New or Ending Academic Programs Modified Academic …GOVERNANCE AND ORGANIZATIONAL STRUCTURE History...
Transcript of New or Ending Academic Programs Modified Academic …GOVERNANCE AND ORGANIZATIONAL STRUCTURE History...
GOVERNANCE AND ORGANIZATIONAL STRUCTURE
History 1
Campus Complex 2
Governance Introduction 3
Chart: University of Mary Governance 4
Chart: General Policy Creation and Revision Process Flow 5
Chart: Process for Curricular Changes: New or Ending Academic Programs 6
Chart: Process for Curricular Changes: Modified Academic Programs and Courses 7
Organizational Structure 8
President 8
Chart: Office of the President 8
Executive Vice President 9
Chart: Executive Vice President 10
Intercollegiate Athletics 11
Chart: Athletics Department 12
Chart: Athletic Training Department 13
Public Affairs 14
Chart: Public Affairs 15
Financial Affairs 16
Chart: Financial Affairs 17
Student Development 18
Chart: Student Development 20
Human Resources 21
Enrollment Services 21
Chart: Enrollment Services 22
Chart: Undergraduate Admissions 23
Chart: Graduate Admissions 24
Chart: Graduate and Distance Retention 25
Academic Affairs 26
Schools 26
Chart: Academic Affairs 28
Chart: Student Success Center 29
Chart: Gary Tharaldson School of Business 30
Chart: School of Arts and Sciences 31
Chart: Liffrig Family School of Education
and Behavioral Sciences 32
Chart: School of Health Sciences 33
Chart: School of Health Sciences Division of Nursing 34
Mission Advancement 35
Chart: Mission Advancement 36
Governance Structure 37
Chart: Governance 37
Chart: Advisory Councils (Non-Governance) 38
Chart: Standing Committees and Administrative Structure 39
President’s Council 40
Dean’s Council 40
University Senate 40
Conduct Grievance Committee 40
Faculty Council 41
University of Mary Teaching Faculty Organization 41
Academic Affairs Council 41
Graduate Council 42
Support Staff Council 43
Student Development Council 43
Student Government 44
Student Organizations 45
Athletics Council 45
Corporate Faculty 46
Budget Committee 46
Facilities and Space Committee 47
Campus Beautification and Heritage Committee 47
Chart: Capital Expenditure Approval (CEA) Process Flow 48
Critical Incident Response Team 49
Enrollment Committee 49
Safety and Security Committee 49
University Ministry Advisory Committee 50
Homecoming and Family Week Committee 50
Dining Services Committee 51
Academic Appointment Committee 52
Individually Designed Major Committee 52
Technology Governance Committee 52
Welcome Week Committee 53
Student Retention Committee 53
Academic Standards and Admission Committee 53
Institutional Review Board 54
University Assessment Committee 54
Program Review Committee 54
Arts and Events Committee 55
Uread Committee 55
Convocation Committee 56
Event Services Committee 56
Marketing Committee 56
Board of Regents 56
Alumni Committee 57
Athletic Compliance Committee 57
Appendix:
A Constitution University of Mary Teaching Faculty Organization 58
By-Laws of the University of Mary Teaching Faculty Organization 61
B Constitution of the Support Staff Association 65
Governance and Organizational Structure
The University of Mary is conducted under the sponsorship of the Benedictine Sisters of
Annunciation Monastery, and is incorporated under the laws of the State of North Dakota and is
subject to the civil laws of the United States.
History
The history of the University of Mary is closely associated with the history of the sponsoring
body, the Sisters of St. Benedict of Annunciation Monastery, Bismarck, North Dakota. A
daughterhouse of the Convent of St. Benedict, St. Joseph, Minnesota, Annunciation Monastery
became a separate foundation in 1947. From the beginning, the Sisters of the Bismarck
foundation were committed to a community work of teaching, health care and social service.
The recognized need for education beyond the high school level for people in the area was met in
part by the St. Alexius Hospital School of Nursing, established in 1915 by the Benedictine
Sisters. The Sisters established a junior college in 1955 to meet the educational needs of new
members joining their community.
Mary College was incorporated in 1959 as a four-year degree granting college. Undertaken to
provide an academic program with professional preparation built upon a strong liberal arts base,
it was the only four-year college in Bismarck, the capital of the State of North Dakota. It is
North Dakota’s only Catholic college. Initially, students became either teachers or baccalaureate
prepared nurses. The diploma nursing school at St. Alexius Hospital was phased out in 1962.
It was not until 1968 that Mary College had its own campus and its own buildings. The original
complex, designed by the world-renowned architect, Marcel Breuer, is located approximately six
miles south of Bismarck, overlooking the Missouri River Valley. That first complex of buildings
consisted of a classroom-science center (Harold J. Miller Center), an auditorium (Arno Gustin
Hall), a student residence and college hall.
One year later (1969) Mary College received its first accreditation from The Higher Learning
Commission, A Commission of the North Central Association of Colleges and Schools (HLC-
NCA) and has been granted continued accreditation since.
As the college completed its third decade, it was prepared to move to new levels of excellence.
The move to university status was activated by a five-year plan called “Project ‘86.” History
recorded this new phase in the life of the learning community with the unveiling of the
University of Mary seal on September 27, 1986.
Planning at the University of Mary gives expression to mission, direction to striving toward
quality, and advancement of initiatives pertaining to programs, facilities and technology
infrastructure, and a commitment to a values-based education in the Christian, Catholic, and
Benedictine tradition. Plans have included “Charting the Course,” adopted in August, 1988;
“The Plan for Excellence: Success 2000;” “A Plan for Growth through Change and
Commitment 2001-2009” with its vision for the future as America’s Leadership University; and
“Vision 2030: Education for Life,” adopted in March, 2014.
1
The University of Mary’s listing of majors and programs at the bachelor's, master’s and doctoral
degree levels as well as associate, certification, and pre-professional programs and areas of study
can be found in the current University of Mary Bulletin.
Since its beginning, the University of Mary has sought to respond to the needs of people in the
region and beyond. Its short history is one of rapid expansion. The opening of the Butler Center
for Lifelong Learning in Bismarck added a much-needed site for classes and service to the local
area. With the launching of the then-named “College for Professional Studies” in 1996, the
University opened a center in Fargo, North Dakota in January 1997, offering undergraduate and
graduate programs for the adult learner. Responding to need for services, the University has off-
campus sites with delivery of educational services including distance learning. Student
enrollment has continued to grow from its 1959 count of 69 students.
Although the University of Mary is relatively young, it does have the benefit of a fifteen-century
tradition of learning and scholarship through its sponsoring body, the Sisters of St. Benedict of
Annunciation Monastery. This makes possible and even fosters freedom of inquiry and openness
to change, respect for learning and an appreciation for people of many persuasions with their
varieties of gifts.
Campus Complex
The original complex of buildings, located approximately six miles south of Bismarck,
was designed by renowned architect Marcel Breuer (1902-1981). The Sisters of
Annunciation engaged him to build their monastery and a girls’ high school (which
shared classrooms with Mary College), a complex completed in 1959. Today that
facility serves the University as the Benedictine Center for Servant Leadership.
The Butler Center for Lifelong Learning (1982) provides classroom space within the
city of Bismarck and the Fargo Center (1997 and relocated to 1351 Page Drive in
Fargo, North Dakota, in 2000) serves the region’s eastern area.
Buildings constructed, expanded, or purchased to meet the demands of a growing
student population include the following:
University Hall, Harold J. Miller Center, Arno Gustin Hall, North Residence (1968)
McDowell Activity Center (1973, 1987, and 1992)
Casey Center for Nursing Education (1976)
Deichert Hall and Boyle Hall (1977 and 1989)
Butler Center for Lifelong Learning (1982)
Hillside Hall (1992)
Clairmont Center for Performing Arts (1992)
Greg Butler Hall (1996)
Welder Library (1998)
Leach Field House (2000)
Leach Center for Student Life (2000)
2
A Breuer building (1959 and 1964) purchased from Annunciation Monastery:
o Benedictine Center for Servant Leadership (2000)
o Harold Schafer Leadership Center (2000)
o Boniface, St. Joseph, St. Scholastica, Boniface West Halls (2000)
University of Mary Fargo Center (2000)
Richard Tschider Center (2006 addition to McDowell Activity Center)
Gary Tharaldson School of Business (2008)
The Cloisters: Chesterton’s, Subiaco, Monte Cassino (2013)
Governance Introduction
The University of Mary is sponsored by the Sisters of St. Benedict of Annunciation Monastery.
As a separate corporation, the University is governed by its own board of trustees and is a legal
entity in its own right. The board of trustees bears full responsibility for the administration and
development of the University. Bylaws of the University of Mary outline its powers and duties
which are as follows:
The administrative powers of the corporation pertaining to the management of property,
affairs, business and other concerns of the University as a corporate entity shall be vested
in a governing board known as the Board of Trustees, subject to the provisions of law and
the Articles of Incorporation. (Article VI Section 1.)
Subject to the powers reserved in Article V, the Board of Trustees shall bear full and
complete responsibility for the University as a corporate entity.
It shall formulate and determine such general policies as shall be deemed necessary for
the development and administration of the University. (Article VI Section 6)
The Board of Trustees shall select a chair and other officers of the Board
as provided in Article VII. The Board shall also choose a president of the
University and confirm such other principal officers of the University,
as provided in Article V and Article IX.
Since the board bears full responsibility for the University, final decision making authority rests
with the board. The board has delegated certain responsibilities to the president and the chair of
the board. In these areas they may exercise final decision making authority.
A November 2009 president’s initiative to update the organizational structure is reflected in the
following. Only general descriptions of each administrative unit are included. For current
descriptions of roles and responsibilities, contact the office of the respective vice president,
director of intercollegiate athletics or human resources.
3
University of Mary Governance Chart
Board of Trustees
President
University Senate
Faculty Council
Academic Affairs Council
Graduate Council
Student
Development Council
UMTFO
Schools and Undergraduate
Programs
Schools and Graduate Programs
Student Government
Athletics Council
President’s Council
Support Staff Council
Presidential Liaisons for Policy Proposals:Faculty Council Vice President for Academic Affairs
Academic Affairs Council Vice President for Academic AffairsGraduate Council Vice President for Academic Affairs
Support Staff Council Executive Vice President Student Development Council Vice President for Student Development
Athletics Council Director of Intercollegiate Athletics
4
General Policy Creation and Revision Process Flow
General Policy at the University of Mary is set by the president and presented to the Board of Trustees for approval.
Proposals for new general policies or amendments to existing policies are welcome and can be submitted by a member of the university community to the appropriate governance council or to the subsidiary body of one of these councils.**
The President’s Council may also submit policy proposals directly to the president for consideration.
Members of the administrative staff may submit policy proposals for consideration either through the appropriate governance council or directly to a member of the President’s Council.
