New Common mistakes during implementation - Greece Italy · 2019. 10. 2. · Common mistakes during...

Commonmistakesduringimplementation

Infoday on project implementation Bari – Pyrgos September 2019

EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund

Ø  Afterstrongcompetitioninthecall

Ø  Taketheopportunitytocompleteyourproject

Ø  HighaddedvalueØ  sustainabilityØ  usefulinyourarea(softorinfrastructure)Ø  cooperativespirit

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104CROSS-BORDERProgramsInterregInterregIPACBCandENICBC2014-2020>10billionseuros


Signatures&consequencesØ  Co-responsibility:

Ø  ProgramØ  ProjectØ  Sharedamongbeneficiaries

Ø  Roleoflegalrepresentative/consultants

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Managementcapabilityofbeneficiaries/humanfactorManagementadequacy

Ø strongandwellcoordinatedmanagementteam,§  skilledstaff,capable,consistentpersonnel

Ø Highlevelofcommunicationskills

§  Heavyprocedures-decisions(goodplanning,preparation)§  MIS(moreactiveroleofbeneficiaries)§  NationalCofinancing(e.g.PDE/PIP)§  Procurements§  Payments-certifications§  ConstantCommunication–Cooperation-coordinationamongbeneficiaries

etc

ü especiallyforv  LBsv  Infrastructureprojects

§  undertakingmoreprojectsthantheycanrun/implement

§  Blacklist….4


Don’tdeviatefrombasicprinciplesoftheProgram

Ø  Co-operation,commonchallenges-targets

Ø  Horizontalprincipals((equalopportunitiesandnondiscrimination,

equalitybetweenmenandwomenetc)

Ø  Avoidsignificantdelayswhichcouldcausenoncompletionofthephysicalobjectivesoftheprojects

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TimeManagementü  timemovessofastü  usuallyprojectsfollowsyrtakirhythms(panic,mistakes,

aberrations,omissions)


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MoreManagementissues

Ø  timeconsumingdecisionsforthestartupandtheprojectimplementation(e.g.ProgrammingContracts)

Ø  ProgrammingContractsarevalidgiventhat:q  theyareincludedintheinitialAFq  Detaileddescriptionoftasksamongthemembersin

theProgrammingContractq  UnderprovisionsofLAW4412/16article12clause4

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LackofLiquidity

Aminimumofliquidityisaprerequisiteforthestartupoftheprojects

Ø  TheprogressofimplementationcannotbebasedonlyonERDFreimbursement.

Ø  ThefirstERDFpaymentclaimmaytakemoretime.

Ø  FollowGR-ITNationalco-financingrules

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ContinuouscollaborationwithJS/MA

Ø  Beneficiary’savailabilityin§  checkingoransweringanyquestionsbyJS/MA§  sendingintimenecessaryreports

Ø  KeepyourcontactdatainAFsectionCupdated.Updatebodycodes’dataintoMIS

Ø  NEW!!§  Milestones–correctiveactions

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ProgressDataaccordingtoinstructions–  StatisticanalysisintheProgram,projectetc

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EverydaycommonerrorsinProgressreports–Certificates

Ø  WorkalwaysonthecorrectAF(themostrecentlyofficiallymodified/approved)

Ø  Don’texceedthebudgetcategorieswithoutpriorofficialapproval

Ø  Alllimits–deadlinesoftheProgram&Calldocumentsremaininforce/apartfromnewofficialdirectives

Ø  Beontime.

Ø  Keepintouchwithyourprojectofficer11


Ø  NEW!!– FlatratecostestimationforStaff–Administrativecosts(definedonce).Theapprovedmethodofflatrateorrealcostcannotbechangedduringimplementationperiod.

– UsetheofficialcommunicationwithFLCthroughMISatsection3.2

– forN+3rule.Thetargetofthisyear2019isapproximately8,5millionEuroscertifiedexpenditures.ThereforetheontimesendingofcertificateswillcontributetotheachievementofN+3rule...

Ø  -StillunclearVATstatusinMIS?

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Everydaycommonerrors-expenditures


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Everydaycommonerrors-3.1OnlyforGreekbeneficiariesco-financingfundingclaimsat3.1

•  Fillincorrectly(avoidnegativeclaimsanddelays

•  AftersubmissioncontactyourP.O.(ifnecessaryplsremind)

•  EasytrackingyourclaimbytheAAline


Modifications(budget/timeextension)

Ø  5-6budgetmodifications?!

Ø  23-60months?!

Ø  Unrealistic/implausiblejustifications

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CompliancewithPublicityrulesØ  CorrectuseofprogramandprojectLogos

Ø  Abidebythecopyrightlaw

Ø  Keeptheofficialprojectwebsiteupdatedevenaftertheendoftheprogram

Ø  NEW!!WP2max15%oftheprojectbudget

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Let’smakeourjobeasierØ Proper–legalAccountingsystem(monitoringthefinancialobject)

Ø Userfriendlyhard-copy/digitalfilingsystem(easierjob,veryhelpfulduringauditsandcontrolsofanylevel)

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Programwebsite

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Towrapup• Focusonyourtarget• Makethemostofthisopportunity• Organizeacapableteam• Manageyourtimeefficiently• Workinacooperativespirit• KeepintouchwithL.B.andP.O.• FollowthePublicityrules


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UNITB2“MONITORINGANDMANAGEMENTOFPROGRAMMESINMEDITERRANEANANDADRIATICSEA“MANAGINGAUTHORITYOFEUROPEANTERRITORIALCOOPERATIONPROGRAMMESTel:+302310469600,469659,469633,469619,469655Fax:+302310469602e-mails:[email protected],[email protected],[email protected],[email protected]

www.greece-italy.eu

JOINT SECRETARIAT

Puglia Region Coordination of InternationalPolicies - Territorial Cooperation SectionVia Gobetti, 26 - 70125 BariPh. +39 080 5406441 Ph. +39 080 540657 8www.greece-italy.eu - [email protected]

MANAGING AUTHORITY OF COOPERATION PROGRAMMEINTERREG V-A GREECE-ITALY 2014-2020

Hellenic Republic, Ministry of Economy & DevelopmentZeda Building, 2nd floor - 65, Georgikis Scholis Av.,57001 - Pylaia, ThessalonikiPh. +30 2310 469600 Fax +30 2310 46960 2www.greece-italy.eu - [email protected]

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New Common mistakes during implementation - Greece Italy · 2019. 10. 2. · Common mistakes during...

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