New Hire Paperwork Checklist: Important

Forms Not To Overlook

By: Dianne Shaddock

© 2010 Easy Small Business HR. All rights reserved.

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New Hire Paperwork Checklist:

Important Forms Not To Overlook

Special Report From: EasySmallBusinessHR.com

The following are a list of documents that you should have on file for

every new employee. The amount of time that businesses should keep

these documents may vary from state to state.

Resume or Job application

Federal and State Tax Forms

Employment Eligibility Form, (I-9)

Resumes/Job Application

Having a resume or a job application on file is not a legal requirement, but

a best business practice as it will be important to have a record of your

employees’ experience for the job that they were hired for.

Federal and State Tax Forms

Employers are required to submit federal tax forms to the Internal

Revenue Service for employees on the staff payroll. State tax form

requirements vary from state to state. To learn more about federal tax

form requirements go to IRS.gov.

© 2010 Easy Small Business HR. All rights reserved.

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A handy site to review and download federal tax forms is Forms.gov.

The Federation of Tax Administrators, (FTA) is a great resource if you

are looking for downloadable state tax forms for your specific state.

Employment Eligibility Form, (I-9)

Employers are required to verify that all employees hired in the U.S. are

eligible to work in this country. The I-9 form meets this federal

requirement by requiring employers to obtain verification of citizenship by

asking new hires to provide specific documents like a U.S. passport.

Learn more about these requirements and download the I-9 form at

Forms.gov .

Depending on your business, there may be additional forms that you may

choose to create that are specific to your company which will enhance

your record keeping and employee tracking goals:

Direct Deposit Forms

New Employee Orientation/On-boarding Checklist

Confidentiality or Conflict of Interest Agreement

Performance Review Form

Don’t get overwhelmed by the idea that having a variety of forms will

make your business more of a bureaucracy by adding forms that you don’t

need. Start with the basics and only add additional forms if it makes sense

for your business.

© 2010 Easy Small Business HR. All rights reserved.

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