New PBIS Coaches MeetingSeptember 2, 2010

Gain knowledge about coaching Acquire tips for effective coaching Learn strategies to enhance coaching

efficiency

Communicate with team (phone calls, emails, attend team meetings)

Ensure that team has an agenda, data, action plan

Ensure team communicates to staff (Marketing)

Provide awareness presentations (Marketing) Make connections-school to school etc Communicate with Stefanie (Invite to

meetings, pep rallies, etc)

1.) “Positively Nag” and “Cheerlead”2.) Empower the Team Leader/Internal

Coach3.) Be a resource for information and a

liaison4.) Facilitate Data-Based Decision-Making5.) Facilitate PBIS Implementation at

School

Provide frequent, positive communication Find positives in school data Provide edible reinforcers, thank you’s, kudos Celebrate successes

◦ Cc-ing key people, PR contact, presentations Encourage positive behavior by

administrator Maintain coaches’ school binder

◦ Means of documenting efforts and celebrating success

Encourage team’s documentation of programming

Meet with TL outside of scheduled meetings◦ Work “behind the scenes”◦ Establish rapport, encouragement, guidance

Foster the image of the TL◦ Within Team meetings and School system

Work Collaboratively

Offer tools from toolkit and other resources

External Coach Internal Coach/Team Leader

Ensures the team meets regularly Sets the dates for meetings

Offers tools to assist in record keeping, team evaluations, etc.

Checks accuracy of records, directs team in evaluation

Ensures equal distribution of roles and responsibilities

Assumes the role of leader, delegates, assigns tasks

Ensures the team is using data for decision making

Refers the team to the data during team meetings

Attend coaches’ meetings and other training opportunities

Collect data for decision-making and complete all required surveys/tasks

Distribute information (“timing is everything”)

Reestablish your purpose at the first meeting for the new year:◦ Define team purpose◦ Be ready to accommodate membership changes◦ Have resources available to familiarize new members◦ Review how members interact (ground rules, role &

responsibilities, conflict & conflict resolution, etc)◦ Review how decisions are made (brainstorming)◦ Review team’s structure (regularly scheduled meetings,

agendas that are time limited) A team focuses on both tasks and group process Team members are equal

Establish process for members who leave & new members join team◦ Identify new team members to replace members who left◦ Best if done before school starts◦ Best to pick new members who have a vested interest in

improving climate across campus◦ Be ready to share Action Plan, Team Minutes, Training

Materials…

Establish process for change in administration◦ Who is responsible for talking to new administrator about

PBIS◦ Share Action Plan, Meeting Schedule, Training

Materials…

Regularly scheduled meetings (scheduled in advance)

Purpose of meeting clearly stated Agenda for meeting is time-framed Meeting place is quiet & free from distractions Ground rules established & followed

(attendance, participation, equality, decision-making)

Team Goals or priorities are established with correlating timeline (Refer to action plan)

Identify a process for team maintenance◦ No one person is responsible for team’s success◦ Incentives for team members◦ Ways to maintain high moral

System:◦ Manage conflict in place & followed◦ Manage other team inhibitors (off-subject talk, lack of

agreement)◦ For decision-making in place & followed (participative,

consensus)

Evaluating the meeting and overall team function—via surveys and focused questions

If you are doing a PBIS newsletter share an article, borrow ideas from other schools

Contact Stefanie when you need assistance

Have team leaders in your same county share email address so that they can share ideas

Go back and look at your old Action Plans and Activities from the School-wide Training you might find some ideas you forgot about

With team: (should be done at initial team meeting)◦ Share end of the year data (Discipline, Attendance, …)◦ Share team evaluations◦ Share results of Benchmarks of Quality or SETS◦ Share results of Staff and/or Student Climate Surveys

With entire faculty: (should be done at faculty kick-off)◦ Share end of the year discipline data◦ Share results of Staff and/or Students Climate

Surveys and proposed changes as a result

Notice trends & peaks: ◦ Identify students who will need more support◦ When to do booster trainings for staff?

Students?◦ What expectations need to be focused on at

beginning of year? Mid year? End of Year?◦ Are there new settings that need rules?◦ When settings need a refresher training?

For Students:◦ Review Expectations and Rules for each established

setting

◦ Review Rewards and Consequence procedures

For All Staff◦ Beginning of Year

Expectations, Rules Classroom vs. Office referrals Referral Process Rewards Consequences Changes Made Based on Survey Results

◦ Mid-Year Topics based on data Topics selected based on input from staff and administration

Make sure all staff have resources from year 1:◦ Poster of expectations and rules◦ Discipline Process Flowchart◦ Referral Forms◦ Lesson Plans◦ Recognitions

New Staff ◦ New Teacher Meetings◦ Mentor