New Mexico Broadband Program Internet Tools for Small Business Success
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Transcript of New Mexico Broadband Program Internet Tools for Small Business Success
New Mexico Broadband Program
Internet Tools for Small Business Success
Module 3Accounting and Finance
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Internet Tools for Small Business Success Class Series
1. Terminology & Planning
2. Communication & Collaboration
3. Accounting & Finance4. Intro to Online
Marketing5. E-Newsletters6. Websites & Blogs
7. Search Engine Optimization
8. E-Commerce9. Intro to Social Media
Marketing10.Facebook & Twitter11.Social Media
Administration12.Linked In
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Primary Business Components
• Planning • Operations• Accounting & Finance• Sales & Marketing • Hiring
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Planning
Accounting & Finance
Operations
Marketing & Sales
Management & Hiring
New Mexico Broadband Program in partnership with Fast Forward New Mexico
How This Class Works
Discussion & Demonstrations
Hands-on Exercises
Terminology
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Class FrameworkDivided into Core Business Elements• Internet Tools for each Element
TerminologyRealm of toolsChoosing the right tool for your businessGetting Started
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Today’s Class Goals
• Understand the terms bookkeeping, accounting, and finance• Learn ways to finance your business• Understand the benefits using online accounting tools• Explore local resources for financing
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Accounting
The systematic recording, reporting, and analysis of financial transactions of a business.
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Terminology
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Bookkeeping
Keeping records of what is bought, sold, owed, and owned; what money comes in, what goes
out, and what is left.
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Terminology
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Bookkeeping versus Accounting
• Bookkeeping - systematic recording of the amounts, dates and sources of each revenue and expense transaction
• Accounting - the bigger picture. It is the system that tracks data, including people, and records the transaction's history. It also uses bookkeeping information to analyze the business’s financial circumstances.
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Other Terminology
• Start-up capital – resources needed to launch a business
• Break-even – when revenues equal costs
• Cash flow – the movement of money in and out of your business.
• Profit and Loss Statement – adds the revenues and subtracts the operating expenses, leaving the profits. A profit and loss statement measures the results of operations over a given period of time.
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Why use Online Accounting Tools?
• The software is always current• No need for IT support• Data automatically backed up • Ability to access from numerous
locations • Ability to access from any computer,
Smartphone, or iPad
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Types of Online Accounting Software• Simple
Electronic check book www.quicken.com , www.outright.com http://www.youtube.com/watch?v=By6Zhk5IGoA
• BasicPayroll, receivables, basic inventory system www.quickbooksonline.com
• StandardAudit trail, multiple users www.Peachtree.com, www.quickbooksonline.com (Quick Books Pro)
• AdvancedPurchased in modules, financial reporting, job costing www.greatplains.com
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Types of Online Accounting Software
New Mexico Broadband Program in partnership with Fast Forward New Mexico
How do I choose the right one?• Determine your needs• Be financially literate• Talk to your accountant or CPA• Know your Budget• Talk to your IT Department• Find out what similar businesses
are using• Determine your projected growth• Create a wish list of features
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Finance
A discipline concerned with determining value and making decisions.
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Terminology
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Financial InformationHelps you to:
Price your product Know if you are making or losing money Know your cash flowWork with bankers and investorsMake informed business decisions
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Resources for Financing your Business
• Personal savings
• Family and Friends
• Bank line of credit
• Commercial loan / Small Business loan
• Strategic Partners and Customers
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Resources for Financing your Business
Local and Regional organizations that can help:
o www.accionnm.orgo www.wesst.org
o www.financenewmexico.orgo www.nmsbdc.org
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
www.accionnm.org
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
www.wesst.org
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
www.financenewmexico.org
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
www.nmsbdc.org
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Financing Planning
To start a business you need to understand what your business’s initial cash requirements will be. Calculate:• one-time start-up costs• working capital 12-24 months• a reserve
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New Mexico Broadband Program in partnership with Fast Forward New Mexico
Initial Cash Needs
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Calculate Start-Up Costs
Use your handout and follow the directions to begin calculating the initial start up costs of your small business.
New Mexico Broadband Program in partnership with Fast Forward New Mexico
Today’s Class Goals
• Understand bookkeeping, accounting, and finance• Financing your business
• Benefits of using online accounting tools
• Local resources for financing
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We appreciate the time you spent with us.We hope to see you at the next training!
These materials were created collaboratively by the New Mexico Department of Information Technology, Fast Forward New
Mexico, and the New Mexico State Library, under grants provided by theNational Telecommunications and Information Administration.
These materials are not to be used for profit.
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