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SCHEME OF NATIONALLY COORDINATED PROJECT (NCP) GUIDELINES AND FORMAT
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Transcript of NCP
SCHEME
OF
NATIONALLY COORDINATED PROJECT
(NCP)
GUIDELINES AND FORMAT
All India Council for Technical EducationIG Sports Complex, IP Estate
New Delhi- 110 002
INDEX
S. No. Contents Page No.
1. Introduction and General Information 1-6
2. Procedure for application 7
3. Format for Title Cover (Annexure - I) 8
4. Format for Summary Sheet (Annexure - II) 9-10
5. Format for submission of proposals (Annexure - III) 11
6. Format for Resume of Chief Coordinator &
Co-coordinators (Annexure - IV)
12-13
7. Format for Profile of the Department (Annexure - V) 14-15
8. Format for Profile of the Institution (Annexure -VI) 16-18
9. Format for Additional Information from self- Financing
Institutions Accredited by AICTE (Annexure - VII)
19
10. Format for proposed NCP (Annexure – VIII) 20-22
11. Endorsement from the Head of the Institution
(Annexure – IX)
23
12. Terms and Conditions (Annexure - X) 24-27
13. Format for UC (DPR Stage) (Annexure –XI) 28
14. Format for Annual Progress Report (Annexure –XII) 29
15. Format for Utilisation Certificate
(Annexure – XIII)
31
16. Format for Audited Utilisation Certificate
(Annexure –XIV)
32
17. Format for General Finance Rules (Annexure –XV) 33
2
INTRODUCTION
All India Council for Technical Education (AICTE) was established by an Act of Parliament in 1987 with a view to promote proper planning and co-ordinated development of technical education system throughout the country. AICTE helps promotion of qualitative improvements in technical education in relation to the planned quantitative growth and regulates proper maintenance of norms and standards and matters connected therewith. The technical education covers programmes of education, research, training in Engineering & Technology, Architecture, Town Planning, Management, Pharmacy, Applied Arts and Crafts and other related areas in Engineering & Technology. As a part of its functions, AICTE provides financial assistance to promote research and development in technical institutions and to enhance industry Institute Interaction under various schemes like Industry Institute Partnership Cells (IIPC), Entrepreneurship and Management Development (EMD), National Facilities in Engineering and Technology with Industrial Collaboration (NAFETIC) and Nationally Coordinated Projects (NCP) in the field of Engineering & Technology through the Bureau of Research & Institutional Development. To ensure effective implementation of these programmes, the Council has set up a high powered Board of Industry Institute Interaction (BOIII) comprising eminent scientists, engineers, academicians, industrialists and technologists. Guidelines for applying under the scheme of NCP are given in this brochure.
3
Preamble
The MHRD/AICTE has provided the basic infra-structural facility for Education Technology in its Thrust Area Programme for the last twelve years. In 1996 AICTE initiated Nationally Coordinated Project scheme and funded various projects under this scheme in different institutions for carrying out research in various areas of technical education, which contribute directly to the society at large. These are carried out at National Level Institutions in coordination with other institutions located in different parts of the country for execution of the work.
All India Council for Technical Education supports two categories of Nationally Coordinated Projects for Technical Education.
I catering to important issues of national importance
II catering to technical education development.
AICTE provides funds upto Rs. 30-40 lakhs for projects catering to issues of National Importance and upto Rs. 5-10 lakhs for projects catering to technical education development.
4
Nationally Coordinated Project Scheme
Nationally Coordinated Project Scheme aims to plan, co-ordinate and execute integrated R&D programmes, involving collaboration between several institutions, industry user organizations at National Level for societal Development Programmes.
More specifically, the research ventures that may be considered within Nationally Coordinated Project Scheme include the following:
1. The research should be carried out at National level institution in coordination with participating institutions having proven track record and sufficient expertise in the proposed area.
2. The lead institution must choose a person of eminence having relevant knowledge and expertise in the proposed area of research as the chief coordinator of the project.
