Navigating the Consolidated Application to Leverage

Resources Across Programs

11th Annual Title Programs Conference

June 19-20, 201304/22/23 1

Presenter

Robyn PlanchardGeorgia Department of Education

Title I Education Program Specialist Area 1Academic Achievement Awards

Reward Districts and Reward SchoolsNational Title I Distinguished SchoolsConsolidated Application Coordinator

Committee of Practitionersrplanchard@doe.k12.ga.us

(404) 463-3467

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Purpose• The purpose of the LEA consolidated application

(ConApp) overall is to leverage resources across programs to ensure that all children have an opportunity to meet state academic achievement standards. – By consolidating the planning and program requirements

across all programs participating in the LEA Consolidated Application process, the need for LEAs to submit multiple plans is eliminated.

– This makes the application process more efficient for applicants.

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LEA Consolidated Application

In 1999, Georgia began participating in the federalconsolidated application.

– The signing of No Child Left Behind (NCLB) in 2001 led to some modifications in the application process for FY2002.

– NCLB reverted back to the Elementary and Secondary Education Act of 1965 (ESEA) in FY10 which led to additional modifications with the inception of the American Recovery and Reinvestment Act of 2009 (ARRA).

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LEA Con AppThe current programs that utilize the local educational agency (LEA) consolidated application Web site, as well as, several additional programs that have come online in the last few years, single-handedly dispense over $1 billion dollars to school systems in Georgia.

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Agenda

• In the LEA consolidated application, we will:– Identify the roles within the LEA consolidated application– Review the LEA consolidated application Web site– Log into the MyGADOE Portal– Explore the general parts of the consolidated application– Perform Queries– Run Reports– Investigate the Transferability of Funds Function– Examine how to use the Manage Schools Function

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Reviewing Roles within the Consolidated Application

• Five distinct roles are available within the LEA consolidated application. – LEA Consolidated Application Coordinator,– Superintendent, – State Consolidated Application Coordinator, – State Program Manager, – State Plan Approver, and – State Grants Accounting.

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Roles within the Consolidated Application

Role Access

LEA Consolidated Application CoordinatorFull edit rights to the application. This role is automatically applied to the Consolidated Application Coordinator identified within the MyGaDOE portal.

Superintendent Read-only access to the application, but has final sign-off for the district.

State Consolidated Application CoordinatorRead-only access to the application, compiles all approvals and requests for revision at the state level and recommends approval or request for revision.

State Program Manager Read-only access to the application, but has final sign-off to approve specific program(s) at the State level.

State Plan ApproverRead-only access to the application, but has final sign-off to approve the State Plan for a district at the State level.

State Grants Accounting Read-only access to the application, but has final sign-off to approve the budget at the State level.

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Logging into the LEA Consolidated Application Web site

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Within a Web browser, logon to the following site:http://www.gadoe.org

Within the LEA Consolidated Application Web site, enter your username and password to log into the MyGaDOE portal.

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Logging into the MyGaDOE Portal

Once you are logged into the MyGaDOE portal, select Consolidated Application

in the left-hand organization bar.

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Then select Application.

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Then select Title Programs.

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CLIP Enhancements• With each new fiscal year, the Consolidated

Application opens and the prior CLIP entries are auto-populated into the new FY’s CLIP (i.e., FY13 CLIP text will be displayed within FY14’s CLIP)

• All formats from the prior fiscal year will be displayed

• The LEA will remove all highlights from text and will delete text containing a strikethrough from each CLIP Descriptor.

• The text clean-up process is performed by selecting the icon.

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CLIP Process per Descriptor

1. Select applicable Descriptor Edit Icon to make edits

2. Select Clean-Up Icon ( )3. Select Update button4. Select revised Descriptor (Same Descriptor from Step 1)

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Clean-Up Icon

Clean-Up Icon

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CLIP Process per Descriptor5. Add new text entries and edit prior FY text

entries• Highlight new text entries using the

BOLD• Remove text that will not apply for the

new year’s Descriptors6. Do not select the Clean-Up Icon because

this will remove any new changes from text.

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Deadlines in FY14• June

• June 21, 2013—CLIP Plan and FLP Plan opens.

