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The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA September 8, 2020

7:00pm

Please note that the regular City Council meetings will be held via teleconferencing until further notice due to the COVID-19 pandemic. To listen live to the Minnetrista City Council meeting, call +1 (646) 749-3122 and enter meeting Access Code 368-104-869 #, or join the meeting from your computer, tablet or smartphone by accessing the following: https://global.gotomeeting.com/join/368104869 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/368104869

1) Call to Order

a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce and

John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Allie Polsfuss, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations - None 3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business. During the COVID-19 pandemic, please send an email to City Administrator Michael Barone ([email protected]) no later than Noon on Council meeting Mondays. The City Administrator will read your comment to the Mayor and City Council. As with all previous PTBH comments, no City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. For submitted emails, senders should include their name and home address for the record and for the comment to be read.

4) Consent Agenda a) Approve Work Session Meeting Minutes from August 3, 2020 b) Approve City Council Regular Meeting Minutes from August 3, 2020 c) Approve Work Session Meeting Minutes from August 17, 2020 d) Approve City Council Regular Meeting Minutes from August 17, 2020 e) Res. No. 092-2020 Approve Claims f) Res. No. 093-2020 Approve Second Amendment to Master Development Agreement with

Woodland Cove, LLC g) Res. No. 094-2020 Accept Improvements for Woodland Cove 2nd Addition h) Res. No. 095-2020 End Local Emergency Order i) Res. No. 096-2020 Approve Amended and Restated Conditional Use Permit at 1800

Retreat Circle j) Res. No. 097-2020 Approve 2021 and 2022 Sewer Jetting and Lift Station Cleaning

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The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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5) Public Hearings - None

6) Business Items a) 2021 Budget Process Approvals

i) Res. No. 098-2020 Approve 2021 Preliminary Tax Levy ii) Res. No. 099-2020 Approve Debt Levy at 100% of 2021 Bond Payments iii) Approve 2020 Date for Public Comments on 2021 Levy and Budget

b) Res. No. 100-2020 Approve Professional Services Agreement and Authorize Preparation of Feasibility Report for 2021 Local Street Improvement Project, CP 02-2021

c) CARES Funding update d) Discussion on Fire District Concept

7) Administrative Items

a) Staff Reports i) City Administrator ii) Director of Administration

b) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority; Planning

Commission (rotating); Parks Commission (rotating); Westonka Community & Commerce iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic Development

Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – August 3, 2020 Page 1 of 4

CITY COUNCIL WORK SESSION

MEETING MINUTES August 3, 2020 5:30 – 6:30pm

*This Meeting was taped by teleconference due to the Coronavirus Pandemic

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Roll Call of Attendees: Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Chief Paul Falls, Director of Administration Allie Polsfuss, Public Works Superintendent Gary Peters and City Clerk Kris Linquist; Consultant: City Engineer Alyson Fauske, WSB Engineering. Absent: None

2) 2021 Budget and Preliminary Levy DiscussionFinance Director Grimm overviewed the power point presentation that wasincluded in the August 3, 2020 Council packet.Highlights included:

General Fund Summary General Fund Revenue Detail General Fund Expenditure Detail CIP Equipment Summary and Detail 2021-2025 draft Two versions of potential levy options (includes proposed general fund,

CIP, Debt and Road levies) Two Financial Management Plan (FMP) summary pages based on the

two levy options presented. The financial management plan has beenused as a tool since 2009. It shows historical data back to 2013 andshows a few years projecting out based on potential projects comingforward. The document was not formally adopted at the end of 2019 (asit had been in previous years up until 2018) but is being used as aplanning tool as part of this year’s budget along with the 5 otherdocuments listed above

The first proposed levy combined has an increase of 4.4 % (4.52% netlevy increase) from 2020. It is made up of a couple main factorsincluding:

Spending additional dollars on roads in conjunction with ourpavement management plan and maintenance of gravel roads.

Item 4a


The plan has been to try and increase the amount allocated each year.

Putting an additional $50,000 in cash levy dollars for the CIP Equipment Plan

General Fund levy going up a proposed roughly $72,000. This mainly has to deal with the fact that the general fund levy for many years stayed about the same since 2012. Last year (2020) the general fund levy was increased to try and reduce the amount of reserves being allocated toward the annual budget. As any additional levy in the prior seven years had been focused on additional roads or capital project spending. Therefore the 2020 budget that was adopted last December was projected to spend down almost $165,000 in general fund reserves.

The second proposed levy has a proposed increase of about 3.1-3.2% from 2019-2020. This is done by reducing the amount of the increase for the debt levy but not planning on doing an equipment certificate for 2021 and moving the large piece of equipment in the CIP Plan (Public Works Grader) out to 2022 or beyond. Our 2015 Equipment Certificate is coming off the books his year so that is why you would see a direction to the debt levy component of the total levy.

With the housing marking sector still performing well, the preliminary numbers from Hennepin County show the City’s tax capacity going up about 7.5%. This is from a combination of values on current properties within the city increasing (based on existing sales) as well as new homes/improvements being added in the City. A little over 4% would be from appreciation on existing properties and about 3.4% would be attributable to new growth. With the increased valuation, (market value/tax capacity) and the above proposed tax levy options presented above, the tax rate would be projected to drop a little from its current 2020 City tax rate of 24.75%.

The submittal deadline for the Preliminary Budget is due by September 30, 2020.

There was discussion on being able to see version two in a table format, with

using the same county home value increase and with the lesser city tax levy. There was discussion on the CARES Act funds. Grimm stated that they were

not included in the preliminary budget process since the Council had not made a decision on how to use the funds.

There was clarification that the $579,000 has not been included in this

projected budget. Councilmember Molitor commented that the City has been increasing the road

levy by $125,000 each year and this year only $100,000, he feels that the City really needs to do the $125,000 again. He gave possibilities where the extra $25,000 from. He has concerns about the General fund.


Councilmember Mortenson would like to stay focused on the roads. She would also like to figure out where the $579,000 can be spent.

There was a brief discussion on the CARES Act funding and the guidelines for

spending it. Councilmember Tschumperlin would like the roads fund to be $125,000 so

that the City will be able to do more roads next summer. He had a question about the heavy equipment and mobile squad video systems spending. He also questioned the Parks salary of 25%. He does not want see the COVID monies at this stage of planning.

Councilmember Bruce questioned the building permits review at 650,000 and

feels that number may be a little low and would like to see it increase. Grimm explained that the City is tracking right now at 50% for the year. She also had concerns with motor fuels could be reduced since prices are coming down. Falls wants to make sure the billing is up to date before adjusting that line item. She also had concerns with the Parks salary

Mayor Whalen wants to make sure the Public Works time is being allocated

appropriately. She has concerns with raising the permit revenue line but it is uncertain what the market will do next year. She does not feel to increase the CIP this year and move the heavy equipment to 2022 and include it in the 2022 Equipment Certificate.

There was discussion on the housing market and water tower financing

pertaining to the tax levy. There are uncertainties with the housing market due to COVID-19.

There was discussion about the limited amount of inventory of homes in

Minnetrista. There was discussion on raising the building permit revenue to $675,000 and

put an extra $25,000 to the roads fund. Tschumperlin stated as long as the economy stayed strong he would not have a problem with raising the building permit revenue to $675,000. Mortenson wanted to know how many homes would it take to get the extra $25,000, she would be ok with the increase. Molitor would like to keep it at $650,000. Mayor Whalen stated that the final budget does not have to be submitted until the end of the year, she would like to see what the next couple months bring. Bruce stated that she is not comfortable with waiting until November.

Direction to staff was to bring back several options.

3) Adjourn

Motion by Molitor, seconded by Mortenson to adjourn the Work Session Meeting. Roll Call Motion carried 5-0. Absent: None


Mayor Whalen adjourned the meeting at 6:46 p.m. Respectfully Submitted, Kris Linquist, MMMC, MMC City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – August 3, 2020 Page 1 of 4

CITY COUNCIL MEETING MINUTES August 3, 2020 7:00 p.m.


1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Introductions:Roll Call was taken by Mayor Lisa WhalenCity Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Director of Administration Allie Polsfuss, Public Works SuperintendentGary Peters and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty,Kennedy & Graven and City Engineers Alyson Fauske, WSB EngineeringAbsent: None

c) Approval of AgendaMotion by Mortenson, seconded by Bruce to approve the agenda as presented.Roll Call Motion carried 5-0. Absent: None.

2) Special Presentation - None

3) Persons to Be Heard - None

4) Consent Agendaa) Approve City Council Special Meeting Minutes from July 9, 2020b) Approve City Council Regular Meeting Minutes from July 20, 2020c) Res. No. 079-2020 Approve Claimsd) Res. No. 080-2020 Approve Home Occupation Conditional Use Permit for

Benjamin Bjorklund at 6225 Sunnyfield Road Easte) Res. No. 081-2020 Approve Variances for Jeffrey and Amanda Dischinger at

3399 Kings Point Roadf) Res. No. 082-2020 Approve Variance for Joshua and Jennifer Riff at 4779 Crane

Islandg) Res. No. 083-2020 Approve Extension to Variance Approval for Elliot and

Christina Loutsch at 4896 Red Oak Lane

Councilmember Tschumperlin requested to remove item 4b.

Motion by Mortenson, seconded by Bruce to approve items 4a, 4c, 4d, 4e, 4f and 4g as presented. Roll Call Motion carried 5-0. Absent: None.

Item 4b


Minnetrista City Council Minutes – August 3, 2020

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4b) Approve City Council Regular Meeting Minutes from July 20, 2020

Councilmember Tschumperlin commented that on page 4 of the minutes from July 20, 2020 that the word “continue.” Should be added to the second sentence. The sentence will read, “He would like to see the Local Emergency Order continue.” City Clerk Linquist will add the word “continue” to that sentence. Motion by Tschumperlin, seconded by Mortenson to approve the City Council Regular Meeting Minutes from July 20, 2020 with the amendment stated above. Roll Call Motion carried 5-0. Absent: None

5) Public Hearing – None 6) Business Items

a) Storm Water Asset Management Program (SWAMP) update City Engineer Fauske overviewed the staff report found in the August 3, 2020 Council packet. Highlights include:

At the June 1, 2020 meeting, the SWAMP data had been updated to account for the construction of new ponds, changes in pond ownership, and adding dates of construction and as-built pond depth data as it became available.

At the June 1, 2020 Work Session, staff recommended that a SWAMP survey score of 75 or less be the threshold for considering the performance of a bathometric inspection, with results driving potential maintenance activities. The council chose to adjust the SWAMP survey to 65 as the threshold and directed staff to draft informational letters to HOA’s and other property owners.

There was discussion about the use of Best Management Practices (BMP) in the letter. In addition, clarification on why the City is not giving recommendations of companies that can do the work. There was discussion on the low scores with fore bays and if they need to cleaned. There was discussion about the undersized ponds that were built before these standards were put into place. Fauske commented that different options could be looked into. There was discussion on the ponds that the City owns. Fauske stated that she will meet with Peters and bring recommendations back to the Council. Mayor Whalen stated that it would be hard to increase the size of the ponds. There was discussion of who owned the three private ponds. There was discussion on the ponds at Woodland Cove and how frequently they will have to clean them.



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No action needed at this time.

b) Road Fund Update City Engineer Fauske overviewed the staff report found in the August 3, 2020 Council packet. Highlights include:

Council requested a Roads Fund update in August to determine what funding would be available for 2021 Local Street Improvements. The estimated end of the year fund balance is $305,000.

There was review of the potential projects for 2021 which is outlined in the packet.

There was discussion Hardscrabble and Loring and use the rest of the money for overlays. Council is agreeance with this proposal.

There was discussion regarding state aid funding and Halstead Drive. There is approximately 80,000-100,000 that could be requested for reimbursement.

No Action needed at this time

c) Discussion of Cares Act Funding City Administrator Barone overviewed the Cares Act funding. He attended a webinar that explained how the City can submit paperwork to obtain CARES Act funding on a monthly basis. There is a November 15th deadline. There was discussion on how states are sharing the state funding with their cities. Minnesota is allotting 45% to the municipalities. Monies have to be spent on COVID related events and materials. Local governments cannot give the monies back to the residents such as a rebate. This is a brief update of the webinar that he attended last week. Grimm commented on the monthly reporting. Batty commented that the regulations talk about items related to COVID, the big talk is about safety and public health, especially with personnel with public safety. Councilmember Bruce stated that this would be great opportunity to upgrade the City’s IT system to help with remote operations, not only for staff but for residents too. She recommended Microsoft Office 365. Some of the monies could be used for training also. There was discussion on having a consultant to review IT needs and can the City use CARES Act monies to do this. There was further discussion on how a City can use the funding. Staff will do some more checking with the City auditors and other entities for clarification. No action taken at this time.

7) Administrative Items a) Staff Reports

i) City Administrator Barone Fire District meeting



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Water tower meeting update Candidate Informational Meeting on August 12, 2020

ii) City Engineer

Overlay projects – Fielding could be added into the project – Council consensus to bring back proposal to next meeting

iii) City Clerk Affidavit of Candidacy deadline

b) Council Reports

i) Mayor Lisa Whalen Planning Commission – July 27, 2020 Fire District meeting

ii) Pam Mortenson

No WCC meeting

iii) Mike Molitor Nothing to report

iv) Shannon Bruce

Mound Fire Meeting – number of COVID cases

v) John Tschumperlin Pioneer Sarah Creek Watershed District

8) Adjournment

Motion by Tschumperlin, seconded by Mortenson to adjourn the meeting at 8:30 p.m. Roll Call Motion carried 5-0. Absent: None. Respectfully submitted, Kris Linquist, MMMC, MMC City Clerk


CITY COUNCIL WORK SESSION

MEETING MINUTES August 17, 2020 5:30 – 6:30pm


1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Roll Call of Attendees: Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Chief Paul Falls, Director of Administration Allie Polsfuss, Public Works Superintendent Gary Peters and City Clerk Kris Linquist; Consultant: City Engineer Alyson Fauske, WSB Engineering. Absent: None

2) 2021 Budget and Preliminary Levy DiscussionFinance Director Grimm overviewed the power point presentation that wasincluded in the August 17, 2020 Council packet.Highlights included:

General Fund Summary General Fund Revenue Detail General Fund Expenditure Detail CIP Equipment Summary and Detail 2021-2025 draft Potential Levy Option (includes proposed general fund, CIP, Debt and

Road levies) – Option that moves the grader to a later year in the CIPa. Debt levy detail is included at the end of the levy version

Financial Management Plan (FMP) summary page Feedback from the August 3, 2020 Work Session meeting includes:

The General Fund expenditures detail has been updated in acouple of areas. The Parks fund budget has been adjusted downa little (salary allocation PW updated). After further analysis,allocated a little more to enterprise funds based on prior yearreview. The fuel numbers is a couple departments has also beenadjusted slightly based on comments at the previous meeting.

The preliminary fiscal disparities number remains the same. TheCounty said they should have updated numbers shortly but arestill using the $135K number from last year until getting furtherinformation. Should hopefully receive update from County by

Item 4c


September 8t meeting. There have been a couple of tweaks to the general fund revenue

detail sheets based on the discussion of the budget at the 8-3 meeting. The building permits/licenses was updated to be $25K higher and in turn the general fund levy was reduced by that same amount. The roads levy amount was updated to be $725K instead of $700K ($25K higher and similar to the $125K increase we did in 2020 (going from $475 to $600K.

The CIP equipment certificate has been dropped from the budget based on moving the grader to a subsequent year (as mentioned above).

The levy sheet that has all the components of the proposed levy combined has a gross levy increase of 3.08%. (3.17% net levy increase) from 2020.

The CRF funds that the City has received in notated in between years 2020 and 2021 on the general summary sheet but has not been factored into the 2020 or 2021 funds yet as the City Council is still discussing this item.

An updated tax impact sheet is included in the packet that shows the potential tax impacts based on the above preliminary levy option. It includes updated personal property numbers that we have received from the County and has been added to our real estate numbers to come up with a new tax capacity valuation.

A proposed schedule for upcoming meetings and budget discussion based on the tax levy funds and enterprise and park funds has been included at the end of the packet.

The submittal deadline for the Preliminary Budget is due by September 30, 2020.

Councilmember Bruce questioned if the $46,000 savings from the road project

is reflected in the 2021 budget. Grimm stated that it would be a positive in the Road Maintenance fund for future projects.

Councilmember Tschumperlin stated that the City is currently looking into the

COVID funding and how it could be spent. He questioned how that would be reflected in the 2021 Budget. Grimm explained how that would happen.

There was further discussion on the reflection of the fund balances with a

surplus. There was discussion about the CARES Act funds cannot be used to lower the

tax levy. 3) Adjourn

Motion by Bruce, seconded by Molitor to adjourn the Work Session Meeting. Roll Call Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 5:50 p.m.


Respectfully Submitted, Kris Linquist, MMMC, MMC City Clerk


Minnetrista City Council Minutes – August 17, 2020 Page 1 of 7

CITY COUNCIL MEETING MINUTES August 17, 2020

7:00 p.m.


1) Call to Order Mayor Whalen called the meeting to order at 7:01 p.m.

a) Introductions:Roll Call was taken by Mayor Lisa WhalenCity Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Director of Administration Allie Polsfuss, Public Works SuperintendentGary Peters and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty,Kennedy & Graven and City Engineers Alyson Fauske and Adam Gadbois, WSBEngineeringAbsent: None

c) Approval of AgendaMotion by Mortenson, seconded by Bruce to approve the agenda as presented.Roll Call Motion carried 5-0. Absent: None.

2) Special Presentation - None

3) Persons to Be Heard - None

4) Consent Agendaa) Res. No. 084-2020 Approve Claimsb) Res. No. 085-2020 Approve Step Increase for Carter Ostlie, Public Worksc) Res. No. 086-2020 Accept Resignation of Anisha Mueller, Customer Service and

Communications Assistantd) Res. No. 087-2020 Approve Final Pay Voucher for the 2019 Street Improvement

Project, CP01-19 e) Res. No. 088-2020 Approve Early Termination of the Metropolitan Agricultural

Preserve Program for PID # 20-117-24-23-0001.

Councilmember Bruce requested to remove items 4a and 4d.

Motion by Tschumperlin, seconded by Bruce to approve items 4b, 4c and 4e as presented. Roll Call Motion carried 5-0. Absent: None.

4a) Res. No. 084-2020 Approve Claims Councilmember Bruce had a question regarding Phoenix Fabricators in the amount of

Item 4d



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$223,725.00. She would like to see when invoices this large that the invoice could be included in the council packet even if it is a partial payment. Council agreed to an arbitrary amount of $200,000 and over. Motion by Bruce, seconded by Tschumperlin to adopt Resolution No. 084-2020 Approve Claims Roll Call Motion carried 5-0. Absent: None

4d) Res. No. 087-2020 Approve Final Pay Voucher of the 2019 Street Improvement Project, CP 01-19 Councilmember Bruce commented that it looks like there is approximately $46,000 savings on this project. She questioned if there could be a refund to those property owners. Fauske explained the process of being able to issue a refund. Gadbois stated it would only be half of that amount (approximately $23,000) that would be available to refund. Bruce withdrew her request. Motion by Bruce, seconded by Mortenson to adopt Resolution No. 087-2020 Approve Final Pay Voucher of the 2019 Street Improvement Project, CP 01-19. Roll Call Motion carried 5-0. Absent: None.

5) Public Hearing – None 6) Business Items

a) Woodland Cove Lake Additions Community Development Director overviewed the staff report from the Council packet dated August 17, 2020. Paul Robinson with Woodland Cove LLC overviewed his power point presentation.

Highlights included: There are two issues that have arose in Woodland Cove, specifically the

Lake 1st and 2nd Additions. The first issue is in regards to the Shoreland Preservation Easement over

the lake shore lots in Woodland Cove Lake 1st Addition and Woodland Cove Lake 2nd Addition.

Woodland Cove LLC has made a request to modify the Easement to allow for small accessory structures, 120 square foot maximum, within the Easement.

The request also includes removing the requirement for improvements (trails, steps, accessory buildings, etc.) to be located outside the View Corridor. The second issue is in regards to the lakeshore setback and the application of the Riparian view Shed setback requirement.

A few property owners on Cove Point Road were exploring the construction of a small shed near the water by their docks. However, the Easement encompasses the location the property owners desire to place their shed and an accessory structure is not allowed exception to the Easement.

