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NAZARENE WOMEN EXTRAVAGANZA ANNUAL REPORT: 2013

TABLE OF CONTENTS

CONTENTS PAGE

1. Introduction

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2. Districts registration over the years

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3. Invitation of the Region

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4. Registration Process

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5. Conference hall

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6. Video, Digital photos and screens

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7. Running of the conference

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8. Program preparations

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9. Council Meetings

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10 Finance: Registration, offerings, Expenditure

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11. Gratitude

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12. Conclusion

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NAZARENE WOMEN EXTRAVAGANZA: 08 – 11.08. 2013

ANNUAL REPORT

1. INTRODUCTION We thank God that for the first time the Extravaganza was extended from three to four days of conference. This

enabled us to participate in various activities which were not possible in the previous years. This conference was

unique in the new field of Africa with Zimbabwe, registering in the Extravaganza for the first time and had an

opportunity to render an item. This is encouraging to meet with our brethren from other fields of Africa.

2. DISTRICTS REGISTRATION IN OVER THE YEARS

UNIT DISTRICT NAME

2010 2011 2012 2013

1 FREE STATE 04 10 17 4

2 HIGHVELD 08 18 17 45

3 LESOTHO 13 - 26 14

4 SWAZILAND NORTH 13 - 79 (4 Districts)

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5 BOTSWANA 14 16 25 47

6 NORTH CENTRAL 27 32 72 59

7 WESTERN 37 27 41 27

8 KWAZULU NATAL 37 33 35 43

9 SWAZILAND CENTRALSOUTH 60 57 * 46

10 SOUTPANSBERG 89 74 75 70

11 SWAZILAND EAST 96 12 * *

12 DRAKENSBURG 130 138 106 116

13 LIMPOPO NORTH WEST 166 133 167 03

14 GAUTENG NORTHERN CAPE 169 174 160 171

15 NORTH EAST 183 216 218 140

16 EASTERN 194 176 01 64

17 NORTHERN CAPE - 50 43 15

18 SUNRISE - 43 55 63

19 SWAZILAND SOUTH - 15 *

20 SOUTH EASTERN - 13 50 75

21 KEI - 10 08 -

22 ZIMBABWE - - - 05

23 MOZAMBIQUE - - - -

TOTAL DISTRICTS 16 19 21 20

TOTAL REGISTERED 1220 1247 1197 1016

3. INVITATION OF THE REGION We were blessed this year when the leaders of the Region graced the Extravaganza by their full attendance,

prayers and words of encouragement. Extravaganza members were blessed by the presence of the Regional

Director: Dr and Rev S. Chambo, SDMI Africa Coordinator: Rev D. Mathebula, Africa South Field Strategy

Coordinator: Rev C and Rev S. Elliot, Gauteng District Superintendent, Rev L and Ms Phillips, NTC Principal:

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Rev and Ms H.M. Maluleka, Africa Nazarene Publication, as well as several District Superintendents and

Pastors.

4. REGISTRATION PROCESS

4.1 CONFERENCE REGISTRATION

Conference registration went well as the Council handed ID Cards to Districts coordinators to distribute to

members. We apologize for the incidences of inconvenience where IDs of members who registered in time

were not available. On the other hand we appeal to members to deposit their registration fees in time to

allow Council to improve service delivery

4.2 ACCOMMODATION AT GNCC, NTC AND ELSWHERE

We have witnessed the commitment of members to ensure the Extravaganza succeed by arranging

accommodation of their District members. Seeing that GNCC and NTC cannot accommodate everyone, nearby

hotels and lodges contacts were sent to Districts. Thank you very much for members who used them and even

explored further possibilities.

4.2 MEALS

Meals during the conference are still a challenge as fewer members opt not to have meals at GNCC. We

appeal to members to pay for GNCC meals instead of eating food cooked the past three days that led to

several casualties of diarrhea.

5. CONFERENCE HALL The Conference Hall was ‘filled to the brim’ with chairs (chairs were placed on stage as well). From Friday

morning to Sunday Morning sessions, the Hall was so full that some members had no place to sit. An estimation

of about 1200 people was present. Experience of members attending the conference without paying the

registration fee has led to the use of private security guards to ensure only members who paid registration

entered the hall. Indeed, this initiative bore much fruit in that an additional 200 people paid registration during the

conference.

