Navigating FAIR Academic Activity Reports

Log onto the system at: http://fauapps.fau.edu/fair/login.asp

Enter your User Name and Password and click on the Login button. Please note that you will log onto the system as an Administrator.

Click on the AFD-FAR link across the top of the screen, or click on the Term Base Assign Faculty Duties – Faculty Activity Report link.

You are now able to browse the system by Campus, Name, Social Security Number or search for a Course.

To browse by Campus and College: Enter the Term and then select the correct Campus, College, Department and Pay Plan using the drop down boxes. Click on Search.

To browse by Name: Enter the correct Term and Last Name and Click on Search.

All names matching your search will appear below the Browse box. Click on the name you want and you will be taken into the Activity Report.

To browse by SSN: Enter the correct term and Social Security Number. Click on Search.

Click on the any one of the links above to enter into the Activity Report. If a Name or SSN search does not provide a match you will get the following message:

To Add a New Faculty Name/Record see page 5.

To Search by Course: Enter the Term, Prefix, Course Number and Section and Click on Search. The results will show who was responsible for the course.

Quick Find / Add New Record: Enter the term and Social Security Number and Click on Find It Now. Your results will appear below the browse screen. If the SSN does not exist in the system for that term you will receive the following message:

To Add a New Faculty Record from Scratch: Enter the First Name, Last Name and Middle Initial and Click on Add a new record from scratch. After you click on the button you will go into their Activity Report. You will need to Click on the Faculty Information Link at the top of the page to complete the header record for this person.

Header Information:

Use the drop down boxes to complete the header record and SAMAS Account and Click on the Update button. If you need to delete a record please Click on the Delete button. If the person already exists in the system but not for the term you selected the following screen will appear:

Click on Use Selected Record as a Template. Once you click there you will go into their newly created Activity Report for that term.

The Assignment and Activity Report Once you are in the assignment/activity report you have four sections in which to enter data: Course Activities: all instructional activity. Instruction-Related Activities:

Academic Advising, Other Instructional Effort Supervision of Co-op

Non Instruction-Related Activities:

Departmental Research, Public Service, State Mandated Service, Academic Administration, University Governance, Leave of Absence with Pay, Release Time, Leave of Absence without Pay

Sponsored Activities Report:

Contracts, Grants, Projects

NOTE: The total FTE% for the Activity Report will match the record’s FTE for that term. Example: if the person is a .50 FTE Assignment for fall then their Activity Report will total 50%. A person with a 1.0 FTE Assignment will have a 100% FTE Activity Report and will have a minimum of 12 Contact Hours. NOTE: The Assignment and Activity Report combines the two reports into one screen with the Assignment FTE located on the left side of the page and the Activity FTE and Contact Hours on the right side of the page. To enter an item in one of these four sections Click on the blue + sign located on the right side of each box.

Course Activities: Enter the course information in each field, and then select the correct choice

from the drop down boxes to complete the line. When finished please Click on the green to save the data. To cancel out the data just entered Click on the red x. NOTE: You do not have to fill in the ACT FTE and ACT CONT HRS fields as they will be automatically calculated for you when you click on the Post Semester Update Activity Report.

If you want to delete an existing line Click in the box on the far right side and then Click on the Update button.

Instruction-Related Activities: Choose the correct activity from the drop down box. Enter the

FTE and choose the account number from the drop down boxes. Click on the green to save the data.

Non Instruction-Related Activities: Choose the correct activity from the drop down box, enter

the FTE and select the account from the drop down box. Click on the green to save the data.

After saving the data Click on the SUPP DOC link to provide the supporting documentation for that activity.

Sponsored Activities Report: Enter the grant title and FTE and select the correct account from

the drop down boxes. Click on the green to save the data. After saving please enter the Supporting Documentation by Clicking on the SUPP DOC link.

Once you have entered all of the data for that activity report Click on the in the upper left hand corner of the page. This will fill in the Activity FTE and Contact Hours for the entire report. NOTE: The Activity FTE must match their assigned FTE for that term. If the two FTE’s do not match you have the following message at the bottom of the page and you will not be able to sign off on the Activity Report. The Activity Report is incomplete. The reported FTE is 50%, but the sum of the activities is 110% The Activity Contact Hours are based on the 12 Hour Law, but if you want to adjust the hours for the report just type in the correct hours in either the Clock hours or Contact Hours and Click on the Post Semester Update Activity Report link. Note: A full 1.0 FTE must have a minimum of 12 Semester Contact Hours.

This menu is found on the top of the Assignment/Activity Report screen and other corresponding screens. Below are the descriptions of each link.

Assignment/Activity Report: Displays the Assignment and Activity Report. Voluntary Activity: Displays a screen where you can enter a description of voluntary activities. Print Complete AFD-FAR with SSN or without SSN: Prints the entire record to include header information, the activity report and all the supporting documentation. Print with SSN or without SSN: Prints just the activity report. Thesis/Dissertation Worksheet: Displays a screen where you can enter Thesis and Dissertation effort.

Faculty Information Record:

Faculty Information: Displays a page with each person’s information. You can change/update this data at any time using the drop down boxes. Click on the Update button when finished. This is also the screen you will enter the data on when adding a new record. If you want to delete an existing record just Click on the Delete button.

Printed copy of the Activity Report: