New Employee OrientationContingent II Employees

Presented by :

The Office of Human ResourcesJuly 2013

The information contained in this presentation is a summary of general benefits available to active employees of University of Maryland University College. Wherever conflicts occur between the contents of this presentation and the policies, contracts, rules, regulations, or laws governing the administration of the various programs, the terms set forth in the various policies, program contracts, rules, regulations, or laws shall prevail.

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• Lisa Schnieder – Acting Manager, Total Rewards

• Clare Murray – Total Rewards Specialist• Morvena Bourne – Total Rewards

Associate • Email Address - benefits@umuc.edu• Office of Human Resources, Administration Office of Human Resources, Administration

Building, 2Building, 2ndnd floor, 3501 University Blvd., East, floor, 3501 University Blvd., East, Adelphi, MD 20783Adelphi, MD 20783

• Phone: 301-985-7990• Fax: 301-985-7951

OHR Benefits Information

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Direct Deposit• Mandatory for all state employees

• May directly deposit funds into any regular checking account at one banking institution

• Eligible for membership with the State Employee’s Credit Union (SECU) - www.secumd.org

(May set up a payroll deduction to have funds transferred to SECU account. Only instance where you can have funds going to more than one banking institution.)

If you have any questions regarding Direct Deposit contact myhr@umuc.edu or call 301-985-7990.

(Please allow approximately two (2) pay periods for processing.)

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Leave Accruals: Based on full-time status of 40 hours per week (prorated for less than 40 hours per week)

• You can only carry over up to 50 days (400 hours maximum) of unused annual leave to the next calendar year

• There is no limit to the amount of sick leave that may be accrued

• Non-exempt regular status employees have a six month probationary period, but does not affect ability to use annual leave

• Exempt regular status employees have a one year probation period, but it does not affect the ability to use leave

*15 Holidays during an election year.

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Exempt Non-Exempt

Per Pay Annualized Days/(Hours accrued per pay period)

Annualized Days/(Hours accrued per pay period)

Sick Leave 15 / (4.62) 15 / (4.62)

Annual Leave 22 / (6.77) 11 / (3.38)

Personal Leave

3 / (24 hours granted each year) 3 / (24 hours granted each year)

Holidays* 14 days annually 14 days annually

Tuition Remission• Contingent II Employees receive up to eight (8) credits

per semester @ UMUC or UMCP;• Pro-rated for .50 -.90 FTE’s

• Semesters include Spring, Summer and Fall

• Spouses/ Dependents of Contingent II employees are not eligible for Tuition Remission

• Tuition is not subject to taxation for employees enrolled in graduate-level coursework, with the exception of any amounts exceeding $5,250 per calendar year.   For spouses and dependents taking graduate-level coursework, the employee is subject to taxation for the entire amount.  If you exceed the IRS taxable limit, or your spouse or dependent takes graduate courses, you will be responsible for any applicable taxes.

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Spouse/Dependent Scholarship• UMUC is offering limited scholarships to help cover

the cost of one undergraduate or graduate-level coursework per semester for spouses and dependent children of eligible employees; based on fund availability

• Non-exempt and Exempt• No waiting period

• Visit the following link to obtain the necessary forms and additional information: http://www.umuc.edu/students/aid/scholarships/otherscholarships/upload/UMUC_Scholarship_092408.pdf

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Retirement Supplemental Retirement Annuity (SRA)• All employees eligible to enroll at any time• Employee contributes specified dollar amount per

pay period• Variety of Pre-tax and Post-tax savings programs• Employee selects a vendor and manages how

funds are invested• Vendors include:

• TIAA-Cref www.tiaa-cref.org• Fidelity Investments www.fidelity.com• Maryland Supplemental Retirement Plans

www.msrp.state.md.us

• Plans include 401(k), 403(b), 457(b) = Pretax and a selection of post-tax Roth plans

• Visit the following link to obtain additional information: http://www.umuc.edu/visitors/careers/neo/upload/SupplementalRetirementPlans.pdf 7

Health Benefits EnrollmentBenefits Enrollment Time Limit (Health, Dental, Prescription, Life, AD&D)

•You have 60 days from your hire date to enroll in benefits•Eligible as of your hire date•Effective dates either the 1st or 16th of the month

*Forms can be sent via inter-office mail to the Total Rewards Unit at the Administration Building, 2nd floor.

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Eligible DependentsIn addition to an Affidavit for Dependent Eligibility form, verifying documentation must be submitted for each dependent you wish to enroll, and as such, coverage is contingent upon receipt of that documentation. Coverage may be terminated and claims payment denied if documentation is not received by standard UMUC deadlines.

Dependents eligible for coverage include:•Spouse: Opposite Sex/Same Sex•Children: biological, adopted and/or step-child under age 26•Grand-child under age 26 who reside in your home*•Step-grandchild or other dependent child relatives under age 26 who reside in your home*•Legal ward, Testamentary, or Court appointed guardian under age 26 who reside in your home*•Child with mental or physical incapacity over age 26 incapable of self-support due to mental or physical incapacity incurred prior to age 26•Medical Child Support Order

NOTE: For full list of acceptable verifying documentation, please review the State of MD Benefits Guide section on Required Documentation for Dependents

*Please refer to the “July 2013-December 2013 Premium Rates” document at www.dbm.maryland.gov/benefits for important tax information when covering these dependents who are age 25 and not disabled.

