NEW HIRE ONBOARDINGPROCESS

Presented by:Sanchita Khantwal

WHY ONBOARDING

Gets New Hire adjusted to the

social and performance

aspects of their job

New hires learn the attitudes, knowledge, skills, and behaviors

required to function

effectively within an organization.

Provides a successful and uniform experience to the new hires

Accelerates socialization and Integration Enables new hires to fit in the culture of the

organization

OUTCOMES OF ONBOARDING

ONBOARDING SHOULD BE…..

Planned Purposeful

Consistent Thorough

Measured

4 Focus Areas in Best Practice

What does the new employee need?

PROCESS OF ONBOARDING

Pre-Hiring •Checklist before the Employees start date

Post- Hiring •Checklist on the Employees start date

Post -Hiring •Employees first week in the Organization

Pre-Hiring Build your brand in the market place Educate on culture, values, roles Manage a great candidate experience (treat

all candidates like you would a customer)

Schedule

Socialization

Work Environment

Technology Access and Administration

Planning Trainings for the new employees

PRE –JOINING FORMALITIES

Welcome Call

SCHEDULE

Greet the employee

Confirm start date , time

place , dress code etcProvide name

of the contact person or

onboarding buddy

Document checklist

Check whether all the required documents

have been submitted by the employee or not

Identity proof (PAN Card/ Driving Licence/ Voter ID Card)

Address proof (Passport/Adhaar Card) Class 10th (Marksheets and Degree certificate) Class 12th (Marksheets and Degree certificate) Graduation (Marksheets and Degree certificate)

DOCUMENTS REQUIRED

Post Graduation (Marksheets and Degree certificate)

Any other Highest Qualification Education Credentials (Marksheet and Certificate)

Relieving letter of all previous employers Acceptance of resignation / Relieving letter from

previous employer on letter head

DOCUMENTS REQUIRED

3 Months Salary Slips of previous employer Cancelled cheque of Bank account Passport size Photographs - 5 Nos. in blue

background

DOCUMENTS REQUIRED

E-mail department

/team/functional area of the new hire

Set up meetings with critical people for employees first

weeks

Select the buddy

Arrange for lunch with the buddy during the first

week

Arrange for campus tour of

the new hire

SOCIALIZATION

Put together welcome packet

from the department

Clean the work area, and set up cube/office space

with supplies.

Order office or work area

keys.

Order business cards and name

plate

Arrange for parking, if needed.

WORK ENVIRONMENT

New employee laptop arrangement

Landline telephone arrangement

Information to airtel for mobile connection

Arranging area for joining formalities

ADMIN AND TECHNOLOGY ACCESS

Seat arrangement

Stationary kit preparation

Flower Bouquet Order

ADMIN AND TECHNOLOGY ACCESS

TRAINING

Identifying the trainings

required for the job Scheduling of

the trainings selected during the first week

Joining TeamON –BOARDING DAY

Activity TimelineWelcome SMS to the new Employee

8:30 AM

Welcome by EE lead, Ice breaking activity, TTL Journey & Video, Location Overview

9:00 AM

SAP Hiring 10:30 AM

Joining formalities (documentation) & bank account facilitation

11:00 AM

Administration

ON –BOARDING DAY

Activity TimelineNew Hire to be escorted by the security

9:00 AM

Data and voice connection plans

2:30-4:00 PM

Lunch arrangement 1.30 PM

IT Team

ON –BOARDING DAY

Activity TimelineOverview and Laptop Handover By 6:00pm

Schedule job duties and expectations

• Give employee his/her initial assignment. • Debrief with employee after he/she attends initial meetings, attends training, and begins work on initial assignment. • Explain the annual performance review and goal-setting process• Briefing on Performance Appraisal and the methods used in appraisal

Socialization

• Arrange for a personal welcome by the team members

EMPLOYEES FIRST WEEK

Technology Access and Related

• Ensure employee has fully functioning computer• Employee has system access• Knows the Data Integration Policy of the company.

EMPLOYEES FIRST WEEK

STRONG ONBOARDING PROGRAM

Retention

Performance

Growth

Satisfaction

THANK YOU