The University Senate will be kept well‐informed of policy developments and is charged with widespread dissemination and publication of new general policies and revisions to general policies.
Policy Proposal Proposal sent to Presidential
Liaison**
Presidential Review
Refer to University Senate
Senate Votes
Confer with President’s
Council
President Considers Recommendation and Determines Approval Status
Notice of decision is sent to University Senate
Determination of the option for consultation is at the
discretion of the President
President Considers Recommendation and Determines Approval Status
President Considers Proposal and
Determines Approval Status
Opt. 1
Opt. 2
Opt. 4
Opt. 3
Board of Trustees
Approves or Denies
Board of Trustees
Approves or Denies
Board of Trustees
Approves or Denies
Notice of decision is sent to University Senate
Notice of decision is sent to University Senate
**See Governance Chart for Councils, Subsidiary Bodies, Presidential Liaisons.
5
Curricular change is typically initiated by the faculty and approved by the department, division, school, Academic Council/ Graduate Council, and the President.
Curricular change to begin or end programs is typically initiated by the faculty and approved by the department, division, school, Academic Council/Graduate Council, University Senate, the President, and the Board of Trustees. In certain cases additional approvals may be required by state agencies, accreditors or the U.S. Department of Education.
Curricular Proposal and
Needs AssesmentProposal sent to
Department
Department/Division/School
Approve
Academic/ Graduate Council
Senate Considers Recommendation
Notice of Decision Sent to Academic Affairs
Process for Curricular Changes: New or Ending Academic Programs
Department/Division/School
Disapprove
Proposal Returned to Initiator
Council Disapprove
Council Approve
Senate Approve
Senate Disapprove
President Approve
President Disapprove
Board of Trustees Review
President Considers
Recommendation
6
Curricular change is typically initiated by the faculty and approved by the department, division, school, Academic Council/ Graduate Council, and the President.
Curricular change to begin or end programs is typically initiated by the faculty and approved by the department, division, school, Academic Council/Graduate Council, University Senate, the President, and the Board of Trustees. In certain cases additional approvals may be required by state agencies, accreditors or the U.S. Department of Education.
Curricular Proposal and
Needs AssesmentProposal sent to
Department
Department/ Division/School
Approve
Academic/ Graduate Council
Review
President Considers Recommendation and Determines Approval Status
Notice of Decision Sent to Academic Affairs
Process for Curricular Changes: Modified Academic Programs and Courses
Department/Division/School
Disapprove
Proposal Returned to Initiator
Council Approve
Council Disapprove
7
Organizational Structure
President
The president serves as the principal liaison to the board of trustees in consultation and
collaboration with the President’s Council (university vice-presidents and director of
intercollegiate athletics), the president fosters an environment and establishes policies that bring
about unity of purpose among members of the administration, teaching staff, supporting staff,
students, alumni, sponsoring monastic community, and the external public in the civic and
church communities wherever university sites are located.
While the president, vice presidents, and director of intercollegiate athletics share the challenge
of providing an environment which invites leadership in intellectual endeavors and commitment
to personal growth, all members of the University community are called to be attentive to the
needs of each other and to develop effective communication for maintaining true
interrelatedness.
Office of the President
PRESIDENT
VP Public Affairs
VP Mission Advancement
Director of
Intercollegiate Athletics
VP Academic Affairs
Executive VP
VP Financial Affairs
VP Student
Development
Executive Assistant
to the President
Personal Assistant
to the President
8
Executive Vice President
The executive vice president is responsible to the president. As chief of staff and senior policy
advisor to the president, the executive vice president serves as the university’s chief operating
officer, gives leadership to the administrative and fiscal life of the university on behalf of the
president, and provides coordination and oversight in the development of defined core initiatives
for the office of the president. This includes serving as the president’s primary strategic liaison
with university and community constituencies and articulating the strategic vision for advancing
the mission of the institution in a way that expresses the institution’s Christian, Catholic,
Benedictine identity. The executive vice president assists the president in all areas of
administration in cooperation with the other members of the president’s council and supervises
the vice president for financial affairs, the vice president for student development, the vice
president for public affairs, the director of intercollegiate athletics, the director of human
resources, and the assistant vice president for enrollment services.
9
Executive Vice President
PRESIDENT
VP Public Affairs
Director for Human
Resources
Director of
Intercollegiate Athletics
VP Financial Affairs
VP Student
Development
Executive Vice President
AVP Enrollment
Services
AVP Strategic
Partnerships (AZ)
In-houseCounsel
10
INTERCOLLEGIATE ATHLETICS
The University of Mary encourages students to see themselves as whole and unique individuals.
As higher education is preparation for life and growth in wholeness and as athletics inspires the
educational experience in fostering a strong mind, courage, fortitude, teamwork, fair play and
grace under pressure, intercollegiate athletics is an integral part of the educational program and
student athletes are an integral part of the student body at the University of Mary. The athletic
programs seek to enhance the development of participants as servant leaders, to provide
opportunities for involvement to the entire student body, and to further the public image of the
University.
The University of Mary is an active member of NCAA Division II as part of the Northern Sun
Intercollegiate Conference.
The director of intercollegiate athletics is accountable to the executive vice president, to the
president insofar as required by NCAA, and in cooperation with the other members of the
president’s council, assists the president in all areas of administration. Responsibilities of the
director of intercollegiate athletics include compliance, internal operations, advancement, athletic
trainers, head coaches, and sports information.
Consult the athletic unit/division for job descriptions and responsibilities.
11
Director of Intercollegiate Athletics
Athletics Department
Assistant Director for Athletic Development
and Marketing
Assistant Coaches
Graduate Assistant(s)
Equipment Manager
Administrative Assistant
Compliance Officer(Senior Women’s
Administrator)
Sports Information
Director
Head Athletic Trainer
Athletic Trainers
Graduate Assistant(s)
Faculty Athletic Representative
President
Executive Vice President
Associate Director of
Athletics
Head Coaches(MBA, MWR,
MSO, WSO, WSB, WTE, WSM)
Director of Strength &
Conditioning
Graduate Assistant
Graduate Assistant(s)
Head Coaches
(MFB, MBB, WBB, WVB, Track &
Field)
Assistant Coaches
Graduate Assistant(s)
MBA-Men’s BaseballMWR-Men’s WrestlingMSO-Men’s SoccerWSO-Women’s SoccerWSB-Women’s SoftballWTE-Women’s TennisWSM-Women’s Swimming MFB- Men’s FootballMBB-Men’s BasketballWBB-Women’s BasketballWVB-Women’s Volleyball
Director of
Development/Athletics
12
Dean,School of Health Sciences
Athletic Training Department
Athletic Training Program Director
Head Athletic Trainer
Athletic Trainers
Graduate Assistant(s)
Associate Director of Athletics
Clinical Education Coordinator
Adjunct Teaching Faculty
Curriculum Coordinator
Sports Medicine
Athletic Training
13
Public Affairs
Fundamental to the needs of the University of Mary are the following services initiated and
implemented by the office of public affairs: resource development to insure a financially sound
future, and the maintenance of communications and relations, internally with faculty, staff and
students, and externally with the University's many actual and potential publics.
The vice president for public affairs is responsible to the president and reports to the executive
vice president in the areas of community relations and marketing. In cooperation with the other
members of the president’s council, the vice president for public affairs assists the president in
all areas of administration. The vice-president builds and sustains favorable public opinions
through the management of publications, the news bureau, and special events or promotional
programs.
Consult the office of public affairs for job descriptions and responsibilities.
14
Vice President for Public Affairs
Public Affairs
Director of University Marketing
Director of Digital Marketing
Administrative
Assistant
Assistant Director
of University Marketing
Graphic Design
Specialist(s)
Director of Community Relations
Photographer &
Design Specialist
Media Relations &
Video Specialist
Hospitality Coordinator
Director of Christian
Leadership Center
Communication &
Writing Specialist
DEPARTMENT OF CREATIVE SERVICES
15
Financial Affairs The Office of Financial Affairs is responsible for all matters related to business, finances,
maintenance, physical plant and auxiliary enterprises. Proper and efficient management in these
areas assures the viability of the University, provides a foundation for sound growth, and makes
possible the achievement of the University’s goals.
The vice president for financial affairs is responsible to the president and reports to the executive
vice president for the administration and management of all business and financial affairs. The
responsibilities of this position include conferring with the president and executive vice president
of the University, the chair of the board, and the president’s council in preparation of the annual
budget which is presented to the board of trustees. In cooperation with the other members of the
president’s council, the vice president for financial affairs assists the president and executive vice
president in all areas of administration.
The vice president for financial affairs is responsible for the activities of business services
(bookstore, student accounts, accounting services, purchasing, university dining services, the
physical plant (maintenance, grounds, information, facilities), and financial aid.
Consult the business office for job descriptions and responsibilities.
16
Vice President for Financial Affairs
Financial Affairs
Director of Treasury Services
Director of Physical Plant
Director of Payroll and Budget
Receptionist
Bookstore Clerks
Director of Student Accounts
Director of Bookstore
Director of Financial
Accounting
Accountants and Clerks
Professional Staff
Facilities Planner &
Project Manager
Assistant Director of Physical Plant
Facilities
Coordinators
Maintenance Staff
Mailroom /Print Shop
University Dining
Services
Director of Financial Aid
Professional & Support Staff
Financial
Administrative Specialist
Mechanical and
Electro-Mechanical Supervisors
Grounds Staff
Custodians
Deliveries
Payroll Specialist
Controller
Financial Analyst
17
STUDENT DEVELOPMENT
The existence of student development at the University of Mary reflects the commitment of the
University’s founders and sponsors, the Sisters of Annunciation Monastery, to a philosophy of
learning as a process that engages and transforms the whole person. In this philosophy, there is
an intentional emphasis on promoting the growth of the student not only intellectually, but also
spiritually, morally, socially, emotionally and physically. The focus is to help each student
discern and realize his or her full God-given potential in preparation for servant leadership in
one’s profession, family and civic and religious communities.
The student development profession is the higher education profession specifically dedicated to
understand and facilitate the development of students as whole persons. As educators, student
development professionals seek to engage students in a community environment where
opportunities for personal growth and learning related to student’s developmental needs are a
part of daily student life. Student development professionals typically employ creative
experiential teaching and learning techniques, often in settings outside the classroom, to provide
students opportunities to learn through participation. As service providers, student development
professionals provide support services that facilitate student success and provide needed support
for students with specific needs. At the University of Mary, student development practice is
guided by the 8 Principles of Good Practice for Student Affairs at Catholic Colleges and
Universities:
1. Welcomes all students into a vibrant campus community that celebrates God’s
love for all.
2. Grounds policies, practices, and decisions in the teachings and living tradition
of the Church; builds and prepares the student affairs staff to make informed
contributions to the Christian, Catholic and Benedictine mission of the University.
3. Enriches student integration of faith and reason through the provision of
co-curricular opportunities.
