NEC Championships Manual - Fall Sports...2005/09/28 · NEC Championships Manual 2 Fall Sports...

2005-06NEC Championships Manual

Fall Sports

Hosting & ParticipatingInformation & Forms

Central Connecticut State • Fairleigh Dickinson • Long Island • Monmouth • Mount St. Mary’s Quinnipiac • Robert Morris • Sacred Heart • St. Francis (NY) • St. Francis (PA) • Wagner

Field Hockey Associates - Fairfield • Lock Haven • Rider • Siena

www.northeastconference.org

NEC Championships Manual 2 Fall Sports

Northeast Conference200 Cottontail LaneVantage Court NorthSomerset, NJ 08873

Phone: 732.469.0440Fax: 732.469.0744

Website: www.northeastconference.org

Table of Contents

NEC Staff ____________________________ 2Championships Schedule _________________ 3Championships Timeline - Fall Sports _________ 4NEC Sports Committees __________________ 5Championships Guidelines _____________ 6-10Championships Responsibilities ____________ 11Field Hockey ______________________ 12-16

Quick Facts ________________________ 12Checklist _________________________ 13Forms _________________________ 14-16

Cross Country ______________________ 17-22Quick Facts ________________________ 17Checklist _________________________ 18Forms _________________________ 19-22

Women’s Soccer ____________________ 23-28Quick Facts ________________________ 23Checklist _________________________ 24Forms _________________________ 25-28

Men’s Soccer ______________________ 29-34Quick Facts ________________________ 29Checklist _________________________ 30Forms _________________________ 31-34

Volleyball _________________________ 35-38Quick Facts ________________________ 35Checklist _________________________ 36Forms _________________________ 37-38

Misc. Forms _______________________ 39-40Host Evaluation Report ________________ 39Revenue & Expense Report _____________ 40

NEC Staff

CommissionerJohn [email protected] - Ext. 1 /908.625-8995 (cell)

Associate Commissioner (PR/Television)Ronald [email protected] - Ext. 6/732-687-9516 (cell)

Assistant Commissioner (Marketing)Andrew [email protected] - Ext. 4/908.295.6400 (cell)

Assistant Commissioner (Championships)Donna [email protected] - Ext. 3/508.789.5439 (cell)

Assistant Commissioner (Compliance)Rachelle [email protected] - Ext. 2/716.983.6161 (cell)

Assistant Director of CommunicationsBob [email protected] - Ext. 5/856.264.4800 (cell)

Administrative InternAlison [email protected] - Ext. 27/908.906.4381 (cell)

Coordinator of Soccer OfficialsAlex [email protected]/609.658.9718 (cell)407.656.6496 (fax)

The NEC Championships Manual is intended to serve as aguide for host institutions and institutions participating inNortheast Conference Championships. The manual in-cludes general NEC championship guidelines, a quick factspage for each fall sport, checklist information for hostsand participating institutions and sport specific forms.

NEC Staff/Table of Contents


Sport/Championship Date(s) SiteField Hockey October 28-29 High Seed

Men’s & Women’s Cross Country October 29 St. Francis (PA) - Immergrun Golf Course

Women’s Soccer November 4 & 6 High Seed

Men’s Soccer November 11 & 13 High Seed

Volleyball November 19-20 High Seed

Men’s & Women’s Indoor Track & Field February 11-12 P.G. County Sports Complex (Landover, MD)

Men’s & Women’s Swimming & Diving February 16-18 P.G. County Sports Complex (Landover, MD)

Men’s Basketball March 2, 5 & 8 High Seeds

Women’s Basketball March 4, 7 & 11 High Seeds

Men’s & Women’s Tennis April 21-22 Mercer County Tennis Center (West Windsor, NJ)

Women’s Lacrosse April 28 & 30 High Seed

Women’s Golf April 29-30 Disney’s Lake Buena Vista Golf Course (Lake Buena Vista, FL)

Men’s Golf May 6-7 Disney’s Palm Golf Course (Lake Buena Vista, FL)

Men’s & Women’s Outdoor Track & Field May 6-7 Mount St. Mary’s

Softball May 12-13 High Seed

Baseball May 25-27 First Energy Park (Lakewood, NJ)

2005-06 NEC Championships Schedule (Dates & Sites)


Date(s) Event/Form Due Site

August 5 Fall Sports High Seed Hosting Forms Due

October 19 XC Rosters Due

October 21 XC Travel Party/Hotel Contact Forms Due

October 25 FH Travel Party/Hotel Contact Forms Due

October 27 FH Banquet & Coaches Meeting/FH Rosters Due

October 28 XC Banquet & Coaches Meeting/XC Entries Due The Casino at Lakemont Park

October 28-29 Field Hockey Championship High Seed

October 29 M & W Cross Country Championship St. Francis (PA) - Immergrun Golf Course

November 1 WSOC Travel Party/Hotel Contact Forms Due

November 2 Cross Country Coaches Conference Call

November 3 WSOC Banquet & Coaches Meeting

November 3 WSOC Rosters & Non-Player Bench List Due

November 4 & 6 Women’s Soccer Championship High Seed

November 8 Field Hockey Play-In A-10 Champion

November 8 MSOC Travel Party/Hotel Contact Forms Due

November 10 MSOC Banquet & Coaches Meeting

November 10 MSOC Rosters & Non-Player Bench List Due

November 11 NCAA Women’s Soccer First Round Campus Sites

November 11 & 13 Men’s Soccer Championship High Seed

November 12 NCAA Field Hockey First Round Campus Sites

November 12 NCAA Cross Country Regionals Various Sites

November 15 VB Travel Party/Hotel Contact Forms Due

November 15 Field Hockey Coaches Conference Call

November 16 Women’s Soccer Coaches Conference Call

November 18 Volleyball Banquet & Coaches Meeting

November 18 or 19 NCAA Men’s Soccer First Round Campus Sites

November 19-20 Volleyball Championship High Seed

November 22 Men’s Soccer Coaches Conference Call

November 29 Volleyball Coaches Conference Call

NEC Championships Timeline - Fall Sports ‘05


Each NEC sport will be monitored as necessary by standing committees made up of administrators and coaches. Sports committees maybe called upon to make decisions on issues which are not specifically addressed by Conference policies. Any recommendation made by asports committee must ultimately be ratified by the full membership.

The chair of each sports committee will be expected to attend that sport’s NEC championship to observe and provide feedback to themembership. Committee administrators are expected to participate on teleconference meetings of the coaches in their respective sports.

Terms for all committees shall be staggered to provide continuity. Term expires on June 30 of year in parentheses.

Baseball (Term expires)Chair - John Suarez, LIU (2007)Don Cook, SHU (2006)Coach - Dean Ehehalt, MU (2006)

Men’s BasketballChair - Marilyn McNeil, MON (2007)Chappy Menninger, MSM (2007)Coach - Mike Deane, WC (2006)

Women’s BasketballChair - Irma Garcia, SFNY (2006)Bob Krimmel, SFPA (2007)Coach - Yvette Harris, CCSU (2007)

Cross CountryChair - Ed Aquilone, SFNY (2007)John Suarez, LIU (2007)Coach - Scott Catone, SFPA (2007)

Field HockeyChair - Patti Adorna, MU (2007)Joyce Eggleston, Siena (2006)Coach - Chris Blais, SHU (2006)

FootballChair - C.J. Jones, CCSU (2007)Walt Hameline, WC (2007)Coach - Dave Opfar, SFPA (2006)

Coaches Committees:The head coaches of each Conference sport comprise the coaches committees for that particular sport. Each committee shall:

1. Remain informed of new legislation regarding their particular sport and keep the Conference office informed.2. Form an agenda for an annual meeting with the Northeast Conference administrator.

