New OVERVIEW AND SCRUTINY COMMITTEE · 2019. 7. 15. · Treasury Management Outturn Report No...

OVERVIEW AND SCRUTINY COMMITTEE

AGENDA

Meeting to be held in Council Chamber,

Retford Town Hall, DN22 6DB

on Tuesday, 23rd July 2019

at 6.30 pm

(Please note time and venue)

Please turn mobile telephones to silent during meetings. In case of emergency, Members/officers can be contacted

on the Council's mobile telephone: 07940 001 705.

In accordance with the Openness of Local Government Bodies Regulations 2014, audio/visual recording and photography at Council meetings is permitted

in accordance with the Council’s protocol ‘Filming of Public Meetings’.

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Membership 2019/20 Councillors: J.P. Bowker, R.B. Carrington-Wilde, D. Challinor, A.K. Coultate,

D.J Merryweather, J. Naish, C. Plevin, D.R. Pressley, M. Richardson, J. C. Shephard, H Tamblyn-Saville and M.G. Watson

Substitute Members: Any Member except those appointed to the Cabinet Quorum: 3 Members

Lead Officer for this Meeting Jonathan Brassington Administrator for this Meeting Linda Dore

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23rd JULY 2019

AGENDA

1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS * (Members and Officers' attention is drawn to the attached notes and form)

(a) Members (b) Officers

3. MINUTES OF THE MEETING HELD ON 18th JUNE 2019 * (pages 5-11) 4. MINUTES FOR ACTION AND IMPLEMENTATION * (pages 13-14) 5. OUTSTANDING MINUTES LIST * (page 15) 6. FORWARD PLAN * (pages 17-19) SECTION A – ITEMS FOR DISCUSSION IN PUBLIC Key Decisions 7. KEY DECISIONS OF CABINET 9TH JULY 2019* (pages 21-29) 8. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES *

(a) Performance Indicator Outturn Report – Quarter 4 2018/19 (pages 31-62) Other Decisions 9. WAIVE OF CALL-IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE None. 10. POSSIBLE CALL IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS (To follow if any) 11. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES *

(a) Statutory Guidance on Overview and Scrutiny in Local and Combined Authorities (pages 63-112)

(b) Overview and Scrutiny Committee Work Programme 2019/20 (pages 113-121)

Scope for Cycling Strategy (pages 123-128) Exempt Information Items The press and public are likely to be excluded from the meeting during the consideration of the following items in accordance with Section 100A(4) of the Local Government Act 1972. SECTION B - ITEMS FOR DISCUSSION IN PRIVATE

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Key Decisions 12. KEY DECISIONS OF CABINET 9TH JULY 2019* (pages 129-130) Other Decisions 13. WAIVE OF CALL-IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE 14. POSSIBLE CALL IN OF DECISIONS MADE BY CABINET OR BY CABINET

MEMBERS

(To follow if any).

15. ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT * Report attached + Verbal report

NOTES: 1. The papers enclosed with this Agenda are available in large print if required. 2. Copies can be requested by contacting us on 01909 533252 or by e-mail:

[email protected]

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D R A F T

OVERVIEW AND SCRUTINY COMMITTEE Minutes of the Meeting held on Tuesday, 18th June 2019 at Worksop Town Hall Present: Councillor: J C Shephard (Chair) Councillors: J Bowker, D Challinor, R Carrington-Wilde, A Coultate, S Fielding,

D R Pressley, M Richardson and H Tamblyn-Saville. Officers: B Alderton-Sambrook, J Beresford (Agenda Item No. 6 only), S Brown, L Dore,

R Gadsby, D Hill (Agenda Item No 8(a) only), E Prime, N Taylor and E Whittles. Others in Attendance: Councillor J Evans: Cabinet Member - Finance (Agenda Item No. 8(a)

only). (Meeting commenced at 6.30pm). (The Chair welcomed all to the meeting and read out the Fire Evacuation Procedure. There were no members of the public present). 1. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors H M Brand, M Charlesworth, D Merryweather, J Naish, C Plevin and B Tomlinson, 2. DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS (a) Members There were no Declarations of Interest by Members. (b) Officers There were no Declarations of Interest by officers. 3. MINUTES OF THE MEETING HELD ON 2ND APRIL 2019 RESOLVED that the Minutes of the meeting held on 2nd April 2019 be approved.

4. MINUTES FOR ACTION AND IMPLEMENTATION The Committee was advised that East Midlands Ambulance Service (EMAS) had not yet provided the information regarding performance measures and response times as agreed at the meeting held on 2nd April 2019. (A reminder asking for the information had been sent two weeks ago). Following discussion it was suggested that as EMAS are to be invited back to a future meeting, if they have not responded prior to this they will be asked to bring the information outstanding with them. In reference to the Canch Masterplan, (Key Decision No. 741), the Committee was advised that much of the work proposed is dependent upon capital funding and currently there are

Agenda Item No. 3

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insufficient funds to enable any progress on projects. Further update reports to Cabinet will subsequently be received by the Committee as the report is a Key Decision. RESOLVED that:

1. The Minutes for Action and Implementation be received. 2. EMAS be asked to bring information regarding performance measures and response

times with them to their next presentation to the Committee if it has not been received beforehand.

5. OUTSTANDING MINUTES LIST RESOLVED that the Outstanding Minutes List be received. 6. CHANGE OF AGENDA ORDER The Chair advised there would be changes to the order of Agenda items to accommodate those invited to attend and speak at the meeting. RESOLVED that the Agenda order be altered to accommodate those invited to speak at the meeting. SECTION A – ITEMS FOR DISCUSSION IN PUBLIC Key Decisions 7. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES (a) Financial Outturn 2018/19 (Key Decision No. 748) The Head of Finance and Property informed the meeting that the report provided Members with a summary of actual income and expenditure on the last quarter of the year in regard to outturn against budget and included: General Fund Revenue; Housing Revenue Account; Capital Programme; Provisions and Impaired Estimates on Debtors; Usable Reserves; Collection Fund; Balance Sheet and Treasury Management. Overview of General Fund Revenue Outturn for 2018/19 The accounts show an underspend of (£0.911m) on service budgets. There were further savings within Other Budgets and a net pressure on Financing income which gave an underspend of (£0.511m) on the net cost of Council expenditure. During 2018/19 there were various movements to/from reserves leaving a total of £0.575m to be transferred to the General Reserve. The General Reserve has therefore increased from £2.504m at 1st April 2018 to £3.079m at 31st March 2019. Carry Forwards These are not usually requested but for 2019/20, Cabinet was asked to approve the following underspends from 2018/19 to be carried forward: Corporate Training - £0.044m; Corporate Contingency (ref Worksop Town Centre Taskforce) - £0.013m; Legal Contingency (ref Constitution review) - £0.030m. Overview of Housing Revenue Account Outturn for 2018/19 This was underspent by £519,000 as detailed in Section 3.8 to 3.10 and Appendix B. The Head of Finance and Property highlighted the net transfer of £0.614m to the HRA Reserve which increases the balance to £2.283m at March 2019. The £0.614 will be held until the outcome of the Housing Stock Condition Survey is revealed. Capital Outturn 2018/19

