Variety – the Children’s Charity empowers children who are sick, disadvantaged or who have special needs, to live, laugh and learn.

Unit 1 5 Ashtan Place

BANYO QLD 4014 Telephone: (07) 3907 9300

Facsimile: (07) 3907 9399 www.variety.org.au/qld

ABN: 35 940 541 014

2017 “Mission: Whitsundays” Variety Jet Trek 1st – 6th May 2017 Thank you for registering an interest in the 2017 “Mission: Whitsundays” Variety Jet Trek! The 2017 event will be our 19th Variety Jet Trek. Over the years we have travelled some of Australia’s most scenic and remarkable coastline. Having covered almost all of the Queensland coastline, a small portion of the New South Wales coast and Victoria’s Great Ocean Road, the Jet Trek is about enjoying everything our remarkable country has to offer. The 2017 “Mission: Whitsundays” Variety Jet Trek is scheduled to begin with event registration & scrutineering Sunday 30th April 2017 before heading through one of the most iconic areas in the North Queensland coast line…the stunning Whitsundays! A detailed event itinerary will be distributed over the coming months. While the Variety Jet Trek is largely about the places we visit, the scenery we encounter and the fun we have along the way, there is also a serious side. Variety – the Children’s Charity is committed to empowering children who are sick, disadvantaged or who have special needs to live, laugh and learn, and the Variety Jet Trek is one of the fundraising events that helps us to do so. Enclosed with this letter you will find the Variety Jet Trek Application for Entry Form, Crew Forms and an Event Guide with all the rules and regulations on the event and information surrounding preparation for your Personal Water Craft. Hopefully these documents will answer any preliminary queries you may have. If you have any questions at all about the Variety Jet Trek or Variety – the Children’s Charity in general, please feel free to contact me on 07 3907 9300. Kind regards,

Erin Searles Motoring Events Manager

ENTRANT DETAILS

Title: First Name: Surname:

Postal Address: Suburb / Town: State:

Postcode:

Mobile: Phone Home: Phone Work:

Email: Fax:

PWC Make: PWC Model: PWC Year:

PWC Colour: PWC Rego No: Preferred Jet Trek Entry #:

ENTRANT DECLARATION

I intend to pledge a minimum donation of $2,500 plus a non-refundable entry fee of $165 (inc GST) to Variety Queensland Inc.

I will endeavour to make payments/fundraising deposits to meet the minimum $2,500 contribution as per the following: $165 (inc GST) with this application – note: fundraising monies cannot be used to cover entry fees or provisions levies

$750 donation/fundraising on or before 25th November, 2016

$750 donation/fundraising on or before 13th January, 2017

$1,000 donation/fundraising on or before 24th March, 2017

In addition, I agree to pay a per person provisions levy which will include some meals, entertainment, merchandise and an event DVD. I understand the provisions levy fee will be advised closer to the event date.

I understand that acceptance of entries in the 2017 Variety Jet Trek is at the absolute discretion of Variety Queensland Inc. and that receipt of this Application Form does not guarantee a place on the Variety Jet Trek. I also understand that my team and I enter entirely at our own risk and that we will each sign an Indemnity Form prior to the event which will also include permission to receive marketing and promotional material/information from Variety Queensland Inc. as well as permission to include any photography/film footage of me, our team and personal water craft.

I understand and agree to abide by the Variety Jet Trek Code of Conduct & Event Rules and Regulations.

I understand that all riders must be over the age of sixteen (16)* and hold a current adult PWC licence at the start of the Variety Jet Trek

*All entrants aged between sixteen (16) and eighteen (18) must be accompanied by a parent/guardian also entering the event as an individual rider. The parent/guardian must be on the water and in the same riding team for the duration of the event.

*Entrant Signature: Date:

PAYMENT OPTIONS – Please circle your preferred payment option and complete the payment details below

Please debit my credit card on the 1st of each month $________ for ________ months.

Please debit my credit card as per the dates and payment amounts listed in the above payment schedule.