The schedule of meetings is listed in the NEC Policy Manual.3. Insure that head coaches attend official meetings. Only those coaches meetings conducted by the Conference office are considered

official meetings.4. Voice concerns and make recommendations for improvements, changes, etc. to the Senior Woman Administrators Committee. The SWAs

review coaches’ recommendations and make final recommendations. These are presented at the annual spring meeting of the AthleticDirectors.

Men’s GolfChair - Walt Hameline, WC (2007)Bill Mecca, QU (2006)Coach - Jerry Stone, RMU (2006)

Women’s GolfChair - Addie Muti, RMU (2007)Erika Renwick, SFPA (2006)Coach - Sheri McDonald, MU (2006)

Women’s LacrosseChair - Jack McDonald, QU (2007)Peg Hefferan, WC (2006)Coach - Katy Phillips, RMU (2006)

Men’s SoccerChair - Chappy Menninger, MSM (2007)Ann Gulino, FDU (2006)Coach - T.J. Kostecky, LIU (2007)

Women’s SoccerChair - David Langford, FDU (2006)Erika Renwick, SFPA (2007)Coach - Mick D’Arcy, CCSU (2007)

SoftballChair - Craig Coleman, RMU (2007)Kim Callicoatte, SHU (2007)Coach - Glen Payne, WAG (2006)

Women’s SwimmingChair - Carl Quigley, SFNY (2007)Amy Strickland, CCSU (2007)Coach - Patrick Gallagher, SFPA (2006)

TennisChair - Jennifer Thomas, MU (2006)Coach - Phil Hammond, MSM (2007)Coach - Mike Quitko, QU (2007)

Track & FieldChair - David Langford, FDU (2007)Lynne Robinson, MSM (2007)Coach - Christian Morrison (2007)

Women’s VolleyballChair - Margaret Alaimo, LIU (2007)Tracey Flynn, QU (2006)Coach - Rob Thomas, RMU (2007)

NEC Sports Committees


Games Committee:A representative from the Conference office, using all appropriate resources available, shall select a games committee, which may consistof officials, selected head coaches and administrators. The decision of the games committee will be considered final.

Championship Event Management:The on-site representative of the Conference office, using all appropriate resources available, shall serve as the final authority on anychanges, additions, deletions and/or interpretations to NEC policy as necessary, before, during and/or after all NEC championships.Protests during the regular season are handled by the Conference office.

Policy of Competition:An institution that does not send its best athletes to a championship for competitive reasons, or attempts to gain an advantage through“lineup stacking” is conducting itself in an unacceptable manner and undermines the integrity of the event. An institution doing so issubject to sanctions by the Conference.

Site Selection, Dates:Sites for NEC championships are determined in different methods depending upon the sport. For baseball, indoor track & field, swim-ming, and tennis, campus sites are not practical and the Conference office shall negotiate with public facilities to arrange for a suitablevenue.

In the sports of golf and cross country, the Conference office may choose to determine a public venue, or may defer to a vote of themembership on a site recommended by one of the members. This decision shall be made at the annual Spring meeting.

For outdoor track & field, member institutions with an on-campus facility equipped to host the championship shall apply to host and besubject to a vote of the membership at the annual Spring meeting.

In the sport of basketball, all tournament games shall be hosted by the higher-seeded team in each contest. Re-seeding shall take place atthe conclusion of the quarterfinal round.

For soccer, field hockey, volleyball, softball and lacrosse, the tournament shall be hosted by the No. 1 seeded team, provided that team’sinstitution does the following:

• The institution must meet the criteria recommended by the respective NEC sports committee regarding facilities, condition ofplaying fields, practice time, locker rooms, etc.

• The institution certifies to the NEC that it meets these criteria.

The Conference office shall determine early in each playing season which institutions meet these conditions and therefore are eligible tohost a championship. If an institution is deemed ineligible to host, it may choose to a.) correct the appropriate concern, b.) find andsecure an alternate venue within approximately 30 miles of its campus or c.) decline the opportunity to host. If the latter choice is made,the opportunity to host shall be provided to the No. 2 seed (and so on down the line) as long as that institution is deemed eligible to host.

Dates for championships are proposed by the Conference office and must be approved by the Athletic Directors. The NEC will accommo-date changes in its schedules to enhance opportunities for access via automatic qualification to NCAA championships. Whenever practical,NEC championship dates will occur the weekend prior to the start of that sport’s NCAA championship.

Criteria for Site Selection:A conscious effort should be made to award championships geographically around the Conference to minimize travel hardships oninstitutions. Championship sites should meet all minimum NCAA size requirements for outdoor fields, indoor playing courts, etc. Othercriteria should include condition of the facility, quality of locker rooms, institution’s previous experiences as a host and potential forstrong attendance.

NEC Championships Guidelines


Determination of Starting Times:The Conference office will determine the starting times of all championship events. In its deliberations, the Conference office may consultthe host institution for its input regarding starting times that would enhance attendance.

Banquets:For most team sports with all-conference awards, a banquet shall be hosted by the host institution. A banquet will consist of an appropri-ate meal, awards presentation, and brief speakers’ program. A banquet will provide a natural method of distribution of both all-confer-ence awards and participant gifts from the Conference office. A banquet should be held at a time when the most number of teams are ableto attend.

Visiting teams should make every possible good-faith effort to attend tournament banquets and should plan travel accordingly (exceptionsfor attending may include attending classes, final exams or other extenuating circumstances)............................................................................................If a banquet serves as dinner, each visiting team will contribute $13 per person to the host towards the cost of the banquet. If the banquetserves as lunch/brunch, each visiting team will contribute $8 per person.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Hospitality:The host institution is responsible for all hospitality considerations for participants, coaches, officials, Conference office staff, etc. Thismay range from fruit, snacks and beverages for participants to a dinner or hospitality suite for coaches/staff. The level of hospitality is upto the discretion of the host institution. All costs associated with hospitality are the responsibility of the host institution.

Finances:In all NEC championships held on campus sites (except men’s & women’s basketball) in which admission is charged, the host institutionwill retain all revenues derived from ticket sales, sponsorships obtained by the host, parking, concessions, and will retain a percentagefrom Maingate, Inc. from the sale of Northeast Conference merchandise. There will be no mandatory financial reimbursement for the hostinstitution from the Conference in these championships. All sponsorships sought by the host institution must receive prior approval of theConference office.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Admission will be charged in men’s soccer, women’s soccer, field hockey, volleyball, indoor track, men’s & women’s basketball, women’sswimming, women’s lacrosse, outdoor track, softball and baseball.

Ticket Prices:All NEC students with a proper institutional I.D. will be admitted free to all NEC championships, except men’s and women’s basketball.Ticket prices for NEC championships other than basketball will be $6 for adults, $3 for those under 18, and free for those 10 years old andyounger.