4. Creates opportunities for students to experience, reflect upon, and act from a
commitment to justice, mercy, and compassion, and in light of Christian social
teaching to develop respect and responsibility for all, especially those most in need.
5. Challenges students to high standards of personal behavior and responsibility
through the formation of character and values.
6. Invites and accompanies students into the life of the Catholic church through
prayer, liturgy, sacraments and spiritual direction.
7. Seeks dialogue among religious traditions and with contemporary culture to
clarify beliefs and to foster mutual understanding in the midst of tensions
and ambiguities.
8. Assists students in discerning and responding to their vocations,
understanding potential professional contributions, and choosing particular
career directions.
The vice president for student development reports to the executive vice president regarding
the administration and management of the student development program and student retention
efforts. Programs and services that are a part of Student Development include:
18
The Student Development Office
University Ministry
Counseling Services
Career Services
The Student Health Clinic
Student Life
o Student Activities
o Student Recreation and Wellness
o Residence Life
Campus Safety and Security.
Consult the office of student development for job descriptions and responsibilities.
19
Vice President for
Student Development
Student Development
Director of University Ministry
Director of Student Life
Counselor
Director of
Campus Safety and Security
University Chaplain
Student
Development Office Coordinator
Asst. Director of
University Ministry
Student Health
Clinic(contract)
President
Director of Residence
Life
RD for the University Apartment
Communities
Director of
Student Recreation & Wellness
StudentActivities
Coordinator
Director of Career Services
Executive Vice-
President
Christian Chaplain
Administrative Assistant II
RD for
Hillside Hall
RD for North Hall
RD for the Benedictine
Center Communities
RD for
Greg Butler Hall
Asst. RD for North Hall
RD= Residence Director
Student Volunteer
Program Coordinator
Security Specialist
Security Patrol
(contract)
20
Human Resources
Human resources facilitates various facets of employee recruitment, selection and staffing. The
director of human resources is accountable to the executive vice president regarding planning,
organization, and direction of the activities of the human resources function. Responsible for
records of personnel transactions, the department works collaboratively and extensively with the
vice president for financial affairs, the director of payroll, and with legal counsel. The human
resource function is involved in updates and revisions of employee handbooks.
Consult the Human Resources office for job descriptions and responsibilities.
Enrollment Services
The office of enrollment services facilitates the planning, management, and implementation of
programs necessary to efficiently and effectively recruit and enroll students to the university’s
main campus as well as non-traditional students through the university’s graduate and distance
education programs. Assessing and responding to market opportunities to meet the enrollment
needs of the University of Mary is a responsibility of enrollment services.
The assistant vice president for enrollment services is accountable to the executive vice
president, is responsible for leadership, integration and coordination of components of
enrollment services, and works with the vice president for public affairs.
Consult the office of enrollment services for job descriptions and responsibilities.
21
Assistant Vice President for
Enrollment Services
Enrollment Services
Enrollment Data
Specialist
Administrative Assistant
Administrative
Assistant (Phone Hospitality)
Director of
Graduate and Distance Retention
Director of
Undergraduate Admissions
Director of Graduate
Admissions
All StaffGraduate
Admissions
All Staff Non-Trad Retention
All StaffUndergraduate
Admissions
DeansLiffrig Family School of
Education & Behavioral Sciences
Gary Tharaldson School of Business
School of Health SciencesSchool of Arts & Sciences
22
Director of
Undergraduate Admissions
Undergraduate Admissions
Coordinator for In-State Admissions
Administrative Assistant
Coordinator for
Transfer Admissions
Assistant Director of Undergraduate
Admissions: Distance
Administrative Assistant
Coordinator for
Out-of-State Admissions
NCAA Athletics
Admissions Representative
Admissions
Representative-Offsite
Admissions
Representative
Admissions
Representative
Admissions
Representative
Coordinator for
Strategic Partnerships
(Watford City)
Admissions
Representative(s)-Travelling
23
Director of Graduate
Admissions
Graduate Admissions
Coordinator for
Strategic Partnerships
(Watford City)
Office Coordinator
Admissions
Representative/ Student Success
Advisor
Admissions
Representative(s)
AdministrativeAssistant
Graduate Program Chairs
Liffrig Family School of Education & Behavioral Sciences
Gary Tharaldson School of Business
School of Health Sciences
24
Director of Graduate
and Distance Retention
Graduate and Distance Retention
Administrative Assistant(s)
Butler Center
Student Success
Advisor(s)
Student Success Advisor Butler
Student Success Advisor(s) Fargo
Assistant Director of
Graduate and Distance Retention
Administrative
Assistant(Fargo)
25
Academic Affairs
The academic program of the University of Mary provides a curriculum with a strong liberal arts
base and quality preparation for professional careers with the goal of forming servant leaders.
Core concepts of the undergraduate curriculum include spirituality and ethics, global
stewardship, communication, and critical thinking while graduate competence mastery includes
professional competence, scholarship, valuing, and environmental contexts. The concept of a
community of learners provides the environment for integration of components significant for
personal and professional success including ethical service and citizenship in a diverse world.
The University offers programs which enhance the possibility for success of all students while
maintaining academic excellence. Students are given assistance to help them attain the academic
standards of the University.
The vice president for academic affairs is the chief academic officer of the University
accountable to the president and is directly responsible for all activities of the schools, as well as
graduate studies, the Student Success Center, the library, distance education faculty and
curriculum, the Rome campus, faculty development, academic functions within the registrar’s
office, and institutional research and data management. In cooperation with the other members
of the president’s council, the vice president for academic affairs assists the president in all areas
of administration.
Schools
Schools of the University of Mary are functional units developed around academic disciplines in
support of the mission and vision of the university and to encourage collaboration and
interdisciplinary exchange. Under the general supervision of the vice president for academic
affairs and the school dean, the schools include:
Gary Tharaldson School of Business Accounting, business administration, CIS, information management, MIS, financial
services and banking, organizational leadership, health care administration, marketing,
sport and leisure management.
Graduate programs: master of business administration, master in science in business,
master of project management.
School of Arts and Sciences Art, biology, Catholic studies, chemistry, economics, engineering science, English,
environmental science, geography, history, mass communication, mathematics, music,
philosophy, physics, political philosophy, political science, pre-professional studies,
public relations, science, sociology, Spanish, speech, theater, theology.
26
Liffrig Family School of Education and Behavioral Sciences Criminal justice, elementary education, physical education and health, psychology, social
work, secondary education, special education.
Graduate programs: master of science: addiction counseling, clinical mental health,
school counseling; master of education, doctor of education.
School of Health Sciences Athletic training, communication sciences and disorders, exercise science, medical
laboratory science, human performance science, nursing, radiologic technology;
respiratory therapy.
Graduate programs: master of science in nursing, master of science in occupational
therapy, master of science in bioethics, master of science in clinical exercise physiology,
master of science in kinesiology, master of science in speech language pathology, master
of science in sports and physical education administration, doctor of physical therapy,
doctor of nursing practice.
Each school has an appointed dean charged with responsibility to accomplish school functions
and who is provided with authority commensurate with carrying out such responsibilities.
Immediately accountable to the vice president for academic affairs, the dean leads the school in
its work including planning, organizing, directing, and evaluating.
The Emerging Leaders Academy, an honors leadership program designed for highly-motivated,
capable students and based on the belief that students grow in leadership and become “servant-
leaders” through project experience and service, is a component of each school.
Consult the office of academic affairs for job descriptions and responsibilities within the
academic affairs division.
27
Vice President for Academic Affairs
Academic Affairs
Director of the Student
Success Center
Assistant VP for Academic Affairs-UG Programs and
Faculty Development
Dean, School of Arts & Sciences
Dean, Liffrig Family School of
Education & Behavioral Sciences
Asst. VP for Academic Affairs-Graduate Studies
and Research
Dean, School of Health Sciences
Dean,
Gary Tharaldson School of Business
Director, Library Services
ExecutiveAssistant
Director of Institutional Research
Director of University
Compliance
Librarians/Staff
Veterans Advisor
Director of University
Technology
Graduate Chairs
and Program Directors
Staff
Registrar
CIO
CTO
Legal Counsel (with Exec. VP)
Data Entry
AIMS Module Manager
Assistant Registrar
Data Specialist
Transcript Evaluator
Administrative Assistant
DBA (open)
Programmer/
Analyst(open
Data Manager(open)
GraduateAdmissions
Director of
Instructional Technology
28
Vice President for Academic Affairs
Student Success Center
Administrative
Assistant
Director of the Student Success Center
Director of Student
Accessibility Services
Director of SSS/TRiO
Director of Academic Advising
Student
Counseling
Career Services
Coordinator of
Freshman Seminar and Academic
Advisor
Tutor Coordinator
and Academic Advisor
Student Support Services Advisors
Tutors
Assistant Vice President for Academic Affairs-
UG Programs
29
Gary Tharaldson School of Business
Chair of Graduate and Distance
Education
Chair of Undergraduate
Programs
Administrative
Assistant
Dean
School of Business
Graduate Faculty and Advisor for
Graduate Studies
Accounting
Program Coordinator and
Faculty
Director of Corporate Relations
Faculty
DistanceEducation
AdministrativeAssistant
CIS Program
Coordinator and Faculty
Sport Management
Program Coordinator/
Faculty
Finance Program
Coordinator/ Faculty
Management
Program Coordinator/
Faculty
Internship Program
Coordinator/ Faculty
Asst. VP of
Academic Affairs for Graduate
Studies & Research
Graduate Admissions
30
School of Arts and Sciences
Dean
Math, Engineering, and
Physical SciencesAdministrative Chair
Philosophy, Theology & Social Sciences
Administrative Chair
Language, Communication,
and Fine ArtsAdministrative Chair
SOAS University Wide Programs and Services
Administrative Chair
SOAS Advisory Committee
Professional Development Committee
Assistant
Assistant
Assistant
EconomicsArea Coordinator
HistoryProgram Chair
History EducationProgram Chair
Public Policy
Program Chair
Cultural StudiesProgram Chair
Government and Political Philosophy
Program Chair
Pastoral MinistryProgram Chair
PhilosophyProgram Chair
TheologyProgram Chair
Theological StudiesProgram Chair
Religious EducationProgram Coordinator
BiologyProgram Chair
Biology EducationProgram Chair
ChemistryProgram Chair
Engineering-
Physics Program Coordinator
MLSProgram Chair
MathProgram Chair
Math EducationProgram Chair
ArtArea Coordinator
TheatreDirector
SpanishProgram Chair
Classics
Area Coordinator
EnglishProgram Chair
English EducationProgram Chair
Business CommunicationProgram Chair
Public RelationsProgram Chair
Mass CommunicationProgram Chair
Rome CampusDirector
Global Studies
Coordinator
Catholic Studies
Director
Convocation Committee
Chair
University Read Committee
Chair
Art CommitteeChair
Liberal Arts CoreChair
Theatre CommitteeChair
Student
Publications
Honors ProgramCoordinator
Music DepartmentChair
Music PerformanceProgram Chair
Music Program Chair
Music Education Program
Chair
Faculty
Faculty
Faculty
Faculty
Faculty
Environmental ScienceProgram Coordinator
Music With emphasis in
Sacred MusicProgram Chair
Pre-Professional Programs
Pre-Professional Programs
Ensembles, Choir, Band, Technology, Orchestra, Jazz
School of Arts and Sciences
Assistant
31
Liffrig Family School of Education and Behavioral Sciences
Chair, Graduate and Distance
Education
Administrative
Assistant
Dean
Director,
Graduate Counseling Programs
Graduate Admissions
Asst. VP for Academic
Affairs-Graduate Studies and Research
Chair,Department of Education
Chair,Department of Behavioral
Sciences
Director,Elementary Education
Program
Director,Early Childhood
Education Program
Director,Special Education
Program
Director,Physical Education
Program
Director,Student Teaching
Program
Director,Emerging Leaders
Program
Director,Social Work
Program
Director,Psychology
Program
Director,Criminal Justice
Program
Director,
Graduate Education Programs
Coordinator, Fargo Center
Counseling Program
Field Director, Fargo Center
Field DirectorBismarck Campus
Coordinator, Clinical Counseling Program
Coordinator, Addiction Counseling Program
Coordinator, School Counseling Program
Master’s Degree Programs
Coordinator, School Administration Program
Coordinator, Special Education Program
Coordinator,
Curriculum, Instruction & Assessment Program
Coordinator,
Reading Program
Coordinator, Education
Leadership Program
Doctoral Degree Program
32
School of Health Sciences
Dean, School of Health Sciences
Division Chair
Nursing(Organizational
chart for nursing is separate.)