Please find enclosed my required entry fee or deduct my credit card for $________

Credit Card Type: Credit Card Number:

Expiry Date: Card Holder Name:

*Signature: Date:

This form is to be forwarded with required entry fee, as per payment terms above, to:

Variety Queensland Inc. Unit 1, 5 Ashtan Place, BANYO QLD 4014 Email: info@varietyqld.org.au or Fax: 07 3907 9399

2017 “Mission Whitsundays” Variety Jet Trek

1st – 6th May 2017

E=APPLICATION FOR ENTRY

VARIETY JET TREK CODE OF CONDUCT & EVENT RULES AND REGULATIONS

The Code of Conduct has been set by Variety – the Children’s Charity of TENT 76 to ensure the safety of all

participants and protect the reputation of the Variety Jet Trek and Variety. It contains simple common sense rules

and is viewed most seriously.

It is up to each participant / team to police the conduct of other team members. Anyone not adhering to the code

may be forced to withdraw from the Variety Jet Trek Event and may not be invited to participate in future Variety

events. As a Variety Jet Trek entrant you are not exempt from state laws or road rules, and anyone caught breaking

the law may be prosecuted.

The Variety Jet Trek Rules and Regulations are those made by the Variety office at any time. All entrants agree to

abide by these rules upon registration into the Variety Jet Trek.

The Rules and Regulations may be altered and amended at any time and as seen fit by Variety. Any decision handed

down by Variety will be final with no discussion entered into. During the Variety Jet Trek event if any dispute arises

as to the interpretation of any of the rules, the Variety Jet Trek Event Management decision will be final.

A copy of the Variety Jet Trek Code of Conduct & Event Rules and Regulations can be downloaded from the Variety

Website.

TAX DEDUCTIBILITY Monies donated to Variety Queensland Inc. by individuals may be tax deductible, provided they qualify as an

unfettered donation, that is, the donor can prove that they have received no value in return for the donation.

Similarly, an unfettered donation by a company not being associated with an advertising or promotional activity may

be tax deductible.

Sponsors and entrants should accordingly be aware that the following are PERSONAL ENTRANT EXPENSES and are

not to be accrued through sponsors as donations as they are not deductible as donations and are subject to GST.

(i) Any entry fee;

(ii) Meal costs;

(iii) Accommodation costs;

(iv) Vehicle purchase, preparation, maintenance and running costs;

(v) Merchandise purchases;

(vi) Travel costs;

(vii) Car, vessel or PWC cartage costs.

(viii) Auction Item Purchases

Depending on the ownership and normal use of the vehicle, some or all of the above costs may be claimable.

These comments are to be taken as guidelines only. Variety Queensland Inc. is not a tax consultant and therefore

assumes no liability for actions taken as a result of these guidelines. In any instance where an entrant or a sponsor

is uncertain of tax implications of their involvement, they should consult their own accountant or tax adviser.

VARIETY – THE CHILDREN’S CHARITY OF QUEENSLAND CONTACT DETAILS

Address: 1/5 Ashtan Place, BANYO QLD 4014

Phone: 07 3907 9300

Fax: 07 3907 9399

Email: info@varietyqld.org.au

Website: www.variety.org.au/qld

ABN: 35 940 541 014

Charity No: 1225

CREW FORM PERSONAL DETAILS

Title: First Name: Surname:

Preferred Name: Rider / Road Crew: PWC Number:

Postal Address: Suburb / Town: State:

Postcode:

Occupation: Company:

Mobile: Phone Home: Phone Work:

Email:

SHIRT SIZE (Please circle):

MENS S M L XL 2XL 3XL 4XL 5XL

LADIES 8 10 12 14 16 18 20 22

KIDS 4 6 8 10 12 14

Blue Card Number:

Blue Card Expiry:

MEDICAL INFORMATION

Date of Birth: Next of Kin:

NOK Phone: NOK Alternate Phone:

Allergies:

Dietary Requirements (i.e. Vegetarian, Gluten Intolerant):

Past Medical History:

Current Medical Condition / Medication:

ADDITIONAL INFORMATION

Do you have a GPS System: Do you have your own EPIRB:

Do you have a VHF Marine Radio: Do you have a first aid certificate:

PWC Licence Number: PWC Licence State: PWC Licence Expiry:

Driver’s Licence Number: Driver’s Licence State: Driver’s Licence Expiry:

Approximately how many hours riding experience do you have?

Do you have experience riding in open water? Do you have experience in bar crossings?

