NESI Supervisor Training Uploading Required Documentation Session 3.
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Transcript of NESI Supervisor Training Uploading Required Documentation Session 3.
![Page 1: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/1.jpg)
NESI Supervisor Training
Uploading Required Documentation
Session 3
![Page 2: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/2.jpg)
Agenda• What is an iForm and how does it differ from
required documents?• Purpose of uploading documents• Documents to be uploaded
– Signed offer letter– Background receipt and/or results– Licenses and/or certifications
• How to upload documents• How to complete the employer section of the I-9• Closing a new hire profile
![Page 3: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/3.jpg)
iForms• Prior to manager upload, an employee is REQUIRED to
complete all iFORMS by following the link from their offer letter:
• https://welcome-nesi.icims.com
– iFORMS include:• W-4• I-9• Direct Deposit form (to complete even if waiving it)• Local/National Background Check Authorization form• Company employment documents
EMPLOYEE CANNOT BE ENTERED INTO PAYROLL UNTIL THESE FORMS ARE COMPLETE
![Page 4: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/4.jpg)
Uploading Required Documentation• What required documentation needs to be uploaded?
– Signed offer letter– Background check receipt and/or results– License/certification (if required for position)
• Why must this documentation be uploaded? These forms are required by law and/or contract These documents create an employee profile in iCIMS Allows HR the ability to access these documents in case
an issue or question were to arise Data reporting purposes
![Page 5: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/5.jpg)
Completing the I-9• Employee is to complete the first section of the I-9.• Employer (supervisor) is to complete section 2 of the I-9
verifying a new hire’s identification.
![Page 6: NESI Supervisor Training Uploading Required Documentation Session 3.](https://reader036.fdocuments.us/reader036/viewer/2022082505/56649d9f5503460f94a89b3f/html5/thumbnails/6.jpg)
Completing a new hire profile
• When is a new hire profile complete?– Once everything is uploaded/completed from both the
employee AND supervisor, contact your HR admin to verify and HR will move the new hire to complete status.
– HR enters background check results and certification into ADP (payroll system) for reporting purposes.
– ONLY HR moves applicant into: Hired: Background Check/Reference Check Completed Status
• This status lets both supervisors and HR know the new hire’s profile is complete and no documentation is missing.
• Keeps iCIMS clean on your side as well as HR’s.