6. VIDEO, DIGITAL PHOTOS AND SCREENS Mr Suzman Shikwambana captured the Extravaganza conference and produced DVDs that were sold to Districts

and members. This year the morning devotions, Afternoon lesson, talent session and Women Clergy meeting

were also captured. He also took pictures that he stored on a CD. He also connected his 4 plasma screens for

the members seated at the back. We thank him for job that was professionally and well done. Copies of DVDs

were distributed to the Regional Director, the Africa Southfield Strategy Coordinator, Africa Region SDMI

Coordinator as well as to the guest speaker. Though with some challenges, he managed to duplicate DVDs for

members to take home after the conference.

7. RUNNING OF THE CONFERENCE

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All registered members received conference programs, copy of HOLINESS UNTO THE LORD song as well as

the slides of Choruses and Hymns that were in the program. We hope this endeavor assisted members because

we were not able to project them on screens.

The Church of the Nazarene Women Extravaganza was extended for a long weekend of 8th to 11th August 2013 at

Good News Convention Centre. What a blessing for women, men, pastors, district superintendents, Africa South Field

and Regional Staff to grace the occasion with full attendance and words of encouragement. A total of 1188 members

registered for 2013 Extravaganza. A nice and extra-ordinary surprise was the feature of five women from Zimbabwe

who heard of the Extravaganza, took a giant step to make history, in being the first members from our neighboring

Field to attend the Extravaganza, thereby ensuring the Extravaganza start knocking at the doors of the Fields of Africa

and beyond.

Principal NTC: Rev Mashangu Maluleka

Zimbabwe members

Lesotho Talent show

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This was indeed a “different year” for the Extravaganza with various innovative activities that lifted all participating

members to higher Spiritual realm. A Talent session revealed that there is indeed great potential in the Church of the

Nazarene when members praised God with Poems, Speeches and songs from their recorded albums. Our Evangelist

Grace Masilela challenged members in an historic Holy Communion on Friday evening to re-live the “Last Supper” of

our Lord Jesus and his disciples. Rev Samantha Chambo, had

an opportunity to gather the women Pastors in a Women

Clergy meeting which will minister to the needs of the Women

Pastors, starting from 16th – 19thMarch 2014; first Africa

Region Women Clergy conference.

Rev Grace Masilela: Last Supper!

What a blessing to see members dancing to the Lord as they

flock to the front with their offerings to the Lord! Since it was a “competition”, the Extravaganza members were

surprised by the South Eastern District, one of the smallest Districts in Africa South Field, to obtain position one with

an amount of R7087.20. From the free-will offerings, the Extravaganza Council donated R21 721.00 to the Nazarene

Theological College. Rev C Elliot ‘rubber stamped’ by declaring that the Africa South Field will match the offering. The

Principal of NTC was moved by this offer and indicated that this money will be used to tile the College Library.

The guest speaker, Pastor Jackie Joseph from Kwazulu Natal District was used mightily of God in the conference

theme: Holy, Living Sacrifice. She reminded members that since God gave us the Word, we can face all challenges.

She challenged members to let God transform their lives to be holy in speech, in dress, in conduct, keeping their

bodies pure as the temple of the living God. If we do that, we shall provide answers to the world’s questions. The

world is troubled, like the sinful woman who anointed Jesus’ feet, it is only in the encounter with Jesus that peace can

be found – Jesus said to her: Go in peace. Without Jesus, we are “naked”, just like the man who entered the wedding

hall without the required attire. She reiterated that we have one Father, but it is ironical that His Word that has

power to transform lives seems to have no effect in our lives. Pastor Joseph challenged all members to live according

to God’s word. She was a blessing to all members!

Rev Samantha Chambo: Women Clergy

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The Africa South Field Strategy Coordinator, Rev Colin Elliot, declared that women in Africa are leading the way in the

Church. He gave an example of Rev Veronica Myanda, the SANDF Chaplain who represents the Church of the

Nazarene well by ministering to the soldiers. The Africa Regional Director, DrFilimaoChambo, projected to the future

of the Extravaganza, where we look forward to the Men Extravaganza, Youth Extravaganza, as well as Extravaganza

for the Children. This became true when men gathered at Good News Convention Centre in what they call NAMECO

(Nazarene Men’s Conference) on the weekend of 30th August to 1st September 2013. Indeed God has started the

good work in Africa South Field. The Nazarene Women Extravaganza will continue to be an annual event to minister

to members and encourage them to be steadfast in faith, lifting up the name of our Lord and Saviour Jesus Christ.

Amen!