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A revised budget approved by Cabinet at its 8th February 2018 meeting for 2018/19 and two Member Delegated Decisions had increased the Capital Programme up to £23.474m. However, the delivery of the Capital Programme had been affected by a number of factors including available staffing resources associated with bringing A1 Housing back in house. Provisions against Future Events Details were set out in Table 3.15. The major provision is for Business Rates Appeals and the Head of Finance and Property advised this was up from £1.534m to £2.072m. Funds not used can be returned into the General Fund. Impaired Estimates on Debtors The Balance in the table at 3.17 showed an increase from £0.437m at 1.4.18 to £0.441m on 31.3.19. The General Fund sundry debt position has increased due to the staged payments of amounts owed to the Council in respect of Community Infrastructure Levy. The Head of Finance and Property highlighted the slight reduction in the General Fund and slight increase in the HRA. Usable Capital Reserves Table 3.19 provided a breakdown of the General Capital Fund and Housing Revenue Account Capital Fund. The majority of the usable capital receipts are ear-marked to finance the 2019-23 Capital Programme. Any movements in existing reserves, or the creation of new reserves, must be approved by Cabinet. Usable Revenue Reserves Revenue reserves are used to fund anything that is not capital in nature and full details were included in Appendix E to the report. The Head of Finance and Property commented on the predicted loss of business rates (£0.575m) due to the closure of the power station at Cottam. Also that new ear-marked reserves have been requested for specific one-off initiatives in 2019/20 (£0.340m). The Collection Fund 2018/19 This accounts for the income from the collection of Council Taxes and Business Rates and their subsequent disbursement to local authority preceptors and central government. The in-year surplus from the Council Tax account was £0.657m at 31st March 2019, however the Code prescribes that the Statement of Accounts only show the element of Council Tax surplus that relates to the Council, i.e. £0.070m as at 31st March 2019. The in-year surplus from the Business Rates account was £3.443m at 31st March 2019, however the Code prescribes that the Statement of Accounts only show the element of Business Rates surplus that relates to the Council, i.e. £1.377m. Pensions During 2018/19, Al Housing staff along with their associated pension liabilities were transferred to Bassetlaw District Council. As a result, pension liability increased by £11.8m to £72m. Balance Sheet at 31st March 2019 The most significant movements in the Balance Sheet noted in the report were the valuation of Property, Plant and Equipment which has increased by £17.8m to £357.6m, mainly due to a revaluation of the Council’s Housing stock and also the Council’s pension liability as mentioned previously. Treasury Management Outturn Report No issues were reported. The Head of Finance and Property responded to questions regarding the Housing Stock Condition Survey, business rate appeals, rent debts and tree works as mentioned in the report. RESOLVED that the contents of the report be noted.

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(Councillor Evans left the meeting). 8. KEY DECISIONS OF CABINET 4TH JUNE 2019 (a) Care Leavers Offer (Key Decision No. 752) RESOLVED that Minute No. 8(a) of Cabinet held on 4th June 2019 be endorsed. (b) Allotment Policy in Relation to the Keeping of Bees (Key Decision No. 742) RESOLVED that Minute No. 9(a) of Cabinet held on 4th June 2019 be endorsed. (c) Health and Safety Service Plan 2019/20 (Key Decision No. 749) RESOLVED that Minute No. 10(a) of Cabinet held on 4th June 2019 be endorsed. (d) Food Safety Service Plan 2019/20 (Key decision No. 750) RESOLVED that Minute No. 10(b) of Cabinet held on 4th June 2019 be endorsed. 9. FORWARD PLAN (Non-Confidential)

At the request of the Chair, a Briefing Note from the Head of Housing regarding Strategic Housing Acquisitions and the Housing Acquisitions Policy (Key Decision No. 754) had been circulated to members of the Overview and Scrutiny Committee prior to the meeting. The Head of Regeneration and the Economic Development Manager had been invited to attend the Overview and Scrutiny Committee meeting to outline particular forthcoming reports:. (a) Enforcement Commercialism (Key Decision No. 746) The Head of Regeneration advised the Committee that the Council has a statutory duty to investigate enforcement matters, however, the service offered by Bassetlaw District Council is over and above the requirement. By making it a chargeable service, the report which was still in draft form, would propose that the income received could be used to fund another officer to deal with planning enforcement. (b) Regeneration and Growth Strategy Review (Key Decision No. 745) The Economic Development Manager advised that the report would provide details of refreshed priorities and action plans for the Regeneration and Growth Strategy 2014-2028. The Strategy had been in place for nearly five years and in order to reflect new and emerging economic and governance changes since it was adopted, the focus now would be on the most pressing priorities and opportunities. The Committee were advised that a business consultation event will take place on 15th July to investigate growth needs over the next five to ten years along with a workshop for Members in September. RESOLVED that the Non-Confidential items on the Forward Plan be noted. (Councillors Coultate and Tamblyn-Saville left the meeting). Other Decisions 10. WAIVE OF CALL-IN / DECISION TAKEN WITHOUT SUFFICIENT NOTICE The Chairman had agreed to a Waive of Publicity for the following report:

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Cash Flow Loan to the Aurora Centre (Key Decision No. 763) The Chief Executive advised the Aurora Centre had asked for immediate cash help and the proactive report was in response to this. RESOLVED that the Waive of Publicity agreed by the Chairman be noted. 11. POSSIBLE CALL-IN OF DECISIONS MADE BY CABINET OR BY CABINET

MEMBERS None. SECTION B – ITEMS FOR DISCUSSION IN PRIVATE 12. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 RESOLVED that, in accordance with Part 1 of Schedule 12A of the Local Government Act 1972, and after considering the public interest test as set out by the officer in the body of the report, Members agreed that the following items of business involved the likely disclosure of exempt information as defined in Paragraph 2 therefore, in accordance with Section 100A of the Act, the press and public be excluded from the meeting: Agenda Item No. 12 – Key Decisions of Cabinet – 4th June 2019 – Paragraph 2 Key Decisions 13. KEY DECISIONS OF CABINET – 4TH JUNE 2019 (a) Housing Service Review (Key Decision No. 738) RESOLVED that Minute No. 13(a) of Cabinet held on 4th June 2019 be endorsed. 14. FORWARD PLAN - Confidential (a) Car Parking Strategy (Key Decision No. 702) The Chair had invited the Chief Executive to the meeting to outline the Car Parking Strategy report which is to be presented to Cabinet at its 9th July 2019 meeting. RESOLVED that the Confidential items on the Forward Plan be noted. 15. WAIVE OF CALL-IN/ DECISION TAKEN WITHOUT SUFFICIENT NOTICE The Head of Corporate Services advised he had consulted with the Committee Chair who had subsequently agreed that an additional report be added to the Forward Plan which asked for the creation of a new administrative post in the Council’s Legal Service. RESOLVED that the decision taken without sufficient notice be noted. 16. POSSIBLE CALL-IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS None. SECTION C – ITEMS FOR DISCUSSION IN PUBLIC Other Decisions

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17. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES (a) Overview and Scrutiny Committee – Work Programme 2019/20: Scrutiny Topics All councillors had been invited to submit topics for scrutiny by the Committee and while the Chief Executive, the Head of Neighbourhoods and the Head of Regeneration were in attendance, the six scrutiny topics received were considered and discussed:

Planning enforcement

Car parking charges (and on-street parking)

The Council’s approach to town centre regeneration

The Council’s approach to climate change, sustainability and the wider green agenda

The ‘Greening’ of Bassetlaw

A Cycling Strategy for Bassetlaw Car Parking The Chief Executive suggested the car parking topic should perhaps be linked to town centre regeneration, however the Committee should note that the issue of on-street parking was a matter for the County Council. The Council’s plans to support businesses, including the car parking strategy, could be part of a scrutiny topic. This meeting has undertaken a pre-scrutiny review of the Car Parking Strategy. Town Centre Regeneration The Council currently has a Commission on Town Centres and the outcome of this can be reviewed by the Overview and Scrutiny Committee when it is completed. Planning Enforcement The Head of Regeneration advised there is already an annual report regarding enforcement and that this was already in the public domain. In addition, the report to Cabinet on 9th July 2019, as mentioned earlier in the meeting, proposes another enforcement officer is added to the structure. A Member noted that both the Council’s Planning Committee and Planning Consultation Group are already updated on important issues and therefore considered that enforcement is currently robustly monitored. Green Issues The Head of Neighbourhoods advised green issues would be a huge cross-cutting issue and that it would be important to look at the particular scope of the topic as it would be easy to stray back into recycling (which was the subject of a review in 2018/19). There are aspects of green issues that the Council has no remit for therefore any scrutiny topic should only consider something that could be put into practice. The Council is proposing to carry out a Green Audit and any future report will be reported to Cabinet, providing the opportunity for Overview and Scrutiny to review the outcome. Cycling Strategy In reference to the cycling topic proposed, the Chair commented that it had been included as part of a topic previously scrutinised under the heading of Sustainable Transport. Cycling initiatives are part of government strategy and also locally D2N2 are developing cycling/walking plans linked to wellbeing. There may be funds available to develop a strategy with funding possibly available through S106 monies and Sustrans. He added that health considerations should be an important aspect of scrutiny along with identifying safe cycling routes between home and work/school.