3. The project should have the financial participation from the participating industry (if any) to the extent possible.
AICTE invites project proposals for grant under the NCP Scheme from the NIT's , IIT’s, IIM's and Institutions of excellence as the mentor institution in collaboration with other participating institutions viz: AICTE approved - Technical Institutions, University Department, Government Institutions, Grant-in-aid institutions, Accredited Self financing institutions throughout the country.
The selected projects under NCP are considered in two phases. In the first - phase a one-time seed grant not exceeding Rs. 50,000/- is sanctioned for preparation of Detailed Project Report.
Of the seed grant, AICTE shall initially release Rs. 40,000/-. All activity for preparing the Detailed Project Report for NCP including interaction with the participating industry/ industries, letters of intent/ the MOU/protocol signed with them etc, should be completed within 3 months of the receipt of the first installment and reported to AICTE. The remaining installment up to a maximum of Rs. 10,000/- shall be reimbursed on submission of Utilization Certificate, Statement of Expenditure and the Detailed Project Report. In the event of non-submission of DPR within the stipulated time frame, the sanctioned AICTE seed grant must be refunded back to AICTE. The DPRs shall be reviewed by the duly constituted Subject Expert committee for further release of grant. The existing NCP in the technical Institutes/ University, if any, may also be strengthened or updated under this scheme.
AICTE provides funds upto Rs. 30-40 lakhs for projects catering to issues of National Importance and upto Rs. 5-10 lakhs for projects catering to Technical Education Development.
5
Objectives:
1. To plan, co-ordinate and execute integrated R&D programmes, involving collaboration between several institutions, industry user organizations at National Level for societal Development Programme.
2. To aim and achieve break- through technology in relevant specific areas of national importance.
3. To enhance national and international interaction, research dissemination and exchange of ideas in the areas of national importance (national societal problems-such as Disaster Mitigation, Air Pollution, Earth Quake resistant structures, Road Traffic Safety etc.)
4. To provide recommendations and guidelines which will help to evolve national policies and regulatory laws for enactment in concerned areas.
5. To develop education programme for awareness of masses and to suggest appropriate measures in concerned areas.
6. To create good quality courseware (in the form of book, CD, Multimedia) for core and emerging subjects.
7. To develop customized industry requested courses on emerging technologies within a short span of time.
8. To selectively promote the general research capability in relevant areas of Technical education taking into account capability / strength of the lead institution & other participating institutions.
6
General Information & Guidelines
1. The thrust areas where a nationally co-ordinated project is to be set up must be clearly identified by institution/university in consultation with industry, keeping in view its own strength, availability of expert manpower and infrastructural facilities within the institution.
2. The Chief Coordinator should be a full time faculty member of the lead institute. The participating institutions are required to nominate full time faculty members (one from each participating institutions) as the co-coordinators of the project.
3. The chief coordinator has the primary responsibility for the implementation of the project.
4. The chief coordinator is expected to give a comprehensive list of collaborating organizations/ industries, their brief profile and the financial contributions committed by each one of them. ( Enclose copies of MOU/ protocols signed ) .
5. If the chief coordinator/ co-coordinator of the NCP Scheme leaves the parent institution and joins another institution, the Council will have no objection to transfer the project, if no objection certificates are obtained from both the parent institution and the institution were the chief/ co-coordinator intends to join.
6. The chief coordinator is required to provide a brief two page write up on the proposed NCP indicating the following points at the time of submitting the initial proposal. This may undergo some degree of modification in the Detailed Project Report, which is required to be submitted within three months from the date of receipt of seed money from AICTE.
- Details of proposed networking of the institutions.
- Specific objectives of the joint project proposal.
- Infrastructure and equipments needed.
- Particulars and academic profile of the chief coordinator and co-coordinators to be involved in NCP.
- Manpower requirement. The Council does not provide project staff. However, in exceptional cases, technical project staff may be engaged only on contract after taking a formal approval from AICTE. The remuneration for such staff may be fixed as per their qualifications and should be met from recurring expenditure component of the projects (not exceeding 15% of the total sanctioned recurring grant-in-aid).
