NEPA LIMITED, NEPANAGAR (MP) (A Govt. of India Undertaking ... Manpower.pdf · Part-I...

NEPA LIMITED, NEPANAGAR (MP) (A Govt. of India Undertaking)

DEPARTMENT: PERSONNEL & ADMINISTRATION NEPANAGAR, BURHANPUR DISTRICT,

M. P. - 450221 (INDIA)

CIN: U21012MP1947GOI000636 GSTIN: 23AAACN9961C1ZL

REF NO: PNI/O.S./01/2019-20 Date :- 09.05.2019

e-TENDER IS INVITED IN 2 BID SYSTEM FROM REPUTED AND

EXPERIENCED AGENCY/CONTRACTOR FOR OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE

STAFF/CLERK & ATTENDANT

CORRIGENDUM–1

The following amendment is being made in the above Tender Notice :-

On Page–9

Eligibility Criteria: Annexure-C

Point No F (f) : Solvency certificate from any Nationalized Bank should be equivalent to the contract value of one year only

(instead of total contract period of two years) as per format at Annexure-H.

Manager (P&A)

Tender Ref. No. PNI/O.S./01/2019-20 1

NEPA LTD: P&A DEPARTMENT Page 1


PERSONNEL & ADMINISTRATION DEPARTMENT NEPANAGAR, DISTRICT :- BURHANPUR,(M. P.) - 450221 (INDIA)


e-TENDER Notice

TENDER FOR OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/

OFFICER, OFFICE STAFF/CLERK & ATTENDANT

REF NO: PNI/O.S./01/2019-20 DATE: 09.05.2019

e-Tender Portal: htpps://eprocure.gov.in Website: www.nepamills.co.in

1 e-Bid reference NO. : PNI/O.S./01/2019-20

2 MODE OF TENDER : e-TENDER THROUGH NIC/CPP

PORTAL

3

DUE DATE & TIME FOR SUBMISSION

OF REQUIRED INFORMATION AND

DOCUMENTS TO NEPA LIMITED,

NEPANAGAR,

UPTO 3.00 PM ON 29.05.2019

4 SCHEDULE FOR SUBMISSION OF ON-

LINE TECHNO-COMMERCIAL BID &

PRICE BID at https://eprocure.gov.in

UPTO 3.00 PM ON 29.05.2019

Hard copy of Bids is also allowed.

5 DUE DATE & TIME OF OPENING OF PART-I i.e. TECHNO–COMMERCIAL BID:

THE DATE OF OPENING OF PRICE BID FOR ELIGIBLE BIDDERS WILL BE INFORMED SEPARATELY.

ON 31.05.2019 at 3.30 PM

6 EARNEST MONEY DEPOSIT DD/NEFT OF Rs. 50000/- IN FAVOUR

OF NEPA LTD., PAYABLE AT SBI

NEPANAGAR OR CASH RECEIPT AT

NEPA CASH COUNTER.

7 TENDER DOCUMENT COST DD/NEFT OF RS. 500/- IN FAVOUR

OF NEPA LTD., PAYABLE AT SBI

NEPANAGAR OR CASH RECEIPT AT

NEPA CASH COUNTER.

8 PERIOD OF CONTRACTY TWO YEARS

9 NAME OF THE CONTACT PERSON AT

NEPA LIMITED FOR TENDER RELATED

ENQUIRY

SHRI AVHIJIT CHATTERJEE

MANAGER (P&A)

07325-222150

e-mail: [email protected]




DEPARTMENT: PERSONNEL & ADMINISTRATION NEPANAGAR, BURHANPUR DISTRICT,

M. P. - 450221 (INDIA) CIN: U21012MP1947GOI000636 GSTIN: 23AAACN9961C1ZL

REF NO: PNI/O.S./01/2019-20 Date :- 09.05.2019

TENDER NOTICE

e-TENDER IS INVITED IN 2 BID SYSTEM FROM REPUTED AND EXPERIENCED AGENCY/CONTRACTOR FOR OUTSOURCING OF MANPOWER SUPPLY FOR

EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT

The due date and time for submission of tender is 29.05.2019 upto 3:00 pm

Part-I Techno-Commercial Bid will be opened on 31.05.2019 at 3.30pm whereas; the due date of opening of Part-II Price Bid of the technically suitable parties will be informed separately.

Tender documents with detailed specification of work and other terms & conditions may be obtained from the office of Manager (P&A), Nepa Limited, Nepanagar (M.P.) against the payment of Rs.500/- (non-refundable) towards document cost and E.M.D. Rs.50000/- in Cash or by Demand Draft in favour of Nepa Limited, Nepanagar payable at SBI, Nepanagar or through NEFT in Co’s bank account as detail below:-

Name of Beneficiary : Nepa Limited Name of Bank : State Bank of India Branch : Nepanagar Account Number : 32212167441 IFSC Code : SBIN0001306

For more details kindly, visit our Web site www.nepamills.co.in and www.eprocure.gov.in.

Submission of hard copy of bids is also allowed. Tender complete in all respects should be enclosed in sealed envelopes (Technical Bid and Price Bid in separate envelopes) and then these both envelopes shall be kept in third envelope, super scribing the Tender No., Name Of Work, & Due Date of Opening addressed to :-

Manager (P&A), Nepa Limited, Nepanagar, District Burhanpur, Madhya Pradesh Pin Code-450221 must be dropped in the Tender Box kept at Administrative Office, Nepa Ltd, Nepanager M.P. before due date 29.05.2019.

Tenders submitted without EMD and Document Cost will not be considered.

The Company reserves the right to accept/reject any or all tender (s) without assigning any reason whatsoever.

Corrigendum/Addendum/Amendments/Clarifications etc., if any, shall be hosted on websites only, Bidders are requested to visit our website regularly.

Manager (P&A)

http://www.nepamills.co.in/

http://www.eprocure.gov.in/




DEPARTMENT: PERSONNEL & ADMINISTRATION NEPANAGAR, DISTRICT:-BURHANPUR, (M. P.) - 450221 (INDIA)


e-TENDER NOTICE

TENDER FOR OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT

REF NO: PNI/O.S./01/2019-20 DATE:- 09.05.2019

DUE ON 29.05.2019

E-TENDER IS INVITED IN 2 BID SYSTEM FROM REPUTED AND EXPERIENCED AGENCIES/CONTRACTORS TO SUPPLY EXPERIENCED AND QUALIFIED MANPOWER FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT ON OUTSOURCING BASIS.

TENDER DOCUMENT AND RELATED TERMS AND CONDITIONS CAN BE EASILY DOWN-LOADED FROM OUR WEBSITES www.nepamills.co.in AND www.eprocure.gov.in.

Nb:-

1. Bidders are required to enroll on the e-procurement module of the central public procurement portal (url: https://eprocure.gov.in/eprocure/app) by clicking on the link "click here to enroll" on the cpp portal is free of charge.

2. Bidders are requested to submit their offer as below:

Annexure- A : Instruction of online bid. Annexure- B : Bidder instructions for filling the Tender Documents Annexure- C : Eligibility Criteria Annexure- D : General terms & conditions Annexure- E : Techno-Commercial Bid Format Annexure- F : Price-Bid Format Annexure- G : Affidavit stating that the Service Provider is/has not

been black listed. Annexure- H : Solvency Certificate on banks letter head.