Administrative passes for visiting NEC athletic department personnel will be limited to six (6) per institution. Host institution personnelmay be admitted to the championship free, except in men’s and women’s basketball.

No complimentary tickets are available for friends and parents. Institutions may elect to purchase tickets to make available for parents andfriends using the approved NCAA guidelines (pass list).

Officials:The Conference office is responsible for assigning and reimbursing officials for all NEC championships. Such factors as proven skill andability, proximity to the championship site, and coaches’ recommendations will be taken into account when assigning officials.

Hotels:All teams are free to choose their own hotels for all NEC championship events. The Conference does not reimburse any hotel expensesexcept in the sports of men’s and women’s basketball.



Media:All requests for media credentials should be directed to the host institution, which will work with the Conference office to take care ofconsiderations such as media parking, press row seating, post-game interview areas, etc. The host institution is responsible for printingand issuing all championship event media credentials, except in the sport of basketball.

Participant Attire:Non-institutional apparel worn by participating student-athletes and coaches is prohibited at all NEC championships, as are items inviolation of the NCAA’s regulations regarding the use of manufacturer’s logos. Any participant who fails to comply with this policy will notbe permitted to compete.

Tobacco, Alcohol Policy:Any coach, student-athlete or game official found using a tobacco product by an official or NEC representative at the site of any practice orcompetition in an NEC championship will result in an immediate disqualification for that individual from the remainder of the event.

The sale of alcoholic beverages at NEC championships is prohibited unless approved in advance by the Council of Presidents. It is notpermissible for alcoholic beverages to be brought to the competition site by spectators, participants, coaches, patrons or facility employ-ees.

Awards:A first and second All-NEC team will be selected by the coaches in all team sports with at least six participating teams in the Conference. Allrecipients shall receive a plaque from the Conference. Announcement of all-conference awards to the media should take place after thedistribution of the awards at a championship banquet.

A championship trophy and second-place trophy will be awarded at the conclusion of the championship contest. NOTE: All teams thatfinish second in an NEC championship are required to remain on the court/field during the entire awards ceremony. Conference person-nel may enlist the help of administrators to insure this policy is followed.

All-tournament teams will be recognized for all NEC team sports championships. These sports include baseball, basketball, field hockey,lacrosse, soccer, softball and volleyball. Basketball all-tournament teams will be announced in conjunction with the NEC Championshipgames, with all-tournament team members receiving a plaque. All other sports all-tournament announcements will be made via websitenotification after the event is concluded; recipients will receive a certificate from the Conference office.

Practice Times, Sites:Visiting teams are not obligated to practice at the tournament site the day before the event begins.

The host institution will recommend a practice time for visiting teams that wish to practice the day prior to the start of the championship.These times must be reviewed and approved by the Conference office prior to being implemented. Practice will be available the day priorto the start of the event in one-hour blocks for visiting teams requesting time. Additionally, the host must recommend alternate practicesites when visiting teams are unable to practice at the site of competition due to conflicts with the host’s facility.

With the approval of the Conference office, the host institution may decide to adjust times or not permit any practice sessions on anoutdoor field if weather conditions become a factor.

Institutions serving as hosts to championships at neutral sites are required to provide practice opportunities as outlined above.

Championship Handbook:The Conference office will strive to have the championship handbook available to the membership two months prior to the start of theevent for predetermined sites and as soon as possible, once high seed sites are determined. The Conference office, working in consulta-tion with the host institution, will issue the tournament handbook to the membership. All championship-related mailings should be issuedfrom the Conference office.



Licensing Uses of NEC Logo:The terms “NEC Champions” or “NEC Championship” or “Conference Champions” or “NEC Tournament Champions” may not be used inconjunction with any apparel that is sold or distributed by an institution, unless it receives the prior approval of the Conference office and itsofficial licensing company, Maingate, Inc.

Merchandise Sales:The host institution is permitted to sell its own institutional merchandise during an NEC championship.

The Conference office retains the first right to sell championship merchandise at the site of the event. If so, the host will be responsible forproviding space, sales personnel, etc. to sell the merchandise. The host will receive a commission negotiated with Maingate, Inc. Allunsold merchandise must be returned to Maingate, Inc, 1175 Western Drive, Indianapolis, IN, 46241. Any merchandise that is unac-counted for is the responsibility of the host institution and must be reconciled with Maingate, Inc.

Tournament programs will be distributed, not sold, at all championships except men’s and women’s basketball.

Medical/Training Requirements:All Conference championships require the host institution to provide a certified trainer on duty. Visiting institutions are expected tomake every good-faith effort to bring trainers to NEC championships whenever possible.

The following championships also require additional considerations:

Men’s and women’s basketball Physician in attendance

Indoor and outdoor track & field, Physician on call, EMS personnel on site,cross country, swimming & diving multiple certified trainers on duty

Men’s & women’s golf Certified trainer on call

Pre-Tournament Meetings:All championships will include a pre-tournament meeting to review logistics and procedures for the event. All such meetings will takeplace on the evening prior to the start of the event, preferably after the tournament banquet. All participating team head coaches shouldbe in attendance. If a head coach cannot attend the meeting, a representative of the institution must take his/her place. The Conferenceoffice representative will set the agenda and run the meeting. The Conference office representative reserves the right to adjust the time ofthe meeting, based upon travel schedules.

Pre-Championship Conference Calls:The Conference office may choose to conduct a conference call for the host instition and representatives of all participating institutionsprior to the championship to address concerns and answer questions relative to the event. The conference call will take place oncethe host institution and all competing instiutions are determined.

Championship Budget Report:At the conclusion of all NEC championships, the host institution is responsible for filing a form with the Conference office detailing allfinancial aspects of the event, including expenses and revenues. The form should be filed within 14 days of the conclusion of the event.




Sports Information Duties:The host SID, working in conjunction with the Conference office, should promote the championship in advance with local media, attempt-ing to increase coverage of the event. A telephone should be available at press row, and a work area designated for visiting SIDs and/ormedia.

If an interview room is appropriate, the host institution’s SID is responsible for the logistical setup of the area.

The host SID is responsible for providing all pertinent statistics in the box score/game summaries provided to visiting teams (includingground balls in women’s lacrosse).

Crowd Control:The host institution is responsible for all aspects of crowd control at each NEC Championship.

Participant Gifts:The NEC office will distribute participant gifts at league championship events to all participants and head coaches. The host institution willnot provide any mementos or gifts. Institutions requesting additional participant gifts must order them directly from the Conference office.


Host institution responsibilities include:

1. Adequate support personnel to staff event.

2. Coordination of daily results to NEC sports information offices.

3. Appropriate security personnel to maintain crowd control.

4. Ticket takers, ushers, concession vendors, etc.

5. Separate (not shared), clean, secure locker facilities for participating teams.

6. Separate (not shared) clean, secure locker facilities for officials, upon request.

7. An enclosed (three-sided) shelter from the elements for media, official scorers, etc. This can be a press box, a portable tent or other

such shelter. A canopy alone will not suffice.