PARTICIPANT DECLARATION

I agree that all critical information provided in this form is true and correct at the time of filling in and I understand it is my responsibility to update Variety Queensland with any changes to the above medical information.

DATE: _______/_______/_______ SIGNATURE*: ______________________________________________________________

SIGNATURE* OF PARENT OR GUARDIAN (if under 18 years): ____________________________________________________________

2017 “Mission Whitsundays” Variety Jet Trek

1st – 6th May 2017

EVENT GUIDEEVENT GUIDEEVENT GUIDEEVENT GUIDE

The Yamaha Variety Jet Trek is a fun-filled, adrenalin packed adventure on Personal Water Crafts (PWC). The Trek is staged by Variety – the Children’s Charity to raise much needed funds for children who are sick, disadvantaged or who have special needs.

This Event Guide includes all the information you’ll need to know before you register to participate in the 2017 “Mission: Whitsundays” Variety Jet Trek.

REQUIREMENTS FOR EACH PWC CAPTAIN / RIDERREQUIREMENTS FOR EACH PWC CAPTAIN / RIDERREQUIREMENTS FOR EACH PWC CAPTAIN / RIDERREQUIREMENTS FOR EACH PWC CAPTAIN / RIDER

• All individuals participating as a rider/PWC captain must be sixteen (16) years of age or older and hold a current adult PWC licence.

• All riders aged between sixteen (16) years and eighteen (18) years must be accompanied by a parent/guardian also entering the event as an individual rider. The parent/guardian must be on the water and in the same riding team as their minor for the duration of the event.

• Your PWC must be a 2009 model or later, be of sit down style and capable of riding comfortably in seas up to and greater than two metres.

• Your PWC’s fuel capacity and extra fuel carried on board must be at least 80 litres.

• Your PWC must be in perfect seaworthy condition and pass certified dealer inspection.

• All PWC must be covered by Third Party Public Liability and Property Damage as the minimum level of insurance. A copy of current insurance coverage must be provided to the Variety office prior to the start of the event.

• All PWC’s must be registered and must display current registration numbers.

• All riders must have a moderate level of fitness and be able to re-mount their PWC (unassisted) in offshore conditions.

FUNDRAISING, COSTS & ADMINISTRATIONFUNDRAISING, COSTS & ADMINISTRATIONFUNDRAISING, COSTS & ADMINISTRATIONFUNDRAISING, COSTS & ADMINISTRATION

• A $165 Application for Entry Fee is required along with the completed ‘Application for Entry’ Form

• Each PWC Captain/entrant is required to raise a minimum $2,500. We encourage every participant to raise as much as they can. The more money raised through the event, the more children we are able to assist!

• A provisions levy (payable per person) will be set closer to the event date and will include lunches, dinners, entertainment, merchandise and a DVD of the event. This provisions levy is applicable to all riders and road crew. A discounted rate may be negotiated with some venues for children under the age of 12.

• Variety will make group accommodation ‘holds’ for participants to book and pay for their accommodation at the same venue(s) and at a discounted group rate (where possible).

• All participants (road crew, riders and children) are required to fill in a ‘Crew Form’ which provides Variety will the necessary personal and medical information to maintain a safe event for all involved. These Crew Forms must be completed prior to the start of the event.

EVENT RULES AND REGULATIONSEVENT RULES AND REGULATIONSEVENT RULES AND REGULATIONSEVENT RULES AND REGULATIONS

• In the interest of safety, insurance and event management, the requests and directions of all people designated by Variety to be ‘Officials’ must be observed at all times.

• If you cause any damage to any property or the environment en route you are required to report any such incident immediately to the Event Director. The same applies to any contact with marine life.

• Litter is not to be thrown from any vessel. Carry all litter with you and dispose carefully at the next appropriate spot.

• The Jet Trek is not exempt from the normal road and boating rules. Infringements of speed and blood alcohol limits can be prosecuted by the police.

• Trekkers must not interfere with other people’s vehicles, vessels or personal property.