Techno Commercial Bid & Price Bid: Bidders are required to submit Techno-commercial bid & Price Bid on line.

3. New bidders may please submit vendor registration form available at vendor registration link on www.nepamills.co.in with registration fee as early as possible but before the placement of work order.

ANY QUERIES RELATING TO THE PROCESS OF ONLINE BID SUBMISSION OR QUERIES RELATING TO CPP PORTAL IN GENERAL MAY BE DIRECTED TO THE 24X7 CPP PORTAL HELPDESK. THE CONTACT NUMBER FOR THE HELPDESK IS 1800 233 7315.

MANAGER (P&A)



https://eprocure.gov.in/




Annexure-A INSRUCTIONS FOR ONLINE BID SUBMISSION:

As per the directives of Department of Expenditure, this tender document has been published on the Central Public Procurement Portal (URL: http://eprocure.gov.in). The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at: https://eprocure.gov.in/eprocure/app.

REGISTRATION 1. Bidders are required to enroll on the e-Procurement module of the Central

Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link "Click here to Enroll" on the CPP Portal is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sift' / TCS / nCode /eMudhra etc.), with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC's to others which may lead to misuse.

6. Bidder then logs in to the site through the secured log-in by entering their user ID/password and the password of the DSC/e-Token.

TIPS TO BIDDERS A. Enrolment process in the Tender site.

1. Bidders are required to enrol on the e-Procurement module of the Central Public Procurement Portal (URL: https://eprocure.gov.in/e-procure/app) by clicking on the link “Click here to Enroll”. Enrolment on the CPP Portal is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India, with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSCs to others which may lead to misuse.

6. Bidder then logs in to the site through the secured log-in by entering their user ID/password and the password of the DSC/e-Token.

https://eprocure.gov.in/



B. Tender search 1. There are various search options built in the CPP Portal, to facilitate bidders to

search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal.

2. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective ‘My Favorites’ folder. This would enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the tender document.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification/help from the Helpdesk e-Procurement (GePNIC).

C. Preparation of bids 1. Make folders with the name of the tender number so as to identify the folders easily

during the bid document uploading.

2. File and Folder name should not contain any special characters (&, #, etc) or space in between.

3. Download the tender document, NIT, BOQ of the required tender in that folder. 4. Scan the EMD fee instruments/Tender fee instruments for offline payments if any.

5. In the case of offline payment, the details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the bid submitted will not be acceptable.

6. Scan and keep ready Pre qualification documents like life certificates, PAN etc if

any. 7. Prepare the technical bid document and then convert into PDF. 8. Prepare the BOQ i.e. fill up required figures in the downloaded XLS document. The

BOQ file with the same name has to be uploaded while uploading the financial bids.

If there is any change in Name it may not get uploaded or give an error. 9. Keep all the documents in the same folder for the easy bid document upload.

10. The bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid. It will act as a proof of bid submission for a tender

floated and will also act as an entry point to participate in the bid opening date. For any clarifications with the TIA, the bid no can be used as a reference.

D. Submission of bids 1. Bidder should log into the site well in advance for bid submission so that he/she

upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.

2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.

3. Bidder has to select the payment option as “offline” to pay the tender fee/EMD as applicable and enter details of the instrument.

4. Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the Tender e-Procurement (GePNIC) Processing Section, latest by the last date of bid submission. The details of the DD/any other accepted instrument, physically sent,

should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.



5. If a standard BoQ format has been provided with the tender document to be filled by all the bidders, bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. Bidders are required to download the BoQ file, open it and complete the while colored (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.

6. The serve time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.

7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done.

8. Any document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers / bid-openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.

9. Upon the successful and timely submission of bids, the portal will give a successful bid submission message & a bid summary will be displayed with the

bid no. and the date & time of submission of the bid with all other relevant details.

10. The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings. e-Procurement (GePNIC).

E. Password maintenance 1. The length of the password should be of 8 to 32 characters. 2. The password should be of any English lowercase and uppercase (a-z and A-Z)

characters. 3. The password must contain at least one number between 0-9. 4. The password must contain at least one special character from these [! @ # $ ^ x _ ~]

5. Sample password is just like Admin123$, India2000#, etc. F. About DSC

1. Digital Signature Certificates (DSC) is the digital equivalent (that is electronic format) of physical paper certificates.

2. Like physical documents are signed manually, electronic documents, for example e-forms are required to be signed digitally using a Digital Signature Certificate. Transactions that are done using Internet if signed using a Digital Signature certificate becomes legally valid.

3. Bidders have to procure Class 2 or 3 signing certificates only. Only Class 2 or 3 is valid for e-tendering purpose.

4. The Certifying Authorities are authorized to issue a Digital Signature Certificate with a validity of one or two years. The maximum period for which the DSC is issued is only two years. On the expiry of the term, the Digital Signature Certificate can be revalidated by paying the fees again.



5. Digital Signatures are legally admissible in a Court of Law, as provided under the provisions of IT.

6. Digital Signature Certificate (DSC) is not required by Companies but by individuals. For example the Director or the Authorized signatory signing on behalf of the Company requires a DSC. e-Procurement (GePNIC).

7. Each user logs in to the tender site thro' the secured log in by giving the user id/ password allotted during registration & then by giving the password of the DSC. The DSC password will get locked if successively wrong password is given many times.

G. DSC providers for Private firms A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means the authority that has been granted a license to issue a digital signature certificate under Section 24 of the Indian IT-Act 2000. 1. The vendors like TCS (www.tcs-ca.tcs.co.in ), Sify, MTNL, nCode

([email protected]), e-Mudhra (www.e-mudhra.com) are issuing DSC’s for bidders.

2. The time taken by Certifying Authorities to issue a DSC may vary from three to seven days.

H. Advantage of “My Space” on CPP Portal 1. The bidder can upload Non Sensitive documents prior at any point of time once

he logs in to the application. These are not encrypted. 2. The can be anything like PAN Certificate, VAT Certificate, Equipment Details,

Manpower Details, Copies of Balance Sheet of last few years, Details of quantity of work executed etc.

3. In some cases the TIA might have uploaded a format while in many cases it may just be a scanned copy of the original which needs to be uploaded.

4. This will avoid repeated upload of common documents and also save space and time.

I. System requirements 1. Windows XP with latest service pack 2. Loaded IE 7.0 or above 3. Loaded JRE 1.6 or above 4. Antivirus Software with latest definition. 5. Internet connectivity 6. Scanner to scan the documents if required 7. Printer and PDF Creator.

J. Assistance to Bidders 1. Any queries relating to the tender document and the terms and conditions

contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.

2. Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315.

MANAGER (P&A)



ANNEXTURE-B


INSTRUCTIONS TO BIDDER FOR FILLING THE TENDER DOCUMENTS

1. Intending bidders are requested to study carefully the bid documents including the terms and conditions enclosed before submitting their bid.