- Details of financial lay out and deliverables of each participating institution.
- A time activity chart indicating time schedule along with deliverables from each participating institution.
7
- Copies of letters of intents / MOU 's signed between the participating institutions.
- Details of services / patentable output that would be provided by NCP.
7. As limited number of projects proposals can be considered under this scheme, Head of institutions are required to screen the proposals as their end and ensure that only quality proposals supported by preliminary quotations from equipment manufactures to be extent possible are submitted to the AICTE. Principals Investigator are also requested to carry out Literature and Patent searches- PRIOR ART SEARCH - (may log on websites viz. www.wipo.org, www.indianpatents.org.in, www.jpo.go.jp, www.uspto.gov, www.espacenet.com, www.surfip.net, etc for such researches) or interact with industry to identify REAL NEED BASED areas of research.
8. Proposals will be considered on the basis of justification of the project with respect to relevance of the project with important issues of national importance and or / issues of technical education development.
8
PROCEDURE FOR APPLICATION
1. The University/ Institute may nominate a permanent faculty as Chief Coordinator preferably not below the rank of Reader to coordinate the activities of the cell and also nominate a Co-coordinator not below the rank of Assistant Professor.
2. Proposals under NCP scheme should be submitted in the prescribed proforma to the Bureau 'Research and Institutional Development' of AICTE through the executive head of the Institute / University duly certifying that the Institution /department will discharge all its obligations.
3. Proposals from Departments of self-financing Institutions (as one of the participating
institution) shall be considered, only if they are accredited by AICTE. However, this condition does not apply to the five years old Institutions located in the region of Jammu & Kashmir and North Eastern States.
4. Applications should be addressed to:
The Adviser,RID Bureau- All India Council for Technical Education,NBCC Place, 4th Floor, East Tower, Pragati Vihar, Bhisham Pitamaha Marg New Delhi-110 003
5. Proposals will be received throughout the year. However, the proposals duly filled in the prescribed proforma, received at AICTE, New Delhi upto October 10, 2006 will be processed in the first instance in October 2006 and those received later will be processed in December, 2006 and/or March 2007.
9
ANNEXURE – I
(FORMAT)for Internal Office Code No.
TITLE COVER
TITLE OF THE PROJECT(1)
SCHEME(2)
NAME OF THE CHIEF COORDINATOR & CO-ORDINATORS(3)
NAME & ADDRESS OF THE LEAD INSTITUTION AND PARTICIPATING
INSTITUTIONS
TYPEOF INSTITUTIONS IIT's / NIT's / IIM's /UD/ GOVT. /
GOVT.AIDED/ SF(ACCREDITED BY AICTE)
10
ANNEXURE – II
(FORMAT)for Internal Office Code No.
SUMMARY SHEET
1. Name of Scheme
2. Name of the Institute
3. Address of the Institute
City
State
Pin code
STD code Phone No. Fax No. E-mail/internet
4. Type of Institute (Please ) IIT/ NIT/IIM
University Department Govt. College
Private (Govt. Aided) Self-FinancingAccredited by AICTE
Jammu & Kashmir (5 years old) North East (5 years old)
5. Year of Establishment of the Institute Is the Institute approved by AICTE (Yes/No)
(File No. & Date of AICTE Approval)
6. Name of Head of the Institute
7. Name of the Chief Coordinator
8. Programme Title
9. Relevance of Programme
10. Proposed Cost
11
11. Status of on going Projects of the Institute, if any:
S.No
Year Title Funding agency
Amount Sanctioned
Status:Ongoing/ Completed
12. Whether Nationally Co-ordinated Project is already functioning? (Yes/ No), If yes
a. Give relevant detailsb. If no, please give details of the proposed activity to be undertaken.
Place:
Date:
Head of the Institution (Signature & Seal)
12
ANNEXURE – III
Internal Office Code No.