8. All necessary water, cups, coolers, ice chests and adequate emergency preparation.

9. All necessary supplies, personnel to insure quality and maintenance of playing field/court.

10. Easily accessible bathroom facilities, either permanent or portable.

11. Cost, arrangements for banquet and all hospitality considerations.

12. Appropriate seating for spectators, visiting teams, staff.

13. Contracting of photographer to work championship contest, upon request of NEC office.

14. Training room availability and certified trainer on duty at all times.

15. All costs associated with the use of a backup or alternate field or playing site.

Conference office responsibilities include:

1. Trophies & awards.

2. Production & distribution of tournament handbook.

3. Game and/or event officials, including game fees, per diem and travel reimbursement.

4. Supervision of event, on-site representation.

5. Production of tournament program.

6. Coordination of pre-event publicity, post-event distribution of results.

7. All-conference awards, presentation.

8. Site inspection of off-campus facilities prior to event.

9. Participant gifts, distribution.

10. Assistance with expenses incurred by the host due to extreme/extenuating circumstances.

11. Cost of photographer at championship contests, if photography is sought by the NEC office.

12. Cost of EMS personnel on site.

NEC Championships Responsibilities


Dates: Friday & Saturday, October 28-29, 2005

Times: Friday, October 28 - 11:00 am (#1 seed vs. #4 seed), 1:30 pm (#2 seed vs. #3 seed)Saturday, October 29 - 12:00 pm (Championship)* Times may be subject to change depending on host institution.

Eligible Participants: Fairfield, Monmouth, Quinnipiac, Rider, Robert Morris, Sacred Heart, Siena, St. Francis (PA)* Lock Haven is not eligible for the NEC Tournament in 2005.

Format: Top four finishers (excluding Lock Haven), based on winning percentage during the Conference’sregular season will compete in a two-day, single-elimination tournament.

Site: High seed will host entire event. If high seed is unable to host, then the option goes to the #2 seedand down the line until a host is determined.

The following schools will be able to host as the high seed:Fairfield, Monmouth, Quinnipiac, Rider, St. Francis (PA) and Siena.

The following schools are unable to host as the high seed, due to their own decision:Robert Morris and Sacred Heart.

Banquet: Thursday, October 27 at 7:00 pm

Coaches Meeting: Preceding the banquet. Thursday, October 27 at 6:45 pm

Game Ball: The host school shall be responsible for providing game balls for the tournament. NEC tournamentcontests shall be played with any ball that meets FIH and NCAA specifications. The host team mustsupply the visiting team with 30 balls during the team’s warm-up. These balls must be the samecolor as the game ball.

Officials: Officials will be assigned by the local/host FH assignor, working in conjunction with the NEC office.

Hotel: Each school will be responsible for making its own hotel arrangements. A tournament hotel will notbe designated by the Conference office.

Rules: Competition shall be governed by FIH rules, along with NCAA modifications, except as altered by theNEC Policy Manual, NEC Field Hockey Championship Handbook or by any action of the NEC officerepresentative.

NCAA Tournament: The winner of the NEC Tournament will face the Atlantic 10 champion in a play-in game on Tuesday,November 8. The A-10 champion will serve as host for the play-in game. The winner of the play-ingame will advance to the NCAA Tournament which begins with first round play on November 12-13.

Handbook: A championship handbook with further detailed information will be distributed to coaches andadministrators shortly after the #1 seed/host has been determined.

NEC Field Hockey Contacts: Championship Administration: Donna PoyantOn-Site Championship/Tournament Representative: Andrew AliaMedia/PR: Alison Robbins

2005 NEC Field Hockey Championship - Quick Facts


High Seed Hosting Check List

Pre-Championship/Championship Checklist_____ High seed hosting form - fill out and return to NEC by respective deadline_____ Provide NEC with select information for handbook_____ Field meeting NCAA dimensions/specs_____ Backup turf field (if possible)_____ Locker room facilities_____ Public Addess System_____ Anthem (singer or tape)_____ Videotape equipment_____ Promotion of championship (to campus and local community/media)_____ Arrange banquet (Thursday night)_____ Collect participating travel party form/banquet head count numbers_____ Arrange location for coaches meeting (Thursday night)_____ Provide NEC with host administrator contact to work with MainGate Inc. (official NEC merchandiser)_____ Inventory merchandise being sold (work with MainGate Inc.)_____ Arrange for hospitality area for coaches, officials, administrators, VIP people, event personnel_____ Arrange for table for awards presentation following championship game_____ Display NEC banner/sponsor banners_____ Display NEC sponsor product (ie. Accelerade coolers/cups, if available)_____ Provide game balls & Practice/Warm-up balls (at least 30)Staff for event - Provide all game management staffing, including, but not limited to:_____ Tournament director_____ Certified athletic trainer on site_____ SID or Asst. SID_____ Operations/Maintenance/Custodial people_____ Security (total number depends on crowd size expectancy)_____ Ball Shaggers (at least 4 per game, two for each sideline)_____ Official scorebook person, Stat people_____ PA announcer_____ Scoreboard operator_____ Ticket sales people_____ Merchandise sales person_____ Hospitality worker_____ Grounds crew_____ Person to videotape all three games_____ Any other staff that’s necessary to run a successful/smooth eventPost-Championship Wrap-up_____ Reconcile money and merchandise at end of championship (w/MainGate Inc.)_____ Completion of NEC Championship Income & Expense Report and Host Evaluation form

Participating Institution Checklist

_____ Submit official travel party form/banquet head count numbers to NEC and host institution administrative contact_____ Submit hotel contact form to NEC_____ Submit official roster at pre-tournament coaches meeting to NEC representative_____ Arrange Thursday practice time through NEC office_____ Bring home (white/light) and away (dark) uniforms to tournament

Field Hockey Championship - Checklist


Northeast ConferenceField Hockey Tournament

22-Player Roster

NOTE: Please use this form to declare your 22-player roster and submit at pre-championship coaches meeting . As per NCAAchampionship rules, no substitutions are permitted to the original 22-player roster, even if illness or injury occurs.

1. __________________________________ 12. _____________________________________

2. __________________________________ 13. _____________________________________

3. __________________________________ 14. _____________________________________

4. __________________________________ 15. _____________________________________

5. __________________________________ 16. _____________________________________

6. __________________________________ 17. _____________________________________

7. __________________________________ 18. _____________________________________

8. __________________________________ 19. _____________________________________

9. __________________________________ 20. _____________________________________

10. __________________________________ 21. _____________________________________

11. __________________________________ 22. _____________________________________

__________________________________________ ____________________________________Head Coach Signature Institution

Please Submit At Pre-Championship Meeting On October 27

Field Hockey Championship - Roster Form


School ________________________________ Banquet Head Count _______

Name

1. _______________________________________

2. _______________________________________

3. _______________________________________

4. _______________________________________

5. _______________________________________

6. _______________________________________

7. _______________________________________

8. _______________________________________

9. _______________________________________

10. ______________________________________

11.______________________________________

12. ______________________________________

13. ______________________________________

14. ______________________________________

Please indicate: (P) for player (A) for administrator(C) for coach (S) for support staff

Administrative passes for each school will be limited to six.

Please fax to host institution and the NEC Office (fax: 732-469-0744)by Tuesday, October 25 at noon.