The request is based on an allowed exception in Minnetrista City Code that allows for a small, 120 square foot or less, shed to be located within the lakeshore setback. The small shed must be used entirely for the storage of boating equipment, lawn maintenance supplies, lawn furniture, or other similar uses.



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The second component of the request is to remove the requirement for specific improvements to be located outside the View Corridor.

The Applicant is requesting to remove this language because pushing the stairs outside the View Corridor is more likely push them into areas where there are conflicts with steep slopes, trees or where it is not practical. Generally, stairs are located outside of the View Corridor, but not in all instances depending on the slopes and access.

The second issue regarding the lakeshore setback and the application of the Riparian View Shed setback was initially discussed by city staff and the Applicant during a meeting about the development of houses along Cove Point Road.

The Riparian View Shed setback was not addressed in the original PUD approval.

A summary of the PUD Adjustment request is as follows: Where the Riparian View Shed rule applies (507.07 Subdivision 8) the setback to the lake shall be the lessor of a combination of: a. the back of the indicated pad; b. a line between the furthest most projection of the adjacent homes; or c. the average of the furthest most projection to the lakeshore of the

adjacent homes. In no case closer than 75 feet.

i) Res. No. 089-2020 Approve modifications to the easement agreement Motion by Bruce, seconded by Mortenson to adopt 089-2020 Approving modifications to the Woodland Cove Lake Addition easement agreement.

Roll Call motion carried 5-0. Absent: None.

ii) PUD adjustment regarding the Riparian View Shed There was a brief discussion of the Riparian View Shed ordinance.

Staff will bring a resolution to the September 8, 2020 Council meeting to address the changes to the PUD adjustment.

b) Res. No. 090-2020 Approve Change Orders 1 and 2 for the 2020 Local Street

Improvement Project, CP 01-20 Assistant City Engineer Gadbois overviewed the staff report from the Council packet dated August 17, 2020. Highlights included:

Change Order 1: Additional work was necessary during the installation of the sanitary sewer forcemain. It was determined that the connection point to the lift station required a special fitting and had a differing pipe size than indicated on the City’s record plans for the lift station. The Contractor requested compensation for the additional time to dig down and locate the watermain at the intersection of Lakeview Drive and Shady Lane. City Public Works staff locates were about 10 feet off from the actual watermain location, so the Contractor had to dig and backfill a hole twice. The cost of the work included is appropriate for similar work based on a review of historical bid prices. The amount is an additional $4,357.37, increasing the contract from $723,297.78 to $727,655.15.



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Change Order 2: The Contractor has requested a two-week extension on the substantial completion date of August 28, 2020. The request of extension was due to another utility was working in that area. The request would extend the substantial completion date to September 11, 2020 and the final completion date to October 14, 2020.

There was discussion of what the substantial completion means. Motion by Tschumperlin, seconded by Mortenson to adopt Resolution No. 090-2020 Approving Change Orders 1 and 2 for the 2020 Local Street Improvement Project, CP 01-20.

Roll call motion carried 5-0. Absent: None

c) Res. No. 090-2020 Approve Change Order 1 for the 2020 Overlay Project, CP 07-20 Assistant City Engineer Gadbois overviewed the staff report from the Council packet dated August 17, 2020.

Highlights included: The project was awarded to WM Mueller and Sons, Inc. in the amount of $93,

994.90. The bid amount was less than the budgeted amount of $136,320.00, which included a 5% contingency.

Staff was directed by Council to explore the option of adding Fielding Trail to the 2020 Overlay Project, CP 07-20. Fielding Trail was planned for this type of pavement improvement but was not considered in the original contract since the intent was to keep the contract amount under the threshold required for competitive bidding, which is $175,000 as stated in MN Stat. 471.345, subd.3.

Change Order 1 is included and details the estimated quantities and estimated cost of adding Fielding Trail, which amounts to $4,394.21. The Contractor also requested that two working days be added to the 10-working day contract.

Change Order 1 results in a contract addition of $34,394.21, increasing the contract from $93,994.90 to $128,389.11

Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No. 091-2020 Approving Change Order 1 for the 2020 Overlay Project, CP 07-20. Roll call motion carried 4-0-1. Abstained: Bruce. Absent: None

d) MSA Fund Balance discussion City Engineer Fauske overviewed the staff report from the Council packet dated August 17, 2020.

Highlights included: At the August 3, 2020 Council Meeting, the Council requested further

discussion regarding the balance of Minnetrista’s State Aid fund and whether additional funds should be disbursed for the Halstead Drive reconstruction project.

The total amount of State Aid eligible costs from the Halstead Drive reconstruction project is $2,259,023.07.

When the project was awarded on June 19, 2017 the City’s fund balance was just over $1.9 million and the City elected to receive $1.3 million in State Aid funds for the project. Over the next two years the City received



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$650,000 in Allocations. The table summarizing the State Aid funds is outlined in the Council packet. MN Dot stated that there will be 15% reduction due to COVID.

The City has not yet closed out Halstead Drive project yet. There was discussion of using the extra money on overlaying of roads. There was further discussion on the State Aid funding balances. Consensus of the Council was to request the reimbursement from the Halstead Drive Improvement project.

e) CARES Fund discussion City Attorney Batty overviewed the staff report from the Council packet dated August 17, 2020. Highlights included:

Memo discusses eligibility of public safety costs under the Coronavirus Relief Funds as authorized by the CARES Act.

Other expenses which are eligible and which staff will include in its recommendation to the city council.

City Administrator spoke on spending CARES Act funding on public safety staff. There was a request from WeCAN for additional funding from the City pertaining to the additional need due to COVID. There was further discussion for using the CARES Act funding for Public Safety payroll. There was further discussion on exploring the funding for food shelves or other non-profit entities and providing better internet to residents. There was discussion on technology issues due to COVID. There was discussion about using the funds within the City and to the best purpose it can be used for. There will be further discussion on this matter at a future council meeting.

f) Local Emergency Order discussion

City Attorney Batty overviewed the staff report from the Council packet dated August 17, 2020. Highlights included:

On March 23, 2020, Mayor Whalen issued a local emergency order for Minnetrista pursuant to her authority under Minnesota Statutes, section 12.29 and the Council adopted a resolution extending the emergency order until further notice.

That order remains in place today. The Council has on several occasions recently discussed of if and when to



Page 6 of 7

terminate the emergency order, which it may do at any time. There is no tangible harm in keeping the order in place.

Motion by Bruce, seconded by Molitor to revoke the Local Emergency Order effective August 17, 2020 at 9:20 p.m. and requests staff bring back a resolution to the September 8, 2020 council meeting to reflect the motion. Roll call motion carried 5-0. Absent: None

g) Future City Information Technology Needs discussion

City Administrator Barone overviewed the staff report from the Council packet dated August 17, 2020. Highlights include:

The first step in a process like this would be to gather a complete and accurate technology inventory. This inventory is more than just a list of hardware. It would include a network diagram, a description of our email system, versions of all software used city wide, which is quite varied and extensive.

Loffler is most familiar with our current IT system that the city could have them conduct the inventory, versus hiring another outside group. Loffler has the most familiarity with our current IT system overall, and would already have a running start in this regards to a full inventory. There may be a fee associate with this citywide IT inventory, since this is beyond the scope of our general services contractual agreement with Loffler.

There was discussion about putting together a technical advisory committee to work on technology issues. There was discussion of have Bob Vose attend a future meeting to address technology.

7) Administrative Items a) Staff Reports

i) City Administrator Barone Next Council meeting- September 8, 2020 Water tower update Candidate Information meeting

ii) Public Safety Director Falls

Dutch Lake water ski course b) Council Reports

i) Mayor Lisa Whalen Fire District meeting

ii) Pam Mortenson

Nothing to report

iii) Mike Molitor Nothing to report



Page 7 of 7

iv) Shannon Bruce

Grant received by the Mound Fire Department

v) John Tschumperlin Pioneer Sarah Creek Watershed District – August

8) Adjournment

Motion by Mortenson, seconded by Molitor to adjourn the meeting at 9:54 p.m. Roll Call Motion carried 5-0. Absent: None. Respectfully submitted, Kris Linquist, MMMC, MMC City Clerk

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Approve Claims

Prepared By: Finance Department

Meeting Date: September 8, 2020

At the last Council meeting, discussion came up as to including actual invoices for amounts over $200,000. With this claims resolution batch, an invoice for Northdale Construction (2020 Local Street Project) is attached after the claims register.

Recommended City Council Action: Adopt attached resolution for approving claims

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This item is regular recurring item for approving claims

Item 4e

RESOLUTION NO. 092-2020

CITY OF MINNETRISTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 65635 through 65722, voided check 65653 (printer jam); electronic checks E1001848 through E1001857; Claims batch includes electronic transfers for payroll in the amount of $73,615.28.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $789,045.53 is hereby approved.

ADOPTED this 8th day of September 2020 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

*Check Detail Register©CITY OF MINNETRISTA 09/03/20 11:24 AM

Page 1

AUGUST 2020 to SEPTEMBER 2020

Check Amt CommentInvoice

1010 1ST BK OF THE LAKESACTION FLEET,INC.Paid Chk# 065635 8/27/2020

$85.00 Labor ServiceE 101-42110-404 VEHICLE & EQUIP MAINT I3508Total ACTION FLEET,INC. $85.00

CANON FINANCIAL SERVICES INCPaid Chk# 065636 8/27/2020

$95.49 Copier PdE 101-42110-202 COPY & PRINTING SUPPLIES 21801099Total CANON FINANCIAL SERVICES INC $95.49

CUMMINGS, PATRICKPaid Chk# 065637 8/27/2020

$53.74 Meals for Training- 4 daysE 101-42110-431 TRAIN/MTG/EXP & SUPPLIESTotal CUMMINGS, PATRICK $53.74

EMBEDDED SYSTEMS, INCPaid Chk# 065638 8/27/2020

$4,428.00 6 month siren MaintenanceE 101-42110-339 SIREN AND MAINTENANCE PO 344070Total EMBEDDED SYSTEMS, INC $4,428.00

FRONTIER OHPaid Chk# 065639 8/27/2020

$90.56 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-9997$59.87 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $150.43

INT L UNION OF OPER. ENGINEERSPaid Chk# 065640 8/27/2020

$245.00 * Union duesG 101-2360 PAYROLL CLEARING UNION DUESTotal INT L UNION OF OPER. ENGINEERS $245.00

LANGUAGE LINE SERVICESPaid Chk# 065641 8/27/2020

$2.81 ServiceE 101-42110-307 PROFESSIONAL SERVICES 4857115Total LANGUAGE LINE SERVICES $2.81

LELSPaid Chk# 065642 8/27/2020

$682.00 PD Union Dues (11x$62)G 101-2360 PAYROLL CLEARING UNION DUES August 2020Total LELS $682.00

LETGPaid Chk# 065643 8/27/2020

$124.00 Printer BatteryE 101-42110-201 OFFICE SUPPLIES 287646Total LETG $124.00

MET COUNCIL (SAC)Paid Chk# 065644 8/27/2020

$41,822.55 * Monthly SACG 602-2395 SAC CLEARING Aug 2020Total MET COUNCIL (SAC) $41,822.55

MID COUNTYPaid Chk# 065645 8/27/2020

$499.31 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 39714Total MID COUNTY $499.31

MN ROADWAYS CO.Paid Chk# 065646 8/27/2020

$241.00 Tack OilE 101-43121-224 STREET MAINTENANCE SUPPL 83659Total MN ROADWAYS CO. $241.00

SUN LIFE FINANCIALPaid Chk# 065647 8/27/2020

$1,864.50 LifeG 101-2380 PAYROLL CLEARING LIFE INS Aug 2020$656.95 LTDG 101-2340 PAYROLL CLEARING HEALTH INS Aug 2020$398.31 STDG 101-2340 PAYROLL CLEARING HEALTH INS Aug 2020

Total SUN LIFE FINANCIAL $2,919.76

WACONIA FORD MERCURYPaid Chk# 065648 8/27/2020

$559.78 Unit 76-The works/LightsE 101-42110-404 VEHICLE & EQUIP MAINT 400917$60.30 Unit 77-The WorksE 101-42110-404 VEHICLE & EQUIP MAINT 401203


Page 2



Total WACONIA FORD MERCURY $620.08

WATCH GUARDPaid Chk# 065649 8/27/2020

$43.50 CablesE 101-42110-404 VEHICLE & EQUIP MAINT ACCINV00263Total WATCH GUARD $43.50

WENDELL SPaid Chk# 065650 8/27/2020

$51.43 StampE 101-42110-202 COPY & PRINTING SUPPLIES 2491784Total WENDELL S $51.43

WM MUELLER & SONS INC.Paid Chk# 065651 8/27/2020

$74.16 3/8" FineE 101-43121-224 STREET MAINTENANCE SUPPL 258106$3,306.55 3/8" FineE 101-43121-224 STREET MAINTENANCE SUPPL 258176$5,121.36 3/8" FineE 101-43121-224 STREET MAINTENANCE SUPPL 258255

$896.00 Asphalt for PatchingE 101-43121-224 STREET MAINTENANCE SUPPL 258489Total WM MUELLER & SONS INC. $9,398.07

XCEL ENERGY-MNPaid Chk# 065652 8/27/2020

$17.91 Electricity-Lift 16E 602-49490-381 ELECTRIC UTILITIES 51-001102$12.18 Electricity-IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400$12.74 Electricity-Flow 18E 602-49490-381 ELECTRIC UTILITIES 51-7712620-6$20.76 Electricity-Lift 19E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1$12.34 Electricity-IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

Total XCEL ENERGY-MN $75.93

A-1 ELECTRIC, INC.Paid Chk# 065654 9/8/2020

$2,676.45 Replace Starters at LS 1E 602-49490-227 UTILITY SYSTEM MAINT SUPPL 22303$1,992.08 Well work at Well 1 for Tower RehabE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 22304

$246.10 Cooling Fan for Well 7E 601-49440-227 UTILITY SYSTEM MAINT SUPPL 22305$85.00 Check Voltage Issue on Generator 45E 602-49490-227 UTILITY SYSTEM MAINT SUPPL 22306

Total A-1 ELECTRIC, INC. $4,999.63

A-1 MINNETONKA RENTAL, INC.Paid Chk# 065655 9/8/2020

$43.00 Tiller Rental for Cleaning up Volleyball Court EdgesE 101-45202-437 MISCELLANEOUS EXPENSE 151522Total A-1 MINNETONKA RENTAL, INC. $43.00

ADVANCED POWER SERVICES INCPaid Chk# 065656 9/8/2020

$1,243.00 Replacement of Voltage Regulator on Generator 45E 602-49490-221 EQUIPMENT PARTS, TIRES 2375Total ADVANCED POWER SERVICES INC $1,243.00

AMERICAN MAILING MACHINESPaid Chk# 065657 9/8/2020

$139.04 Ink for Postage MachineE 101-41320-322 POSTAGE IN101178Total AMERICAN MAILING MACHINES $139.04

ANDERSON, DEEPaid Chk# 065658 9/8/2020

$185.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal ANDERSON, DEE $185.00

ASPEN MILLSPaid Chk# 065659 9/8/2020

$1,418.95 Body ArmourE 101-42110-417 UNIFORMS 260808Total ASPEN MILLS $1,418.95

AXONPaid Chk# 065660 9/8/2020

$1,331.00 TaserE 401-42110-560 EQIUP AND FURNISHINGS SI-1677848Total AXON $1,331.00

BOLL, CLARANCEPaid Chk# 065661 9/8/2020

$175.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal BOLL, CLARANCE $175.00


Page 3



CAR-CO AUTO PARTSPaid Chk# 065662 9/8/2020

$19.17 Relay and PlugE 101-43121-221 EQUIPMENT PARTS, TIRES 49-593632Total CAR-CO AUTO PARTS $19.17

CASHMAN, JIMPaid Chk# 065663 9/8/2020

$100.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal CASHMAN, JIM $100.00

CENTER POINT ENERGYPaid Chk# 065664 9/8/2020

$23.16 Gas UtilityE 601-49440-383 NATURAL GAS 10654144-4$107.96 Gas UtilityE 601-49440-383 NATURAL GAS 6401076054-0

Total CENTER POINT ENERGY $131.12

CINTASPaid Chk# 065665 9/8/2020

$97.14 UniformsE 101-43121-417 UNIFORMS 4058540150$97.14 UniformsE 101-43121-417 UNIFORMS 4059170316$97.14 UniformsE 101-43121-417 UNIFORMS 4059792526$9.64 First Aid Kit Check and CleanE 101-43121-215 SHOP MATERIALS 5026437060

Total CINTAS $301.06

CORE AND MAINPaid Chk# 065666 9/8/2020

$807.18 2 Lower Rods for HydrantsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL M836982Total CORE AND MAIN $807.18

DAKOLIOS, STEVEPaid Chk# 065667 9/8/2020

$102.50 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal DAKOLIOS, STEVE $102.50

DOOT, GUYPaid Chk# 065668 9/8/2020

$175.00 Through Primany ElectionE 101-41410-101 SALARIES-REGULARTotal DOOT, GUY $175.00

DORHOLT, CINDAPaid Chk# 065669 9/8/2020

$249.63 Through Primary ElectionE 101-41410-101 SALARIES-REGULAR$489.00 Absentee VotingE 101-41410-101 SALARIES-REGULAR

Total DORHOLT, CINDA $738.63

DPC INDUSTRIES, INC.Paid Chk# 065670 9/8/2020

$70.00 WTP ChemicalE 601-49440-227 UTILITY SYSTEM MAINT SUPPL DE820000099-Total DPC INDUSTRIES, INC. $70.00

EHLERS AND ASSOCIATES, INC.Paid Chk# 065671 9/8/2020

$509.38 2020 Annual Continuing Disclosure ReportingE 601-47000-620 FISCAL AGENT FEES$509.38 2020 Annual Continuing Disclosure ReportingE 526-47000-620 FISCAL AGENT FEES$509.38 2020 Annual Continuing Disclosure ReportingE 527-47000-620 FISCAL AGENT FEES$509.38 2020 Annual Continuing Disclosure ReportingE 528-47000-620 FISCAL AGENT FEES$509.37 2020 Annual Continuing Disclosure ReportingE 529-47000-620 FISCAL AGENT FEES$509.37 2020 Annual Continuing Disclosure ReportingE 501-47000-620 FISCAL AGENT FEES$509.37 2020 Annual Continuing Disclosure ReportingE 532-47000-620 FISCAL AGENT FEES$509.37 2020 Annual Continuing Disclosure ReportingE 602-47000-620 FISCAL AGENT FEES

Total EHLERS AND ASSOCIATES, INC. $4,075.00

EROSION PRODUCTS, LLCPaid Chk# 065672 9/8/2020

$50.00 Shady Mix for ParksE 101-45202-402 LAWN MAINTENANCE 8419$506.00 Erosion Blanket for Ditch WorkE 651-49590-224 STREET MAINTENANCE SUPPL 8470

Total EROSION PRODUCTS, LLC $556.00

ESRIPaid Chk# 065673 9/8/2020

$1,424.50 ArcGIS Desktop and ArcGIS online LicenseE 101-41910-307 PROFESSIONAL SERVICES 25966529


Page 4



$1,424.50 ArcGIS Desktop and ArcGIS online LicenseE 101-43121-307 PROFESSIONAL SERVICES 25966529Total ESRI $2,849.00

EVANS, NICKPaid Chk# 065674 9/8/2020

$202.13 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal EVANS, NICK $202.13

FLOYD TOTAL SECURITYPaid Chk# 065675 9/8/2020

$92.85 Fire System for Treatment PlantsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1376806$92.85 Fire System for Treatment PlantsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1376807

Total FLOYD TOTAL SECURITY $185.70

FRONTIER OHPaid Chk# 065676 9/8/2020

$250.00 WatertreatmentE 601-49440-381 ELECTRIC UTILITIES 952-196-1926$78.64 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-472-1082

Total FRONTIER OH $328.64

FSSOLUTIONSPaid Chk# 065677 9/8/2020

$56.38 Random ScreenE 101-43121-437 MISCELLANEOUS EXPENSE FL00389626Total FSSOLUTIONS $56.38

GAGE, FAWNPaid Chk# 065678 9/8/2020

$218.55 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal GAGE, FAWN $218.55

GEMPLER, MARIAPaid Chk# 065679 9/8/2020

$30.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal GEMPLER, MARIA $30.00

GREAT AMERICA FINANCIAL SVCSPaid Chk# 065680 9/8/2020

$139.95 Postage MachineE 101-41320-322 POSTAGE 27608937Total GREAT AMERICA FINANCIAL SVCS $139.95

