Welcome to the

Georgia Department of Natural Resources

New Hourly Employee Orientation7/2020

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Orientation Contents

Agency Overview

New Hire Forms

Employee Pay & Benefits

Administrative Topics

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AGENCY OVERVIEW

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MISSION STATEMENT

The mission of the Department of Natural Resources isto sustain, enhance, protect and conserve Georgia'snatural, historic and cultural resources for present andfuture generations, while recognizing the importanceof promoting the development of commerce andindustry that utilize sound environmental practices.

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Message from the Commissioner

Mark Williams, Commissioner

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The Organization

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DNR Management

Richard Dunn

Director, Environmental Protection Division

Walter Rabon

Deputy Commissioner

Doug Haymans

Director, Coastal Resources Division

Jeff Cown

Director, Parks and Historic Resources Division

Rusty Garrison

Director, Wildlife Resources Division 7

Thomas Barnard

Chief, Law Enforcement Division

The Board of Natural Resources

The Board of Natural Resources consists of 19 citizens appointed

by the Governor and confirmed by the Georgia Senate. The Boardis responsible for setting rules and regulations ranging from airand water quality to hunting seasons and provides input intoissues such as the agency’s budget recommendations andlegislative initiatives. The Board meets 10 times a year.

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Coastal Resources Division

The Coastal Resources Division (CRD) has primaryresponsibility for managing Georgia's marshes, beaches, andmarine fishery resources. Based in Brunswick, CRD administerspermitting programs under the Coastal Marshlands ProtectionAct and Shore Protection Act; issues revocable licenses for useof state-owned water bottoms; monitors coastal water quality;and manages shellfish harvest areas. CRD conducts research;management and development activities associated withrecreational and commercial fishery resources; representsGeorgia on regional marine fishery boards and commissions;and builds boat ramps, artificial reefs, and fishing piers. CRDhas primary responsibility for the Protection ofTidewater/Right of Passage Acts.

www.CoastalGADNR.org

Doug Haymans

Director, Coastal Resources Division9

Environmental Protection Division

The Environmental Protection Division (EPD) protects Georgia'sair, land, and water through the authority of state statutes andmajor parts of five federal environmental statutes. These lawsregulate public and private facilities having to do with waterquality, air quality, hazardous waste, water supply, solid wastemanagement, surface mining and other areas. It issues andenforces all state permits in these areas. It has received theauthority from the U.S. Environmental Protection Agency (EPA) toissue and enforce all permits required by federal laws.

www.georgiaepd.org

Richard Dunn

Director, Environmental Protection Division

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Law Enforcement Division

www.gadnrle.org

The Law Enforcement Division is responsible for protectingGeorgia's wildlife, natural and cultural resources, DNR properties,enforcing boating, litter and waste laws, teaching hunter andboater education classes and providing public safety for thecitizens of Georgia. Serving Georgia since 1911.

Thomas Barnard

Chief, Law Enforcement Division

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Parks and Historic Resources Division

The Parks & Historic Resources Division (PHRD) manages more than60 properties that preserve the state's environment and history.From the Blue Ridge Mountains to the Colonial Coast, these sitesoffer an exceptional variety of activities, such as hiking and biking,fishing and boating, picnicking, ranger programs, historic enactmentsand golf for more than 11 million people each year. Currently, 63state parks and state historic sites are open to the public, offering374 cottages, 414 lodge rooms, 2,486+ campsites and 7 golf courses.

www.gastateparks.org

Jeff Cown

Director, Parks and Historic Resources Division

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Wildlife Resources Division

www.georgiawildlife.com

The Wildlife Resources Division (WRD) regulates hunting, fishing,and the operation of watercraft in Georgia, protects non-gameand endangered wildlife, and maintains public education toensure that Georgia's natural resources will be conserved for ourpresent and future generations.

Rusty Garrison

Director, Wildlife Resources Division

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More about DNR(Web Resources)

Visit the agency website at www.gadnr.org to find out more

about DNR.

As a DNR employee you have access to the DNR Intranet. TheIntranet address is http://dnrintranet.org/.

This site contains a great deal of information, tools, policiesand procedures that you will need to do your job. The HumanResources information contained on this site is accessible byvisiting the site and clicking on Human Resources.

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NEW HIRE FORMS

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New Hire Forms

During your first few days on the job your Division

Human Resources Representative will provide youwith a packet of new hire forms to complete.

Complete these forms as soon as possible and returnthem to the Division Human ResourcesRepresentative.

NOTE: A delay in completing these forms mayresult in a delay in the delivery of yourpaycheck.