2. Bidders are requested to quote their rate strictly as per our

specifications/scope of work. 3. Bids documents are not transferable. 4. The tender shall be submitted in two covers:

(a) The first sealed cover should be super scribed “Techno Commercial Bid” and should contain: (i) Demand Draft of Rs. 500/- (nonrefundable) towards cost of Tender

Document. (ii) Demand Draft of Rs. 50000/- towards bid Security deposit (EMD). (iii) Declaration at Annexure-G & Solvency Certificate at Annexure-H. (iv) The proforma of Techno Commercial Bid at Annexure –E (Duly Filled in)

with all attachments. (b) The second sealed envelope super scribed “Financial Price Bid” Annexure-F

and should contain only the rates which should be quoted on monthly basis.

The “Techno Commercial Bid” and “Financial Price Bid” are to be kept separately in two envelops and thereafter both the envelopes should be placed in one bigger envelope duly signed shall be dropped in the Tender Box captioned “TENDER FOR OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT” FOR PERSONNEL & ADMINISTRATION DEPARTMENT.

5. PRICE PART: Prices quoted should be firmed throughout the contract period. Breakup should be given as per Price Bid Proforma. Price Bid part of only those bidders will be opened whose PART-I (Techno-Commercial Bid) is accepted.

6. Tender document cost and EMD must be submitted alongwith Part-I (Techno-Commercial Bid) as specified in our Tender terms and conditions.

7. Fax/e-mail offers will not be considered. 8. Offers should be valid for 120 days from the date of opening of Price Bid. 9. The Company may accept the whole or part of an offer. 10. Bids not submitted strictly in accordance with the general terms and conditions

are liable to be rejected. 11. Offer shall not be accepted if payment terms quoted other than our terms. 12. For other terms please refer our general conditions of the tender attached

herewith. 13. Submission of Hard copy of tender is also allowed and acceptable. 14. Tender Enquiry number should be mentioned in your offer and on the envelopes. 15. Separate offer is to be submitted for individual enquiry.

Bids should be submitted as per schedule date and time.

MANAGER (P&A)



ANNEXURE – C NEPA LIMITED, NEPANAGAR (MP)

(A Govt. of India Undertaking)

ELIGIBILITY CRITERIA

A. The Tenderer should have minimum 3 years experience (as on 31.03.2019) for supply of manpower.

B. The Tenderer must have an annual turnover of Rs. 30 Lakhs (Rupees Thirty Lakhs only).

C. Minimum 3 years experience satisfactory completion certificate to be provided. D. Acknowledged copy of Income Tax Return filed during last 3 financial years to

be attached with Part-I (Techno-Commercial Bid). E. The Tenderer must be registered with GST and have GSTIN No. for services,

Registration No. for EPF, ESI, Income Tax, etc., and should have a valid Labour License for supply of manpower as mentioned in the tender document.

F. Copies of the following documents should be submitted along with Part-I (Techno-Commercial Bid) of the tender: a) Audited Balance Sheet of last three financial years i.e. 2015-16, 2016-17

& 2017-18. b) GST Registration. c) PAN No. d) Labour License. e) ESI, EPF and other Registration Certificate copy with details of last

payment. f) Solvency certificate from any Nationalized Bank for the total quoted

amount for the contract period as per Annexure-H. g) Affidavit stating that the Service Provider is/has not been black listed

(Annexure-G). G. Only those agencies which fulfill the above mentioned eligibility criteria need to

submit their bids.

OTHER TERMS AND CONDITIONS

1. The Tenderer should have sufficient employees on its rolls specifically trained for supply of HR/Marketing/Finance/ commercial/Labour Laws manpower. In addition, 3 Passport size photographs, details of qualification along with proof, experience certificate, etc., need to be submitted on demand at the time of award of the contract. The Agency shall be fully responsible for ensuring the correctness of the documents submitted by the persons for engagement against various posts.

2. The Tenderer should have a valid Labour License and all statutory licenses for supply of manpower as applicable. The successful Tenderer should produce valid Labour/other Licenses before commencing the work as prescribed by the concerned statutory authority.

3. The manpower will have to be supplied by the agency within 7 days from the date of award of Contract, as per the detailed Terms and Conditions.

4. The Service Provider/Agency must have proper mechanism for intake, verification of candidates’ character and antecedents, Management and Placement of the skilled manpower. The persons engaged by the Agency should not have any adverse Police records/criminal cases against them. The Agency



would be responsible to make adequate enquiries about the character and antecedents of the persons before their engagement for the purpose. The Character and antecedents of each personnel will be got verified by the service provider before their deployment through the local police. Proofs of identity like driving license, bank account details, previous work experience, proof of residence and recent photograph and a certification to this effect should be submitted to this Department. The service provider will also ensure that the personnel deployed are medically fit. The Service Provider shall withdraw such employees who are not found suitable by the office for any reasons immediately on receipt of such a request from this Department and replace with suitable employees immediately.

5. The Service Provider/Agency should not have been blacklisted by any organization.

6. The Service Provider/Agency should be willing to take up the Contract on the terms and conditions given at Annexure–D.

7. SECURITY DEPOSIT: The successful bidder shall furnish a Performance Security Deposit equivalent to 5% of the total bid amount for 2 years in the form of a Demand Draft of State Bank of India drawn in favor of Nepa Limited payable at Nepanagar or BG of the equivalent amount valid till completion of contract period. The EMD amount of Rs.50000/- will be adjusted against Security Deposit and balance amount has to be deposited within 10 days from awarding the contract. The performance security deposit will be forfeited in the event of violation of any of the above mentioned terms and conditions.

8. Nepa Ltd. reserves the rights to reject any or all tenders without giving any notice or assigning any reason thereof.

9. The contract is for a period of two years, unless it is curtailed or terminated by this department owing to deficiency of service, substandard quality of manpower deployed, breach of contract, reduction or cessation of the requirements of work.

10. The contract shall automatically expire after Two years from commencement of the contract

11. The contract may be extended, on the same terms and conditions for a further period of one year on mutual consent.

12. The Tenderer will be bound by the details furnished by him to this Department, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him is found to be false at any stage, it would be deemed to be a breach of terms of contract making it liable for legal action besides termination of contract and forfeiture of Security Deposit.

13. Financial Price Bids of only those Tenderers who are declared technically qualified shall be opened & evaluated.

14. The persons engaged by the Agency should not have any adverse Police records/criminal cases against them. The Agency would be responsible to make adequate enquiries about the character and antecedents of the persons before their engagement for the purpose.

15. The contractor/company/firm/agency shall furnish following documents in respect of the persons who will be deployed by him/them in this Department before the commencement of work.



a) List of persons shortlisted containing full details i.e. date of birth, marital status, address, educational and professional qualifications, experience etc.

b) Bio-data of the person with photograph affixed. 16. All duties shall be performed by persons qualified and skilled in performing

such duties as per the eligibility criteria. 17. The Agency shall depute a coordinator, within the deployed personnel, who

would be responsible for immediate interaction with the Department authorities so that optimal services of the persons deployed by the agency could be availed without any disruption.

