NAU’S PEOPLE

SOFT ACADEMIC CATA

LOG

A N I NT E R A C T I V

E ON L I N

E EX P E R I E

N C E !

YOUR PRESENTERAndrea StalkerTeam Lead for Registrar’s Office Business AnalystsAndrea.Stalker@nau.edu(928) 523-3818

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NORTHERN ARIZONA UNIVERSITYUniversity “Quick Facts”Undergraduate Population: 14,500Graduate Population:Over 40 campuses

Systems OverviewPeopleSoft 9.0 Campus Solutions (Split with HCM Complete in

June 2013)PeopleTools 8.5.2

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PRESENTATION OBJECTIVES:

• How/Why we moved from a “traditional” catalog to a PeopleSoft Academic Catalog

• Benefits of the new design for administrative users and the public

• Back-end table modifications - Overview• Front-end data display - Overview• Reporting capabilities• Lessons Learned • Next Steps

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WHY CHANGE?

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TO “5” REASON WE UPDATED OUR ACADEMIC CATALOG

Improved User Interface

Standardized Display of

Information

“In Context” Course

Information

Improved Accuracy with

Curriculum

Enhanced Reporting

Capabilities6

1 2 3

4 5

ALIGNMENT WITH CURRICULUM

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ENHANCED REPORTING CAPABILITIES Internal Data Integrity/Reporting (in our SIS)

Course Impacts Changed courses and impacted plans Deleted courses and impacted plans Inactivated courses and impacted plans Identify courses NOT required in any plan (liberal studies, etc)

Plan Impacts Deleted plans (may be embedded/referenced in another plan) and impacted plans Identification of plans with specific attributes (minor req’d, addl admissions

requirements, etc)

Data Warehouse Reports (for our Colleges) All of the above reports by college (to support curricular design), plus…

College/Dept courses that exist in other college/dept plans as required College/Dept courses that exist in other college/dept plans as optional Courses that require a specific grade within a given plan

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HOW WE BUILT

THE ACADEMIC CATA

LOG:

THE SIMPLE

VERSION

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BUILDING BLOCKS FOR THE CATALOG: SECTIONS

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TEMPLATES

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PLAN BUILDER

“Engine”ering

DegreeFashion Design Degree

Photography Degree

Computer

Science

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NEW ACADEMIC CATALO

G DESIGN

T H E SL I G

H T LY LE S S S

I MP L E V

E R S I ON

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ACADEMIC PLAN TA

BLE

A T T R I BU T E S , R

E Q U I RE M E N T S , D

E S C R I PT I O

N S

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ACADEMIC CATALOGADDITIONAL “PLAN/PROGRAM LEVEL” DETAILS Career Data Marketing Description/Plan Image Academic Description Link to additional information Accreditation details Units for completion Cum/Major GPA Math Requirement (specific class) Plan-specific Attributes

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COMING SOON:• Student Learning Outcomes to display for each plan/subplan• Plan association logic (deriving text for addl information)

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CUSTOM TA

BLES

T H E “B U I L

D E R ” TO O L S A

N D SE T U P T

A B L E S

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CATALO

G “BUILD

ER” TOOLS

S E C T I ON S , T

E M P L A T E S , AN D P

L A N S

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SECTION GROUPS/SECTIONS“BUILDER” TOOL

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SHARED SECTION “BUILDER” TOOL

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TEMPLATE “BUILDER” TOOL

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PLAN “BUILDER” TOOL (PARENT RECORD)

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PLAN “BUILDER” TOOL (PLAN RECORD)

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Types of Plan Detail• Shared

Section • Plan Data• Text Catalog• Course Data• Free Form

Text

PLAN “BUILDER” TOOL (PLAN RECORD)

PLAN “BUILDER” TOOL (PLAN RECORD)

PLAN “BUILDER” TOOL (PLAN RECORD)

PLAN “BUILDER” TOOL (PLAN RECORD)

SETUP T

ABLES

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SETUP TABLESOPPORTUNITIES TO MINIMIZE DEVELOPMENT INVOLVEMENT

Accreditation Agencies Section/Section Groups Plan Categories (on search pages) Text Catalog entries Attributes Requirements

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Each plan type must choose a “use option”