Chair Graduate Nursing
Chair Occupational Therapy
Chair Physical Therapy
Chair Clinical Exercise
Physiology
Chair Athletic Training &
Kinesiology
Chair Respiratory Therapy
Coordinator Bioethics & Faculty
Formation
Coordinator Rad Tech
Coordinator Medical Lab Science
Fieldwork Coordinator
Billings Coordinator
Fieldwork Coordinator
Faculty
Director Clin Ed
Faculty
Director of Research
Administrative Assistant
Administrative Assistant
Chair Speech &
Language Pathology
Clinical Ed Coordinator
Undergraduate Faculty
Administrative Asst.
Clinical Ed. Coordinator
Undergraduate Faculty
Graduate Faculty
Faculty
ELA Coordinator
Graduate Faculty
Graduate Admissions
Asst. VP of
Academic Affairs for Graduate Studies and Research
33
School of Health Sciences
Chair, Division of
Nursing
Chair of Graduate
Online and Distance Nursing
Education
Dean, School of Health Sciences
Division of Nursing
Administrative Assistant
Faculty
Level Coordinators
Coordinator LPN to BSN
CoordinatorRN to BSN
Program
Coordinators
Graduate Faculty
Liaison for Online Nursing Education
Administrative
Assistant
Faculty Mentors
Part TimeClinical/Lab
Faculty
Grad Teaching Assist/BSN
Prepared Faculty
Graduate
Admissions
Asst. VP for
Graduate Studies and Research
34
Mission Advancement
The office of mission advancement is responsible for helping the wider community have a
clear sense of the University of Mary’s mission and impact. In addition to creating sustainable
relationships in order to bring values-based instruction to students wherever they are located, the
office ensures that the University understands and appropriately meets community needs, while
inviting people to engage, personally and professionally, in the life of the institution. This vision
is accomplished through strengthening the University’s development and communications teams
by providing great resources for optimal impact and outreach.
The office of mission advancement develops new aspirations for the University of Mary while
advancing the school’s current initiatives for private and public sector outreach. In so doing, the
university remains the partner of choice in collaboration with corporations, foundations,
government, and other education institutions.
The vice president for mission advancement is accountable to the president of the University and
is directly responsible for external relationships of the university with respect to the fulfillment
of the strategic plan. This includes the board of regents, alumni affairs, and donor relations. In
cooperation with the other members of the president’s council, the vice president for mission
advancement assists the president in all areas of administration.
35
Vice President for Mission Advancement
Mission Advancement
Director of
Development
Director of Alumni
Campaign Chair
Administrative
Assistant
Director of
Development/ Athletics
President Emerita
Chairman Emeritus
Director of
Research and Publications
Database
Administrator
Executive Assistant
AssistantDirector for Athletic Development and
Marketing
36
Governance Structure
The governance structure of the University of Mary is designed to provide the opportunity for
input on a representative basis for all constituencies directly affected by a proposed change. The
governance chart and the standing committee and administrative board structure chart indicate
the process through which the proposed changes flow. The groups identified on the charts
review the proposal and pass their recommendation to the next body on the charts until it reaches
the president or the board of trustees for final disposition.
The term “council” is used to identify groups in the decision making process while “committee”
indicates a group that is advisory to an administrative position or a council, or serves an
implementation or work function. Since some proposals flow through the University Senate
while others go directly to the president, both paths are illustrated on the governance chart as
displayed.
University of Mary Governance Chart
Board of Trustees
President
University Senate
Faculty Council
Academic Affairs Council
Graduate Council
Student
Development Council
UMTFO
Schools and Undergraduate
Programs
Schools and Graduate Programs
Student Government
Athletics Council
President’s Council
Support Staff Council
Presidential Liaisons for Policy Proposals:Faculty Council Vice President for Academic Affairs
Academic Affairs Council Vice President for Academic AffairsGraduate Council Vice President for Academic Affairs
Support Staff Council Executive Vice President Student Development Council Vice President for Student Development
37
Athletics Council Director of Intercollegiate Athletics
Advisory Councils (Non-Governance)
President’s Council
Consisting of the Individuals Below
VP Financial
Affairs
VP Public Affairs
VP Mission
Advancement
VP Academic Affairs
VP Student Development
Director of
Intercollegiate Athletics
Executive VP
Deans’ Council
Consisting of the Individuals Below
Dean, School of
Education & Behavioral Sciences
Dean, School of Arts & Sciences
Dean, School of Health Sciences
Dean, Gary
Tharaldson School of Business
Assistant VP Academic Affairs
Assistant VP Academic Affairs
38
Standing Committee and Administrative Board Structure
President
Vice President for Academic Affairs
Vice President for Financial Affairs
Vice President for
Student Development
Conduct Grievance
Board
Corporate Faculty
University Senate
Vice President for
Public Affairs
Budget Committee
URead Committee
Board of Regents
School of Arts and
Sciences
Asst. Vice
President for Academic Affairs
Academic Standards & Admission Committee
University
Assessment Committee
Program Review
Committee
Institutional Review
Board
Arts & Events
Committee
Convocation Committee
Academic
Appointment Committee
Director of
Intercollegiate Athletics
Athletic Compliance
Committee
New Student Orientation Committee
Event Services
Committee
Homecoming & Family Week Committee
Student Retention
Committee
Campus Ministry
Advisory Committee
Individually
Designed Major Committee
Alumni Committee
Critical Incident Response Team
Crisis & Risk Management Committee
President’s
Advisory Council
Vice President for
Continuing & Professional Education
Enrollment Committee
Facilities
Management Committee
Dining Services
Committee
Marketing Committee
Dean’s Council
Web Advisory
Committee
Campus
Beautification & Heritage
Committee
39
President’s Council
The President’s Council is responsible for advising and assisting the president in facilitating
decision-making processes, implementing short and long range planning and budgeting
processes, and meeting the information needs of the university community. Representing the
overall interests of the university community, members are the president, executive vice
president, the vice presidents, and the director of intercollegiate athletics.
Deans’ Council
The Deans’ Council serves in an advisory capacity to the vice president for academic affairs
regarding to all matters related to teaching and learning. The Deans’ Council consists of all deans
and assistant/associate vice presidents within the academic affairs division.
University Senate
The University of Mary Senate is an advisory body made up of representatives of the corporate
faculty, student body, support staff, and administration. It serves as a forum for representatives
from across the university community to receive and review proposals submitted by the Deans
Council, Student Development Council, Academic Affairs Council, Faculty Council, and
Graduate Council from the perspective of the greater good of the university as a whole and to
make subsequent recommendations to the president. The Senate also serves in an advisory role
for particular policy and strategic planning considerations as requested by the president and the
President’s Council.
Membership of the University Senate includes the dean and one faculty member from each
school, the UMTFO president and UMTFO University Senate representative (elected), four
student senators (elected), the student body president, two non-teaching corporate faculty
members elected by administrative members of the corporate faculty, one graduate student
elected by the Graduate Council, the vice president for academic affairs, who serves as
chairperson, and the vice president for student development, who serves as vice chairperson.
All University Senate members have full voting privileges in the senate.
To select the non-teaching corporate faculty representatives, a nominating ballot containing the
names of all eligible corporate faculty members is distributed to all those on the ballot. The top
four vote receivers are placed on the election ballot which is distributed to all eligible corporate
faculty members. Ballots are returned to the Office of Academic Affairs for tabulation. The
election is conducted in April with the term of service beginning the following August.
Conduct Grievance Committee
The purpose of the Conduct Grievance Committee is to oversee the investigation of all formal
complaints alleging misconduct as identified in any of the following University of Mary policies:
Sexual Misconduct Policy, Discrimination and Harassment Policy, Hazing Policy, and the
Retaliation Policy. The board consists of three persons appointed by the president of the
university.
40
Faculty Council
The Faculty Council represents the teaching faculty in the University's decision making process
and is responsible to the University Senate and/or the University president. The Faculty Council,
elected by the University of Mary Teaching Faculty Organization (UMTFO), consists of the
president, president elect, immediate past president, recording secretary, and four delegates from
the UMTFO at large. The duties of the council are to attend to all organizational business, to
report to the UMTFO on an annual basis, and to serve as a liaison with the president of the
University.
University of Mary Teaching Faculty Organization
The University of Mary Teaching Faculty Organization (UMTFO) serves as a voice for teaching
faculty and has two main objectives: faculty development and faculty welfare.
Goals are accomplished through meetings of the entire group with the help of organization
officers, a Faculty Council and committee structure. For complete details reference The
Constitution and by-laws for the UMTFO (see Appendix A).
The organization is a duly constituted professional organization for the faculty of the University.
It is not affiliated with any national organization. The membership is as follows:
A. All full and part time teaching faculty shall be eligible for membership and
voting privileges.