(FORMAT)for
SUBMISSION OF PROPOSALS UNDER THE SCHEME OF NATIONALLY COORDINATED PROJECTS (NCP)
1. Title of the Programme
2. Programme Details
2.1 Programme Summary
2.2 Objectives of the proposed programme
BUDGET ESTIMATE
(A) Non-Recurring (Equipment)
S.No.
Name of Equipment/ Facilities to be procured
Specifications of equipment
No. of Units Estimated cost as on date
(B) Recurring
S.No.
Envisaged activities for the year
Period Expected expenditure
Office exp. Hospitality Publication/Printing
Traveling exp.
Place:
Date:
Signature of the Chief Coordinator Head of the Institution (Signature & Seal)
13
ANNEXURE – IV
Internal Office Code No.
(FORMAT)for
RESUME OF CHIEF COORDINATOR/CO-COORDINATORS
1. Name, Designation & date of joining
2. Age as on date
3. Name of the Institution
4. Department
5. Field of Specialization
6. Academic Qualifications
7. Technical Qualifications
8. Presentations of CC/ National & International
9. Awards / Prizes / Certificates etc. won by the Chief Coordinator
10. No. of Projects completed / ongoing as Chief Coordinator/ Co- Investigator.
S.No.
Name of the
funding agency (AICTE/Others)
Name of the
Scheme
Programme Title
Year of Funding
Duration Amount Sanctioned
Status: Completed/
Ongoing
14
11. Publications:
S.No.
Title of Paper/Report/Book
Author(s) Name & Vol. of Journal & Year
Page No.
From To
Place: Date:
Signature of the Chief Coordinator Head of the Institution(Signature & Seal)
15
ANNEXURE - V
Internal Office Code No.
FORMAT For
PROFILE OF THE DEPARTMENT
1. Name of the Department
2. Name of the Head of the Department
3. Full Address (Please include STD code, Phone No., Fax No., E-mail/website)
4. Whether the Department is approved by AICTE Yes No File No. and Date of Approval (for Self-financing / Private Institutions)
5. Number of specialized subject areas available in the department
6. Information about faculty members with specialization in the proposed area of NCP activities / consultancy / continuing education .
S.No.
Name Designation Highest Academic
Degree
Specialization Total no. of years of
experience
7. List of Collaborative Programmes, if any (National / International) (Details of the consultancy projects handled by the dept).
8. Has the department been accredited by ACITE(If yes, mention)
Year Validity from
to
16
9. Major equipment (costing more than Rs.5.0 lakhs) available in the department
S.No.
Major Equipment
Cost(Rs. in lakhs)
Specifications Year of purchase
10. Courses available in the department
Level Course/ Programme
Whether the programme is approved by AICTE
File No. and date of approval
DiplomaUGPGM.PhilDoctoralPost doctoral
Place:
Date:
Head of the Institution (Signature & Seal)
17
ANNEXURE - VI
Internal Office Code No.
FORMATfor
PROFILE OF THE INSTITUTION
1. Name of the Institution with full address including Phone, Fax, E-mail, STD No., Internet Address
2. Name of the Head of Institution
3. Whether the Institute is approved by AICTE Yes No File No. and Date of Approval
4. Type of Institution (Please )
i. University / Deemed to be UniversityIIT/NIT/IIM
ii. Govt. Institution
iii. Private-Govt.-Aided
iv. Self – financing - Accredited by AICTE
v. Self- financing- Not accredited by AICTE
5 Information about faculty members
S.No.