SAFETY CHECKLISTSAFETY CHECKLISTSAFETY CHECKLISTSAFETY CHECKLIST

PWC REQUIREMENTS� PWC is a 2009 model or later and of the sit down style� PWC’s fuel capacity and extra fuel on board is at least 80 litres� PWC is in seaworthy condition� PWC displays current registration details� All Riders have a current adult PWC Licence� PWC is covered by Third Party Public Liability & Property Damage as the

minimum level of insurance

MINIMUM SAFETY GEAR REQUIRED� V Sheet� EPIRB (if you do not own an EPIRB see www.epirbhire.com.au) � Flares (two red and two orange hand held smoke flares) CHECK EXPIRY� Signalling device (mirror or similar)� Ride Smart Sticker & Capacity Label� PFD Type 2 Life Jacket� Sufficient anchor with at least 27m of rope (can double as tow rope)� Tow rope – at least 17m long� One fixed or portable compass� Minimum 2 x 600ml bottles drinking water� UHF radio in support vehicle for Road Crew communications

OTHER RECOMMENDED GEAR� Rider’s Helmet� Waterproof tool kit with spare parts (including spare plugs)� Small waterproof first aid kit� Floating sunglasses and sunscreen� GPS� Mobile telephone in waterproof vest� VHF Marine Radio

PARTICIPANTS CODE OF CONDUCTPARTICIPANTS CODE OF CONDUCTPARTICIPANTS CODE OF CONDUCTPARTICIPANTS CODE OF CONDUCT

• Entrants are to be aware that they will be seen as a representative of Variety – the Children’s Charity and are to behave accordingly.

• Entrants will be instantly ejected from the Event, without warning, in the following circumstances:

• Actions that will compromise the safety of event participants or the general public

• Detection by the police for driving/riding while under the influence of alcohol (over the legal limit in the relevant state)

• Detection by the police for excessive speed (a speed at which instance loss of licence occurs)

• Offensive behaviour detected by the police (not limited to legal definition)

• Assault

• Entrants may be ejected from the Variety Jet Trek or refused entry to the next event, after being given one warning, in the following circumstances:

• Bringing the name of Variety into disrepute• Excessive drunkenness• Offensive behaviour on a continuous basis• Tampering with other people’s property/possessions• Altering Variety signage• Vandalism• Refusing to obey reasonable directions of Officials or Event Organisers

• Any Trekker ejected from the Variety Jet Trek may be automatically excluded from any future Variety event (this includes events conducted by other states)

• These provisions apply to all crew members and any transgression by individual crew members may result in the exclusion of the entire team

• Variety Queensland will not be responsible for costs incurred by early exclusion from the Variety Jet Trek

SAFETY & WHAT TO EXPECTSAFETY & WHAT TO EXPECTSAFETY & WHAT TO EXPECTSAFETY & WHAT TO EXPECT…

• As with all Variety events, safety is our number one priority. To ensure everyone’s safety, guidelines have been developed and must be adhered to.

• Jet Trekkers will be broken into teams with each PWC Captain branded by colour for their group (i.e. Green, Red, White, Yellow, Red). These groups are required to ensure the field is broken up. A 15 minute break between the groups will be used to allow the water to return to normal for the later groups to follow. Within each group, a team leader and forward scout are appointed. All riders will be allocated buddies and it is your responsibility to look out for each other on the water. If your buddy breaks down you may be required to tow them to the next stop or until water support arrives.

• The team leaders will ensure all riders within the group remain in sight at all times during each leg of the journey. Each team leader will carry a marine radio throughout the event.

• Any leg of the journey may be cancelled in the event of a strong wind warning, adverse weather conditions or as advised by Water Police, Maritime Safety, Marine Parks or Coast Guard.

• Nightly briefings will discuss the following day’s route, launch information and details of any team changes if applicable.

• Road Crews will be provided with maps showing points at which they may be required as well as necessary information for daily launch/pick up, hotels and meals. In the event a road crew is required prior to the allocated meeting point, Variety officials will contact the appropriate Crew and advise of the alternate location.

• PWC riders will be provided with detailed waterproof maps at the start of each leg. A full area brief will also be provided at the nightly briefings.

HOW DO I SIGN UP?HOW DO I SIGN UP?HOW DO I SIGN UP?HOW DO I SIGN UP?

If you have any questions or would like to sign up for the 2017 “Mission: Whitsundays” Yamaha Variety Jet Trek, please contact Erin Searles in the Variety Queensland office on 07 3907 9300 or erin.searles@varietyqld.org.au