Setup Tables

VIEWS, VIEWS, A

ND MORE VIEWS

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F R O M PE O P L E S O F T T

A B L E S TO T

H E WE B

BRING IT ALL TOGETHER: TECHNOLOGY

Java (Spring MVC Framework) Java Persistence API (JPA) Hibernate Apache Lucene Hibernate Search Ehcache Oracle views jQuery / jQuery Mobile wget

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BRING IT ALL TOGETHER: LESSONS LEARNED

What workedLook and feelSearchJPA/HibernateEhcacheArchive

Could be improvedPieces of layout embedded with dataSearch optimizationIndex child data

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APPENDIX A:

A NEW “LANDING PA

GE”

L I N K S T O T H E C A T A L O G S E A R C H P A G E S A N D “ S E C O N D A R Y ”

C A T A L O G P A G E S

ACADEMIC CATALOG – A NEW “LANDING PAGE”SECONDARY PAGES AND COLLEGE LINKS

Navigation: http://catalog.nau.edu/

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ACADEMIC CATALOG – A NEW “LANDING PAGE”CURRENT AND PREVIOUS ACADEMIC CATALOG ACCESS

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ACADEMIC CATALOG: SEARCH ENTRY POINTS

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ENHANCED SEARCH

CAPABILITIES

C O M PA R I NG D

E G R E E PR O G R A M S A

T NA U

SEARCH CAPABILITY: PICKING UP WHERE DEGREE SEARCH LEFT OFF

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DEGREE COMPARE:COMPARE UP TO THREE DIFFERENT PLANS

Comparisons can be made across all plan types!

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Data Compared includes:1. Academic Description2. Unit Overview3. Emphasis, Minor or Certificate

Requirements4. Additional Admissions

Requirements5. Minimum Units for Completion6. Maximum Math7. GPA8. Foreign Language9. Link to Progression Plan, or

Program of Study (for Graduate Plans).

DEGREE COMPARISON ELEMENTS

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APPENDIX B: D

EMO SLID

ES

NEW 5 TAB – S

TANDARDIZED DISPLAY

F R O M CA R E E R S T

O CA M P U S

STANDARDIZED DISPLAY O

F INFO

RMATION

E V E R Y PL A N , E

V E R Y TI M

E

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NEW 5-TAB DESIGN

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STANDARDIZED DISPLAY TEMPLATEHEADER AREA

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CAREER INFORMATION: TAB ONE• Career Information

displays:• Marketing Description• Career Opportunities,

and• Career Paths

Information on this tab was initially developed through NAU’s marketing department.

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UNIVERSITY REQUIREMENTS: TAB TWO• University Requirements

displays plan-specific information. Variations of this information will be displayed for:

• Bachelor Degrees• Master’s Degrees• Doctoral Degrees• Minors• Certificates

• This information is created in ONE location and shared across each plan for which the information is applicable

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OVERVIEW: TAB THREEThe OVERVIEW section displays the following:

• High-level, bulleted list of requirements

• Specialized overview• A “multi-use” statement about

courses counting for more than one requirement

• Minimum units for completion • GPA Details (if applicable)• Maximum Math required• List of applicable plan attributes• Link to Progression Plan or

Program of Study

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DETAILS: TAB FOURThe Details section provides in-depth information on:

• Admissions Requirements (if applicable)

• Major Requirements (including any “subsections”)

• Language Requirements (if applicable)

• Specialized Plan Sections (such as Teacher Preparation, Fieldwork Experience, Study Abroad details, etc.)

• General Electives• Additional Information

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CAMPUS AVAILABILITY: TAB FIVE

The Campus section provides:• Listing of all plan campuses• “Hover” capability with map• Contact information for that

campus

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“IN CONTEX

T” COURSE

INFORMATI

ON

S I MP LY “

H O V E R ” FO R D

E T A I LS

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HOVER FOR ADDITIONAL COURSE DETAILS

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CLICK ON THE COURSE:FOR EVEN MORE INFORMATION

• Sections Offered that link to LOUIE Class Search

• University Requirement Designation• and a Full Description of the

Pre/Corequisites

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COURSE SEARCH CAPABILITIES

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COURSE SEARCH RESULTS

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SEARCH BY UNIVERSITY REQUIREMENTS

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KEYWORD SEARCH

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