prepare the technical specifications and evaluation criteria. Ms. Erlinda R. Arellano, School Business Administrator/Board Secretary, will administer the Competitive Contracting process.

29. Authorization to Apply for the Harris Employees Actively Responding Together (HEART) grant Recommends that the Passaic Board of Education approves application for the Harris Employees Actively Responding Together (HEART) grant for up to $600.00, to support Passaic Academy for Science and Engineering Computer Science and STEM Pathway students’ participation in the Harris Design Challenge. Funds will be used toward refreshments, logistics, and small incentives for winners, to enable PASE students to engage fully in the design challenge, scheduled for spring of 2020, in which Harris employees will assist students in designing computer generated measurements in the manner of a professional engineer. Harris employees judge the applications in a day of competition.

February 24, 2020

D - 12

30. Authorization to Support and Partner in the Seton Hall University College of Nursing’s (CON) Submission of the Scholarships for Disadvantaged Students (SDS) Application to the U.S. Department of Health and Human Services Recommends that the Passaic Board of Education supports and partners in the Seton Hall University College of Nursing’s (CON) submission of the Scholarships for Disadvantaged Students (SDS) application to the U.S. Department of Health and Human Services. If awarded, this partnership would provide Passaic Public Schools staff and students opportunities such as:

Education and awareness on health topics, assisting school nurses with health screenings and primary care consisting of prevention strategies;

Providing mentors and speakers from the College of Nursing for Passaic students that are interested in health/nursing careers; and

Offering workshops on sexual health, the opioid epidemic, drug prevention, and sessions to address and improve mental health disorders.

Passaic Public Schools would assist with coordinating these activities provided by Seton Hall College of Nursing students within our schools. There is no cost to the board.

31. Authorization to Enter into Local Share Agreement with the New Jersey Schools Development Authority Recommends that the Passaic Board of Education grants authority to enter into a Local Share Agreement with the New Jersey Schools Development Authority for additional foundation work to be performed in an effort to complete the lighting project on the Dayton Avenue School Complex athletic field. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $16,642.00 Account Number: 11-000-262-300-56-0000

End of Addenda - Authorizations

February 24, 2020

E- 1

E. BOARD SECRETARY/TREASURER OF MONEYS REPORT

1. Secretary’s Report--Acceptance and Certification – December 2019

Recommends that the Passaic Board of Education accepts the Board Secretary’s financial report for the month of December 2019, based upon the certification of the Board Secretary, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), N.J.S.A. 18A:17-10 and N.J.S.A. 18A:17-36, that no line item account or program category account has been overexpended, and that no account or fund has been overexpended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

2. Report of the Treasurer of School Moneys for the Month of December 2019

Recommends that the Passaic Board of Education acknowledges and accepts the Report of the Treasurer of School Moneys for the month ended December 2019, which report is in agreement with the Secretary’s Report. End of Board Secretary/Treasurer of Moneys Reports

February 24, 2020

F - 1

F. PAYMENT OF BILLS

1. Payment of Bills for the Month of February 2020

Recommends that the Passaic Board of Education approves payment of bills for the month of February 2020, as follows:

End of Payment of Bills

REGULAR CHECK NUMBERS 229188-229766

ENTERPRISE FOOD SERVICE CHECKS 017448-017479

VOIDED CHECK NUMBER

Amount Disbursed

10 GENERAL CURRENT EXPENSE 3,287,862.00$

11 GENERAL CURRENT EXPENSE 6,118,761.59$

12 CAPITAL OUTLAY 4,819.35$

13 SPECIAL SCHOOLS -$

15 WHOLE SCHOOL REFORM 646,319.26$

20 SPECIAL REVENUE FUNDS 1,523,313.32$

30 CAPITAL PROJECTS FUNDS 471,398.66$

60 ENTERPRISE FUND 441,500.84$

12,493,975.02$

(13,035.00)$

3,649,110.88$

TOTAL FOR CHECK AND WIRE

DISBURSEMENTS: $16,130,050.90

Prepared By: Carmen Colon Audited by: Ryan A. Bowman

Accounts Payable Manger Comptroller

Certified by: Erlinda R. Arellano

School Business Administrator

WIRE TRANSFER DISBURSEMENTS

Check and Wire Disbursements Document

SUMMARY OF BILLS

FOR THE PERIOD OF:

January 21, 2020 - February 13, 2020

LESS VOIDS

TOTAL CHECK DISBURSEMENTS

February 24, 2020

G - 1

G. FINANCE AND ACCOUNTING REPORTS

1. Approval of 2019-2020 Budget Transfers Recommends that the Passaic Board of Education approves the budget transfers for the month of February 2020.