HAWKINS, JENNIEPaid Chk# 065681 9/8/2020

$210.13 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal HAWKINS, JENNIE $210.13

HEJNA, GARYPaid Chk# 065682 9/8/2020

$30.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal HEJNA, GARY $30.00

HEJNA, KATHYPaid Chk# 065683 9/8/2020

$30.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal HEJNA, KATHY $30.00

HINTZ, NATHANPaid Chk# 065684 9/8/2020

$36.89 ** 2 MasksE 101-42110-417 UNIFORMSTotal HINTZ, NATHAN $36.89

JUHL, KATHARINEPaid Chk# 065685 9/8/2020

$175.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal JUHL, KATHARINE $175.00

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 065686 9/8/2020

$3,272.50 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY 156439$2,500.00 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 156440

$419.00 Woodland Cove Master Dev Agreement ExtensionG 801-1170 LAND USE RECEIVABLE MN415-00314$118.00 * Lythrum Way Sewer matterG 801-1170 LAND USE RECEIVABLE MN415-00315$297.00 2020 Street Improv ProjectE 406-41610-304 LEGAL FEES - ATTORNEY MN415-00316


Page 5



$1,003.00 * Woodland Cove Shoreland Preservation easement amendment

G 801-1170 LAND USE RECEIVABLE MN415-00324

$945.00 COVID-19 MattersE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00326Total KENNEDY & GRAVEN, CHARTERED $8,554.50

Kirkwood, MichaelPaid Chk# 065687 9/8/2020

$223.80 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal Kirkwood, Michael $223.80

KLEIN, MARKPaid Chk# 065688 9/8/2020

$204.99 Boot ReimbursementE 101-43121-417 UNIFORMSTotal KLEIN, MARK $204.99

KUGLIN, SALLYPaid Chk# 065689 9/8/2020

$110.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal KUGLIN, SALLY $110.00

Langseth, MarciaPaid Chk# 065690 9/8/2020

$100.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal Langseth, Marcia $100.00

LANO EQUIPMENT - SHAKOPEEPaid Chk# 065691 9/8/2020

$349.78 Windshield for TractorE 101-43121-221 EQUIPMENT PARTS, TIRES 01-775289Total LANO EQUIPMENT - SHAKOPEE $349.78

LEE, TERESAPaid Chk# 065692 9/8/2020

$185.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal LEE, TERESA $185.00

LUCAS, SHARONPaid Chk# 065693 9/8/2020

$30.00 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal LUCAS, SHARON $30.00

M/I HOMES OF MPLSPaid Chk# 065694 9/8/2020

$5,000.00 Temp Co Rtn 6989 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19136 R11$5,000.00 Temp Co Rtn 6985 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19137 R11$5,000.00 Temp Co Rtn 6977 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19138 R11$5,000.00 Temp Co Rtn 6981 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19139 R11$5,000.00 Temp Co Rtn 6984 Huckleberry DrG 101-2025 DEPOSITS PAYABLE Mb-19159 R11$5,000.00 Temp Co Rtn 6980 HuckleberryG 101-2025 DEPOSITS PAYABLE MB-19160 R11$5,000.00 Temp Co Rtn 4795 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19186 R11$5,000.00 Temp Co Rtn 4797 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19187 R11$5,000.00 Temp Co Rtn 4793 Huckleberry CtG 101-2025 DEPOSITS PAYABLE MB-19189 R11

$10,000.00 Temp Co Rtn 4792 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19226 R12$5,000.00 Temp Co Rtn 4794 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19227 R11$5,000.00 Temp Co Rtn 4798 Huckleberry CtG 101-2025 DEPOSITS PAYABLE MB-19229 R11$5,000.00 Temp Co Rtn 6968 Huckleberry DrG 101-2025 DEPOSITS PAYABLE MB-19244 R11$5,000.00 Temp Co Rtn 4799 Huckleberry CtG 101-2025 DEPOSITS PAYABLE MN-19188 R11

Total M/I HOMES OF MPLS $75,000.00

MAHER, EVAPaid Chk# 065695 9/8/2020

$175.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal MAHER, EVA $175.00

MCCLURE, MIKEPaid Chk# 065696 9/8/2020

$241.50 Through PrimaryE 101-41410-101 SALARIES-REGULARTotal MCCLURE, MIKE $241.50

MID COUNTYPaid Chk# 065697 9/8/2020


Page 6



$136.62 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 39780$136.62 Dyed Diesel FuelE 602-49490-212 MOTOR FUELS AND LUBRICAN 39780$455.40 Dyed Diesel FuelE 101-43121-212 MOTOR FUELS AND LUBRICAN 39780$182.16 Dyed Diesel FuelE 101-43125-212 MOTOR FUELS AND LUBRICAN 39780$81.44 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 39904$81.45 Dyed Diesel FuelE 602-49490-212 MOTOR FUELS AND LUBRICAN 39904

$271.49 Dyed Diesel FuelE 101-43121-212 MOTOR FUELS AND LUBRICAN 39904$108.60 Dyed Diesel FuelE 101-43125-212 MOTOR FUELS AND LUBRICAN 39904

Total MID COUNTY $1,453.78

MINNESOTA PLAYGROUNDPaid Chk# 065698 9/8/2020

$1,155.00 Trash Cans for the Walking TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 2020294Total MINNESOTA PLAYGROUND $1,155.00

MN DEPT OF HEALTHPaid Chk# 065699 9/8/2020

$4,153.00 Community Water Supply Service Conn FeeR 601-400-37158 WATER TEST SURCHARGETotal MN DEPT OF HEALTH $4,153.00

MOUND TRUE VALUE HARDWAREPaid Chk# 065700 9/8/2020

$7.23 Lift Station HardwareE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 170127$38.40 Water SamplesE 601-49440-322 POSTAGE 170149$4.99 Bathroom Tile RepairE 101-41940-401 BLDG/STRUCT MAINTENANCE 170284

$22.99 MailboxE 101-43121-224 STREET MAINTENANCE SUPPL 170426$27.98 BroomsE 601-49440-401 BLDG/STRUCT MAINTENANCE 170427$6.96 Thread, PVCE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 170431

Total MOUND TRUE VALUE HARDWARE $108.55

MOUND TRUE VALUE HARDWAREPaid Chk# 065701 9/8/2020

$100.00 Trista Day RefundR 101-620-36250 REFUNDS AND REIMBTotal MOUND TRUE VALUE HARDWARE $100.00

MUELLER, ANISHAPaid Chk# 065702 9/8/2020

$65.09 MileageE 101-41320-437 MISCELLANEOUS EXPENSETotal MUELLER, ANISHA $65.09

NCPERS MINNESOTAPaid Chk# 065703 9/8/2020

$224.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 632400092020Total NCPERS MINNESOTA $224.00

NOTCH, CINDYPaid Chk# 065704 9/8/2020

$30.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal NOTCH, CINDY $30.00

OFFICE DEPOT -USEPaid Chk# 065705 9/8/2020

$10.87 Writing PadsE 101-41320-201 OFFICE SUPPLIES 114347811001$120.99 MatE 101-41910-201 OFFICE SUPPLIES 115291216001

$31.94 Clips, TapeE 101-41320-201 OFFICE SUPPLIES 116957010001Total OFFICE DEPOT -USE $163.80

PERMANENT COATING SOLUTIONSPaid Chk# 065706 9/8/2020

$575.00 Bedliner for New Truck 16E 101-43121-404 VEHICLE & EQUIP MAINTTotal PERMANENT COATING SOLUTIONS $575.00

PICKERT, MELISSAPaid Chk# 065707 9/8/2020

$110.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal PICKERT, MELISSA $110.00

POLKEY-BERG, SUZANNEPaid Chk# 065708 9/8/2020

$180.00 Through Primary electionE 101-41410-101 SALARIES-REGULAR


Page 7



Total POLKEY-BERG, SUZANNE $180.00

RITEWAYPaid Chk# 065709 9/8/2020

$149.40 Utility BillsE 601-49440-202 COPY & PRINTING SUPPLIES 20-32095$149.40 Utility BillsE 602-49490-202 COPY & PRINTING SUPPLIES 20-32095

$37.35 Utility BillsE 651-49590-202 COPY & PRINTING SUPPLIES 20-32095$37.34 Utility BillsE 671-43230-437 MISCELLANEOUS EXPENSE 20-32095

Total RITEWAY $373.49

RYAN, MARYPaid Chk# 065710 9/8/2020

$185.50 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal RYAN, MARY $185.50

SANDQUIST, JOANIEPaid Chk# 065711 9/8/2020

$230.63 Through Primary ElectionE 101-41410-101 SALARIES-REGULAR$375.00 Absentee VotingE 101-41410-101 SALARIES-REGULAR

Total SANDQUIST, JOANIE $605.63

SCHERBER, PATRICIAPaid Chk# 065712 9/8/2020

$120.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal SCHERBER, PATRICIA $120.00

SEHPaid Chk# 065713 9/8/2020

$2,304.75 SW WatertowerE 601-49440-303 ENGINEERING SERV 391322Total SEH $2,304.75

STAR TRIBUNEPaid Chk# 065714 9/8/2020

$45.50 PaperE 101-41940-437 MISCELLANEOUS EXPENSE 7633734Total STAR TRIBUNE $45.50

STEPANEK, CATHERINEPaid Chk# 065715 9/8/2020

$180.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal STEPANEK, CATHERINE $180.00

THORPE, VERAPaid Chk# 065716 9/8/2020

$120.00 Through Primary ElectionE 101-41410-101 SALARIES-REGULARTotal THORPE, VERA $120.00

VERIZON WIRELESSPaid Chk# 065717 9/8/2020

$436.49 PD Cell phonesE 101-42110-321 TELEPHONE$565.61 Admin Cell phonesE 101-41940-321 TELEPHONE$251.45 PW Cell PhonesE 101-43121-321 TELEPHONE$10.01 M2ME 101-41940-321 TELEPHONE

Total VERIZON WIRELESS $1,263.56

WATCH GUARDPaid Chk# 065718 9/8/2020

$40.00 Cable AssemblyE 101-42110-404 VEHICLE & EQUIP MAINT ACCINV00267$200.00 Tape, MicrophoneE 101-42110-404 VEHICLE & EQUIP MAINT ADVREP19552

Total WATCH GUARD $240.00

WILLIAMS TOWINGPaid Chk# 065719 9/8/2020

$155.00 TowG 101-2399 FORFEITED PROPERTY 153967Total WILLIAMS TOWING $155.00

WM MUELLER & SONS INC.Paid Chk# 065720 9/8/2020

$455.04 Patching on PreserveE 101-43121-224 STREET MAINTENANCE SUPPL 258551$896.00 Patching on PreserveE 101-43121-224 STREET MAINTENANCE SUPPL 258631$896.00 PatchingE 101-43121-224 STREET MAINTENANCE SUPPL 258859$640.64 PatchingE 101-43121-224 STREET MAINTENANCE SUPPL 258920


Page 8



$2,910.80 Chatau, Squire, Fielding rock and patchingE 101-43121-224 STREET MAINTENANCE SUPPL 259136Total WM MUELLER & SONS INC. $5,798.48

WSB & ASSOCIATES, INC.Paid Chk# 065721 9/8/2020

$91.00 * Woodland Cove Lake 2nd AddnG 801-1170 LAND USE RECEIVABLE 0-002121-920-$4,601.00 * Woodland Cove 3rd AddnG 801-1170 LAND USE RECEIVABLE R-010544-000-$2,659.00 * Ponds at Hunters CrestG 801-1170 LAND USE RECEIVABLE R-011356-000-$3,054.00 * Jennings BayG 801-1170 LAND USE RECEIVABLE R-012767-000-

$479.50 2019 Street ImprovE 406-43121-303 ENGINEERING SERV R-013162-000-$1,800.00 * Bldg Permits/Review 2019E 101-42401-303 ENGINEERING SERV R-013364-000-

$339.00 MS4E 651-49590-303 ENGINEERING SERV R-013428-000-$748.50 * Woodland Cove Lake 3rd AddnG 801-1170 LAND USE RECEIVABLE R-013834-000-

$56,395.43 2020 Street ImprovementE 406-43121-303 ENGINEERING SERV R-014825-000-$3,768.50 2020 MSA Street Improv HalsteadE 406-43121-303 ENGINEERING SERV R-014955-000-

$500.00 General Engineering SvcsE 601-49440-303 ENGINEERING SERV R-015081-444-$500.00 General Engineering SvcsE 602-49490-303 ENGINEERING SERV R-015081-444-$500.00 General Engineering SvcsE 651-49590-303 ENGINEERING SERV R-015081-444-

$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV R-015081-444-$909.75 * WCA ServicesG 801-1170 LAND USE RECEIVABLE R-015129-000-$136.00 * Lythrum WayG 801-1170 LAND USE RECEIVABLE R-015293-000-

$2,940.00 * Bldg Permits/Review 2020E 101-42401-303 ENGINEERING SERV R-015299-000-$1,809.00 Sunnyfield Road Water TowerE 601-49440-303 ENGINEERING SERV R-015300-000-$1,800.00 2020 GIS SvcsE 602-49490-303 ENGINEERING SERV R-016053-000-

$86.00 2020 Crack Filling ProjectE 406-43121-303 ENGINEERING SERV R-016145-000-$602.75 2020 Sewer LiningE 602-49490-303 ENGINEERING SERV R-016146-000-

$1,126.00 2020 Overlay ProjectE 406-43121-303 ENGINEERING SERV R-016294-000-$489.25 * 4632 Palmer PointeG 801-1170 LAND USE RECEIVABLE R-016560-000-

Total WSB & ASSOCIATES, INC. $86,334.68

XCEL ENERGY-MNPaid Chk# 065722 9/8/2020

$23.84 Electricity-Lift 21E 602-49490-381 ELECTRIC UTILITIES 51-001102157$38.42 Electricity-SignalE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$2,365.11 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2$279.40 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0

Total XCEL ENERGY-MN $2,706.77

INTERNAL REVENUE SERVICEPaid Chk# 1001848E 8/20/2020

$9,675.69 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H$11,106.86 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $20,782.55

MN DEPARTMENT OF REVENUEPaid Chk# 1001849E 8/20/2020

$4,635.60 * State w/hG 101-2310 PAYROLL CLEARING STATE W/HTotal MN DEPARTMENT OF REVENUE $4,635.60

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001850E 8/20/2020

$22,000.47 * Pera w/hG 101-2330 PAYROLL CLEARING PERATotal PUBLIC EMPLOYEES RETIREMENT $22,000.47

EDWARD JONESPaid Chk# 1001851E 8/20/2020

$2,369.33 * Deffered Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal EDWARD JONES $2,369.33

ICMAPaid Chk# 1001852E 8/20/2020

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO$230.00 * Deferred Comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $360.00

OPTUMPaid Chk# 1001853E 8/20/2020


Page 9



$5,949.87 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCTTotal OPTUM $5,949.87

PHOENIX FABRICATORS & ERECTORSPaid Chk# 1001854E 9/8/2020

$122,360.00 SW WATER TOWER PMT #4E 601-43241-530 IMPROVEMENTSotal PHOENIX FABRICATORS & ERECTORS $122,360.00

XCEL ENERGY-MNPaid Chk# 1001855E 9/1/2020

$9,646.93 Electricity-South Water Treatment Plant/Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-6565410-8Total XCEL ENERGY-MN $9,646.93

NORTHDALE CONSTRUCTIONPaid Chk# 1001856E 9/8/2020

$22,229.71 2020 LOCAL STREET IMPROVEMENT PROJECT PMT VOUCHER 3

E 601-43241-530 IMPROVEMENTS







Total NORTHDALE CONSTRUCTION $246,996.77

XCEL ENERGY-MNPaid Chk# 1001857E 9/3/2020

$3,761.83 Electricity-Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9Total XCEL ENERGY-MN $3,761.83

1010 1ST BK OF THE LAKES $715,430.25

Fund Summary1010 1ST BK OF THE LAKES101 GENERAL FUND $191,090.63401 CAPITAL IMPROVEMENT PROGRAM $1,331.00406 ROAD MAINTENANCE FUND $202,940.59501 CIP EQUIPMENT CERTIFICATES $509.37526 MAPLE CREST IMP DEBT $509.38527 CIP BONDS (WAS EDA) DEBT FUND $509.38528 GAME FARM/SOUTH BAY DEBT $509.38529 HIGHLAND ROAD DEBT $509.37532 2017 A STREET PROJECTS DEBT $509.37601 WATER FUND $167,695.62602 SEWER FUND $99,088.42651 STORM WATER MGMT FUND $35,961.90671 RECYCLING FUND $37.34801 LANDUSE AGENCY $14,228.50

$715,430.25

2020 Street Improvement Project Pay Voucher 3

Page 2 of 6

Payment Summary No. Up Through Date Work Certified

Per Voucher Amount Retained

Per Voucher Amount Paid Per Voucher

1 06/30/20 $36,115.12 $1,805.76 $34,309.36 2 08/10/20 $276,293.12 $13,814.65 $262,478.47 3 08/31/20 $259,996.60 $12,999.83 $246,996.77

Funding Category Name Work Certified To Date

Less Amount Retained

Less Previous Payments

Amount Paid This Voucher

Total Amount Paid To Date

LOCAL $572,404.84 $28,620.24 $296,787.83 $246,996.77 $543,784.60

Accounting Number Funding Source Amount Paid This

Voucher Revised Contract

Amount Funds

Encumbered To Date

Paid Contractor To Date

LOCAL Local Roadway $246,996.77 $543,784.60

Contract Item Status

Line No. Item Description Units Unit Price Contract

Quantity

Quantity This

Voucher

Amount This Voucher

Quantity To Date Amount To Date

1 2021.501 MOBILIZATION LS $16,850.00 1 0.5 $8,425.00 1 $16,850.00

2 2101.524 CLEARING TREE $244.44 4 0 $0.00 11 $2,688.84

3 2101.524 GRUBBING TREE $162.96 4 0 $0.00 8 $1,303.68

4 2104.502 REMOVE BITUMINOUS FLUME EACH $1,000.00 1 0 $0.00 1 $1,000.00

5 2104.502 REMOVE CONCRETE STRUCTURE EACH $1,187.50 1 0 $0.00 1 $1,187.50

6 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $5.25 60 0 $0.00 0 $0.00

7 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F $2.05 510 437.3 $896.47 482.3 $988.72

8 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $10.00 40 28 $280.00 28 $280.00

9 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $10.00 280 260.8 $2,608.00 279.2 $2,792.00

10 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $10.00 50 15.1 $151.00 15.1 $151.00

11 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS $9,500.00 1 0 $0.00 0.5 $4,750.00

12 2104.618 SALVAGE BRICK PAVERS S F $5.25 600 0 $0.00 0 $0.00

13 2106.507 EXCAVATION - SUBGRADE C Y $50.00 75 67.9 $3,395.00 67.9 $3,395.00

14 2112.519 SUBGRADE PREPARATION RDST $300.00 15 15 $4,500.00 15 $4,500.00

15 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $162.75 15 0 $0.00 3 $488.25

16 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y $76.55 50 82.7 $6,330.69 82.7 $6,330.69


Page 3 of 6



Quantity

Quantity This

Voucher

Amount This Voucher


17 2215.504 FULL DEPTH RECLAMATION S Y $3.21 9860 7084.4 $22,740.92 9860 $31,650.60

18 2331.603 JOINT ADHESIVE L F $0.68 3470 0 $0.00 0 $0.00

19 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.73 500 0 $0.00 0 $0.00

20 2360.503 TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICK S Y $49.02 280 93.5 $4,583.37 93.5 $4,583.37

21 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2;C) TON $93.45 840 0 $0.00 0 $0.00

22 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2;C) TON $81.11 1680 1954.66 $158,542.47 1954.66 $158,542.47

23 2411.502 CONCRETE FLUME EACH $1,890.00 1 1 $1,890.00 1 $1,890.00

24 2504.602 IRRIGATION SYSTEM REPAIR EACH $525.00 10 0 $0.00 0 $0.00

25 2505.601 UTILITY COORDINATION L S $4,750.00 1 1 $4,750.00 1 $4,750.00

26 2531.503 CONCRETE CURB & GUTTER DESIGN D412 L F $29.77 365 432.9 $12,887.43 432.9 $12,887.43

27 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y $108.08 60 0 $0.00 0 $0.00