Name

15. ______________________________________

16. ______________________________________

17. ______________________________________

18. ______________________________________

19. ______________________________________

20. ______________________________________

21. ______________________________________

22. ______________________________________

23. ______________________________________

24. ______________________________________

25. ______________________________________

26. ______________________________________

27. ______________________________________

28. ______________________________________

Northeast Conference Field Hockey TournamentOfficial Travel Party/Credentials List

Field Hockey Championship - Travel Party/Credentials Form


Northeast ConferenceField Hockey

Hotel Contact Informational Form

School ________________________________

Name of Hotel Staying at for NEC Championship: _______________________________________

City/Town: ______________________________________

Hotel Phone Number: ______________________________

Coach’s Cell Phone Number: __________________________

Please fax to the NEC Office (Fax: 732-469-0744)by Tuesday, October 25 at noon.

Field Hockey Championship - Hotel Form


Date: Saturday, October 29, 2005

Times: Men’s Race - 11:00 amWomen’s Race - 12:00 pm

Site: St. Francis University located in Loretto, PA shall serve as host of the 2005 NEC Cross CountryChampionship. Both race courses will be located on the Immergrun Golf Course, which islocated on the campus of St. Francis (PA).

Participants: Central Connecticut State, Fairleigh Dickinson, Long Island, Monmouth, Mount St. Mary’s,Quinnipiac, Robert Morris, Sacred Heart, St. Francis (NY), St. Francis (PA) and Wagner.

Format: 8K men’s race5K women’s race

All eleven (11) NEC institutions shall participate in the men’s and women’s cross countrychampionship. Only teams are eligible to enter. A team shall consist of a minimum of five (5)runners. Entry forms consisting of a maximum of ten (10) runners are due at thechampionship’s technical meeting.

Rosters: Rosters are due to the conference office & timing system operator (Runner’s High) via e-mail byWednesday, October 19 at 5:00 pm. Please see championship handbook for specific directions.

Banquet: Friday, October 28 at 7:00 pm at The Casino at Lakemont Park in Altoona.

Coaches Meeting: Following the banquet. Friday, October 28 at 8:15 pm (approximately).

Course: Maps of the course will be sent to coaches prior to the meet. The course will be availablefor practice on Friday, October 28 starting at 12:00 pm.

Officials: The NEC office, working with the host institution, shall insure proper officials coverage for the meet.

Hotel: Each school will be responsible for making its own hotel arrangements. A tournament hotel willnot be designated by the Conference office.

Rules: Competition shall be governed by the NCAA Track & Field/Cross Country Rule Book, except asamended by the Northeast Conference.

NCAA Tournament: Runners will advance to NCAA Regionals based upon qualifying performances.

Championship Handbook: A championship handbook with further detailed information will be distributed to coaches andadministrators two months in advance of the championship.

NEC Cross Country Contacts: Championship Administration: Donna PoyantOn-Site Championship/Tournament Representative: Ron Ratner/Donna PoyantMedia/PR: Alison Robbins

2005 NEC Cross Country Championship - Quick Facts


Host Checklist

Pre-Meet/Meet Checklist_____ Provide NEC with select information for handbook_____ Well marked 8K course for men_____ Well marked 5K course for women_____ Hire timing system company/scorer (host covers cost)_____ Work w/NEC to arrange officials (starter, asst. starter, finish line judge) (NEC covers cost)_____ Generator for electricity (if no electrical access available for timer, PA system, SID – this may be supplied by timer with their equipment)_____ Video recorder (backup for timing system, may be supplied by timer)_____ Finish line chute(s) – at least two seems to work best, in case runners are collapsing at finish line_____ Locker room facilities_____ Bathroom/Restroom facilities_____ Two tents or enclosed areas (one for athletic training, one for meet management)_____ Hire local EMS to staff races (price quote needs approval by NEC/NEC covers cost)_____ Photocopier access (to make copies of results following both races)_____ Arrange for hospitality area for coaches, officials, administrators, VIP people, event personnel_____ Tables & chairs (enough to accommodate athletic training, meet mgmt., awards, merchandise & hospitality)_____ Public address system (possible back-up also)_____ National anthem (singer or tape/cd)_____ Promotion of championship (to campus and local area/media)_____ Arrange banquet (if applicable)_____ Assign teams to tables at banquet, based upon team head count numbers_____ Arrange location for coaches technical meeting (Fri. night)_____ Confirm receipt of awards with NEC office_____ Inventory NEC awards_____ Provide NEC host adm. contact to work with MainGate Inc. (official NEC merchandiser)_____ Inventory merchandise being sold (work w/MainGate Inc.)_____ Display NEC banner/sponsor banners_____ Display NEC sponsor product (ie. Accelerade containers/cups, if available)_____ Hangers for pull tags on competitor numbers_____ Trash bags for runners warm-ups at start of raceStaff for event - Provide all game management staffing, including, but not limited to:_____ Meet director_____ Certified athletic trainer on site_____ Operations person_____ PA Announcer_____ Starter (and asst. starter if necessary)_____ Clerks of the course_____ Finish line judge_____ Finish line/chute personnel (at least 8 people who know what they are doing)_____ Course marshals_____ Course sweeper_____ Merchandise sales person_____ Hospitality worker/Awards custodian_____ SID or Asst. SID – to handle post-meet release/SID duties_____ Any other staff that’s necessary to run a successful/smooth eventPost-Meet Checklist_____ Reconcile money and merchandise at end of championship (work w/MainGate Inc.)_____ Completion of NEC Championship Income & Expense Report & Host Evaluation form


_____ Submit rosters to NEC and timing system person_____ Submit official travel party form/banquet head count numbers to NEC and host institution administrative contact_____ Submit hotel contact form to NEC_____ Submit men’s and women’s entries to NEC representative at pre-championship coaches meeting_____ Arrange Friday practice time with host_____ Bring appropriate uniforms (see NCAA Track & Field/Cross Country Rule Book; Rule 8-8)

Cross Country Championship – Checklist


NEC Cross Country ChampionshipEntry Form

Due Date: Friday, October 28, 2005

Return To: Coaches of the men’s and women’s teams should hand deliver this Entry Form to the NEC representative onFriday, October 28th at the pre-championship coaches meeting.

Please type and fill out this Entry Form completely.

School: _______________________________________ Nickname: __________________________

Check one: ________ Men’s Team ________ Women’s Team

Uniform Colors: _____________________________________________________________________

The following student-athletes are eligible to compete in the 2005 Northeast Conference Cross Country Championship(student-athletes’ names/roster information must have been submitted previously).

Names (maximum of 10):

1. ____________________________________________________________________________

2. ____________________________________________________________________________

3. ____________________________________________________________________________

4. ____________________________________________________________________________

5. ____________________________________________________________________________

6. ____________________________________________________________________________

7. ____________________________________________________________________________

8. ____________________________________________________________________________

9. ____________________________________________________________________________

10. ____________________________________________________________________________

______________________________________ ______________________________________Coach’s Name (Print Clearly) Coach’s Signature

Cross Country Championship – Entry Form


2005 Northeast ConferenceMen’s and Women’s Cross Country Championships

Substitution Form

On the day of the championship, a team may substitute one athlete up to thirty (30) minutes prior to the start of the race.Substitution must be made on this form to the NEC representative.