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The Head of Regeneration advised that the current Local Plan process already considers cycle routes with both Sustrans and other stakeholders consulted regarding new developments. Following discussion the Committee RESOLVED that ‘A Cycling Strategy for Bassetlaw’ be selected as the first topic for scrutiny by the Committee with the other proposed topics of car parking, town centre regeneration and green issues being considered at a later date.

18. ANY OTHER BUSINESS WHICH THE CHAIRMAN CONSIDERS TO BE URGENT As there was no other business to be discussed, the Chair closed the meeting. (Meeting closed at 8.40pm).

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Agenda Item No. 4

MINUTES FOR ACTION AND IMPLEMENTATION SHEET

OVERVIEW AND SCRUTINY COMMITTEE 18/6/19

FROM: Democratic and Electoral Services (DSO) TO: PSO = Policy and Scrutiny Officer CEO = Chief Executive Officer HN = Head of Neighbourhoods HH = Head of Housing The following decisions are brought to your attention for action by the appropriate officers within your Service:

4. MINUTES FOR ACTION AND IMPLEMENTATION RESOLVED that:

1. The Minutes for Action and Implementation be received. 2. EMAS be asked to bring information regarding performance measures and response times with

them to their next presentation to the Committee if it has not been received beforehand. PSO

8. KEY DECISIONS OF CABINET 4TH JUNE 2019 (a) Care Leavers Offer (Key Decision No. 752) RESOLVED that Minute No. 8(a) of Cabinet held on 4th June 2019 be endorsed.

CEO (b) Allotment Policy in Relation to the Keeping of Bees (Key Decision No. 742) RESOLVED that Minute No. 9(a) of Cabinet held on 4th June 2019 be endorsed.

HN (c) Health and Safety Service Plan 2019/20 (Key Decision No. 749) RESOLVED that Minute No. 10(a) of Cabinet held on 4th June 2019 be endorsed.

HN (d) Food Safety Service Plan 2019/20 (Key decision No. 750) RESOLVED that Minute No. 10(b) of Cabinet held on 4th June 2019 be endorsed.

HN ______________________________________________________________________________ ____ 15. KEY DECISIONS OF CABINET – 4TH JUNE 2019 (a) Housing Service Review (Key Decision No. 738) RESOLVED that Minute No. 13(a) of Cabinet held on 4th June 2019 be endorsed.

HH ______________________________________________________________________________________ 17. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES (a) Overview and Scrutiny Committee – Work Programme 2019/20: Scrutiny Topics

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(b) RESOLVED that ‘A Cycling Strategy for Bassetlaw’ be selected as the first topic for scrutiny by the Committee with the other proposed topics of car parking, town centre regeneration and green issues being considered at a later date.

PSO ___________________________________________________________________________________

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Agenda Item No. 5


23RD JULY 2019

OUTSTANDING MINUTES LIST

Members please note that the updated positions are shown in bold type following each item. (PSO = Policy and Scrutiny Officer) Min. No Date Subject Decision Officer

Responsible

140 2.4.19 East Midland Ambulance Service (EMAS)

(2) EMAS will provide Members with additional information on performance measures. (3) EMAS will provide a breakdown of response times in: a. All Districts/Boroughs in Nottinghamshire. b. Any other area identified in the East Midlands with similar rurality / makeup to Bassetlaw. (4) EMAS be invited back to a future meeting to give an update on the Make Ready trial.

PSO

Report(s) to be presented to a future meeting 4 18.6.19 Minutes for Action (2) EMAS be asked to bring information

regarding performance measures and response times with them to their next presentation to the Committee if it has not been received beforehand.

PSO

Report(s) to be presented to a future meeting.

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Agenda Item No. 6

Bassetlaw District Council - Forward Plan 2019/20 - CABINET/COUNCIL 9th July 2019

CABINET 9th July 2019

CABINET 3rd September 2019

COUNCIL 26th September 2019

Car Parking Strategy (Key Decision No. 702) Cabinet Area: Regeneration CONFIDENTIAL

Publication of Updated Local Development Scheme (Key Decision No.519) Cabinet Area: Regeneration


Rent and Service Charges at Priory Court and Other Independent Living Schemes (Key Decision No. 732) Cabinet Area: Housing DEFFERED TO SEPTEMBER

Supported Living Scheme Update (Key Decision No. 653) Cabinet Area: Housing

Performance Indicator Outturn Report – Q4 2018/19 (Key Decision No. 735) Cabinet Area: Policy, Strategy & Communications


Regeneration and Growth Strategy Review (Key Decision No. 745) Cabinet Area: Regeneration

Rent and Service Charges at Priory Court and Other Independent Living Schemes

(Key Decision No. 732) Cabinet Area: Housing

Enforcement Commercialism (Key Decision No. 746) Cabinet Area: Regeneration

Rent Setting for Social Housing from 2020/21 onwards (Key Decision No. 755) Cabinet Area: Housing

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Energy Company Obligation; Eco-Flex – Statement of Intent (Key Decision No. 751) Cabinet Area: Housing

Performance Reporting, Council Plan Actions and Outturn Report – Q1 2019/20 (Key Decision No. 764) Cabinet Area: Policy, Strategy & Communications

Homeless Reduction Act – Review of first 12 months (Key Decision No. 753) Cabinet Area: Housing

Disposal of HRA land at High Street, Walkeringham (Key Decision No. 765) Cabinet Area: Housing

Housing Acquisitions Policy (Key Decision No. 754) Cabinet Area: Housing

Provision of Procurement Service (Key Decision No. 766) Cabinet Area: Finance

Council Plan (Key Decision No. 759) Cabinet Area: Policy, Strategy and Communications

Council Tax Reduction Scheme (Key Decision No. 767) Cabinet Area: Finance

Annual CIL Update Report (Key Decision No. 760) Cabinet Area: Regeneration

Budget Monitoring and Capital Programme Update – Quarter 1 (Key Decision No. 769) Cabinet Area: Finance

Annual S106 Update Report (Key Decision No. 761) Cabinet Area: Regeneration

Grounds Maintenance Service Review Cabinet Area: Neighbourhoods CONFIDENTIAL

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Pay and Grading Review (Key Decision No. 762) Cabinet Area: Policy, Strategy and Communications CONFIDENTIAL

Organisational Review: Finance and Property Services Cabinet Area: Finance CONFIDENTIAL

Cash Flow Loan to the Aurora Centre (Key Decision No. 763) Cainet Area: Finance

Finance and Property Service Review Cabinet Area: Finance CONFIDENTIAL

Legal and Licensing –Administrative Post Cabinet Area: Customer Services CONFIDENTIAL

(Highlighted items were added to the Forward Plan at the Cabinet meeting held on 9th July 2019).

CABINET

The voting members of the Cabinet, which is the District Council’s Executive, are shown alongside their area of responsibility. They are all contactable in writing to Bassetlaw District Council, Queen’s Building, Potter Street, Worksop, Notts, S80 2AH, or by telephoning or emailing as shown below:

COUNCILLOR AREA OF RESPONSIBILITY CONTACT

Councillor Simon Greaves Policy, Strategy and Communications Tel: 07949 129 239 Email: [email protected]

Councillor Kevin Dukes Customer Services Tel : 07887 657 936 Email: [email protected]

Councillor June Evans Finance Tel: 07501 384 492 Email: [email protected]

Councillor Julie Leigh Neighbourhoods Tel : 07432 674 846 Email: [email protected]

Councillor Susan Shaw Health and Community Well-being Tel : 07588 626 763 Email: [email protected]

Councillor Steve Scotthorne Housing Tel: 07805 791 799 Email: [email protected]

Councillor Jo White Regeneration Tel : 07940 001 710 Email: [email protected]

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Agenda Item No. 7

KEY DECISIONS OF CABINET MEETING

HELD ON 9TH JULY 2019

Public Interest Test The author of this report, Cara Hopkinson, Senior Electoral and Democratic Services Officer, has determined that it is not considered to be of a confidential nature as the author(s) of the original report(s) deemed the same. 27. REPORT(S) OF THE CABINET MEMBER – FINANCE – COUNCILLOR J EVANS

(a) Cash Flow Loan to the Aurora Centre (Key Decision No. 763)

Members were asked to approve a £120,000 interest free loan to the Aurora project to

support the Heritage Lottery Funding scheme for the old Worksop Library building.