18. The service provider shall engage necessary persons as required by Personnel & Administration Department, Nepa Limited on regular basis. The said persons engaged by the service provider shall be the employee of the service provider and it shall be the responsibility of the service provider to pay their salary/ wages in time i.e. before 7th day of every month. There is no employer and employee relationship between the employees of the service provider and NEPA and further the engaged person of the service provider shall not claim any absorption.

19. The service provider's personnel working should be polite, cordial, positive and efficient while handling the assigned work and their action shall promote goodwill and enhance the image of this Department. The service provider shall be responsible for any act of indiscipline on the part of the personnel deployed by him.

20. The service provider will have to remove from the office, any debarred persons, who is found incompetent or for his/her/their misconduct and the service provider shall forthwith replenish such requirements immediately. The service provider shall replace immediately any of its personnel, if they are unacceptable, to the Department because of any security risk, incompetence, conflict of interest and breach of confidentiality or improper conduct upon receiving written notice from office or doing the manipulation in the documents/systems or cartel forming with the dealing agencies.

21. The service provider shall ensure proper conduct and discipline of his personnel in office premises, and enforce prohibition of consumption of alcoholic drinks, paan, tobacco, smoking etc.

22. The transportation, food, medical and other statutory requirement in respect of each personnel of the service provider shall be borne by the service provider only.

23. The Service Provider’s personnel should work in office working hours. However, in case of exigencies of work, they may be required to sit late and the personnel may be called on closed holidays without any compensation.

24. The service provider shall provide a substitute well in advance, if there is any probability of the persons leaving the job due to his/her own personal reason. The payment in respect of the overlapping period of the substitute shall be the responsibility of the service provider.

25. The service provider shall remain in contact at all times and message by phone/mail/Fax from this Department to the service provider shall be acknowledged immediately on receipt on the same day. The Service Provider shall strictly observe all the instructions issued by the Department implementing the Contract from time to time.

26. Nepa Ltd shall not be liable for any loss, damage, theft, burglary or robbery of any personal belongings, equipment or vehicles of the engaged personnel.



27. That the agency on its part and through its own resources shall ensure that the

goods, materials and equipment etc. are not damaged in the process of carrying out the services undertaken by it and shall be responsible for act of commission or omission on the part of its staff or its employees etc. If this Department suffers any loss or damage on account of negligence, defaults or theft on the part of the personnel of the agency, then the agency shall be liable to reimburse the value of the loss, as decided by this Department for the same. The agency shall keep this Department fully indemnified against any such loss or damage.

28. P&A Department will maintain an attendance register in respect of the personnel deployed by the agency on the basis of which wages/remuneration will be decided in respect of the staff at the approved tender rates.

29. The successful bidder will enter into an agreement with this organization i.e. M/s Nepa Ltd. for supply of suitable manpower as per the requirement on these terms and conditions. The agreement will be valid for a period of two year commencing from the date of signing of the agreement and shall continue to be in force in the same manner, unless terminated in writing. The service charges/rates quoted by the agency shall be fixed for a period of two years and no request for any change/modification shall be entertained before expiry of the contract period of two years. The contract/agreement is extendable for a further period of one year or part thereof subject to satisfactory performance of the agency and such amendments as mutually agreed to.

30. On the expiry of the contract as mentioned above, the agency will withdraw all its personnel and clear their accounts by paying them all their dues. In case of any dispute on account of termination of employment or non-employment by the personnel of the agency, it shall be the entire responsibility of the agency to pay and settle the same.

31. Tender incomplete in any form will be rejected outright. Conditional Tenders will not be accepted.

32. The Contractor must provide standard liveries and Identity card to its personnel which should be different from those used by the regular Staff members. The staff shall be in proper uniform with their identity properly displayed. Samples of liveries and Identity Card will have to be submitted by the Contractor for approval of NEPA. Timings of the deployment of the personnel will be intimated to the agency by NEPA.

33. Canvassing in any form is strictly prohibited and the Tenderers who are found canvassing are liable to have their Tenders rejected out rightly.

MANAGER (P&A)



ANNEXURE-D

GENERAL TERMS & CONDITIONS OF THE TENDER

1.0 SUBMISSION OF TENDER: 1.1 In these terms and conditions of the tender or any other connected document

the terms Mills, Company wherever used shall mean Nepa Limited, Nepanager (MP) and the term tenderer or bidder wherever used shall mean the party offering to do this work on these terms and conditions. Offers in closed sealed covers are invited in prescribed forms from interested parties/agencies FOR OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT to Personnel & Administration Department.

1.2 Tender document may be obtained from P&A Department of Nepa Limited Nepanagar against payment of Rs. 500/- (non-refundable) through Cash/NEFT or Demand Draft in favour of Nepa Limited, Nepanagar drawn at State Bank of India at Nepanagar on or before 29.05.2019. If Tender documents downloaded from website www.nepamills.co.in, or www.eprocure.gov.in then Part-I Techno Commercial Bid should be accompanied with tender fee of Rs. 500/- only and EMD of Rs.50000/- either in the form of DD or NEFT payment advice as specified above otherwise Part II (Price Bid) shall not be considered for opening. NEFT Details:- 1) Name of Beneficiary – Nepa Limited 2) Name of Bank and Branch – State Bank of India 3) Branch - Nepanagar 4) Bank Account No. – 32212167441 5) IFS Code – SBIN0001306 Last date of Submission of Tender:- 29.05.2019 up-to 3.00pm.

1.3 Bidders are required to submit their offers in two parts as follows: – Part- I Techno-Commercial Bid due date of opening 31.05.2019 at 3.30pm. Part-II Opening of Price Bid (of the technically suitable parties only) will be informed separately. Conditional Offers will not be accepted.

1.4 Tenderer should fill both the parts of tender i.e. Part-I and II in all respect and keep in separate envelopes duly marked as Part-I Techno Commercial Bid and Part-II Price Bid and then these both envelopes shall be kept in third envelope indicating the details of tender i.e. tender number, due date etc. Sealed offers duly filled in all respect mentioning tender number and due date should be dropped in the tender box kept at Administrative office of the Company on or before 29.05.2019, part-I Techno Commercial Bid of tender shall be opened on 31.05.2019 at 3.30 pm. Opening of Part-II Price Bid of the technically suitable parties will be informed separately.





1.5 Tenderers who qualify in Part-I Bid are only eligible for opening of Part-II Price

Bid. Company reserves the rights to extend the due date of tender submission and opening without assigning any reason.

2.0 PERIOD OF CONTRACT:

The period of contract shall be initially for Two years from the date of award of contract. The period of contract can be extended for further one year on same rates, terms & conditions subject to satisfactory performance on mutual consent.

3.0 EARNEST MONEY DEPOSIT: 3.1 a) Amount to be deposited: -

Part-I Techno Commercial Bid must be submitted along-with EMD of Rs.50000/- and Rs. 500/-(as Tender Cost – Non-Refundable) by Demand Draft in favour of Nepa Limited payable at State Bank of India branch Nepanagar or by Cash at counter of Nepa Limited or can be deposited in to company’s account by NEFT. Our Bank account details are mentioned at para 1.2. This Earnest Money deposit shall not bear any interest. Tenders without EMD & Cost of Tender Documents will not be considered.

b) Refund of Earnest Money Deposit:- The Earnest Money Deposit of the

unsuccessful tenderer shall be refunded to them within a month after finalization of the tender.