Account Number Amount Account Number Amount From: To:

15-213-100-101-01-0000 (500.00)$ 15-000-222-177-01-0000 500.00$

15-213-100-101-01-0000 (3,750.00)$ 15-000-266-100-01-0000 3,750.00$

15-213-100-101-01-0000 (4,859.96)$ 15-204-100-101-01-0000 4,859.96$

15-213-100-101-01-0000 (59,404.60)$ 15-240-100-101-01-0000 59,404.60$

15-214-000-106-03-0000 (16,948.60)$ 15-000-222-177-03-0000 16,948.60$

15-120-100-101-03-0000 (78,144.60)$ 15-213-100-101-03-0000 78,144.60$

15-240-100-101-03-0000 (125,355.00)$ 15-214-100-101-03-0000 125,355.00$

15-214-000-106-03-0000 (1,083.45)$ 15-213-100-101-03-0000 1,083.45$

15-240-100-101-03-0000 (350.00)$ 15-213-100-101-03-0000 350.00$

15-000-291-270-03-0000 (13,754.95)$ 15-213-100-101-03-0000 13,754.95$

15-110-100-101-03-0000 (4,867.00)$ 15-213-100-101-03-0000 4,867.00$

15-213-100-101-06-0000 (62,982.40)$ 15-000-218-104-06-0000 62,982.40$ 15-213-100-101-06-0000 (500.00)$ 15-000-222-177-06-0000 500.00$ 15-213-100-101-06-0000 (22,292.40)$ 15-130-100-101-06-0000 22,292.40$ 15-000-291-270-09-0000 (47,839.60)$ 15-000-218-104-09-0000 47,839.60$ 15-213-100-101-10-0000 (16,948.80)$ 15-000-222-177-10-0000 16,948.80$ 15-213-100-101-10-0000 (7,490.36)$ 15-000-266-100-10-0000 7,490.36$ 15-213-100-101-10-0000 (15,476.86)$ 15-240-100-101-10-0000 15,476.86$

15-240-100-101-50-0000 (3,464.80)$ 15-120-100-101-50-0000 3,464.80$

15-240-100-101-50-0000 (11,110.00)$ 15-130-100-101-50-0000 11,110.00$ 15-240-100-101-50-0000 (1,807.20)$ 15-213-100-101-50-0000 1,807.20$

15-214-100-101-03-0000 (20,494.60)$ 15-120-100-101-03-0000 20,494.60$

15-214-100-101-03-0000 (45,974.60)$ 15-214-100-106-03-0000 45,974.60$ 15-000-218-104-08-0000 (16,948.80)$ 15-000-222-177-08-0000 16,948.80$ 15-000-218-104-08-0000 (30,954.00)$ 15-000-266-100-08-0000 30,954.00$ 15-000-218-104-08-0000 (14,478.50)$ 15-110-100-101-08-0000 14,478.50$

15-000-218-104-08-0000 (31,655.50)$ 15-120-100-101-08-0000 31,655.50$ 15-190-100-106-08-0000 (37,038.85)$ 15-120-100-101-08-0000 37,038.85$ 15-190-100-106-08-0000 (4,865.75)$ 15-130-100-101-08-0000 4,865.75$

TOTAL (701,341.18)$ TOTAL 701,341.18$

February 24, 2020

G - 2

Approval of 2019-2020 Budget Transfers (continued)

Account Number Amount Account Number Amount From: To: 15-240-100-101-08-0000 (54,350.00)$ 15-130-100-101-08-0000 54,350.00$ 15-000-240-500-01-0000 (1,009.36)$ 15-000-240-105-01-0000 1,009.36$ 15-000-240-103-06-0000 (71,239.92)$ 15-000-240-103-11-0000 71,239.92$ 15-000-240-103-03-0000 (6,250.00)$ 15-000-240-103-11-0000 6,250.00$ 15-000-240-103-29-0000 (33,727.20)$ 15-000-240-105-29-0000 33,727.20$ 15-000-240-103-03-0000 (5,798.08)$ 15-000-240-105-12-0000 5,798.08$ 15-000-240-103-09-0000 (21,867.04)$ 15-000-240-105-12-0000 21,867.04$ 15-000-240-103-67-0000 (18,253.22)$ 15-000-240-105-12-0000 18,253.22$ 15-000-240-105-03-0000 (3,580.80)$ 15-000-240-105-12-0000 3,580.80$ 15-000-240-105-03-0000 (5,061.28)$ 15-000-240-105-30-0000 5,061.28$ 15-000-240-104-06-0000 (38,965.80)$ 15-000-240-105-30-0000 38,965.80$ 15-140-100-101-12-0000 (7,221.00)$ 15-000-211-171-12-0000 7,221.00$ 15-140-100-101-12-0000 (30,476.00)$ 15-000-222-100-12-0000 30,476.00$ 15-140-100-101-12-0000 (32,049.00)$ 15-000-266-100-12-0000 32,049.00$ 15-140-100-101-12-0000 (31,945.00)$ 15-201-100-106-12-0000 31,945.00$ 15-140-100-101-12-0000 (3,920.00)$ 15-204-100-101-12-0000 3,920.00$ 15-140-100-101-12-0000 (31,945.00)$ 15-204-101-106-12-0000 31,945.00$ 15-140-100-101-12-0000 (8,000.00)$ 15-214-100-101-12-0000 8,000.00$ 15-140-100-101-12-0000 (83,002.00)$ 15-214-100-106-12-0000 83,002.00$ 15-000-213-100-28-0000 (8,931.00)$ 15-000-222-100-28-0000 8,931.00$ 15-000-270-512-29-0000 (851.51)$ 15-240-100-101-29-0000 851.51$ 15-190-100-320-29-0000 (850.00)$ 15-240-100-101-29-0000 850.00$ 15-190-100-610-29-0000 (260.76)$ 15-240-100-101-29-0000 260.76$