Members were advised that in 2012 the Council supported Aurora to take over the Grade II

listed building. Aurora were successful in winning £2.1m Heritage Lottery Fund to renovate

the building, the terms of the bid require payments to be made in arrears after various stage

checks. For a small charity like Aurora this causes them cashflow problems which they have

asked the Council to assist with an interest free loan for three years.

The Council originally stipulated that as part of the Library refurbishment there should be a

provision for external access to public toilets. Following the conclusion of The Canch

Masterplan and Members preference for new toilet facilities nearer the splash pool to the

east of the park this has negated the need for Aurora to provide public toilet facilities.

Options, Risks and Reasons for Recommendations

Without supporting Aurora this much needed investment into a local landmark would

get into financial difficulties with cashflow shortfalls which could jeopardise the

£2.1m project.

RESOLVED that:

1. A £120,000 interest free loan to the Aurora project be approved for three years to

cover the cashflow gaps in the HLF grant process.

2. The requirement for the project to provide public toilets at the Aurora Centre be

lifted.

28. REPORT(S) OF THE CABINET MEMBER – HOUSING – COUNCILLOR S

SCOTTHORNE

(a) Rent and Service Charges at Priory Court and other Independent Living Schemes

(Key Decision No. 732)

The Item was deferred to the September meeting.

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(b) Energy Company Obligation (Key Decision No. 751)

The report sought approval to publicise the Energy Company Obligation EC03 Statement of

Intent on the Council’s website.

Members were advised that the Statement of Intent will allow the Council to engage with

energy suppliers to identify households that would benefit from energy efficiency

improvements. The Council is in no way responsible or liable for any of the works

completed; the contract would be between the household, energy supplier and chosen

contractor.


There is a risk that Energy suppliers will not choose to deliver affordable warmth

initiatives; however, without the published Statement of Intent, no improvement work

will be completed in the District.

The Statement of Intent sets out the criteria for eligible households endorsed by

Bassetlaw District Council, which energy suppliers must adhere to. It is the

responsibility of the energy supplier to establish if the household is fuel poor and

qualifies for improvements.

BDC is in no way responsible or liable for any of the works completed; this is a

contract between the household, energy supplier and chosen contractor.

There is no financial implications for BDC, nominations to the energy supplier will

only be required for residents who do not qualify for Warm Homes on prescription.

Households will be allowed to self-refer to the scheme for assessment by the energy

supplier.

The Statement of Intent will allow more than one energy supplier to work within the

District, increasing the chances for improvement works in fuel poor households.

The energy supplier will be required to provide monitoring information as to the

works carried out in the District.

RESOLVED that:

1. The Statement of Intent at appendix 1 of the report be agreed.

2. The Statement of Intent be Published on the Bassetlaw District Council web site to fulfil

the mandatory obligation.

(c) Homeless Reduction Act – Review of first 12 months (Key Decision No. 753)

Members were provided with an update on the impact of the Homeless Reduction Act in

relation to increased costs and demand for the Housing Needs Service.

Members were advised of the five key changes since the Homeless Reduction Act became

law on 2nd April 2018. In 2017 Housing Needs Services began preparation for the new legal

requirements including a full service review in 2018 to re-structure Housing Needs.

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There has been no significant increase in the number of cases however the time spent with

each client has increased. The biggest impact has been on the demand for temporary

accommodation provision. Four temporary accommodation units have been established

which will mitigate the potential impact on budgets.


There was a significant risk the introduction of the Homeless Reduction Act would

lead to a large increase in numbers of those seeking assistance.

A breakdown of approaches is shown in Appendix A. This demonstrates trends have

remained constant and no surge in numbers has occurred. This is consistent with

other neighbouring Local Authorities.

The service of a Section 21 Notice by private landlord remains the number one

cause of homelessness in Bassetlaw and across the UK. The Government has

acknowledged this and plans to amend the legalities around the service of a Section

21 by 2020.

A new partnership is currently under agreement between Dash and Nottinghamshire

County Council. This will provide a ‘call before you serve’ service for Bassetlaw

landlords. This scheme is aimed at providing advice to landlords and may reduce

the numbers of Section 21 Notices. The impact will be monitored by Housing Needs.

Nomination rights have been agreed with the YMCA Bassetlaw District for singles

and couples under the age of 35. This will assist Housing Needs in the placement of

vulnerable clients who may have been rough sleeping.

The biggest impact has been on the demand for temporary accommodation

provision. A full breakdown is shown in Appendix A.

It is the extension of the period of assistance from 28 to 56 days has increased the

need for temporary accommodation. The four units have been in constant use since

they were established. There has been instances of property damage and theft by

clients; the costs associated with miss-use are calculated on an individual basis and

offending clients are re-charged accordingly.

The bulk of cases are now resolved during the prevention stage; this is because we

now have longer to work with clients facing homelessness.

Although there has not been a significant increase in approaches, the time taken

with each client has increased. This is due to the creation of Personalised Housing

Plans and the subsequent need for detailed information.

During 2017/18 the Homeless Prevention budget was under significant pressure.

This budget is utilised to pay Bonds and rent in advance to secure accommodation

for clients in the private sector. To mitigate against potential budget pressure in

2018/19, Housing Needs has secured a partnership agreement with the Credit

Union. This scheme allows clients who have the income to re-pay, access to a low

cost loan. The loan can be used to pay a Bond, rent in advance, or clear rent

arrears.

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The impact of the Credit Union loan scheme on the Homeless Prevention Budget

will be shown in the April 2020 financial report.

A further report will be completed at the end of the financial year demonstrating the

impact on budgets across the Housing Needs Service.

RESOLVED that:

1. The report be noted.

2. Housing Needs continue to investigate the options on temporary accommodation.

3. The additional fixed term post is allowed to end on 17th September 2019 as demand

for services is met by the existing five Officers.

(d) Strategic Housing Acquisitions (Key Decision No. 754)

Members were presented with a report which sought approval to adopt a Strategic

Acquisition Policy and Right-to-Buy (Right of First Refusal) Policy.

Approval would allow the Council the first opportunity to ‘buy back’ properties being sold by

former tenants who acquired their properties under the Right-To-Buy within ten years of the

date of purchase.

Strategic Acquisitions are where Housing Services will seek to increase its stock through the

acquisition of existing stock rather than new build. The main advantages of this route are

speed of delivery (compared to new build), cost, and the flexibility to be able to address

housing needs at a local level.


The Council could choose not to implement a Strategic Housing Acquisitions or

Right of First Refusal Policy, however this would restrict the options that the Council

has available to it to increase its housing stock and address housing needs within

the District.

It may be perceived negatively that the Council is purchasing a property at a

significantly higher rate than it was sold for. The associated policies will ensure that

consideration of the purchase is only made, if the price is lower than the equivalent

new build cost of a replacement property. In addition, the purchase price and works

carried out to the property to ensure that the property meets the Decent Homes

standard will be protected from future right to Buy Discounts below the cost floor for

15 years from the date of purchase.

RESOLVED that:

1. The Strategic Housing Acquisitions Policy be approved and adopted.

2. The Right-to-Buy (First Right of Refusal) Policy be approved and adopted.

3. The establishment of a budget of £400,000 for Strategic Housing Acquisitions within

the Housing Capital Programme be approved.

4. That the Head of Housing, in consultation with the Cabinet Member for Housing, be

given delegated authority to authorise the Council’s Property Manager to purchase

properties that meet the requirements of the Strategic Housing Acquisitions Policy

24

and the Right of First Refusal Policy within the budget agreed in the Housing Capital

Programme report that is presented to Council annually.

29. REPORT(S) OF THE CABINET MEMBER – POLICY, STRATEGY AND

COMMUNICATIONS – COUNCILLOR S GREAVES

(a) Performance Indicator Outturn Report – Q4 2018/19 (Key Decision No. 735)

Members were presented with an analysis of the Performance Indicator Outturn for Q4

2018/19. The report covered 36 indicators in total, across the five service areas.

In relation to CPI034, Building Control, the Cabinet Member for Regeneration advised that

the indicator had dropped from 100% to 94%. The service is a commercial service and

therefore provisions has to be 100%. Performance is below target mainly due to staff

storages. She noted that today the Authority has achieved IS0 9001 which demonstrates

the services ability to consistently provide high service. The Inspector commented that the

service was in top quartile of local authorities inspected. She congratulated officers on the

achievement.