28 2531.603 7" CONCRETE VALLEY GUTTER L F $42.00 40 32.6 $1,369.20 32.6 $1,369.20

29 2535.503 BITUMINOUS CURB L F $0.53 4650 4544 $2,408.32 4544 $2,408.32

30 2540.602 TEMPORARY MAIL BOX EACH $110.25 37 0 $0.00 38 $4,189.50

31 2540.602 MAIL BOX EACH $26.25 3 0 $0.00 0 $0.00

32 2540.602 MAIL BOX SUPPORT EACH $52.50 3 0 $0.00 0 $0.00

33 2540.618 INSTALL BRICK PAVERS S F $11.71 600 0 $0.00 0 $0.00

34 2557.602 REPAIR DOG FENCE EACH $420.00 5 0 $0.00 0 $0.00

35 2563.601 TRAFFIC CONTROL LS $1,890.00 1 1 $1,890.00 1 $1,890.00

36 2573.501 STABILIZED CONSTRUCTION EXIT LS $4,000.00 1 1 $4,000.00 1 $4,000.00

37 2573.502 STORM DRAIN INLET PROTECTION EACH $299.97 8 8 $2,399.76 8 $2,399.76

38 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $2.89 1900 0 $0.00 2126 $6,144.14

39 2574.508 FERTILIZER TYPE 3 LB $0.79 350 0 $0.00 0 $0.00

40 2575.505 SEEDING ACRE $1,050.00 1 0 $0.00 0 $0.00


Page 4 of 6



Quantity

Quantity This

Voucher

Amount This Voucher


41 2575.508 SEED MIXTURE 25-151 LB $4.73 120 0 $0.00 0 $0.00

42 2575.508 HYDRAULIC MULCH MATRIX LB $1.68 2500 0 $0.00 0 $0.00

43 2575.523 RAPID STABILIZATION METHOD 3 MGAL $682.50 2 0 $0.00 0 $0.00

44 2575.604 ROLLED EROSION PREVENTION CATEGORY 20 S Y $2.10 200 0 $0.00 0 $0.00

45 2021.501 MOBILIZATION LS $2,900.00 1 0 $0.00 1 $2,900.00

46 2104.502 REMOVE GATE VALVE & BOX EACH $1,187.50 8 0 $0.00 6 $7,125.00

47 2104.502 REMOVE HYDRANT EACH $1,187.50 2 0 $0.00 2 $2,375.00

48 2504.602 HYDRANT EACH $6,127.04 2 0 $0.00 2 $12,254.08

49 2504.602 6" GATE VALVE & BOX EACH $2,739.71 10 0 $0.00 8 $21,917.68

50 2504.602 SACRIFICIAL ANODE BAG (32 LB) EACH $643.75 9 0 $0.00 10 $6,437.50

51 2021.501 MOBILIZATION LS $2,900.00 1 0 $0.00 1 $2,900.00

52 2104.502 REMOVE MANHOLE EACH $1,187.50 2 0 $0.00 2 $2,375.00

53 2104.502 REMOVE CASTING EACH $250.00 1 0 $0.00 0 $0.00

54 2104.503 REMOVE FORCE MAIN L F $10.00 1650 0 $0.00 896 $8,960.00

55 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $10.00 45 36.8 $368.00 76.8 $768.00

56 2104.603 ABANDON SANITARY SEWER L F $10.00 95 0 $0.00 784 $7,840.00

57 2360.503 TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICK S Y $55.18 45 76.8 $4,237.82 76.8 $4,237.82

58 2503.601 SANITARY SEWER BYPASS PUMPING L S $39,139.40 1 0 $0.00 1 $39,139.40

59 2503.602 AIR RELIEF MANHOLE EACH $6,424.13 1 0 $0.00 0.75 $4,818.10

60 2503.602 CONNECT TO EXISTING FORCE MAIN EACH $2,375.00 2 0 $0.00 2 $4,750.00

61 2503.603 6" PVC FORCE MAIN L F $36.75 1715 0 $0.00 1680 $61,740.00

62 2504.604 4" POLYSTYRENE INSULATION S Y $51.63 20 0 $0.00 7.1 $366.57

63 2504.608 DUCTILE IRON FITTINGS LB $10.65 350 0 $0.00 442 $4,707.30

64 2506.502 ADJUST FRAME & RING CASTING EACH $661.25 16 0 $0.00 0 $0.00

65 2506.502 CASTING ASSEMBLY EACH $962.25 1 0 $0.00 0 $0.00


Page 5 of 6



Quantity

Quantity This

Voucher

Amount This Voucher


66 2506.602 CHIMNEY SEALS EACH $266.63 17 0 $0.00 0 $0.00

67 2573.503 SILT FENCE; TYPE MS L F $2.42 400 0 $0.00 426 $1,030.92

68 2574.508 FERTILIZER TYPE 3 LB $0.79 35 0 $0.00 0 $0.00

69 2575.505 SEEDING ACRE $1,050.00 0.1 0 $0.00 0 $0.00

70 2575.508 SEED MIXTURE 25-151 LB $4.73 12 0 $0.00 0 $0.00

71 2575.604 ROLLED EROSION PREVENTION CATEGORY 20 S Y $2.10 200 0 $0.00 0 $0.00

72 2021.501 MOBILIZATION LS $2,375.00 1 0 $0.00 1 $2,375.00

73 2104.503 REMOVE SEWER PIPE (STORM) L F $15.00 40 0 $0.00 190 $2,850.00

74 2106.507 EXCAVATION - COMMON C Y $50.00 40 0 $0.00 52 $2,600.00

75 2501.502 12" RC PIPE APRON EACH $1,118.61 2 0 $0.00 3 $3,355.83

76 2501.502 22" SPAN RC PIPE-ARCH APRON EACH $1,283.08 1 0 $0.00 1 $1,283.08

77 2501.602 TRASH GUARD FOR 12" PIPE APRON EACH $497.48 1 0 $0.00 1 $497.48

78 2502.503 6" PVC PIPE DRAIN L F $40.21 30 0 $0.00 7 $281.47

79 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH $1,187.50 2 0 $0.00 1 $1,187.50

80 2502.602 6" PVC PIPE DRAIN CLEANOUT EACH $585.04 1 0 $0.00 0 $0.00

81 2503.503 12" RC PIPE SEWER DES 3006 CL V L F $58.41 147 0 $0.00 137 $8,002.17

82 2503.503 15" RC PIPE SEWER DES 3006 CL V L F $62.57 105 0 $0.00 102 $6,382.14

83 2503.503 18" RC PIPE SEWER DES 3006 CL III L F $65.64 122 0 $0.00 126 $8,270.64

84 2503.503 22" SPAN RC PIPE-ARCH SEWER CL IIA L F $105.91 165 0 $0.00 164 $17,369.24

85 2506.502 CASTING ASSEMBLY EACH $1,018.63 5 5 $5,093.15 5 $5,093.15

86 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F $507.26 30 0 $0.00 29.8 $15,116.35

87 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3') EACH $2,813.59 3 0 $0.00 2.25 $6,330.58

88 2511.507 RANDOM RIPRAP CLASS III C Y $125.00 56 50 $6,250.00 56 $7,000.00

89 2506.503 DRAINAGE STRUCTURE LINER L F $985.95 27 0 $0.00 0 $0.00


Page 6 of 6



Quantity

Quantity This

Voucher

Amount This Voucher


Bid Totals: $259,996.60 $568,047.47

Project Category Totals Category Amount This Voucher Amount To Date A. Street Improvements $244,047.63 $283,410.47 B. Watermain Improvements $0.00 $53,009.26 C. Sanitary Sewer Improvements $4,605.82 $143,633.11 D. Storm Sewer Improvements $11,343.15 $87,994.63 E. Bid Alternate No. 1 $0.00 $0.00

Contract Change Item Status

CC CC No.


Quantity

Quantity This

Voucher

Amount This Voucher


CO 1 90 2123.610 UTILITY CREW HOUR $1,075.68 2 0 $0.00 2 $2,151.36

CO 1 91 2503.603 4" PVC FORCE MAIN L F $2.87 20 0 $0.00 20 $57.40

CO 1 92 2503.602 CONNECT TO EXISTING FORCE MAIN EACH $137.33 1 0 $0.00 1 $137.33

CO 1 93 2123.610 UTILITY CREW HOUR $1,442.93 1 0 $0.00 1 $1,442.93

CO 1 94 2123.601 PRIME CONTRACTOR MARKUP (15%) LS $568.35 1 0 $0.00 1 $568.35

Contract Change Totals: $0.00 $4,357.37

Contract Change Totals No. Contract

Change Description Amount This Voucher

Amount To Date

1 CO Extra Work Request 1: Revise connection at lift station due to differing conditions. ($2,698.00) Extra Work Request 2: Dig down & re-compact hole as located by City. Locates were 12' off. ($1659.37)

$0.00 $4,357.37

Revised Contract Total: $572,404.84

Material On Hand Additions Line No. Item Description Date Added Comments

Material On Hand Balance Line No. Item Description Date Added Used Remaining

_____________________________________________________________________________ Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Resolution Approving Second Amendment to the Master Development Agreement for Woodland Cove

Prepared By: Nickolas Olson, City Planner Through: David Abel, Community Development Director


Issue: The City Council discussed a PUD Adjustment for Woodland Cove as requested by Woodland Cove, LLC at their August 17th meeting. The PUD Adjustment is being brought back to the City Council in the form of the Second Amendment to the Master Development Agreement.

Recommended City Council Action: Motion to adopt Resolution 093-2020 approving the Second Amendment to the Master Development Agreement for Woodland Cove and authorize execution by mayor and city clerk.

Attachments: • Res. No. 093-2020 Approving Second Amendment to the Master

Development Agreement for Woodland Cove• Form of Second Amendment to the Master Development Agreement

Item 4f

CITY OF MINNETRISTA


RESOLUTION AUTHORIZING EXECUTION OF THE SECOND AMENDMENT TO MASTER DEVELOPMENT AGREEMENT

WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation organized and existing under the laws of Minnesota; and

WHEREAS, the City has adopted a comprehensive plan, zoning ordinance, subdivision regulations and other official controls to guide development in the community; and

WHEREAS, the City has previously approved a PUD for the Woodland Cove project which includes certain additional or alternative land use controls applicable to that project as outlined in the MDA (as hereinafter defined); and

WHEREAS, in April, 2012 the City entered into a Master Development Agreement which was previously amended by the First Amendment to the Master Development Agreement (collectively, the “MDA”) with Woodland Cove, LLC (the “Master Developer”) with regard to the Woodland Cove project; and

WHEREAS, the Master Developer has identified a potential conflict between the provisions of the MDA and portions of the City Code related to principal structure setbacks on lakefront and lakeshore lots within the Woodland Cove project; and

WHEREAS, the Master Developer has asked the City to amend the MDA, which includes the applicable land use controls for the Woodland Cove project, to address this potential inconsistency for future development and redevelopment within the Woodland Cove project; and

WHEREAS, the City and Woodland Cove, LLC have negotiated the Second Amendment to Master Development Agreement (the “Second Amendment”) which clarifies the applicable riparian setback calculations to be utilized for all lakeshore and lakefront lots within the Woodland Cove project.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA AS FOLLOWS:

1. The mayor and city clerk are authorized and directed to execute on behalf of the City the Second Amendment in the general form attached hereto as Exhibit A.

2. The city staff and consultants are authorized and directed to take all actions necessary or convenient to implement this resolution.

MN415-324-672122.v1

2 MN415-324-672122.v1

The forgoing resolution was adopted by the city council of the city of Minnetrista on the 8th day of September, 2020 by a vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor ATTEST:

Kris Linquist, City Clerk

(SEAL)

093-2020; 2020.09.082nd Amend to MDA

A-1MN415-324-672122.v1

EXHIBIT A

Second Amendment to Master Development Agreement

SECOND AMENDMENT TO MASTER DEVELOPMENT AGREEMENT

BY AND BETWEEN

THE CITY OF MINNETRISTA

AND

WOODLAND COVE, LLC

This document drafted by:

Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 (RHB)

A-2MN415-324-672122.v1


This Second Amendment to Master Development Agreement (the “Second Amendment”) is entered into this ____ day of September, 2020 by and between the city of Minnetrista, a municipal corporation under the laws of Minnesota (the “City”) and Woodland Cove, LLC, a Minnesota limited liability company (the “Developer”).

WHEREAS, the City and the Developer and Woodland Cove II, LLC, a Minnesota limited liability company, entered into that certain Master Development Agreement on April 16, 2012 (the “MDA”), which was recorded on April 26, 2012 as document no. A9780830 in the Office of the County Recorder and as document no. T4949298 in the Office of the Recorder of Titles, both in Hennepin County, Minnesota; and

WHEREAS, the Developer and Woodland Cove II, LLC subsequently merged with the Developer as the surviving entity; and

WHEREAS, the MDA consists of 37 pages of text and over 18 exhibits; and

WHEREAS, the MDA provides the framework for development of a large project known as Woodland Cove, involving 492 acres of land and 1,071 residential units and some commercial uses; and

WHEREAS, the parties recognized that it was important that such a large development be carefully planned and spent considerable time and effort in composing the MDA, which establishes detailed plans for Woodland Cove while providing certain flexibilities in recognition of the need to adapt to conditions in the field and over time; and

WHEREAS, the parties recognized that it was in their mutual interests to provide a long-term framework for development of a project the scale of Woodland Cove and, without the ability to predict an exact completion date, agreed that at least the initial term of the MDA would be for 10 years, terminating on April 16, 2022; and

WHEREAS, the parties previously executed the First Amendment to the Master Development Agreement (the “First Amendment”) on ____, 2019, which First Amendment extended the term of the MDA until April 16, 2029; and

WHEREAS, the MDA, as amended by the First Amendment, includes various criteria applicable to the development of lots within the Woodland Cove subdivision, including but not limited to minimum setbacks and other dimensional standards; and

WHEREAS, the Developer has identified a potential inconsistency between the lakeside setbacks contained in the MDA and the City’s existing riparian viewshed ordinance and has requested that the City execute this Second Amendment to the Master Development Agreement in order to address this inconsistency; and

A-3 MN415-324-672122.v1

WHEREAS, the City is willing to execute this Second Amendment pursuant to the terms outlined below.

NOW, THEREFORE, based on the mutual covenants and obligations contained herein,

the parties agree as follows: 1. Section 4.2 of the MDA is amended by adding the underlined material as follows:

4.2 Master Plan and Lot Standards The Plans reflect the City Approvals of the Development. Additional terms may be

specified in the subdivision agreement to be executed in connection with each phase of the Development; provided, however, that such terms are consistent with this Master Agreement. Lot size, bulk standards, and engineering standard flexibilities for the Development shall be confirmed with the final plat of each phase based on the following lot standards, as approved by City Council, subject to the Core Values specified in Section 4.4 and Exhibit N of this Master Agreement.

Notwithstanding any provision to the contrary, each Custom Lakeshore & Lakefront Lot

shall be subject to a minimum setback as provided in this Section. Where the provisions of Section 505.07, Subdivision 8, paragraph (b) of the City Code apply, the applicable lakeside setback shall be the least restrictive of the following:

(1) The back of the pad as indicated on the previously approved grading plans for each

Lot; (2) A line which is drawn between the two closest riparian principal structures on either

side (at the forward most protrusion ** toward the water) of a proposed building addition or new structure; or

(3) The average setback of the two closest, riparian, principal structures on either side of a proposed building addition or new structure. For purposes of calculating the average, begin measuring as the forward most protrusion** toward the water.

**protrusion will include any part of the principal structure, such as decks, part of the dwelling unit, porches. Protrusion will not include cement slabs, detached buildings and detached garages. For the purposes of applying clauses (2) and (3) above, if a proposed building addition or new structure is on a lot that is next to a vacant lot, right-of-way, or a fire lane, use the next available lot in that direction which contains a principal structure. For purposes of applying clauses (2) and (3) above, if one of the closest riparian principal structures is greater than 200 feet from the structure in question, these sections will not apply, except that the minimum setback of 75 feet to the OHWL shall apply in all situations.

A-4 MN415-324-672122.v1

In no event shall the setback be less than 75 feet from the OHWL, as measured to the most forward protrusion of the principal structure, as determined pursuant to Section 505.07, subdivision 8 of the City Code.

6. Except as noted in this Second Amendment, all terms of the MDA, as amended by the First Amendment, shall remain the same.

A-5 MN415-324-672122.v1

IN WITNESS WHEREOF, the parties have set their hands to this Second Amendment as of

the day and year first written above

CITY OF MINNETRISTA By: Lisa Whalen, Mayor By: Kris Linquist City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of September, 2020, by Lisa Whalen and Kris Linquist, the mayor and city clerk, respectively, of the city of Minnetrista, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public

A-6 MN415-324-672122.v1

WOODLAND COVE, LLC

By: __________________________________ __________________ STATE OF __________ ) ) ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ___ day of September, 2020, by ______________________, the ____________________ of Woodland Cove, LLC, a Minnesota limited liability company, on behalf of the company. ___________________________________ Notary Public

MN415-324-672120.v2


BY AND BETWEEN

THE CITY OF MINNETRISTA

AND

WOODLAND COVE, LLC

This document drafted by: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 (RHB)

1 MN415-324-672120.v2


This Second Amendment to Master Development Agreement (the “Second Amendment”) is entered into this ____ day of September, 2020 by and between the city of Minnetrista, a municipal corporation under the laws of Minnesota (the “City”) and Woodland Cove, LLC, a Minnesota limited liability company (the “Developer”).

WHEREAS, the City and the Developer and Woodland Cove II, LLC, a Minnesota limited liability company, entered into that certain Master Development Agreement on April 16, 2012 (the “MDA”), which was recorded on April 26, 2012 as document no. A9780830 in the Office of the County Recorder and as document no. T4949298 in the Office of the Recorder of Titles, both in Hennepin County, Minnesota; and

WHEREAS, the Developer and Woodland Cove II, LLC subsequently merged with the Developer as the surviving entity; and

WHEREAS, the MDA consists of 37 pages of text and over 18 exhibits; and WHEREAS, the MDA provides the framework for development of a large project known

as Woodland Cove, involving 492 acres of land and 1,071 residential units and some commercial uses; and

WHEREAS, the parties recognized that it was important that such a large development

be carefully planned and spent considerable time and effort in composing the MDA, which establishes detailed plans for Woodland Cove while providing certain flexibilities in recognition of the need to adapt to conditions in the field and over time; and

WHEREAS, the parties recognized that it was in their mutual interests to provide a long-term framework for development of a project the scale of Woodland Cove and, without the ability to predict an exact completion date, agreed that at least the initial term of the MDA would be for 10 years, terminating on April 16, 2022; and

WHEREAS, the parties previously executed the First Amendment to the Master

Development Agreement (the “First Amendment”) on ____, 2019, which First Amendment extended the term of the MDA until April 16, 2029; and

WHEREAS, the MDA, as amended by the First Amendment, includes various criteria

applicable to the development of lots within the Woodland Cove subdivision, including but not limited to minimum setbacks and other dimensional standards; and

WHEREAS, the Developer has identified a potential inconsistency between the lakeside

setbacks contained in the MDA and the City’s existing riparian viewshed ordinance and has requested that the City execute this Second Amendment to the Master Development Agreement in order to address this inconsistency; and

2 MN415-324-672120.v2

WHEREAS, the City is willing to execute this Second Amendment pursuant to the terms outlined below.

NOW, THEREFORE, based on the mutual covenants and obligations contained herein,

the parties agree as follows: 1. Section 4.2 of the MDA is amended by adding the underlined material as follows:

4.2 Master Plan and Lot Standards The Plans reflect the City Approvals of the Development. Additional terms may be

specified in the subdivision agreement to be executed in connection with each phase of the Development; provided, however, that such terms are consistent with this Master Agreement. Lot size, bulk standards, and engineering standard flexibilities for the Development shall be confirmed with the final plat of each phase based on the following lot standards, as approved by City Council, subject to the Core Values specified in Section 4.4 and Exhibit N of this Master Agreement.

Notwithstanding any provision to the contrary, each Custom Lakeshore & Lakefront

Lot shall be subject to a minimum setback as provided in this Section. Where the provisions of Section 505.07, Subdivision 8, paragraph (b) of the City Code apply, the applicable lakeside setback shall be the least restrictive of the following:

(1) The back of the pad as indicated on the previously approved grading plans for each

Lot; (2) A line which is drawn between the two closest riparian principal structures on either

side (at the forward most protrusion ** toward the water) of a proposed building addition or new structure; or

(3) The average setback of the two closest, riparian, principal structures on either side of a proposed building addition or new structure. For purposes of calculating the average, begin measuring as the forward most protrusion** toward the water.