Name Designation Highest Academic
Degree
Specialization No of Years of
Experience
Pay Scale
6. Courses available in the Institute
Level Course/ Programme
Whether the programme is approved by AICTE
File No. and date of approval
DiplomaUGPGDoctoralPost doctoral
18
7. Major facilities available in the Institution (Please)
i. Library networking ii. E-mail/Internet
iii. Consultancy Cell iv Placement Cell
8. Infrastructural facilities available in the institution:
I AuditoriumII Laboratories (Dept. Wise)III LibraryIV Conference Hall
9. Major equipment (costing more than Rs. 5.0 lakhs) available in the institute
S. No.
Major Equipment No. of units Cost (Rs. In lakhs)
Specifications
10 List of collaborative Programmes run by the Institute/ University, if any(National/ International)
S.No
Programme Title of the Project Instt. /University Status of completion
11 Achievement in Academic / R&D/ Consultancy service etc, and funds generated in last three years.
S.No
Consultancy, Training,Testing, R&D Projects
Name of Industry / Agency
Amount Date of starting
Date of completion
19
12. Name and address of Industries where possible interaction (R&D/sponsored project / Consultancy / Related services) in the specific areas can be developed.
S.No. Name and add. of Industries Areas Type of Interaction
13. Details of Projects sanctioned by AICTE during last three years.
S. No. Name of Programme
Scheme Year of Sanction
Amount sanctioned
14. Grant generated during last 3 years through collaboration / Nationally Co- ordinated Project
S. No. Industry / Agency Amount Date of starting Date of completion
15. Any other information to support the proposal:
16. Period for which AICTE support would be required to establish the project. (between 3 to 5 years)
Place:
Date:
Head of the Institution (Signature & Seal)
20
ANNEXURE – VII
FORMATFor
ADDITIONAL INFORMATIONFOR SELF – FINANCING INSTITUTIONS
Name of the Institute :
Year of establishment of the Institute :
Affiliated to (Name of University) :
Accredited by AICTE (detail) :
1. Statistical Information about Intake and Performance of Students:
Period(Last 4 years)
Name of Department
Number of Students Admitted
Pass Percentage
2. Status of Faculty in the Institution:
Department No. of Faculty required as per AICTE norms
Number in
position
Qualification
PhD P.G. Graduate
3. Latest Audited accounts must be submitted to AICTE.
21
ANNEXURE-VIII
FORMAT FOR PROPOSED NCP
PROFILE OF INSTITUTION
A.1 Name and address of the InstitutionPhone : Fax :E- mail : Web-site :
A. 2 Type of the Institution(Please tick \/) i. IIT's / NIT's / IIM's
ii University/ Deemed to be University
iii. Govt. aided /Private Institution
iv Govt. Institution
v Self-financing accredited
vi J&K
vii North Eastern region
A.3 Name of the Head of the Institution:
A.4i) Year of Establishment of the Institutionii) Approval status of AICTEiii) Year in which the first UG & First PG Course was startediv) Details of ongoing Under - graduate and Post-graduate Courses
S.No. U.G. Courses &P..G. Courses
Year of starting IntakeCapacity (Current year)
22
B. PROFILE OF THE PROPOSED NCP
B.1I) Name of the proposed project.II) Major areas of activity of the project.III) Justification for the proposed NCP in the present context of Indian Industry IV) Major equipments/machines and infrastructure available in the institution,
which will be committed to NCP.V) List of Faculty likely to be involved in the proposed NCP.
Name and Designation
Date of Joining the Institution
Dept Field of Specialization
Highest Degree
VI) Name of the co-ordinator and designation. VII) Detailed Resume of the chief co-cordinator /Co-coordinator
B.2 Particulars of Sponsored Research / Consultancy Project (ongoing/ completed) in the proposed area of NCP undertaken during last 5 years by the faculty of the Institution. S no Project
Title Name of the Funding Agency
Total Cost
Year of Sanction
Project Status (ongoing/Completed)
B.3 Particulars of interactions of the Faculty listed in B.1(V) with the sponsoring organistion(s),industry(industries) during last 3 years , if any.S No Name of the Faculty Name of Organization/Particulars of
Industry Interaction
23
C. PROFILE OF COLLABORATING / PARTICIPATING INSTITUTIONS
C1. Details of collaborating / participating Institutions)
C.2 Give particulars of intent/ willingness shown by the academic institutions to participate in setting up the proposed NCP.