The Cabinet Member for Housing advised that the time taken to relet Standard Voids has

not met target of 21 days however, performance is less than one day above the year end

performance for 2017/18 and the annual target of 23 days.

It was noted that CPI015 and CPI017, subject access requests and FOI requests, would be

dealt with in under Agenda Item No. 16(a).

In response to questions raised regarding recruitment in building control the Head of

Regeneration advised that the post had previously been advertised but was not recruited to.

Following the Grenfell disaster, the competency of Building Control Inspectors is nationally

in the spotlight which we as a local authority can now robustly demonstrate. This may be

attractive to prospective candidates therefore the post will be advertised again shortly.


In presenting performance reports to Members we ensure Portfolio-holders take

responsibility and are committed to ensuring the Council is properly managing

corporate performance.

Effective monitoring of performance allows us to respond to both under-performance

and over-performance. The risk associated with the failure of this monitoring is that

poor performance may be adversely affected without regular scrutiny.

RESOLVED that:

1. The contents of the report and appendices analysing performance for Q4 2018/19

be noted.

2. Thanks be recorded to officers in Building Control for their hard work to achieve the

IS0 9001 accreditation.

3. Thanks be recorded to the Rent Recovery Team.

25

(b) Council Plan (Key Decision No. 759)

Members were presented with a report which recommended the adoption of the structure of

the new Council Plan 2019 - 2023 as set out on Appendix 1 of the report.

Members were advised that the Authority has undertaken a large amount of work on the

Council Plan and wants to build on that work for the future focusing on investment in place,

investment in housing and investment in communities. The Authority is ambitious with clear

ambitions and innovative ideas for the future.

Members welcomed the report and direction of travel for the Authority.

Members were advised that consultation will be undertaken and then the Plan will be

presented to full Council for adoption.


This plan is entirely at Members’ discretion within the maximum financial envelope

and officer capacity the Council can sustain.

The Council needs to consider and establish its priorities to maximise the benefit for

local people. The establishment of three main themes: investment, housing and

communities provides focus for an ambitious programme for the next four years,

until 2023.

RESOLVED that the proposed framework for the new Corporate Plan 2019-2023, as

detailed in appendix 1, be approved and consultation on the Plan commence.

30. REPORT(S) OF THE CABINET MEMBER – REGENERATION – COUNCILLOR J

WHITE

(a) Regeneration and Growth Strategy Review (Key Decision No. 745)

The report sought approval to adopt the approach outlined within the report as a framework

to refresh the strategy and agree the overarching thematic priorities to be included.

A report was presented to Cabinet on 19 March 2019 highlighting the need to refresh the

existing Regeneration and Growth Strategy due to some work areas being successfully

implemented and new and emerging economic changes. In addition, the strategy was

produced as part of a suite of strategies and documents to outline the aspirations for

business development and enterprise growth within North Nottinghamshire, these strategies

had recently been refreshed or were emerging.

Members were advised that the LEPs recent governance review has also been considered.

Four advisory boards will sit beneath the LEP Board and the Investment Board. These

include People and Skills, Place, Growth and Innovation. Councillor J White is now

allocated a Member seat on the Investment Board, Julie Beresford as Economic

Development Manager is acting as Officer representation on the Skills and People Advisory

Board.

26

Since the March Cabinet meeting the existing strategy has been reviewed, the areas that

have been progressed since the strategy was adopted in September 2014 were contained

within the report along with areas which have become priorities since the adoption of the

strategy in 2014.

Consideration needs to be given to the time-period of the new strategy. A consultation event

will be held on for businesses on 15th July and for Members in September.

The Economic Development Manager noted that other local authorities are calling their

strategies a local industrial strategy. She suggested that if approved the document be

referred to as the ‘Bassetlaw Local Industrial Strategy’.

Members were in agreement that the title of the Strategy should be ‘Bassetlaw Local

Industrial Strategy’.

A Cabinet Member commented that it was good to see engagement with D2N2 and that

promoting the rural agenda is important in the District.


Option 1; Members to review and agree actions contained within next steps. This will

provide the framework to refresh the Regeneration and Growth Strategy to reflect

current and emerging needs in the area in light of recent economic changes; to

revise the associated work programmes to address these priorities and present the

latest ‘state of the district’ data.

Option 2; Do not agree actions contained within next steps. An alternative approach

will need to be identified to refresh the strategy

RESOLVED that:

1. The priority work strands identified within 3.17 of the report, to formulate the

framework on which to base the strategy refresh, be approved.

2. Cabinet agrees to participate in a Member workshop in September to discuss and

agree the overarching vision for the area and each work strand with accompanying

strategic priorities that will be used as a basis to write the strategy refresh.

(b) Enforcement Commercialism (Key Decision No. 746)

The report provided Members with information on the potential for the Planning

Enforcement Service to generate income and how the Council can utilise that additionality

in practice to support its service delivery.

Members were advised that the Authority has a statutory duties in terms of planning control,

however there are a number of functions presently being undertaken by the Enforcement

Team that go beyond the legal duties of the Authority which take up officer time that the

Authority can consider charging for.

Some council’s in the south of the country have already adopted charges. The proposal

would help to deliver a pro-active approach to planning enforcement and benefit the

service.

27


Option 1

To consider the costings suggested at 4.8 and the approximate income that could be

generated from enforcement compliance as discussed at 4.3 – 4.9. This would

contribute towards the establishment of a second Planning Enforcement Officer

(depending on the service update) with the cost to the establishment offset at least

in part by the income potential, offering resilience for the service and a move to

income generation to support the service as a whole.

Option 2

To maintain the service as exists and risk service delivery should there be any

issues of absence.

RESOLVED that:

1. The implementation of the charging schedule as set out at 4.7 of the report be

approved for delivering the non-statutory elements of the planning enforcement

function.

2. The proposed change to the establishment and the introduction of a second

Planning Enforcement Officer as outlined in Option 1 at 6.1 of the report be

approved.

3. That an income budget is set up for the new income stream, to fund the second

Planning Enforcement Officer.

(c) Community Infrastructure Levy Annual Update Report (Key Decision No. 760)

Members were provided with information on the monies collected through the Community

Infrastructure Levy (CIL), the total CIL expenditure, how it is administrated and an update

on the “local infrastructure money” aspect. This reporting is a regulatory requirement for all

Charging Authorities in accordance with Regulation 62 of the CIL Regulations 2010 (as

amended).

The Bassetlaw Community Infrastructure Levy came into effect from 1st September 2013.

CIL being a charge which developers must pay towards the cost of infrastructure to support

development.

The majority of the money that is collected will be spent directly on infrastructure defined

within Regulation 123. This is a schedule of priority projects known as the Regulation 123

list and covers strategic infrastructure that is required to support developments across the

District. For Bassetlaw this list is made up of strategic road improvements, secondary

school provision within Worksop and Harworth and Heritage/Cultural Infrastructure on the

Buildings at Risk register.

In accordance with the Regulations, a ‘meaningful proportion’ of CIL receipts are to be

passed to the local town or parish council for the area where the development takes place.

Where a Neighbourhood Development Plan is in place the proportion will rise from 15% to

25%.

28

During the last financial year, there has been £2,035,056.28 collected from 44

developments.


Option 1;That Members agree to the publication of the annual CIL report.

The Council is statutorily required to publish an annual report of the CIL monies

collected in accordance with the provisions of the CIL Regulations 2010 (as

amended).

Option 2; That Members do not agree to the publication of the annual CIL report.

This would leave the Council open to questions around the transparency of process

and conflict with Regulatory requirements.

RESOLVED that the publication of the CIL Annual Report for 2018.19 as set out at 5.1 of

the report be approved.

(d) Section 106 Update Annual Report (Key Decision No. 761)

The report is to provided Members with an update on the Section 106 contributions that the

Council has already received and the money that has been agreed through the planning

process but has yet to be received.


Option 1; Cabinet to review and accept the report

The updated National Planning Policy Framework (Feb 2019) and associated

guidance introduced the expectation that Planning Authorities will publish both

viability statements and developer contributions to increase the transparency of the

planning process. Publishing data around developer contributions will help people

better understand the effect developer contributions have on a local community. By

accepting the report, Cabinet is endorsing the content which enables Officers

continue to work with applicants on the delivery of the requirements of the Section

106 agreements and to secure early and effective defrayal of s106 monies received

(within the stated timeframe). Failure to do so could mean that monies may need to

be paid back.