**protrusion will include any part of the principal structure, such as decks, part of the dwelling unit, porches. Protrusion will not include cement slabs, detached buildings and detached garages. For the purposes of applying clauses (2) and (3) above, if a proposed building addition or new structure is on a lot that is next to a vacant lot, right-of-way, or a fire lane, use the next available lot in that direction which contains a principal structure. For purposes of applying clauses (2) and (3) above, if one of the closest riparian principal structures is greater than 200 feet from the structure in question, these sections will not apply, except that the minimum setback of 75 feet to the OHWL shall apply in all situations.

3 MN415-324-672120.v2

In no event shall the setback be less than 75 feet from the OHWL, as measured to the most forward protrusion of the principal structure, as determined pursuant to Section 505.07, subdivision 8 of the City Code.

6. Except as noted in this Second Amendment, all terms of the MDA, as amended by the First Amendment, shall remain the same.

1 MN415-324-672120.v2

IN WITNESS WHEREOF, the parties have set their hands to this Second Amendment

as of the day and year first written above

CITY OF MINNETRISTA By: Lisa Whalen, Mayor By: Kris Linquist City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of September, 2020, by Lisa Whalen and Kris Linquist, the mayor and city clerk, respectively, of the city of Minnetrista, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public

2 MN415-324-672120.v2

WOODLAND COVE, LLC

By: __________________________________ __________________ STATE OF __________ ) ) ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ___ day of September, 2020, by ______________________, the ____________________ of Woodland Cove, LLC, a Minnesota limited liability company, on behalf of the company. ___________________________________ Notary Public

Mission Statement:


CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Woodland Cove 2nd Addition – Project Approval and Accept Public Improvements

Prepared By: Adam Gadbois, Assistant City Engineer


Issue: The public improvements in Woodland Cove 2nd Addition have been completed and acceptance of the public improvements is appropriate.

Background/Discussion: Woodland Cove 2nd Addition has been substantially completed since the fall of 2017. The developer, Mattamy, had not requested acceptance of the project and project closeout at that time. In the fall of 2019, City Staff reached out to Mattamy to process project acceptance. No warranty bond was required or supplied, but a letter of credit has been retained. Mattamy has now completed the remaining punch list items for the public improvements for Woodland Cove 2nd Addition. The work completed is satisfactory and acceptance of the public improvements and release of the remaining letter of credit is recommended.

Approval and acceptance of the public improvements is contingent upon Mattamy providing the City with the following items for final acceptance:

1. Assurances that no liens have been placed upon the subdivision improvements. Itis anticipated that Mattamy will provide an affidavit as assurance.

2. All fees owed the City are paid in full. Mattamy sent a check of the remaining feeon September 2nd, 2020.

Recommended City Council Action: Staff recommends adopting Resolution No. 094-2020, accepting the public improvements for Woodland Cove 2nd Addition.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

K:\02121-410\Admin\Docs\Project Acceptance\AGN ITM-Accept Public Improvements-Woodland Cove 2nd-090820.docx

Item 4g

O:\City Council\Council 2020\Packets\2020.09.08\Word\RESLTN-Accept Public Imprvmnts-Woodland Cove 2nd-090820.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING AND ACCEPTING THE PUBLIC IMPROVEMENTS FOR WOODLAND COVE 2ND ADDITION

WHEREAS, pursuant to a written and recorded subdivision agreement between the City and Mattamy, the public improvements have been constructed satisfactorily in accordance with such agreement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed for the public improvements under said agreement is hereby accepted and approved, contingent upon the developer providing the following assurances:

1. Assurances that no liens have been placed upon the subdivision improvements. It is anticipated that Mattamy will provide an affidavit as assurance.

2. All fees owed the City are paid in full. Mattamy sent a check of the remaining fee on September 2nd, 2020.

This resolution was adopted by the City Council of the City of Minnetrista on the 8th day of September 2020, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)


CITY OF MINNETRISTA

A RESOLUTION REGARDING THE TERMINATION OF LOCAL STATE OF EMERGENCY

WHEREAS, Mayor Whalen of the City of Minnetrista by Mayoral Declaration No. 2020-1 declared a local state of emergency on March 23, 2020 in response to the COVID-19 pandemic; and

WHEREAS, the City Council of the City of Minnetrista continued the local state of emergency on March 23, 2020; and

WHEREAS, on August 17, 2020, the City Council terminated the local state of emergency; and

WHEREAS, terminating the local emergency does not impact the Mayor’s determination regarding conducting public meetings via telephone and other electronic means under Minnesota Statutes, section 13D021.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota as follows:

1. The local state of emergency, originally declared on March 23, 2020, has been terminatedeffective August 17, 2020.

2. Staff is authorized and directed to provide prompt and general publicity of the terminationof the local state of emergency.

The foregoing resolution was adopted by the City Council of the City of Minnetrista this8th day of September, 2020

____________________________________ Lisa Whalen, Mayor

ATTEST:

_____________________________ Kris Linquist, City Clerk

(SEAL)

Item 4h


CITY OF MINNETRISTA

CONSENT AGEND ITEM

Subject:

Prepared By: Through:

Meeting Date:

Approving Amended and Restated Conditional Use Permit at 1800 Retreat Circle

Nickolas Olson, City Planner David Abel, Community Development Director

September 8, 2020

Overview: Tracy M Inglis Trust (the “Applicant”) is requesting an amended and restated conditional use permit for a ground-mounted solar energy system at 1800 Retreat Circle (the “Property”)

Background: The Applicant has been working with the Minnesota Land Trust to place a portion of their Property into a conservation easement. However, there is an existing conditional use permit for a ground-mounted solar energy system at the Property which does not define the specific use area for the ground-mounted solar energy system. This created a conflict with the proposed easement of the Minnesota Land Trust. As such, the Applicant is requesting an amended and restated conditional use permit. The amended and restated conditional use permit does not change any conditions of the previous approval, rather it only defines the location for where the ground-mounted solar energy system can located.

Recommended Action: Motion to adopt Resolution 096-2020 approving an amended and restated conditional use permit for Tracy M Inglis Trust at 1800 Retreat Circle Attachments:

1. Applicant’s Request2. Res. No. 096-2020 Approving Amended and Restated Conditional Use Permit at

1800 Retreat Circle

Item 4i

1 MN415-327-670332.v2


CITY OF MINNETRISTA

RESOLUTION APPROVING AN AMENDED AND RESTATED CONDITIONAL USE PERMIT FOR A GROUND-MOUNTED

SOLAR ENERGY SYSTEM AT 1800 RETREAT CIRCLE

WHEREAS, the City of Minnetrista is a municipal corporation, organized and existing under the laws of the State of Minnesota; and

WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the City; and

WHEREAS, Tracy M. Inglis Trust (the “Applicant”) has made application for an Amended and Restated Conditional Use Permit regarding a ground-mounted solar energy system at the property located generally at 1800 Retreat Circle and which is legally described on Exhibit A attached hereto (the “Property”); and

WHEREAS, this Amended and Restated Conditional Use Permit supersedes a Conditional Use Permit granted by Resolution No. 62-16, dated April 4, 2016, and recorded on April 6, 2016 as Document No. T05338048 in the Office of the Registrar of Titles, Hennepin County, Minnesota; and

WHEREAS, this Amended and Restated Conditional Use Permit restricts the location of the ground-mounted solar energy system previously authorized by the Conditional Use to a portion of the Property legally described on Exhibit B attached hereto; and

WHEREAS, the City Council has reviewed the application, as submitted, and has made the following findings of fact: 1. The proposed ground-mounted solar energy system is allowed by Conditional Use

Permit in the Agriculture (A) Zoning District;2. The proposed use does not have an effect of upon the health, safety, and general welfare

of the city regarding the factors of noise, glare, odor, electrical interferences, vibration,dust, or other nuisances;

3. The proposed use does not pose any discernable fire or safety hazards;4. The proposed use does not change existing or anticipated traffic conditions or parking

facilities on adjacent streets and land;5. The proposed use does not have an effect on surrounding properties, including

valuation, aesthetics and scenic views, land uses, or character and integrity of theneighborhood;

6. The proposed use does not have any added impact on governmental facilities orservices, including roads, sanitary sewer, water and police and fire;

7. The proposed use does not have an effect on sensitive environmental features includinglakes, surface and underground water supply and quality, wetlands, slopes, flood plains,or soils; and

2 MN415-327-670332.v2

8. The request is consistent with the Minnetrista Comprehensive Plan.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the Amended and Restated Conditional Use Permit as requested, based on the findings of fact outlined above, with the following conditions:

1. The ground-mounted solar energy system must remain screened from view to the extentpossible without reducing efficiency as approved;

2. If the ground-mounted solar energy system is not in proper working order, has ceasedfunctioning for a period of more than six months or has not been maintained, it must bedeconstructed and removed from the Property, at which point the Planning Commissionand City Council shall review the Amended and Restated Conditional Use Permit;

3. The Applicant shall obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction prior to any construction;

4. The Applicant shall be responsible for all fees incurred by the City in review of thisapplication;

5. The City may inspect the Property, at any time, for the purposes of insuring the conditionsof the Amended and Restated Conditional Use Permit are being met; and

6. The City Council reserves the right to review and revoke the Amended and RestatedConditional Use Permit upon violation of any term or condition.

This resolution was adopted by the City Council of the City of Minnetrista on the 8th day of September 2020, by a vote of ___ Ayes and ___ Nays.

__________________________________________ Lisa Whalen, Mayor

ATTEST:

____________________________________ Kris Linquist, City Clerk

(SEAL)

A-1MN415-327-670332.v2

EXHIBIT A

Legal Description of the Property:

Lot 2, Block 1, LONG LAKE RETREAT, Hennepin County, Minnesota

B-1MN415-327-670332.v2

EXHIBIT B

Legal Description of the Portion of the Property on Which the Ground-Mounted Solar Energy System May Be Located:

That part of Lot 2, Block 1, LONG LAKE RETREAT, Hennepin County, Minnesota, described as follows:

Commencing at the angle point in the southeasterly line of said Lot 2; thence on an assumed bearing of South 73 degrees 37 minutes 59 seconds West, along a southeasterly line of said Lot 2, a distance of 839.12 feet to the point of beginning; thence North 29 degrees 10 minutes 17 seconds West, a distance of 339.86 feet; thence North 00 degrees 14 minutes 38 seconds West, a distance of 160.86 feet; thence South 89 degrees 17 minutes 57 seconds East, a distance of 202.57 feet; thence South 01 degrees 18 minutes 15 seconds West, a distance of 169.33 feet; thence South 27 degrees 23 minutes 50 seconds East, a distance of 269.99 feet to said southeasterly line of Lot 2; thence South 73 degrees 37 minutes 59 seconds West, along said southeasterly line of Lot 2, a distance of 163.72 feet to the point of beginning.

_____________________________________________________________________________

Mission Statement:


CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Awarding Sanitary Sewer Lift Station Cleaning and Sanitary Sewer Line Jetting Services Agreement with Overline & Son, Inc.

Prepared By: Gary Peters, Public Works Superintendent


Issue: The City of Minnetrista owns 20 sanitary sewer lift stations that need cleaning two times per year and approximately 196,000 lineal feet of City owned sanitary sewer line that need to be cleaned by high pressure water jetting. This footage is broke down into four sections: Central, North, South-Southeast and Southwest; with one section cleaned per year. The South-Southeast section will be cleaned in 2021 and the Central section will be done in 2022, for a total of 104,641 linear feet.

Background: Public Works performs yearly maintenance requirements related to infrastructure areas were they have the expertise and equipment to do so. The cleaning of sanitary sewer lift stations and the jetting of sanitary sewer lines requires equipment that the City does not own, and is therefore contracted out.

Discussion/Conclusion: The city requested quotations from six locally based companies and received four quotes back. The City asked for pricing for a two year contract period (2021 and 2022), with a 30-day termination clause. The vendor recommended for awarding of the sanitary sewerlift station cleaning and sanitary sewer line jetting services for 2021 and 2022 is Overline& Son, Inc. They provided the lowest overall quotation for these services for the next twoyears. Overline & Son, Inc. has been the City’s sanitary sewer lift station cleaner andsanitary sewer line jetting contractor in the past (including the last 2 year contract) andhas done an excellent job at getting project done in a timely manner.

Fiscal Impact: A summary of quotations received is shown below:

Item 4j

_____________________________________________________________________________

Mission Statement:


2021-2022 SANITARY SEWER LINE JETTING AND LIFT STATION CLEANING QUOTE SUMMARY

Ritter & Ritter

2021 LS Cleaning (Spring)

2021 LS Cleaning

(Fall)


2022 LS Cleaning

(Fall)

2021 Sewer Line Cleaning


$6,825.00 $6,825.00 $6,825.00 $6,825.00 $40,074.15 $39,073.80

2021 LS Cleaning Total 2022 LS Cleaning Total 2021-2022 Line Cleaning Total

$13,650.00 $13,650.00 $79,147.95

LS TOTAL: $27,300.00

LINE TOTAL: $79,147.95

CONTRACT TOTAL: $106,447.95

Hydro-Klean


2021 LS Cleaning

(Fall)


2022 LS Cleaning

(Fall)



$14,070.00 $14,070.00 $14,070.00 $14,070.00 $51,567.75 $47,322.00


$28,140.00 $28,140.00 $98,889.75

$56,280.00



Overline & Son, Inc.


2021 LS Cleaning

(Fall)


2022 LS Cleaning

(Fall)



$4,137.00 $4,137.00 $4,137.00 $4,137.00 $49,140.14 $34,562.36


$8,274.00 $8,274.00 $83,702.50

LS TOTAL: $16,548.00



Visu-Sewer, Inc.


2021 LS Cleaning

(Fall)


2022 LS Cleaning

(Fall)



$9,765.00 $9,765.00 $9,765.00 $9,765.00 $53,705.00 $66,214.20


$19,530.00 $19,530.00 $119,919.20

LS TOTAL: $39,060.00

LINE TOTAL: $119,919.20


_____________________________________________________________________________

Mission Statement:


Recommended City Council Action: Motion to Adopt Res. No. 096-2020 approving an agreement with Overline & Son, Inc. for sanitary sewer lift station cleaning and the sanitary sewer line jetting services for 2021 and 2022 with yearly costs of $57,414.14 for 2021 and $42,836.36 for 2022. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

2021 LS Cleaning

(Spring)

2021 LS Cleaning

(Fall)

2022 LS Cleaning

(Spring)

2022 LS Cleaning

(Fall)2021 Line Cleaning 2022 Line Cleaning

$6,825.00 $6,825.00 $6,825.00 $6,825.00 $40,074.15 $39,073.80

2021 LS Cleaning

(Spring)

2021 LS Cleaning

(Fall)

2022 LS Cleaning

(Spring)

2022 LS Cleaning


$14,070.00 $14,070.00 $14,070.00 $14,070.00 $51,567.75 $47,322.00

2021 LS Cleaning

(Spring)

2021 LS Cleaning

(Fall)

2022 LS Cleaning

(Spring)

2022 LS Cleaning


$4,137.00 $4,137.00 $4,137.00 $4,137.00 $49,140.14 $34,562.36

2021 LS Cleaning

(Spring)

2021 LS Cleaning

(Fall)

2022 LS Cleaning

(Spring)

2022 LS Cleaning


$9,765.00 $9,765.00 $9,765.00 $9,765.00 $53,705.00 $66,214.20



2021-2022 SANITARY SEWER LINE JETTING AND LIFT

STATION CLEANING QUOTE SUMMARY

$8,274.00 $8,274.00

LS TOTAL: $16,548.00


LS TOTAL: $27,300.00

Overline & Son, Inc.

2021 LS Cleaning Total 2022 LS Cleaning Total

Ritter & Ritter

2021 LS Cleaning Total


Hydro-Klean

2021 LS Cleaning Total 2022 LS Cleaning Total

$28,140.00 $28,140.00


$98,889.75

CONTRACT TOTAL:

2021-2022 Line Cleaning Total

$79,147.95


LINE TOTAL: $119,919.20

$56,280.00

2022 LS Cleaning Total

$13,650.00 $13,650.00


$19,530.00 $19,530.00 $119,919.20

LS TOTAL: $39,060.00


$83,702.50

$106,447.95

Visu-Sewer, Inc.


Item # Description UnitEstimated

QuantityUnit price Total

1 Clean 8" Sewer in street ROW L.F. 36,622 $1.00 $36,622.00


7 Clean 8" Sewer in Easements L.F. 9,215 $1.00 $9,215.00



13 Spring Vacuum & Clean Lift Stations PER 21 $465.00 $9,765.00

14 Fall Vacuum & Clean Lift Stations PER 21 $465.00 $9,765.00

Total Bid: $73,235.00

Line Cleaning: $53,705.00










Total Bid: $85,744.20


Visu-Sewer 2022 QUOTED PRICE CHECK

Visu-Sewer 2021 QUOTED PRICE CHECK










Total Bid: $53,724.15











Total Bid: $52,723.80


Ritter & Ritter 2021 QUOTED PRICE CHECK

Ritter & Ritter 2022 QUOTED PRICE CHECK










Total Bid: $57,414.14











Total Bid: $42,836.36


Overline 2021 QUOTED PRICE CHECK

Overline 2022 QUOTED PRICE CHECK










Total Bid: $79,707.75











Total Bid: $75,462.00


Hydro-Klean 2021 QUOTED PRICE CHECK

Hydro-Klean 2022 QUOTED PRICE CHECK



RESOLUTION AWARDING A CONTRACT FOR SANITARY LIFT STATION

CLEANING AND SANITARY SEWER LINE JETTING SERVICES WHEREAS, The City of Minnetrista has a need to enter into an agreement for sanitary sewer lift station cleaning and sanitary sewer line jetting services with Overline & Son, Inc. of Belle Plaine, MN; and WHEREAS, The City received the lowest quoted price from Overline & Son, Inc. for sanitary sewer lift station cleaning and sanitary sewer line jetting services from amongst six vendors solicited, summary attached hereto. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, award of a contract with Overline & Son, Inc. is granted for sanitary sewer lift station cleaning and sanitary sewer line jetting services for 2021 and 2022. This resolution was adopted by the City Council of the City of Minnetrista on the 8th day of September, 2020, by a vote of ______Ayes and______Nays. _________________________

Lisa Whalen, Mayor ATTEST: ___________________________ Kris Linquist, City Clerk (seal)

LIFT STATION CLEANING AND SANITARY SEWER LINE JETTING SERVICES AGREEMENT

This Agreement is made this 8th day of September, 2020, by and between Overline & Son, Inc. of Belle Plaine, MN, a Minnesota company (“Contractor”) and the City of Minnetrista, a Minnesota municipal corporation (“City”).

Recitals WHEREAS, The City has a need to enter into an agreement for Sanitary Lift Station Cleaning and Sanitary Sewer Line Jetting services; and WHEREAS, the Contractor provided the lowest quotation price amongst the multiple vendors providing quotes, and who has the professional expertise and equipment to perform such duties for the City; and WHEREAS, the City and the Contractor wish to define the scope of services and terms of their agreement; and NOW, THEREFORE, the City and the Contractor agree as follows:

Terms

1.0 SCOPE OF SERVICES

Contractor will perform the following jetting services on approximately 104,640 linear feet of sanitary sewer in the City of Minnetrista: Contractor will provide jet cleaning of approximately 53,700 linear feet of sanitary sewer line in the South-Southeast section of the City in 2021 and approximately 50,935 linear feet of sanitary sewer line in the Central section of the City in 2022 per the contract documents. And Contractor will perform the following cleaning services on 20 lift stations in the City of Minnetrista: Contractor will provide sanitary sewer lift station cleaning two times per year (spring and fall) per the contract documents. Both services will be scheduled with the City’s Public Works department through the Public Works Superintendent, Gary Peters. The City Public Works department will have a public works representative accompany the contractor to identify locations of sanitary sewer mains, as well as supervise the cleaning operation.

2.0. TERMS

Contract will commence April 1 of each year of contract (2021 & 2022), and end November 31 of each year of contract (2021 & 2022); with the sanitary sewer line jetting work expected to occur between June 1 to August 31; and with the lift station cleaning work expected to occur late April to mid-May and early September to mid-October. The term of this contract will terminate on December 31, 2022. Either party may terminate this Agreement for any reason with thirty (30) days written notice to the other party.