B. The president of the University shall be an ex officio member of the UMTFO.4
Academic Affairs Council
The Academic Affairs Council is involved with decisions relating to academic programs and
policies, curriculum, convocations, and the library. Specifically, this council serves as the final
recommending body to the president of the University regarding decisions in the following areas:
1. Addition or deletion of individual courses
2. Minor modification of program (major, minor) requirements
3. Library policies and procedures
4. Registration policies and procedures
5. Policies on convocations and other such events
6. Grading policies
7. Policies regarding academic standings of students
This council shall serve as the preliminary hearing body for the University Senate on matters
relating to the following areas:
1. Addition or deletion of major or minor programs
2. Changes in the academic calendar
3. Graduation requirements
4. Admissions requirements for programs
41
5. General curriculum policies
6. Addition or deletion of special programs relating to the academic area of the
University
Generally, proposals relating to the addition or deletion of courses or to the addition or deletion
of major or minor programs will be reviewed by the appropriate academic school(s) before being
considered by the Academic Affairs Council. When serving as a preliminary hearing body, the
council shall attempt to gather as much relevant information as possible regarding the proposal
including the scheduling of open forums for input from the entire University community. The
council should prepare a report for the University Senate listing all information gathered as well
as its recommendation on the topic. The recommendation may be approved as presented,
approved with specific modification or denied.
Members of the council shall include the assistant vice president for academic affairs
(chairperson), the registrar, the librarian, the university historian, one representative from
Student Support Services, two representatives from each academic school elected by members of
that school, and two students from the Student Government elected by the members of that body.
The council shall meet at least once monthly during the regular academic year. Members of the
council are responsible for communication with their constituencies on matters that come before
the council.
Graduate Council
The Graduate Council is charged to initiate and recommend policies and procedures for the
administration of the graduate programs of the University on matters relating to admissions,
retention, curricular requirements, residence requirements, research papers and other scholarly
work, advanced standing and other duties necessary for the successful operation of the graduate
programs; to review all matters pertaining to graduate programs to insure that program policies
are developed, implemented, applied and maintained properly; to study graduate program issues
and when appropriate, recommend changes to the administration – a task force of the Graduate
Council is charged with review and response to issues and brings forward to the council all
matters requiring formal action; and to submit policy and other proposals to those decision
making bodies that are ultimately responsible for the quality of the programs. Specifically, the
council is concerned with matters such as:
1. Graduate faculty qualifications
2. Graduate faculty appointments
3. Program requirements and outcomes
4. Addition to and deletion of courses from the programs
5. Graduation requirements
6. Development of new graduate programs
7. Admission requirements
The following are members of the council:
1. the assistant vice president for academic affairs who serves as ex-officio chair
2. registrar
3. directors of all graduate degree programs
42
4. a representative from University of Mary graduate enrollment services
5. one representative from each school with graduate degree programs and no fewer than
two representatives from each school without graduate degree programs appointed for
staggered two-year terms by the assistant vice president for academic affairs.
Representatives must hold graduate teaching faculty status and must be employed full-
time by the University of Mary
6. one degree-seeking graduate student appointed by the assistant vice president for
academic affairs from nominations by the directors of graduate degree programs.
Support Staff Council
The Support Staff Council represents the interests of the University’s Support Staff
Association and recommends to administration ideas and proposals for upgrading the quality of
support services in the University. Members are elected by the employees in each department or
departmental group as specified in the Support Staff Constitution. Members are invited to
Corporate Faculty meetings to facilitate communication and to share information.
The Support Staff Association consists of all support staff members of the University of Mary.
The members elect a president, a vice president and a secretary from their own members to serve
on the Support Staff Council. The executive vice president and director of human resources are
ex officio members of the council and act as counsel to the Support Staff Council and clarify any
matters in question. Corporate faculty are not eligible for membership on this council.
Student Development Council
The Student Development Council is an advisory body that is a part of the university’s official
governance structure with the specific responsibility to make recommendations about issues,
policies, and strategic initiatives having to do with student life. The Council has the authority to
initiate proposals and it serves in an advisory role with regard to all proposals/recommendations
initiated in the Student Senate that have to do with student life. The vice president for student
development, the President’s Council and/or the president may also ask the Student
Development Council to serve in an advisory role for particular policy and strategic planning
considerations. Other responsibilities of the Student Development Council include:
1. Make recommendations, in the form of formal proposals, regarding the effectiveness,
quality and future of programs and services that make up the student life experience at
the University of Mary
2. Assist the vice president for student development with the process of program review of
student development departments and programs (according to a schedule determined by
the vice president for student development in consultation with the president of the
Student Senate)
3. Final appeals of determinations made by the Student Government Elections Committee
4. Provide a hearing and make a final determination with regard to impeachment
proceedings involving Student Government Officers (as stipulated in the Constitution of
the University of Mary Student Government)
43
Membership of the Council includes four student senators (elected by the Student Senate), the
president of the student body, a faculty representative (selected by the University of Mary
Teaching Faculty Organization), the director of the student success center or his/her
representative, the director of university ministry; the director of campus safety and security, the
student activities coordinator, the director of residence life, the director of student life, and the
vice president for student development (who serves as chair and who votes only in the case of a
tie.)
Some recommendations made by the Student Development Council with regard to student life
have the potential to have substantial impact on members of the university community other than
students and/or other areas beyond student life. In these cases the vice president for student
development will determine (in consultation with the President’s Council) the status of the
recommendation in question; for example, whether or not a matter needs to be considered by
another governing body at the university. It should also be noted that the Student Senate also
makes decisions that affect the University of Mary student body and is responsible to submit all
of its formal proposals and recommendations to the Student Development Council for review
and a recommendation for approval.
Student Government
Student Government is made up of twenty-six elected representatives of the student body
including a student body president and vice president, elected at-large, and twenty-four senators,
who either serve at-large or who represent the students enrolled in a particular school or those
who live in a particular on- or off-campus residential district. Its purpose is to preserve and
promote cooperation, understanding, and good will between faculty and students and
administration and students while establishing a measure of self-government for students. A
secretary, treasurer and public relations officer are chosen by and from the membership of the
Student Senate. Together with the president and vice president of the student body they make up
the Student Government Executive Committee.
Student Government is served by an advisor appointed by the vice president for student
development. The president and vice president of the student body, the advisor and the vice
president for student development meet regularly throughout the year to maintain
communication and a high level of collaboration between Student Government and the
University administration.
The Student Senate and the Executive Committee are responsible to provide the vice president
for student development with timely copies of the minutes of all their meetings. In addition all
formal motions, recommendations, bills and resolutions passed by the Student Senate must be
submitted to the vice president for student development for inclusion on the agenda of the next
meeting of the Student Development Council for its recommendation regarding the matter.
Considering the recommendation(s) of the Student Development Council, it is the responsibility
of the vice president for student development to make a determination with regard to the status of
all such recommendations; for example, whether to approve, not approve or refer the matter to
another governance body or another administrator for a decision. Such decisions made by the
vice president for student development may be appealed to the president. All appeals must be in
writing and must be received by the president’s office within five business days of the decision.
44
Student Organizations
Student organizations provide students with opportunities to belong and associate with others
who share interests; to be involved in service, social and learning activities; and to develop
leadership skills.
In order to be recognized as an official student organization the group must successfully fulfill
the criteria to obtain a charter outlined in the University of Mary Student Organizations Manual.
Charters must be renewed every three years. Temporary charters are available for groups in the
process of starting a new student organization. Organizations that do not obtain an official
charter are not eligible to engage in fundraising activities, nor are they eligible to use university
facilities, nor are they eligible to receive university funding. Further information about student
organizations may be obtained from the student organizations coordinator (contact the Student
Development Office for contact information).
The Student Organization Program is an elective, co-curricular experiential student development
learning program designed to:
1. Provide students with meaningful opportunities to learn and practice organizational
leadership skills, under the mentorship of a faculty/staff advisor, by assuming
responsibility for the activities and the viability of an organization formed for a worthy
purpose.
2. To provide organization members with opportunities to learn, meet others and form
friendships with others who share academic, professional, or personal interests and goals.
3. To advance the Christian, Catholic and Benedictine mission of the University of Mary
and to make a positive difference for the good at the university, in the community and
beyond.
The number of student organizations at the university varies from year to year as new
organizations are formed and others become inactive and disband. New student organizations
must be approved by the university. Existing student organizations are responsible to maintain
their status as active student organizations in good standing with the university.
The Student Activities Office is responsible for the registration and administrative oversight of
all student organizations at the university. The office serves as a resource for students interested
in starting a new student organization, for the officers and members of existing organizations and
for the faculty and staff who serve as advisors. It also administers the funds the university has
allocated to support the student organization program. The Student Organization Program
Manual provides information about policies and procedures related to student organizations.
See the university’s policy for Fundraising Activities by Students and Student Organizations.
Athletics Council
The Athletics Council is responsible for advising or establishing athletics policies and making
policy decisions. The Athletics Council must comply with the terms of NCAA rule 6.1 (or its
successors) in terms of composition, council administrator, subcommittees, attendance and
voting. The director of intercollegiate athletics serves as chair and is responsible to call
45
meetings, oversee the records of board business, to report to the president regarding council
business, and to review the NCAA rule annually and to ensure that the council remains in
compliance with NCAA and other applicable rules. In addition to the director of intercollegiate
athletics, the council includes the executive vice president, vice presidents for academic affairs
and for financial affairs, the faculty athletics representative, the senior women’s administrator, a
school dean, the president of SAAC, and one student appointed by student government.
Summary Statement
The governance structure of the University of Mary is largely comprised of councils and
committees. Committees serve in an advisory capacity to an administrative position or fulfill
an implementation or task function.
Corporate Faculty
The University of Mary Corporate Faculty (UMCF) has as its model a governance principle
based on the Benedictine tradition of the University. In matters that affect and serve the
institution as a whole, the entire community is called to offer advice to the community
leadership.
The purpose of the UMCF is to provide the means for consideration and discussion of overall
University concerns through a general assembly of the members. The assembly meets:
(l) to consider basic information in such external areas as social expectations, economic trends,
demographic trends, federal and state government planning; (2) to implement institutional goals
and instructional and student service programs; (3) to promote quality standards; (4) to give
impetus to the planning process of the University.
The UMCF meets at the fall and spring workshops and at least one time each semester.
Generally, the president of the University will delegate persons or committees to direct the fall
and spring workshops. The president convenes and presides at all UMCF meetings called during
the course of each semester. Depending upon the matters to be considered, the president may
seek advice from groups such as the President’s Council.
Members of the teaching faculty, including part time faculty, and professional and administrative
personnel hold membership in UMCF. Members of the Support Staff Affairs Committee are
invited to meetings for purposes of facilitating communication and sharing information.
Budget Committee
The Budget Committee reviews budget requests submitted by each of the administrative units
and makes recommendations regarding the final budget to be created and presented to the board
of trustees. The committee determines the feasibility of institutional capital requests and strives
to insure that budget requests are consistent with each unit’s plan, its schedule, and the
institutional plan. Membership consists of the president and the president’s council. The vice
president for financial affairs prepares the budget and chairs the committee.