15-213-100-610-29-0000 (148.73)$ 15-240-100-101-29-0000 148.73$

15-213-100-800-29-0000 (255.00)$ 15-240-100-101-29-0000 255.00$

15-140-100-730-29-0000 (1,634.00)$ 15-240-100-101-29-0000 1,634.00$

15-000-211-173-29-0000 (405.00)$ 15-000-218-104-29-0000 405.00$

15-000-223-320-29-0000 (20,588.00)$ 15-000-218-104-29-0000 20,588.00$

15-130-100-101-29-0000 (14,968.00)$ 15-000-218-104-29-0000 14,968.00$

15-000-291-270-29-0000 (4,634.24)$ 15-000-218-104-29-0000 4,634.24$

15-190-100-800-29-0000 (3,407.10)$ 15-000-218-104-29-0000 3,407.10$

15-213-100-610-29-0000 (8.45)$ 15-000-218-104-29-0000 8.45$

TOTAL (545,602.49)$ TOTAL 545,602.49$

February 24, 2020

G - 3


Account Number Amount Account Number Amount From: To: 15-213-100-640-29-0000 (19.00)$ 15-000-218-104-29-0000 19.00$ 15-190-100-500-29-0087 (2,000.21)$ 15-000-218-104-29-0000 2,000.21$ 15-190-100-500-29-0087 (4,721.69)$ 15-000-213-100-29-0000 4,721.69$ 15-000-291-270-29-0000 (14,200.44)$ 15-000-213-100-29-0000 14,200.44$ 15-190-100-500-29-0000 (1,935.69)$ 15-000-213-100-29-0000 1,935.69$ 15-190-100-610-29-0087 (19,200.00)$ 15-000-213-100-29-0000 19,200.00$ 15-190-100-640-29-0000 (13,892.18)$ 15-000-213-100-29-0000 13,892.18$ 15-000-291-270-29-0000 (115,120.00)$ 15-140-100-101-29-0000 115,120.00$ 15-000-211-173-30-0000 (1,668.00)$ 15-130-100-101-30-0000 1,668.00$ 15-000-218-104-30-0000 (5,912.00)$ 15-130-100-101-30-0000 5,912.00$ 15-000-222-177-30-0000 (7,200.00)$ 15-130-100-101-30-0000 7,200.00$ 15-000-266-100-30-0000 (34,704.00)$ 15-130-100-101-30-0000 34,704.00$ 15-140-100-101-30-0000 (52,423.00)$ 15-130-100-101-30-0000 52,423.00$ 15-140-100-101-30-0000 (1,530.50)$ 15-130-100-101-30-0000 1,530.50$ 15-130-100-101-31-0000 (8,930.00)$ 15-000-222-100-31-0000 8,930.00$ 15-130-100-101-31-0000 (1,000.00)$ 15-110-100-101-31-0000 1,000.00$ 15-130-100-101-31-0000 (80,387.00)$ 15-204-100-106-31-0000 80,387.00$ 15-240-100-101-31-0000 (219,512.00)$ 15-120-100-101-31-0000 219,512.00$ 15-201-100-101-31-0000 (34,665.00)$ 15-120-100-101-31-0000 34,665.00$ 15-201-100-101-31-0000 (40,308.88)$ 15-213-100-101-31-0000 40,308.88$ 15-000-291-270-31-0000 (60,282.12)$ 15-213-100-101-31-0000 60,282.12$ 15-000-291-270-31-0000 (161,523.00)$ 15-190-100-106-31-0000 161,523.00$ 15-000-291-270-11-0000 (62,065.00)$ 15-120-100-101-11-0000 62,065.00$