Option 2; Cabinet to review and not accept the report

The Council would not be compliant with national planning policy if the annual S106

report relating to developer contributions is not endorsed.

RESOLVED that:

1. The content of the annual report be endorsed in accordance with the

recommendation at 6.1 of the report.

2. Officers continue to work up projects with the available funds for inclusion within

future capital programmes (where appropriate).

29

Agenda Item No.8(a)

BASSETLAW DISTRICT COUNCIL


23 JULY 2019

REPORT OF THE DIRECTOR OF CORPORATE RESOURCES

PERFORMANCE INDICATOR OUTTURN REPORT – Q4 2018/19 Cabinet Member: Policy, Strategy

& Communications Contact: Stephen Brown

1. Public Interest Test 1.1 The author of this report has determined that the contents are not of a confidential

nature. 2. Purpose of the Report 2.1 To present the analysis of the Performance Indicator Outturn for Q4 2018/19. 2.2 For Members to consider the analysis of our performance in Q4 2018/19. 3. Background and Discussion General Analysis 3.1 This report focusses on key performance standards and ‘required returns’ to

government. This provides Members with a streamlined report focussed on core responsibilities which we have a duty to deliver on.

3.2 The report attached at Appendix A covers 36 indicators in total, across four of the five

service areas:

Corporate Services;

Finance & Property;

Neighbourhoods;

and Regeneration

31

Analysis of Exceptions 3.4 The following PIs have failed to meet target in Q3: PIs at Red

CPI015

CPI016 CPI017

% of data protection subject access requests dealt with in the designated time (30 day rule) has not met target. Compared to 2017/18 there has been a significant increase in demand for SARs. Since the introduction of GDPR (25th May 2018), more publicity about data protection has played a part in this large increase of requests. It is also worth noting that there is no longer a charge for SARs. The statutory time limit for dealing with data protection requests was not met. Over the year 2018/19, 95 out of 104 requests were dealt with in the designated time. During Q4, 27 out of 27 dealt with in 10 days. There has been an improvement in performance compared to the same quarter in 2017/18. % of FOI requests dealt with in the designated time has not met target. In Q4 the Council received 177 FOI requests, and responded to 163 within the statutory time limit of 20 working days. 14 responses were sent beyond the time limit.

CPI034 CPI073a CPI063

SPI026

Building Control – % of Full Plans applications processed within the statutory time. Performance is below target mainly due to the unit being unable to recruit to a post made vacant in September 2018 and thus workload on remaining team members is proportionally higher. Average time taken to relet Standard Voids has not met target of 21 days however, performance is less than one day above the year end performance for 2017/18 and the annual target of 23 days. Improved street and environmental cleanliness – fly tipping has not met target. The rating for this PI is the result of a calculation comparing the number of fly-tipping incidents received by the Council against the number and type of enforcement actions which have been implemented in the same period. In relation to enforcement actions taken, it accounts for actions ranging from investigations, formal letters etc. through to FPN’s and prosecution cases.

A good score is achieved when, and if, the level of fly-tipping reduces. Unfortunately in Bassetlaw, as in nearly every other District on the Country, the level of fly-tipping has again increased when compared to the same period last year. It is also anticipated that a proposed change to the Environmental Health team structure will release more front line neighbourhood team staff to engage in environmental crime enforcement. % contamination rate of WCA Dry Recyclables has increased slightly over the last 4 quarters, and is exceeding target of 7% by 3.83 percentage points.

32

PIs at Amber

CPI044 Percentage of household waste sent for reuse, recycling and composting. At 25.47%, this has narrowly missed target of 26.00%.

CPI049 Household waste collected per head, in kilos (375.73kg) has narrowly missed target (375.0kg)

4. Implications

a) For service users It is important for us to understand how our services are performing, if we are delivering our ambitions and making a positive difference in our communities. We first need to measure performance and then understand and manage that information, taking corrective action where necessary. As a District Council we are customer focussed. Either directly or indirectly our actions should be having a positive impact on our service users and citizens.

b) Strategic & Policy

The presentation of this suite of performance indicators enables Members to robustly scrutinise statutory areas of performance, thus making it easier to make strategic decisions about performance management issues

c) Financial - Ref: 20/451 None from this report.

d) Legal – Ref: 24/06/2019

None from this report.

e) Human Resources None from this report. f) Community Safety, Equalities, Environmental None from this report. g) General Data Protection Regulations h) Whether this is a key decision, and if so the reference number.

This is Key Decision No. 735 5. Options, Risks and Reasons for Recommendations

33

5.1 In presenting performance reports to Members we ensure Portfolio-holders take responsibility and are committed to ensuring the Council is properly managing corporate performance.

5.2 Effective monitoring of performance allows us to respond to both under-performance

and over-performance. The risk associated with the failure of this monitoring is that poor performance may be adversely affected without regular scrutiny.

6. Recommendations 6.1 That Members note the contents of the report and appendices analysing our

performance for Q4 2018/19. 6.2 That Members determine if any further action is required to address areas of performance that are currently off target.

Background Papers Location

Pentana reports Policy and Communications, Corporate Services

34

PI Outturn - Q4 2018-19 final

A summary of statutory performance standards and required returns monitored as part of the Council’s Performance Management Framework.

PI Status

Alert

Warning

OK

Unknown

Data Only

Long Term Trends

Improving

No Change

Getting Worse

Short Term Trends

Improving

No Change

Getting Worse

Corporate Services, Cllr K. Dukes

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name

June 2018 September 2018 December 2018 March 2019 Gauge Format Type Status Value Target Note Status Value Target Note Status Value Target Note Status Value Target Note

CPI015 % of data protection subject access requests dealt with in the designated

100.00%

100.00%

85.71%

100.00%

YTD 6/7 requests dealt with in

scheduled time. For Q2 5/6

requests dealt wit in designated time.

93.75

% 100.00%

YTD 15/16 requests dealt with in scheduled time.

For Q3 9/9 requests dealt wit

in designated time. Compared to

2017/18 there has been a significant

95.83

% 100.00%

YTD 23/24 requests dealt with in

scheduled time. For Q4 8/8 requests

dealt within designated time.

Compared to 2017/18 there has been a significant

Aim to Maximise

35

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


time (30 day rule)

increase in demand for SARs as in the whole of

the year only 3 requests were

received.

increase in demand for SARs as in the whole of the year only 3 requests were received.

Since the introduction of

GDPR (25th May 2018), more

publicity about data protection has

played a part in this large increase of

requests. It is also worth noting that

there is no longer a charge for SARs.

CPI102a Average number of days to complete and process new Housing Benefit/Council Tax Reduction claims

31.75 days

32.00 days

Outcome on target

Advised by Elaine Simmonds PI

target changed to 32 days - Have

amended accordingly.

28.70 days

32.00 days

Work plans are reviewed regularly to ensure targets

are met.

21.60 days

32.00 days

Regular reviews and tailored

management of incoming workload,

outstanding processes and staffing levels

ensures that we are able to meet

performance indicators.

20.95 days

32.00 days

Continuing monitoring and

workload adjustments have

seen steady performance which is much improved on this time last

year.

Aim to Minimise

CPI102b Average number of days to complete and

7.72 days

10.00 days

Outcome on target

7.08 days

10.00 days


are met.

6.41 days

10.00 days



outstanding processes and

4.50 days

10.00 days



seen steady performance which

Aim to Minimise

36

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


process Housing Benefit/Council Tax Reduction changes in circumstances

staffing levels ensures that we are able to meet


is much improved on this time last

year.

CPI142 Number of conversations at Community Events

520 250

We attended 11events this

month and had 347 conversations

Worksop Carers Roadshow -22

Kilton Forest Golf Club - Alzheimer's Society Dementia Friends Event - 6

Torworth and Ranskill Festival -

106 Blyth Summer Fair

-17 Armed Forces Day

-Retford - 48 Kings Park 80th Anniversary - 60 Shireoaks Armed Forces Day - 40 Equaliteas - 8 The Crossing

Summer Fair - 28 Beckingham

Summer Extravaganza - 12

YTD-520

1315 500

We attended 9 events this month

and had 314 conversations

Scrooby Show-21 Langwith Show-29 Worksop Charter

Day-29 North Leverton

Windmill Saturday-47

North Leverton Windmill Sunday-

63 Fresher's Fair North Notts College-65 Cuckney

Neighbourhood Planning -13

Rural Conference-1 Bassetlaw CCG – AGM-10 Flu Fayre

– Worksop-36

YTD 1315

1735 753

We attended 2 events this month

and had 59 conversations

Priory Christmas Fair- 32

Tuxford Tree Lighting -27

YTD 1735

1802 1000

There were no engagement events

in March.