46
Facilities and Space Committee
The Facilities and Space Committee is responsible for space planning, facilities utilization, and
facility development. The committee develops and at least annually updates a campus master
plan in coordination with campus developments and/or restructuring and the budget process. The
committee’s responsibilities encompass assessment of and recommendations for use of space in
current and new facilities as well as enhancing and beautifying the campus. Executive approval
of the master plan involves consultation with the Campus Beautification and Heritage
Committee. An annual report is made to the University. Members include the President’s
Council and the director of physical plant or his or her designee. The vice president for financial
affairs chairs the committee. See “Capital Expenditure Approval Process Flow” chart.
Campus Beautification and Heritage Committee
The Campus Beautification and Heritage Committee, advisory to the president of the University,
serves to foster beauty and hospitality and to maintain the architectural integrity of the campus.
Considerations involving the committee include the enhancement of landscaping and the campus
environment as well as comfortable and functional gathering spaces conveying a sense of
warmth to meet contemporary student needs. It reviews proposed developments and changes
that will affect the appearance of campus structures, interiors, and/or grounds. Sensitivity to
original architect Marcel Breuer’s design principles is an element of these considerations.
Membership consists of three Sisters of Annunciation Monastery, two corporate faculty members
familiar with Breuer’s work, and at least one student. The work of the committee is coordinated
in collaboration with the vice president for financial affairs or his/her designee.
See “Capital Expenditure Approval Process Flow” chart.
47
Capital Expenditure Approval (CEA)
Process Flow
Members of the University of Mary community, to include the leadership of Student Government, are invited to submit requests for renovation or improvement of space by using a Capital Expenditure Approval (CEA) form. The form includes a brief description of the project and a cost estimate (confirmed by Facilities Director or his/her delegate).
The form also includes guidelines for campus development proposed by the Campus Beautification and Heritage Committee. This committee, advisory to the president of the University, serves to foster beauty and hospitality and to maintain the architectural integrity of the campus (Corporate Faculty Handbook, II 14).
The Facilities & Space Committee is chaired by the Vice President for Financial Affairs (VPFA) and includes the Facilities Director and the following Presidential Liaisons: Vice President for Academic Affairs, Vice President for Student Development, Vice President for Public Affairs, Vice President for Continuing & Professional Education, Director of Intercollegiate Athletics. The President of the University attends meeting of the Facilities & Space Committee ex officio.
Renovation/Improvement
Proposal (CEA Form)Proposal sent to
Presidential
Liaison*
Review by
VPFA as Chair of
Facilities & Space
Committee
Opt. 2Opt. 1
*See Governance Chart for Presidential Liaisons, all of whom are
members of the University’s Facilities & Space Committee.
Determination of the option for consultation
is at the discretion of the President, except
as required in joint planning memoranda.
Opt. 1, <$10,000 & non-public space Opt. 2, >$10,000 OR public space
VPFA Consults
Budgets & Determines
Approval Status
Facilities &
Space
Committee
Presidential
Review
Opt. 3
Confer w/
Beautification
& Heritage
Committee
Confer w/
Joint
Planning
Task Force
President Considers
Recommendation &
Determines Approval
Status
President Considers
Proposal & Determines
Approval Status
President Considers
Proposal & Determines
Approval Status
Approved Project Submitted to Facilities Director to Bid, Schedule, Implement
Critical Incident Response Team
The Critical Incident Response Team (CIRT) is responsible for responding to emergency
situations including such situations as fires, inclement weather, hostile person on campus. The
team is also charged with communicating with students, faculty, staff, and the media. Team
members include the vice president for financial affairs or designee, director of the physical
plant, the vice presidents for academic affairs and student development, the director of
communications and the director of campus safety and security. Other members may be
appointed.
Enrollment Committee
The Enrollment Committee reviews and stays informed of current environmental issues and
trends affecting enrollment and retention at the University of Mary. Recognizing enrollment
and retention as key to fulfilling the mission and vision of the university, the committee
produces research studies and disseminates research data pertinent to other units or divisions; it
develops strategies based on institutional data and assessment outcomes; it advises on the
promotion of the university and its programs to attract, retain and serve University of Mary
students; it reviews and evaluates the services offered by the enrollment services unit; it looks to
implementing the strategic initiatives of the institutional plan. Membership consists of the
director of undergraduate admissions, chair; registrar, director of financial aid, assistant vice
president for enrollment services or designee, representatives from the Emerging Leaders
Academy and from the Student Success Center, UMTFO president, and a student.
Safety and Security Committee
The University of Mary Safety and Security Committee exists to: a) advise the president in
regard to the development of the University’s policies and protocols pertaining to risk reduction
and crisis response preparedness and b) assist the president and administration in implementing
policies and protocols in the event of crisis and potential crisis situations. The committee will
meet regularly during the academic year and as needed at the discretion of the president. Each
year, no later than the end of May, the committee will submit an annual report to the president
which describes the University’s readiness to address potential crisis situations and specific
recommendations in regard to risk reduction for the institution. Membership of the committee
shall include:
1. the vice president for student development who serves as chair of the committee
2. either the vice president for financial affairs or their appointee
3. president of UMTFO
4. either the vice president for academic affairs or the assistant vice president for academic
affairs
5. either the vice president for public affairs or their appointee
6. director of campus safety and security
7. athletic director
8. a student appointed by the student senate.
49
University Ministry Advisory Committee
The University Ministry Advisory Committee serves as the overall advisory body to the Director
of the University Ministry program at the University of Mary. Specific responsibilities of the
committee are to 1.) Provide guidance and direction for the program consistent with the vision of
the University’s founders and sponsors, the Benedictine Sisters of Annunciation Monastery; Ex
Corde Ecclesiae; Empowered by The Spirit, the U.S. Catholic Bishops’ pastoral letter on campus
ministry; and 2.) Provide recommendations to the Director and University Ministry staff with
regard to liturgical, programmatic, and policy issues. The committee meets regularly during the
academic year.
Membership of the committee consists of the Director of University Ministry, who serves as the
chair; a member of the University’s sponsoring body, the Benedictine Sisters of Annunciation
Monastery; the coordinator of the University of Mary Theology department; the coordinator of
the University’s Catholic Studies program; two Catholic members and one non-Catholic member
of the University of Mary corporate faculty or support staff (appointed by the Director of
University Ministry); the Diocesan Director of Vocations; one member of the University
Ministry student leadership team (elected by the team); and members of the University Ministry
staff (non-voting).
Homecoming and Family Week Committee
Homecoming and Family Week is a University of Mary tradition. It is an annual celebration of
the University of Mary’s mission. Homecoming brings our students and their families, alumni,
faculty and staff (current and retired), sponsors - the Sisters of Annunciation Monastery, friends
and benefactors, and members of the community together in celebration of the University’s past,
present and future.
The Homecoming and Family Week Committee plans and coordinates the annual celebration.
The full-committee generally meets once a month with sub-committees meeting as needed.
Membership includes:
the director of student life (co-chair)
the director of alumni relations (co-chair)
two alumni appointed by the director of alumni relations
the student body president
two students selected by the Student Senate
a parent of a current student appointed by the director of student life
two members of the teaching faculty appointed by the vice president for academic affairs
a dining services representative appointed by the director
a member of Annunciation Monastery appointed by the president
a representative from Public Affairs appointed by the vice president for public affairs
the athletic director or his/her representative
the director of university ministry or his/her representative
the director of physical plant or his/her representative
the student activities coordinator
50
Dining Services Committee
Purpose and Goals: The purpose of the Dining Services Committee is to actively seek feedback
and suggestions from students, faculty, staff and guests about dining, catering and concession
services at the University in order to evaluate satisfaction levels and to make recommendations
for future improvements and enhancements regarding dining services. Goals are as follows: 1.)
to support a strong and positive collaborative partnership between dining services and the
University of Mary community; 2.) achieve high levels of satisfaction among students, faculty,
staff and guests with hospitality provided through dining, catering and concession services at the
University of Mary; 3.) enhance the sense of community by providing students, staff, faculty
and guests the opportunity to provide input and suggestions for decisions impacting dining,
catering and concession services.
Membership: Director of food services (chair)
One member of the Student Development staff appointed by the
Vice President for Student Development
One member of Annunciation Monastery member appointed by the president
One administrative representative appointed by the vice president for public affairs
One representative appointed by the athletic director
One faculty representative appointed by the University of Mary Teaching
Faculty Organization
One representative of the support staff appointed by the Support Staff Organization
One representative of the Student Senate appointed by the president of the student body
One resident from each of the residence halls listed below. One resident of the hall is
eligible to apply to serve as the hall representative with the representative being selected
from among all applicants by a three-person committee consisting of the director of
student life, the residence director of the hall, and the student body president.
o Greg Butler Hall/Hillside Hall
o North Hall
o Boniface/Boniface West
o Boyle/Deichert Halls
o The Cloisters
o Saint Joseph Hall/Saint Scholastica Hall
Meeting Schedule: The committee meets once a month and more often if deemed necessary.
Dining Services provides personnel to record the minutes of all meetings. Copies of the minutes
are provided on a timely basis to the vice presidents of financial affairs and student development
as well as the Dining Services corporate representative. Recommendations made by the
committee are approved on a case-by-case basis related to budgetary implications.
51
Academic Appointment Committee
The Academic Appointment Committee assists the vice president for academic affairs in
reviewing nominations for promotions in academic rank. The committee consists of two deans
or department chairs appointed by the president and two faculty persons elected by UMTFO.
One of the elected persons shall hold the rank of professor or associate professor. The vice
president serves as chairperson. Recommendations of the committee are given to the president.
The board of trustees makes the final decision.
Individually Designed Major Committee
The Individually Designed Major (IDM) Committee oversees the process and academic quality
of proposals students at the university may submit to design their own major course of study.
The IDM is an intentionally designed program of study that helps the student to focus on
discipline areas and coursework that already exist at the University but are not currently offered
in the form of a major. The IDM committee reviews and approves the academic coherence of the
proposed individually designed major. All students must meet the regular graduation
requirements of the University.
Student's requesting an individually designed major must meet minimum academic standards.
Their proposal for an individually designed major must have the sponsorship of an appropriate
dean. The IDM proposal must be submitted to the committee chairperson by no later than
December 1 of the sophomore year. The IDM Committee must meet and vote on the proposals
prior to February 15. The approval must be unanimous. Appeals of the committee's decision
follow the regular academic appeals process, beginning with the assistant vice president of
academic affairs.
Committee members include the registrar, two representatives from each academic school, and
two students from the student government elected by the members of that body. A faculty chair-
person is elected from the committee membership. Membership is by appointment of the
president of the University upon recommendation of the academic unit. The committee meets as
needed during the regular academic year. Members of the committee are responsible for
communication with their constituencies on matters that come before the committee.
Technology Governance Committee
The purpose of the University of Mary’s Technology Governance Committee is to guide the
direction, focus, mission alignment, investments, initiatives, and accountability of the University
of Mary’s Information Technology (IT) supporting the University’s priorities and to maximize
IT's value to the University’s programs, partners, stakeholders, and customers. The
Technology Governance Committee guides and controls the formulation and implementation of
IT strategy that meets the business and academic needs of the University. Facilitated by the
Chief Information Officer, membership includes the President’s Council, representatives of the
Office of Information Technology, the Academic and Administrative Technology
subcommittees, Student Government, project-specific subcommittees and ad hoc subcommittees.