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New Hire Forms

You will be provided the following forms to review and/or complete:

• Employment Eligibility Verification (I-9)

• Personal Information Form

• Emergency Contact Form

• W-4 & G-4 Tax Forms

• Employment Application

• Direct Deposit Notice

• Wage Beneficiary Designation Form

• State Security Questionnaire/Loyalty Oath

• Selective Service Status Form

• Human Resources and Administrative Policy Statement

• DNR Acknowledgement Statements

• Driver Acknowledgement Form (if applicable)

• Sexual Harassment Training Video Acknowledgement Statement

• Secondary Employment Approval Form (if applicable)

• Health Insurance Marketplace Coverage Notice and Options

• Social Security (not covered)

• Rehired Retiree Acknowledgement and Reporting Form (if applicable)

• Pre-Employment Drug Testing Acknowledgement Form (if applicable)

• Department-Owned Housing Form (if applicable)17

EMPLOYEE PAY & BENEFITS

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Your Pay

You are paid Semi-monthly (15th and the end of the month). Youare paid on a two week lag. Your first paycheck will be received atthe end of the pay period following the pay period that you startwork.

Pay Deductions:• Georgia Defined Contribution Plan (GDCP) - each pay period@ 7.5% of gross earnings•GBA Parking – end of month for next month’s service

Direct Deposit is mandatory for all employees.

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Leave and Holidays

Part-time employees do not earn leave or holidays.

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Georgia United Credit Union

The following benefits will be available to State of Georgia employees:- Credit cards- CDs (certificates of deposit)- Multiple Georgia branches- Mobile banking- Saturday branch accessibility (selected locations)- Access to free ATMs- Full-service mortgage products (first mortgages, second mortgages, lines of credit) - Full-service E-branch call center with extended hours- Free identity theft protection on all checking accounts- Special savings clubs for children, youth and college- Premium rates for members over 55- Money market accounts

You may visit the GUCU website at www.georgiaunitedcu.org for additionalinformation. 21

Georgia Defined Contributions Retirement Plan

The Georgia Defined Contribution Plan (GDCP) is a retirement plan for

temporary, seasonal, and part-time employees.

Contributions

Members contribute 7½ % of gross salary to the plan through payrolldeductions. This amount is deposited into each member’s account.

Additional information regarding the GDCP can be found on the ERSwebsite at www.ers.ga.gov.

See the GDCP New Hire Letter on the next page.

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GDCP New Hire Letter

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Peach State Reserves (PSR) provides an opportunity to save for retirementwhile reducing current taxable income and accumulating tax-deferredsavings.

Questions regarding PSR should be addressed to a GaBreeze Representativeeither through their website at www.gabreeze.ga.gov or by calling theGaBreeze Benefits Center at 1-877-342-7339.

NOTE: Additional information can be obtained by visiting the GeorgiaEmployees’ Retirement System website at www.ers.ga.gov andclicking on the Peach State Reserves tab.

Peach State Reserves 457 Plan Deferred Compensation Information

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Peach State Reserves 401(k) and 457 Plan Comparison

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Peach State Reserves 401(k) and 457 Plan Comparison

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Peach State Reserves 401(k) and 457 Plan Comparison

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Peach State Reserves Roth Contribution Savings Plan Option

ADMINISTRATIVE TOPICS

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DNR Policies and Procedures

DNR provides employees with Standard Operating Procedures (SOPs). All employeesmust follow these procedures.

DNR, Human Resources Standard Operating Procedures are available on theintranet at http://dnrintranet.org/hr/standard-operating-procedures.

Department Directives are available to you on the intranet athttp://dnrintranet.org/hr/directives.

DNR, Office of Administrative Services Standard Operating Procedures arecontained on the Department Intranet site athttp://dnrintranet.org/ad/standard-operating-procedures.

Your new hire paperwork contains an acknowledgement statement that you mustsign. Your signature indicates that you have read and understand the departmentpolicies and procedures. During your first few days in your new job you must accessthe department intranet and read the SOPs.

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Work Hours and Time Keeping

The official work hours (core office hours) for the department are from 8:00a.m. to 4:30 p.m. Monday through Friday.

The standard work period for the department starts at 12:01 a.m. Saturdayand ends at midnight, Friday.

Your work hours and work period may vary depending on your job.

All DNR employees are required to complete a timesheet for each workperiod. See HR SOP #501 - Work Period, Work Time, Overtime andCompensatory Time, and Overtime, and HR SOP #502 – Time and LeaveKeeping, for more information. These SOP are located on the agencyintranet at http://dnrintranet.org/hr/standard-operating-procedures.

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Computer Use

Agency Information Technology resources are provided for businesspurposes only. Please review HR SOP #404 – Appropriate Use of InformationTechnology Resources. The procedure is located on the agency intranet athttp://dnrintranet.org/hr/standard-operating-procedures.

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Computer Access/Services

Your computer should be set up and ready to use. Your unit supervisor will provide you with your user name and password and will assist you with network sign-on.

EmailYour unit supervisor will provide you with your email address and will assist you with access to email.