4.0 SECURITY DEPOSIT: The successful bidder shall furnish a Performance Security Deposit equivalent to 5% of the total bid amount for 2 years in the form of a Demand Draft of State Bank of India drawn in favor of Nepa Limited payable at Nepanagar or B.G. of the equivalent amount valid till completion of contract period. The EMD amount of Rs.50000/- will be adjusted against security deposit and balance amount has to be deposited within 10 days from awarding the contract. The performance security deposit will be forfeited in the event of violation of any of the above-mentioned terms and conditions. Refund of Security Deposit: -- The Security Deposit of the successful Contractor shall be refunded after successful completion of the work and after adjustment/recovery of dues or all sums due to the company within one month after expiry of contract.

5.0 VALIDITY OF OFFER : The offers will be valid for 120 days from the date of opening of part II - Price Bid of the tender. If any tenderer refuses/withdraws tender during validity period, the EMD shall be forfeited without any notice.



6.0 REQUIREMENT OF MANPOWER ON OUTSOURCE BASIS:

S. No.

Requirement/ Particulars

No. of persons

Minimum Qualification Experience

1 Executives/Officers

2 ICWA/CA Inter Cleared

3 years Articleship completed

2 Office Staff/Clerks 5 B.Com with minimum 55% marks

3 years

3 Office Staff/Clerks 20-60

Graduate in any discipline from any University recognized by Central or State Govt with securing minimum 55% of marks

3 years

4 Attendent

2 Matriculate -

Note: 1. All above persons from SrNo. 1 to 2 must have adequate and updated knowledge of computer operations and accounting software.

2. The above numbers may vary 50% up and down as per requirement.

6.1 Casual Leave/Option Leave : Ten days CL and Two days optional leave will be

allowed to manpower deployed per year during the contract period of two years. Normally one day CL per month will be allowed. If the yearly leave of any person exceeds more than 12 days then in that case the agency will need to provide substitute.

7.0 SCOPE/DETAILS OF WORK: The Agency/Firm/Company shall provide Manpower at Nepa Limited by

deploying adequately trained and well-discipline personnel having fair command on Hindi & English in respective categories as per the details given below :

(a) Designation: Executive/Officer

Level of Skill: ICWA/CA (Inter cleared) No.of Post : 01

Experience: 3 Years Articleship completed. SCOPE OF WORK: 1. To assist Manager(F&A) in routine affairs. 2. Prepare MoU, Ratify and Prepare Budget proposals, DHI & GoI

correspondence, GoI Loan A/c, PE Survey. 3. Prepare Monthly Cost Sheet and Daily performance report to CMD. 4. All bank matters like FDRs, BG, SD, EMD, L.C. & shipping documents

etc related to project & import. 5. Maintain job wise work in progress record of project. 6. Control expenditure on plan project works based on sanctioned project

estimates.



7. Insurance of Assets. 8. To execute the works in the following sections:

Cash Section, Costing Section, Project Section, Purchase Finance. 9. Any other work as assigned.

(b) Designation: Executive/Officer

Level of Skill: ICWA/CA (Inter Cleared) No. of Post: 01 Experience: 3 years Articleship completed.

SCOPE OF WORK: 1. To assist Manager(F&A) in routine affairs. 2. To execute the works in the following sections:

Ledger Section, Purchase Bill, Miscellaneous Bill Section, Establishment Section, Stores Accounting Section, Payroll/PF Section and Taxation.

Responsible for planning, coordinating and controlling the works concerning Books of accounts, Balance Sheet and filing of all Tax Returns. Co-ordinate with Auditors, Maintain Assets Register, verification of the authenticity of records and calculations.

3. Any other work as assigned.

(c) Designation: Office Staff/Clerk Level of Skill: B.Com with minimum 55% marks. No. of Post: 05 Experience: 3 years

SCOPE OF WORK: 1. Verify contractor bills, seek clarifications and issue memos/reminders

in case of non-compliance of terms of contract. Post the clear bills in software and pass them for payments.

2. Help seniors in day today work to maintain Ledger controls (Bank & Cash)

3. Check purchase proposals and process in the guidance of seniors for the following

Stock levels V/s Requirements.

Whether proper procedure has been adopted, as laid down in the instructions.

Verify the calculations made by purchase office, calculate all proposal rates at par for comparison purpose, and put up the papers for appropriate financial concurrence.

4. Collect daily production and raw material figures and prepare monthly cost sheet, daily performance report, maintain GoI Loan A/c, Insurance of Assets & Coal Procurement.

5. Maintain Gratuity and Deposit Link Insurance Scheme records and other PF/Pension works.

6. Prepare TDS Certificates for tax deducted at Sources. 7. Verify store items pricing, consumption reports, keep record of non-

moving items.



8. Preparation of financial & quarterly status reports to the ministry 9. Assist in annual physical stock verification. 10. Data entry work of issue & receipt vouchers. 11. Data entry work of all billing sections. 12. Data entry work of increments, earnings, deductions, final payments of

employees 13. Data entry work of PF loan forms and other work related to PF. 14. Posting of cash and bank vouchers in ledgers. 15. Data entry work of medical bills and TA claims. 16. Checking the the data fed in computers and make necessary

corrections, and help to take necessary printouts of reports, journals and ledgers.

17. Help the seniors as and when required for typing and checking of bills and other misc work.

18. Any other work as assigned.

(d) Designation: Office Staff/Clerk Level of Skill: 1. Graduate in any discipline from any University recognized

by Central or State Govt with securing minimum 55% of marks.

2. Certificate in MS Office/Computer Application. No. of Post: 20-60 Experience : Minimum 3 years working experience in the following jobs. SCOPE OF WORK:

1. Relevant knowledge/working experience in the field of HR/Marketing/ Finance/Commercial/Labour Laws.

2. Should be well conversant with the day to day functioning of an office and should also be well conversant with Computers and essentially well trained in MS Office/Excel and Internet.

3. All sorts of dictation/typing work and data punching usually carried out by using the Computer with knowledge of MS Office/Excel or any other suitable software in English/Hindi, maintenance of files of documents and other relevant works as and when required by the different sections of Nepa Limited.

4. Movement and maintenance of files, papers, within the office. 5. Maintenance of files in the prescribed manner in a time. Files, Registers,

Dispatch & Receipt of Files/Documents/Letters to & from various offices of Nepa Ltd including various State/Central Govt/PSU & Agencies, Diary Work, Office Records Placing of PUC’s, Docketing them etc.

6. Scrutiny of cases & noting and drafting of the files to facilitate the Officer to take a decision. Up-to-date maintenance of various Rules/Orders.

7. Good knowledge of working with MS Office (Word, Excel & Power point) and Webpage data entry/e-mail/Scanning.

8. Will do such other duties as may be allowed to him by the responsible personnel/officers in connection with smooth functioning of the office.