C. 3 A brief write up indicating the following points:
- List of proposed networking of institutions.
- Specific objectives of the joint project proposal.
- Infrastructure and equipments needed.
- Particulars and academic profile of the chief coordinator and co-coordinators to be involved in NCP.
- Manpower requirement. The Council does not provide project staff. However, in exceptional cases, technical project staff may be engaged only on contract after taking a formal approval from AICTE. The remuneration for such staff may be fixed as per their qualifications and should be met from recurring expenditure component of the projects (not exceeding 15% of the total sanctioned recurring grant-in-aid).
- Details of financial lay out and deliverables of each participating institution.
- Services that would be provided by NCP.
- A time activity chart indicating time schedule along with deliverables from each participating institution
24
ANNEXURE-IX
CERTIFICATE
It is certified that:
1. the institution / University agrees to set-up the proposed NCP and will provide the necessary infrastructure and other support.
2. the institution agrees to provide additional funds, if needed for preparing DPR for the proposed industrial interaction required to set up the proposed NCP over and above AICTE seed grant of Rs. 50,000/-
3. the institution agrees to refund the first installment of AICTE seed grant, amounting to Rs. 40,000/-, in the event of non submission of DPR within the stipulated time frame.
4. the institution agrees to submit to AICTE a report on the activities carried out and expenses incurred for setting up the proposed NCP within the time frame specified by AICTE.
Date:Place
Signature & Name of the Head of Institution/University
(Seal)
25
ANNEXURE-X
ALL INDIA COUNCIL FOR TECHNICAL EDUCATIONNEW DELHI
TERMS & CONDITIONS
For Implementing the Programme sanctioned under NCP
1. Each Programme sanctioned by AICTE is assigned a specific File No. All Correspondence addressed to AICTE regarding the programme must invariably quote this number along with the year in which the programme was sanctioned and should be addressed to the concerned Bureau Officer.
2. The chief coordinator/ University/ Institute should inform the council of their consent to implement the programme as approved, by way of Acceptance Letter. If the Acceptance Letter is not received by the AICTE within one month of issue of letter, it may be presumed that Chief Coordinator/ University/ Institution is not interested to take up the programme, and the approval of the programme shall stand withdrawn.
3. The date of receipt of the Bank Draft of the first installment of the grant-in-aid by the Institution shall be taken as the date of commencement of the programme. The Institutions/ Coordinator should intimate this date immediately to AICTE. The approved duration of the programme is reckoned from this date.
4. A separate Bank Account shall be opened in a Nationalized Bank in the joint name of the Chief Coordinator of the programme and the institutional head or its nominee.
5. The grant-in-aid will be utilized strictly for the specific programme and should be exclusively spent on the programme and within the time frame as specified in the sanction letter. Re-appropriation of funds from one stipulated head to another head is not permitted without prior approval of Council.
26
6. If the University/ Institution is unable to start the programme within six months of the receipt of the grant-in-aid, the approval shall ipso facto lapse.
7. Any expenditure incurred prior to the issuance of the approval letter and after the expiry of tenure of the programme is not allowed for any adjustment in the grant-in-aid.
8. Interest earned on the programme fund, if any, shall be treated as a part of the sanctioned grant-in-aid and shall be used to procure equipment or for other purposes of the programme approved by the Council.
9. The grant-in-aid released under these programmes cannot be spent on creating infrastructural facilities such as construction of roads and building, purchase of vehicles, air-conditioning.
10.AICTE reserves the right to terminate the project at any stage if it is convinced that the grant-in-aid has not been properly utilized and/or sufficient progress is not achieved towards the purpose for which the grant -in-aid was sanctioned.
11.The assets acquired out of the grant-in-aid shall be the property of the Institute. No assets acquired out of the grant-in-aid shall be disposed off without the permission of the Council.
12.The Council shall not provide any maintenance grant-in-aid after the expiry of the incubation period for the programme.