Name of Athlete Being Removed From Entry: ___________________________________________________

Athlete’s Competitor Number: _____________

Name of Athlete Being Entered: ____________________________________________________________

Athlete’s Competitor Number: ______________

Please make the above substitution.

__________________________________________ ____________________________Coach Institution

__________________________________________ ____________________________Signature of NEC Representative Time Substitution Request Received

Cross Country Championship – Substitution Form



Name

1. _______________________________________

2. _______________________________________

3. _______________________________________

4. _______________________________________

5. _______________________________________

6. _______________________________________

7. _______________________________________

8. _______________________________________

9. _______________________________________

10. ______________________________________

11.______________________________________

12. ______________________________________

13. ______________________________________

14. ______________________________________

15. ______________________________________



Please fax to host institution and the NEC Office (fax: 732-469-0744)by Friday, October 21.

Northeast Conference Cross Country ChampionshipOfficial Travel Party/Credentials List

Name

16. ______________________________________

17. ______________________________________

18. ______________________________________

19. ______________________________________

20. ______________________________________

21. ______________________________________

22. ______________________________________

23. ______________________________________

24. ______________________________________

25. ______________________________________

26. ______________________________________

27. ______________________________________

28. ______________________________________

29. ______________________________________

30. ______________________________________

Cross Country Championship – Travel Party/Credentials Form


Northeast ConferenceCross Country


School ________________________________


City/Town: ______________________________________



Please fax to the NEC Office (Fax: 732-469-0744)by Friday, October 21.

Cross Country Championship - Hotel Form


Dates: Friday & Sunday, November 4 & 6, 2005

Times: Friday, November 4 - 11:00 am (#1 seed vs. #4 seed), 1:30 pm (#2 seed vs. #3 seed)Sunday, November 6 - 12:00 pm (Championship)* Times may be subject to change depending on host institution.

Eligible Participants: Central Connecticut State, Fairleigh Dickinson, Long Island, Monmouth, Mount St. Mary’s,Quinnipiac, Robert Morris, Sacred Heart, St. Francis (PA) and Wagner.

Format: Top four finishers, based on winning percentage during the Conference’s regular season willcompete in a two-day, single-elimination tournament.

Site: High seed will host entire event. If high seed is unable to host, then the option goes to the#2 seed and down the line until a host is determined.

The following schools will be able to host as the high seed:Central Connecticut State, Fairleigh Dickinson, Long Island, Monmouth, Quinnipiac,Robert Morris and St. Francis (PA).

The following schools are unable to host as the high seed, due to their own decision:Mount St. Mary’s, Sacred Heart and Wagner.

Banquet: Thursday, November 3 at 7:00 pm

Coaches Meeting: Following the banquet. Thursday, November 3 at approximately (8:15 pm).

Game Ball: The Brine QED 600 will be the official ball of the NEC Tournament. The Conference office willprovide nine Brine QED 600 game balls for the NEC Tournament.

Officials: Officials will be assigned by Alex Ivahnenko of ISOAB, the NEC’s coordinator of soccer officials.


Rules: Competition shall be governed by the NCAA Soccer Rule Book and NCAA Women’s SoccerChampionship Handbook, except as altered by the NEC Policy Manual, NEC Women’s SoccerChampionship Handbook or by any action of the NEC office representative.

NCAA Tournament: The winner of the NEC Tournament will advance to the NCAA Tournament which begins with firstround play on November 11.

Championship Handbook: A championship handbook with further detailed information will be distributed to coaches andadministrators shortly after the #1 seed/host has been determined.

NEC W. Soccer Contacts: Championship Administration: Donna PoyantOn-Site Championship/Tournament Representative: Rachelle HeldMedia/PR: Ron Ratner

2005 NEC Women’s Soccer Championship - Quick Facts


High Seed Check List

Pre-Championship/Championship Checklist_____ High seed hosting form - fill out and return to NEC by respective deadline_____ Provide NEC with select information for handbook_____ Field meeting NCAA dimensions/specs_____ Backup turf field_____ Locker room facilities_____ Public Addess System_____ Anthem (singer or tape)_____ Videotape equipment_____ Promotion of championship (to campus and local community/media)_____ Arrange banquet (Thursday night)_____ Collect participating travel party form/banquet head count numbers_____ Arrange location for coaches meeting (Thursday night)_____ Provide NEC with host administrator contact to work with MainGate Inc. (official NEC merchandiser)_____ Inventory merchandise being sold (work with MainGate Inc.)_____ Arrange for hospitality area for coaches, officials, administrators, VIP people, event personnel_____ Arrange for table for awards presentation following championship game_____ Display NEC banner/sponsor banners_____ Display NEC sponsor product (ie. Accelerade coolers/cups, if available)_____ Provide necessary practice equipment/suppliesStaff for event - Provide all game management staffing, including, but not limited to:_____ Tournament director_____ Certified athletic trainer on site_____ SID or Asst. SID_____ Operations/Maintenance/Custodial people_____ Security (total number depends on crowd size expectancy)_____ Ball Shaggers (at least 4 per game, two for each sideline)_____ Official scorebook person, Stat people_____ PA announcer_____ Scoreboard operator_____ Ticket sales people_____ Merchandise sales person_____ Hospitality worker_____ Grounds crew_____ Person to videotape all three games_____ Any other staff that’s necessary to run a successful/smooth eventPost-Championship Wrap-up_____ Reconcile money and merchandise at end of championship (w/MainGate Inc.)_____ Completion of NEC Championship Income & Expense Report and Host Evaluation form



Women’s Soccer Championship - Checklist


NOTE: Please use this form to declare your 22 player roster and submit at pre-championship meeting on Thursday, November 3rd.As per NCAA championship rules, no substitutions are permitted to the original 22 player roster, even if illness or injury occurs.

1. ____________________________________ 12.____________________________________

2. ____________________________________ 13.____________________________________

3. ____________________________________ 14.____________________________________

4. ____________________________________ 15.____________________________________

5. ____________________________________ 16.____________________________________

6. ____________________________________ 17.____________________________________

7. ____________________________________ 18.____________________________________

8. ____________________________________ 19.____________________________________

9. ____________________________________ 20.____________________________________

10. ____________________________________ 21.____________________________________

11. ____________________________________ 22.____________________________________

___________________________________ __________________________________Head Coach Institution

Please Submit At Pre-Championship Coach’s Meeting On November 3.

Northeast ConferenceWomen’s Soccer Tournament

22 Player Roster

Women’s Soccer Championship - Roster Form


Northeast Conference Women’s Soccer TournamentNon-Player Bench List

School ________________________________

Name

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

7. __________________________________________

8. __________________________________________

Please indicate: (P) for player(C) for coach(S) for support staff (trainer, manager, etc.)(A) for administrator

Note: A maximum of 30 persons may be on the bench. Up to 22 may be players.Non-dressed players (not included on this list) must sit in stands.

Please submit at pre-tournament meeting on November 3.

Women’s Soccer Championship - Non-Player Bench List Form


Northeast Conference Women’s Soccer TournamentOfficial Travel Party/Credentials List

School ________________________________ Banquet Head Count ________

Eligible Players (Maximum of 22)

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

7. __________________________________________

8. __________________________________________

9. __________________________________________

10. _________________________________________

11. _________________________________________

12. _________________________________________

13. _________________________________________

14. _________________________________________

15. _________________________________________

16. _________________________________________

17. _________________________________________

18. _________________________________________

19. _________________________________________

20. _________________________________________

21. _________________________________________

22. _________________________________________

Note: Roster size is limited to 22 players.