The Agency IntranetYou can access the agency Intranet by accessing http://dnrintranet.org/.

Problems with your Computer?Those experiencing problems with their computer (such as no network connectivity, a crashed computer, software not working, etc.) must call the Georgia Enterprise Technology Services (GETS) Consolidated Service Desk at 1-877-482-3233.

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Need NEW computer software, services, or equipment?Obtain new computer software, services, or equipment, or changes toexisting software, services, or equipment by placing an order in theOrderNow system. Do not call the GETS Service Desk. Consult with yoursupervisor. A list of those who can place orders in the OrderNow system is athttp://dnrnet.dnr.state.ga.us/it/orderNow.

IT Issues and ProblemsYou can access the GETS Services Guide, on the Intranet, when you need toknow what to do for your IT-related issues and problems:http://dnrnet.dnr.state.ga.us/sites/uploads/dnrnet/pdf/GETS_Services_Guide.pdf.(We suggest you print this guide and keep it handy as a quick reference.)

For more information regarding IT services, access the Technology Servicessection of the Intranet at http://dnrintranet.org/technology-services.

Computer Access/Services

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Employee Self Service

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DNR employees have on-line access to information regarding their paycheck, benefits, personal information, retirement info., etc., through a selfservice function of TeamWorks (PeopleSoft). New employees must log on toEmployee Self Service to access this information athttps://hcm.teamworks.Georgia.gov.

To sign on to ESS:Enter User ID (this is your 8 digit Employee ID #)

Enter Password (Enter your SS# - no dashes)

Click on the Sign On button.

NOTE: After clicking the Sign On button,you will be prompted to change yourpassword.

This password must be 8 characters longand must contain a number and a symbol.

To use the Reset/Forget your password?function, you will need to set up 3 securityquestions and answers.

Instructions for this are located athttps://dnrintranet.org/sites/default/files/dnrnet/pdf/Security_Questions_Set_Up_Instructions.pdf.

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Employee Self Service

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The Performance Management sections allows employees to view their current and any pastperformance documentation.

Employees will also be able to view their leave balances, employee expense reimbursement information,job descriptions for all jobs within State Government and give approval delegation to others within theirunit.

Click on Main Menu and the drop down menu will appear.

Click on Self Service and the menu will appear to the right.

The Personal Information selection allows employees toview/change your personal information.

The Payroll and Compensation section allows employees toview paycheck information, direct deposit information, and taxinformation. You must access the Direct Deposit section underPayroll & Compensation to have your paychecks DirectDeposited. Click on Help at the top of the screen for detailedinstructions.

The Benefits section allows employees to view various benefitsthey have for working for the State of Georgia.

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Employee Self Service

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New hires are required to set up security questions within TeamWorks during the first week ofemployment. Instructions on setting up security questions can be found on the DNR Intranet athttps://dnrintranet.org/hr/employee-self-service-and-manager-self-service in the Additional Helpsection.

New hires are also required to enter a business email address on the “Personal Information Summary” page within Employee Self-Service of TeamWorks. Instructions on setting up a business e-mail address can be found on the DNR Intranet at https://dnrintranet.org/hr/employee-self-service-and-manager-self-service in the Additional Help section.

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Team Georgia

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The Team Georgia website is availableto all state employees by visitinghttp://www.teamgeorgia.gov/.

Topics on this site include:• Agency News• Employee Discounts• Access to PeopleSoft• Benefits Information• Career Information• Agency Resource Center• Workplace Safety Information

Employee Assistance Program

KEPRO provides Georgia Department of Natural Resources’ employees (Fulland Part Time) and their dependent family members with an employeeassistance program (EAP), at no cost to you. DNR pays for this program infull. EAP services are confidential, within the bounds of the law.

For more information access the agency intranet at http://dnrintranet.org/hr/employee-assistance-program

OR

Contact KEPRO at 1-800-607-1522 or www.EAPHelpLink.com and enter WEBEAP for the Company Code.

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Training

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New Employee Training:All new employees are required to complete training on various subjects as part ofthe orientation process. This training will consist of:

• Security Awareness Training• Sexual Harassment Prevention Training• Human Trafficking Awareness Training• Employee Self Service and/or Manager Self Service Training

The Training page of the DNR Intranet is located athttp://dnrintranet.org/hr/training.

The various training requirements are detailed on the following three (3) slides.

Training

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Security Awareness Training:All new employees are required to complete Security Awareness Training as part oforientation. The video training link will be e-mailed to the new employee’s DNR e-mail address 10 days after the 1st day of employment.

Information about this training is included in the new hire paperwork as well as onthe DNR Intranet at http://dnrintranet.org/hr/training.

Sexual Harassment Training:New employees must view the Sexual Harassment Prevention for Employees video,visit https://dnrintranet.org/hr/training to begin this training.

NOTE: You will need an Employee ID to take this training.