3.0 COMPENSATION The City will compensate the Contractor in the total amount of $83,702.50 as quoted for the sanitary sewer line cleaning. This totals out to $49,140.14 for the 2021 sanitary sewer line cleaning in the South-Southeast section of the City and $34,562.36 for the 2022 sanitary sewer line cleaning in the Central section. The contractor will provide an itemized bill to the City of Minnetrista at the completion of the sanitary sewer line jet cleaning project. And The City will compensate the Contractor in the amount of $8,274.00 for the 2021 sanitary lift station cleaning ($4,137.00 for each of the spring and fall lift station cleanings) and $8,274.00 for the 2022 sanitary lift station cleaning ($4,137.00 for each of the spring and fall lift station cleanings) as indicated on the contract documents. The contractor will provide an itemized bill to the City of Minnetrista at the completion of each of the spring and fall lift station cleanings.

4.0. INDEPENDENT CONTRACTOR

Both the Contractor and the City acknowledge and agree that Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. The Contractor will supply and use its own equipment and tools to complete the services under this Agreement The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor.

5.0 INSURANCE

The Contractor will maintain adequate insurance during the entire contact term to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective.

6.0 WORKER’S COMPENSATION

The Contractor will provide its own worker’s compensation insurance and provide evidence to the City of such coverage before providing services under this Agreement.

7.0 INDEMNIFICATION

The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement.

8.0 APPLICABLE LAW

The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota.

9.0 ASSIGNMENT

The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City.

10.0 ENTIRE AGREEMENT; AMENDMENTS

This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties

11.0 NO WAIVER BY CITY

By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law.

12.0 BACKGROUND CHECKS

The City may perform background checks, in accordance with state law, on any of the Contractor’s employees who provide service to the City.

13.0 SEVERABILITY

Should any part or portion of this Agreement be deemed illegal or non-binding by a court of law, the remainder of the Agreement shall remain in effect.

14.0 TERMINATION. Either party may terminate this Agreement until end dates stipulated in

Agreement, or until either party provides written notice to the other at least thirty (30) days prior to the desired termination date.

15.0 CONFIDENTIALITY/DATA PRACTICES. Under no circumstances may the Contractor,

or any of its employees, agents or personnel, provide information or data to anyone outside of what is described in this Agreement without written permission from the City of Minnetrista. The books, records, documents, and accounting procedures of the Contractor, relevant to this Agreement are subject to examination by the City, and either the legislative or State Auditor as appropriate, pursuant to Minnesota Statute Section 16C.05, subdivision 5. The Contractor shall comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. City of Minnetrista By: By: Its: Mayor Its: City Clerk

Overline & Son, Inc. By:

Its:

_____________________________________________________________________________


CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Adoption of 2021 Preliminary Levy

Prepared By: Brian Grimm, Finance Director – on behalf of Department Manager Budget Working Group

Meeting Date: September 8, 2020 City Council and the Department Manager Budget Working Group had a full presentation and discussion on August 3rd regarding the setting of the Preliminary Tax Levy for 2021. At the follow up discussion at the August 17th meeting there seemed to be a consensus of Council members on setting the 2021 preliminary levy as presented.

The preliminary option presented is one that captures growth that has continued to occur within the City and would have on average a flat (or slight decrease) impact on existing properties. The option presented also takes into effect the needs of the City as far as operations, roads and capital while balancing that with fiscal impacts for the City and its residents.

The attached preliminary levy amounts to a gross levy of $5,097,602. And once fiscal disparities are calculated in it amounts to a net levy increase of $133,651 from 2020 (2.78%)

As in previous years, the City’s preliminary levy will have to be certified to the County by the end of September deadline. A factor to consider is the preliminary levy, once set, can only stay the same or be reduced at the time of final certification in December. It can not be increased from the preliminary levy that is certified to the County.

Recommended City Council Action: The goal of this agenda item is to adopt the attached 2021 preliminary tax levy by resolution to certify to the County by the above mentioned September 30th 2020 deadline.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This item is a discussion on the 2021 preliminary levy for funding 2021 services, operations and capital needs.

Item 6a(i)


CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA

ADOPTING PROPOSED 2020 TAX LEVY, COLLECTIBLE IN 2021

Be it resolved by the City Council of the City of Minnetrista, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2021, upon the taxable property in the City of Minnetrista, for the following purposes:

GENERAL FUND $ 3,486,373 ROADS $ 725,000 CIP (Capital Equipment Plan) $ 100,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2016 A $ 82,500 BOND RETIREMENT EQUIPMENT CERTIFICATES 2017 A $ 57,500 BOND RETIREMENT MOUND FIRE HALL $ 72,000 GAME FARM ROAD/SOUTH BAY (2019A) $ 89,729 MAPLECREST PROECT (2014A REFUNDING) $ 20,500 2017 STREET PROJECTS (2017A) $ 118,000 PUBLIC FACILITIES PROJECT (2014 B) $ 346,000 TOTAL PROPOSED 2020 PAY 2021 LEVY $ 5,097,602

Operations Levy Gross Fiscal Net Levy Disparities Levy

$4,311,373 ($154,244) $4,157,129

Special Levies Game

Farm/South Bay Equipment

Mound Fire

2017 Street

Maple Crest Pub Facil Total

Bond Certs Hall Bond Projects Bond

2014A Bond Project

Special Levies

$89,729 $140,000 $72,000 $118,000 $20,500 $346,000 786,229 Special levy notes – A portion of the debt service tax levy as established in the bond documents for the 2014 B bond being reduced as it is being reimbursed/paid by the City of Saint Bonifacius. The debt service tax levy as established in the bond documents for the 2012A Bond is being cancelled as the debt obligation will be paid through MSA dollars in lieu of tax levy. The principal and interest payments as established in the bond documents for the 2020A General Obligation Revenue bonds are being are paid for with sufficient funds being collected through water fund revenues to pay the required debt service. The debt service tax levy for 2021 for the 2020A Equipment Certificates is being cancelled for 2021. As we had pre levied for this item and have sufficient funds available to pay the current year (2021) required debt service.

A certified copy of this resolution shall be submitted to the County Auditor of Hennepin County, Minnesota, by Wednesday September 30, 2020.

This resolution was adopted on the 8th day of September 2020, by a vote of _____Ayes and _____Nays.

______________________ Lisa Whalen, Mayor

______________________ Kris Linquist, City Clerk

(SEAL)

098-2020; 2020.09.08Preliminary Tax Levy

ATTEST:

State of MinnesotaCounty of Hennepin

Taxing Jurisdiction

I, Clerk of hereby certify that

** Provide a breakdown of the certified levy by individual bond on page 2.

Given under my hand this day of , 2020

City of Minnetrista

2021 PROPOSED LEVY CERTIFICATION

Kris Linquist City of Minnetristathe following Resolution establishing the levy upon taxable property in said Taxing Jurisdiction

2. Bonded Indebtedness** 786,229.00

3. Sewer District

was passed by the governing body at a duly convened meeting held on

LEVY ITEM CERTIFIED LEVY*

1. General Revenue 4,311,373.00

A. TOTAL TAX CAPACITY BASED LEVY 5,097,602.00

B. MARKET VALUE BASED REFERENDUM LEVY***

TOTAL TAX CAPACITY BASED LEVY 5,097,602.00$

Taxing Jurisdiction Clerk

*The levy amount by line item should already be reduced by Local Government Aid (LGA) and other resources used to finance your taxing jurisdiction's budget.

*** Per M.S. 275.61, Levies for the payment of debt obligations that are approved by voters after June 30, 2008 must be levied on net tax capacity.

BOND DESCRIPTION CERTIFIED LEVY Mound Fire Hall Bond 72,000.00 Maple Crest Project Bond (2014 A) 20,500.00 Public Facilities. Project (2014 B) 346,000.00 Game Farm Road/South Bay Project (2010 A) 89,729.00 2016A Equip Certificates 82,500.00 2017A Equip Certificates 57,500.00 2017 Street Projects (2017 A) 118,000.00 Highland Road Debt Fund (2012 A) MSA in lieu of levy 02020 A Equipment certifcate (pre-levied for this one) 0

DEBT SERVICE TOTAL** 786,229.00$

** This must match the totals for debt service reported on page 1.

Per M.S. 475.61 all debt must be accounted for in the resolution. If the amount levied is less than the required amount from the payment schedule for the bond, you must submit a resolution stating that there are sufficient funds for that bond. This can be included in the same resolution with your levy.

LEVY CERTIFICATION - DEBT SERVICE SCHEDULE

City of Minnetrista

1

Tax Calcuations using Proposed 2021 Budget

Draft Dollars Percentage2020 2021 Inc/Dec 20-21 Inc/Dec 20-21

General 3,439,483 3,486,373 46,890 1.36% has general levy at 1.36% by using fund balanceCapital 50,000 100,000 50,000 100.00% $50,000 phased increase per CIP planDebt 855,729 786,229 (69,500) -8.12% no equip cert for 2021 - moved grader to 2022Roads 600,000 725,000 125,000 20.83% Road levy at $125K higher than last yearFiscal Disparities (135,505) (154,244) (18,739) 13.83%Total Net levy 4,809,707 4,943,358 133,651 2.78%

Gross levy 4,945,212 5,097,602 152,390 3.08%

Current Tax Rate Projected tax rate24.74% 23.37%

2021 Proposed Debt Levy Breakdown

2020 2021Debt

Mound Fire Hall 72,000$ 72,000$ Game Farm South Bay 89,729$ 89,729$ Maple Crest 20,500$ 20,500$ Public Facilities 346,000$ 346,000$ 2017 Street Projects 118,000$ 118,000$ 2015 Equip Certs 70,000$ -$ 2016 Equip Cert 82,500$ 82,500$ 2017 Equip Cert 57,000$ 57,500$ 2020 Equip Cert -$ -$ pre-levied for in prior years - levy in 2022 again2012 Highland Road -$ -$ Use Road fund MSA dollars annually for

Other Debt Total 855,729$ 786,229$

Tax Impacts

Property Property 2020 Tax 2021 Tax Difference Value 2020 Value 2021 Amount Amount

$350,000 $364,000 $866 $851 -$15$500,000 $520,000 $1,237 $1,227 -$10$750,000 $780,000 $2,010 $1,986 -$24

Tax Impact to a home in Minnetrista, a 4.0% valuation increase: based on levy increase of 2.78% with 3.4% growth in City (using a projected tax rate of 23.37%)

_____________________________________________________________________________


CITY OF MINNETRISTA


Subject: Approve Debt Levy at 100% of 2021 Bond payments

Prepared By: Brian Grimm, Finance Director - for Department Manager Budget Working Group


Per Minnesota Statute 475.061, municipalities may levy up to 105% of the next year’s debt payments. The City Council has historically levied for 100% of the next year’s bond payments. Statute 475.061 provides for the council, at it’s discretion to authorize adopting a levy that is less than the 105% that is allowed. Per our auditor, the City should annually adopt and set the percentage that is collected for the debt levy.

Adopting a policy where the Council levies for the additional 5% provided by statute would increase the debt levy by about $39,000. The debt funds have adequate cash and fund balance for retiring debt service at this time but due to delinquent taxes and other factors, this could change in the future.

Recommended City Council Action: Adopt attached resolution to Levy for 100% of 2021 bond payments on existing debt issues and then monitor for future budget cycles to see if the change to 105% levy of future bond payments is warranted

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This item is a discussion on the 2021 budget and levy for funding 2021 debt levies.

Item 6a(ii)


CITY OF MINNETRISTA

Adopting a Debt Levy for 100% of 2021 Bond payments on existing debt instead of the statutory allowed 105% of 2021 bond payments

WHEREAS, pursuant to Minnesota Statutes, 475.61, Cities can levy up to 105% of their next year’s bond payments

WHEREAS, the City Council historically has adopted a budget that levies for 100% of bond payments

WHEREAS, fund balances are available to allow for this to happen again for 2021

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, that it is levying for 100% of the City’s bond payments in 2021.

APPROVED, this 8th day of September, 2020, by a vote of Ayes and _______ Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

Kris Linquist, City Clerk

(seal)

_____________________________________________________________________________


CITY OF MINNETRISTA


Subject: Approve Meeting Date for Public Comment and discussion on 2021 Budget and Levy

Prepared By: Brian Grimm, Finance Director


As required by statute, the City must select a date to discuss the proposed budget and property tax levy for 2021. The Legislature has set aside that any time after November 25th, the meeting can be held and that the meeting must be after 6:00 p.m. on the evening selected.

Per the Council meeting schedule, the first regularly scheduled meeting after November 25th would be on December 7th. Staff recommends selecting this date to take Public comment on the budget and levy before the final 2021 budget and levy were to be adopted.

Recommended City Council Action: Motion approving selecting December 7, 2020 at 7:00 p.m as the Public Comment date for discussion of the 2021 Budget and tax levy to be adopted

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This item is to set a date for Public Comment on the 2021 Budget and Levy.

Item 6a(iii)

Mission Statement:


CITY OF MINNETRISTA


Subject: Proposal for Professional Services 2021 Street Improvement Project

Prepared By: Adam Gadbois, PE, Assistant City Engineer


Issue:

Authorize professional services for the 2021 Street Improvement Project.

Background:

At the regular City Council meeting on August 17, 2020, the City Council discussed the 2021 Street Improvement Project and requested that staff bring back information for further discussion on the street improvement program so that planning for the 2021 Street Improvement Project can begin.

Engineering and Public Works recommends the following roadways for improvements in 2021: Hardscrabble Circle, Hardscrabble Drive N, Loring Drive, and Stonebridge

Road

These streets have an average pavement condition index (PCI) of 56, based on coring data obtained in July 2017, and are experiencing a variety of pavement distresses. Staff and Council have received calls from numerous residents along these streets requesting that a project be completed to repair or replace them. The proposed improvements for the 2021 Street Improvement Project include full depth pavement reclamation and repaving, along with enhancements to stormwater drainage, minor repairs to the watermain and sanitary sewer systems, and replacement of the four-inch sanitary forcemain along Hardscrabble Road North. The 2021 Street Improvement Project also includes obtaining a roadway easement over the section of Hardscrabble Circle that currently exists on the Nature Conservancy property. Preliminary discussions with the Nature Conservancy indicates that the easement could be provided at no cost to the City. The scope of professional services includes preliminary design, preparation of a feasibility report, plans, specifications, and bidding services for the 2021 Street Improvement Project.

Discussion:

Item 6b

Mission Statement:


For 2021, staff has recommended, and Council has directed the above-mentioned streets be proposed for reclamation improvements to align with the goal of continuing to improve the City’s streets and maintain a program that provides cost effective reconstruction and maintenance strategies. Conclusion: Staff is recommending Council approve the proposal for the professional services from WSB for the 2021 Street Improvement Project. Fiscal Impact: The City’s budget provides $700,000 for street projects in 2021. Additionally, there is an anticipated excess budget of $305,000 from the 2019 street improvements, and there is an opportunity to utilize dollars from a municipal state aid reimbursement. The preliminary total project cost estimate is $1,154,000. The project is proposed to be funded by the Road Maintenance Fund, special assessments, the Water Fund, and the Sanitary Fund. Proposed fees for preliminary design, preparation of a feasibility report, plans, specifications, and bidding services are an hourly not to exceed basis in the amount of $92,105. This includes fees for special design services such as right-of-way services, geotechnical investigation (for the sanitary forcemain replacement), and wetland delineations. A summary of the fee is shown below:

Preliminary Data Collection $12,704 Right-Of-Way Services $ 6,446 Geotechnical Investigation and Memo $ 2,492 Wetland Delineation $ 6,132 Feasibility Report $15,583 Preparation of Plans/Specifications/Bidding $48,748 Total $92,105

Construction phase services, including construction administration, surveying and materials testing, are not proposed at this time. WSB will provide a proposal for these services when plans approach completion and provided to the City when the City Council considers award of the contract.

Recommended City Council Action: Staff recommends approval of Resolution 100-2020 authorizing preliminary design, preparation of feasibility report, plans, specifications, bidding, and professional services for the 2021 Street Improvement Project. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No



A RESOLUTION APPROVING PROPOSAL FOR PROFESSIONAL SERVICES FOR THE

2021 STREET IMPROVEMENT PROJECT

CITY PROJECT NO. 01-21 WHEREAS, it is proposed to approve the professional services proposal for the preparation of a feasibility report, plans, specifications, and bidding services for the 2021 Street Improvement Project. NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the preparation of a feasibility report, plans, specifications, and bidding services for the 2021 Street Improvement Project is approved. BE IT FURTHER RESOLVED by the City Council of Minnetrista that an agreement has been made between the City and WSB to provide professional services for the 2021 Street Improvement Project. This resolution was adopted by the City Council of the City of Minnetrista on the 8th day of September, 2020, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

G:\Group Data\Municipal\Clients - Cities - Counties\Minnetrista\Proposals\2021 Street Improvement Project\LTR Minnetrista Proposal - Prof Services 2021 Street Improvement Project_082420.docx

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September 8, 2020

Honorable Mayor and Council Members City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364 Re: Proposal for Professional Services

2021 Street Improvement Project City Project No. 01-21

Dear Honorable Mayor and Council Members: WSB is pleased to provide you with our proposal for the preliminary design, feasibility report, final design, preparation of construction documents, and bidding services for the 2021 Street Improvement Project.

Project Understanding The 2021 Street Improvement Project area was discussed at the City Council meeting on August 17, 2020, and includes street and utility improvements in the following neighborhoods: Lake Minnetonka Highlands, Loring Acres, and Stonebridge. Streets identified for improvements include Hardscrabble Road N, Hardscrabble Circle, Loring Drive, Stonebridge Road, and Stonebridge Circle. All streets within the project area are rural with no concrete curb and gutter, however bituminous curb does exist along the majority of all the streets. These streets have an average pavement condition index (PCI) of 56 based on coring obtained in July, 2017and as detailed in the Pavement Management Report Update, dated April 11, 2018. It can be reasonably assumed that the PCI has degraded slightly in three years since the analysis was made. The pavement on all streets is experiencing a variety of distresses including transverse, block and alligator cracking. Public Works staff has spent substantial time and resources over the years performing maintenance and patching on these streets. Some public utilities exist within the project area. Reclamation of the street section provides a timely opportunity it complete necessary repairs and replacements to public utilities. Sanitary sewer and minor storm sewer facilities exist within all street corridors, while watermain facilities only exist along Stonebridge Road and Stonebridge Circle. Most of the utilities were installed in the 1970’s and 1980’s. Utility improvements proposed to be included with the 2021 Street Improvement Project include minor rehabilitation of the watermain, replacement of the four-inch sanitary sewer forcemain along Hardscrabble Road North, minor replacements and additions to storm sewer facilities, and adjustment of valves and manhole castings within the pavement. Watermain rehabilitation will include replacement of some valves and hydrants identified by Public Works staff. The streets are proposed to be reclaimed, which is the process by which the existing pavement surface is pulverized and blended with the underlying aggregate base. This creates a recycled Class 5 material that is then graded to re-establish the roadway crown which is then paved over with new bituminous pavement. Reclamation improvements are assessable as defined in the City of Minnetrista’s Assessment Policy. Assessment of the improvements to benefitting properties requires the preparation of a feasibility report in accordance with Minnesota Statute Chapter 429.

Honorable Mayor and Council Members September 8, 2020 Page 2


The street improvements are proposed to be funded by the Roads Maintenance Fund and special assessments to benefitting properties. The watermain improvements are proposed to be funded by the Water Fund. The sanitary sewer forcemain improvements are proposed to be funded by the Sewer Fund. The storm sewer improvements are proposed to be funded by the Storm Sewer Fund. Proposed Scope of Services

▪ Preliminary Design

o Review available aerial maps and LIDAR data to identify surficial information,

landmarks and existing grades. o Drive the project area with the WSB 360 camera and upload to Google Street View to

provide a pre-construction image database for the project o Perform a topographic survey of the project area

▪ Survey will include cross sections at 50-foot intervals (edge-of-bituminous, centerline, shoulder PI, ditch/boulevard shots).

▪ Residential driveways from edge of driveway to 10 feet past the right-of-way. ▪ Residential landscaping, including any retaining walls, and mailbox locations. ▪ Storm sewer rims, inverts, pipe sizes and material types, including culverts. ▪ Sanitary sewer rims only ▪ Watermain gate valves and hydrants ▪ Trees of 4-inch caliper or larger.

o Provide preliminary horizontal and vertical alignment. o Coordinate the location of private utility company facilities within the improvement

corridor. This includes a private utility design locate request to provide a quality level D location for existing utilities.

o Conduct a wetland delineation within the project area and prepare a report to be submitted to the Local Government Unit (LGU) and US Army Corps of Engineers (USACE).

o Conduct a feasibility level drainage design. o Host and prepare materials for a public information meeting.