15-000-291-270-11-0000 (104,154.00)$ 15-130-100-101-11-0000 104,154.00$

15-000-291-270-11-0000 (32,311.00)$ 15-190-100-106-11-0000 32,311.00$

15-000-291-270-11-0000 (60,950.00)$ 15-213-100-101-11-0000 60,950.00$

15-240-100-101-67-0000 (25,855.80)$ 15-000-222-177-67-0000 25,855.80$

15-204-100-101-67-0000 (11,986.20)$ 15-000-222-177-67-0000 11,986.20$

15-204-100-101-67-0000 (74,745.00)$ 15-213-100-101-67-0000 74,745.00$

15-204-100-101-67-0000 (3,913.80)$ 15-201-100-101-67-0000 3,913.80$

15-000-211-173-67-0000 (39.75)$ 15-201-100-101-67-0000 39.75$

15-130-100-101-67-0000 (6,202.00)$ 15-201-100-101-67-0000 6,202.00$

TOTAL (1,263,357.26)$ TOTAL 1,263,357.26$

February 24, 2020

G - 4


Account Number Amount Account Number Amount From: To: 15-120-100-101-67-0000 (100,000.03)$ 15-201-100-101-67-0000 100,000.03$ 15-000-291-270-67-0000 (16,644.42)$ 15-201-100-101-67-0000 16,644.42$ 15-000-291-270-67-0000 (145,525.00)$ 15-204-100-106-67-0000 145,525.00$ 15-5200-003 (6,250.00)$ 15-5200-011 6,250.00$ 15-5200-006 (71,239.92)$ 15-5200-011 71,239.92$ 15-5200-003 (3,580.80)$ 15-5200-012 3,580.80$ 15-5200-003 (5,798.08)$ 15-5200-012 5,798.08$ 15-5200-067 (18,253.22)$ 15-5200-012 18,253.22$ 15-5200-009 (21,867.04)$ 15-5200-012 21,867.04$ 15-5200-003 (5,061.28)$ 15-5200-030 5,061.28$ 15-5200-006 (38,965.80)$ 15-5200-030 38,965.80$ 11-000-261-420-56-0000 (290,000.00)$ 11-000-262-100-56-0072 290,000.00$ 15-190-100-610-30-0000 (415.04)$ 15-000-218-104-30-0082 415.04$ 15-190-100-610-01-0000 (3,018.20)$ 15-000-221-104-01-0075 3,018.20$ 15-120-100-101-01-0000 (61,744.32)$ 15-213-100-101-52-0000 61,744.32$ 15-5200-001 (61,744.32)$ 15-5200-052 61,744.32$ 15-190-100-640-67-0000 (5,670.00)$ 15-240-100-640-67-0000 (6,030.00)$ 15-213-100-640-67-0000 (2,940.00)$ 15-190-100-500-67-0000 (14.17)$ 15-000-213-600-67-0000 (631.85)$ 15-000-222-100-67-0000 (446.00)$ 15-190-100-106-67-0075 446.00$ 11-000-221-500-58-0000 (7,000.00)$ 11-000-251-600-58-0000 7,000.00$

15-000-270-512-29-0000 (4,634.24)$ 15-140-100-101-29-0075 4,634.24$

15-190-100-800-03-0000 (1,500.00)$ 15-190-100-320-03-0000 1,500.00$

15-190-100-610-12-0000 (576.41)$ 15-000-213-600-12-0000 576.41$

15-190-100-500-10-0000 (316.00)$ 15-000-240-600-10-0000 316.00$

15-190-100-610-30-0087 (3,000.00)$ 15-190-100-800-30-0000 3,000.00$

15-190-100-640-30-0000 (7,119.36)$ 15-000-270-512-30-0000 7,119.36$ 15-190-100-500-67-0000 2,613.00$ 15-240-100-610-67-0000 1,354.02$

TOTAL (893,952.52)$ TOTAL 893,952.52$

15-120-100-730-67-0000 15,286.02$

15-120-100-730-67-0000 (3,967.02)$

February 24, 2020

G - 5


Account Number Amount Account Number Amount From: To: 15-190-100-500-12-0090 (7,000.00)$ 15-190-100-800-12-0090 (7,000.00)$

15-000-240-500-09-0000 2,500.00$ 15-000-240-600-09-0000 2,500.00$

15-240-100-640-09-0000 (4,000.00)$ 15-190-100-610-09-0000 4,000.00$ 11-000-221-500-58-0000 (5,000.00)$ 11-000-251-340-58-0000 5,000.00$ 11-000-216-320-59-0000 (3,700.00)$ 11-204-100-101-59-0075 3,700.00$ 11-000-100-562-27-0000 (200,000.00)$ 11-000-100-564-27-0000 (48,732.00)$ 11-000-100-566-27-0100 (60,000.00)$ 11-000-100-569-27-0000 (77,900.00)$ 15-422-100-610-12-0088 (4,500.00)$ 15-190-100-610-12-0088 (4,500.00)$ 15-201-100-101-31-0000 (110,761.32)$ 15-000-211-172-31-0000 110,761.32$ 15-000-222-100-67-0000 (24,975.24)$ 15-204-100-106-67-0000 24,975.24$ 11-190-100-500-05-0000 (25,000.00)$ 11-190-100-500-57-0000 25,000.00$ 11-000-266-300-22-0000 (55,000.00)$ 11-000-266-610-51-0000 55,000.00$ 11-000-221-500-13-0000 (1,000.00)$ 11-000-221-600-21-0000 (750.00)$

15-421-200-100-30-0075 (3,335.74)$ 15-421-100-100-30-0087 3,335.74$ 11-000-221-320-14-0000 (4,000.00)$ 11-000-262-420-14-0000 (2,000.00)$ 11-402-100-800-14-0000 (5,000.00)$ 15-000-291-270-08-0000 (22,154.00)$ 15-213-100-101-08-0000 22,154.00$ 15-213-100-101-09-0000 (50,518.08)$ 15-213-100-101-52-0000 50,518.08$ 15-5200-009 (50,518.08)$ 15-5200-052 50,518.08$ 11-000-270-610-55-0000 (200.00)$ 11-000-270-800-55-0000 200.00$ 11-000-262-610-56-0000 (6,871.00)$ 11-000-262-300-56-0000 6,871.00$ 11-000-270-503-55-0000 (3,615.00)$ 11-000-270-511-55-0000 (96,000.00)$ 11-000-270-511-55-0000 (1,000.00)$ 11-000-270-513-55-0000 1,000.00$