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Health Benefits Payment• Contingent II employees receive a stipend of

$3,186 (when annualized) paid bi-weekly pay to assist with the purchase of health benefits and are eligible to enroll in state offered health benefits under the Direct Pay Program

• Direct Pay Program Enrollees:• Pay the full cost of a selected benefit (i.e.

unsubsidized) under the “Direct Pay” rates• Are not eligible to pay benefit premiums via

automatic payroll deduction• Will have a coupon booklet mailed to their

address of record from the MD State Employee Benefits Division (EBD)

• Are responsible for mailing premium payments each month directly to EBD to maintain elected benefits

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Health Benefits

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Health Benefits

• All medical plans include vision benefits

• Mental health and substance abuse coverage • PPO and POS plan members

managed by APS Healthcare Inc.• EPO plan members managed by

health plan vendor

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Prescription Benefits

Express Scripts (www.express-scripts.com)• Separate from Medical Insurance• Covers cost of approved prescription

drugs subject to nominal co-pays• Pharmacy Co-Pays (up to 45-day supply)• $10.00 Generic Drugs• $25.00 Preferred Brand Name Drugs• $40.00 Non-Preferred Brand Name Drugs

• Home Delivery Co-Pays (46- to 90-day supply)• $20.00 Generic Drugs• $50.00 Preferred Brand Name Drugs• $80.00 Non-Preferred Brand Name Drugs 13

Dental Benefits

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Life InsuranceUnum

Term Life Insurance• Minimum Policy $10,000;

Maximum policy 6x annual salary or $750,000

• Coverage in increments of $10,000

• $50,000 coverage no medical review required

• Enroll anytime with medical review

• Dependent Life - $10,000 increments, up to 100% employee amount or $150,000, up to $20,000 without medical review

• Portable• Accelerated benefit – 50% to

$750,000• Survivor support financial

counseling services • Designation of beneficiary form

required

Minnesota Life Insurance Company

Term Life Insurance• Minimum policy $10,000;

Maximum policy $300,000• Coverage in increments of

$10,000• Up to $50,000 guaranteed if

elected within 60 days of start date

• Amounts over $50,000 will require completion of Evidence of Insurability (EOI)

• Dependent Life – $5,000 increments, up to 50% of employees coverage, max. $150,000

• Amounts over $25,000 for spouse/dependent require EOI

• Portable• Accelerated benefit – up to

100% of the face value• Designation of beneficiary

form required

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Accidental Death/Dismemberment & Long Term Disability

Accidental Death/Dismemberment•AD & D Administered through Minnesota Life Insurance Company•Provides a benefit in the event of accidental death or dismemberment for employee and/or family•Available in increments of $100,000, $200,000 or $300,000•Must complete a designation of beneficiary form•No Evidence of Insurability required

Long Term Disability•Administered through Unum•An Income Protection Program•Maximum Income Benefit equal to 60% of employee’s salary up to $8,000 per month•Must choose 90 or 365 day elimination period

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Long Term CareLong Term Care•Administered through Prudential•Insurance that covers expenses of care received either at home or in a facility when assistance with activities of daily living is needed•Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents•To enroll visit their website at http://www.prudential.com/gltcweb/maryland

(Group Name: maryland, Password: marylandltc)

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Benefits Election ChangesThe State of Maryland Employee Benefits Division (EBD) offers an Open Enrollment period for benefit election changes.Open Enrollment:

• Is a limited window of time for employees to:o make changes to current benefit electionso enroll for the first time if coverage was previously declinedo cancel current coverage

• Typically occurs on an annual basis, with dates determined by EBD

• Announced through multiple channels by UMUC Total Rewards and typically includes a Benefits Fair

• Will not change or discontinue an employee’s existing elections If no action is taken by an employee during open enrollment, their current benefit elections will continue as elected; however:

o Exception: Employees must re-enroll in Flexible Spending Accounts (FSA) each Open Enrollment period to continue FSA contributions

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Qualifying Status Changes

Outside of Open Enrollment, the only other time benefit election changes are permitted after initial hire/transition into a benefit eligible position are for certain qualified status changes. A change in status allows for limited changes to health coverage.

• These qualified changes include but are not limited to: birth/adoption, marriage/divorce, loss of coverage for self, spouse or dependent, etc. o Example: If you decline to enroll yourself, a spouse or dependent

because of other coverage, you may be able to enroll in the future if you, a spouse, or dependent lose that other coverage.

• Enrollment forms with supporting documentation must be submitted within 60 days of the qualifying change

• Refer to the State of Maryland Benefits Guide for additional detail on qualifying status changes and the supporting documentation required

• When possible, it is strongly recommended you email benefits@umuc.edu in advance of or immediately upon a qualifying status to ensure a seamless transition

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Weather and Emergency UpdatesTo get weather and emergency updates for all UMUC locations, please visit the UMUC Weather page (http://www.umuc.edu/weather/index.cfm)or call 301-985-SNOW.

Sign up for MyAlerts (https://alert.umuc.edu/).UMUC MyAlerts will send notifications of emergency and weather-related closings to your cell phone, e-mail and more.

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Contact Information

Direct Deposit, W-4 , Tuition Remission, Name/Address Changes, and general HR questions

HR Service Center – 301-985-7990myhr@umuc.edu

Payroll, Timesheet, and Leave Payroll Departmentucpayroll@umuc.edu

Health and RetirementBenefits Departmentbenefits@umuc.edu

Employment VerificationsVisit www.theworknumber.com or call 800-367-2884; UMUC’s employer code 14819

Security 240-684-2911

Technical Support, PeopleSoft, Email

Help Desk - 301-985-7400Email servicedesk@umuc.eduVisit support.umuc.edu

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