13.The Comptroller and Auditor General of India and/or AICTE or its authorized representative shall have the right to access the books and accounts of the Institute in respect of the grant received from AICTE. The Institute must, therefore, maintain separate records of expenditure and audited accounts of the project.
14.The Grantee Institution shall observe all financial norms and guidelines as prescribed by the AICTE/GOI from time to time.
15.The technical Institution/ technical departments of the University should form an Annual Performance Committee to review and monitor the performance of the NCP in respect of various benefits to be accrued of the same. The composition of the committee should be as follows:
27
A Director / Principal / Dean of the Institute / College / University :(Chairman of the Committee)
B Dean (Research/ Planning) :(Member)
C Head of three Departments (by rotation) :(Member)
D Three to five representatives from different industries of the region :(Member)
E Chief coordinator :(Convenor / Secretary)
Minutes of the meeting should be sent to the AICTE.
16.The Chief- Coordinator must submit Annual Progress Report in the prescribed format, which is given at Annexure - XII every year indicating the progress of the cell and the status of the grant-in-aid utilized. If it is found that the grant-in-aid released is not utilized for the purposes for which it was intended for and the progress of the programmes is not satisfactory, the programmes may be closed down. Action may be taken to seek refund of grant released. Further extension of financial support from AICTE shall be based on the progress of the project and effective utilization of the earlier grant-in-aid provided.
17.The chief coordinator must take steps to ensure that the audited Utilization Certificate and statement of accounts for the grant-in-aid are submitted by the Institute/University department as stated below:
A The statement of expenditure and Utilization Certificate should be certified by the Accounts Officer and countersigned by Finance Officer, Registrar/ administrator of the University/ Institute and submitted to AICTE WITHIN ONE MONTH OF COMPLETION OF FINANCIAL YEAR.
B An audited statement of expenditure and U.C. duly certified by the statutory audit authority of the Institution should also be sent in the due course.
28
18. AICTE shall review the progress of the cells from time to time. The Chief Coordinator will be invited to present the progress of the project before the experts in the Monitoring Committees to ascertain the progress of the project and guide the Chief Coordinator in implementing the programme. The recommendations of the Committee may be conveyed to the Chief Coordinator / Institution / University for implementation. AICTE may also constitute a Monitoring Committee to visit the Institution to review the progress of the programme and to verify proper utilization of grant-in-aid.
19. If the chief coordinator leaves the institution, retires, or goes on long leave, the institute will appoint another Chief Coordinator to the programme, under intimation to the council immediately.
20.The details of the assets thus created/procured out of the grant-in-aid should be maintained and submitted to AICTE, as per the format as given in Annexure XV along with the progress report.
29
ANNEXURE - XI
FORMAT FOR UTILISATION CERTIFICATE(to be submitted with detailed project report )
1. F.No.2. Date of sanction3. Chief Coordinator4. Date of completion of DPR5. Seed money sanctioned by AICTE6. Seed money released by AICTE7. Details of expenditure
S. No.
Activities undertaken
Period Cost
Office exp.
Hospitality Publication/Printing
Traveling exp.
Total
8. Details of letters of intent with participating institutions.
Certified that the grant has been utilized for the purpose for which it was sanctioned in accordance with the “Terms and Conditions” attached to the grant. If, as a result of check or audit objection some irregularity is sanctioned at a latter stage, action will be taken to refund, adjust or regularize the amount objected to.
---------------------------------- ------------------------------------Finance Officer Registrar /Principal/ Director(Signature & Seal) (Signature & Seal)
Date: Name and Address of theUniversity/ Institution
Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case of Colleges and Executive Heads of other Institutions will sign The Utilization Certificate (UC). The internal auditors may countersign the Provisional UC wherever the system of the internal audit exists. In case of the Self-Financing/ Private Institutions, UC has to be signed by a Chartered Accountant.