11-000-270-511-55-0000 (190,000.00)$ 11-000-270-514-55-0000 190,000.00$

TOTAL (1,080,030.46)$ TOTAL 1,080,030.46$

11-000-270-504-55-0000 99,615.00$

14,000.00$ 15-190-100-610-12-0090

11-402-100-600-14-0000 11,000.00$

15-209-100-610-09-0000 (5,000.00)$

11-000-100-567-27-0000 248,732.00$

11-000-100-566-27-0000 137,900.00$

11-000-221-600-13-0000 1,750.00$

15-190-100-500-12-0088 9,000.00$

February 24, 2020

G - 6

2. Requisition for Local Tax Levy Payment from the City of Passaic – 2019-2020 Recommends that the Passaic Board of Education approves the amount of district taxes for current expense and capital outlay required to meet obligations of the Board of Education for the period extending to the next Board of Education meeting, with the City of Passaic, (Passaic City Council), being hereby requested to place in the hands of the Custodian of School Moneys on the dates indicated in accordance with the statutes relating thereto.

February 10, 2020 $1,401,548.00 Received - February 10, 2020

End of Finance and Accounting Reports

February 24, 2020

H - 1

H. AWARD OF CONTRACTS

1. Approval of Contract Renewal – Substitute Calling Services – Bid No. 34-20 School Year 2019-2020 Recommends that the Passaic Board of Education grants approval for a four month renewal of contract with Anserve, Inc., 1250 Route 23 North, Butler, NJ 07405, to provide Substitute Calling Services at the costs listed below, which represents a 0% increase from the previous 6 month prices. Term of contract is March 1, 2020 through June 30, 2020. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $9,617.00 Account Number: 11-000-251-340-58-0000

2. Approval to Enter into Contract with Houghton Mifflin Harcourt

Recommends that the Passaic Board of Education enters into contract with Houghton Mifflin Harcourt and Math Solutions to provide “Professional Learning for Improvement in Mathematics” workshop for 25 teachers from 8:00 a.m. to 3:00 p.m. on March 2, 2020. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $3,402.00 Account Number: 11-000-219-500-59-0000

3. Resolution Authorizing Contracts with Certain Approved State Contract Vendors Pursuant to N.J.S.A. 18A:18A-10(a) 2019-2020 Recommends that the Passaic Board of Education authorizes purchases with the following State Contract vendor who agrees to sell goods and services to the Board of Education in accordance with all conditions of the individual state contract that may or may not exceed the bid threshold in the aggregate. The duration of the contract between the Passaic Board of Education and the referenced State Contract Vendor shall be for the 2019–2020 School Year as amended from time to time by the Division of Purchase and Property in the Department of the Treasury, Cooperative Purchasing Program.

Vendor State Contract Contract #

Turn Out Uniforms Law Enforcement Firearms

Equipment & Supplies 17-FLEET-00752

All contracts are listed under the State of New Jersey, Division of Purchase and Property, Cooperative Purchasing Program.

February 24, 2020

H - 2

4. Opening of Proposal & Award of Contract – Emergency Communication Application - CC 16-20 – Two Year Contract Recommends that the Passaic Board of Education awards a contract for Emergency Communication Application - CC 16-20 to Invictus Apps, Inc., 470 James Street, Suite 007, c/o Drive Cowork at District, New Haven, CT 06513.

The award of contract is as follows: Purpose of Contract To provide an emergency communication application in mobile phone format.

Evaluation Process: The respondents’ proposal was reviewed and evaluated by the following Evaluation Committee:

Donald Goncalves, Chief of Operations Amanuel Teklu, Director of Information Technology

Rosario Capuana, Security Coordinator

Emergency Communication Application: -- Evaluation Spreadsheet

Category Maximum

Value Points Invictus

Apps

I. Technical Criteria 35.00 33.33

II. Management Criteria 25.00 23.33

III. Cost Criteria 40.00 40.00

TOTALS 100.00 96.66

Selection of Vendor Invitus Apps was the sole respondent and scored the highest in all three criteria. The term of contract will be from February 25, 2020 through June 30, 2021. This contract is subject to the availability of funds as may be required to meet the extended obligation. If sufficient funds are not appropriated, the Board of Education may cancel the contract. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Costs Not to Exceed: $25,000.00 (Year 1) Account Number: 11-190-100-500-57-0000

Vendor Monthly Rate Not to

Exceed Estimated Amount

Invictus Apps, Inc. $2.99 per license $25,000.00 (Year 1)

February 24, 2020

H - 3

5. Opening of Bids and Award of Contract – Locksmith Supplies (As Needed) – Bid No. 48-20 Recommends that the Passaic Board of Education approves the award of contract for Locksmith Parts Supplies – Bid No. 48-20, to Accredited Lock Supply, PO Box 1442, Secaucus, NJ 07096. The term of contract is February 25, 2020 through June 30, 2020. No other bids were received.

Control # Quantity Description Single Fixed Percent Discount1 1 American Lock 43%2 1 Alarm Lock 50%3 1 Arrow 52%4 1 ASSA 50%5 1 Baldwin 43%6 1 Best Lock 53%7 1 Bommer Industries 25%8 1 Chicago Lock 40%9 1 Corbin-Ruswin 55%

10 1 Detex 50%11 1 Hager Hinge 55%12 1 Hager Hinge – Parts 45%13 1 IR/Falcon 53%14 1 IR/Glynn Johnson 52%15 1 IR/ Ives 52%16 1 IR/LCN Closers 53%17 1 IR/Legge No Bid18 1 IR/Schlage 55%19 1 IR/ Von Duprin 53%20 1 Kaba/llco/Lori 45%21 1 Keri 40%22 1 Locknetics 45%23 1 Master Lock 43%24 1 Medco Lock 50%25 1 Norton 50%26 1 Pemko Threshold 43%27 1 Precision Hardware 55%28 1 Rixson 50%29 1 Sargent 55%30 1 Securiton 50%31 1 Security Door Control 40%32 1 Schlage 55%33 1 Stanley 53%34 1 Trine 50%35 1 Yale Lock 52%36 1 Select Hinges 53%37 1 CompX Fort 40%38 1 Ilco 45%39 1 Von Duprin 53%40 1 Pro Lock 45%41 1 Lab 50%42 1 Don-Jo 50%43 1 GMS Locks Cylinders 50$44 1 HPC 50%

45 1Miscellaneous Lock Hardware and lock parts not listed above. General Discount

45%

46 $12.00 Per cylinder 47 $3.00 Each48 $12.00 Per cylinder 49 $12.00 Each50 $40.00 Per Hour

In House Shop ServicesRekeying of old Lock Cylinder – includes Duplicate KeysNew Cylinder set up labor only-cylinderCharge per aboveShop Hourly Labor Charge

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of the funds

Cost Not to Exceed: $50,000.00 Account Number: 11-000-261-610-56-0000

February 24, 2020

H - 4

6. Approval of Increase in Vendor Contract for Occupational Therapy & Physical Therapy and Evaluation Services (as needed) CC 03-20

Recommends that the Passaic Board of Education approves an increase in the vendor contract for Occupational Therapy Consulting, Inc., for Occupational Therapy services through June 30, 2020. From: $8,000.00 To: Cost not to exceed: $18,000.00 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Number: 11-000-216-320-59-0000 Original Board Resolution: May 13, 2019, Item #23, pages H- 17-19

7. Approval of Increase in Vendor Contract for Occupational Therapy & Physical Therapy and Evaluation Services (as needed) CC 03-20 Recommends that the Passaic Board of Education approves an increase in the vendor contract for Occupational Therapy Consulting, Inc., for Physical Therapy services through June 30, 2020. From: $8,000.00 To: Cost not to exceed: $18,000.00 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Number: 11-000-216-320-59-0000 Original Board Resolution: May 13, 2019, Item #23, pages H- 17-19

8. Approval of Increase to Vendor Contract for Facility Based Educational Instruction to Special Education Students

Recommends that the Passaic Board of Education approves an increase in the vendor contract for New Hope Foundation, Inc., to provide Facility Based Educational Instruction to Special Education Students referred to the Division of Special Education through June 30, 2020. From: $5,900.00 To: Cost not to exceed: $20,900.00 Account Number: 11-150-100-320-27-0000

February 24, 2020

H - 5

9. Approval of Increase – Chapter 192/193 Services for Non-Public Students (CC 08-20)

Recommends that the Passaic Board of Education approves an increase in the amount for the following professional service contract:

Essex Regional Educational Services Commission-Home Instruction From: $5,000.00 To: Cost not to exceed: $20,000.00 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Number: 20-504-100-320-59-0000 Original Board Resolution: August 28, 2019, Item #19, Pages H-12-13

10. Approval of Increase in Vendor

Recommends that the Passaic Board of Education approves an increase in the vendor contract for E-Rate Consulting and Process Management Services through the ACES Cooperative Pricing System through June 30, 2020.

From: $20,750.00 To: Cost not to exceed: $34,092.05 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 11-000-252-340-57-0000 Original Board Resolution: February 25, 2019, Item #1, Page H-1

11. Approval of Increase in Vendor

Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education approves an increase in the vendor contract with Northern Region Educational Services Commission (NRESC) to provide Technology Support Services on an “as needed” basis. From: $70,000.00 To: Cost not to exceed: $170,000.00 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 11-190-100-500-57-0000 Original Board Resolution: May 13, 2019, Item #35, Page H-29 Mr. Pablo Muñoz, Superintendent of Schools, recuses himself from this recommendation.