Additional administrative passes for each school will be limited to six.

Please fax to host administrator and NEC Office (fax: 732-469-0744)by Tuesday, November 1 at noon.

Coaches, Managers, Trainers (Maximum of Eight)

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

7. __________________________________________

8. __________________________________________

Women’s Soccer Championship - Travel Party/Credential Form


Northeast ConferenceWomen’s Soccer


School ________________________________


City/Town: ______________________________________



Please fax to the NEC Office (Fax: 732-469-0744)by Tuesday, November 1 at noon.

Women’s Soccer Championship - Hotel Form


Dates: Friday & Sunday, November 11 & 13, 2005

Times: Friday, November 11 - 11:00 am (#1 seed vs. #4 seed), 1:30 pm (#2 seed vs. #3 seed)Sunday, November 13 - 12:00 pm (Championship)* Times may be subject to change depending on host institution.

Eligible Participants: Central Connecticut State, Fairleigh Dickinson, Long Island, Monmouth, Mount St. Mary’s,Quinnipiac, Robert Morris, Sacred Heart, St. Francis (NY) and St. Francis (PA).

Format: Top four finishers, based on winning percentage during the Conference’s regular season willcompete in a two-day, single-elimination tournament.


The following schools will be able to host as the high seed:Central Connecticut State, Fairleigh Dickinson, Long Island, Monmouth, Quinnipiac,Robert Morris, Sacred Heart and St. Francis (PA).

The following schools are unable to host as the high seed, due to their own decision:Mount St. Mary’s and St. Francis (NY).

Banquet: Thursday, November 10 at 7:00 pm

Coaches Meeting: Following the banquet. Thursday, November 10 at approximately (8:15 pm).

Game Ball: The Brine QED 600 will be the official ball of the NEC Tournament. The Conference office willprovide nine Brine QED 600 game balls for the NEC Tournament.

Officials: Officials will be assigned by Alex Ivahnenko of ISOAB, the NEC’s coordinator of soccer officials.


Rules: Competition shall be governed by the NCAA Soccer Rule Book and NCAA Men’s SoccerChampionship Handbook, except as altered by the NEC Policy Manual, NEC Men’s SoccerChampionship Handbook or by any action of the NEC office representative.

NCAA Tournament: The winner of the NEC Tournament will advance to the NCAA Tournament which begins with firstround play on November 18 or 19.


NEC M. Soccer Contacts: Championship Administration: Donna PoyantOn-Site Championship/Tournament Representative: Bob BalutMedia/PR: Ron Ratner

2005 NEC Men’s Soccer Championship - Quick Facts


High Seed Check List

Pre-Championship/Championship Checklist_____ High seed hosting form - fill out and return to NEC by respective deadline_____ Provide NEC with select information for handbook_____ Field meeting NCAA dimensions/specs_____ Backup turf field_____ Locker room facilities_____ Public Addess System_____ Anthem (singer or tape)_____ Videotape equipment_____ Promotion of championship (to campus and local community/media)_____ Arrange banquet (Thursday night)_____ Collect participating travel party form/banquet head count numbers_____ Arrange location for coaches meeting (Thursday night)_____ Provide NEC with host administrator contact to work with MainGate Inc. (official NEC merchandiser)_____ Inventory merchandise being sold (work with MainGate Inc.)_____ Arrange for hospitality area for coaches, officials, administrators, VIP people, event personnel_____ Arrange for table for awards presentation following championship game_____ Display NEC banner/sponsor banners_____ Display NEC sponsor product (ie. Accelerade coolers/cups, if available)_____ Provide necessary practice equipment/suppliesStaff for event - Provide all game management staffing, including, but not limited to:_____ Tournament director_____ Certified athletic trainer on site_____ SID or Asst. SID_____ Operations/Maintenance/Custodial people_____ Security (total number depends on crowd size expectancy)_____ Ball Shaggers (at least 4 per game, two for each sideline)_____ Official scorebook person, Stat people_____ PA announcer_____ Scoreboard operator_____ Ticket sales people_____ Merchandise sales person_____ Hospitality worker_____ Grounds crew_____ Person to videotape all three games_____ Any other staff that’s necessary to run a successful/smooth eventPost-Championship Wrap-up_____ Reconcile money and merchandise at end of championship (w/MainGate Inc.)_____ Completion of NEC Championship Income & Expense Report and Host Evaluation form



Men’s Soccer Championship - Checklist


NOTE: Please use this form to declare your 20 player roster and submit at pre-championship meeting on Thursday,November 10th. As per NCAA championship rules, no substitutions are permitted to the original 20 player roster, even if illness orinjury occurs.

1. ____________________________________ 11.____________________________________

2. ____________________________________ 12.____________________________________

3. ____________________________________ 13.____________________________________

4. ____________________________________ 14.____________________________________

5. ____________________________________ 15.____________________________________

6. ____________________________________ 16.____________________________________

7. ____________________________________ 17.____________________________________

8. ____________________________________ 18.____________________________________

9. ____________________________________ 19.____________________________________

10. ____________________________________ 20.____________________________________

___________________________________ __________________________________Head Coach Institution

Please Submit At Pre-Championship Coach’s Meeting On November 10.

Northeast ConferenceMen’s Soccer Tournament

20 Player Roster

Men’s Soccer Championship - Roster


Northeast Conference Men’s Soccer TournamentNon-Player Bench List

School ________________________________

Name

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

Please indicate: (P) for player(C) for coach(S) for support staff (trainer, manager, etc.)(A) for administrator

Note: A maximum of 26 persons may be on the bench. Up to 20 may be players.Non-dressed players must sit in stands.

Please submit at pre-tournament meeting on November 10.

Men’s Soccer Championship - Non-Player Bench List Form


Northeast Conference Men’s Soccer TournamentOfficial Travel Party/Credentials List

School ________________________________ Banquet Head Count ________

Eligible Players (Maximum of 20; 20 may dress, 18 must be declared 15 minutes prior to match)

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

7. __________________________________________

8. __________________________________________

9. __________________________________________

10. _________________________________________

11. _________________________________________

12. _________________________________________

13. _________________________________________

14. _________________________________________

15. _________________________________________

16. _________________________________________

17. _________________________________________

18. _________________________________________

19. _________________________________________

20. _________________________________________

Note: Roster size is limited to 20 players, or which 18 must be designated to participate in a match no laterthan 15 minutes prior to the start of play.

Additional administrative passes for each school will be limited to six.

Please fax to host administrator and NEC Office (fax: 732-469-0744)by Tuesday, November 8 at noon.

Coaches, Managers, Trainers (Maximum of Eight)

1. __________________________________________

2. __________________________________________

3. __________________________________________

4. __________________________________________

5. __________________________________________

6. __________________________________________

Men’s Soccer Championship - Travel Party/Credentials Form


Northeast ConferenceMen’s Soccer


School ________________________________


City/Town: ______________________________________




Men’s Soccer Championship - Hotel Form


Dates: Saturday & Sunday, November 19-20, 2005

Times: Sat., November 19 - 10:00 am (#3 seed vs. #6 seed), 12:30 pm (#4 seed vs. #5 seed) 4:00 pm (Winner #3/#6 vs. #2 seed), 6:30 pm (Winner #4/#5 vs. #1 seed)

Sun., November 20 - 1:00 pm (Championship)* Times may be subject to change depending on host institution.