Aim to Maximise

37

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


conversations

CPI153 Time taken to refer request for service gathered at Community Events

1.43 days

5.00 days

There were 58 requests for

services most of which were

completed within 1 working day the

average for Qtr 1 is 1.47.

1.07 days

5.00 days

There were 53 requests for service

48 were referred within 1 working

day. The remaining 5 were referred within 6 working days due to staff

leave. The average for Qtr 2 was 1.07

days

1.26 days

5.00 days

There were 33 requests for

service 28 were referred within 1 working day. The remaining request

3 were referred within 4 working days due to staff

leave and 2 within 9 working days due to clarifying details.

The average for Qtr 3 was 1.26

days

1.00 days

5.00 days

There were 4 requests for service

4 were referred within 1 working

day. These were all completed within 4 working days. The average for Qtr 4

was 1 days

Aim to Minimise

NEW140 Total amount of Discretionary Housing Payments awarded (DATA ONLY)

£41099.56

N/A

DHP applications being promoted by

the Welfare and Benefit teams.

£124845.2

3 N/A

Welfare team are busy and the

number of DHP applications is on

the increase.

£151961.5

8 N/A

Number of welfare appointments are increasing and is

expected to continue increasing

due to the future changes to

Universal Credit.

£208376

Steps were taken to ensure that

maximum use of the budget was made

Aim to Maximise

CPI016 % of data protection requests dealt with in designated time (10 day rule)

84.85

% 100.00%

This period covers the first two months that are under DP

act 1998 , 5 replies have gone over the 10 working days.

87.27

% 100.00%

YTD 48 out of 55 dealt with in

designated time. During Q2 20 out of 22 dealt with in 10

days A new member of staff

has been appointed and will be starting

shortly..

88.31

% 100.00%


designated time. During Q3 20 out of 22 dealt with in

10 days A new member of staff

has been appointed and is currently training.

91.35

% 100.00%


designated time. During Q4 27 out of 27 dealt with in 10 days. There has

been an improvement in

performance compared to the

Aim to Maximise

38

There has been an improvement in

performance compared to the same quarter in

2017/18.

same quarter in 2017/18.

CPI017 % of FOI requests dealt with in the designated time

96.30

% 100.00%

In Q1 the Council received 163 FOI

requests, and answered 157

within the 20 day time-limit. Of the 6

that were not answered within that time-limit, all were answered

within a total of 21-30 days.

93.30

% 100.00%

Of 150 FOI requests received in Q2, the Council responded to 140

within the statutory timescale, and 10 were answered

outside of the 20 day deadline. (This data does not relect

cases where a Council may have

agreed an extension to the time limit with

requester). As a note; Each Council

area has a nominated FOI

Contact who has responsibity for

responding to FOI requests for their

service area. Some FOI contacts have left the Council in the last 1-2 years and new contacts have taken over

responsibility. This does not seem to have resulted in a drop in response times for those

service areas and responses, which

96.00

% 100.00%

In Q3 the Council received 126 FOI requests. Of those

the Council responded to 121

within the statutory time limit of 20

days. Responses to 5 fell outside of

the time limit.

92.10

% 100.00%

In Q4 the Council received 177 FOI

requests, and responded to 163 within the statutory

time limt of 20 working days. 14 responses were sent beyond the

time limit.

Aim to Maximise

39

did not meet the deadline, are not attributable to a specific service

area, bure spread across service

areas. We are likely to see an increase in FOI requests as

a result of the Housing Service returning to the

Council (A1 Housing previously dealt with it's own FOI requests) and

there is now a nominated FOI

contact for Housing.

CPI102 Time taken to process Housing Benefit/CTR new claims and change events

8.92 days

14.00 days

Outcome on target

8.40 days

14.00 days


are met.

7.44 days

14.00 days



outstanding processes and staffing levels

ensures that we are able to meet


5.21 days

14.00 days



seen steady performance which is much improved on this time last

year.

Aim to Minimise

40

Economic Development, Cllr J. White

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


CPI033a Majors allowed on appeal against major decisions

.00%

10.00%

9 Appeals decided between

01/04/2018 and 30/06/2018. Non classed as major

applications

20.00

% 10.00

%

Out of 10 Appeals Decision 2 were

Major Applications both Allowed on appeal= 20%.

Major decisions made in Q2 = 4

(Planning PS2) = Majors Allowed on

appeal against Major decisions -

50%.

Out of 10 Appeals Decision 2 were

Major Applications both Allowed on appeal= 20%.

Major decisions made in Q2 = 4

(Planning PS2) = Majors Allowed on

appeal against Major decisions -

50%.

Q2 - Out of 10 Appeals Decision 2

were Major Applications both

Allowed on appeal= 20%.

Major decision

.00%

10.00%

No major application

included in the return between 01/10/2018 and

31/12/2018

.00%

10.00%

No major application included

in the return between

01/01/2019 and 31/03/2019

Aim to Minimise

41

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


made in Q2 = 17 overall (Planning PS2) = (2 / 17 =

11.76% (4 of those major decisions were

refusals) Majors allowed on appeal against all decision made in

Q2 = 229 (2 appeals allowed /

229 = 0.87%.

CPI033b Total number of appeals allowed against total number of decisions

3.00%

10.00%

3 Appeals allowed in Q1 against 211 decisions made (Planning PS2) made in Q1 =

1.42%

.87%

10.00%


0.87%


0.87%

1.06%

10.00%


1.06%

.56%

10.00%

1 Appeal allowed in Q4 against 178 decisions made (Planning PS2) made in Q4 =

0.56%

Aim to Minimise

CPI034 Building Control – % of Full Plans applications processed within the statutory

100.00%

100.00%

100.00%

100.00%

100.00%

100.00%

A Surveyor retired during this quarter

and we were unsuccessful in our recruitment efforts, which affected our ability to maintain

service levels. However,

adjustments to

94.00

% 100.00%

Performance is below target mainly

due to the unit being unable to recruit to a post made vacant in

September 2019 and thus workload on remaining team

members is

Aim to Maximise

42

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


time working practices and the seasonal

reduction in submissions has

enabled us to keep to targets.

proportionally higher.

CPI028 Processing of planning applications: Major applications

100.00%

60.00%

16 out of 16 Major Applications

decided within 13 weeks or within

agreed extension of time

96.97

% 60.00

%



agreed extension of time = 96.97%

97.96

% 60.00

%


decided within 13 weeks or agreed

extension of time = 97.96%

96.43

% 60.00

%

54 out of 56 Major applications


agreed extension of time = 96.43%

Aim to Maximise

CPI029 Processing of planning applications: Minor applications

95.77

% 70.00

%

68 out of 71 Minor Applications



95.04

% 70.00

%

134 out of 141 Minor Applications decided within 8 weeks or within

agreed extension of time = 96.97%.

Between 01/04/2018 and

30/09/2018.

96.63

% 70.00

%

201 out of 208 Minor Applications decided within 8 weeks or agreed


95.11

% 70.00

%

253 out of 266 Minor Applications decided within 8 weeks or within

agreed extension of time - between 01/04/2018 and

31/03/2019

Aim to Maximise

CPI030 Processing of planning applications: Other applications

97.58

% 70.00

%

121 out of 124 Oher Applications decided within 8 weeks or within


98.50

% 70.00

%

262 out of 262 Other Applications decided within 8 weeks or within

agreed extension of time = 98.50%.

Between 01/04/2018 and

30/09/2018.