• July • July 1, 2013—First Day for LEAs to submit their CLIP Plan

and FLP Plan to GaDOE• July 31, 2013—CLIP Plan and FLP Plan is due to GaDOE

• October • October 1, 2013—Deadline for sign-off on original

Title I, Part A and Title II, Part A budgets

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Yearly Changes• Each Program has specific requirements the

LEA must meet with the descriptors in the CLIP.

• Title I, Part A has revised descriptors to reflect the language of Georgia’s approved ESEA Flexibility waiver.

• Title I, Part A requires FLP Plans to be revised.

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LEA Implementation Plans• Performance Goals from the previous year’s

application will be displayed. • Uploaded files to the Attachment Tab are

allowed and do not have to be added within the online application.

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Implementation Plans

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1.Click the Implementation Plans tab.

Implementation Plans2. Select the goal from the drop-down menu to

update individual goals.

3. Select the checkbox for “Are Implementation Plan Descriptions Revised?” and the Update button to save changes.

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Prayer Certification

• In order to receive funds under the ESEA, a local educational agency (LEA) must certify in writing to the Georgia Department of Education (GaDOE) that no policy of the LEA prevents, or otherwise denies participation in constitutionally protected prayer in public elementary and secondary schools as set forth in this guidance.

• An LEA must provide this certification to the GaDOE by October 1 of each subsequent year during which the LEA participates in an ESEA program.

• LEAs must provide certification on Constitutionally Protected Prayer through the LEA consolidated application.

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Prayer Certification Tab

1. Click the Prayer Certification tab.

2. The Superintendent is the only user that can select both checkboxes. Once this has been accomplished (by the Superintendent), select Save.

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Flexible Learning Program (FLP) Plan

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The Flexible Learning Program (FLP) Plan tab is located in the Consolidated Application on the Planning tab.

FLP 1: Set Aside Tab: List all Priority, Focus, and Title I Alert schools being served.

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FLP 2: Budget Projection Tab: List all Priority, Focus, and Title I Alert Schools being served with

their projected budgets.

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FLP 3: Priority Schools: List only priority schools and required professional learning on this page. Describe Professional learning in the text box.

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FLP 4: FLP Components: Complete plan for each Priority, Focus, and Title I Alert school being served.

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Performing Queries• Three queries are available within the

Consolidated Application – Consolidated Application Status Queries, – Title I-A School Allocation Queries, and – Budget Comparison Queries.

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Application Status Query1. Click Reports > Queries on the far left-hand of

the screen.2. Select the Application Status Queries.

3. Select the appropriate options from the drop-down menus and select the Query button.

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Title I-A School Allocation Query

• Click Queries on the far right-hand of the screen.

• Select Title I-A School Allocation Queries.

• Select the appropriate options from the drop-down menus and select the Run Query button.

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Budget Comparison Query1. Click Queries on the far right-hand of the

screen.2. Select Budget Comparison Queries.

3. Select the appropriate options from the drop-down menus and select the Compare button.

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Running Reports• Five reports are available within the LEA Consolidated

Application

– Application Summary, – Program Summary, – Budget Summary, – Budget Transferability, and – Unbudgeted Funds.

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Application Summary Report1. Click Reports on the far left-hand of the

screen.2. A list of the reports appears inside the

Reports screen.

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Application Summary Report con’t.

3. Select Application Summary.

4. Click the Run Report link.

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Program Summary Report

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1. Select Program Summary from the list on the Reports screen.

2. Select the appropriate options from the drop-down menus and click the Run Report link.

Budget Summary Report1. Select Budget Summary from the list on the

Reports screen. 2. Select the appropriate options from the

drop-down menus and select the Run Report button.

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Budget Transferability Report1. Select Budget Transferability from the list

on the Reports screen. 2. Select the appropriate options from the

drop-down menus and select the Run Report button.

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Unbudgeted Funds Report1. Select Unbudgeted Funds from the list on

the Reports screen.2. Select the appropriate options from the

drop-down menus and select the Run Report button.

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Technical Questions

• If you experience problems within the application, please contact Robyn Planchard at rplanchard@doe.k12.ga.us or 404-463-3467.