February 24, 2020

H - 6

12. Approval to Enter into Contract with Northern Region Educational Services Commission--Joint Student Transportation Routes Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education in full accordance with N.J.A.C. 6A:27-10.1 et seq., approve entering into contract with

Northern Region Educational Services Commission 45 Reinhardt Road Wayne, NJ 07470

to provide student transportation for the following routes:

Route # Schools Contractor Route Cost Surcharge Term of Contract

B590 New Beginnings Sarah Transportation

$9,470.04 $284.10 1/15/20 -6/30/20

B611 The North Street

School Joshua Tours $295.50 $8.87 12/18/19 -12/20/19

CORNPV20 Cornerstone Day School

Jersey Kids Transportation

$10,850.00 $325.50 2/18/20 – 3/31/20

PASMPLK620 School No. 6 Jets Transportation

$10,360.00 $310.80 2/3/20 – 3/31/20

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Mr. Pablo Munoz, Superintendent of Schools, recuses himself from this recommendation

13. Approval of Award of Student Transportation Contracts – 06QT-20 - Career Programs Recommends that Passaic Board of Education in full accordance with N.J.S.A. 18:A39 et seq. and N.J.A.C. 6A:27-9 et seq., awards the student transportation contract to the following company:

Quote 06QT-20 – January 21, 2020 Vendor Route Destination Route Per Diem Aide Per Diem Total Contract Cost

Joshua Tours NJIT‐PASE NJIT Newark $165.00 0 $2,640.00

Other quotations solicited for this route were:

Name of Company Route Per Diem Aide Per Diem J & W Financial $298.00 $237.00 Best School Bus No Quotation No Quotation

The term of contract will be from February 1, 2020 through May 16, 2020.

February 24, 2020

H - 7

Approval of Award of Student Transportation Contracts – 06QT-20 – Career Programs (continued)

Quote 06QT-20 – January 21, 2020

Vendor Route Destination Route Per Diem Aide Per Diem Total Contract Cost

Best School Bus PIPELINE FDU University $226.00 0 $18,306.00


Name of Company Route Per Diem Aide Per Diem J & W Financial No Quotation No Quotation Best School Bus No Quotation No Quotation

The term of contract will be from February 17, 2020 through June 30, 2020. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. All details of the terms and conditions of the contracts are on file in the Department of Transportation.

14. Addendum to Transportation Route

Recommends that Passaic Board of Education amends the following student transportation route as follows:

Vendor Route Destination Per Diem Contract

Cost

Added Aide Per

Diem

Final Adjusted

per diem cost

Total Contract

Cost Jersey Kids

Effective (12/4/19)

11-03 School No. 3 $246.46 $50.00 $296.96 $50,949.76

Additional aide required for 125 days ($6,250.00). Original Board Resolution: August 28, 2019, Item #35, Page H-23

February 24, 2020

H - 8

15. Revision to Award of Student Transportation Contracts – Bid 01T-20

Recommends that Passaic Board of Education approves the following revisions to the award of Student Transportation Contracts, Bid 01T-20:

Vendor Route Destination

Route Per Diem

Aide Per Diem (2)

Total Contract Cost

Additional Mileage Cost

FROM: Best School Bus Company

18‐03 School No. 3 $160.00 $39.96 $5,998.80 $1.96

TO: 18‐03 School No. 3 $146.00 $46.00 $5,760.00 $1.96

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Original Resolution: June 24, 2019, Item #71, Pages H-146 Revised Resolution: July 29, 2019, Item 36, Page H-17 Revised Resolution: December 16, 2019, Item #6, Page H-3


Route Per Diem

Aide Per Diem

Total Contract Cost

Additional Mileage Cost

FROM: Joshua Tours

54HPS High Point $247.00 $50.00 $4,560.00 $3.00

TO: 54HPS High Point $247.00 $50.00 $6,831.00 $3.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Original Resolution: June 24, 2019, Item #71, Page H-157


Recommends that Passaic Board of Education approves the revision of the route description awarded to Jersey Kids for Route 39-PHS, as follows:


Route Per

Diem

Aide Per

Diem

Total Contract

Cost

Additional Mileage

Cost

FROM: Jersey Kids 39-PHS High School $296.00 $53.96 $18,547.88 $1.98

TO: Jersey Kids 39-PHSQ High School $296.00 $53.96 $18,547.88 $1.98

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Original Resolution: October 28, 2019; Item #17, Page H-8 Revised Resolution: December 16, 2019, Item 7, Page H-4

February 24, 2020

H - 9


Recommends that Passaic Board of Education approves the revision of the total contract cost awarded to Joshua Tours for Route 60HPS, as follows:


Route Per

Diem

Aide Per

Diem

Additional Mileage

Cost

Total Contract

Cost

FROM: Joshua Tours 60HPS High Point School $247.00 $50.00 $3.00

TO: Joshua Tours 60HPS High Point School $247.00 $100.00 $3.00 $62,460.00

Other bids received for this route:

Name of Company Route Per Diem Aide Per Diem

Eastern Star $250.00 $48.00 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Original Resolution: August 28, 2019; Page H-38, Item #44

18. Revision - Approval of Award of Student Transportation Contracts - Career Programs Recommends that Passaic Board of Education approves the revision of the total contract cost awarded to Joshua Tours for Route 02-PHSCP, as follows:

Quote 04QT-20 – January 21, 2020


Route Per

Diem

Aide Per

Diem

Total Contract

Cost

Term of Contract

FROM: Joshua Tours 02-PHSCP NJ Medical

School Newark, NJ

$160.00 0 $1,440.00 2/5/20 – 4/1/20

TO: Joshua Tours 02-PHSCP NJ Medical

School Newark, NJ

$160.00 0 $1,280.00 2/5/20 – 4/1/20


Name of Company Route Per Diem Mileage Aide Per Diem

Trans‐Ed $237.00 $2.00 No Quotation Best School Bus $319.00 $2.00 No Quotation

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Original Resolution: January 27, 2020; Item #27, Page H-19

February 24, 2020

H - 10

19. Termination of Student Transportation Routes Recommends that the Passaic Board of Education terminates the following Transportation Routes that were awarded on August 28, 2019:

Vendor Route Destination Final Contract

Amount Reason for Termination

Omar Transportation

90WES Washington

Elementary School $37,800.00

Vendor is unable to properly service the route

The route was terminated on January 10, 2020.