▪ Feasibility Report

o Review the existing conditions of the street pavements, underlying soil conditions,

utilities and drainage characteristics. o Prepare a geotechnical memo to include recommendations on street section

replacement over the forcemain replacement. o Review opportunities to improve area drainage, including, but not limited to, the

replacement and addition of storm sewer infrastructure, curb cuts, and/or drainage swales.

o Review adding concrete curb and gutter per resident, Council, and City staff feedback.

o Prepare a detailed opinion of potential construction and indirect project costs with contingencies.

o Identify project funding sources. o Identify owners of parcels along the proposed improvement corridor that benefit from

the improvements. o Prepare preliminary assessment roll. o Identify the necessary permitting agencies and requirements. o Prepare preliminary project schedule.



o Prepare a Feasibility Report depicting the improvement corridor existing conditions, proposed improvements, funding requirements and resources, figures depicting the improvements and feasibility statements regarding the improvements.

o Review the determination of the necessity, feasibility and cost-effectiveness of the project.

▪ Right-of-Way Services

o Prepare easement documentation for the existing segment of Hardscrabble Circle

that falls within private property owned by the Nature Conservancy. There is platted right-of-way for all other streets within the project area.

o Coordinate execution and recording of the easement and existing right-of-way vacation.

▪ Final Design and Bidding Administration

o Prepare final plans, project specific specifications, contract documents and bidding

forms for the proposed improvements. Specifications will be prepared in accordance with the City of Minnetrista and MnDOT standard specifications.

o Preparation of estimated quantities and detailed engineer’s opinion of probable construction cost as it relates to the work outlined in our scope of services.

o Coordinate with private utility companies located in the improvement corridor. This coordination will include providing drawings to any affected utility companies and hosting a utility relocation meeting to determine what utilities, if any, will require relocation.

o Prepare and submit applications for the necessary permitting agencies (Minnesota Pollution Control Agency, Minnehaha Creek Watershed District, Wetland Conservation Act, USACE, Hennepin County, etc.).

o Coordinate project advertisement. We will distribute plans and specifications to the contractors, as well as any necessary addenda. We will attend the bid opening at City Hall, prepare a tabulation of bids and bid results letter for City Council consideration of award of contract.

o Prepare the final assessment roll based on as-bid costs and coordinate the required notices and meetings per Minnesota Statute Chapter 429.

o Coordinate permanent easements.

▪ Project Management and Public Involvement o Project management and coordination/meetings with City staff and the City Council. o Attendance of one information meeting with residents to discuss the project and

receive comments regarding the design approach and proposed design. The goal is to have an informational meeting prior to Feasibility Report presentation to the Council.

o Attend one Public Hearing and provide a brief presentation on the Feasibility Report. o Attend the Assessment Hearing.

Construction phase services, including construction administration, surveying and materials testing, are not proposed at this time. WSB will develop a proposal for these services when plans approach completion and provide to the City when the City Council considers award of the contract.



The estimated overall project costs for the proposed improvements as described is $1,154,000 (including $50,000 for sanitary sewer improvements) and is proposed to be funded by the Road Maintenance Fund, special assessments, the Water Fund, and the Sanitary Fund. We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee schedule. Proposed fees for Preliminary Design, Feasibility Report, Final Design including the Preparation of Bid Documents and Bidding Services are an hourly not to exceed basis as follows:

Preliminary Data Collection $12,704 Right-Of-Way Services $ 6,446 Geotechnical Investigation and Memo $ 2,492 Wetland Delineation $ 6,132 Feasibility Report $15,583 Preparation of Plans/Specifications/Bidding $48,748 Total $92,105

We will review our progress monthly and will not exceed the amounts indicated without prior Council approval should the scope of the project change. If you are in agreement with the scope of services outlined above, please sign where indicated below and return one copy to our office. By signing you also agree that these services will be governed by the terms and conditions of the Professional Services Agreement entered into between WSB and the City of Minnetrista on April 6, 2012, amended November 20, 2014.

Thank you for this opportunity to provide professional consulting services to the City of Minnetrista. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed.

Please do not hesitate to contact me at 612-214-2081 if you have any questions. Sincerely, WSB Adam Gadbois, PE Monica Heil, PE Project Manager Vice President of Municipal Services Attachment: Fee Estimate, Proposal for Geotechnical Evaluation



PROPOSAL FOR: Preliminary Design, Feasibility Report, and Final Design including the Preparation of Bid Documents, and Bidding Services – 2021 Street Improvement Project. ACCEPTED BY: City of Minnetrista, MN Name Title Date Attest _______________________________________

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172 136 99 89 101 162 107 118 84 84 94 196 118 220 136 136 182

Phase TASKS

001 Topographic Survey Survey computations 7 7 $826GSOC Utility Location Coord. 1 1 $118Topographic Survey 60 60 $11,760

002 Feasibility Report Feasibility Report 2 14 16 3 2 6 5 48 $5,535Utility Coordination 4 4 $396Neighborhood Meeting 3 6 1 10 $1,426City Staff and Council Meetings 3 6 2 11 $1,530Assessments 1 4 6 4 15 $1,666Internal Meetings 2 2 2 2 2 1 1 12 $1,554Resident Communication 1 4 2 7 $904Preliminary Storm Sewer Design 4 8 12 $1,504WSB 360 Drive and Processing 12 12 $1,068

003 Natural Resources Level 2 Wetland Delineation 10 10 $840Wetland Delineation Report 6 20 26 $2,214TEP Meeting 6 6 $504QA/QC 3 1 4 $438Water Resource Permitting 6 17 23 $2,136

004 Right of Way Project Management 2 6 8 $1,364Pre-Acquisition 6 2 8 $1,180Acquisition and Vacation 16 3 19 $2,722Easement Description and Exhibit 10 10 $1,180

005 Geotechnical Utility Coordination 1 1 $136Soil Borings 7 7 $1,540Technical Memorandum 6 6 $816

006 Final Design Project Management 6 12 6 24 $3,636Design 2 42 40 12 4 32 132 $15,300Specifications 2 16 20 6 44 $5,064Assessments 4 14 18 $2,592Bidding 4 8 12 $1,776Drawings/Layouts 10 24 28 62 $6,564Quantity Estimates 16 16 32 $3,760Meetings 6 8 4 4 6 28 $3,806Permits (Non-Water Resource) 6 6 $594QA / QC 8 12 4 2 26 $3,844Utility Coordination 2 4 6 12 $1,482

Total Estimated Fee $91,775

46 178 146 25 40 26 54 10 54 1 16 60 18 7 7 24 11 723

$172.00 $136.00 $99.00 $89.00 $101.00 $162.00 $107.00 $118.00 $84.00 $84.00 $94.00 $196.00 $118.00 $220.00 $136.00 $136.00 $182.00

$7,912 $24,208 $14,454 $2,225 $4,040 $4,212 $5,778 $1,180 $4,536 $84 $1,504 $11,760 $2,124 $1,540 $952 $3,264 $2,002 $91,775

$330.00 Hennepin County ROW Permit

$0.00 $330.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $330

$92,105

Total

City of Minnetrista

Fee Estimate for Professional Engineering Services

2021 Street Improvement Project

CP No. 01-21

Total Hours

Total Project Fee

Hourly Rates

Labor Total

ExpensesMisc Expenses

Total Expenses

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August 31, 2020

City of MinnetristaC/O Adam GadboisWSB701 Xenia Avenue South – Suite 300Minneapolis, MN 55416

Re: Proposal for a Geotechnical Evaluation2021 Street ImprovementsMinnetrista, Minnesota

Dear Mr. Gadbois,

Thank you for the opportunity to provide professional services for a geotechnical evaluation for the above referenced project. This lump sum fee proposal is in response to your request for services. In this proposal, we present a description of our understanding of the project, an outline of the scope of work we are to provide and a fee schedule and estimate of charges for our services.

It is our understanding that this project consists of full depth reclamation and repaving. We understand a segment of the roadway will have a 4” forcemain replaced at a depth of about 5 feet below grade. Two borings were requested along the roadway for pavement design information.

We understand the vertical and horizontal alignment of the roadways will not be changed.

PROJECT OBJECTIVESBased upon our experience with similar projects the objectives of our geotechnical services are to perform subsurface borings, classify and analyze the soil samples, discuss groundwater issues, and prepare recommendations for pavement sections.

SCOPE OF BASIC SERVICESBased on our understanding of the project we proposed the following scope of services:

Site AccessBased on a review of the information you provided it appears that the site can be accessed with our CME-55 truck mounted auger drill. We will utilize flashing lights and traffic cones to allow traffic to self-regulate around the drilling areas.

Bore Hole Locating and Gopher State One CallWSB will stake the proposed bore hole locations using existing structures as guides. If approximate bore hole locations are not acceptable and more precise locations are required by the design team, we recommend the use of GPS (Global Positioning System) technology to aid in staking the borings, however this would provide an extra cost to the project.

Prior to sending a drill rig to the site, WSB will contact Gopher State One Call (GSOC) and have them request public underground utility owners mark and clear our proposed bore hole locations of their utilities. If there are private underground utilities that are not located by GSOC, you must notify WSB immediately. WSB will take reasonable precautions to avoid underground facilities.

City of MinnetristaAugust 31, 2020Page 2


Subsurface Test BoringsWe propose to complete 2 standard penetration test borings to depths of 5 feet below grade. In the standard penetration test borings, we will sample and record blow counts at 2½ foot intervals to the boreholes termination depth.

Schedule, Bore Hole Samples and Laboratory TestingBased on our current drilling backlog, we anticipate that we can mobilize our truck mounted auger drill to the site in about 1-2 weeks from the time that written authorization is provided. Laboratory work and report preparation will take about 1-2 weeks following completion of the field work. It should be noted that this schedule may change based on timing of authorization, site conditions and other factors. Should our anticipated schedule change, we will let you know. This estimate is based on work being completed during normal business hours, Monday through Friday. Additional charges will apply to night or weekend drilling.

Samples retrieved during drilling will be returned to our laboratory where they will be reviewed, classified using the Unified Soil Classification System (USCS) and logged under the direction of a geotechnical engineer.

Geotechnical Engineering ReportInformation gathered for this project will be used to prepare a geotechnical report. The report will summarize our findings and provide a discussion of subsurface soil and groundwater conditions encountered in our borings and how they may affect the proposed construction of pavements. The report will also provide recommendations for pavement section.

We will provide you and any identified members of your design/project team with a PDF copy of our geotechnical report. If requested, we will also provide you with an original hard copy.

This geotechnical proposal is presented for engineering services to determine the structural properties of the soil at the specified site. It does not cover an environmental assessment of the site, or environmental testing of the soil or groundwater.

FeeOur services will be provided for a lump sum cost of $2,500.00.

If additional borings or deeper borings are needed, or if engineering and testing are requested beyond that necessary for preparation of our report (post-report consultation, report revision due to changes in building design or location, specification review, or pre-construction meetings), the increase in our fees will be in accordance with the rates previously indicated or at the unit prices shown on the enclosed Rate Schedule for hourly services.

If you have any questions regarding our scope of services or how they may be modified to meet your project needs, please feel free to give us a call to discuss.

City of MinnetristaAugust 31, 2020Page 3


CLOSUREThis letter represents our complete understanding of the proposed scope of services. If you are in agreement with the scope of services, proposed fee and attached General Contract Provisions, please sign in the appropriate space below and return one copy to my attention. If you have any questions about this proposal, please feel free to call Mark Osborn at (952) 737-4660 or email at [email protected]. This fee proposal is valid for ninety (90) days from the creation date noted in the header. WSB may reissue a revised Proposal upon request if the indicated time period has lapsed. Should the scope of work change in nature or be expanded to include additional services, we reserve the right to renegotiate the fees with you. However, once we begin work on this project any counteroffers will not be accepted.

WSB appreciates the opportunity of being considered for this project and we look forward to providing our professional services to you.

Sincerely,

WSB

Mark Osborn, PESenior Geotechnical Engineer

Attachments:WSB 2020 Rate Schedule WSB Exhibit A General Contract Provisions 11.01.16

ACCEPTED BY:

Name (print) _______________________

Signature _______________________________ Company _______________________________

Title

Date

1

Kennedy  470 U.S. Bank Plaza  200 South Sixth Street  Minneapolis MN 55402 

& 

Graven  (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com 

C H A R T E R E D 

MEMORANDUM 

To:  Honorable Mayor and City Council From: Ron Batty, City Attorney

Joseph Sathe, Assistant City AttorneyDate: September 3, 2020Re: Use of Coronavirus Relief Funds of the CARES Act

This memorandum discusses the eligibility of various expenses which could be covered using Coronavirus Relief Funds as authorized by the CARES Act (“Funds”). This memo builds on my August 11, 2020 memo specifically related to use of CARES Act funds for Public Safety Costs.

INTRODUCTION

In general, all CARES Act expenses must be: i) necessary and in response to the COVID-19 pandemic; ii) not be accounted for in the most recent budget, as of March 27, 2020; and iii) incurred during the covered period (March 1-December 30, 2020). Each of these three parts is discussed in its own section below.

The City is considering using Funds to cover costs associated with: Broadband Expansion Internal IT/Technology WeCAN School Support Public Safety Costs

NECESSARY EXPENDITURES INCURRED DUE TO THE PUBLIC HEALTH EMERGENCY

The requirement that an eligible expense be “necessary” is interpreted broadly by the Department of the Treasury to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgement of the government officials responsible for spending CARES Act funds. “Due to” means that the expenditure must be used for actions taken to respond to the public health emergency.

Simply, an eligible expense must be reasonably necessary for its intended purpose in the judgement of the city council, and its intended purpose must be to respond to COVID-19.

Item 6c

2

Application to Broadband Expansion Expenses related to broadband expansion are directly addressed in the Treasury Department’s FAQ, which provides: “[Fund payments to expand rural broadband capacity to assist with distancing learning and telework] would only be permissible if necessary for the public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework has passed due to this public health emergency would not be necessary due to the public health emergency and thus would not be eligible uses of Fund payments.” (A36, Coronavirus Frequently Asked Questions). Therefore, while expansion of broadband to better allow telework and distance learning could be considered an eligible expense by allowing individuals to better adhere to public health guidance, any such expense would need to increase capacity to a significant extent prior to the public health emergency, and the need for such expansion due to the public health emergency, ending. Application to Internal IT/Technology Improvements “Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions” are listed as eligible expenses by the Department of the Treasury (Guidance, p3). However, there must still be a determination that an expense is necessary. The Treasury Department provides, as an example, that a stipend to all employees to increase telework capabilities would not be an eligible use of funds unless it was “administratively necessary” (FAQ, A14). The League of Minnesota Cities also provides that a city will want to document the necessary of an expense to expand technology options (Q19, CARES Act Funding Information for Cities). Therefore, each of the proposed technological expenses must be reviewed to ensure that it is necessary for the individual for whom access is being provided. The determination must be that providing such technology is reasonably necessary to improve telework capabilities to ensure compliance with public health precautions such as Executive Order 20-74, paragraph 7a: “Any worker who can work from home must do so.” Application to WeCAN Fund payments to provide individual assistance to individuals and families directly impacted by a loss of income due to COVID-19 are provided as eligible expenses by the Department of the Treasury (FAQ, A23). Additionally, non-profits may be used to distribute assistance to individuals in need (FAQ, A44). Regardless of how assistance is distributed, it must be necessary and due to COVID-19. FAQ, A23, further provides that a local government could create a “program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs.” The Guidance provides, for

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-Questions.pdf

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf



https://www.lmc.org/resources/cares-act-funding-covid/




3

example, eligible expenses include those “for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 precautions (Guidance, p3). WeCAN provides services such as “Rent/mortgage/utility assistance” and “Meals on Wheels”, which would be eligible expenses, assuming the individuals receiving the assistance could provide that the assistance was necessary (wecan.org, What We Do). Therefore, so long as the program administered by WeCAN provides eligible services to individuals who can show the required impacts of COVID-19, Funds could be granted to WeCAN to provide emergency financial assistance. Application to supporting Schools On September 2, 2020, the Department of the Treasury established a presumption that up to $500 per elementary and secondary school student to be eligible expenditures, such that schools do not need to document the specific use of funds up to that amount.” (FAQ, A53). For example, expenses related to expanding distancing learning capabilities would be an eligible expense under the CARES Act (FAQ, A11) as would costs for disinfecting school space (Guidance, p3). Some cities have determined that providing Funds to schools for increased costs associated with providing day-care services as eligible expenses as well. Regardless, while not a specific CARES Act requirement, schools requesting assistance should be required to provide documentation of expenses prior to the city releasing Funds or be able to provide that they have not received $500 per student from other CARES Act sources. Additionally, any grant agreement with a school or school district should include a mechanism via which the City can ensure that Funds are only used on eligible expenses, and that the school does not use funds from the City and another entity to cover the same cost. Application to Public Safety Costs The Treasury Department has issued a Guidance document, as well as a list of FAQs related to CARES Act expenditures. The Guidance provides a list of example eligible expenses including: “Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID19 public health emergency.” The FAQ then clarifies, in response to a question regarding how a government is to determine whether payroll expenses for a given employee satisfy the “substantially dedicated” portion of the three-part test, that: “The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the


https://www.wecanmn.org/about






4

COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise.” On September 2, 2020, the Department of the Treasury updated their Guidance by providing that the presumption language “means that, if this presumption applies, work performed by such employees is considered to be a substantially different use than accounted for in the most recently approved budget as of March 27, 2020. All costs of such employees may be covered using payments from the Fund for services provided during the period that begins on March 1, 2020, and ends on December 30, 2020.” (Guidance, p6). The Guidance was also updated to provide that public safety employees “include police officers (including state police officers), sheriffs and deputy sheriffs, firefighters, emergency medical responders, correctional officers, and those who directly support such employees such as dispatchers and supervisory personnel.” (Guidance, p6). The League of Minnesota Cities and Minnesota Management and Budget provided in a webinar that each city is impacted by COVID-19 differently and a council should take that into consideration when determining how to use CARES Act funds. The League’s website provides that “The League encourages cities to document the reasons the expenses were determined to satisfy the three-part test. These findings can be used later to explain decisions to auditors and show the council’s careful consideration” (Q15, CARES Act Funding Information for Cities). Eligible public safety costs therefore must be those which are determined as necessary to respond to the COVID-19 pandemic. The determination of whether the costs are necessary is left to the city council as the authority responsible for determining how CARES Act funds are to be spent. If the city council determines that the city should use its CARES Act distribution to cover public safety costs, it should document the reasons for doing so in light of the above-mentioned presumption, and be comfortable that there are not specific circumstances indicating that the expenses being covered are not substantially dedicated to mitigating the impacts of COVID-19. NOT ACCOUNTED FOR IN THE BUDGET MOST RECENTLY APPROVED, AS OF MARCH 27, 2020 An expenditure meets this requirement if either: i) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; or ii) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. Also, a cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. Therefore, even if an employee’s payroll benefits were accounted for in the previously approved budget, if that employee’s duties are now substantially different because COVID-19, their payroll is considered an eligible expense. Substantially different because of COVID-19 includes substantially dedicated to COVID-19 because responding to COVID-19 is substantially different that previous duties because it did not exist prior to the pandemic.




5

Application to Broadband Expansion To be eligible, none of the costs associated with any proposed broadband expansion can be lawfully funded using a line item, allotment, or allocation with the City’s budget on March 27, 2020. Application to Internal IT/Technology Expenses To be eligible, none of the costs associated with any IT or technological expense can be lawfully funded using a line item, allotment, or allocation with the City’s budget on March 27, 2020. Application to WeCAN To be eligible, none of the costs associated with any financial assistance can be lawfully funded using a line item, allotment, or allocation with the City’s budget on March 27, 2020. Additionally, Funds cannot be used for reimbursements “to donors for donated items or services.” Application to Schools To be eligible, none of the costs associated with school support can be lawfully funded using a line item, allotment, or allocation with the City’s budget on March 27, 2020. Schools generally need to follow the same rules as the city, including that eligible expenses must not be in the budget, or must be a substantially different use. Application to Public Safety Costs The presumption in the FAQ regarding public safety expenses is directly related to the second category – that the use is substantially different than the intended purpose at the time of adoption of the budget. As mentioned above, “if this presumption applies, work performed by such employees is considered to be a substantially different use than accounted for in the most recently approved budget as of March 27, 2020.” (Guidance, p6). On September 2, 2020, the Department of the Treasury updated its Guidance to provide that: “Treasury has not developed a precise definition of what ‘substantially dedicated’ means given that there is not a precise way to define this term across different employment types. The relevant unit of government should maintain documentation of the ‘substantially dedicated’ conclusion with respect to its employees” (Guidance, p5-6). This is likely why the League recommends ensuring that a city council is adequately documenting the reasons why the public safety payroll expense is necessary to respond to the COVID-19 pandemic, especially given that the FAQ also provides that the expenditures are presumed eligible unless there is a determination that specific circumstances indicate otherwise. The Treasury Department’s guidance, for administrative ease and due to the emergency nature of the CARES Act, has established that public safety services are presumed to be substantially dedicated to mitigating or responding to COVID-19 and are therefore eligible.