New supervisors/managers must view the Sexual Harassment Prevention forSupervisors/Managers (Modules 1-5) videos as well as the video for Employees aslisted above. Supervisor/Manager Training information will be e-mailed to the newemployee from the Department of Administrative Services.

Training

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Human Trafficking Awareness Training:All new employees are required to complete Human Trafficking Awareness Trainingas part of orientation. Please visit the Human Trafficking Awareness Training sectionon the DNR Intranet at http://dnrintranet.org/hr/training to begin this training.

You will click on the Human Trafficking Awareness Training Video link which will takeyou to a page to enter your Employee information. As a new employee to DNR, youmay not yet have your Employee ID # which is a required field to log in and view thetraining. If you do not have an Employee ID #, please see your Division HRRepresentative to discuss alternate viewing methods.

If you have an Employee ID #, enter the number and click on Populate Fields. Youmay get the following message after you enter the Employee ID: “Your informationdoesn't exist in the system yet, please enter your information and click Next >> towatch the video.” You then manually populate the First Name, Last Name andViewer Division fields and click Next >>. You will be redirected to another screen,click Watch Video to begin the training.

Training

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Employee Self Service (ESS) / Manager Self Service (MSS) Training:New employees should take the on-line training offered for Employee Self Serviceand new supervisors / managers should take the on-line training offered for theManager Self Service. Both of these on-line training courses are offered through theState Accounting Office.

Prior to taking either of these on-line training courses, employees must view aPowerPoint presentation about the ESS and MSS Training Course. Information in thispresentation informs employees on how to use the features offered in the ESS andMSS Training Course.

Information about these Training Courses is located on the DNR Intranet athttp://dnrintranet.org/hr/training.

Operation of Vehicles on Department Business

New employees who will be operating vehicles (department owned, rental,or privately owned), on state business must complete a DriverAcknowledgement form. See Administrative Services Standard OperatingProcedure #30, Operation of Vehicles on Department Business on the agencyintranet at http://dnrintranet.org/ad/standard-operating-procedures fordetails of the requirements.

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Workplace Safety – DNR Safety Manual

The DNR Safety Manual is designed to provide guidance for DivisionDirectors and their employees regarding the maintenance of safe conditionson Departmentally-managed lands and facilities and to maintain a safe andhealthful working environment for employees as well as site visitors.

It is the responsibility of each employee to review the DNR Safety Manuallocated on the DNR Intranet in the Workplace Safety section athttp://dnrintranet.org/hr/DNR-Safety-Manual.

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Workplace Safety

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Bomb Threat Situation: What to DoBomb threats are rare, but should always be taken seriously. How quickly and safelyone reacts to a bomb threat could save lives. A video and additional information onwhat to do if a bomb threat is received is available on the DNR Intranet athttp://dnrintranet.org/hr/training.

RUN.HIDE.FIGHT. Surviving and Active Shooter Event:Do you know what to do in the event there is an active shooter at your location. Avideo titled “RUN.HIDE.FIGHT.” and additional information is available on the DNRIntranet at http://dnrintranet.org/hr/training.

Atlanta Capitol Hill Employees Only

Building Access:Employees located in the Atlanta area may need a building access card. Buildingaccess cards are issued by the Georgia Building Authority (GBA). DNR pays the initialcost of the card. However, if a replacement card is needed, a fee of $20 will becharged to the employee by GBA.

Contact Tracy Bowers in the Office of Human Resources atTracy.Bowers@dnr.ga.gov or at 404-657-9848 to request an access card.

For more information, visit http://dnrintranet.org/hr/building-access-parking.

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Parking:GBA provides parking access by payroll deduction for all State employees. Monthlyrates vary depending on the parking facility that is utilized.

Employees who wish to park on Capitol Hill must access the agency intranet athttp://dnrintranet.org/hr/building-access-parking.

DNR Capitol Hill Emergency Preparedness:The DNR Capitol Hill Fire Drill and Building Evacuation Guidelines are located on theDNR Intranet homepage in the Quick Links section.

For more information, access the agency intranet at http://dnrintranet.org/, scrollto the Quick Links section and click on DNR Capitol Hill Emergency PreparednessTraining.

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Atlanta Capitol Hill Employees Only

This employee orientation is intended to acquaint you with the Departmentof Natural Resources, employee benefits offered by the department, thedepartment procedures, etc. It is not intended to alter the at-willemployment relationship that exists between the Department of NaturalResources and each of its employees. This orientation does not constituteterms or conditions of employment or a contractual agreement orarrangement. The Department of Natural Resources reserves the right atany time, without notice, to modify, suspend or eliminate any of the mattersset forth in this orientation.

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DNR

Welcome

Again, Congratulations on your new job and welcome to the Department of NaturalResources! If you have any questions regarding this orientation information pleasecontact your supervisor or your division personnel representative.

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