See the University’s Information Technology Resources Acceptable Use Policy.
52
Welcome Week Committee
The Welcome Week Committee plans, schedules, coordinates and evaluates the University’s fall
welcome program for all new undergraduate students. The goals of Welcome Week orientation
are to help new students and their families: a) become familiar with the campus and campus
resources; b) learn about the University of Mary’s values and traditions; c) ease the student’s
transition into the first year experience and their first year seminar course (HUM 122 or ELA
110); and d) facilitate a successful adjustment to the academic environment and university life.
The committee begins the planning process for fall Welcome Week during the spring semester
and the chair provides an update to the president’s council no later than the first of May to seek
approval for the theme, schedule and budget. The committee is responsible to survey students
and parents who participate in the Welcome Week program to assess and evaluate the degree of
success in accomplishing the program’s goals. A final report from the committee, including
recommendations, is made to the president’s council by October 1.
Membership of the committee includes the Director of Academic Advising (chair), the Director
of Undergraduate Admissions, the Assistant Vice President for Academic Affairs, the Director of
Student Life, one Admissions representative, two members of the Student Development staff,
one University Ministry representative, one IT representative, one Athletics representative, one
member of the teaching faculty, and two students who have served as peer leaders. The Vice
President for Academic Affairs serves as the representative of the President’s Council and
attends meetings as needed to provide direction during the planning and implementation of the
Welcome Week program. He/she approves all budget expenditures.
Student Retention Committee
The Student Retention Committee serves in an advisory capacity to the President with regard to
University-wide programs and goals for student retention. The committee is responsible to
submit an annual report to the President assessing progress toward retention goals and
recommendations for the future. The committee is chaired by the Director of the Student
Success Center.
Academic Standards and Admission Committee
The primary purpose of the Academic Standards and Admission Committee is to oversee and
assist academic and administrative units as it pertains to admission of students to the university.
Membership includes the assistant vice president for academic affairs or designee, the director of
undergraduate admissions or designee, the registrar, a representative of the student success
center, an advisor from the University of Mary distance education program, and two teaching
faculty members (one undergraduate, one graduate) appointed by the vice president for academic
affairs. The representative for academic affairs chairs the committee. The director of
undergraduate admissions is responsible for preparing the agenda, calling the meeting, furnishing
pertinent information on candidates, and informing candidates of the action of the committee.
53
Institutional Review Board
The University is committed to ensuring that all research involving human and animal subjects
at the University is conducted in accordance with ethical and professional standards. The primary
mission of the institutional review board is to protect the public and protect the subjects of
research. See the university’s Institutional Review Board for protocol and forms for submission
of a research proposal. The university’s Scientific Misconduct Policy can be found in Appendix
D of the Teaching Faculty Resource Handbook.
University Assessment Committee
The University Assessment Committee provides general oversight to academic and
administrative units in conducting ongoing assessment to improve student-learning, student
development, and university services and operations and provides assessment leadership for
academic programs and administrative units across the university. In addition to the assistant
vice president for academic affairs and the director of institutional research and data
management, one of whom serves as chair, committee members include the vice presidents, the
director of graduate studies, deans, and two students. The committee’s responsibilities include:
Providing oversight for institution-wide measures of the quality of learning and teaching
as well as overall measures of institutional effectiveness.
Guiding, defining, and implementing university assessment and institutional effectiveness
policy and procedures.
Providing feedback to the Office of Institutional Research regarding the development and
improvement of the university assessment applications.
Overseeing and reviewing the quality of review committees' reviews of program and unit
assessment results reports and plans.
Overseeing task-forces working on focus areas related to assessment of learning and
teaching and institutional effectiveness.
Establishing task forces to investigate, monitor, and report on any aspect of student
learning and teaching or institutional effectiveness deemed necessary by the committee.
Preparing, by the chair under the direction of the committee, the annual report on these
issues for the committee. The committee reviews, authorizes, and provides an annual
report to the president documenting strengths and weaknesses of the university's overall
effort in assessment and institutional effectiveness.
Reporting, by the chair, the results of overall assessment of general education core
outcomes and university goals to the assessment committee. Collection and preliminary
analysis of such data may be delegated to a task force authorized by the committee.
Program Review Committee
The Program Review Committee (PRC), a standing subcommittee of the university assessment
committee, is advisory in function. It brings a university-wide perspective to a review process
that is supportive to the university’s mission and goals. Its responsibility is to review academic
and administrative units as determined by the president in consultation with the vice presidents
54
and school deans. Its recommendations are directed to those responsible for institutional
decision-making. Specifically, the committee’s responsibilities include the following:
1. Review the variety of data used to meet the criteria for program review.
2. Review the assessment results provided by the division or unit.
3. Indicate the level of support to be considered for the program within a climate of
limitation. Recommend only one of the following:
This program should be strengthened with increased support.
This program should be discontinued.
This program should continue as it is.
The members and chairperson of the Program Review Committee are appointed by the president
with recommendations from the corporate faculty. The five-member committee with two
alternates (alternates serve when a committee member’s program is under review) is comprised
of teaching faculty and non-teaching faculty (never fewer than two of each). Members are
appointed for three year terms and are eligible for reappointment for a total of three full terms.
Alternates are appointed annually and may be reappointed.
Arts and Events Committee
Congruent with the University of Mary’s mission to serve the religious, academic and
cultural needs of people in this region, the University of Mary Arts Committee seeks to
educate and promote artistic expression as an academic and community experience.
To unite and strengthen the various sources for producing art and art-related events at the
University of Mary, the Arts Committee will coordinate arts events with curriculum using
defined mission, organization and means of production. The committee is overseen by the dean
of the School of Arts and Sciences and collaborates with directors of other committees/events.
Members include a designated coordinator serving as chair and liaison with the dean, the director
of art galleries, director(s) of theatre events, study-abroad art faculty (when appropriate),
editor(s) of Holograph, chair of URead (when appropriate), other art-events supervisors and at-
large members including students. The committee consults with the music department. Music,
the galleries and other currently established budgets are autonomous from that of the Arts
Committee.
Uread Committee
The URead Committee promotes genuine community and liberal education of all campus entities
through the reading of a common text. Administration, faculty, students, and staff are
represented on the committee, choose the book for the campus read and develop potential links
between the book selection and its themes as they relate to the University of Mary liberal arts
curriculum, specific academic programs, student groups, and various other communities. The
committee selects a charity related in some way to a theme of the book, coordinates activities
that promote understanding of the work of that charity, and, through fundraising efforts, makes
financial contributions to its cause. The chair of the URead Committee is appointed by the dean
55
of the School of Arts and Sciences and collaborates with the chairs of the Arts and Events
Committee and the Convocation Committee in planning events.
Convocation Committee
The Convocation Committee organizes, schedules, and publicizes convocations to be held on
campus according to policies established by the Academic Affairs Council. The chairperson
and the membership are appointed by the dean of the School of Arts and Sciences. Meetings are
scheduled as necessary. The chair of the Convocation Committee collaborates with the Arts and
Events Committee and URead Committee in planning events.
Event Services Committee
The Event Services Committee serves as the logistics planning group of the university and is
charged with coordinating the details and processes of event management for both internal and
external guests. The committee is comprised of representation from hospitality services,
athletics, Chartwells Dining Services, the physical plant, and student development. Membership
is not fixed by number but by need. The committee meets weekly throughout the year. The
Director of Community Relations serves as the chair of the Event Services Committee.
Marketing Committee
The Marketing Committee serves as the marketing, branding, and public relations development
group of the university and is charged with strategic planning for enrollment marketing, public
relations, communication of the university’s initiatives to both internal and external constituents,
and athletic marketing. The committee is comprised of representation from public affairs,
enrollment services, and athletics. Membership is not fixed by number, but by need and areas of
responsibility. The committee meets weekly throughout the year. The Director of University
marketing serves as the chair of the Marketing Committee.
Board of Regents
The University of Mary has an associate board known as the board of regents, which serves the
University in the following capacity: the board of regents shall be concerned with ways and
means of presenting the University to the public or promoting the expansion and development of
the University endowments, scholarships, building projects and such other matters as may be
referred to it from time to time by the board of trustees, including requests for assistance and
advice on educational plans and policies
56
Alumni Committee
The Alumni Committee, the Alumni Association's governing body, consists of a four-member
executive board and twelve members at large. Five new members are elected to the committee
annually. The executive board is comprised of the president, the vice president, the secretary and
the alumni director who also serves as a resource person. The goals of the committee are:
1. To promote the interest and welfare of the Alumni Association.
2. To foster the welfare and growth of the University of Mary.
3. To establish mutually beneficial relations between the University, students, faculty,
parents, friends and its alumni.
4. To promote activities beneficial to the University and the Alumni Association.
Athletic Compliance Committee
The Athletic Compliance Committee exists to ensure the institution’s compliance with all rules,
regulations, and guidelines of the National Collegiate Athletic Association (NCAA). The
committee is responsible for determining that all applicable rules and regulations of the NCAA
are followed in the institution’s conduct of its intercollegiate athletics program. The committee
is responsible for determining compliance on the part of the institutional staff, student-athletes,
and other individuals who represent the institution’s athletic interests, ensuring compliance with
all NCAA rules. Members include the faculty athletic representative who serves as chair, the
director of intercollegiate athletics, compliance officer, financial assistance representative,
registrar, and admissions representatives.
57
APPENDIX A
CONSTITUTION UNIVERSITY OF MARY TEACHING FACULTY ORGANIZATION
ARTICLE I - NAME The name of this organization shall be the University of Mary Teaching Faculty Organization, hereafter referred to as the UMTFO. ARTICLE II - OBJECTIVES The objectives of this organization shall include, but not necessarily be limited to these:
A. To establish and maintain an effective voice for the teaching faculty. B. To promote the general welfare of the teaching faculty (includes
salary, fringe benefits, teaching load, and working conditions). C. To promote faculty development (includes in-service, sabbatical leave, workshops, conferences).
D. To promote and maintain academic excellence. ARTICLE III - MEMBERSHIP A. All full and part time teaching faculty shall be eligible for membership and voting privileges. B. The president of the University shall be an ex officio member of the UMTFO. ARTICLE IV - OFFICERS Section 1. Officers The officers of the UMTFO shall be president, president elect, and recording secretary. Section 2. Qualifications The officers shall be voting members of the UMTFO. Section 3. Election
The officers shall be elected by ballot at the March meeting of the academic year. The president elect will be elected every other year, at the March meeting of each even year. Ballots will be submitted by the voting membership
Section 4. Term of Office
The president shall be elected for a term of two years. All other officers shall be elected for a term of one year. Newly elected officers shall assume office at the close of the business meeting when elected.