• For problems within the application, you may also contact the helpdesk at dticket@doe.k12.ga.us.

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Program-Specific Questions• Program-Specific names, phone numbers, and e-mail

addresses can also be found at the following link: http://www.gadoe.org/School-Improvement/Federal-Programs/Pages/LEA-Consolidated-Application.aspx by selecting Guidance & Contact List.

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Transferability of Funds1. The funds you transfer into Title I become Title I funds

subject to all rules and regulations for Title I.2. Districts should think about how the transfer of funds will

impact any of their required set-asides. The transferred funds may impact the required set-asides including those for parental involvement and private schools.

3. The Title II, Part A consultant/specialist who works with the district must be notified in writing (email) about the district’s intent to transfer Title II, Part A funds to Title I prior to submitting the Title II, Part A budget for approval.

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Transferability of Funds4. The district must notify in writing (email) GaDOE’s Grants Accounting

Department about the district’s intent to transfer Title II, Part A funds to Title I, Part A prior to the transfer. The emails should be directed to Regina Hailey (RHailey@doe.k12.ga.us) and Darlene Leslie (DLeslie@doe.k12.ga.us) in Grants Accounting.

5. The district superintendent must write a letter to Margo DeLaune, Title Programs Director at GaDOE, stating the district’s intent to transfer Title II, Part A funds into Title I, Part A, sign the letter, scan the letter to a pdf file, and

6. Attach the letter to the Attachment Tab in the consolidated application prior to signing off on the Title I, Part A budget. (The letter is not mailed…just attached.)

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Transferability of Funds

• In the Title II, Part A Budget:– From Program Title II, Part A – To Program Title I, Part A

• Function 5000• Object 930• Amount

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Manage Public Schools Function

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Manage Public Schools

1. Go to Consolidated Application and then Go to Manage Public Schools

2. Select Your System and then choose Program Category is Title Programs

3. Click Load and Now you can Add/Remove Schools by selecting from the Add/Remove Drop Down box, choosing the school and giving a reason

4. You cannot add a school that is not in the GaDOE Facility Data Base

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Manage Public Schools

5. Once you remove a school, it removes the school from the list populated in the consolidated application budget pages and the embedded School Allocations and Eligible Attendance Area Tabs.

6. Title I Directors can do this before doing their budget.

7. Very helpful if a school in the district has closed; if there are two facility codes for a school, or if school has a new number.

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Manage Public Schools

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Title I-A does not send any budgeted item to a Sub-grant.

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Only 21st Century uses the Sub-Grant option.

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Questions

• Consolidated Application• Queries• Reports• Transferability• Manage Schools

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“We will lead the nation in improving student achievement.”

Title I Education Program Specialist Title I Education Program Specialist Contact InformationContact Information

Area Name Phone # Email

1 Robyn Planchard (404) 463-3467 rplanchard@doe.k12.ga.us

2 Randy Phillips (770) 334-8390 rphillips@doe.k12.ga.us

3 Anthony Threat (706) 615-0367 athreat@doe.k12.ga.us

4 Evelyn Maddox (404) 656-2045 emaddox@doe.k12.ga.us

5 Judy Alger (229) 838-6037 julager@doe.k12.ga.us

6 Grace McElveen (912) 334-0802 gmcelveen@doe.k12.ga.us

7 Jimmy Everson (229) 723-2664 jeverson@doe.k12.ga.us

8 Marijo Pitts-Sheffield (912) 269-1216 mpitts@doe.k12.ga.us

9 Kathy Pruett (706) 540-8959 kpruett@doe.k12.ga.us

10 Elaine Dawsey (478) 971-0114 edawsey@doe.k12.ga.us

11 Olufunke Osunkoya (678) 704-3557 oosunkoya@doe.k12.ga.us

12 Bobby Trawick (229) 246-1976 btrawick@doe.k12.ga.us

Contact Information

Robyn S. PlanchardGeorgia Department of Education Title I Education Program Specialist

Service Area 1Consolidated Application

Academic Achievement AwardsNational Title I Distinguished Schools

Committee of Practitionersrplanchard@doe.k12.ga.us

(404) 463-3467

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