Vendor Route Destination Reason for Termination SAMI Peadia 32BRO Brownstone School Students not attending school

20. Termination of Student Transportation Route Recommends that the Passaic Board of Education terminates the following Transportation Route that was awarded on June 24, 2019:

Vendor Route Number Destination Final Contract

Amount Sarah Transportation 27cere 1st Cerebral Palsy Of New Jersey $5,076.00

The route was terminated on July 5, 2019, due to the students not attending school.

21. Termination of Student Transportation Routes - Bid 03T-20 Recommends that the Passaic Board of Education terminates the following Transportation Routes that were awarded on August 28, 2019:

Vendor Route Number Destination Final Contract

Amount

Best School Bus PIPELINE FDU $14,027.00

The route was terminated on February 14, 2020, due to departure time change.

Vendor Route Number Destination

Best School Bus 57 HACK Hackensack High School

The route was terminated due to the student’s graduation.

February 24, 2020

H - 11

22. Termination of Student Transportation Routes - Bid 02T-20

Recommends that the Passaic Board of Education terminates the following Transportation Routes that were awarded on August 28, 2019:

Vendor Route Number Destination Total Per Diem Cost

Jersey Kids 02-01 School No. 1 $246.96

Jersey Kids 03-01 School No. 1 $246.96

Jersey Kids 16-8A School 8 Annex $246.96



The routes are terminated due to non-attendance of students.

23. Acceptance of Memorandum of Agreement between the Passaic Board of Education and the Passaic Administrators and Supervisors Association (PASA)

Recommends that the Passaic Board of Education accepts the Memorandum of Agreement between the Passaic Board of Education and the Passaic Administrators and Supervisors Association (PASA). This agreement shall cover the period from July 1, 2019 through June 30, 2023.

End of Award of Contracts

February 24, 2020

H - 12

ADDENDA - AWARD OF CONTRACTS

24. Authorization to Enter into a Shared Services Agreement with the City of Passaic-School Resource Officer Program and Additional Security Services Recommends, pursuant to N.J.S.A. 40A:65-1 et seq. that the Passaic Board of Education enters into a contract with the City of Passaic, 330 Passaic Street, Passaic, NJ 07055, for the City to provide school resource officers and additional security services as described in the contract.

The term of contract for this agreement is from July 1, 2019 through June 30, 2020.

The Board of Education hereby grants authority to the President and the Board Secretary to execute the Shared Services Agreement as prepared by the Board Attorney. Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Cost Not to Exceed: $3,404,570.00 Account Number: 11-000-266-300-51-0000

25. Approval of Extension of Lease Agreement with Julie Richard, LLC for the Property Located at 155-173 Randolph Street, Passaic, NJ

Recommends that the Passaic Board of Education approves the extension of Lease Agreement with: Julie Richard, LLC

1 Howe Avenue Passaic New Jersey, 07055

The landlord of the leased property located at:

155-173 Randolph St. Passaic, New Jersey 07055

The lease agreement commences on August 1, 2019 and ends July 31, 2024. Rent payments will be made to the landlord in equal monthly installments of $13,500.00 through February 1, 2020 and equal monthly installments of $16,000.00, commencing March 1, 2020 through July 31, 2024. This lease is subject to attorney review and subject to the appropriation annually of sufficient funds as may be required to meet the extended obligation.


February 24, 2020

H - 13

26. Approval of Change Order for the Manilo Boverini Stadium Track Renovation – Bid

No. 41-20 Recommends that the Passaic Board of Education approves a change order in order to rebuild the existing catch basin located in front of home bleachers at Manilo Boverini Stadium Track Renovation. This change order was issued through a contract awarded by the board, Bid #41-20 to American Athletic Courts, Inc., 2050 Route 206, Vinetown, NJ 08088 on October 28, 2019. The amount of the change order is $1,750.00. This change order is considered to be an amendment to the contract with American Athletic Courts. From: $1,858,104.10 To: Cost not to exceed $1,859,854.10 Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds. Account Number: 30-000-401-450-56-1317 Original Resolutions: October 28, 2019, Item 15, Page H-7 and January 27, 2020, Item 12, Page H-10

End of Addenda - Award of Contracts

February 24, 2020

I - 1

13. New and Unfinished Business

14. Adjournment

The next Regular Public Meeting of the Passaic Board of Education will be held on Monday, March 30, 2020 at 6:00 p.m. in the Board Room, 663 Main Avenue, 6th Floor, Passaic, NJ 07055.

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