58
A-2 .
Section 5. In the event that an officer elected in the spring does not return in the fall, a special election for that position will be held at the September UMTFO meeting. During an academic year, should the president be unable to fulfill his/her responsibilities as stated in the constitution through sickness, death or for any reason, they shall be replaced by the president elect who shall serve out the remainder of the president’s term and continue as president through the next two academic years. A special election will be held within thirty days of the change of offices so that the membership can select a president elect. The new president elect will serve out the remainder of the term and continue through the next academic year. If there is no president elect currently serving, a special election will be held within thirty days so that the membership can select a president. The new president will serve out the remainder of the two-year term. In the event that the secretary of the organization is unable to fulfill the duties of the office, the president of UMTFO shall appoint someone from the organization to complete the term. Section 6. The new president shall convene a meeting of the new and outgoing Faculty Council members prior to the close of each academic year. At that time, a business agenda for the coming year will be set. ARTICLE V - MEETINGS There shall be at least two (2) regularly scheduled meetings per academic year; the first is to be held no later than September 30 and the second, for the purpose of electing officers and other positions and for conducting official business, no later than March 31. ARTICLE VI - QUORUM The members present at a scheduled meeting shall constitute a quorum. Special meetings will require a quorum consisting of 20% of the total membership. ARTICLE VII - AMENDMENTS Proposed amendments to this constitution shall be submitted in writing to the Faculty Council at least 30 days prior to the council's meeting. The Faculty Council shall submit the proposed amendments to the UMTFO for approval. The UMTFO must pass the proposed amendments by two-thirds of the members present.
59
A-3 ARTICLE VIII - FACULTY COUNCIL Section 1. Membership
The Faculty Council shall consist of the president, president elect, or immediate past president, recording secretary and five delegates from the UMTFO at large.
Section 2. Qualification Any voting member may be nominated for membership on the Faculty Council. Section 3. Election and Term of Office The at large delegates to the Faculty Council shall be elected by ballot during the the March meeting of the academic year. Every year, two members shall be elected for a two year term. Every March ending in an odd year, a third member shall be elected for a two year term. In the event that Faculty Council representatives are unable to complete their term, elections would be held as described under Article IV, Section 5. Section 4. Quorum The number required for a quorum in the Faculty Council shall be a simple majority of the council membership. Section 5. Meetings
Faculty Council will be open to all teaching faculty. Teaching faculty may participate in the discussion of council business but do not have voting
privileges.
60
A-4 BY-LAWS
OF THE UNIVERSITY OF MARY TEACHING FACULTY ORGANIZATION
ARTICLE I - DUTIES OF OFFICERS Section l. General The duties of officers shall be such as their titles imply and as the by-laws state. Officers shall attend all scheduled UMTFO and Faculty Council meetings. Officers who are absent from more than three scheduled meetings per year may be asked by the Faculty Council to resign. Section 2. Special Duties A. The president shall: 1. Prepare and distribute an agenda (3) days prior to a meeting of the organization. 2. Call regularly scheduled meetings and such special meetings as deemed necessary. 3. Preside at meetings of the organization. 4. Act as liaison between the UMTFO and the administration of the University of Mary. 5. Serve as chairperson of the Faculty Council. 6. Routinely report on the business of Faculty Council to UMTFO. B. The president elect shall: 1. Fulfill the duties of the president in the absence of the president at the UMTFO and the Faculty Council meetings. 2. Serve as a member of Faculty Council. 3. Serve as ex-officio member of all UMTFO committees. 4. The president elect, with approval of the majority of Faculty Council and the president, shall direct the work of each standing committee.
5. Assume the office of president at the close of the organization’s last business meeting of the academic year.
C. The recording secretary shall: 1. Record, publish, and distribute the minutes of all meetings of the UMTFO and the Faculty Council. 2. Maintain a list of all voting members of UMTFO.
61
A-5 ARTICLE II - FACULTY COUNCIL Section 1. Duties The Faculty Council shall: A. Serve as liaison to the president of the University. B. Attend all scheduled UMTFO and Faculty Council meetings. Representatives who are absent from more than three scheduled meetings per year may be asked by the Faculty Council to resign. C. Attend to all business that occurs between any scheduled meetings of UMTFO.
D. Assist the president of UMTFO with regular reporting of its major proceedings to the membership.
E. Be responsible for addressing faculty welfare issues. ARTICLE III - COMMITTEES Section l. General
A. All standing committees shall be appointed by the president with majority approval of the Faculty Council.
B. The number of members of each committee shall be determined by the
Faculty Council. C. At the end of the academic year each committee shall submit a written report of the committee’s activities to the UMTFO president. Section 2. Nominating Committee A. The Nominating Committee shall present a slate of one or more candidate(s) for the office of president elect, recording secretary, and for each vacancy on the Faculty Council. B. The Nominating Committee shall facilitate election to offices during the March meeting of the academic year. C. The Nominating Committee shall present a slate of candidates for University committees.
62
A-6 D. The Nominating Committee shall facilitate the election of UMTFO representatives to University committees during the April meeting of the academic year.
E. The Nominating Committee shall, at the beginning of the academic year, submit to the Faculty Council a list of all UMTFO members serving on University and UMTFO committees.
Section 3. Faculty Development Committee The Faculty Development Committee shall address all matters pertaining to the professional growth of the faculty. Section 4. Policies, Procedures, and Protocols Review Committee
The Policies, Procedures, and Protocols Review Committee, composed of three at-large UMTFO members, is charged with reviewing any and all policies, procedures, and protocols (as outlined in the Corporate Faculty Handbook) that both directly and indirectly pertain to and/or impact teaching faculty. Policies, procedures, and protocols will be identified and reviewed based on immediate and/or long-term needs as chosen by the membership of UMTFO, any of its committees, or the Faculty Council. Any such review will be done in light of the organization’s objectives as outlined in Article II of the UMTFO Constitution. The nature of this committee’s work can inform and assist the work of any UMTFO group or entity.
Section 5. Salary and Benefits Committee The Salary and Benefits Committee is a standing committee composed of three UMTFO members appointed by Faculty Council to meet with a three-member committee from the University of Mary administration and board of trustees. The purpose is to provide data, share information, and, when appropriate,
present proposals concerning faculty salary and benefits. Three members will be elected to three-year terms. One member will retire annually and one new member will be added each year.
Section 6. Scholarship Committee The Scholarship Committee is a standing committee composed of four teaching faculty elected from UMTFO. The purpose of the committee is to explore and undertake ways to raise money to maintain a student scholarship fund established in 1988. All moneys raised will be invested by the university with the interest earned used to establish the scholarship.
63
A-7 Section 7. Special Committees
The UMTFO president, with the approval of the Faculty Council, may appoint or dissolve ad hoc committees at any time deemed necessary.
ARTICLE IV - AMENDMENTS Proposed amendments to the by-laws shall be submitted in writing to the Faculty Council at least 30 days prior to the council's meeting. The Faculty Council shall submit the proposed amendments to the UMTFO for approval. The UMTFO must pass the proposed amendments by two-thirds of the members present. ARTICLE V - RULES OF THE MEETING All business meetings shall be conducted according to the Robert's Rules of Parliamentary Procedures. Amended October 13, 2010
64
APPENDIX B
CONSTITUTION OF THE
UNIVERSITY OF MARY SUPPORT STAFF ASSOCIATION
ARTICLE 1 NAME
The name of this organization is the University of Mary Support Staff
Association.
ARTICLE 2 OBJECTIVES
The Support Staff Association strives:
1. To promote a better understanding between the Administration, Faculty and
Support Staff.
2. To establish mutually beneficial conditions between Administration, Faculty
and Support Staff.
3. To welcome new members to the Support Staff and to orientate these members
to the University of Mary.
ARTICLE 3 MEMBERSHIP
Membership of the Support Staff Association consists of all Support Staff
members of the University of Mary.
ARTICLE 4 MANAGEMENT AND DUTIES OF OFFICERS
The management of the Support Staff Association is vested in these officers:
A President, a Vice-President, and a Secretary.
The President presides at all meetings of the Support Staff Association and
of the Affairs Committee and executes any corresponding duties.
The Vice-President assists the President and presides at meetings in her/his
absence.
The Secretary acts in the capacity of secretary at meetings of the Support Staff
Association and of the Affairs Committee. She/He distributes a copy of the
minutes of the meetings of the Support Staff Association to each of its members
and to the executive vice president or his designee and the director of human
resources of the University of Mary.
ARTICLE 5 OPERATION
The Support Staff Association meets in the fall of each year and thereafter as
the Affairs committee deems it necessary. Meetings shall be conducted
according to the rules of parliamentary procedure.
65
B-2
The Officers are nominated at large and elected by written ballot by the Support
Staff Association at the last meeting of the year in May. The newly elected
officers take office August 1. Officers shall serve a one (1) year term and not
more than two (2) consecutive terms. When an officer is unable to complete
her/his term a new officer shall be elected at the next meeting. The “limits of
term” apply when an officer is elected to serve a full term.
For decisions which require a vote, all members of the Support Staff including the vice
president and secretary have one vote. The president votes only to break a tie vote. A
majority determines the final action of the Support Staff on the issue. A majority is here
defined as one more than half of the votes of the members present.
The Support Staff Association does not have final decision making authority but serves
in a recommending capacity and may formulate and submit policy recommendation to
the director of human resources and the administrators of the University of Mary.
ARTICLE 6 AFFAIRS COMMITTEE
The Affairs Committee represents the interests of the Support Staff Association and
recommends to the Support Staff ideas and proposals upgrading the quality of support
services at the University of Mary.
Membership of the Affairs Committee consists of one (1) representative from each of
the following departments or group of departments, unless otherwise notes:
Custodial/Maintenance (two [2] positions)
Nursing, PT, OT, Liffrig School of Education and Behavioral Sciences,
School of Arts and Sciences
Public Affairs, Enrollment Services, Mission Advancement
Business Office, Student Accounts, Mailroom, Bookstore, Financial Aid,
Ft. Riley, Fargo Center
Student Development, Student Success Center, Athletic Training, Athletics,
Registrar
The Representatives are nominated and elected by written ballot by the Support Staff
Association at the last meeting of the year in May. The newly elected representatives take
office August 1.
A Representative serves a one (1) year term and not more than two (2) consecutive year terms.
When a Representative is unable to complete her/his term a new Representative is elected at a
meeting of all members of that department. The interim requirement does not apply when an
individual completes the term of a predecessor.
The officers of the Affairs committee are those of the Support Staff Association. Meetings of the
Affairs Committee shall be called by the President as deemed necessary.
66
For decisions which require a vote, each Representative has one vote. Officers do not vote
except the President who may vote to break a tie. A majority determines final action of the
Affairs Committee on the issue.
**An individual must have completed her/his probationary period to be eligible for election as a
Representative.
Updated April 6, 2015
67