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8. PROGRAM PREPARATIONS

A. PROGRAM DIRECTORS AND INTERPRETERS

The role of program directors cannot be overemphasized, because they steer the programs and manage time in

order to conduct all planned activities. Indeed, the Women Ministry is alive in Districts. This is evident in the

professional way in which experienced program directors from various Districts conducted the programs. Let us

keep this good standard up. We congratulate all the interpreters for showing up as indicated in the program. As

the conference is conducted in English, it is not possible to satisfy all members through interpreters. We

therefore appeal to members to sit closer to members who do not understand the languages used at particular

sessions and help with explanation.

B. USHERS

The ushers from various districts have shown their dedication and commitment to the work of God by ushering

members places to sit, assisting those sick to reach to Council for help, ushered members during taking

offerings, etc. The challenging work of ushering did not go unnoticed. Well done young ladies!

C. WORSHIP TEAM

The worship team had a hectic long week-end of practice, rehearsals and blessing members with anointed

music. We congratulate women of your caliber, who showed unwavering faith and extra-ordinary energy

throughout the long week-end. It was through your efforts that program directors were able to manage time as

you started singing earlier than the starting time. Music is food to our hearts, so keep on blessing us in

subsequent years!

D. BAND

Experience has shown that at times what you planned may not work as expected. This year we had an

adventure of using the newly purchased GNCC instruments and requested players from districts. The

unforeseen happened. We acknowledge the fact that the instruments could not handle the task of the

Extravaganza. We therefore,apologies to the members for the inconvenience of interrupted sound during the

2013 conference. At the same breath, we need to indicate that if our Center, GNCC can manage to have all

equipment for the conference: screens, music instruments and projectors, it will be of value in future

conferences.

E. MEETING WITH DISTRICT COORDINATORS

The Council had an opportunity to meet with the Districts Coordinators on an information sharing meeting. The

meeting proved to be very fruitful in sorting out differences and ironing out misunderstandings. Some important

agreements were reached: to charge a fine for late Extravaganza registration, to order T-shirts and water bottles

for members to take home, review position of coordinators, elections into the council. Members expressed their

wish to have break-away sessions, which is still a challenge because during the Extravaganza, all break-away

rooms are ‘bedrooms’.

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F. SUGGESTION BOXES

.We managed to keep suggestion boxes this year from day one to the last day. Members were given opportunity

to say what their wishes are. The team that deals with announcements and suggestion boxes have managed to

collate all suggestions and presented to the council for consideration. In general, suggestions focused on:

Worship Team, Ushering, Interpreters, Program Directors, Preachers, Musical items, Holy Communion,

Bereavement, Prayer room, Accommodation, Meals, Testimonies, Amalgamation of Districts, etc. These

suggestions are valuable for the Council to plan carefully for the future. We have tried to make changes and

adjustments where possible, and members will observe in 2013 Extravaganza that their suggestions were

considered. However, it must be emphasized that while all suggestions were discussed, not all were approved,

for example, suggestion to do away with Security. Again, some suggestions can be considered for a long-term

plan. We also appeal to members to suggest guest speakers for future conferences.

G. BEREAVEMENT IN THE EXTRAVAGANZA

Little did we know that when setting up a bereavement committee in the policy we shall be confronted head on

with shocking news of our Extravaganza members passing on. They are gone! It is painful for us. We battle to

come to terms with their departure! We miss them, but as one young man said in the funeral of his sister, we

also say to our departed members: “Good night, we shall meet in the morning.”

Members who departed after attending the 2012 Extravaganza are as follows:

DISTRICT NAME

1. DRAKENSBURG

Mrs Folomita Dilebo

2. SUNRISE District

Pastor John Mandla Ngombe (Nelspruit )

3. SUNRISE District

Mrs Fikile Alexinah Nkosi.

4. GAUTENG

Mrs Getrude Moagi (Pastor’s wife)

5. NORTH EAST

Mrs Hellen Mokgatha

To their loved ones, and Extravaganza members, let us be comforted and be encouraged that the tears that flow

today, God Himself will wipe away from our eyes. Let us continue to walk on this valley of the shadow of death,

while smelling the food as the Lord prepares a table for us on the other side (Psalm 23)

9. COUNCIL MEETINGS

Extravaganza Council meetings are organized for the preparations for the conference and also to review the

successes and challenges of the Extravaganza. It has been resolved to reduce the number of meetings to only

two per annum. Our major week-end meeting was held at Tzaneen River Lodge from 4th to 6th January 2013,

and the final one was conducted at the beginning of the conference at GNCC.