OTHER SCOPE:

(i) At least 5 personnel should be able to take dictation in Hindi & speed of typing in Hindi at the speed of 30 w.p.m. Also at least 10 personnel should be able to take dictation in English & speed of typing in English at the speed of 40 w.p.m.

(ii) The manpower requirement as indicated above is tentative and may vary depending upon the volume of work, functional requirements etc. during the course of the contract. If, the requirement of manpower will exceeded above 25 nos., the contractor/agency will provide/supply the manpower as per our requirement within 7 days notice period.

(iii) If the services of Executive/Officer is required at outside of Nepa, Instruction will strictly be followed by the deployed Executive/Officer from Officials of Nepa for doing the given work. All those Executive/Officer will be reimbursed TA/DA applicable to Officer Cadre employee of the Nepa Limited in the scale of pay Rs.8600-250-14600, in case deputed for outstation duty.

(iv) If the services of Office Staff/Clerk is required at outside of Nepa, Instruction will strictly be followed by the deployed Office Staff/Clerk from Officials of Nepa for doing the given work. All those personnel will be reimbursed TA/DA applicable to Assistant-II Cadre employee of the Nepa Limited in the scale of pay Rs.4650-120-5250-130-7200, in case deputed for outstation duty.

(v) Satisfactory verification of deployed manpower character, antecedents, credentials, testimonials etc. will be required/essential from Police Authority in our prescribed form.

(vi) The Agency shall ensure that the engaged manpower, as per the description, not only performs within its requisite scope of work and but also ensure maintenance, upkeep & safety of the Complex, Furnitures etc. as well as harmonious and cordial relationship with the employees, visitors, guests or any other persons within the complex/premises. The Agency will be held responsible to any illegal action by the deployed personnel. The Agency will also ensure that engaged manpower should maintain confidentiality, vigil and remain alert on respective official performances. No information/data of the Company should be leaked out. The requirement of manpower in above defined categories or in additional categories may increase or decrease during the period of contract also.

(e) Designation: Attendant

Level of Skill: Matriculate No. of Post: 02

SCOPE OF WORK: 1. Delivery of dak papers/files to different departments within the

organization, cleaning of office etc. 2. Any other work assigned to him.



8.0 OTHER CONDITIONS: 8.1 The contractor should have minimum three years of work experience for which

the certificate is to be enclosed in the Techno-commercial bid or otherwise will become disqualified. The bidder whose past performance is not found satisfactory will not be considered.

8.2 The Contractor & his authorized representatives should have a mobile phone for contact any time.

8.3 The Bidders may depute their authorized representative at the time of opening of Technical Bid (Part-I) but the date of opening of Price Bid (Part-II) will be intimated separately by Telephone/e-mail to technically successful bidders only.

8.4 The bidders may visit to our work site to assess the work before submitting the tender.

8.5 Bidders are advised to upload original copy of all documents (such as experience certificate or performance certificate/work orders copies, new partnership firm registration copy) & upload Scanned copy with e-tender being submitted with the e-tender in Part-I, (Techno-Commercial bid).The copy of partnership firm & Registration document shall be duly attested by Gazetted Officer/Notary, failing which the tender will be rejected.

8.6 The Company at its option may ask the bidder to provide any document which is required to fulfil eligibility criterion for the purpose of Technical Bid evaluation.

9.0 PREMATURE WITHDRAWAL OF WORK/TENDER The contractor shall not withdraw his tender work after its submission and if he

withdraws, he shall be liable to pay the whole sum of the tender work or such amount on account of deficiency as in the opinion of the Company may be considered necessary to make good the whole of the loss and the damage that may be suffered by the Company in consequence thereof and shall pay the same to the Company consequence thereof and his EMD/SD shall be stand forfeited.

10.0 UNSATISFACTORY PERFORMANCE OF WORK: 10.1 In case successful contractor fails to carry out the whole or a part of the work

under this tender, shall be liable to compensate the Company with the difference between his rates and the higher rates if any, which the Company shall be called upon to pay for getting the work executed by Contractor after negotiation, for the rest of the contract period in clause no. 9 of this tender. The clause shall apply also in the event of early termination of the contract for unsatisfactory performance or breach of any terms or all terms of the contract or part of the contract and shall make good to the Company all losses and liquidated damages suffered by the Company upon failure of the contractor to fulfill his obligations under the contract.

10.2 In the event of unsatisfactory performance and failure to perform the obligations as per agreed terms or breach of any or all terms. Company shall terminate the contract without giving notice and assigning any reason thereof and in that event the Security Deposit deposited by the contractor shall be forfeited.



11.0 TAXES AND DUTIES: Rates quoted should be inclusive of all statutory charges & expenses and shall

be payable by the contractor. Breakup of Supervision Charges/Profit of Margin and GST etc must be shown separately in the price bid.

The contractor shall have a valid Registration No. issued by Central Excise

Deptt., regarding goods & service tax (GST) and a copy of the same shall be submitted along with Part-I (Techno Commercial Bid). The contractor shall pay GST and follow rules relating to the same and shall submit proof of documents to the company relating to payment of GST tax in respect of the contract made with the company. Any liability arising under GST shall be of the contractor and he shall indemnify the company for the same.

12.0 PAYMENT TERMS: The contractor will submit the monthly bills of his services of his manpower

deployed to the deptt alongwith their attendance sheet. The payment shall be released within 10 days after deduction of all statutory dues i.e. TDS under Income Tax and GST as applicable.

13.0 STRICT OBSERVATION OF LABOUR LAWS: The contractor shall observe and abide by all the Labour Laws and rules in force and as amended from time to time during the tenure of this contract and the Labour Laws that are enacted in future and in particular in the direction of Factory Manager or Deputy Manager (ERW). a) The Factories Act 1948 and M.P. Factories Rules 1960, the Contract

Labour (Regulation and Abolition) Act 1970, the Payment of Wages Act 1936, the Workmen’s Compensation Act 1923, the Payment of Bonus Act 1965, the Employees’ Provident Fund and Miscellaneous Provisions Act 1952, the Maternity Benefit Act 1961, the Industrial Disputes Act 1947. M.P. (IR) Act 1960, the Payment of Gratuity Act 1972, as amended from time to time and the Rules framed thereof by the Govt. of Madhya Pradesh Under the above legislations.

b) The Contractor shall deduct Provident Fund from his workmen from the very first day of employment as per provisions laid down under the Employees’ Provident Fund and Miscellaneous Provisions Act 1952 and as amended from time to time. It shall be the liability of the contractor to deposit such deductions of Provident Fund in the Provident Fund Section of the Company along with the employer’s contribution every fortnight or as directed by P.F. Section.

c) The Contractor shall be liable to apply and obtain the Labour license prescribed under the Contract Labour (Regulation & Abolition) Act 1970 and the Rules made there under within one month of award of the contract, provided the contractor has to employ 29 or more workers on any day. Failure to obtain the license will attract penalty and the amount equivalent to fees for license and the Security Deposit to be made as per Section 24 of the Contract Labour (R&A) MP Rules 1973 will be forfeited from his bills without any notice.



