Navigate Document & Phase Waiver Process

V1.0

Produced by PMO

Documentation WaiverFor Projects to successfully follow the Navigate Framework they should complete the following phases. In any instance where projects wish to waiver a phase and or/documentation, they must complete the waiver template and distribute to the relevant stakeholders for sign off.

The document waiver will be raised by the team wishing to waiver their own document. A separate process will be followed for any project wishing to waiver an entire phase of Navigate.

To complete the waiver, the Team Lead / Project Manager should ensure they have signatures for everyone detailed in the mandatory signatory list for the relevant document in question.

A waiver reference number will need to be obtained from the Central Waiver Register located here, inputting the relevant details of the waiver register and adding the reference number obtained ino the Waiver template:

S:\Group Change\CPO\0 - Templates & Guidelines\Navigate\06. Waiver

The waiver then needs to be updated into the Project Delivery Passport (PP) with evidence of signatures received and included in the Approval Gateway submission pack.

Any queries on agreement to the waiver needs to be raised at the Pre Assessment forum and decision to / not to proceed taken by PMO

The process outlined in this document will provide a guideline of the expected process when waiving a document and/or phase. 2

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Role Responsibilities

PMO Validates PP updateCompletes a series of checks to ensure the appropriate actions have been taken such as the completion of Key Deliverable documentsOffer guidance on ‘waiver process’

Project Manager (Solution Outline onwards)

To collate all waivers for their projectTo update waiver information and evidence into the PPTo follow up and escalate any queries on the waiver sign offEnsure all required project documentation such as Key Deliverable documents and supporting Documents have been completedSubmits the waiver as part of the Gateway submission pack

Quality Assurance Rep Confirms if the waivers contain all relevant impacts and decisionsSignatory of the waiver processSupports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

Project Team (specific to document being waived)

Raise waiver where necessarySupports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

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Navigate Document Waiver Process: T

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Complete Waiver

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Collate Waivers) Waivers collated

Complete Waiver

Waiver required

Waiver required

Complete Waiver

Complete Waiver

Waiver required

Complete Waiver

Waiver required

Add waiver to Passport Log

Store Waiver in Project folder

(appropriate phase)

Validate waiver against Passport

Log

Waivers may also require rework if failed at the pre-assessment gate. In this

instance the waiver must be passed back to the originator to resolve

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1Waiver required

Obtain Waiver Reference Number

from Central Waiver Register

Navigate Phase WaiverFor Projects to successfully follow the Navigate Framework they should complete the following phases. In any instance where projects wish to waiver a phase and or/documentation, they must complete the waiver template and distribute to the relevant stakeholders for sign off.

For an entire phase waiver, the document waiver will be raised by the Project Manager wishing to waiver the phase. A separate process will be followed for any project wishing to waiver an individual document of the Navigate lifecycle.

To complete the waiver, the Project Manager should ensure they have signatures for everyone detailed in the mandatory signatory list for all of the relevant documents in question, culminating in one sign off per team agreeing to move to the next phase without delivery of any documents normally produced within the given phase.

A waiver reference number will need to be obtained from the Central Waiver Register located here, inputting the relevant details of the waiver register and adding the reference number obtained ino the Waiver template:S:\Group Change\CPO\0 - Templates & Guidelines\Navigate\06. Waiver

The waiver then needs to be updated into the Project Delivery Passport (PP) with evidence of signatures received and included in the Approval Gateway submission pack.Any queries on agreement to the waiver needs to be raised at the Pre Assessment forum and decision to / not to proceed taken by PMO.

The Project Manager will need to present this waiver at Approval Gateway forum to get approval to waiver the phase.

The process outlined in this document will provide a guideline of the expected process when waiving a document and/or phase.

5

6

Role Responsibilities

PMO Validates PP updateCompletes a series of checks to ensure the appropriate actions have been taken such as the completion of Key Deliverable documentsOffer guidance on ‘waiver process’

Project Manager (Solution Outline onwards)

To create waiver for the Navigate PhaseTo update waiver information and evidence into the PPTo follow up and escalate any queries on the waiver sign offEnsure all required project documentation such as Key Deliverable documents and supporting Documents have been completedSubmits the waiver as part of the Gateway submission packAttends Gateway to validate rationale behind waiver

Quality Assurance Rep Confirms if the waivers contain all relevant impacts and decisionsSignatory of the waiver processSupports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

Project Team (specific to document being waived)

Sign off waiver where necessarySupports the PM at Pre-Assessment and Gateway, confirming details of waivers where applicable

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Navigate Phase Waiver Process: P

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Complete Waiver

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Waivers may also require rework if failed at the pre-assessment gate. In this

instance the waiver must be passed back to the Project Manager to resolve

Waiver required

Review Waiver

1

Waiver Agreed

N

Validate waiver against Passport

Log

Waivers complete

Store Waiver in Project folder

(appropriate phase)

Add waiver to Passport Log

Y

Obtain Waiver Reference Number

from Central Waiver Register

Y