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10. FINANCE: REGISTRATION, OFFERINGS, EXPENDITURE Fees for registration were deposited into the Extravaganza Bank Account by Districts Coordinators. In some

instances individual members also made their deposits, which resulted in administrative problems. All expenses

incurred by the Council in executing Council activities: transport, stationery, calls, fax, emails, making ID cards,

buying ID pockets and charts, catering for meetings, buying Holy Communion packages, hiring of band and

video, decorations, etc were paid from the Extravaganza income as stated in the Extravaganza Draft Policy. The

Finance Committee has filed proofs of all expenditure for purpose of verification. All income and expenditure

were well administered and managed by the Finance Committee and their summary report is attached. Members

from Districts who were requested to work with finance committee did a wonderful job during collection and

counting. God bless you!We praise God for Members who sacrificed their time and efforts to ensure that the

finances are well accounted for.

Free-will was given as follows:

POSITION OBTAINED

NUMBER OF REGISTERD MEMBERS

TOTAL OFFERINGS NAME OF DISTRICT

1 75 R7087.20 South Eastern

2 140 R6193.95 North East

3 171 R4685.91 Gauteng

4 116 R3711.65 Drakensburg

5 106 R3661.85 Swaziland

6 64 R2781.00 Eastern

7 70 R2324.00 Soutpansburg

8 45 R2003.26 Highveld

9 59 R1950.10 North Central

10 15 R1868.65 Northern Cape

11 63 R1859.70 Sunrise

12 27 R1579.60 Western

13 43 R1479.36 KZN

14 47 R906.50 Botswana

15 14 R667.00 Lesotho

16 04 R518.40 Free State

17 3 R163.90 Khei

TOTAL 1024 R40962.43 17

INCOME 2013

NO: ITEM AMOUNT

01 balance brought forward R 65,210.74

02 Gauteng R 37,730.00

03 North east R 23,850.00

04 Drakensburg R 18,930.00

05 South Eastern R 11,850.00

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06 Soutpansburg R 11,100.00

07 Eastern R 9,150.00

08 Sunrise R 9,450.00

09 Swaziland R 9,000.00

10 North Central R 8,850.00

11 Botswana R 7,050.00

12 High veld R 6,750.00

13 KZN R 4,950.00

14 Western R 7,500.00

15 Northern Cape R 4,500.00

16 Free state R 1,200.00

17 Lesotho R 2,100.00

18 Limpopo NW R 900.00

19 KEI R 450.00

20 Offering R 50,507.83

TOTAL R 291,028.57

EXPENDITURE 2013.

NO ITEMS AMOUNT

1 Accommodation, transport, for council R 60,829.12

meeting and conference, airtime

2 Guest speaker accommodation, meals, R 21,392.00

transport and gratitude

3 Budget for Coordinator, Chair- R 38,000.00

person ,Secretary and treasurer

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GNCC hall, sound ,accommodation & meals R 52,680.00

for council, video man, band & dignitaries

5 Programs, Name tags, Decoration, Band, R 59,250.00

Video screens, dvd's & photos.

6 Torches, Placards, offering buskets, Holy R 10,200.02

communion, holy communion trays,gifts for out -going council members.

7 Security R 1,415.46

8 NTC offering R 21,721.00 9 bank charges R 7,031.69

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10 TOTAL R 272,519.29

TOTAL INCOME: R291 028.57

TOTAL EXPENDITURE: R272 519.29

BALANCE AS 30.08.2013: R18 509.28

Report compiled by: Mangena Lerato Friddah. Signature:………………………..

Date:………………………………

FINANCIAL REPORT COMPILED BY: L.F. MANGENA (TREASURER)

DATE: 05.05.2014

11. GRATITUDE 1) To all members who paid, attended, prayed and assisted towards the success of the extravaganza in

any visible and invisible way.

2) To the Council for all their sacrifices and efforts to prepare and conduct the Conference.

3) All District Members for their efforts towards the success of the Conference.

4) Good News and NTC for their hard work and dedication to accommodate, cater and transport members.

5) The Veterans, who showed their support of the Extravaganza by attending.

6) Pastors, for their motivation of Members and also participation in the Conference.

7) District Superintendents, for sending out their members and also attending the Conference.

8) Africa South field Strategy Coordinator: Rev and Ms Elliot, for ‘marketing’ the extravaganza and graced

it with their full presence.

9) To Rev D. Mathebula and her team that organized and conducted the Extravaganza Council elections.

10) The regional Staff, for their support, assistance and attendance.

11) The Regional Director: Dr and Ms Chambo for their motivation and participation in the Extravaganza.

12. CONCLUSION We glorify God. We see this conference as the beginning of more that is yet to come in the future.

REPORT COMPILED BY AUDREY MHLONGO: COUNCIL COORDINATOR

DATE: 05.05.2014 SIGNATURE: ………………………..