d) The contractor shall pay the prevailing statutory minimum wages to his workers as notified from time to time [whenever the same is revised the arrears payments with retrospective effect should be made and accounts of the same be intimated to IR (ERW) Department].

e) The contractor shall compulsorily make payment to their workers/ labourers in presence of an Officer/Representative of ERW or through bank.

f) The contractor shall maintain such Muster Rolls, Register of Wages, Register of Deductions, Register of over-time, Register of Fines and Advance etc. and make payments to his workers in presence of an Officer and get his endorsement/certificate on the Bills as per requirement of the Contract Labour (R&A) Actp 1970 and Rules framed there under.

g) Payments of Terminal Benefits, Compensation etc. to contractor’s workers that would accrue proportionately for the period for which workers were engaged by him for the purpose of this contract shall be arranged and deposited by the contractor with the Company periodically and before closing his establishment at the work site at Nepanagar.

h) The contractor shall be liable for payment of Retrenchment Compensation, if due, as per provisions of Law in force from time to time. The Management will have the option to deduct such amount from the Contractor’s bills proportionately.

i) The contractor shall have to observe 10 paid and notified holidays in a year for which he shall pay wages, over-time etc. to his workers. Any additional paid holidays declared by Nepa Limited or government shall also be the liability to be observed by the contractor for his workers.

j) Before award of the contract it shall be the sole responsibility of the contractor to take out a Group/Accident-cum-Workman Compensation Insurance Policy in favour of Contract labour as per clauses duly approved by Finance Deptt. For number of workers to whom cards are to be issued must be obtained to cover all his workmen for contingencies like accident etc. A copy of such Policy shall have to be submitted to the Industrial Relation (ERW) Department within a period of one month from the date of award of the contract else Nepa Limited will take Workmen Compensation Policy and deposit the premium, which shall be recovered from contractor’s bills. If compensation amount in case of any accident will be more than insured amount in this case contractor is solely responsible to pay that amount, company will not responsible for that amount.

k) In case any failure to abide by any labour law is noticed, the management will have right to terminate the contract without any notice.

l) The contractor shall be liable to insure P.F. deposit. P.F. contribution for contract labour shall be responsibility of the contractors and he shall enter proper and regular contribution/payment to P.F.

m) The contractor shall be liable to apply and obtain the Registration prescribed under GST. A copy of such registration shall have to be submitted in Finance Department within a period of 15 days from the date of award of the contract. Also observe the rules & regulations of GST as applicable to contract for relating to payment of all applicable Tax & Cess, filing of return etc. and submit copies of same in proof thereof to F&A Deptt.



n) Deduction of 10% of the contractors bill amount shall be retained every month of meeting labour liabilities. The amount so deducted shall be refunded to the contractor a fortnight before Diwali on recommendation of the company’s ERW department to enable payment of bonus, LWW etc; to the workmen. This shall not carry any interest.

o. After satisfactory completion of contract period i.e. two years 10% amount held up against labour liabilities will be released to contractor after recommendation of ERW deptt. This will be applicable after completion of original contract period of two years even though contract period is extended for some period.

p) Successful bidder/contractor will record all the details of their workers as per the contractor Labour Regulation and Abolition Act 1970’s approved format which is given by ERW deptt., Form No.XII to XXIII. Contractor is liable to produce these documents to Labour deptt. for their check up & verification every month.

q) Contractor has to submit workman compensation policy cover within 15 days from the commencement of work to our ERW deptt. without submission of policy cover contractor may not be allowed to continue the work.

r) If contractor fails to perform any labour liability as per Labour Law like P.F. deposition, Wage payment etc. In such cases ERW deptt. is free to recommend for deduction/to retain the required amount from contractor’s running bills to fulfil labour liability.

s) The contractor shall submit a list daily shift-wise labour engaged on this work to ERW department as well as Officer (Security & Fire) and obtain gate pass from Security department.

t) The contractor shall be compulsorily to give wages slip to their worker. u) The contractor shall be compulsorily to give time card to their worker every

shift and attendance certified by shift mate/contractor. v) The contractor shall maintain the following documents which will be made

available as and when required by the ERW department of the Company:– 1. Cash Book/Ledger Book 2. Balance Sheet 3. Attendance Register 4. Wages payment slip 5. Labour’s P.F. deduction slip

6. Labour license 14.0 SAFETY PRECAUTION & RESPONSIBILITY FOR ACCIDENT: 14.1 The contractor shall be entirely responsible for any accident to his workmen

and for any other claim arising out of any law in force and he should indemnify the Company against all such claims.

14.2 The contractor, his representative and his workers shall refrain from smoking or lighting fire in the factory premises, storage areas or other prohibited areas.

15.0 INDEMNITY: The Contractor shall indemnify the Company against any or all losses to the Company due to either because of his non observance of any of the Rules/Regulations of Central/State Govt. or any other statutory, local body, local self Govt. and or damages/loss to any property of the Company during the course of or arising out of his operations under this contract.



16.0 TERMINATION: In the event of breach of any or all the terms and conditions of the agreement by

the contractor, the Company reserves the rights to terminate the contract. The

contract shall be terminated without giving any notice to the contractor and in such event the security deposit shall stand forfeited.

17.0 FORCE MAJEURE: The terms & conditions agreed in respect of the contract will be subject to force majeure, for instance, Act of God, War, Act of Govt., Fire, Flood, Civil Commotion, Strike, Riots, which are beyond reasonable control of both the parties. This should

be noticed in writing within 24 hours of occurrence of such instance to the Company (Nepa Limited) & the Company shall have full rights to examine the facts/figures to be considered.

18.0 ARBITRATION CLAUSE : All the disputes and differences arising between the parties hereto, including any dispute or difference in regard to the interpretation of any provisions or term or

meaning thereof, or in regard to any claim of one party against the other or in regard to the rights and for obligation of any party or parties hereto under this agreement or otherwise, howsoever shall be referred to the sole Arbitrator by the parties and the sole Arbitrator would be as per provision of Arbitration and

Conciliation Act (Amended Act 2015) and place of arbitration would be at Nepanagar, District Burhanpur.

All the disputes in respect of enforcement of the contract/agreement as per the Indian Contract Act, 1872 or any tax dispute, if, arises during the execution of the contract of if, any dispute in respect of change in tax slab, due to change in legislation or any new enactment come during the enforcement of the agreement,

the said matter shall be referred to the Arbitrator and the same would have been appointed as per provision of Arbitration and Conciliation Act (Amended Act 2015).

All the disputes in relation to tax, quantity or in any other nature which arises between the parties during the execution of the agreement or enforcement of the said agreement then matter shall be referred to the sole Arbitrator and apart from

this, no claim or adjustment shall be made by the Nepa Ltd. in respect of any claim and all the disputes shall be adjudicated by the sole Arbitrator and Arbitration proceedings shall be governed by the Arbitration and Conciliation Act (Amended Act 2015).

19.0 SUBMISSION OF BILLS AND PAYMENT: 19.1 The contractor shall submit his bills in-duplicate once in a month (1st day of each

month) at the accepted rates to the Manager (P&A).