30
ANNEXURE-XII
FORMAT FOR
Annual Progress Report for AICTE funded project under NCP
File No. : ------------------------------------------------------------(As mentioned in sanction letter)
Date of Sanction :-----------------------------------------------------------------
1. Chief Coordinator :(Name & address)
2. Programme Title :3. Date of commencement of Programme :4. Duration of Project : 5. Amount sanctioned by AICTE :6. Amount released by AICTE :7. Details of Expenditure :
A. NON-RECURRING
S. No.
List of approved equipment
List of procured equipment
Major specifications of Equipment procured
No. of units
Date of purchase
Expenditure
Total
B. Recurring (Service charges etc.)
S. No.
Particulars of activities
Period Expenditure
Office exp.
Hospitality Publication/Printing
Traveling exp.
Total
Total (A & B)
31
8. Whether there is any deviation from the purpose for which: Grant was released. If so detail of amount to be given
9. Give details of the activities carried out during the year:
9a. Details of individual activities.
9b. Outputs of significance:
9b1. Details of patents.
9b2. Details of publications.
9b3. Details of copyrights
9b4. Other reports / communications etc.
9c. Details of training imparted.
Date: Coordinator Registrar/ Director/ Principal (Signature & Seal)
32
ANNEXURE - XIIIFORMAT FOR
UTILISATION CERTIFICATESanction Letter No. Date:
NON-RECURRING
S.No
List of the approved equipment
List of the equipment procured
Date of purchase
Amount Sanctioned
Amount Utilized
(Item wise)
Unspent Balance
RECURRING
S.No
Activities undertaken
Period Amount Sanctioned
Amount Utilized(Itemize)
Unspent Balance
Certified that the grant has been utilized for the purpose for which it was sanctioned in accordance with the “Terms and Conditions” attached to the grant. If, as a result of check or audit objection some irregularity is sanctioned at a latter stage, action will be taken to refund, adjust or regularize the amount objected to.
-------------------------------------- ------------------------------------Finance Officer Registrar /Principal/ Director(Signature & Seal) (Signature & Seal)
Date: Name and Address of theUniversity/ Institution
Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case of Colleges and Executive Heads of other Institutions will sign the Utilization Certificate (UC). The internal auditors may countersign the Provisional UC wherever the system of the internal audit exists. In case of the Self-Financing/ Private Institutions, UC has to be signed by a Chartered Accountant.
*This is to be submitted for every financial year along with the detailed expenditure statement.
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ANNEXURE –XIV
FORMAT FORAUDITED UTILISATION CERTIFICATE
Certified that out of Rs.__________________________ of Grant- in – aid sanctioned during the year __________________________ vide Letter No._________________________ Rs._______________________________has been utilized for the purpose of _________________________ for which it was sanctioned and the balance of Rs. __________________________remaining unutilized at the end of the year has been surrendered to All India Council for Technical Education (vide cheque/ Draft No. ______________________________________ dated ________________________) / will be adjusted towards the Grant – in – aid payable during the next year i.e, ______________________as per the details attached.
Certified that the grant has been utilized as per laid down terms and conditions for which it was sanctioned.
________________ ___________________Finance Officer Registrar/Principal/Director(Signature & Seal) (Signature & Seal)
Date:
______________________Chartered Accountant
(Signature &Seal)
34
ANNEXURE –XV
FORMAT FOR GENERAL FINANCIAL RULES(GFR- 19)
Assets acquired wholly or substantially out of Government grantsRegister maintained by grantee institution
Block Account maintained by sanctioning AuthoritiesName of Sanctioning Authority
1. Serial No. :
2. Name of Grantee Institution :
3. No. and date of sanction :
4. Amount of the Sanctioned grant :
5. Brief purpose of the grant :
6. Whether any condition regarding theRight of ownership of GovernmentIn the property or other assets acquired out of the grant was incorp-orated in the grant -in-aid sanction. :
7. Particulars of assets actually created or acquired :
8. Value of the Assets as on :
9. Purpose for which utilized at present :
10. Encumbered or not :
11. Reasons if encumbered :
12. Disposed of or not :
13. Reasons and authority, if any, for disposal :
14. Amount realized on disposal :
15. Remarks :
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