Eligible Participants: Central Connecticut State, Fairleigh Dickinson, Long Island, Quinnipiac, Robert Morris,Sacred Heart, St. Francis (NY), St. Francis (PA) and Wagner.

Format: Top six finishers, based on winning percentage during the Conference’s regular season willcompete in a two-day, single-elimination tournament. The top two seeds will receive a bye in thefirst round.


The following schools will be able to host as the high seed:Central Connecticut State, Long Island, Quinnipiac, Robert Morris, St. Francis (NY),

The following schools are unable to host as the high seed, due to their own decision:Fairleigh Dickinson, Sacred Heart, St. Francis (PA) and Wagner.

Banquet: Friday, November 18 at 7:00 pm

Coaches Meeting: Following the banquet. Friday, November 18 at approximately (8:15 pm).

Game Ball: The Molten IV58L-N Super Touch NCAA blue/silver/white volleyball will be the official ball of theNEC Tournament. The Conference office will provide six Molten IV58L-N Super Touch NCAAblue/silver/white game balls for the NEC Tournament.

Officials: Officials will be assigned by the local/host VB assignor, working in conjunction with the NEC office.

Hotel: Each school will be responsible for making its own hotel arrangements. A tournament hotel willnot be designated by the conference office.

Rules: Competition shall be governed by the NCAA Volleyball Rule Book and NCAA VolleyballChampionship Handbook, except as altered by the NEC Policy Manual, NEC VolleyballChampionship Handbook or by any action of the NEC office representative.

NCAA Tournament: The winner of the NEC Tournament will advance to the NCAA Tournament which begins with firstround play on either December 1-2, 2-3 or 3-4.


NEC Volleyball Contacts: Championship Administration: Donna PoyantOn-Site Championship/Tournament Representative: Donna PoyantMedia/PR: Donna Poyant

2005 NEC Volleyball Championship - Quick Facts


High Seed Checklist

Pre-Championship/Championship Checklist_____ High seed hosting form - fill out and return to NEC by respective deadline_____ Provide NEC with select information for handbook_____ Game Court NCAA dimensions/specs_____ Practice Court or Practice Area_____ Locker room facilities_____ Public Addess System_____ Anthem (singer or tape)_____ Promotion of championship (to campus and local community/media)_____ Arrange banquet (Friday night)_____ Collect participating travel party form/banquet head count numbers_____ Arrange location for coaches meeting (Friday night)_____ Provide NEC with host administrator contact to work with MainGate Inc. (official NEC merchandiser)_____ Inventory merchandise being sold (work with MainGate Inc.)_____ Arrange for hospitality area for coaches, officials, administrators, VIP people, event personnel_____ Arrange for table for awards presentation following championship game_____ Display NEC banner/sponsor banners_____ Display NEC sponsor product (ie. Accelerade coolers/cups, if available)_____ Provide necessary practice equipment/suppliesStaff for event - Provide all game management staffing, including, but not limited to:_____ Tournament director_____ Certified athletic trainer on site_____ SID or Asst. SID_____ Operations/Maintenance/Custodial people (floor should be sweeped between matches)_____ Security (total number depends on crowd size expectancy)_____ Ball Shaggers (minimum of 4 people) for warm-up and match play (must be available once pre-game countdown starts)_____ Official scorebook person, Stat people_____ PA announcer_____ Scoreboard operator_____ Ticket sales people_____ Merchandise sales person_____ Hospitality worker_____ Any other staff that’s necessary to run a successful/smooth eventPost-Championship Wrap-up_____ Reconcile money and merchandise at end of championship (w/MainGate Inc.)_____ Completion of NEC Championship Income & Expense Report and Host Evaluation form


_____ Submit official travel party form/banquet head count numbers to NEC and host institution administrative contact_____ Submit hotel contact form to NEC_____ Arrange Friday practice time through NEC office_____ Bring home (white/light) and away (dark) uniforms to tournament

Volleyball Championship - Checklist



Name

1. _______________________________________

2. _______________________________________

3. _______________________________________

4. _______________________________________

5. _______________________________________

6. _______________________________________

7. _______________________________________

8. _______________________________________

9. _______________________________________

10. ______________________________________

11.______________________________________

12. ______________________________________



Please fax to host institution and the NEC Office (fax: 732-469-0744)by Tuesday, November 15 at noon.

Name

13. ______________________________________

14. ______________________________________

15. ______________________________________

16. ______________________________________

17. ______________________________________

18. ______________________________________

19. ______________________________________

20. ______________________________________

21. ______________________________________

22. ______________________________________

23. ______________________________________

24. ______________________________________

Northeast Conference Volleyball TournamentOfficial Travel Party/Credentials List

Volleyball Championship - Travel Party/Credentials Form


Northeast ConferenceVolleyball


School ________________________________


City/Town: ______________________________________




Volleyball Championship - Hotel From


Northeast Conference ChampionshipHost Evaluation Report

Host: ___________________________________ Championship: _________________________________

Person Completing Form: _______________________________________

I. Championship Review

A. Please list any problems/unexpected incidents that may have occurred during the preparationstage of the championship.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

B. Please list any problems/unexpected incidents that may have occurred during the actualchampionship event.

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

II. Championship Suggestions

A. Please list any suggestions/ideas that you think would help to continue to improve futurechampionship events.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please fax (732-469-0744) to NEC officewithin 14 days after the championship.

Host Evaluation Report Form


Northeast Conference ChampionshipRevenue & Expense Report

Host: _________________________ Championship: _________________________

Person Completing Form: ___________________________________________

I. REVENUE (Host keeps 100% of ticket sales, 100% of sponsorships secured by host and 25% of NEC Merchandise sold.)

A. Ticket Sales:# of Adult Tickets _____ X $6.00 $ ____________

# of Youth Tickets _____ X $3.00 $ ____________

Total Revenue from Tickets $ ____________

B. Merchandise (NEC and/or Institutional, please specify):

NEC Merchandise Sold $ ____________

Host % of NEC Merchandise (25%) $ _____________

Institutional Merchandise Sold $ _____________

Total Host Revenue from Merchandise $ _____________

C. Other (e.g., sponsorships):

Sponsor Name $ _____________

Misc. Other $ _____________

Total Revenue from Other $ _____________

Total Revenue $ _______________II. EXPENSES

A. Personnel (security, ushers, ball shaggers, etc.) $ _____________

B. Hospitality $ _____________

C. Facility $ _____________

D. Banquet (additional host expenses above per diem fee charged to visiting schools) $ _____________

E. Other (misc.) $ _____________

Total Expenses $ _______________

Net Revenue/Loss $

RETURN REVENUE & EXPENSE REPORT TO NEC OFFICEWITHIN 14 DAYS AFTER CHAMPIONSHIP

Revenue & Expense Report Form

NEC Championships Manual - Fall Sports...2005/09/28 · NEC Championships Manual 2 Fall Sports...

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