19.2 No advance payment will be considered in any case. 19.3 Payment shall be released within 10 (Ten) days on receipt of proper bills timely. 19.4 The payment shall be made on conclusion of the calendar month only on the basis

of number of working days for which duty has been performed by each manpower.

20.0 JURISDICTION: All disputes arising out of this contract or in any way connected with this

agreement/contract shall be deemed to have arisen at Nepanagar and within the jurisdiction of the competent court at Burhanpur in the District of Burhanpur in the State of Madhya Pradesh which court shall alone and exclusively determine such disputes.

MANAGER (P&A)



ANNEXURE-E

TENDER NO:- PNI/O.S./01/2019-20 DATE: ____________

PART-I : TECHNO-COMMERCIAL BID FORM

(OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT)

From : ______________________________

______________________________

______________________________

To : MANAGER (P&A)

Nepa Limited, Nepanagar

District : Burhanpur M.P.

PIN- 450 221

DUE DATE OF OPENING: 31.05.2019 AT 3.30 PM.

Dear Sir,

I / We have read and understood the terms and conditions governing the Tender No. mentioned above for manpower supply to P&A Department as per Point No.6.0 General Terms

& Condition i.e. requirement of manpower to P&A Department on outsource basis.

We agree to abide by the same. In reference to Part –I: Techno-Commercial Bid of Tender

No.PNI/O.S./01/2019-20. I/we submit our Techno Commercial Bid as under:-

S.No. Particulars Details to be filled in by the Agency/Contractor

1 Name of the Firm/Bidder

2 Registration No. of the Firm (Attach Copy)

3 Date of incorporation of the firm (Attach Copy)

4 Type of the Firm (Submit a true Copy) Public/Partnership/Proprietary & Private

5 Address of Registered Office of the firm/agency with phone no/ fax no/mobile no. and e-mail ID.

6 Name of contact person with Phone/ mobile no. and e-mail ID.

7 EPF Registration No.(Attach Copy)

8 ESI Registration No.(Attach Copy)

9 Goods & Service Tax (GST) Registration No. (Attach Copy)

10 Whether the Firm has minimum 3 years experience in providing Manpower supply to reputed organisation.(Attach Copy)



11 Pan No. (Attach Copy)

12 Labour License No. (Attach Copy)

13 Income tax paid (Attach Documents)

Financial Years

2015-16

2016-17

2017-18

14 Details of Turnover

Financial Years Annual Turnover (in Rs.) Profit After Tax

2015-16

2016-17

2017-18

15 List of major orders executed with (Govt./PSU/ Reputed Pvt. Co. etc) (Documents enclosed)

Sr. No

Name of Organisation

Category of Manpower

Duration of contract

Amount of contract

No. of Manpower deployed

1.

2.

3.

4.

16 Details of Earnest Money (EMD) and Tender Document Cost

Amount DD No Date Name of the Bank

EMD

Tender Document Cost

17 Whether any Litigation is pending with the Mills or any Officers/ Employees of Nepa Mills.

Yes/No. (If "Yes" details please)

18 Name, A/c No & IFS Code of the Bank of the Bidder.

I / we hereby confirm that terms & conditions of the tender documents are agreed and

accepted and validity of our offer is 120 days from the date of opening of price bid.

Information's furnished above are correct & true to the best of our knowledge.

Yours faithfully,

(AUTHORISED SIGNATORY)

DATE: ………………… NAME : ………………...……………………

PLACE: ……………….. ADDRESS : …………………………………

MOBILE NO: …………………………………

LIST OF ENCLOSED DOCUMENTS Company’s Seal



Annexure- F

PART-II : FINANCIAL/PRICE BID FORM

(To be enclosed in a separate sealed envelope)

(OUTSOURCING OF MANPOWER SUPPLY FOR EXECUTIVE/OFFICER, OFFICE STAFF/CLERK & ATTENDANT)

Tender No. PNI/O.S./01/2019-20 Date : ____________

Name of the Firm/Agency:--------------------------------------------------------------------------

Particulars No. of

persons

Basic Rate per month per person (inclusive of all statutory charges

& all expenses) (Amount in Rs.)

Total Amount per month

(Amount in Rs.)

Executives/Officers 2 Rs. Rs.

Office Staff/Clerks 25 Rs. Rs.

Attendant 2 Rs. Rs.

Sub Total (Basic Amount)

Rs. Rs.

Supervision charges/profit of margin (to be quoted in percentage % & Amount)

@............% Rs.

GST and any other applicable tax rate (if any)

@............% Rs.

Grand Total : Rs.

Note: Ten days CL and 2 days optional leave will be allowed during contract period to

manpower deployed to this department.

Declaration

I/We.....................................(Name & Designation) S/o................................................

resident of ............................................................ do hereby declare as under:

1. That I/We are the authorised person to sign this tender. 2. That I/We have read and understood the terms and conditions governing the

Tender No. PNI/O.S./01/2019-20 are acceptable to us. 3. That all the information submitted herein is true and nothing has been concealed. 4. That I/We shall submit any evidence or document as requested by Nepa Ltd. 5. That the rate will remain firm & fixed throughout the Contract period. 6. No condition has been mentioned in Price Bid. 7. The basic rate per month per person quoted above in the Column No.3 are inclusive

of all statutory dues & all other expenses, and all taxation liabilities. Yours faithfully,

(SIGNATURE OF TENDERER)

(FULL NAME)

Company’s Seal



ANNEXURE-G

DECLARATION

(To be executed by bidder on Rs. 100/- Stamp paper & attested by Public Notary/Executive Magistrate by the bidder)

I _______________________________________________________Proprietor/ Director/

Partner of the firm M/s. _________________________________________ do hereby

solemnly affirm that the firm M/s. _____________________________________________has

never been black listed/debarred by any organization/office and there has not been

any work cancelled against them for poor performance in the last three years reckoned

from the date of invitation of Tender. We are not involved in any litigation that may

have an impact of affection or compromising the delivery of service as required under

this tender.

Yours faithfully,

(Signature of Authorized Person)

Place:……………… Name:……………………………….

Date: …………… Designation:……………….………

Company’s Seal



ANNEXURE-H

SOLVENCY CERTIFICATE

(On Bank’s Letterhead)

Ref. No:…………………………..…… Date: ……………………

TO WHOMSOEVER IT MAY CONCERNED

This is to certify that to the best of our knowledge and information, M/s ----------------

----------------------------------------------------------------------------------------------- (Bidders

name with complete address), a customer of our Bank, is respectable, and is capable

of executing orders to the extent of Rs. ------------------- (Rupees --------------------- ------

-----------------------------------------------------------------) as disclosed by the information

and records which are available with us.

M/s --------------------------------------------------------------------- have been our customer

since --------------------- to date and has been granted the following limits, at present,

against various facilities granted by the Bank: -------------------------------------------------

----------------------------------.

This certificate is issued without any guarantee, risk or responsibility on behalf of the

Bank or any of its officials. This certificate is issued at the specific request of the

customer for participating in Nepa Ltd's Tender No.PNI/O.S./01/2019-20 dtd.---------

Seal & Signature of Authorized

Person

Name:--------------------------------

Date:----------------------------------

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