NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of...

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NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010

Transcript of NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of...

Page 1: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

NCDA Winter Legislative and Policy Meeting

“CDBG Program Timeliness”Sandra W. AndersonCity of Greenville, NC

January 22, 2010

Page 2: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Background• Demographics

– Coastal Plains area of State– 84 miles east of Raleigh, NC– 157 miles south of Richmond, VA– 265 miles south of Washington, DC– 10th largest City in NC (pop. 81,092)– Home of East Carolina University

• CDBG History– Since 1975– Became Entitlement 1994– Staff of nine (9)– Average allocation $800,000

Page 3: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

CFR 24 570.902(a)(i)• Timeliness

– How quickly a Grantee is able to commit and expend CDBG funds.

• 1.5 program rule– Example: $2 million allocation may not have

any more than $3 million in their CDBG account in IDIS (US Treasury line of credit)

– Calculated 60 days prior to end of Grantee’s program year. City’s date is May 2nd

Page 4: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Seven “P’s”

“Prior Proper Planning Prevents Piss Poor

Performance”

Page 5: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

• Prepare/Plan

• Work the Plan

• Follow Through

Page 6: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Prepare/Plan• Preparation is the key!

– Annual Action Plan

• Two Primary Goals– Create eligible projects that benefit

community– Will the funds be spent in a timely manner?

• Involve Stakeholders – target group, staff, nonprofits, developers, other Depts., etc

• Set timetable

Page 7: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Work the Plan• Good Communication with Finance Dept

– Establish good rapport with staff– Educate on basic CDBG/IDIS regulations– Monthly meeting– Fund accounting– Monthly drawdown– Monthly reconciliation– Electronic payments

Page 8: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Work the Plan• Mid year Assessment

– HUD letter– Delays– Reallocate/amendment

• Communication

• Mandatory annual Subrecipient training

• Provide technical assistance

Page 9: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Work the Plan• Set benchmarks/performance standards

– Proposed/actual– Quantify– timetable

• Monitor Procurement practices

Page 10: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Follow through• Monthly (due by 15th) reporting of

accomplishments

• Monthly (due by 15th) reimbursement requests

• Quarterly reporting to Affordable Housing Loan Committee (governing body)

• Recapture/reallocation

• Biannual on site monitoring

Page 11: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

“Follow through”• Work the plan!

• Constant tracking

• Develop spreadsheets

• Benchmarks – current status

• Reallocate funds

Page 12: NCDA Winter Legislative and Policy Meeting “CDBG Program Timeliness” Sandra W. Anderson City of Greenville, NC January 22, 2010.

Sandra W. [email protected]

252/329-4481