98.12

% 70.00

%

365 out of 372 Other Applications decided within 8 weeks or agreed


96.90

% 70.00

%

469 out of 484 Other Applications decided within 8 weeks or within

agreed extension of time - between 01/04/2018 and

31/03/2019

Aim to Maximise

CPI033 Planning appeals

33.00

% 30.00

%

9 Appeals decided: 3 Allowed & 6

Dismissed. Period

30.00%

30.00%

3 Out of 10 Appeals Dismissed

between

16.67%

30.00%

2 out of 12 Appeals allowed against

authority's decision

20.00%

30.00%

5 Appeals decided: 1 Allowed & 4

Dismissed. Period

Aim to Minimise

43

allowed 01/04/2018 to 30/06/2018

01/07/2018 and 30/09/2018 = 30%.

to refuse planning applications

between 01/10/82018 and

31/12/2018 = 16.67%

01/01/2019 and 31/03/2019

Finance, Cllr J. Evans

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


CPI104 % of Council Tax collected

25.37

% 24.25

%

Collection is up 0.07% compared to

Q1 of 17-18.

50.82%

48.50%

Targets are being met. where

customers fail to pay action is taken

76.60

% 72.75

%

On target to meet busget

requirements for CT collection

96.55

% 97.00

%

Budget requirements were

hit

Aim to Maximise

CPI105 Percentage of Non-domestic Rates (NNDR) Collected

26.51

% 24.75

%

Collection is 0.52% less than Q1 17-18

but due to revaluation the

collectable amount has changed.

52.60

% 49.50

%

targets are being met. where

custoomers fail to pay, action is taken

79.51

% 74.25

%

On target to meet budget

requirements for NDR collection

98.52

% 99.00

%

Budget requirements were

hit

Aim to Maximise

CPI106 Percentage of Recoverable Overpayments Recovered (HB) that are recovered during period

99.64

% 75.00

% Outcome on target

105.22%

75.00%

New arrangements with HMRC to trace

employers of debtors is paying off and previous

years overpayments have

arrangements in place as well as

good recovery on current year.

87.42

% 75.00

%

This has reduced slightly from

quarter 2. This is partly due to the proactive drives

being undertaken by the Benefits Unit

and Corporate Investigation Team

which have generated higher

overpayments than in quarter 2. Both

teams are reviewing self

81.53

% 75.00

%

Good final quarter has ensured that

the target has been exceeded

Aim to Maximise

44

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


employed and employed

claimants who have not updated their income for

some time and who have neglected to keep the Benefits Unit informed of changes to their circumstances.

Health & Community Wellbeing, Cllr S. Shaw

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


CPPI 3.5.1 Number of premises rated at 3 or above by the National Food Hygiene Rating Scheme (DATA ONLY)

867 N/A

Food premises rated at 3 or above remains high within Bassetlaw. This is

a result of a combination of

positive interventions and routine visits by officers of the Environmental

Helath Team and local businesses compliance with

the law.

The number of food

866 N/A

There are 866 food premise within

Bassetlaw, eligible for the FHR

Scheme rated at 3 (Generally

Satisfactory) and above. There are a total of 952 premise in total rated under

the scheme therefore the

majority of premise within Bassetlaw

are generally satisfactory, good or very good. This

860 N/A

The number of premises rated at 3 or above remains

consistently high at 860. This

represents a high number of positive

interventions by officers of the

commercial team of Environmental Health in order to

ensure premise are rated "Generally satisfactory" or

above under the provisions of the

862 N/A

862 food premise within Bassetlaw

are rated 3 or above under the FHRS.

Only 6 premise are rated below 3. This

represents a consistent approach to enfocement and

advice given to businesses by the Regulatory Team

and the commitment of the

majority of food businesses within

the district to

Aim to Maximise

45

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


businesses rated 3 and above remains

high within Bassetlaw. This is

as a result of positive

interventions from officers of the Environmental

Health team and businesses

complying with food law.

PI Recoded was

previously CPI069

The number of food businesses

rated 3 and above remains high within Bassetlaw. This is

as a result of positive

interventions from officers of the Environmental

Health team and businesses

complying with food law.

98.14% of food businesses in Bassetlaw are

broadly compliant with food law which

is positive for

represents a commitment by

business to operate safe compliant

businesses and the input of officers

from the Environmental Health team in advising and

educating business with regards to

hygiene and food safety.

FHRS. To date there are 795 food premise rated 5, 45

rated 4 and 20 rated at 3.

operate safe, hygienic

businesses.

The majority of food businesses within

Bassetlaw are rated as 3 or above, termed broadly compliant. 791

premise are rated 5 (very good), 48

rated 4 (good) and 23 rated 3 (Generally

satisfactory). This represents a high level of ongoing

compliance for a lot of businesses and

the consistent enforcement of the scheme by officers of the regulatory

team.

46

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


businesses in the area and the

consumers which they serve. It is a reflection of the commitment of

local businesses to food hygiene and

also that of the work of the food safety team to

assist food businesses in complying with

their legal obligations.

CPPI 3.6.2a Number of people attending activities supported by Active Communities Team

9,768 3,788

On target to achieve the annual target figure set of

30,189.

19,07

0 7,575

Checked with assignee and

amended values to cumulative

20/02/2019. RJG. Q1 = 9768 Q 2 = 9302

(Cumulative = (19,070)

Q3 = 9177 Total cumulatively up to end of Q3

(31.12.18) = 28,247 We are working

towards an annual target of 30,189 by 31.3.19 – so should

be reporting exceeding target.

Tony

28,24

7 11,36

3 9177

38,45

7 15,15

0

Year Total = 38,457 Total for Q4 =

10,210

Aim to Maximise

47

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


CPPI 3.6.2b Number of total users at BPL sites (DATA ONLY)

270,2

57 N/A

Q1 270257 Worksop 99766 Retford 94193 Bircotes 56753

Kilton 11174 Transform 8371

572,8

90 N/A

Bircotes users 73419

Retford Users 100556

Worksop Users 104356

Transform Schools 12510

Kilton Users 11792

862,7

58 N/A

YTD 862758 Q3 289868

Bircotes (55503) Retford (99980)

Worksop (107759) Kilton (12717)

Transform (13910)

1,155,746

N/A

Q4 total 292988 Bircotes 57494

Kilton 11084 Retford 101732

Worksop 118756 Transforms Schools

15006

Aim to Maximise

Housing, Cllr S. Scotthorne

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


CPI073a Average time taken to relet Standard Voids

18.49 days

21 days

18.51 days

21 days

Performance continues to be

better than target.

20.62 days

21 days

Performance is better than the

2017/18 year end position and the

annual target despite an increase

in time taken.

23.67 days

21 days

Average performance is less than one day above

the year end performance for 2017/18 and the

annual target of 23 days.

Aim to Minimise

CPI075 Number of homelessness preventions achieved through casework (DATA ONLY)

32 N/A

39 N/A

63 N/A

191 homeless applications were

opened during Q3 - of those 42 were prevented from

becoming homeless and are

still owed a prevention duty and awaiting an

28 N/A

181 homeless applications opened during Q4 - of those 28 were prevented

from becoming homeless and 38 are still owed a

prevention duty and awaiting an

outcome

Aim to Maximise

48

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


outcome

CPI076 Number of cases of homelessness accepted by the Council (DATA ONLY)

0 N/A

No cases were accepted as

homeless during Q1 due to the

introduction of the Homeless

Reduction Act on 3 April 2018.

The Act drastically changed the way Councils had to

deal with homeless households and

amended existing homelessness law

in 5 key ways:

• Improving the advice and information

available about homelessness and the prevention of homelessness

• Extending the period ‘threatened

with homelessness’ from 28 days to 56

days

• Introducing new duties to prevent

and relieve homelessness for all eligible people,

0 N/A

0 applicants were owed a full duty during quarter 2.

0 N/A

No households were accepted as homeless during

Q2

No households were accepted as homeless during

Q3

2 N/A

The introduction of the Homelessness Reduction Act in

April 2018 provided new opportunities to prevent and relieve homelessness prior

to acceptance as being statutory

homeless. This was effective in Q1 -Q3. However, in Q4, 2

cases were not able to be resolved and

were therefore owed a duty of care

to be rehoused.

Aim to Minimise

49

Q1 2018-19 Q2 2018-19 Q3 2018-19 Q4 2018-19

PI Code & Name


regardless of priority need,

intentionality and local connection

• Introducing assessments and

personalised housing plans

• Encouraging public bodies to work together to

prevent and relieve homelessness

through a duty to refer

The Council no longer operates a Drop In or 2 tier

service in view of this, the Housing Needs Tea

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