6

INCURRED DURING THE PERIOD THAT BEGINS MARCH 1, 2020, AND ENDS ON DECEMBER 30, 2020 To be incurred, performance or delivery must occur during the covered period of March 1-December 30, 2020. For cities, this means that costs must be incurred prior to November 15 in order to meet the state-imposed deadline by which cities and towns must return unspent funds to the county. There is currently a gray area between when the city must incur funds and when a grantee must incur funds. The November 15 deadline imposed by the state explicitly provides that the date applies to local units of government, but does not mention subrecipients, such as grantees. Therefore, an argument can be made that grantees that have received funds prior to November 15 may use them to cover costs until December 30. However, there are practical implications, such as reporting and accounting how funds were spent, that must be taken into account. Additionally, the League of Minnesota Cities has taken the position that funds must be “used to cover eligible business expenses incurred between March 1, 2020 and November 15, 2020” (Q2, Guidance for Cities on Providing Assistance to Business). On September 1, 2020, Minnesota Management and Budget published a FAQ which partially addresses the November 15 deadline. Cities must actually spend Funds prior to November 15, 2020, with two exceptions: 1) Payroll incurred through Nov. 15 even if not paid until after Nov. 15; and 2) Eligible items ordered for delivery prior to Nov. 15 but have not yet been received “due to supply chain disruption” are allowed, even if not paid until after November 15 (Minnesota Management and Budget FAQ, Q11). That being said, there are a number of scenarios where guidance on this deadline may change or be clarified. Congress could choose to extend the eligible period, the State of Minnesota could provide additional clarification on whether the November 15 deadline applies to grantees, or the League could change its position. The most practical approach is to provide that grantees must spend the funds by November 15 as well. Application to Broadband Expansion Performance and delivery of any service or good associated with expansion of broadband must occur before November 15, 2020 for the city to be able to use CARES Act funds to cover the expense. Application to Internal IT/Technological Expenses Performance and delivery of any service or good associated with expansion of telework capabilities must occur before November 15, 2020 for the city to be able to use CARES Act funds to cover the expense. Application to WeCAN Funds provided to WeCAN to provide rental and housing assistance, food delivery, etc., must be expended by November 15, 2020. Any unspent funds must be returned to the city by November 15 in order for the City to be able to return said funds to the county.

https://www.lmc.org/resources/guidance-for-cities-on-providing-assistance-to-businesses/

https://www.lmc.org/resources/guidance-for-cities-on-providing-assistance-to-businesses/

https://mn.gov/mmb/assets/200901%20FAQs%20for%20Local%20Governments_tcm1059-445415.pdf

https://mn.gov/mmb/assets/200901%20FAQs%20for%20Local%20Governments_tcm1059-445415.pdf

7

Application to School Support Funds provided to support schools must be expended by November 15, 2020. Any unspent funds must be returned to the city by November 15 in order for the City to be able to return said funds to the county. Application to Public Safety Funds used to cover public safety costs may only cover such costs until November 15, 2020. However, payroll expenses for services through November 15 may be paid out after November 15. CONCLUSION When determining how to expend its allocation of CARES Act Funds, the City will need to determine that each expense meets the CARES Act eligibility criteria, especially that the expense is necessary, and the recipient can demonstrate how they have been negatively impacted by COVID-19.

_____________________________________________________________________________

Mission Statement:


CITY OF MINNETRISTA


Subject: Fire District Concept discussion

Prepared By: Michael Barone, City Administrator


Background

The two Fire Chiefs (Greg Pederson of Mound Fire Department and Eric Anderson of St. Bonifacius Fire Department) plus the Mayors of St. Boni, Minnetrista, Mound and Spring Park, plus the City Administrators/Managers from those same cities have met twice to discuss the concept of having a Fire District. Meetings were held on Friday, July 10, 2020, (in person) and Friday, August 7, 2020, (virtual, although initially scheduled to be in person). The next scheduled meeting of the Fire District Concept group is scheduled for Friday, September 25.

Information

The concept of having a Fire District is not a new concept for the city of Minnetrista. As you will see in the information provided with this Memorandum, a couple of studies have been completed (both financed via grants) and coordinated through the Mound Fire Department. Snippets of the information from both of those studies are included, as they were part of both the July 10 and August 7 meetings.

In the packet of materials, you will be able to see some general trends common to fire services across the country and here in Minnesota.

The total calls for U.S. Fire Departments has increased over the last 30 years from approximately 11 million calls per year in 1983 to around 32 million calls per year. During that same time frame, the number of volunteer firefighters has gone from around 900,000 to just under 800,000 firefighters, while the number of career firefighters has increased from roughly 240,000 to 340,000. So the national trend shows a decrease in the number of volunteer firefighters overall.

Here in Minnesota, according to the Minnesota Center for Fiscal Excellence, we rank 21st in the nation in population, and score well above the national average in median household income, but only rank 48th out of 50 states in the cost of providing fire services to residents,

Item 6d

_____________________________________________________________________________

Mission Statement:


overall. The state average for providing fire services on a per household basis is $234 per year, and that figure is even lower, at $193 per household, for those served by the Mound Fire Department. Overall, Minnesota Fire Departments have done a great job in keeping costs low while providing excellent fire services, but that has been changing here, and will continue to evolve. Local Fire Chiefs know of these national trends, and are and have been talking and working with local elected leaders towards making sure we are prepared to handle the eventual transition away from a volunteer model to a hybrid model of volunteer and career firefighters. This transition has been happening in many metro suburbs, including Mound, taking on a multitude of versions. The implementation of a “duty crew” to the Mound Fire department staffing model began in the last 5 years to meet service demands being seen, and has been quite successful. Although we haven’t seen it here in Minnetrista to the degree seen nationally, we believe the current paid on-call model is going to be, eventually, unsustainable. Having two complementary fire departments (St. Boni FD and Mound FD) that provide fire department services to Minnetrista in such a cohesive fashion has been a great asset for our residents, and by getting serious about creating a Fire District now could help us in the future. Previous Studies The initial study for Shared or Cooperative Fire and Emergency Services was performed by Emergency Services Consulting International (ESCI). The parent organization of ESCI is the International Association of Fire Chiefs, and this company has been around since the mid-1970’s. One of the services they provide is the evaluation of shared or cooperative fire services with fire organizations. The major take away from that study was that the participating departments could approach the issue by first trying some low-cost, low-risk options and to cooperate with a ‘regional’ firefighter training model, so consistent training for all area departments could be established, and to provide flexibility to those in the fire service in the area departments for training. Initially the thought was to hire a full time person dedicated to conducting training for firefighters, but that is a really tough person to find. The idea was that if your department’s general training night is Tuesday night, and you as a firefighter have a family commitment that night, you could go to a neighboring community for your fire training on Wednesday or Thursday that same week when it is offered there. In the end, the local fire chiefs decided not to pursue this, but have worked cooperatively to try to provide similar training, but the joint hire of a training coordinator did not happen. The second study was done by McGrath Consulting Group, Inc., in July 2016. In that study, a number of local fire departments were convened to seek out ways to potentially form a fire

_____________________________________________________________________________

Mission Statement:


district. Departments included Mound, Long Lake, Loretto, and Maple Plain. That’s four departments, but many more cities. The study did not include St. Bonifacius. St. Boni FD was invited, but chose not to participate, even though it was at no cost (and it was at no cost to any of these departments/cities). As you can see, a number of items were discussed for increasing interaction and response capabilities including enhanced joint training and automatic aid response, regular joint meetings of department chiefs and command staff, joint purchasing, shared reserve apparatus, and a shared paid training coordinator. These ideas are all legitimate ideas, but the size of the group (four departments) and the geographical area and the number of cities covered by these four departments became unwieldy. Recently at our discussions as part of the Mound Fire department, that group decided to attack this issue once again, but with representatives (Mayors, City Administrators/Managers, and Fire Chiefs) from just the Mound Fire department and the St. Boni Fire department. The thinking was to start small, knowing this has been tried a couple of times in the past, and then expand when the core group of cities are satisfied that a workable model for a Fire District is created. Next Steps So with that information, we are here at the September 8, 2020, Minnetrista City Council meeting to discuss where this Council is on the topic. There is a page near the end of this packet item materials that is called “MFD – SBFD Goals and Objectives.” This summary identifies what Minnetrista’s elected officials should keep in mind during the discussion. The third stated goal is to “plan for changes for the next 2, 5, 10, and 20 years” by planning ahead and not being reactive to the eventual change in how fire services are performed and delivered. There are a few pages that list “department advantages” and “department challenges” put together by the two fire chiefs, Greg Pederson and Eric Anderson. The final page to focus on is the page called “MFD – SBFD Summary Comments.” Here is where the Chiefs summarize what the work of the group would be pursuing. What the discussion should be centered around at the City Council meeting is (1) do you think that the idea of a fire district is one that Minnetrista should be focusing on right now, and (2) do you think the parameters referenced are the ones to consider? As Council is aware, we are part of both Fire departments, and are significant percentages of each. And, as we continue to grow, we will become an even bigger percentage of each Fire department. Our neighbors, both St. Boni and Mound, are growing slightly, but not nearly to the extent that Minnetrista is.

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Mission Statement:


We would like to be able to go back to the next Fire District Concept meeting on September 25th with (hopefully) a recommendation that the City of Minnetrista City Council is on board to further pursue a Fire District for our area. Packet Memorandum Attachments:

1. 4-page section starting with “Minnetrista-Mound-St. Bonifacius Feasibility Study Summer 2011

2. 3-page section starting with page “Mound Fire-St. Bonifacius Fire – Our Goal: Meet Response Standards”

3. 1-page section labelled “Mound Fire Department – Standard Fire-Rescue Call Response Protocol”

4. 17-page section starting with page “West Hennepin Lake Area Fire Group” that has the department badges for both Mound FD and St. Boni FD

Recommended City Council Action: No action needed, just a discussion with the City Council. Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Mound Fire – St, Bonifacius Fire Our Goal: Meet Response Standards

OSHA Respiratory Protection Standard 29 CFR 1910.134 (g)(4) (two-in/two-out) is a law and says……you need at least 4 firefighters on a scene to do an interior fire attack or do search and rescue.

NFPA 1500 Standard for Fire Department Occupational Safety and Health

Program adopts the OSHA law. NFPA 1710 an 1720 are nationally accepted standards concerning personnel

deployment and response times to fires and medical emergencies. NFPA 1710 is more specific to Paid or Career departments NFPA 1720 is more specific to volunteer POC departments

Response Standards Calls for four people (on one vehicle or multiple vehicles) to arrive at a

fire scene within 5 minutes, 90% of the time. The five minute time includes one minute to get into turnout gear.

Calls for 14 or 15 people to arrive at a fire scene with a “Full 1st Alarm

Assignment” within 9 minutes, 90% of the time. Also includes one minute to get into turnout gear.

Calls for 14 or 15 people to arrive at a fire scene with a “Full 1st Alarm

Assignment” in Rural Areas within 14 minutes, 90% of the time. Also includes one minute to get into turnout gear.

Full Response Assignment one incident commander, one pump operator, two firefighters on attack line, two firefighters on backup line, one firefighter for attack line support, one firefighter for backup line support, two firefighters for search and rescue, two firefighters for ventilation, two firefighters for RIC or RIT - On Deck, and one aerial device operator, if necessary

Total Personnel = 14 or 15

MOUND FIRE DEPARTMENT

STANDARD FIRE - RESCUE CALL RESPONSE PROTOCOL

Category Apparatus Required

Standard

Personnel

Staffing

Minimum

I. EMS Basic Rescue Rescue Truck 5 3Total 5 3

II. Water Rescue Incident Heavy Utility Truck 6 4Utility Pickup Truck 5 4Fire/Rescue Boat 5 4

Total 14 12

III. Personal Injury Accident Heavy Utility Truck 5 4Engine - Pumper 5 4Engine - Pumper 5 4

Total 15 12

IV. Hazardous Material Response Engine - Pumper #1 5 4Utility Truck/Trailer 5 4

Engine - Pumper #2 5 4Rescue Truck 4 3

Total 19 15

V. Structure Fire - Residential Engine - Pumper #1 5 4 (Includes RURAL area and Engine - Pumper #2 5 4 Mutual Aid to St. Bonifacius) Tanker 3000 Gallon 2 2

Engine - Pumper #3 4 3Heavy Utility Truck 4 3Command Officer 1 1

Total 21 15

VI. Structure Fire - Commercial Aerial ladder 5 4or Residential with Aerial Ladder Engine - Pumper #1 5 4

Engine - Pumper #2 5 4Heavy Utility Truck 5 3

Engine - Pumper #3 4 3Command Officer 1 1

Truck 25 19

VII. Other Tanker Tender 3 2Utility Boat (Zodiac) 2 2Command Vehicle 1 1

Duty Officer 1 17/17/2017

D:\MFD Fire-Rescue Call Response Protocol 07172017

West Hennepin Lake Area Fire Group

Concept Discussion on Shared Services: Mound Fire – St. Bonifacius Fire District Partnership

Lake Minnetonka Fire District (from 2004)

Concept: form a fire district in the West Metro Area around Lake Minnetonka that would include 5-8 of the existing fire department

District Chief

Administrative

Assistant

Training

Chief

Fire

Inspector

Fire Station #1 Fire Station #6 Fire Station #5 Fire Station #4 Fire Station #3 Fire Station #2

Fire Dept. A Fire Dept. B Fire Dept. C Fire Dept. D Fire Dept. E Fire Dept. F

Minnesota Firefighter Statistics

• 87% of the fire departments in the United States are staffed by volunteer or mostly volunteer personnel.

• Minnesota has the highest number of registered volunteer or mostly volunteer fire departments in the nation at 97.3%

• Minnesota has 2nd largest percentage of non-career fire departments in the country. • This staffing model provides a great economic benefit of annual savings in the U.S.

economy of $46.6 Billion, saves Minnesota an estimated $742 Million annually. • Minnesota has the fewest career firefighters per 10,000 people in the U.S. at 3.57.

Iowa has 6.2 career firefighters per 10,000 people, and Wisconsin has 7.96. • It would seem logical that Minnesota would have relatively high numbers of non-

career firefighters per capita, but that is not the case as MN Ranks 21st in the Nation for average number of non-career firefighters per 10,000 people at 32.89.

The Minnesota Center for Fiscal Excellence has a mission of educating and informing Minnesotans about sound fiscal policy. In their newly published report on State Rankings of Local Government Revenues and Spending, they established that the Minnesota Fire Service Cost are among the Lowest in the Nation per household.

The Facts: Minnesota Ranks 21st in the Nation in Population Minnesota Ranks well above the National average in Median Household Income Minnesota Ranks 48th in fire service costs in the Nation, which is extremely cost effective The Cost for fire services is very low at $234 per year per Household Based upon 2020 Budget, Mound Fire Service Costs are $193 per Household The Mound Fire “All Inclusive” Budget for the 2020 year is $1,246,190 At the Minnesota Average Rate of $234 per Household, the MFD Budget would be $1,514,214 To be average within the State of Minnesota our 2020 Budget would need to increase $268,024 The $268,024 would be 21.5% increase

MFD - SBFD Goals and Objectives

Consider the 3 Key Components of a successful fire department, adapt, and share resources as necessary: 1. Staffing or Personnel 2. Apparatus/Equipment 3. Facilities

Maintain existing Volunteer (Paid-on-Call) Model, which includes Very Good Service at a Very Low Cost $$ to customer…. for as long as possible.

Plan, Prepare, Acknowledge, and Expect changes in Fire Department Business Operations over the next 2, 5,10, 20 years. Plan ahead….Don't React!

Solve or address the primary challenges that Volunteer “Paid-on Call” Fire Departments are facing now and in the future: Higher call volumes, thus requires more of a time commitment for staff Less structure fires, more medical calls, more mutual aid. Impacting Fire Department Staffing Models

More staff training requirements due to call types, more cross training, more of a time commitment Thousands less Volunteer Firefighters in U.S. Those that are firefighters have less time or availability Many departments have major shortage in daytime firefighter availability and response Infrequent use of larger Fire Apparatus (good reason to share), use of smaller service type vehicles Budgets, Cost Sharing and Allocation of funds, community growth

MFD – SBFD Current Department Advantages Current Staffing:

Strong volunteerism right now. Fully staffed and dedicated leaders within the ranks. Strong team unity and direction. Cohesive training within each department.

Current Equipment:

Each department has the right equipment to get the job done. Maintenance and replacement schedules are in place for all equipment. Each fire department knows and trains on their equipment. Auto-aid agreements provide the right equipment to each scene.

Current Facilities:

Each department has a newer facility that meets the current needs. Each department feels like their station is home base. The stations are placed to serve their communities the best currently.

MFD – SBFD: What are the Challenges

66.00%26.00%

8.00%

U.S. Fire Departments by Type 2014

All Volunteer Combination Career

Historical Statistics 2002-2014DEPT TYPE COST 2002 2007 2011 2014All Volunteer $ 76% 70% 67% 66%Combination $$$ 18% 22% 25% 26%All Career $$$$ 6% 8% 8% 8%

MFD – SBFD Department Challenges Current Staffing:

Maintaining current staffing numbers as people join and leave Keeping the training consistent between departments Continuing to develop leadership with the limited time we have Increased call volumes putting stress on staff

Current Equipment: Balancing the budget needs with equipment replacement schedules Forecasting future equipment needs and associated cost

Current Facilities:

As Minnetrista grows are the current facilities in the best locations? Can current facilities handle future growth? Personnel and equipment? Budgeting for updating current buildings to meet future needs.

MFD – SBFD Partnership or Shared Services

ADVANTANGES:

Better overall strategic planning for future with longer term contracts. Restructuring of administration for effectiveness and efficiency. Improved service through more efficient resource utilization. Improved capital spending on equipment and fire apparatus. Cohesive and better planned training. Standardized documentation and procedures for each department. Utilizing facilities, apparatus, and equipment most effectively.

MFD – SBFD Partnership or Shared Services

CHALLENGES:

Current wage and pension plan inconsistency Maintaining fire department identities and ownership Establishing appropriate and acceptable organizational structure Allocating staff to different locations for future duty crews Allocating financial revenue appropriately Truck and equipment replacement strategies and planning Placement of apparatus, equipment and resources Possibility of needing another station as community grows Increased cost with fulltime administration personnel needed

MFD – SBFD Summary Comments

• The volunteer fire service is a long-standing tradition that encompasses not only the fire fighters but their families as well.

• The erosion of the volunteer fire service has economic and social ramifications.

• As cities move to paid full-time fire fighters there will be an increase financial need that goes along with that as well.

• The fire service is still made up of around 68% volunteers and are the key responders in almost any type of emergency.

• Paid on call fire fighters are not only cost effective but provide great role models for volunteerism in the cities they serve.

MFD – SBFD Summary Comments • Fire Chief Greg Pederson and I feel we need to make pro-active thoughtful changes

soon to head off more expensive reactive options to a larger problem. We know that change for some is exciting and for others it produces fears of the unknown. We think we can start with a couple of small ideas so when the larger ones come around, they will not seem as daunting.

Potential Action Items:

Produce a 2 year training schedule that is the same for both departments Have both departments train together multiple times throughout the year Increase auto-aid assignments between Mound and St. Bonifacius. Evaluate future apparatus replacement schedules not to duplicate equipment Budget for cooperative duty crews that will begin at a future date Begin developing a 2, 5, 10, and 20 year plan.

We will be stronger and serve our communities better in the end because of actions now. ~ Fire Chief’s Greg Pederson & Eric Anderson

Discussion……..

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