New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges.
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Transcript of New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges.
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XXX - XX - XXXXX - XXXXXFund Function Department Object
X - Division X - Class
XXX-School XXX - Subclass
XXXXX - Dept.XXXXX - Object
• PO only required for sole source purchasing of $1k or more unless budget manager requests or technology as defined by policy.
• Only applies to Purchase Orders not other request for payment.
• FAQ• What if budget manager wants POs for everything?
• Internal PO number scheme (Do not start with B or P)• Extension, name. or something to show dept.• Do not send PO to Business Office
• What if vendor requires PO numbers?• Extension, name. or something to show dept. (Do not start with B or P) • Do not send PO to Business Office
• What is purpose of Technology Form?• Determine individual responsible for device
• Track
FAQ (cont.)
•What if I need a check?• Review supporting documentation; if enough information, can use to
initiate check • If not enough documentation, then PO with PTA in terms.
•If PTA is under $1,000.00 does it need all signatures?• No
•What if I have an invoice?• Just sign invoice, include account number, and send to Business Office
without PO .
•All technology purchases require a PO and technology form
•Website – http://www.ferrum.edu/business_office.aspx
• Employee Reimbursable Expense Form• Standard Roanoke or Rocky Mount mileage• Mapquest/Rand McNally, other internet
based documentation• Mileage Reimbursement Form
• More than one trip per Employee Reimb. Form
• Round trip = One trip• If using one account for meals, mileage, etc.
summarize on one line – we do no need separate lines for each
• All technology purchases require a PO and technology form- even credit card purchases of technology.
• Can use credit card w/out prior approval for purchases – no credit limit increases
• Please use college credit card for Walmart instead of personally assigned credit card (will need to provide purchase order number and can use internal if under $1,000.00)
• May not be able to use sales tax exemption